Item D6
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: DECEMBER 21, 2005
Division:
TDC
Bulk Item: Yes ~ No
Department:
Staff Contact Person: Maxine Pacini
AGENDA ITEM WORDING:
Approval of an Amendment to Agreement with Key West Art & Historical Society to revise dates of
the production of the In Their 0\\'11 Words, The History of Key West, 1822-1940 to October 1, 2005
and September 30, 2006 in an amount not to exceed $23,000, FY 2006 Two Penny Cultural Umbrella
Resources.
ITEM BACKGROUND:
PREVIOUS RELEV ~1\JT ROCC ACTION:
BOCC approved original Agreement at their meeting of October 19,2005
CONTRACT/AGREEMENT CHANGES:
Amendment to Agreement
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $23,000
BUDGETED: Yes ~ No
COST TO COUNTY: $23,000
SOURCE OF FUNDS:
TDC
REVENUE PRODUCING: Yes...lL No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty ~
OMB/PurCh~~i~%:::; ~..., R.iS~~~lanagement -L
.--' ~// . /;::.//?/. )..1 '. ....// / .' ~
'-,~ .:!;' ,/ --'"./ f ./ ..->'~~?>
/ / C~::::7'?>L/ v~-</LA~"7
(Lynda Stuart)
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
Not Required~
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTR.ACT SUMMARY
Contract with: Key West Art & Historical
Society
Contract #_
Effective Date: 12/21/05
Expiration Date:
Contract Purpose/Description:
Approval of an Amendment to Agreement with Key West Art & Historical Societv to
revise dates of the production of the In Their Own Words. The History ofKev West,
1822-1940 to October 1, 2005 and September 30, 2006 in an amount not to exceed
$23,000, FY 2006 Two Penny Cultural Umbrella Resources.
Contract Manager: Maxine Pacini
(Name)
3523
(Ext.)
TDC # 3
(Department/Stop #)
for BOCC meeting on
12/21/05
Agenda Deadline: 12/6105
CONTRACT COSTS
Total Dollar Value of Contract: $ 23,000
Budgeted? Yes[S] No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: S
115-75011-530340- T65C-556X-53041 0
115-75011-530340- T65C-556X-530480
- - - -
-~~--
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
~ V
O .M B ..p hG. I'f. -2:..9 ~65
.J .. .! urc asmg
/
S.Hutton
Division Director
Changes
D.,re II) / Need~d /
I~/Jtll/)j YesD N00
f
County Attorney
YesD Noo-~P
D . -/()\
Yes Nola" \ ~ '
IIj,i(t7S YesD NoD
Comments:
OMB Form Revised 2/27/01 Mep #2
NOV-28-2005 MON 04:05 PM KWAHS
0000000000
P. 02
AMENDMENT TO AGAEEMI;~J
THIS ADDENDUM to agreement is made and entered into this _ day of
2005, between the County of Monroe and Key West Art & Historical Society,
WHEREAS, there was an agreement entered into on October 19t 2005, between the
parties, awarding $23,000 to the Key West Art & Historical Society for the production of the In
Their Own Words, The History of Key West, 1822-1940, and
WHEREAS, it has become necessary to make a correction to the dates of event
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended agreement as follows:
1. Paragraph I of the agreement will read as follows: County shall pay a sum not to
exceed $23,000 (Twenty Three Thousand Dollars) for promotion and related expenditures
effective October 1, 2005, as described in the event budget, attached hereto as Exhibit Sf for
production of the In Their Own Words, The History of Key West, 1822 - 1940 between October
1, 2005 and September 30, 2006. Payment will be made only after Event Sponsor submits
invoices and support documentation acceptable to the County's Finance Department. The
advertising and promotion budget for County funding may be altered as to the individual line
items, or components, within 10% of the amount stated for that item or component, without
increasing the total dollar amount and without requiring a written amendment to this agreement
The general non-allocated section of an Umbrella event budget may be utilized for unforeseen
permissible expenditures and for those budget lines that may require additional funds. Monroe
County's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the County.
2. The remaining provisions of the contract dated October 19, 2005 remain in full
force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year
first above written.
Key West Art & Historica Society
MONROE COUNTY ATTORNEY
APPRtJVED AS TO
AN E A. HUTTON
ASSISTANT Cn1~ORNEY
Date II I}I S
.... j'
(SEAL)
ATTEST: DANNY L. KOLHAGE, eLERK
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
JUl 27 0:5' O..:Olp
FL K.~S Counoil Or Ar~s
(
30r-~S:5'-"372
p....
EXHIBIT A
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL Yt:AR 2008
EVENT NAME:_'n Their Words~ The Historv of Ktly West
List schaduled swnt activities in date oreter. If pra..promotlon is included.
indicate the event dates of the next season. If funded. funds will be reimbursed
only for the promotfon ot event activIties listed here.
Year long programming at aU 3 museums is scheduled for individual visitors and
famifies, Eldemostel groups frem Barry University. special 2 day bus tours from
the Jewish Museum of Frorlda. Tampa Bay History Center and Ybor City
Historical Society, as wef) as themed events during Cubsn American Heritage
Week, Hemingw:ay Days. etc_
October 2005 - Exhibition Opening
Monthly seminars, In collaboration with the Key West Maritime Historical
Society. will feature tocal authors, archaeologists, and historians on topics
ranging from The History of Wrecking to Key West, Clga, City USA.
January -February 2006
A sCho'arly lecture series wiJIlnclude;
Dr. Consuelo Stebbins. University of Central Florida, "Understanding Key
West's Diverse PopuJatlon In 1885."
Or. Annette Liggett -" History Through FamiHar Eyes: "How to conduct oral
history interviews with your family and where to lOOk for Information on
genealogy. ..
Dr. Brewster Chamberlin. . Key West Through the Eyes of Mario Sanchez.
Life In tn. early 20th Century as seen in the painted wood carvings of Key
West most beloved folk artist,
March-April 2006
Looking at Yesterday and TOday Visitors will explore the architet;tural
history of Key West. Fil'5t they will tour the museum exhibit to learn about the
signiflcant bUildings and people who lived in 19'" Century Key West Then a
walking tour wm be IGad by docents to SPQcitic arChitectural sites where they
willleam rnQre about these buildings that still stand today. Visitora wi/( be
encouraged to take photograph and fill out their "journal'" provided by the
-->.. "-
JUl 27 0:5 O"t:Olp
FL K.~S CounOil OF Ar~s
(
30(- ~S:5 - "372
p.:5
museum.) Their souvenir of Key West wUl help them remember the historical
9Vonts and places on this island.
The StroGts of Kay Woe, (Hi.tory througIJ StrMt Names) Visitors will
learn about the early seWers of whose names live on the street signs of Key
West. A brief presentatlon by a museum staff member, iflustrated with
photographs and portraits from the oxhibit. will introduce participants to 19th
Century Key West. A docent lead tour will take visitors down the very streets
named for these earty settlers in the historic district of Key West.
June-July 200e
Hemingway themed programs will be featured over the summer when
hundreds of peop'e come to Key West for "Hemingway Days." They include:
The Road ro Freedom: Civil War a one man play on Ernest Hemingway's
years In Key West The play is written and performed by Brian Gordon
Sinclair. renowned Canadian Hemingway scholar. Four performances wilt be
scheduled at the Waterfront Theater as part of the official week of Hemingway
Days in Key Wast.
The RHI Hemingway film s."i.. at the new Tropic CinG'ma will feature To
Have and Have Not. Islands in the Stream and other classics. Discussions
after the films wiD be moderated by film historians to compare the novel to
cinematic interpretation of Hemingway'S work.
A scholarly lecture series wfJJ include:
Or. Lawrence Broer. University of South Florida. 'Welcome to Key West;
Papa's Island In the Stream"
Dr. Paul Hendrickson. University of Penn$yfvanla. "Rainbow Chaser:
Flyfishing with PatriCk Hemingway"
Dr. Mark Ott, The Blake School. "The Gulf Stream as Transcribed
ExperIence- through the Pilar logs as recorded by Ernest Hemingway"
IF FUNDED, EXHIBITS A ANO a WILL a&COME PART OF YOUR CONTRACT AND
TRANSMITTED TO THE OFFICE OF THE CLERK OF THE COURT.
(
EXHIBIT B
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT FUNDS
BUDGET BREAKDOWN
FISCAL YEAR 2006
EVENT NAME: In Their Own Words. The Histo11' of Kev West
MEDIA ADVERTISING $
BROCHURES, POSTERS. PROGRAMS $
DIRECT MAIL & POSTAGE $
PHOTO PROGRAM $
PUBLIC RELATIONS $
PROMOTIONAL ITEMS
(T-SHIRTS, eAPS, JACKETS, ETC) $
MISCELLANEOUS. $
TOTAL $
18.875
3.435
690
23.000
*MISCELLANEOUS MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THIS BUDGET.
THE MAXIMUM REQUEST IS $25,000.00.
FUNDS ARE PAtD ON A REIMBURSEMENT BASIS.
ALL PRINT AND TELEVISION MATERIALS MUST DISPLAY THE CURRENT TOC LOGO.
AlL BROADCAST ADVERTISING PLACED OUTSIDE MONROE COUNTY MUST INCLUDE
THE LINE "SPONSORED IN PART BY THE FLORIDA KEYS AND KEY WEST."
ALL BROADCAST ADVERTISING PLACED INSIDE MONROE COUNTY MUST INCLUDE THE
LINE "SPONSORED IN PART BY THE MONROE COUNTY TOURIST DEVELOPMENT
COUNCIL:'
IF FUNDED, EXHIBITS A AND B WILL BECOME PART OF YOUR CONTRACT AND TRANSMITTED
TO THE OFFICE OF rHE CLERK OF THE COURT.
Nov 18 05 01-:11p
.".....,... --....\
..ch~~ '.
\ ....... f'
Cl)tlltttJ'toI' 'fill'
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FL Keys COunOil Or Ar~s
uuu Simonton Slreet, Key \VL';.l, FLi::1040
f1 h ,-::0,1) /2 CJS 14369 fax JUS! 2Y5! 43 72
in {o@1.u,'y I>:<lrt;':.t.:om WWW.KGysarts.com.
November 18, 2005
305-~S5-"t37c
p. 1
From: Andrea Comstock. Busine::::; Manager
To: Maxine Pacini, Monroe County Tourist lJevcl pmcnt Council
Re; Key West Art & Historical Society - Amendm nt to Contract
Please process the contract amcndmcnt corrccting l e dates as specified in
Lht< uUa{;hcd memo from the Key West Art & llisto ieal Society regarding
their fiY 2005106 event "Tn Their Own Words, The -listory of Key We!;t."
Thank YO~I.
~dl lhoi-' (1rt~ '-1fl rhi~ kf'Y.'-; ~!L I!l\" lin:'ll\
'.
heilr H,ld
,
I
I
I
1____
i
iI
II
11
V1SU,tl performmg lit"r~ry
Nov 18 05 04:1~p FL Ke~s CounCil Of Ar~s
NOV-1B-2005 FRI 02;~3 PM KWAIlS
.
281 front StrEet
Key W<:><t, F1. #2040
3.OS-2M-6616
EAX 305-295-6649
wwwJ.."WUl$.wm
00}-
KEy WEn
MUSEUM Of ART
& HISl'ORY at t~
CUSTOM HOUSE
.lIB From S{n:t'~
l<!:y West, FL 3'040
3()S"29S-~lti
..:.
KEY WHT
LTGl1T!10USf
MUSEUM
~Jg Whi~cllead Street
Key W~S(. FL 33()~O
305-7.94-0012
(lo
EAST MARTttLO
MUSEUM
3501 South ~t Blvd.
Xify West. F.L 3JO,W
3D5-296-3913
PAX 3Q$-2!:l6-621l6
November 18, 200:'i
II
MEMO
TO:
I ~
: :
305-235-4372
OOrOOOOOOO
I
!
I
I
I
Cultural Umbrella Commt tee
:FROM;
Key West Ar{ &; HisLori~a Society
EVENT;
In Their Own Wordll, The HislOry of Key West
w~ request an amendmem fa t.be dates in our:COntr3ct that read
to be; C"orrcctcd to rei'ld
rage 1 1, between OcrOl)er 1. QO,s! and Pl;bnltlCj 28, 2006
p.e
P. 01
page 1 1. bcrwclm October I, .005 and S(:ptembl!r 30, 2006.
Tha.nk you for your attention th Ihis ma f.
~~~
cllludia L Pennington
Execu[)ve Dlr!::Clor apd CEO
f
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into by and between the Board of
County Commissioners of Monroe County, Florida, (hereinafter referred to as the "County")
and Key West Art & Historical Society (Hereinafter referred to as "Event Sponsor");
WHEREAS, the umbreUa organization under contract to the County has recommended
to the Monroe County Tourist Development Council (hereinafter "TDC"), which has endorsed
the recommendation, that certain monies be allocated for promotion of an event;
NOW THEREFORE; in consideration of the mutual promises contained herein, the
parties agree as follows:
1. County shaH pay a sum not to exceed $23,000 (Twenty Three Thousand Dollars)
for promotion and related expenditures effective October 1, 2005, as described in the event
budget, attached hereto as Exhibit 8, for production of the In The;r Own Words, The History of
Key West, 1822 - 1940 between October 1, 2005 and February 28, 2006. Payment will be
made only after Event Sponsor submits invoices and support documentation acceptable to the
County's Finance Department. The advertising and promotion budget for County funding may
be aUered as to the individual line items, or components, within 10% of the amount stated for
that item or component, without increasing the total dollar amount and without requiring a
written amendment to this agreement. The general non-allocated section of an Umbrella event
budget may be utilized for unforeseen permissible expenditures and for those budget lines
that may require additional funds. Monroe County's performance and obligation to pay under
this agreement is contingent upon an annual appropriation by the County.
2. Event Sponsor shaH provide promotion and related services as described in the
Sponsor's application for funding, Exhibit A, attached hereto. AU advertising and public
relations services or supervision of advertising and public relations will be provided through
the contracted agencies of the TOC and County. The agencies of record, shall receive
payment of work in progress upon submission of documented invoices associated with said
event. Event sponsor fully understands that funding is obtained from tourist development
taxes for which the fiscal year ends September 3D, 2006. Event sponsor also understands
that the funding process through which this contract was made available by County requires
event sponsors to submit their payment requests as quickly as possible and to finalize aU such
requests before the end of the fiscal year, if at aU possible. In order for the tourist
development taxes to be utifized most effectively for the purpose for which they were
authorized, attracting and promoting tourism, the budgeting process of the County requires
the event's funding to be concluded in a timely manner. In recognition that the timeliness of
payment requests is of extreme importance to the funding of future advertising and promotion
for the stabiJity of the tourist-based economy, Event Sponsor agrees to submit by September
30, 2006 aU invoices and support documentation as required by the County's Finance
Department rules and policies. Event Sponsor shall not be reimbursed nor wiJf Event
Sponsor's vendors be paid directly for any invoices received by the County after September
30, 2006.
In Their Own Words
Cultural Umbrella FUnding FY 2006
3. Event Sponsor shall reimburse County for any amount of funds expended by
County in connection with an event which does not occur as a result of any act or omission by
Event Sponsor.
4. Event Sponsor covenants and agrees to indemnify and hold harmless Monroe
County Board of County Commissioners from any and all claims for bodily injury (including
death), personal injury, and property damage (including property owned by Monroe County)
and any other losses, damages, and expenses (including attorney's fees) which arise out of,
in connection with, or by reason of the services provided, event sponsored, or other activities
and funding associated with this agreement. Should event involve the serving or distribution
of alcoholic beverages, Event Sponsor shaJJ obtain prior to the event a Liquor Liability
insurance policy naming Monroe County as a co-insured.
5. Event Sponsor shall maintain records pursuant to generaJJy accepted accounting
principles for three (3) years after the event and shall permit County and its agents and
employees access to said records at reasonable times.
6. County may terminate this agreement without cause upon providing written
notice to Event Sponsor no less than sixty (60) days prior to the event and may terminate for
breach upon providing to Event Sponsor notice at least seven (7) days prior to the effective
date of the termination.
7. Event sponsor is an independent contractor and shaU disclose any potential
conflicts of interest as defined by Florida Statutes, Chapter 112 and Monroe County Code,
Article XXI.
8. Event Sponsor warrants that he/she/it has not employed, retained or otherwise
had act on hislherlits behalf any former County officer or employee in violation of Section 2 or
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of
Ordinance No. 1 O~ 1990. For breach or violation of the provision the County may, at its
discretion terminate this contract without liability and may also, at its discretion, deduct from
the contract or purchase price, or otherwise recover, the fulf amount of any fee, commission,
percentage, gift, or consideration paid to the former or present County officer or employee.
9. A person or affiliate who has been placed on the convicted vendor list following
a conviction for public entity crime may not submit a bid on a contract to provide any goods or
services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017,
for CATEGORY TWO for a periOd of 36 months from the date of being placed on the
convicted vendor list.
10. Logo: AU promotional literature and advertising must display the "The Florida
Keys & Key West, Monroe County Tourist Development Council, Come as You Are",
In Their Own WOldS
Cultural Umbrella Funding FY 2006
2
logo/trade mark adopted by the TDC and County on November, 2000 (as per attached).
Radio Advertising should read "Brought to you by the Monroe County Tourist Development
Council". No reimbursement or direct payment will be considered unless this logo/trade mark
is utilized.
11. Insurance Requirements: Event Sponsor, as a pre-requisite of the SpeciaJ Event
governed by this agreement, shalJ obtain, at its own expense, insurance as specified in this
section.
Event Sponsor will not be permitted to commence work associated with the Event
(induding pre-staging of personnel and material) until satisfactory evidence of the required
insurance has been furnished to the county as specified below. Event Sponsor shall maintain
the required insurance throughout the entire duration of the Special Event and any extensions
specified in any attached schedules. Failure to comply with this provision may result in the
immediate suspension of the Event until the required insurance has been reinstated or
replaced. Event Sponsor shall provide, to the County, as satisfactory evidence of the required
insurance, either:
· Certificate of Insurance
or
* Certified copy of the actual insurance policy
A certified copy of any or aU insurance policies required by this contract shaH be filed with the
Clerk of the BOCC prior to the Event.
AU insurance poliCies must specify that they are not subject to cancellation, non-
renewa', material change or reduction in coverage unless a minimum of thirty (3D) days prior
notification is given to the County by the insurer.
Acceptance and/or approval of Event Sponsor's insurance shall not be construed as
relieving Event Sponsor from any fiabiHty or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will
be included as "Additional Insured" on all policies.
Any deviations from these General Insurance Requirements must be requested in
writing on the County form titled "Request for Waiver of Insurance Requirements" and must be
approved by Monroe County Risk Management.
Event Sponsor shall furnish the County with a certificate evidencing the insurance
required by this paragraph not later than twenty (20) days prior to the event.
Prior to commencement of work governed by this contract, Event Sponsor shall obtain
General Liability Insurance. Coverage shaH be maintained through out the life of the contract
and include, as a minimum:
· Premises Operations
". Products and Completed Operations
· Blanket contractual Liability
". Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
· $1,000,000.00 combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
'" $500,000.00 per person
in Their Own Words
CultUfflI Umbrella Funding FY 2006
3
*
$1,000,000.00 per Occurrence
$100,000.00 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims
Made policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should extend
for a minimum of twelve (12) months foUewing the acceptance of work by the County.
Recognizing that the work governed by this contract involves the sales and/or distribution of
alcoholic beverages, the Contractor's General Liability Insurance policy shall inClude Liquor
Liability with limits equal to those of the basic coverage.
A separate Liquor LiabiHty policy is acceptable if the coverage is not more restrictive
than the contractor's General Liability policy.
.
IN WITNESS WHEREOF, each ~ has cause
duly authorized representative, the day 0
($~),
Atts$t Oanny 1..: KOlhage, Clerk
Board of County Commissioners
of Monroe County
~c..~~
, Deputy Cler
"~J# m. ~&U
Mayor/Chairman 10. ~/9~oS
{CORPORATE SEAL}
Attest
Key West Art & Historical Society
By.
Secretary
By ,D~~1!-1
Presiden J'l/{'
Witness
In Their Own Words
CultlK8l Umbrella Funding FY 2006
4
JUl 27 OS 04:01p
FL Ke~s Counoil Of A~es
30r-~SS-4372
,
P.4
EXHIBIT A
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA
SCHEDULE OF EVENTS
FISCAL Y~R 2006
EVENT NAME:_ln Their Words, The Historv of Kev West
List scheduled ev~mt activities in date order. If pre-promotion is included.
indicate the event dates of the next season. If funded. funds will be reimbursed
only for the promotion of event activities listed here.
Year long programming at all 3 museums is scheduled for individual visitors and
famines. Elderhostel groups from Barry University. special 2 day bus tours from
the Jewish Museum of Florida. Tampa Bay History Center and Ybor City
Historical Society, as well as themed events during Cuban American Heritage
Week, Hemingway Days, etc.
Odober 2005 - Exhibition Opening
Monthly seminars. in collaboration with the Key West Maritime Historical
Society. will feature local authors, archaeologists, and histOrians on topics
ranging from The History of Wrecking to Key West. Cigar City USA.
January -February 2006
A scholarly lecture series will include:
Dr. Consuelo Stebbins. University of Central Florida, uUnderstanding Key
West's Diverse Population in 1885."
Dr. Annette Liggett -" History Through Familiar Eyes: "How to conduct oral
history interviews with your family and where to look for information on
genealogy. ~
Dr. Brewster Chamberlin. . Key West Through the Eyes of Mario Sanchez.
Life in the Early 20th Century as seen in the painted wood carvings of Key
West most beloved folk artist.
March-April 2006
Looking at Yesterday and TOday Visitors will explore the architectural
history of Key West. First they will tour the museum exhibit to learn about the
significant buHdings and people who lived in 19t11 Century Key West. Then a
walking tour will bQ lead by docents to sPQcffic architectural sites where they
will learn more about these buifdings that still stand today. Visitors will be
encouraged to take photograph and fill out their "journal"( provided by the
---.. ,-
JUI 27 05 04:01p
FL Ke~$ CounCil OT Rr~$
Jl07,- ~S5 -4372
P.5
museum.) Their souvenir of Key West will help them remember the historical
events and places on this island.
The Streats of Key West (History through Street Names) Visitors will
learn about the early settlers of whose names live on the street signs of Key
West. A brier presentation by a museum staff member. illustrated with
photographs and portraits from the exhibit, will introduce participants to 1 glh
Century Key West. A docent lead tour win take visitors down the very streets
named for these early settlers in the historic district of Key West.
June-July 2006
Hemingway themed programs wiIJ be featured over the summer when
hundreds of peopre come to Key West for ~Hemingway Days." They include:
The Road to Freedom: Civil War a one man play on Ernest Hemingway's
years in Key West. The play is written and performed by Brian Gordon
Sinclair. renowned Canadian Hemingway scholar. Four performances will be
scheduled at the Waterfront Theater as part of the official week of Hemingway
Days in Key West.
The Roe' Homingway film series at the new Tropic Cinema will feature To
Have and Have Not, Islands in the Stream and other classics. Discussions
after the films wiU be moderated by film historians to compare the novel to
cinematic interpretation of Hemingway's work.
A scholarly lecture series will include:
Dr. Lawrence Broer. University of South Florida, "Welcome to Key West:
Papa's Island In the Stream"
Dr. Paul Hendrickson, Univ~rsity of PennsylvanIa, "Rainbow Chaser.
Flyfishing with Patrick Hemingway"
Dr. Mark Ott, The Blake School. "The Gulf Stream as Transcribed
Experience- through the Pilar Jogs as recorded by Ernest Hemingway"
IF FUNDED, EXHIBITS A AND S WILL BECOME PART OF YOUR CONTRACT AND
TRANSMITTED TO THE OFFICE OF THE CLERK OF THE COURT.
EXHIBIT 8
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
CULTURAL UMBRELLA EVENT FUNDS
BUDGET BREAKDOWN
FISCAL YEAR 2006
EVENT NAME: In Their Own Words, The History of Kev West
MEDIA ADVERTISING $
BROCHURES,POSTERS,PROGRAMS $
DIRECT MAIL & POST AGE $
PHOTO PROGRAM $
PUBLIC RELATIONS $
PROMOTIONAL ITEMS
(T-SHIRTS, CAPS. JACKETS, ETC) $
MISCELLANEOUS'" $
TOTAL $
18.875
3.435
690
23.000
*MISCELLANEOUS MAY NOT EXCEED 15% OF THE ABOVE BUDGET.
ACTUAL EXPENDITURES MAY DEVIATE NO MORE THAN 10% FROM THIS BUDGET.
THE MAXIMUM REQUEST IS $25,000.00.
FUNDS ARE PAID ON A REIMBURSEMENT BASIS.
ALL PRINT AND TELEVISION MATERIALS MUST DISPLAY THE CURRENT TDC LOGO.
ALL BROADCAST ADVERTISING PLACED OUTSIDE MONROE COUNTY MUST INCLUDE
THE LINE "SPONSORED IN PART BY THE FLORIDA KEYS AND KEY WEST."
ALL BROADCAST ADVERTISING PLACED INSIDE MONROE COUNTY MUST INCLUDE THE
LINE "SPONSORED IN PART BY THE MONROE COUNTY TOURIST DEVELOPMENT
COUNCIL."
IF FUNDED, EXHIBITS A AND B WilL BECOME PART OF YOUR CONTRACT AND TRANSMITTED
TO THE OFFICE OF THE CLERK OF THE COURT.
Jut f.LORfDA Kns & KEY WfST
MONROf WUHIYTOURIST IID'UOPMOO (oUtlOt
Come as you. are*
JUt [LORIDA KHS & Kn Wfsr
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MCTG-8084 Logo Slick L01
1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance
Requirements, be waived or modified on the fonowing contract.
Contractor: See Event Attachment
Name of Entity:
Name of Event:
Contract for: Services
Address of Contractor:
c/o TDC Att: Maxine
Phone: 305-296-1552
Scope of Work: Advertising and Promotion
Reason for Waiver: Providing funds to promote event only. . .. Minimal exposure to
county
Policies Waiver will
apply to: See Attached
Signature of Contractor:
Not Approved
Risk Management:
Date:
l - :lS-'os
County Administrator Appeal:
Approved
:\'ot Approved
Date:
Board of County Commissioners Appeal:
Approved
:'II'ot Approved
.\feeting Date:
Administration Instruction
#4709.2