Item C05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: FEBRUARY 15.2006
Division:
TDC
Bulk Item: Y es ~ No
Department:
Staff Contact Person: Maxine Pacini
AGENDA ITEM WORDING:
Approval of a Resolution to provide advance registration for Trade Show expenses to be paid from
Tourist Development Council Funds in Fiscal Year 2006.
ITEM BACKGROUND:
TDC approved sanle at their meeting of January] 7,2006
PREVIOUS RELEVANT ROCC ACTION:
CONTRACT/AGREEMENT CHANGES:
ST AFF RECOMMENDATIONS:
Approval
TOTAL COST: $] 14,850
BUDGETED: Yes -L No
COST TO COUNTY: $114,850
SOURCE OF FUNDS:
TDC
REVENUE PRODUCING: Y es ~ No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty -X- OMB/Purchasing ~
Risk Management ~
DIVISION DIRECTOR APPROVAL,:
(Lynda Stuart)
DOCUM.ENT A TION:
Included X
Not Required~
DISPOSITION:
AGENDA ITEM #
Revised 2/05
RESOLUTION
A RESOLUTION TO PROVIDE ADDITIONAL ADVANCE REGISTRATION, BOOTH-
RELATED EXPENses AND TRAVEL-RELATED EXPENSES FOR TRADE SHOWS FOR
THE FISCAL YEAR 2007 BE PAID FROM TOURIST DEVELOPMENT COUNCIL
FUNDS IN FISCAL YEAR 2006.
WHEREAS, the Tourist Development Council participates in various trade shows to
promote tourism: and
WHEREAS, it is sometimes necessary to secure registration, booth~related expenses
and advance travel expenses at these tourist related trade shows up to one year in
advance, in order to secure a desirable space or discounted pricing, since some shows
become filled quickly, or meet an early registration deadline; and
WHEREAS, it is necessary to pay the registration fees, booth~related expenses, and
travel expenses during the current fiscal year for trade shows, which occur in the next
fiscal year;
NOW, THEREFORE, BE IT RESOLVED by the Monroe County Board of County
Commissioners as follows:
Section 1. The following costs of additional advance registrations, booth-related
expenses and travel expenses for fiscal year 2007 are approved for payment in the fiscal
year 2006 out of Tourist Development Council Sales and Dive Umbrella promotional funds.
Meetings Quest. Minneapolis1 MN
October 2006
$ 2,150
Birmingham Dive Show, Birmingham, UK
October 2006
$10,000
DEMA, Orlando, FL
November 2006
$40,000
Florida Encounter, Naples, FL
November 2006
$ 4,000
World Travel Market, London UK
November 2006
$30,000
Adventures in Travel, New York, NY
January 2007
$ 4,800
The Los Angeles Travel Show w!
Adventures in Travel Expo, Los Angeles, CA
$ 4,800
Vacation Outlet Expo, Boston, MA
January 2007
$ 2,000
Florida Huddle, City TBD, FL
January, 2007
$ 2,300
Adventures in Travel, Washington, DC $ 4,800
February 2007
Our World Underwater Dive Show, Chicago, IL $ 5,000
February 2007
Beneath the Sea Dive Show, NJ $ 5.000
March 2007
Total Request: $ 114,850
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida at a regular meeting of said Board held on the day
of ,A.D. 2006
Mayor McCoy
Mayor Pro Tem Nelson
Commissioner Spehar
Commissioner Neugent
Commissioner Rice
BOARD OF COUNTY COMMISSIONERS
(SEAL) OF MONROE COUNTY, FLORIDA
ATTEST: DANNY L. KOLHAGE, Clerk
BY:
MAYOR/CHAIRMAN
CLERK
NTY