Item C17
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
01/18/06
Division:
Engineering
Bulk Item: Yes X
No
Department: Engineering
Staff Contact: David S. Koppel, P.E.
County Engineer
AGENDA ITEM WORDING: Approval to rescind agreement as approved on March 17,2004 and enter
into a rcvised Addendum 1 to Memorandum of Agreement associated with a Joint Participation Agreement with
the Florida Department of Transportation for an additional $] 80,000.00 for the project described as CR5-
A/Flagler A venue in Key West.
ITEM BACKGROUND: Flagler Avenue is one of six County roads within the City (Palm Avenue, 1 st and
parts of Flagler, Bertha, Duval, Eaton, and Whitehead). The County has jurisdictional and maintenance
responsibility on these roads because of their functional classification as major collectors. The State maintains
principle arterials (US 1 and South Roosevelt Boulevard) while the City maintains minor collectors and local
roads. The County and FOOT entered into a Joint Participation Agreement, approved by the BOCC March 19,
2003, for the above described work. The project was let with all bids coming in above the FDOT budgeted
amount. The project has been re-evaluated and still is $180,000 over the original budget. The County and the
City of Key West are entering into an InterIocal Agreement whereby the City of Key West will provide the
additional $180,000.00 to complete the project.
PREVIOUS REVELANT BOCC ACTION: The BOCC approved the original Amendment 1 to
memorandum of Agreement between Monroe County and the Florida Department of Transportation at
the March 17, 2004 meeting.
CONTRACT/AGREEMENT CHANGES: After Amendment 1 was approved and executed by
Monroe County, the Amendment was sent to the Florida Department of Transportation for execution,
and, it appears, subsequently lost. Due to the amount of time that has transpired, the new Amendment
contains language stating Monroe County and Florida Department of Transportation had verbally
approved Amendment 1 at the March 17,2004 BOCC meeting, and needs to be fully executed by both
parties to be finalized.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
$180,000.00
BUDGETED: Yes
No X
COST TO COUNTY: $ None
SOURCE OF FUNDS:
City of Key West
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH_ Year
APPROVED BY: County OMB/Purchasing _ Risk Management
DIVISION DIRECTOR APPROV AL:'~ "Y'.~ ~~~
David S. Koppel, Co 1 y Engineer
DOCUMENT A TION: Included X Not Required
DISPOSITION:
AGENDA ITEM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT MODIFICATION SUMMARY
Contract with:
State of Florida Department
of Transportation
Contract No.
Locally Funded Project
#251457-2
Upon execution
Within 365 days of final
Contractor payment
Contract Purpose/Description: Approval to enter into an Addendum I to Memorandum of
Agreement approved by the BOCC at the April 16, 2003 meeting a for an additional
$180,000.00 to construct the project described as CR5-A/Flagler Avenue in Key West.
Contract Manager: David S. Koppel, PE 4426 Engineering / #1
(Name) (Ext.) (Department/Stop #)
Effective Date:
Expiration Date:
For BOCC meeting on
01/18/06
Agenda Deadline: 01/03/06
CONTRACT COSTS/REVENUE
Total Dollar Value of Contract: $ 180,000.00 Current Year Portion:
Budgeted? Yes j No Account Codes: Funding to be reimbursed by the City of Key West
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
O~.B./Purchasing
Changes
Needed .~.'. .... Reviewer_
YesD No~'~,G'L- ~~~~
YesDNo~
YesD NoD
Date Out
Division Director
Date In
[ /4---<><;
DS
County Attorney
Comments:
AMENDMENT 1
to
MOA - Dated April 16, 2003
(Locally Funded Joint Participation Agreement - Dated March 19,2003
Financial Project Number: 251457-2
County: Monroe
Whereas, Monroe County and the Florida Department of Transportation verbally
approved Amendment 1 to MOA- dated April 16, 2003, at the March 17,2004 Board of
County Commissioners meeting, and the Amendment needs to be fully executed by both
parties to be finalized.
This Amendment supplements Item 1 in the subject Memorandum of Agreement as
follows:
Additional $180,000.00 due to be paid by the Participant into the
interest bearing escrow account previously established by the FDOT
for this Local Fund Agreement for the purposes of the subject
project on the day of , 2003. Three equal
deposits of $60,000.00 will be made by Participant. The first is due
July 1, 2004, the second on July 1, 2005, and the subsequent
deposit is due July 1, 2006, for a total of three deposits for a grand
total of $180,000.00
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
COMPTROLLER
STATE OF FLORIDA
DEPARTMENT OF FINANCIAL
SERVICES
DIVISION OF TREASURY
PARTICIPANT SIGNATURE
PARTICIPANT NAME & TITLE
PARTICIPANT ADDRESS
FEDERAL EMPLOYER I.D. NUMBER