Item J4
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 18. 2006
Division: Momoe County
Bulk Item: Yes XX
No
Department: Fixed Asset Surplus
Staff Contact Person: Divina D. Speer
AGENDA ITEM WORDING: Approval to advertise surplus equipment for bid and approval to
remove surplus equipment from inventory via disposal and salvage.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/ A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
DIVISION DIRECTOR APPROVAL:
0tl4dM- ~
(SANDRA CARLILE, Finance Director)
DOCUMENTATION:
Included Yes
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
11312006
Board of County Commisioner
January 18, 2006
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION
OriQinal Estimated
County ID # Description Value Present Value need approval to-
1 1807-111 11927 1998 Ford Eldorado Bus alreadv replaced $44,302.00 $5,000.00 advertise for bid
2 1915 1996 Ford Eldorado Bus already replaced $41,156.00 $5,000.00 advertise for bid
3 0920-444 1356) Gator 4X2 Park Vehicle beyond economical repair $4,731.07 $0.00 remove from inventory and dispose
4 0920-462 1521 John Deere Field Rake beyond economical repair $7,150.00 $0.00 remove from inventory and dispose
5 0920-542 1373 Bunton Riding Mower beyond economical repair $6,159.99 $0.00 remove from inventory and disoose
6 0920-521 1358 John Deere Field Bunker beyond economical repair $5,280.49 $0.00 remove from inventory and disoose
7 0920-541 1354 Bunton Riding Mower bevond economical repair $6,159.99 $0.00 remove from inventory and dispose
8 0920-523 1355 John Deere Mower beyond economical repair $9,069.84 $0.00 remove from inventory and dispose
9 0920-458 1328 John Deere Mower bevond economical repair $5,772.62 $0.00 remove from inventory and dispose
10 0920-460 1009 John Deere Mower bevond economical repair $5,772.69 $0.00 remove from inventory and dispose
11 1431-144 3586 24" Exhaust Fan bevond economical repair $1,360.00 $0.00 remove from inventory and dispose
12 1803-539 3238 Gas Oven bevond economical repair $2,361.02 $0.00 remove from inventory and dispose
13 1803-597 3241 RCA Television beyond economical repair $2,024.98 $0.00 remove from inventory and dispose
14 1803-565 3243 1994 Plymouth Voyager Van beyond economical repair $15,200.00 $0.00 remove from inventory and disoose
15 1807-159 3244 Radio beyond economical repair $1,575.00 $0.00 remove from inventory and dispose
16 3300-136 1754 Laptop Computer bevond economical repair $2,989.00 $0.00 remove from inventory and dispose
17 0800-541 2901 Computer beyond economical repair $1,130.00 $0.00 remove from inventory and dispose
18 1200-120 4066 Computer beyond economical repair $1,003.00 $0.00 remove from inventory and disoose
19 1200-116 3414 Computer beyond economical repair $1,719.50 $0.00 remove from inventory and dispose
20 1200-113 4064 Computer beyond economical repair $1,719.50 $0.00 remove from inventory and dispose
21 1416-181 4217 Defibulator beyond economical repair $3,091.63 $0.00 remove from inventory and dispose
22 0910-081 3980 2003 Chev Astro Van hurr Wilma flood damaged $17,904.00 $0.00 remove from inventory
23 3882 Xerox Copier beyond economical repair $26,623.74 $0.00 remove from inventory and dispose
24 2823 1801-152 Com outer bevond economical repair $1,117.00 $0.00 remove from inventory and dispose
25 2824 1801-155 Comouter bevond economical repair $1,117.00 $0.00 remove from inventory and dispose
26 3244 1807-159 Radio beyond economical repair $1,575.00 $0.00 remove from inventory and disoose
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
DIVINA D. SPEER STOP #8
FROM: Louis LaTorre
PROPERTY CLERK. FINANCE DEPT.
Social Services Director
DATE: 12-16-2005
RECEIVED
DEe 2 1 2005
BY:
1927
IFDWE30F6WHCl FD/AEROLITE 20ST
3963
OS/21/1998
CHECK ONE (1) APPROPRIATE LINE BELOW:
x
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST:
.1998 BUS
DIVISION DIRECTOR APPROVAL:
PRIN
OMS FORM REVISED 10/2812003
$44,302 ORIGINAL
$5,000 PRESENT
12-16-2005
NOV 0 3 2005
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
DIVINA D. SPEER STOP #8
FROM: Louis LaTorre
PROPERTY CLERK. FINANCE DEPT.
Social Services Director
DATE: October 3 L 2005
M.C. SERIAL ASSET DATE ORIGINAL & EST.
lD. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
1915 IFDKE30F4THB55 1996 FordlEldorado Aerolite 20ST 08/01/1996 $41,156 $5,000
569 Bus
CHECK ONE (1) APPROPRIATE LINE BELOW:
x
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REOUEST:
ea e bus with a new bus Y._ h ;/ ~
~i~
DATE: October 3 L 2005
DIVISION DIRECTOR APPROVAL:
~/~~€'- t1~L-kA~ IIk/hS---
PRINT NAME:' S ela Barker. Community Services Division Director
OMS FORM REVISED 10/28/2003
RECEIVED
DEe 1 4 2005
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT" BY:
INVENTORY DELETION REQUEST
DATE:
Divina D, Speer - Stop #8
Property Clerk, Finance Dept.
\2-\'3-05
FROM: James Bruce
Facilities Maintenance
TO:
0920-444 (1356) W004X2X015399 Gator 4X2 Park Vehicle 2/15/96 $4731. 07/$0
0920-462 (1521) M01200A926350 John Deere Field Rake 12/2/96 $7150.00/$0
0920-542 (1373) 64221500571 Bunton Riding Mower 3/10/03 $6159.99/$0
0920-521 (1358) TC1200A110729 John Deere Field Bunker 7/12/01 $5280.48/$0
0920-541 (1354) 864221500192 Bunton Riding Mower 8/14/96 $6159.99/$0
0920-523 (1355) na John Deere Mower 7/3/01 $9069.84/$0
0920-458 (1328) M01725X061468 John Deere Mower 8/14/96 $5772.62/$0
0920-460 (1009) MOF725X061469 John Deere Mower 8/14/96 $5772.69/$0
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REOUEST:
Beyond economical repair/Flood damage
APPROVED BY:
9.R-f),~
L
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
OMB FORM REVISED 10/28/2003
RECEIVED
DEe 1 4 Z005
BY:
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO:
Divina D, Speer - Stop #8
Property Clerk, Finance Dept.
FROM: Peter Lubert
Emergency Medical rvices
DATE:
3586 (1431-144) 12914117
24" Exhaust Fan
4/22/94
$1360.00/$0
CHECK ONE (I) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Beyond economical repair
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
~
CLARK MARTIN
OMB FORM REVISED 10/28/2003
RECEIVED
"
DEe 1 3 2005
BY:
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: ]) t v I VI <::\. S F-e ca-.--r- s
FROM: ~5u-s ~---"A.. 5 C-<<-r ( d
B~ S~9X.-
PROPERTY CLERK, FINANCE DEPT.
DATE: t J-l <6[05
M~C.
I.D. NUMBER
-- - -
SERJ.,\..b
NUMBER
ASSET DATE
DESCRIPTION PURCHASED
1)LAM Plow ~
o UQ.-t'") 0.. Lf ?:au q 1
62. ~ (<cf4 TV 8
Van
ORIGINAL & EST.
PRESENT VALUE
-
D/4Lf C iOb-- r
J. P 4 G 1-f.iJS K -
, g KKt:.o'Ooc5
3)'~ I g-D3- 539
3;).~1 r~b3-~
3 J. 4~ [ 1>1&-5"" '=6
3-).~~ (
03Cj 'YLj-C17310
7J.J..COLQI5l f'ht>bi Ie ~;l)
15750<> if
CHECK APPROPRIATE LINE BELOW:
~
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
* oven AD1- rePA\'''~fe (1s+1r5 old)
6::\ '-tv o~ ~U'rrywn+ o\e41YvO'oI ~ -f'{odol vJ~
e{ ~n~ W l I rY\C\
PREWAREDBY:S~ ~ .. DATE: 1;;l./~ ~S-
~~~j~-T~~~~
DMSION DIRECTOR APPROVAL: 1?A ~ a f1;~
PRINT NAME: ,net'fA.. A. Aeit.et:..-J
PRINT NAME:
A/A
IV
TECHNICAL SERVICES APPROVAL:
OMB FORM REVISED 11/99
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO: Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
DATE: 10-14-2005
FROM: TECHNICAL SERVICES
Maria Guerra
115t.f
~
Dell laptop computer
-'12W7 R 1 f'2..Dlc<{ -Dell PC computer
CHECK ONE (1) APPROPRIATE LINE BELOW:
xxxxx
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REOUEST:
OUT DATED I OLD
PREPARED BY: MARIA GUERRA
DMSION DIRECTOR APPROVAL:
PRINT NAME:
TECHNICAL SERVICES APPROVAL:
PRINT N
OMB FORM REVISED 11/99
MONROE COUNTY
INVENTORY DELETION REQUESTfRf~c~-F"'r-':;';'.:I)l
I '
. DEe 1 9 2005 !
TO: DIVINA D. SPEER STOP #8 FROM: Clliule, L Ing"ilia~y :_- '. . ... ~J
PROPERTY CLERK. FINANCE DEPT.
DATE: 12/13/05
M.C. SERIAL ASSET DATE ORIGINAL.& EST.
I.D. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VALUE
0800-541 6NRFTO 1 Dell GX 150 Computer, keyboard, II?:> 0 (00 / -tr
J.qO/ powerpack, monitor 110 10 (
1200-120 83A4G Dell Ce1eron Computer, powerpack 10/27/99 g)O 3/0c)/ &-
~O~(p
1200-116 H972R Dell Computer, 2/3/99
jy I Lj keyboard,powerpack, monitor /7 Jq/~/&
4064 ffo, Dell Optip1ex
7J.. L Computer,keyboard,powerpack J.-/3 h q il Iq,SC/~
iloO-\\~
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
x
REASON FOR REQUEST:
Equipment is obsolete
PREPAREDByO~I\.//J- ~...tA-
PRINT NAME: Trish Barker
DATE: 12/13/05
DIVISION DIRECTOR APPROV AL:
L-
TECHNICAL SERVICES APPROVAL:
OMB FORM REVISED 10/28/2003
1
RECEIVED I
I
DEe 2 2 2005 \
!
MONROE COUNTY BY:--
INVENTORY DELETION REQUE
TO:
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
FROM: Peter Lubert
Emergency Medical S
DATE:
4217 (1416-181) 12703923
Defibulator/ AED
6/28/00
$3091,63/$0
CHECK ONE (I) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Beyond economical repair
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
~
OMB FORM REVISED 10/28/2003
DEe 2 7 2005
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Divina D, Speer - Stop #8
Property Clerk, Finance Dept,
FROM: Sandy Molina
Community Services
DATE:
...... - -..... -.... "......... - - -... -............ ........................................................ :::@1A$i.ii.t[ :::I!Ji..::.:.:. Ilim!I:II~t~i
Mer Sliial:::@:
.................. . n' ................
.................. .. ..................
I~R.N"ilil ........................................................ ..................................
..............._...................h................... ..................
: :::::::NGtiibii:::@@:I::: @:::::::l1iSi.nptibu:::::r: :@::Ourmased: :::::lfi8.idiMilii:@
............................................... ..................................................... .....................-.-.............
3 9 8 0 (0 9 1 0 - 0 8 1 ) 1 GC OM 1 9X4 3 B 1 3 22 6 3 2 00 3 C hev Astra 1 2/2 0/02 $ 1 7 9 04 0 0/$0
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXX APPROVAL TO REMOVE FROM INVENTORY.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Flood damaged - Beyond economical repair
DIVISION DIRECTOR APPROVAL:
PRINT NAME:
~~,~~,
SHEILA BARKER
OMB FORM REVISED 10/28/2003
r~,-~ "
I >
:' ,.1'.
MONROE COUNTY
: NOv 0 3 2005 _NVENTORY DELETION REQUEST
'BY' i
~O~;~~~;~E~RSTOP#8 FROM ~ L
y ~sYf
PROPERTY CLERK. FINANCE DEPT.
DATE:
II-o~ -OS-
M.C. SERIAL ASSET DATE ORIGINA~
I.D. NUMBER NUMBER DESCRIPTION PURCHASED PRESENT VA.
3~~ 6fl1 S 7~l/57 ,y e-Y"O X 6p, g'~9 /'Y/J c:2t:. ~;J.3 . ?:Y/
)
~r 'tJ--
r
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROV AL TO ADVERTISE FOR BIDS.
----A- APPROV AL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROV AL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FORREOUEST: Ih()~ t!,~ I fa..-J-s ~ !
PREPARED BY: H k
PRINT NAME: - /1/, 'c-A eJje
DIVISION DIRECTOR APPROV AL:
DATE:
1/-02 -OS-
P
t~
OMS FORM REVISED 10/28/2003
TO:
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
FROM:
r.-:;r::::--
1 h.
A.
I < NOV 0 1 Z005
I
Iny<
).-~ . . ~----~_.------
- --,
I
\
\
I
~=::.;:.c___. .J
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
DATE:
2823 (1801-152) 4ZBCT
2824 (1801-155) 4ZBDE
Computer
Computer
9/29/99
9/29/99
$1117.00/$0
$1117.00/$0
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REOUEST:
Broken - Beyond economical repair
~ . ['7 l'O>f-
~ lOl' /
DNISION DIRECTOR APPROVAL: ~'c {{! ~ /0(.:1//0.3'
PRINTNAM~lJARKE~ '
TECHNICAL SERVICES APPROVAL: },u _ ~tJ
PRINT NAM : LISA DRUCKEMILLER
\\--l-OS
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
. RECEIVED
DEe 1 4 2005
BY;
TO:
DIVINA D. SPEER STOP #8
FROM: Louis LaTorre
PROPERTY CLERK. FINANCE DEPT.
Social Services Director
DATE: 12-13-2005
Old # 1807-159 722CDL0152
3/.-'1"/
Mobile Radio Motorola MCS 2000 4-23-2003
$1575 original
$0 present
CHECK ONE (1) APPROPRIATE LINE BELOW:
-.X
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST:
OllDl-van..
om immersion in salt-water durin Hurricane Wilme while in the Ba shore Manor
DIVISION DIRECTOR APPROVAL:
~~
4t.- 1I~'/R4'
PRINT NAME: Shiel a Barker
DATE: 12-13-2005
OMB FORM REVISED 10/28/2003