Item B32BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 15, 2006
Bulk Item: Yes E] No ❑
Division: Budget and Finance
Department: Grants
Staff Contact Person: David P. Owens
AGENDA ITEM WORDING: Approval of Program Generated Agreement with Florida
Department of Law Enforcement for the Sunrise House Transitional Housing for
Recovering Homeless Men 11 Program, provided by Florida Keys Outreach Coalition.
ITEM BACKGROUND: FDLE requires this agreement in addition to the grant contract
for programs that generate income. In this case, residents at Sunrise House contributed
to the program at varying rates based upon their ability .to..pay. This was inadvertently
left out of the agenda package for the grant contract at the November 2001 megfing,
FDLE notified the County recently that their files did not contain this agreement, and
certain reports needed correction. All affected reports have been corrected and sent to
FD1 F
PREVIOUS RELEVANT BOCC ACTION: Approval of contract with FDLE and approval
of contract with Florida Keys Outreach Coalition Nov. 2001.
CONTRACT/AGREEMENT CHANGES: n/a
STAFF RECOMMENDATION: approval
TOTAL COST: 0.00
COST TO COUNTY: 0.00
REVENUE PRODUCING: Yes ❑ No N
SOURCE OF FUNDS: n/a
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY If OMB/PURCHASINGE] RLWMANAGEMENT ❑
DIVISION DIRECTOR APPROVAL:
SalvaW6 R. Zaeufal-
DISPOSITION: AGENDA ITEM #:
K4ONROECOUNTY BOARD 0FCOUNTY COMMISSIONERS
Contract with: Florida Dept. ofLaw
Enforcement
CONTRACT SUMMARY
Effective Date: 10/01/03
Expiration Date: upon closeout byFDLE
Contract Purpose/Description: Funds provided through FOLE Agreement for implementation of the
Sunrise House Transitional Housing for Recovering Homeless Men 11 as part of Monroe County's FY02
Edward Byrne Memorial Law Enforcement Grant Program
Contract Manager: DovidP. Owens 4482 OMB/Grants Mgt.
(Name) (Ext.) (Department)
for OCC meeting on 05/1508 Agenda Deadline: 01/31/06
CONTRACT COSTS
Total Dollar Value of Contract: $31.311.00 Cuno/d Year Portion: $0.00
Budgeted? Yes X No Account Codes: 125-00017-530400-SS0208-XXXXXX
Grant: $23.48300
County Match: $7.82800
ADDITIONAL COSTS
CONTRACT REVIEW
Changes Date Out
Needed R
Date In Rev ewer
agoDivision Director YesEl No��
Risk Management YesE] No nj'
'14 County Attorney YesO NoEl"
OMB Form Revised 9/11/95 MCP #2
Project Generated Income
Agreement Between
Florida Department of Law Enforcement
and
Subgrant Name: Monroe County Board of County Commissioners
Florida Keys Outreach Coalition Sunrise House II Program.
Subgrant Project Number: 02-CJ-2H-11-54-01-12
By signature of the authorized contract (subgrantee) official below, the subgrantee agrees to the following
terms:
1. All Project Generated Income (PGI) expenditures must be for the 28 program purposes outlined in
the Anti -Drug Abuse Act of 1988 (Public Law 100-690, as amended).
2. All PGI will be expended according to the PGI Quarterly Report attached, pursuant to all of the
provisions contained in Acceptance and Agreement Section of the referenced subgrant project.
3. Any additional PGI earned during the subgrant period from the referenced subgrant project, which
is not included in the attached PGI Quarterly Report shall also be expended in accordance with this
Agreement. However, said additional PGI may be separately allocated to the various budget
categories by submission and approval of the PGI Quarterly Report reflecting said additional PGI.
4. Any deviation in expenditures from the PGI Quarterly Report attached, or as amended, must be
approved in writing by the Florida Department of Law Enforcement (FDLE) prior to expenditures of
funds.
5. Upon approval by FDLE to expend PGI, the subgrantee assures FDLE that every effort will be
made to expend PGI funds in a reasonable period of time, but in any event, within two years of the
last addition of PGI under this Agreement, unless otherwise approved in writing by FDLE.
6. This Agreement will automatically terminate upon approval by FDLE of all PGI expenditures
resulting from assets, seizures, and forfeitures during the project period.
Florida Department of Law Enforcement:
011
Clayton H. Wilder
Community Program Administrator
L1�
Rule 11 D-9.006
Subgrantee or Implementing Agency:
BY:
Name/Title
Charles "Sonny" McCoy, Mayor
Date
02/15/06
Subgrantee FEID # 59-6000749
OCJG-003 (rev. 10/29/02)
FaRm- NOW-0
BOARD OF COUNTY COMMISSIONERS
Mayor Charles McCoy' District z
Mayor Pro Tem Murray Nelson, District 5
Dixie M.3pehar, District
Geongemeugent, District
David P. Rice, District 4
Mr. [|JytDD Wilder
Florida Department OfLaw Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FL ]2]08
David P.Owens
Grants Administrator
z1OOSimonton Street, enomz'2zn
Key West, FLz3040
305-292'4482
305-292-4515(FAx)
Enclosed please find reports related to progranm-generated income for the Florida
Keys Outreach Coalition's Sunrise House Transitional Housing for Recovering
Homeless Men II program in fiscal year2UO2.
The program -generated agreement must be signed by the Mayor, and will be
approved by the County C8nnrnis5|on at its February 15"' meeting and Signed shortly
thereafter. I will forward it to you as soon as possible after signature.
We would like to request permission to spend these funds 0n drug -testing kits as
described in the reports.
Please direct any questions to me at the phone number nremail Sh0vvn above.
Thank you for your consideration and assistance.
Very Truly Yours,
David P.Owens
E
>1 0 0
Q) a) co -D cn LL
0 a)
0iv (D
a) '0
0 _0 o C aC:) o cu
0-
0 cu �< a '0C,
Co .= I
Qa) M w m
0 :3
LO
0-
a) IT 0 C)
Qj �o
CD -
a) 0)
CD CY) =3
(1) E p M 0
M C,\j 0
a) LL
aj
LLJ X CL
-0 CIO 4)
0 CL
0) x
0) CL
CD x a) (1)
w 0
u
_0 L)
j
C: or > CY) >
a) 0 '0 0
Lli
0
m CL
a) _0 CL CL
-.0 E <
z V) 3
45 0) m a) M c
L) Q)
0 E
a W" 0-
Q)
L a) CL U) :3
0 x
M CL 0 W CD
m cu
a) 0 0
LO a)
ca s CT) Q)
cc L)
CY)
0 2
iL
m o- 13
0 co (U CD
CL
E
a)
0
cn
Q) >
'0 0
M a V)
0-0 CIO
3 cu :3
F- a
Z
CIO 'o E
a) cu 'Fu
0- < — E
w Z 0
0 LL
CD 0 V)
0 N 0 >
0 cu
C:
.2 o
0 :3 V)
0
-0 Q) z
a)
<
—0 a) =3 tm —
LIJ c cm -0 — "D 0
co
c :3 0
0) a) aco > -0
L�j M C: 0 0
i— V3
'o d) Q) 0 cu 0 75 0
_0
a) O Z m
E M :3 CL LO
m t! C 0 0 0 0 C c
W co '0
0 cu
(D 0 -5 M a)
cn c cu co a)
V) co 2
:E V)
-6 1-- t 0- a)
0 N c ~
>
0
U- co
CD to
w
c a) C
CL _0 y Q E E E E
C: o Co C�,
Q) cu 0 o o -J (Z�)
Q cz C)
L:: C) C) .10
0
LL
V) 0
0 < V) LL- a)
ID E -0
0- >
7r3 a) G)
w 0 QY
2>1
>1 0
co
C: Q)
m CL 0)
-Fz
.2
(D
>,� -0
W
CD
C)
0-
C�
CD
0
CL
Lf
CD
I
I CD
0 Q)
(D
ry
0
CD
U)
E
m 0
0
(.L
ti
0
O
CD
x
Lli p
O
O
C)
a.
_0
O
CL
c 0
a) 0)
0) C
xL
d
x
w
0
00
—
0
CY)
a
wou
>
FD
—
Cr > 0)
C)
>
(1) '0
2 :3
0
(1)
-0
9
_0
<
C)
C)
CD
CD
n
CL
m
E
L9
.2
a)
-0
C;
6
—
0
0)
(0
0
D
z
cn
0
>,
m
-F,
r_
0
-E
U)
c
0
E
a)
0-
CNI
0
CD
co
Q)
C/)
0)
CD-
x
0
U)
cn
Q)
-
a_
n
a)
m
CD
0)
06
W
_
:t-
cn
cr
C)
C\j
o
0
CD
0)
_0
C/)
o
Q)
C.
E
'0
0
0)
-Fu
CD
LO
(D
>
0
C:
a)
D
CN
75
0
O
CL
0)
0
0
0
E
0
LL
w
0
>
0)
i.7C)
C:)
Lq
>1
co
a- o
E
L-
L-
m
>
_0
a)
r—
—
0
z
0O
0
C:
-
m
Q)
a)
Q)
ry
w
CD
'a
Q)
0
Q)
2)
0
0)
Q)
L-
0
Q)
0
n
0
0 cn
0
0
CL
0
L
0
a)
Q)
to
a- Q)
co
C
E
ca
M 0
c
r
z
0
_0
(D
E
Q)
C)-
>1
C:: E
:3
:3 U)
0
U)
0 0
0
E
-E .2
o
U)
c,
2 Z
— —U)
CD
CL tf
Q)
LO
"1!
Cf)
a) 0
U)
Ny
z
0
co
CD
(D
CP
T
:3
0-1
>1 0
O
70
0
CD
0-00
CD C:
0
0
C: (D
0-0)
co _0
w
C)
CD
n
C)
C)
O
CO
c)
C)
t:
0
0
0-
Cf) 0)
E
0
o
7,
LL
.0
(1) (D
0
0--
x M
C)
CD
w
0
q
CD.
C)
0
Q)
0)0-
CD
O
C\j
0
x
W aQ)
0
00
6
co
aoU
—
_0
C:
CY)
C7 > 0)
Q)
W
C)
a) C)
Of -
0
L.
_0
2
CL
0-
<
C)
C)
C)
C)
cu
Lq
.
a)
0
U)
U)
>,ca
CL
c
+
0
F—
E
CIA
0-
0
a)
0.
0
U)
C)
7�6
m
W
U)
(n
cr
a)
c li
C:.
cn
(D
:3
CL
C:)
0
LO
C14
C)
co
o
co
(n
E
0)
'0
C)
LO
a)
>
Q)
O
O O
Cl)
co
0
cu
2:
04
E
a)
(n
V)
E
0
a)
0
O
0
E
U-
0
a)
FD 0
(D
LO
a- o
co
>
.0-0
0 0cli
z
0 0
E
w
a)
L:
0
-2
0
a)
0"
cn 0
a)
Q)
n
0
Q
Z
o
o
CD
m
a)
0
0
0
CD
0
0
F-
-0
:t-_
U)
n Q)
m
LD
E
m
M 0
0
E
cli
z
_0
(D
u)
C: :1 E
:3
.2
0 0
UU
0
=
E
m 0
0
(D
co
C, -2 - Q)
0
CO
C:
0 2 CL
'--I-
Q)
0
LO
a)
co
Q) 0
o Q)
w
ct,
0
z
E 1 —0
8 (D
L�
(1) >1 0
CIA
O
CD
co
0
0)
CD
cu 0-
co Lli _0 x
:3
C)
0
0-
CD
C)
0
Q)
0
0
CD
C14
cn
ID
E
:3 0
o
U-
CD
iz::
iZ-
CD
0--
CD
0
m
X M
ui 0
O
O
CL
C:
0
a)
0) CD- 0)
.2
x
a)
a)
76
C\j
0
x 2
LIJ
70
(3)
0
co
C)
Z3
—
ou
(1) —
- —
>
T)
—
"FZ
CNI
_0
C:
Q
0')
Z3
(5 0
07 > 0)
0
>
W
(D
(1) 0-0
cr-L-
0
C?
_0
0- CO
CD-
<
C)
C)
CD
(D
CL
Lq
.0
0
U)
0
co
0
>,
m
a)
C14
0
(n
0
0'p
n
0
0)
U)
CZ
x
UJ
aya)
V)
CN
—
0
t
0�
co
U)
m
0
j3
cli
(D
0)
_0
D
C/)
o
7�
L)
0
co
(D
0-
m
C:
CL
E
0
a)
0)
_0
LO
CD
cz
D
-0
cli
0
-0
m
a)
O
E
-
0
0
-F
0
>
0)
C)
C:
ca
o
;�
LO
C6
>1
E
-, I
L-
L-
m
N
>
is
(1)
C\1
0
z
0
U
C:
(D
Q)
a)
m
ui
CD
-0
0)
"a
O
0
(D
0
:3
0)
U)
0
U) 0
O
0
0
ILfSS
L2 -t
(D
0
.0
0
CD 0_
6
0
(D
(1)
-0 CD
—
CL a)
ry
(0
oci
E
cz
0 C)
c
cB
z
U)
Q.
C: E
C:
0
>1
0 0
0
.
E 0
a)
CD
C)
o ,2n
'— —U)
CD
Q)
o
C:
D
D- -t-'
CD
CC)
"t
Q)
U)
Q)
75 E 0
C\l
(n
op
L
0
z
aim
07
?1
(1) >1 0
0 Q)
ltu-
0
CD
ce)
—
Q) 0 (-)
0 -c
(D
q
0
q
_0
0
0)
C)
C: a) �
M 0-0)
C)
0
�Z- x
ED w
o
a
in
0-
Q)
0
0—
O
C\j
cn
a) -0 L,
CD
0
E
:3 0
Llr�
U?
0
CD
t�
Cl)
CY)
LL
r-
0
Q
LU
CL
0
CL
CL
x
a)
N
p
C: x
= LLJ o
CD
LO
0
LO
_0
(3)
0
00
_0
Cl)
0 U
C6
(D
(.)
N
I
c
LU
—
0)
C:)
cr >
(1) 0-0
"C\j
i
(.0
(d
>
0
Q)
(D
_0
ry - :3
CD-
-0
4
0
Q.
<
ccs
E
:3
tD
Q)
0
(1)
U)
0U)
z
C�
Q
(n
c:
a)
:3
0
0
E
U)
2
a)
0
0)
co
U)
0-
x
- FjJ
U)
(D
cr
0
1
n
.2
06
W
U)
(D
C\j
C)
m
U
U)
c
C-)
co
C)
C)
C\j
m
CD
co
m
m
Cn
_0
:3
C/)
0
Q)
0-
ca
0
cn
C.
Q)
E
0
\S"
CY)
'0
C)
LO
>
0
f" ,�
Cl)
C\j
:D
cn
cn
LL
0
U0
0
(1)
0
3:
a)
>
0)
m
FD
C13
ir) 0
LO
C6
E
_0
L-
tSS
>
Q)
0
m
z
0
0
C:
-
(o
a)
ry
cu
LU
a)
c
L:
'0
0
0)
0
:3
co
U)
C:
CD
.(D
Cf) 0
a)
D
a-
0
:E
Q)
0
0 U)
0
0
FJ a
0
a)
E
CD
:t-_
U)
n a)
cr-
0
0 U)
m
CD
z
_0
m
Q)
E
(D
U)
Q
E
C/)
0 0
0
E
m �o
O
(D
CM Q)
2 0-
(D
C)
0
0-,- t:f
6
2!
Cn
0
E
U)
0O a)
6i
0
z
0
LL a)
— E
0
co
I
E7"
co
(1)
Q)
o
CO)
CY)
CD
0
x
co
0
0
0-
tf
—
m
Z3
cj
cl�
C14
0
>
?--P
O
co
07
(Tj
0
2L
c
C:)
E
co
Lo
0
0
>
4—
CH
_0
(3
) a:3
co
0-
co
0) (3)
(a)
U
0
Q)
(Ti
z
1 0
co
0
4—
co Z
Q) Q)
U)
E
cu o
.12
LO
it
Q)
CO
Z
0-
a)
Q)
2
Q)
crj
C/)
(D
E
Q)
p
w
3:
cz
C-0
0 CD
0
LL a)
— E
0
0-
Q)
C) �
6 0 - 9
+ OCJ
0 0 9
+ OG - LC-9
+ 7, o - L o L
+ 0 0 - G L 9
A
+ o9 - \ / 8
-;)-
+ o g
G 6 7,6
Ems
00-0
K8ONROI`-DUNTYBOARD OFCOUNTY COK4M/SO'')NERS
1.
CONTRACT SUMMARY
Contract with: Florida Keys Outreach Coalition Effective Date: 10/01/01
Expiration Date: 9/30/03
Contract Purpose/Description: Funds provided through FIDLE Agreement for implementation of the
Sunrise House Transitional Housing for Recovering Homeless Men II as part of Monroe County's FY02
Edward Byrne Memorial Law Enforcement Grant Program
Contract Manager: David P.Owens 4482 DMB/GnentoMQL
(Name) (Ext.) (Deportment)
for BOCCmeebnDon11/20/O1 AqandoDeod|ine: 11/01/01
CONTRACT COSTS
Total Dollar Value of Contract: $31,311.00 Current Year Portion: $31,311.00
Budgeted? Yes X No Account Codes: 125-06017-530490-GG0208-XXXXXX
Grant: $23,483.00
County Match: $7,828.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support -filing reports, oversight
(Not included in dollar value above) (e.g. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed
Division Director YeuFlNoEn
Risk Management ({) 4[)\ YesElNo«l'' iA
O.M.B./Purchasing osing � yes[] Nocr /0
_- //
County Attorney /J7 /07/°/ yesFlNo6 ��
Comments:
uxxuf-onnKmvseU3/l1/SbyNCP#2
EDWAR.D BYRNE MEMOR' L STATE AND LOCAL LAW ENFORC _MENT ASSISTANCE
FORMULA GRANT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this �day o�
2001, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 5100 College Road, PSB Wing II, Stock Island, Key West, FL 33040, hereinafter
referred to as "COUNTY," and Florida Keys Outreach Coalition, whose address is 1615-A
Truesdell Court, Key West, Florida 33040, hereinafter referred to as "COALITION."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds to
y _ the COUNTY to implement a program that provides Transitional Housing for Recovering
Homeless Men; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the COALITION is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial State
and Local Law Enforcement Assistance Formula Grant Funds to the COALITION in accordance
with the COUNTY'S application for the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the COALITION agree as follows:
1. TERM - The term of this Agreement is from October 1, 2001, through September 30,
2002, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The COALITION will provide services as outlined in the COUNTY'S
Anti -Drug Abuse Sub -grant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by the COALITION in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $31,311.00.
The total sum represents federal grant/state sub -grant support in the amount of $23,483.00 and
local matching funds in the amount of $7,828.00, which amount shall be provided by the county
through the grant matching funds account. All funds shall be distributed and expended in
accordance with the Project Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Subgrant Award Certificate and Application" therefor and all laws, rules and
regulations relating thereto are incorporated by reference, (Attachment A).
5. IMPLEMENTING AGENCY BOND - The COALITION is an implementing agency
under the COUNTY'S Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program, and shall be bound by all the provisions of the documents
incorporated by reference in Section 4 of this Agreement. Additionally, the COALITION shall be
bound by all laws, rules, and regulations relating to the COUNTY'S performance under the
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program.
9 •. u � 1
EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT FUNDS AGREEMENT
THIS AGREEMENT is made and entered into this day of
2001, by and between MONROE COUNTY, a political subdivision of the State of Florida, whose
address is 5100 College Road, PSB Wing ll, Stock Island, Key West, FL 33040, hereinafter
referred to as "COUNTY," and Florida Keys Outreach Coalition, whose address is 1615-A
Truesdell Court, Key West, Florida 33040, hereinafter referred to as "COALITION."
WITNESSETH
WHEREAS, the Florida Department of Law Enforcement has awarded a sub -grant of
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds to
the COUNTY to implement a program that provides Transitional Housing for Recovering
Homeless Men; and
WHEREAS, the County is in need of an implementing agency to provide said services
under this Program; and
WHEREAS, the COALITION is the sole provider of this program; and
WHEREAS, the COUNTY has agreed to disburse the Edward Byrne Memorial State
and Local Law Enforcement Assistance Formula Grant Funds to the COALITION in accordance
with the COUNTY'S application for the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Funds.
NOW THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the COUNTY and the COALITION agree as follows:
1. TERM - The term of this Agreement is from October 1, 2001, through September 30,
2002, the date of the signature by the parties notwithstanding, unless earlier terminated as
provided herein.
2. SERVICES - The COALITION will provide services as outlined in the COUNTY'S
Anti -Drug Abuse Sub -grant Award, attached and made a part hereof.
3. FUNDS - The total project budget to be expended by the COALITION in performance
of the services set forth in Section 2 of this agreement shall be the total sum of $31,311.00.
The total sum represents federal grant/state sub -grant support in the amount of $23,483.00 and
local matching funds in the amount of $7,828.00, which amount shall be provided by the county
through the grant matching funds account. All funds shall be distributed and expended in
accordance with the Project Budget Narrative submitted as outlined in the grant agreement.
4. INCORPORATION BY REFERENCE - The provisions of those certain documents
entitled "State of Florida Office of Criminal Justice Grants Florida Department of Law
Enforcement Subgrant Award Certificate and Application" therefor and all laws, rules and
regulations relating thereto are incorporated by reference, (Attachment A).
5. IMPLEMENTING AGENCY BOND - The COALITION is an implementing agency
under the COUNTY'S Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program, and shall be bound by all the provisions of the documents
incorporated by reference in Section 4 of this Agreement. Additionally, the COALITION shall be
bound by all laws, rules, and regulations relating to the COUNTY'S performance under the
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program.
(a) The COALITION shall render to the COUNTY, at the close of each calendar month,
an itemized invoice properly dated, describing the services rendered, the cost of the
services, and all other information required by the Program Director. The original
invoice shall be sent to:
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
(b) Payment shall be made after review and approval by the COUNTY within thirty (30)
days of receipt of the correct and proper invoice submitted by the COALITION.
7. TERMINATION - This Agreement may be terminated by either party at any time, with
or without cause, upon not less than thirty (30) days written notice delivered to the other party.
The COUNTY shall not be obligated to pay for any services provided by the COALITION after
the COALITION has received notice of termination. In the event there are any unused Edward
Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Funds, the
COALITION shall promptly refund those funds to the COUNTY or otherwise use such funds as
the COUNTY directs.
8. ACCESS TO FINANCIAL RECORDS - The COALITION shall maintain appropriate
financial records which shall be open to the public at reasonable times and under reasonable
conditions for inspection and examination and which comply with the Agreement incorporated in
Section 4 of this Agreement.
9. AUDIT - The COALITION shall submit to the COUNTY an audit report covering the
term of this Agreement, within one -hundred twenty (120) days following the Agreement's lapse
or early termination and shall also comply with all provisions of the Agreement incorporated in
Section 4 of this Agreement.
10. NOTICES - Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt requested, and
sent to:
FOR COUNTY:
Monroe County Grants Administrator
1100 Simonton Street
Key West, FL 33040
FOR PROVIDER:
Stephen Braddock, Director
Florida Keys Outreach Coalition
1615-A Truesdell Court
Key West, FL 33040
Either of the parties may change, by written notice as provided above, the addresses or
persons for receipt of notices.
11. UNAVAILABILITY OF FUNDS - If the COUNTY shall learn that funding from the
Florida Department of Law Enforcement cannot be obtained or cannot be continued at a level
sufficient to allow for the services specified herein, this Agreement may then be terminated
immediately, at the option of the COUNTY, by written notice of termination delivered in person
or by mail to the COALITION at its address specified above. The COUNTY shall not be
obligated to pay for any services provided by the COALITION after the COALITION has
received notice of termination.
12. COMPLIANCE WITH LAWS AND REGULATIONS - In providing all services
pursuant to this Agreement, the COALITION shall abide by all statutes, ordinances, rules, and
regulations pertaining to, or regulating the provision of, such services, including those now in
effect and hereafter adopted, and particularly Article 1, Section 3 of the Constitution of the State
of Florida andArt/de 1 of the united States Consdtution, which provide that no revenue of the
state or any political subdivision 3h3U be utilized, directly or indi[eCt|y, in aid of any church. sect
Orreligious denomination Orinaid Ofany sectarian institution. Any violation ofsaid statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the COALITION. If the
COALITION receives notice Of rn8teh8| breoCh, it will have thirty days in order to cure the
material breach Of the contract. If, after thirty /30\days, the breach has not been cured, the
contract will 3utO[nadC8|ly be terminated.
13.ASSIGNMENTS AND SUBCONTRACTING - Neither party tOthis Agreement shall
assign this Agreement orany interest under this Agreement, orsubcontract any Ofits
obligations under this Agreement, without the written consent of the other.
14.INDEPENDENT CONTRACTOR/EMPLOYEE 8TATUS—TheCOAL|TlONksan
independent contractor. NOstatement iOthis agreement shall b8construed 308Sk}find the
COALITION, its employees, contractors, S8[vBnta. volunteers, Or agents to be employees of the
COUNTY. Persons employed by the COALITION in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges granted to the
COUNTY'S officers and employees either by operation of law or by the COUNTY.
15. |N[}EK8N|Fl[AT|[)N -The COALITION agrees to hold honn|esa, indemnify, and
defendthe(�[)UNTY.�aoonnrniaaionere.Of�ooro.enop|oyees.ondagentoageinotan' and all
claims, |oosea, darnegee, orlawsuits for damages, arising from, allegedly arising fror . or
related to the provision of services hereunder by the COALITION.
1O.ENTIRE AGREEMENT ^
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating tothe subject matter hereof aewell aaany previous agreements presently in
effect between the parties relating tnthe subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
WITNESS WHEREOF, the parties to this Agreement have caused their names to be
Ntoby the proper officers thereof for the purposes herein expressed at Monroe
oa, on the day and year first written above.
BOARD (}FC�U
Florida Keys Outreach Coalition »^n=
of Florida and Article 1 of the United States Constitution, which provide that no revenue of the
state or any political subdivision shall be utilized, directly or indirectly, in aid of any church, sect
or religious denomination or in aid of any sectarian institution. Any violation of said statutes,
ordinances, rules, or regulations shall constitute a material breach of this Agreement
immediately upon delivery of written notice of termination to the COALITION. If the
COALITION receives notice of material breach, it will have thirty days in order to cure the
material breach of the contract. If, after thirty (30) days, the breach has not been cured, the
contract will automatically be terminated.
13. ASSIGNMENTS AND SUBCONTRACTING - Neither party to this Agreement shall
assign this Agreement or any interest under this Agreement, or subcontract any of its
obligations under this Agreement, without the written consent of the other.
14. INDEPENDENT CONTRACTOR/EMPLOYEE STATUS — The COALITION is an
independent contractor. No statement in this agreement shall be construed so as to find the
COALITION, its employees, contractors, servants, volunteers, or agents to be employees of the
COUNTY. Persons employed by the COALITION in the performance of services and functions
pursuant to this Agreement shall have no claim to pension, worker's compensation,
unemployment compensation, civil service or other employee rights or privileges granted to the
COUNTY'S officers and employees either by operation of law or by the COUNTY.
15. INDEMNIFICATION - The COALITION agrees to hold harmless, indemnify, and
defend the COUNTY, its commissioners, officers, employees, and agents against any and all
claims, losses, damages, or lawsuits for damages, arising from, allegedly arising from, or
related to the provision of services hereunder by the COALITION.
16. ENTIRE AGREEMENT
(a) It is understood and agreed that the entire Agreement of the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between the
parties relating to the subject matter hereof as well as any previous agreements presently in
effect between the parties relating to the subject matter hereof.
(b) Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when expressed in writing and duly signed by the parties.
IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be
affixed hereto by the proper officers thereof for the purposes herein expressed at Monroe
County, Florida, on the day and year first written above.
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: DANNY L. KOLHAGE, Clerk OF MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
Florida Keys Outreach Coalition
1=,P ROVEG AS TCE R
AIND(1133AL SUFF(C!
S , ANNE A. TTON
Title:
ETHICS CLAUSE
MONROE COUNTY, FLORIDA
warrants that he/it has not employed, retained
orotherwise had act OOhis/its behalf any former County officer Oremployee inviolation 0f
Section 2OfOrdinance No. 1O-1S9OOrany County officer Oremployee inviolation Of
Section 3OfOrdinance No. 10-1S9O. For breach O[violation Ofthis provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, p8[C8Dt8Q8' gift. or consideration paid to the former County officer Oremployee.
ME
STATE OF
COUNTY OF
�> PERSN/\LLYAPPEARED BEFORE ME, the undersigned authority,
who, after first being sworn bvme, affixed his/her
signature (name of individual signing) in the space provided above on this day of
We
M«COrnDliSsk]DeXpi[8S:
»PPROVEDA,�T{}FO
Bv
Y.
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
�'0 warrants that he/it has not employed, retained
or otherwise had act on hislits behalf any former County officer or employee in violation of
Section 2 of Ordinance NO. 10-1890 or any County officer O[employee in violation of
88CUOn 3 Of Ordinance NO. 10-1880. For breach Or violation Of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its diSCrSUOn.
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer |
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned aUthOht(
9�. R 0—�� IZ— who, after first being sworn bvme, affixed his/her
signature (name of individual signing) in the space provided above on this day of
NOTARY PUBLIC �— —
My CornrniSSiOn expires:
APPROVED AS TO FOR
AND LE AL SUFFK:IE
BY
MOM
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit 8 bid On 8 contract with 8 public entity for the C003t[UCiiOD Or nSp@i[
O[8public building o[public work, may not submit bids ODleases Ofreal property tOpublic
eDUty, may not be 8vY8[d8d O[perform work 8S 8 CODtr3CtO[' supplier, SUbCOOtF8CtO[, or
CODSU|t3Dt under contract with any public entity, and may not transact bUSiOeSS with any
public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY
TVVD for period Of3O months from the date of being placed OO the convicted vendor list."
Florida Department of Office of Criminal Justice Grants Mailing Address:
Law Enforcement Office of Criminal Justice Grants
Florida Department of Law Enforcement
James T. "Tim" Moore 1819 Miccosukee Commons
Tallahassee, Florida 32308
Commissioner (850) 410-8700
October 3, 2001
The Honorable George R. Neugent
Mayor, Monroe County Board of
County Commissioners
25 Ships Way
Big Pine Key, Florida 33043
Re: 02-CJ-2H-11-54-01-128 / Sunrise House, Transitional Housing
for Recovering Homeless Men Il
Dear Mayor Neugent:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $23,483 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 20A -
Corrections Alternatives - Halfway House.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity m Respect a Quality
The Honorable George R. Neugent
Page Two
We look forward to working with you on this project. If we can be of further assistance,
0
please contact Beth Hamilton at (850)410-8700.
Sincerely,
Clayton hl.Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
02-CJ-2H-11-54-01-128 in the amount of $23,483,
for a project entitled: Sunrise House, Transitional Housing for
Recovering Homeless Men II
for the period of 10/01/2001 through 09/30/2002, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Typed Name of official)
(Typed Title of official)
Monroe County
(Name of Subgrantee)
(Date of Acceptance)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 3, 2001
Grant Period: From: 10/01/2001 To: 09/30/2002
Project Title: Sunrise House, Transitional Housing for
Recovering Homeless Men II
Grant Number• 02-CJ-2H-11-54-01-128
Federal Funds: $23,483.00
State Agency Match:
Local Agency Match: $7,828.00
Total Project Cost: $31,311.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti -Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
02-CJ-2H-11-54-01-128
SUBGRANT AWARD CERTIFICATE (CONTINUED):
Additionally, the following general conditions apply to the
award:
(1) "Pay -to -Stay" Programs
Funds from this award may not be used to operate a
"pay -to -stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay -to -stay"
programs. "Local jail," as referenced in this condition,
means an adult facility or detention center owned and/or
operated by city, county, or municipality. It does not
include juvenile detention centers. "Pay -to -Stay" programs
as referenced in this condition, means a program by which
extraordinary service, amenities and/or accommodations, not
otherwise available to the general inmate population, may
be provided, based upon an offender's apparent ability to
pay, such that disparate conditions of confinement are
created for the same or similar offenses within a jurisdiction.
(2) Mitigation of Health, Safety and Environmental Risks dealing
with Clandestine Methamphetamine Laboratories:
No funds from this award may be obligated to support
methamphetamine laboratory operations unless the subgrantee
implements this condition or provides for individual site
environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with
Federal, State, and local environmental, health, and safety
laws and regulations applicable to the investigation and
closure of clandestine methamphetamine laboratories and
the removal and the disposal of the chemicals, equipment,
and wastes used in or resulting from the operation of these
laboratories.
b. Specific Requirements: The subgrantee understands and
agrees that any program or initiative involving the
identification, seizure, or closure of clandestine
methamphetamine laboratories can result in adverse health,
safety, and environmental impacts to (1) the law enforcement
and other governmental personnel involved; (2) any residents,
occupants, users, and neighbors of the site of a seized
clandestine laboratory; (3) the seized laboratory site's
immediate and surrounding environment; and (4) the immediate
and surrounding environment of the site(s) where any remaining
chemicals, equipment, and wastes from a seized laboratory's
operations are placed or come to rest.
02-CJ-2H-11-54-01-128
Therefore, the subgrantee further agrees that in order to avoid
or mitigate the possible adverse health, safety and environmental
impacts from any clandestine methamphetamine operations funded
under this award, it will (1) include the nine, below listed
protective measures or components; (2) provide for their adequate
funding to include funding, as necessary, beyond that provided
by this award; and (3) implement these protective measures
throughout the life of the subgrant. In so doing, the subgrantee
understands that it may implement these protective measures
directly through the use of its own resources and staff or may
secure the qualified services of other agencies, contractor,
or other qualified third parties.
1. Provide medical screening of personnel assigned or to be
assigned by the subgrantee to the seizure or closure of
clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA)
required initial and refresher training for law enforcement
officials and other personnel assigned by the subgrantee
to either the seizure or the closure of clandestine
methamphetamine laboratories;
3. As determined by their specific duties, equip personnel
assigned to the project with OSHA required protective wear
and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive
contamination report on each closed laboratory;
5. Employ qualified disposal contractors to remove all
chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each
seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated
materials and wastes removed from the sites of seized
laboratories at properly licensed disposal facilities or,
when allowable, properly licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of
subparagraphs 5. and 6. immediately above in order to ensure
proper compliance;
02-CJ-2H-11-54-01-128
SUBGRANT AWARD CERTIFICATE (CONTINUED)
8. Have in place and implement an inter -agency agreement or other
form of commitment with a responsible State environmental agency
that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed
clandestine laboratory and (ii) coordination with the responsible
party, property owner, or others to ensure that any residual
contamination is remediated, if necessary, and in accordance
with existing State and Federal requirements; and
9. Include among the personnel involved in seizing clandestine
methamphetamine laboratories, or have immediate access to,
qualified personnel who can respond to the potential health
needs of any of the offender(s), children or other children
present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking
children into protective custody, immediately testing them for
methamphetamine toxicity, and arranging for any necessary
follow-up medical tests, examinations or health care.
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
Authorized Official
Clayton H. Wilder
Community Program Administrator
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
The term "Department", unless otherwise stated, refers to the Department of Law Enforce ent. JUN 1 9 Z001
r
c
The term "OCJG" refers to the Office of Criminal Justice Grants.
2=FILE 4F CE;;"1; L JUSTICE P,-v "?
The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe=thaL�perfQams ��_,
criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county or Indian Tribe, or an agency under the
— - direction of an elected official (for example, Sheriff or Clerk of the Court).
A. Sub rant Data
1. This section to be completed by Subgrantee
2.
This section to be completed by OCJG
Project ID #
Program Area #:
I
CFDA #: 16.579
Continuation of Previous Subgrant? Yes
If Yes, enter CJ Contract # of Previous Subgrant
(DO-112
2 O
SFY 2002 CJ Contract #
SFY 2001 CJ Contract #
2001 - CJ — J1 — 11 — 54 — 01 - 112
2002 - CJ 1 - j2�.g
B. Applicant Information
1. Sub rant Recipient
Name of Chief Elected Official / State Agency Head: George Neugent
County
Title: Mayor
Monroe
Address: 25 Ships Way
Area Code / Phone #
305-292-4512
SUNCOM #
City, County, State, Zip Code: Big Pine Key, FL 33040
E-mail Address:
Area Code / Fax #
305-872-9195
2. Chief Financial Officer of Sub rant Recipient
Name of Chief Financial Officer: Danny Kolhage
County
Title: Clerk of the Court, Monroe County
Monroe
Address: 500 Whitehead St.
Area Code / Phone #
305-292-3550
SUNCOM #
City, County, State, Zip Code: Key West, FL 33040
E-mail Address:
Area Code / Fax #
305-295-3663
3. Implementing Agency
Name of Chief Executive Official / State Agency Head: James L. Roberts
County
Title: County Administrator
Monroe
Address: 5100 College Road
Area Code / Phone #
305-292-4441
SUNCOM #
City, County, State, Zip Code: Key West, FL 33040
E-mail Address:
Area Code / Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section/1 -Page 9
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director:
County
(Implementing Agency Employee) David P. Owens
Title: Grants Administrator
Monroe
Area Code / Phone #
Address: 5100 College Road
305-292-4482
City, County, State, Zip Code: Key West, FL 33040
SUNCOM #
E-mail Address: mcgrnts@mail.state.fl.us
Area Code / Fax #
305-295-4320
5. Contact Person
Name of Contact Person:
County
(if other than Project Director) Rev. Stephen E. Braddock, Ph.D
Title: Executive Director, Florida Keys Outreach Coalition, Inc.
Monroe
Address: Post Office Box 4767
305-293-8189
City, County, State, Zip Code: Key West, Monroe County, FL 33041
SUNCOM #
E-mail Address: FrBraddock@cs.com
Fax:
305-293-8276
6. Person Responsible For Financial Reporting if known
Name: David P. Owens
County
Title: Grants Administrator
Monroe
Address: 5100 College Road
Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040
SUNCOM #
E-mail Address: nlc,**ruts a,mail.state.fl.us
rAre�a Code /Fax #
5-295-4320
7. Person Responsible For Programmatic Performance Reporting if known
Name: Gina Pecora
County
Title: FKOC Administrative Assistant and Finance Manager
Monore
Address: Post Office Box 4767
305-293-0641
City, County, State, Zip Code: Key West, Monroe County, FL. 33041
SUNCOM #
E-mail Address: FKOUTREACH@aol.com
Area Code / Fax #
305-293-8276
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1.
Project Title: Sunrise House
2.
Identify the year of the project (I, II, III, etc.) II
3.
Project implementation period Start: 10/01/01 End: 9/30/02
D. Fiscal Data
1.
If other than the Chief Financial Officer Remit Warrant to:
Name: David P. Owens
County
Title: Grants Administrator
Monroe
Address: 5100 College Road
Area Code / Phone#
305-292-4482
SUNCOM #
City, County, State, Zip Code: Key West, FL 33040
E-mail Address: mcgrnts@mail.state.fl.us
Area Code / Fax #
305-295-4320
2.
If subgrantee is participating in the State of Florida Comptroller's Office electronic transfer program,
reimbursement cannot be remitted to any other entity.
3.
Frequency of Fiscal Reporting: Monthly Quarterly XX
4.
Vendor #: 596000749
5.
State Agency SAMAS #:
6.
Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes X_ No
7.
Cash Advance:
If yes, a letter of request must be submitted with the application.
Yes Amount NO X
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section Il - Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Program Data
1. Problem Identification: Briefly describe a specific problem to be addressed with subgrant funds in terms
of Problem Description, Problem Significance and Needs Assessment, as described in the application
instructions. Continue narrative on a second page if necessary. Do not exceed two pages.
Governor Bush has stated that Florida has the highest percentage of regular drug users in the
nation. The Florida Keys (Monroe County), with a reputation for partying and more jobs than
workers, entices drug users to reside here. With drug abuse comes criminal activity. Offenders
wind up in the local criminal justice system. In fact, Monroe County Detention Center has the
highest percentage of offenders with substance abuse problems in the State of Florida. In spite
of the fact that Monroe County is considered a rural county with a population of approximately
80,000, it has over 3 million tourists visiting annually. Rapid development of hotels and resorts
has contributed.significantly to a severe shortage of affordable housing. This means that when
an inmate could be released as a result of Pretrial or sentence release, oftentimes the individual's
choices were an overcrowded drug infested transient site or the mangroves, abandoned vessels
or under bridges.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page 4
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F2. Program Description: Briefly describe proposed project activities. Refer to Appendix Il, Part 1, Pages 1-3
for a description of project eligible areas). You should Include project goals, administration,
enhancement/expansion, staff, equipment, location, and expected project results, as described in the
application instructions. This section should address the basic points of who, what, when, where, and how.
Continue on additional pages if necessary; do not exceed three pages.
Sunrise House provides 90-day transitional housing, case management and life skills training for homeless male
offenders who are in recovery from alcohol/substance abuse. DAILY drug and alcohol tests are conducted on all
clients. Intensive case management includes referrals to appropriate services offered in the community. Outpatient
substance abuse treatment, daily ANNA meetings, steady employment, house responsibilities, life skills training,
and community service activities are a requirement of residency at Sunrise House. The offender is monitored
closely for program compliance and adherence to their IAP (Individualized Action Plan). The clients contribute to
the cost of their room and board. After successful completion of the S!jnrise House program (phase 1), the client
may transfer to phase 2 of FKOC's program for an additional 9-months of supportive, transitional housing in a drug
free stable environment with professional and peer support.
Direct referral for admission to Sunrise House come from the Pretrial Release Program, th3 161' Judicial Drug Court
Diversion Program, the Florida Department of Corrections, the Salvation Army Correction Department, the Forensic
Worker at the Monroe County Detention Center, and the Judges. All offenders are required to provide FKOC with a
copy of their arrest record to prevent admitting someone with an outstanding warrant. The offender's progress is
shared upon request by the referring agency and the court.
Sunrise House is staffed 24/7, 365 days per year. Staff include FKOC's Executive Director, a full-time case
manager, two program assistants, a house aide and house monitors. A part-time evening caseworker position with
specialized substance abuse training will be added in July 2001.
The cost of housing and case management for each client at Sunrise House is $9.94 per day as compared to a cost
of $55.60 a day for incarceration at the Monroe County Detention Center.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Program Objectives and Performance Measures: Up to three types of objectives may be included in this
section of your subgrant application, i.e., Uniform Objectives, Project -Specific Objectives and Self -Generated
Objectives. If you are proposing a project in one of the Authorized Program Areas with no Uniform Objectives,
contact FDLE, Office of Criminal Justice Grants, at (850) 410-8700 for further guidance. Continue on a
second page if necessary.
a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part Il, for a one -
page listing of authorized program areas:
#15D Drug Testing
#20A Corrections Alternatives- Halfway House
(#) (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you may wish to address.
Uniform Objectives (Mandatory, copy as worded for the program area addressed).
20A.01: Provide 35 offenders with transitional housing
20A.02: Provide 35 offenders with case management services and daily structured activities.
20A.03: Provide 35 offenders with short-term individual and group supportive therapies.
Project -specific Objectives
1. Provide 78MQQt drug tests.
_`�o
FDCE Byrne Formula GrantApplicafion Package Grant Application
Revised 04/11/2001 Section 11- Page 6
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due
dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading 'Program Activities."
Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period
Oct. 01/2001 — Sept. 30, 2002
(Beginning Date — Ending Date)
Administrative Activities
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Submit Financial Reimbursement
Requests
x
x
x
x
Submit Financial Closeout Package
x
Submit Quarterly Program Reports
X
X
X
X
Submit Quarterly PGI Reports
(If applicable)
x
x
x
x
Programmatic Activities
(Continue on a second page if necessary.)
ACTIVITY
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Pre-screening
x
x
x
x
x
x
x
x
x
x
x
x
Intake interviews
x
x
x
x
x
x
x
x
x
x
x
x
Admissions
x
x
x
x
x
x
x
x
x
x
x
x
Substance Abuse Screening
x
x
x
x
x
x
x
x
x
x
x
x
Case Management
x
x
x
x
x
x
x
x
x
x
x
x
Life Skills Training
x
x
x
x
x
x
x
x
x
x
x
x
Transportation to AA/NA Mtgs.
x
x
x
x
x
x
x
x
x
x
x
x
Weekly House Meetings
x
x
x
x
x
x
x
x
x
x
x
x
After Care Planning/Action Plans
x
x
x
x
x
x
x
x
x
x
x
x
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page 7
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
C. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506)
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
Contractual Services
23,483.00
7,828.00
31,311.00
Expenses
Operating Capital Outlay
Indirect Costs
Totals
23,483.00
7,828.00
31,311.00
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 8
Jul-27-01 11:36 Monroe Coun-ty OMB 305 295 4320 N_02
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. Identify type of Budget, i.e., Actual, Unit Costs (supported by detailed cost basis), or Contractual
(supported by back-up documentation that provides either the actual or unit costs basis for the contract).
b. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs
should be included, as well as the federal fund and cash match amounts.
c. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities.
d. Describe your specific sources of matching funds. [Source of match must be cash and represent no less
than twenty-five (25) percent of the project's cost.]
e. Costs must not be allocated or included as a cost to any other federally financed program.
ue on additional panes
Total Operating Cost. 0,400.00
Expenses related to transitional housing and support:
Utilities
15,000.00
Drug Screening
8,600.00
Maintenance/Supplies
9.800.00
Salaries/Benefits
51,000.00
General Operations'
15,000.00
Total
99,400.00
('includes building and property insurance, client personal care costs, travel, office supplies, training,
recordkeeping, etc.)
Grant funds of $23,483.00 will be combined with local match funds from Monroe County general revenue fund of
$7,828.00. for a total grant budget of $31,311.00.
A bed day is defined as shelter and case management for one 24 hour period and includes access to food, shower,
washer/dryer, local transportation, telephone, personal care items, drug testing, employment referral, substance
abuse treatment, transportation to A/A and/or NA meetings, counseling, compliance monitoring, life skill training,
assistance with transitioning to permanent housing.
All goods and purchases will be obtained in accordance with Monroe County procedures.
Based on a projection of serving approximately 35 offenders during the grant year, an average daily bed cost is
anticipated to be $9.94 (31,311.00 divided by 35 clients divided by 90 days per client).
rust Byrne Formula Grant Apelication Package
Revised 04/11/2061 Grant
11- Page
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed.
1. Reports
a. Project Performance Reports
The recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1, August
1, and within forty-five (45) days after the subgrant terminaton date. In addition, if the subgrant award
period is extended beyond the "original" project period, addifional Quarterly Project Performance Reports
shall be submitted.
Failure to submit Quarterly Performance Reports in the specified time frame may result in withholding
processing of recipient financial claim reports by FDLE.
b. Financial Reports
(1) The recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report
to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end of the
reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end
of the reporting period. In addition, if the subgrant award period is extended, additional Financial
Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant
termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of recipient costs shall be submitted on the Financial Claim Report Forms
prescribed and provided by the Office of Criminal Justice Grants. A recipient shall submit either
monthly or quarterly claims in order to report current project costs. Reports are to be submitted even
when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit
(4) Before the "final" claim will be processed, the recipient must submit to the Department all outstanding
project reports and must have satisfied all special conditions. Failure to comply with the above
provisions shall result in forfeiture of reimbursement.
(5) The recipient shall submit Quarterly Project Generated Income Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant
project generated income and expenditures during the previous quarter. (See Item 9, Program
Income.)
c. Other Reports
The recipient shall submit other reports as may be reasonably required by OCJG.
2. Fiscal Control and Fund Accounting Procedures
a. The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement
and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project
shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to Office of Justice Programs (OJP)
Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and federal
Office of Management and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the recipient.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page 10
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
4. Obligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the recipient's project are eligible for reimbursement.
5. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes and the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments. Advance funding shall be provided to a recipient upon a
written request to the Department justifying the need for such funds. This request, including the justification,
shall be enclosed with the subgrant application.
6. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
7. Travel and Training
a. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
8. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles
for State, Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular
A-110 and Florida law to be eligible for reimbursement.
9. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the recipient during the subgrant period, as a direct result
of the subgrant award. Program income shall be handled according to the OJP Financial Guide and U.S.
Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 -
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
10. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight -hour day. Approval shall
be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the recipient agreement does not constitute approval of consultant contracts.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page i 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
11. Property Accountability
a. The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life
or request Department disposition.
b. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of
any property furnished to it by the Department or purchased pursuant to this agreement according to
federal property management standards set forth in the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments or the federal OMB Circular A-110. This obligation
continues as long as the recipient retains the property, notwithstanding expiration of this agreement.
12. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, U.S. Department of Justice Common
Rule for State and Local Governments) or the federa! OMB Circular A-110.
13. Copyright
The awarding agency reserves a royalty -free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a recipient or subrecipient purchases ownership with support funded under
this grant agreement.
14. Publication or Printing of Reports
a. Before publication or printing, a final draft of any report required under or pertaining to this agreement shall
be sent to the Department for review and comment.
b. Publications or printed reports covered under a. above shall include the following statements on the cover
page:
(1) 'This program was supported by grant # (Contact OCJG for #) awarded to the
Department of Law Enforcement, State of Florida, and by the Bureau of Justice Assistance, Office of
Justice Programs, U.S. Department of Justice. The BJA is a component of OJP which also includes
the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and
Delinquency Prevention, and the Office for Victims of Crime."
(2) 'Points of view, opinions, and conclusions expressed in this report are those of the recipient and do
not necessarily represent the official position or policies of the State of Florida Department of Law
Enforcement, the U.S. Department of Justice, or any other agency of the state or federal government."
15. Statement of Federal Funding Percentage and Dollar Amount
When issuing statements, press releases, requests for proposals, bid solicitations, and other documents
describing projects or programs funded in whole or in part with federal funds, all grantees and recipients
receiving these federal funds, including but not limited to state and local governments, shall clearly state:
a. The percentage of the total cost of the program or project that shall be financed with federal funds, and
b. The dollar amount of federal funds to be expended on the project or program.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/1112001 Section // -Page 12
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
16. Audit
a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program -
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The
Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal
funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA
number, award amount, contract period, funds received and disbursed. When applicable, the recipient
shall submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida
Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the recipient.
c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall
be either a Certified Public Accountant or a Licensed Public Accountant.
d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit
report in instances of noncompliance with federal laws and regulations.
e. The recipient shall ensure that audit working papers are made available to the Department, or its designee,
upon request for a period of three (3) years from the date the audit report is issued, unless extended in
writing by the Department.
f. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
g. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
17. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the
recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination, or suspension of the agreement in whole or in
part. In such event, the Department shall notify the recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior
to the effective date of such sanction.
18. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall
send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised project
starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall
send another letter to OCJG, again explaining the reason for delay and request another revised project
starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page 13
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
19. Excusable Delays
a. Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure
in performance of this agreement according to its terms (including any failure by the recipient to make
progress in the execution of work hereunder which endangers such performance) if such failure arises out
of causes beyond the control and without the fault or negligence of the recipient. Such causes include, but
are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or
contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case, the failure to perform shall be beyond the control and without
the fault or negligence of the recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either
of them, the recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the recipient in writing to procure such supplies or services from other
sources, and
(3) The recipient failed to reasonably comply with such order.
c. Upon request of the recipient, the Department shall ascertain the facts and the extent of such failure, and
if the Department determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
20. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the recipient and a contractor (which includes all
project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
21. Written Approval of Changes in this Approved Agreement
Recipients shall obtain approval from the Department for major changes. These include, but are not limited
to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds between
budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total
approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
FDLE Byrne Formula Grant Application Package Grant Application
vRevised 04/11/2001 Section 11- Page 14
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
23. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The recipient shall proceed diligently with the performance of this agreement according to the Department's
decision.
b. If the recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-
one (21) calendar days to the Department's clerk (agency clerk). The recipient's right to appeal the
Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule
28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of
proceedings under Chapter 120, Florida Statutes.
24. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the recipient, implementing agency and contractors for the
purpose of audit and examination according to the OJP Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the recipient, implementing
agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials
subject to provisions of Chapter 119, Florida Statutes, and made or received by the recipient or its
contractor in conjunction with this agreement.
25. Retention of Records
The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the
final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
26. Delegation of Signature Authority
When a chief officer or elected official of a subgrant recipient designates some other staff person signature
authority for him/her, the chief officer or elected official must submit to the department a letter or resolution
indicating the staff person given signature authority. The letter indicating delegation of signature authority must
be signed by the chief officer or elected official and the person receiving signature authority.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11- Page 15
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Prugram must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the recipient agrees that
drug court programs funded with this award shall collect and maintain follow-up data on program
participants criminal recidivism and drug use relapse. The data collected will be assessed during BJA field
monitoring trips; it must also be available to FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that recipients of federal funds for the principal purpose of operating a
criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C.
3701, et seq., as amended, use those funds in conformance with the privacy and constitutional rights of
individuals.
b. The recipient and a criminal justice agency that is the implementing agency agree to certify that they
operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance.
Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the
Act and federal regulation prior to the award of federal funds. The recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
Department's approval of the recipient agreement does not constitute approval of the subgrant-funded
development or operation of a criminal intelligence system.
FDLE Byrne Formula Grant Application Package GrantApplication
Revised 04/11/2001 Section 11- Page 16
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
32. Confidential Funds
A signed certification that the project director has read, understands, and agrees to abide by all of the
conditions for confidential funds as set forth in the effective edition of OJP's Financial Guide is required from
all projects that are involved with confidential funds from either Federal or matching funds. The signed
certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non -
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either
do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control
and Safe Streets Act of 1968, as amended and that they have or have not formulated, implemented and
maintained a current EEO Program. Submission of this certification is a prerequisite to entering into this
agreement. This certification is a material representation of fact upon which reliance was placed when this
agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse Act (Byrne
Program funds shall submit its equal employment opportunity plan, and/or the most recent update, with
its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title 1), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section // -Page 17
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Fc
(3) A renovation, lease, or any other proposed use of a building or facility -
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals othe
purchased as an incidental component of a funded activity and (b) traw
in office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funso
subgrantee, upon specific request from the Department and the Bureau of J
-- cooperate with BJA in any preparation by BJA of a national or program envir(--
funded program or activity.
37. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549, Debarment and Sun
Section 85.510, Participant's Responsibilities). These procedures require the rE-=
enter into any lower tiered covered transaction with a person who is debarred, sa
or is voluntarily excluded from participating in this covered transaction, unless au®
38. Federal Restrictions on Lobbying
a. Each person shall file the most current edition of the Certification And Disclo-
each submission that initiates agency consideration of such person for awa
or cooperative agreement of $100,000 or more; or federal loan of $150,000
b. This certification is a material representation of fact upon which reliance was
was made. Submission of this certification is a prerequisite to entering int-
conditions and penalties imposed by Section 1352, Title 31, United States C�=
file the required certification is subject to a civil penalty of not less than a
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, the
(1) No federally appropriated funds have been paid or shall be paid to a.
attempting to influence an officer or employee of any federal agency=
officer or employee of congress, or an employee of a member of conc
awarding of any federal loan, the entering into of any renewal, amencF.
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person
to influence an officer or employee of congress, or an employee o
connection with this federal contract, grant loan, or cooperative agree
complete and submit the standard form, Disclosure of Lobbying
instructions.
(3) The undersigned shall require that the language of this certification be i■
for all subgrant awards at all tiers and that all subgrant recipient
accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of AccE_=
expenditure of funds for the purpose of lobbying the legislature or a state ages
contract.
FDLE Byrne Formula Grant Application Package
Revised 04/11/2001
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the Bureau of Justice Assistance, agrees to
-- cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that
funded program or activity.
37. Non -Procurement, Debarment and Suspension
The recipient agrees to comply with Executive Order 12549; Debarment and Suspension (34 CFR, Part 85,
Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall not
enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department.
38. Federal Restrictions on Lobbying
a. Each person shall file the most current edition of the Certification And Disclosure Form, if applicable, with
each submission that initiates agency consideration of such person for award of federal contract, grant,
or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 135Z Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbying Activities, according to its
instructions.
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section 11 - Page 18
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
|. the undersigned authorized offioia|, certify that according to Section 501 of the Omnibus Chnoo
Control and Safe Streets Act of 1988 as onnonded, that the Subgnantea (SubAnant Recipient)
(Select one ofthe foUovving):
_3X Meets Act Chh»ha Does not meet Act Criteria
| offinn that | have read the Act criteria set forth in the SubgrantApp|icatkm Instructions. | understand
that if the Subgnant Recipient meets these chteha, it must fonnu|aby, implement and maintain o written
EEO Plan no|oUng to employment practices affecting minority persons and women. | also affirm that
the SubgrantRecipient ... (Select one ofthe foUovving):
XX Has oCurrent EEO Plan Does Not Have aCurrent EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to fonnu|oh*, imp|ennent, and maintain such o Plan within 120 days
after unubgrantapplication for federal assistance i d or face loss offa
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: CountV Administrator
SubgrantRecipient:
/� // /_/^/
Date: W'`//u/
Foce Byrne Formula Grant Application Package EEO Certification
RESOLUTION NO. 180 2001 OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 01102 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
I FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the
FY01/02 funding cycle of the Edward Byrne Memorial State and Local Law
Enforcement Assistance Formula Grant Program; and
WHEREAS, on April 18,2001, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$207,025.00 with a 25% cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the FY01/02 grant funds to the Florida Department of
Law Enforcement Anti -Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
C:)
PASSED AND ADOPTED by the Board of County Commissioners of Monr� 0d-unty:,
Florida, at a regular meeting of said Board held on the 16th day of May, A.[�,JV01 5-
_< CD
M__<
CD
CD C')
Mayor George Neugent yes
IJAV Mayor ProTem Nora Williams yes
C
Commissioner Spehar yes :_QCO C-3
>
CD
Commissioner McCoy yps r cn
G
Commissioner Nelson yes 60
Y-L. NOL.HAGE, Gl.erh- M nroe County Boar of missioners
11_�Iss`
C
D C A-
Cleof Court Mayor
APPROVED AS TO FORM
AL 5
;&;w
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature
Type Name and Title: Clayton H. Wilder, Community Program Administrator
Date:
'Subgrant Recipient
-AUthorizing Official of Governmental Unit
(CO , M r-mian, Mayor, or Designated Repres�n tive,)!,-,f�,,,tll
m ss on I Chai
Type Name of Subgrantee: Monroe County Board of County Commissioners
Signature -
Type Name and Title: James L. Roberts, County Administrator
, bDate: (0 S
Implementing Agency
'Official, Administrator or Designated Representative
Type Name of Implementing Agency: More County Board of County Commissioners
Signature:_
Type Name and Title: James L. Roberts, County Administrator
Date: (, / I s/ (-) I
FDLE Byrne Formula Grant Application Package Grant Application
Revised 04/11/2001 Section// -Page 19
Application for Funding Assistance
Florida Department ofLaw Enforcement
Edward Byrne Memorial State d Local Law Enforcement Asi t Formula Grant Program
Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:_ &0"4 )-V�l tut d,cjkl
Type Name and Title: ClaVt n H. Wilder, Community Program Administrator
Subgrant Recipient
thorizing Official of Governmental Unit
Type Name of Subgrantee: Monroe County Board of County Commissioners
Type Name and Title: James L. Roberts, County Administrator
Implementing Agency
Official, Administrator or Designated Representative
Type Name of Implementing A�genc �*nroe/Countv Board of County Commissioners
Type Name and Title: James L. Roberts, County Administrator
FDLE Byrne Formula Grant Application Package Grant Application
Date: 09/20/2001 Performance Reporting System Page No: 1
Objectives for a Subgrantee
Monroe County 02-CJ-2H-11-54-01-128
20A. 01 To provide a specified number of offenders with 35.000
transitional housing.
20A.02 To provide offenders with case management services and
daily structured activities.
20A.03 To provide offenders with short term individual and group
supportive life skills counseling.
P0212801 To provide a specified number of drug tests. 8000.000
4 Objectives
Date: 09/20/2001
erformance Reporting System
Page No: 1
1 Performance Questions
Monroe County 02-CJ-2H-11-54-01-128
20A.01
Part 1
During this reporting period, how many offenders
were NEW ADMISSIONS
and/or REDMISSIONS to transitional housing.
20A.02
Part 1
During this reporting period, were most offenders
provided with case
management services?
20A.02
Part 2
During this reporting period, were most offenders
provided with
daily structured activities?
20A.03
Part I
During this reporting period, were most offenders
provided life"
skills counseling?
P0212801
Part 1
During this reporting period, how many drug tests
did the project
provide?
5 Questions