Item C25
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: January 18, 2006
DIVISION: Public Works
BULK ITEM: Yes x No
DEPARTMENT: Correction Facilities
STAFF CONTACT PERSON: Bob Stone
AGENDA ITEM WORDING: Ratification of emergency purchase order issued to Williams
Scotsman for two (2) temporary modular office units to house employees of the Sheriffs
Administrative Building due to Hurricane Wilma repairs.
ITEM BACKGROUND: Due to the nature and extent of Hurricane Wilma repairs needed at the
Sheriffs Administration Building on Stock Island, approximately twenty (20) employees were
relocated to temporary trailers, located on site for approximately six (6) months. Two other
vendors were contacted, GE and MBSI, but GE was non-responsive and MBSI could not supply
the units in a timely manner. The County will seek reimbursement from FEMA/State for 87.5%
of the cost of the units.
PREVIOUS RELEVANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES: nJa
STAFF RECOMMENDATION:
Approval.
TOTAL COST:
$32,320
BUDGETED: Yes: x No:
-
COST TO COUNTY: $4,040 or 12.5%
SOURCE OF FUNDS: Hurricane Wilma
REVENUE GENERATED: Yes
No X
APPROVED BY: County Atty.:
OMB/PurcP.~~ A~k Management:
( /~y-~
Dent Pierce
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: INCLUDED: x
NOT REQUIRED:
DISPOSITION:
AGENDA ITEM #:
II
I
Moni oe County Sheriff's Office
I[ Richard D. Roth
I MEMORANDUM
ij
Dent Pierce. Direcir of ~ork'
Richard D. Rolli, SLff \f::!)
January II, 2006 r
I
Request for tempo~ alternative housing
TO:
FROM:
DATE:
REFERENCE:
I
Due to the mold issue in the Monroe C' ty Sheriff's Office Headquarters Building, we
have a health issue that is affecting appi! ximateJy 20 of our people. We need tempOrary
a1t~tive ho~sing as soon as Possi,ble..IIT?e longer we wor~ i~ th. e building, tbl;l worse
theIr health WIll be. We need your lIIUJiWtate response to thi::! ~~sue.
Thank you for your cooperation aqd l!n.:tJ pt to correct this matter.
.1
I
I
I-
.~ .
II
r
II
I.
i)
!/
I'
I)
II
!)
I.
il
:1
,
I
I
I
i
I
:1
ij
'I
!I
il
:1
rr=j rF~l Uf~'"" > ..." {"'-" , i \\~l\
II ~" "..-.->>--,--- P ,,--- --' ,!; 11
~~;..~.:~ ~)~ HI
'~~~~!~~'~,~"~:::=::"":'~:.:'"''':_, .",':',.,.,'~I~~C:'Jk,1~~; }JI
l 0 e4~V
CiO~llA
\tp f ) ~o .~ 2-
FROi'1 :MCPW
FAX NO. :305 289 6062
Jan, 12 2006 12:00PM Pi
DATE~
JANUARY 12, 2006
TO:
FROM:
RE:
DENT P.IEl~CE, PUBLIC WORKS DIVISION DIf<ECTOR . ()
BOB STONEf MIDDLE KEY OPERATiONS DIRECTOR 1/7
Meso ADMINISTRATION BUILDING
As has been discussed, water intrusion at the Monroe County Sheriff's
Administration Building has prompted the need for remediation
throughout the facility. Therefore, it is desirable to provide office
space for some employees outside of th~ facility, yet within close
proximity due to wirekss computer requirements, until the
remediation process is completed.
Attached is a proposal frQm Williams Scotsman for a. six-month lease of a
60 X 24 modular office. Two of these umts ar~ nccde<J,. This is the
only proposal that I have been able to obt.ain to date. Am awaiting GE
and MBSJ to submit a proposal a.nd Pac=Van will not have availabk
slmi1m- Unit.s until February. Williams Scotsman has two of these
~nits available for delivery next week.
Due to time being Qr the essence, it is requested that approval be
provided to issue a Purchase Qrder @,~ soon as possible t'o- Willi~ms
Scotsman for t.he delivery of these two modular units. After revkwing
the cost breakdown of the proposal, the costs appear to be
reasonable,
Your positive con~ider~tion of this matter will be appreciated. If there
are any questions of if mQr~ infQrm~tion is desiredl please do not
hesitate to contact this office.
r
~
G s. .- (\Di'\. re~fOr\Slve..
l\~ bS S-- ~ (:. ~\J\.O+- 'S vf-P I Y l" t^ +, ~ (y i\^-(ll'\ t'H~r ,
-vJik
6e;( 1/1-10 b)
4rr;~/"
FROM :MCPW
FAX NO, :305 289 6062
Jan, 12 2006 12:00PM P2
.un ~
SCOTSMAN
_.__._.._-.-u'l!
Mnllllc O{filles . SII,)p1j:;~ I'L'QdllCI~
^nd Mmc
WILLIAMS SCOTSMAN, TNC.
1400 N.W. 2091h Avenue
Pembroke Pines, FL 33029
Phone: 954-450-9222
Fax: 954-450-9727
Toll free: 800~782.1500
Fax
To:
, Bob St~.
From:
MCUUlY Bus~llIo~
.(305 )28~_.6042
(J.~)~}797-145g
_ F.'ages:
..4.1 ill~ludjng coV~r _pag~
Fax:
PhQ;p~:
Date:
1/10/06
Re:~t;q~c~t for Quotation.
1 am pleased tQ coclQ~e a confirmation of the prices we discussed. Below arc some of the values you can expect
from Williams Sf,;Qtsman.
. Full term lease warranty backed by a full time service staff!
. No cleaning charges for ;'normal wear and teal''',
. We offer a complete line of additional items including steps, anchors. skirring. Illrniture, security screens,
in~urance waivers, ant! more. _.
Tryon hay\: any qm:stions or additions, please feel frl;;c to contact me.
Thank you for considering WiUi.ams Sco1snmn!
~ ~"~.
. ','
. ,
',",' ,. " . '" .
.. " .
/1:1..... ,~l... .......~.:....... .....
.;-,..~,,--., ,.'. ,. - -'..
. . .
Manny BustIllos
Branch Manager
Atqchment( s):
WS Quote No. 1115593-1
\\ws 15I:'lt\sf.'l\CorpOl'ate\Floorplans\Ses\OnePagc\Scg_D W6024 _HCP _ J pg.doc
ME/SF A
FRQ~1 : MCPW.
FAX NO, :305 289 6062
Jan, 12 2006 12:00PM P3
..._..._~Ql
WILLIAMS SCOTSMAN, INC.
l400 NW, 209th Avenue
Pembroke Pines, PL 33029
Phone: 954-450-9222
Fax: 954-450-9727
Ton free; 800-782-1500
M~mny Bustillo.", Brunch Man"ycr
, ,
)\LI\~ J~: L } ._t\!I-'.'3r~
, , , .
SCOTSMAN
Mobile ()Il'icc~ . Stoj'~c Pf(odllct~
And More
.
.. ..' ,-- ..... ..:,_..:,,~..~-~ '~:n;-"~_"';OJj(.'I",-\:tION..NO.'.1:l}551~J-;L-:~..'<",~_,_..~,"~..',,'.:"'_'....:" ~~n:.'>_'~,::.~
Pa c ) of2
CUSTOMER
Bob Stolle
Monroe County
Public Works
1160 AviatIon Blvd.
Marathon, FL 33050
SHIP TO
Monroe County , _____
Cl'a1.l.'J..K8~' MM 60 1/ r"", I ..J pi, 'J i
M6.P81fteR, fL 3385&
OUOTE DATE
January HI, 200(]
QlJOTEEXPIRA TION
February 09, 2(J06
",PIIONl': IJU:'l797.-I~;;g . "--':''''1:,'<:, i~I~)2~{>-(li;4~- _~ '~"" .,.'-__:..... E-f\I.AIL SiOI~~'~ " '.., ",' ';', " --
_ , ' ' .' ", ' . " ... n~.IJ,lw1\l(Jtlrod_ OIlI1I:'t-H..(.(l" .u_
_.. ' . > - . " "JlNIT iH;S('I{IPI'ION ...~' PRICING,' ", .. ." ", .
60 X 24 Section Modular (56 x 24 box size) per tile enclosedlloorplan.
Serial Number'.' NEW UNIT
INSURANCE VALUATION:
MONTHI.Y LEASE RATES
I:J 6 months
U 12 - 0 months
$60,000,00
$1,4QO.OO i- (o
$1,200.00
DELIVERY FREIGHT:
BLOCK, LEVEL, TIEDOWN &
C'tr-". ..
KNOCKDOWN:
RETURN FREIGHT:
$1,37000
$2,&00.00
$1,800.00
$J.370,(JO
, ' . '-. ,", ~ . ,Iil CJ'I[':<:'I..: 1)I<:SI'JtE[) (,)PTtONS . . ,,' , '.: '. ,', . .' .- ~
Initial Option~
o Ramp inSlaHatioll @ $62500
~ , \, I \ ~ 0 ~(A .
Ext. Amt. Monthlv Ol)tions Ert. Ami.
$615,00 id:r'" (2) Alum steps mfg to OSHA 51,mdards $7U.00 <:;--
@ $3500 eaeh )(' Ja
$190.00 0 Alum t"J\np mfg to OS'H A F:1:tndards Ci!l $300.00
$300,00
LJ (2) Ins, liability waiver (Slandard) pcr mo. $30.00
@$15.00CBCh
l:J (2) Ins. properly waivcr (II & 12 wide) $120.00
per mo. (!l) $60,00 each
Q Sealed RI1g1nGQn:d prinls (pcr set) @
$190.00
Finnl ODtions
g Ramp removill @$l'i25.00
Exf. AmI.
$625.00
'.' .' . '." ,.:..- '.' "~~'\.'~Pli~\-~~") h)l: 1"Ii'ltL' lk;lJi1'S~rl'L'!jilll'lljn.hj~.frlrl~l;illuil'''~ 'c,,--,'~,--,~ "~---'- '. --'", ':"". '-~~."
-- c _ ,.- ..- ,.~, .,.. ." _.. _ ,_. _...,.., n.. '" ,.. ...,~ ,.,_._~_.__.__,
FROPl : MCPW
FAX NO, :305 289 6062
Jan. 12 2006 12:00PM P~
l"
WILLIAMS SCOTSMAN, TNC,
1400 N. W. 209th Avenue
Pembroke Pines. FL 3302tJ
Phone: 954-450-9222
Fax: 954-450-9727
Toll free: 800-782-1500
Manny Bustillos, Branch Manager
Mohile Oflices . Sb)fiIS~ l'rNlucl~
And More
(~t\!UF1CA TJONeS):
I. Delivery ~nd or Retum of units(a) is based on clear and eagy a~cSs to site tor tTuck and equipmcnt Underground
utiliti.cs lnust be clearly marked prior to sel up,.
2. Williams Scot~mnn has 20' and 401 Ground Containers as well as 40" Containcr./Oakes in stOCk,
1 William!! Scotsman is ]).ot responsible for the additional costs associated with unit(s), ramps, or steps that are set-up
on unjcy~l !mrfncc!'l In the evencI11 of a hurricane W ARNTNG, customers arc responsibk for window and door
proteclion.
COMMENT(S);
}> Williams ScotStrW,11 illl10t rcspollsilbe for changes to local, State or Federal building codes. CU!itomer is
responsible Jor obtaining building permits unless otherwis~ agreed to by Williams Scotsman.
)0- Fun service warranty dvring lease lcrm does not include replacing air condtioning filters. light bulbs, Acts of
God or vandalism. Cus~omer5 will be responsible to pay for damage to unit(s) set at or bdow grad~ without
proper ventalatioll or drainage.
*t'" NEW tJNITIMMEDIATELLV AVATLABLE.
THERE ARE 5 LIKE THIS MODEL.
146 MPH "'!n
APPLICABLE TAXES: Personal Property Tax:
State Sales TAX:
r.:,,,t.btlllll' 1\Qlel>~ l'llNO. tll tlte '~\JUU 'luoted prices 'lIld ~IlC~lt1cMiQm, Cl..\nmc., further Al'lhuril.aH Willi.,,,. SCOt.Olln tu lnllka "Pl""f""w ."'aHAOII'C,lIH for the dclivory uf th..
nl,o"" ,la.oJ'ibcd Equipm.."\. tTpoll deH"..,y, illd uutil n .uh""~W:1l1 Lco.c Agr<l<l",,,n\ i. CllC"'llCd by Willi~m. ::;."to"'in (.. Leo.ai) ond <:1I.t..rn~r (~. L.......), Lho !;l.nda.'(]
Willium, SeNonIan LCAling T~,.m. .nd (",mililinll~, which "1'0 ;nUMpMJI"d by rof.r>oncu I,~",i". wdlll"",,c,n lhi.lflln.~"li<ln,
.' ',','" .'." ..' -- .". ..". -. ,.~. ,...',..-------- .L - ".,-......_
Th. illl...... doacribed ..f).we c('>lllprioc tho ..qliipm~l1l, which thc (;1l.1"mcl' do.ireo !<Ileuo. fNm Willi.".. Scot.mUll. All "'l"'t'll'.'ll. " <uhjcct In ""uilltbiJity. I'hy,jcal
U'''II~a'' "'ld Commtll'ei~' r.inllilily ln~ur&l1cc cu""rnB" ~rQ reqUired heg;IlI\;,IB ....,the dule "fthe E'[lJIllll\Cut'.Dcli"cry, Iu,I,IdIU()n In t.he .baw qUlllcl1 prln''l.
cualoml'r ~hlllJ ..Lon po)' tu Wnllama !kll'~m.n 1IollY Joml. .IOW, fellernl. ur p,~uonollll"(\[Ierty htxu IlIul/lIl' Imy f~~. l',!I!,I"'lI In tl,~ ~1j1~1"1lt'11I Rnrl/nl'll.llu. (If
[nxc. ~fll[l"r fjlQ. OJ'o {]1I~~~1I nh,we, lhcl,lllt< "lhjcel In ChUlliC" [.,','0<1 nn d"livery '1<IJ..e~~.t l'~ymcnt ICI'm. ur~ nel 10 d~y~. l'ermi~., Ihotill~, Mlcp., .il~ preJlarlUion,
~I.ctrlcnl, !tad plllmhillg COllllCl1lioll. '"~ 1101 ill.lndod illlhc qU"la,l prk~ ~1l1~k' .p.ojlj~Rlly .1"1~'"
t- ~UM : MU-'W
FRX NO. :305 289 5052
Jan. 12 2005 12:01PM P5
fI
. I \
^
I \
[1
( )
m
m
LD
( )
~
m
B
B m 8
.
G
j
W
ltl
m
B m ~
8
8
m
8 m ~
( )
()
m
m
()
u
I
w6-. L ~
.6-, ~ I
,,9-,5:1:
2
.~
~
~
~
'g
~ B
Tii .~ a! ~o
,~~ ~ ~ ~l <> !
iu.E~"'fii~
u:q: ~,l:l ~..El-g
11]~Jj~
ro 0.1:: . ~
'1 -6 -in
~..~...
~
]
,~ 1
5
tl
1> Iii
l(l ~ g til
3> .g, '0 ~
- <> ", ~".
~~'l ~ j
~.=:U i'l~
G!~~;l
~ ~ ~ ~ .~ .a
'~~~~j~>
~...ti;e.
-5 ~
:E i
~ ~ t
] ~ ~ ~~ ~ ~
,~, ,M ~ ~ ~ ~E1 1] i
~ ,; :2 i ;g ~ ~ ~ B!r ~
:.-l~~~~"~p..~~ ~
o \0 '<1" ~ ij.8 .C> '/::', lit
,i \0 or, N 00 .~ A;; > Q 0... :$
~....Io.;...""
u
z
.......
~~8
~t:M .
~ ;1! t'\ ~ ~
O<-lNl'-o I
t...:C\NN
~~ "0' 1;"'-00
~'" O;~
~ 'J"> , c;.
~~ct"T~~
~--':,,0.'1
=:::;-O\~H
.~ 'r) 90!
,;z e "Q\ C
- .&l1U ....
..JgEg~=
!; ~ ~)..c i'S =
........Q"c.....!-
~
~
1
.6
9
,Y
~
]
~
o
~
j
1
~
~
~
.....
~
~
~
:::
.S
""-i
~
~
u "
~ j
f~J.
rI'J....ij
~ l-
~ ~
~ ~
o Q
"