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Item C04 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 1/18/06 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS STAFF CONTACT PERSON: Peter Horton AGENDA ITEM WORDING: Approval of lease agreement with the U.S. Government for the Upper Air Inflation Buildin~ site for the National Weather Service at the Key West International Airport. ITEM BACKGROUND: Lease term is from October 1, 12005, through September 30,2006, with renewal optIons not to exceed 20 years. This is a no cost to the Government agreement. PREVIOUS RELEVANT BOCC ACTION: Approval of previous agreement dated October 1,1982. CONTRACTIAGREEMENT CHANGES: New Agreement STAFF RECOMMENDATION: Approval TOTAL COST: n/a BUDGETED: n/a COST TO AIRPORT: nla COST TO PFC: n/a COST TO COUNTY: n/a SOURCE OF FUNDS: n/a REVENUE PRODUCING: No AMOUNT PER MONTH /YEAR: APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X AIRPORT DIRECTOR APPROVAL ~on DOCUMENTATION: Included X Not Required AGENDA ITEM # DISPOSITION: Ibev APB MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: US Government - NOAA Effective Date: 1011105 Expiration Date: + 20 years Contract Purpose/Description: Lease for Upper Air Inflation Building Site I Contract Manager: Bevette Moore (name) # 5195 (Ext. ) Airports - Stop # 5 (Department! Stop) for BOCC meeting on: 1/18/06 Agenda Deadline: 1/3106 CONTRACT COSTS Current Year Portion: n/a Account Codes: n/a Total Dollar Value of Contract: -0- Budgeted? n/a Grant: n/a County Match: n/a Estimated Ongoing Costs: n/a (not included in dollar value above) ADDITIONAL COSTS For: . (eg. maintenance, utilities, janitorial, salaries, etc.) Airports Director Risk Management O. J!s./purChasing County Attorney Comments: CONTRACT REVIEW Date In Changes Needed Yes No !tj--f+ . ,"', Peter Hort6n \1 )'::':'.~~~_ 'J_;~)'~>' '. for Risk Mana Date Out 13./2'6/ 0 ~ . .' ~i, /'~~;LI "."'C:::' ~ ~ ~ 'Lr~_-=-P /2-~~ J ~ /0.$ ---t -- ) Reviewer 11. / tt/S25- ( ) (~ ( ) (,) ( ) (/ ;t;'~/ ..:'~:~''),/ (-~.~~~~: .J ~I ;1] 1 oS / ) ( ~..~(;wl::q". t"-:' V "'f'\, .~ \. c=f:: l "0 ---..;y- +" "'otrll":IoC'l'" U.S. GOVERNMENT LEASE FOR REAL PROPERTY /.oi~""""""'''''' (~~) ..~ .':[~, '" r,d" DATE OF LEASE: I LEASE NO: 066LBF0602 THIS LEASE, under the authority of 40 U.S.C. 490 (h)(1), made and entered into this date by and between MONROE COUNTY BOARD OF COUNTY COMMISSIONERS whose address is: 3491 S. Roosevelt Boulevard, Key West, FL 33040 hereinafter called the Lessor, and the UNITED STATES OF AMERICA, hereinafter called the Government: WITNESSETH: The parties hereto for consideratIOns hereinafter mentioned, covenant and agree as follows; 1. The Lessor hereby leases to the Government the following described premises: Approximately 1.38 acres of ground space located at the Key West International Airport in Key West, Florida, .to be used for: an Upper Air Inflation Building site and related NWS operations. 2. TO HAVE AND TO HOLD the said premises with their appurtenances for the term beginning on October 1 ,2005 through September 30. 2006. subject to termination and renewal rights as may be hereinafter set forth. 3. This lease shall be at no-cost to the Government. 4. The Government may terminate this lease at any time by giving at least 30 days notice in writing to the Lessor. 5. This lease may be renewed at the option of the Government from year to year upon the terms and conditions herein specified. The Government's option shall be deemed exercised and the lease renewed each year for 1 year, unless the Government gives the Lessor written notice 30 days prior to the expiration of this lease or any renewal thereof, that it will not exercise its option. Provided, however. that no renewal shall extend this lease for a period more than 20 years from the effective date of this lease. All other terms and conditions of this lease shall remain the same during any renewal term. 6. The Lessor shall furnish electricity for NWS operations at no cost to the Government. 7. General Clauses, dated 10/18/2005 SFO No. M06-QOi, dated 10/12/2005, Part III 8. The following are attached and made a part hereof: IN WITNESS WHEREOF, the parties hereto have hereunto subscribed their names as of the date first above written. 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IY o o z if) w U) ::::J <( --J o C\I , C\I I.() C\I N lO to Q) u c Q) ..... ID '+- Q) '- >, n "0 Q) ....... ro ..... o D- '- o l...l C Q) ..... co (/) Q) (J) ::J co U Ol c 3 o o - Q) ..c I- r- -.. 0) 0> 0> ..-- 0- W if) s c:( --J W ...J IlJ <( o ....J 0... 0... <( I f- 5 W o Z <( ....J Q.. ~ o u --- 0> 0) 0') ..-- 0... W (f) - o z => o co (f} a:::: o U) if) w U o => (f} - 0) 0') 0) ..-- 0... W (f) '-" (f) Z o l- cE l..LJ I- -l <( co I o l"- N N ll) ll) 0:: <( (j) (9 ..-- ..-- I o r- C\I N I.() ll) n:::: <( (f) (9 N .,- I o I"- ~ N 1.() t() 0:: <( (f) (9 SOLICITATION FOR OFFERS (SFO) NO. M06-001 Ground Space October 12, 2005 P ART III DESCRIPTION OF GOVERNMENT SPACE REQUIREMENTS 1. LOCATION The site must be geographically situated to meet NWS' technical requirements. In this case, the location must be at the Key West International Airport in Key West, FL. 2. HOLDOVER If. after expiration of the lease, the Government shall retain possession of the premises. the lease shall continue in force and effect on a month-to-month basis. Rental shall be paid monthly in arrears on a prorated basis at the rate paid during the previous lease term. 3. ACCESS The site covered by this lease shall be readily and conveniently accessible at all times to authorized personnel for purposes of equipment maintenance. repair, removal or replacement. It is agreed however, that only authorized engineers or employees of the Government, FCC inspectors, or persons under their 0 Lessor's direct supervision will be permitted to enter said property. The Government requires access to the telephone and electrical room in the Adam Arnold Annex. The Government requires access to restrooms located downstairs (air-side) on the West end of the Terminal Building (commonly referred to as the 'pilots' restroom), and on the second floor of the Terminal Building, near the telephone/electrical room. 4_ GOVERNMENT ACTIVITY DOC/NOAA shall be responsible for the conduct of the project and will exercise all reasonable precaution to avoid injury to the land and other property on this site. DOC/NOAA agrees to promptly consider and adjudicate any and all claims which may arise out of use of the premises by Government or duly authorizec representatives or contractors of Government and to pay for any damage or injury as may be required by Federal law. Such adjudication will be pursued under the Federal Torts Claim Act, 28 U.S.C. 2671 et seq. or such other legal authority as may be pertinent. Government also agrees to consider and adjudicate any claims for damage or injury sustained by Government personnel in the periormance of their official duties while on the premises. Such adjudication will be made pursuant to the Federal Compensation Act, 5 U.S.C 8181 et seq., or other such legal authority as may be pertinent. 5. RELOCATION OF GOVERNMENT'S FACILITIES BY LESSOR If at any time during the period of this lease or any renewal thereof, the Lessor desires to change the location of sites furnished the Government pursuant to this agreement. or the Lessor changes or modifies its facilities, or permits others to change or modify such facilities so as to adversely affect or render useless the Government's equipment, facilities and/or their related power, control or signal lines. any expenses for repair, or for removal of facilities and installation of equivalent facilities at any other site agreeable to the Government, shall be at the expense of the Lessor. 6. SECURITY A. 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