Item C26
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 18. 2006
Division: Emergency Services
Bulk: Item: Yes --1L-
No
Department: Emergency Management
\1 (I OCf
Staff Contact Person: Irene Toner {' ~. .
AGENDA ITEM WORDING: Request approval to pay invoices to JGT Transportation, Inc., for
services provided during Hurricane \Vilma recovery period.
ITEM BACKGROUND: On April 7, 2005 JGT Transportation, Inc., and Monroe County
entered into a Memorandum of Understanding (MOU) to provide Emergency Transportation
Capabilities in the event of a declared disaster in our County. JGT provided assistance during
Hurricane Wilma evacuating residents and taking them to the FlU shelter. While the County
was under a declared State of emergency for Hurricane Wilma, an agreement was entered
between Monroe County, JGT Transportation, Inc., and Miami Dade Transit, executed by Irene
Toner for Tom Willi, dated October 29,2005 providing for free transportation starting October
31,2005 until November 14, 2005 to assist residents that sutTered vehicle losses during the
Hurricane Wilma surges. The ability of providing transportation to our residents as weD as the
business community provided significant assistance to our recovery process. The services
concluded January 1, 2006 and invoices have been submitted for payment.
PREVIOUS RELEVANT BOCC ACTION: On November 16, 2005 the Board approved our
request of Transportation Agreement Amendment dated November 10, 2005 between Monroe
County, JGT Transportation, Inc., and Miami Dade Transit, executed by Irene Toner for Tom J
Willi, extending initial agreement dated October 29,2005 between Monroe County, JGT
Transportation, Inc. until further notice.
CONTRACVAGREEMENTCHANGES:N/A
STAFF RECOMMENDATIONS: We strongly request our Board of County Commissioners
approval of payment for services rendered to our residents in much need during recovery period.
These expenses are reimbursable 75% under FEMA-1609-DR-FL A-G, 12.5% State of Florida
TOTAL COST:
59.731.00
BUDGETED: Yes
No
x
COST TO COUNTY:
7.466.38
REVENUE PRODUCING: Yes
No x
SOURCE OF FUNDS: Ad -Valorem Tax
125-0459105
AMOUNT PER MONTH_ Year
DOCUMENTATION:
Included
..
OMJ1(f>uf,cbasi,D8,;v}:V A,# 13Jsk A:1~qaeelru~pt N/A
..:.'./ /:5;/. ,/',~ /\
,-.'~t,./(- .,'.-.. y ,,-1('( ""!
~-~~~.. ~
. . Clark Martin, Jr.
x NotRequired_
APPROVED BY: County Atty N/A
DIVISION DIRECTOR APPROVAL:
DISPosmON:
AGENDA ITEM #
JGT Transportation, Inc.
520 S. Krome Ave
Homestead, FL 33030
Phone: (305) 247-3066 Fax: (305) 247-9488
· d
~~
Invoice ~DTEXT 01
Customer
Name Monroe County Emergency Management
Address 490 63 street Ocean Suite 150
City marathon STATE E!:.--.. ZIP 33050
Phone 305-289-6018 fax- 305-289-6333
Dade Monroe Express Extension
INVOICE !!!!!!!!
Date
Order No.
Rep
FOB
11/8/05 /
DadeMonroe Ext
TAS01-CS4
65-0646227
Payment Details
o Cash
@ Check
o Credit Card
Name
ec#
Shipping
Taxes
----
Unit Price
$65.00 $2,275.00
SubTotal $2,275.00
& Handling
State
---.---- ...
TOTAL
/
$2,275.00 /
. ..-. --....-----
._ qty____...__ m D~_s_crip~~n
1 week Week of 10-19-05 to 10-23-05
Bus evacuation transportation do to
Hurricane Wilma. Pay due at
$65.00 per hour at 35 hours
Expires
rMonroe courity-Sillingl
I foradjusted Rates I
i Emergency Managemen~__-.J
/.' /J
V/
\ ~ 0'-/ 0 .r-
1" -z:; (f. -;0- "
"COME RIDE WITH US"
oy 5(1\ OS" /s-~o 3LfO
Week ending
/0/31 I /)J" to LL-1..e.J,lDJ'"
Authorized Rate:
$57.0o-Per Hour per Vehicle
Authorized Hours:
Authorized Days:
52 Hr.. " 55 Min. per Day
Sunday through Saturday (7 day. per week)
Vehicle Number and "Jype:
Six (6) full size buses
MDT Adjusted Hours:
Tue.
I Wed.,.-p~_
Fri.
L
C=..l Mon'J
Sat.
Total
Units Rate Total MDT.
Base Service Charge ~!:J"~. $57.00 JU. ~ G. \t.o.
Less fares collected by Contractor
(+ or -j Contractor Adjustments
Reason:
, Gross Billed Amount
I.
(-) 5% Per10mlance Retalnngo (YTO+5)
-
(-j Liquidallld Damage
(+ or -j MDT Olher Adjustments JU.~{.,(,~~
l~ti~.!'-~f'ROV~D FOR PAYIvl~1
Reason for MDT Adjustments:
! ce~.!~ !!~!!! !he !!!!ar!'!'!!!!!a!! ~rese!!!ed !s ca!'!'!~!ete !1m! correct, tl!!!t !!!! d!!!rgM ~Qmp!y with th~ !;Qntractual terms
and conditions and are within the scope of services, and all the services for which payment Is requested have been
rendered appropriately.
i/.
1/- ?-::J.,....L-.I) J....
Date
Contractor signature
MDT Reviewer
Approved for Processing
Date
Expenditure Code: _.
Revenue Code:
oy 5(\ \OS-/ 5303 ~ 0
~/ /' ~1fJ<11
>-->:Jz~'(OI(CL( /J //df~ (ZZ 0:;'-
I~JI.o/l.;~ ~
J.G.T. Transportation, Inc..
Week ending Weekly invoice
Contract TA01-c54
.LL-I ~ ., J~ to !L...U..J....J~ Dade-Monroe Express Fixed Rout
Authorized Rate:
$57.0o-Per Hour per Vehicle
Vehicle Number and Type:
52 Hrs. & 55 Mlns per Day
Sunday through Saturday (7 days per week)
Six (6) full size buses
Authorized Hours:
Authorized Days:
MDT Adjusted Hours:
L~:.J
Mon.
Tlle.
c~J
Thu.
Fri.
Sat-
~
Total ~
Unit!'; Rata Total MDT.
---- -.
BOIse Sef"llice Charge :1.....-~ S57.00 ,I I.J..): ~U. ""
Less tares collected by Contractor
(+ or -J Contractor Adjustments
R"ason:
Gross Billed Amount
(-) S% Per1onnanco Retainaga (YTD+5)
-
H Liquid"ted Damage
-- ---- --- Jc.L. ~h(J',Oil
(+ or -j MDT Other Adjustments
~_T BI.LUNG A'PP_ROVtD rOR PA~
Reasoll for MOT Adjustments: _
I certify that the Information presented Is complete and correct, that all charges comply with the contractual termS
and conditions Bnd Br" within the scope of services, Bnd all the services for which payment is requested have been
rendered appropriately.
~ .--
b.3C~~L--~.:~ J
Contractor'llgrlLlturo . ./
. ,/~ ~
/J - ;l:l - 0'" .
DaIB
iViiii Reviewer
Approved for Processing
Date
Expenditure Code:
Revenue Code:
O'lj 9 \ 05 / :J30~ L{ 0
(' ~;Ju ,J'I ((J(
^----' . IQ J lr It) 5"
~-rwl _
~.2.0'
W,-"Ck ending
J.G.T. Transportation, Inc..
Weekly Invoice
Contract TA01-C54
~U,,::fjDr to ~I ;10 I-EL
Dade-Monroe Ex~ress Fixed Rout
I_J ~~n.
~ :on. ~~] :ed.
I 3 ~hll. :~EIT"~ -F:t:" 3_ ~ ~~
Authorized Rate:
$57.0o-Per Hour per Vehicle
Authorized Hours;
Authorized Days;
Vehicle Number and Type;
52 Hrs. & 55 Mlna per Day
Sunday through Saturday (7 days per week)
Six (6) full size buses
MDT Adjusted Hours;
L_-=~.t.~.t_T~-t.
Wed.
f~~r-~~l
Sat.
J~=-j
Units Rat.. Total MDT.
_..~_.-_.. ;). ~-~ /<.1..::l. <Oll. '" -
Base Service Charge $57.00
Less lares collected by Contractor
_.
(+ or -) Contractor Adjustments
Reason:
Gross Billed Amounl
-- .-. -..
H 5% Per101lllan<::a Re'l.ain<>go (YTD+5)
-. -- .-
(-) Liquidated Damage
--
(+ or -) MDT Other Adjust~ents /i..J.. )1:.1/'0'\
- -r
~~~WGAPPAOVEOFORPAY~EN~
Reason for MDT Adjustments:
I certify that the Information presented Is complete and correct, that all charges comply with the contractual termS
and conditions and are within the scope of services, and all the services for which payment Is requested have been
rendered appropriately.
~G-~. /--:
"'-<--.J ~~.......
Contractor signature ./ ---'
// - ;;l:J - ~:J" .
Dare
/
MDT Reviewer
Approved for Processing
-Date
Expenditure Code:
Revenue Code:
Ol.{5~\05 /5" 30~Y 0
L. 'if. / 1 d /
J ~ -J" ---.. --1 " 107 L
{lILft/'r (2 .20-\ (0~(~jl~It;5
1(.
",.>'\
{: IV ~
L
r~d
W>1~~1 oS~~
J.G.T. Transportation, Inc..
Week ending Weekly Invoice
Contract TA01-c54
/ / l.2..Ll 0 :>to LLI:J. "] I <0 S" Dade-Monroe Express Axed Rout
Authorized Rate:
$57.0o-Per Hour per Vehicle
Authorized Houre:
Authorized Days:
52 Hrs. & 55 Mine per Day
Sunday through Saturday (7 days per week)
Vehicle Number and Type:
MDT Adjusted Hours:
Six (6) full size buses
Sun.
Mon.
Tue.
Wed.
Thu.
Fri,
Sat..
Total
Units Rate Total MDT.
Base Service Charge ,. ~- a. $57.00 J tL , ~ <.,1;{. 111
Less fares collected by Contractor ,
(+ or -) Contractor Adjustments
Reason;
Gross Billed Amount
H 5% Performal"lCe Aetainage (YTIl+5)
(-) Liquidated Damage
(+ or ") MDT Other Adjustments /</... =l.f:'(L".oil
j[NEfBILLlNG APPROVED FOR PAYMENTII
Reason for MDT Adjustments:
I certify that the Information presented Is complete and correct, that all charges comply with the contractual terms
and conditions and are within the scope of services, and all the services for which payment Is requested have ~
rendered appropriately. .
/1- ;J'; - ~ :J" .
- -)0.
Date
MDT Reviewer
Approved for Processing
Date
Expenditure Code:
Revenue Code:
oLt 5'1 \ oS / is 303'10
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