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Item B26BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 02/15/2006 Division: Airports Bulk Item: Yes X No _ Department: Florida Keys Marathon Airport Staff Contact Person: James R. "Reggie" Paros AGENDA ITEM WORDING: Approval to waive Monroe County Purchasing Policy for repair of hurricane damage to T-Hangars at the Florida Keys Marathon Airport and instead, accept the proposal from Across Builders Corp., in the total amount of $142,861.00. ITEM BACKGROUND: The T-Hangars at the Airport which are owned by Monroe County and operated by Marathon Hangar Development Co. (MRD) were initially damaged by tornados spawned by Hurricane Katrina, with additional damages from Hurricanes Rita and Wilma. Seven hangars have been unusable as a result of the damages and as of January 5, 2006, the lost revenue amounts to $11,200.00 in rent plus $840.00 in sales tax, according to a letter recently received, copy attached, from Brian C. Schmitt and Mary Schindler ofMHD. The time delay of a competitive bid process for the repairs will cause additional losses of revenue. An email dated Friday, January 20, 2006, attached hereto, from Andres Gutierrez of URS Corporation, the County's Airport Consultants, summarizes prior actions to initiate repairs. A problem encountered with the initial proposals was an advance payment requirement by the sole source material fabricator, Florida Pre -Fab, Inc., as a deposit prior to manufacturing. That requirement has been addressed and resolved by using Across Builders Corp., at a cost often percent (10%) of the contract amount, as the contractor. Across Builders will front the cost of the material and will use Above All Construction, Inc. as its subcontractor. PREVIOUS RELEVANT BOCC ACTION: n/a CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATIONS: Approval TOTAL COST: 1142,861,00 BUDGETED: Yes X No _ COST TO COUNTY: $142,861.00 * SOURCE OF S: Hurricane Accts. * Funds are expected to be reimbursed by insurance REVENUE PRODUCING: Yes s No XX AMOUNT PER MONTIIYear APPROVED BY: County Atty n/a OMB/Purchasi;�g n/a Risk Management nia AIRPORT DIRECTOR APPROVAL: DOCUMENTATION: R. "Reggie" Paros for Peter J. Horton Included X Not Required! _ AGENDA ITEM # Marathon Hanger Development Co 11100 Overseas Hwy Marathon, Fl 33050 January 5, 2006 Re: Hurricane Katrina Hanger Damage I would like to update any records Monroe County may be keeping concerning the damage to Marathon Hanger Development Co hangers at the Marathon airport due to the tornado associated with Hurricane Katrina. The following hangers have been unusable since that time: #1,3,4,5,11,13,15. Each of these hangers is rented out for $400 a month plus tax . No rent has been received for these hangers since August 6, 2005 resulting in 4 months of lost revenue to date. This lost revenue amounts to $11,200.00 in rent plus $840.00 in sales tax. I would hope that this loss in revenue will be taken into consideration when billing out the 2006 rent due Monroe County as per our signed lease aggreement with the county. 5' C.,_ F3a C Mary Schindler 1. .. T R �Z1w�r� r Faros -Reg ie From: Andres—Gutierrez@URSCorp.com Sent: Friday, January 20, 2006 3:42 PM To: Paros-Reggie; Horton -Peter Cc: Mil Reisert@URSCorp.com Subject: Disregard previous e-mail Dear Reggie, I will try to do a recollection of all the information obtains for the rehabilitation of the T-hangars affected by the two hurricanes and the storm surge. On September 7, 2005, we received a quote from American Structural Corporate to remove and repair some of the section damages by the first hurricane (Katrina). The quote was only for the first phase ($28,600.00). The total price for the repair were unknown until the contractor completed with the first phase, and then he would it be able to submit a total price for the elements that were damaged and not able to be repaired. On October 11, 2005, we requested American Structural Corporate and other contractors to submit a quote to complete the whole project. The response was only from American Structural Corporate and Above All Contracting, which was the lowest quote. ($108,000.00 Vs $93,050.00). URS recommended the lowest quote. On October 27, 2005 we sent the contract to be signed by the County for the material and the labor. On October 31, 2005 the contract was signed. More damage occurred due to the second hurricane (Rita) and a new quote was requested from Above All Contracting only. The new quote was received for the additional work with a total additional cost of $21,823.75 for material and $15,000.00 for labor. On December 1, 2005, URS submitted the new information to the County thru you for approval. The County was not able to release any money to the manufacturer to start the product. URS offered to front the cost of the material with the condition of being reimbursed by the County. The County rejected this option. On January 19, 2005, URS was requested to use another Contractor who has the ability to pay the manufacturer up front for the materials only and do another contract with Above All Contracting for labor only. We suggest the County to waive the normal bidding procedures in and effort to accelerate the process and avoid any more delays to this emergency project. Let us know how to proceed with these repairs. Sincerely, Andres Gutierrez, P.E. Senior Project Manager URS CORPORATION (305) 262-7466 Main Line (305) 514-2425 Direct Line (305) 261-4017 Fax 1 .ACROSS BUILDERS Corps 100 BAYVIEW Dr. # 1415 SUNNY ISLES, FL. 33160 TEL. 786 277 7091 FAX 786 999 0470 January 31, 2006 Mr. Andres Gutierrez iTRS Corporation TEL: 305-514-2425 RE: MARATHON AIRPORT HANGARS HURRICANE REPAIR I am pleased to submit this proposal for the removal and replacement of the damaged material caused by the hurricanes, "Katrina and Rita". This work will be performed in accordance with the attached list of material ordered from Florida Pre -Fab, Inc. and prepared by Above All Construction, Inc, who will be working as my subcontractor. COMPLETION TIME: 2 Months after notice to proceed. PAYMENT CONDITIONS: 100% of material on site 100% of labor in accordance with percentage of completion. TOTAL PRICE: $142,861.00 (One Hundred Forty Two Thousand Eight Hundred and Sixty One dollars) Sincerely, AL Proposal #1 (Hurricane Katrina) $102,355.00 Proposal # 2 (Hurricane Rita) $ 40,506.00 BUILDERS Corp. Total: $142,861.00 r 10'/27t05 14.3Z VAX 11P002 eu�-��5-bU71 la 002 P•2 A t4�e C 1Ht `� q e. 163 Kildare Dr. SlebastiAn, Florida 32958 Bell: 772-413-1890 Fax: 772-589 3997 ebsite: aboveallcontractingine.com Fred Levis Builders State Certified Building Contractor License 0 CH C047926 9765 Flenling Grant Road Micr o, F1 32976 Mobile: 561-473-8571 Cantacts: Bruce Pylant— 772-473-9103 Terry Strickland — 772-413-1890 L� Attn: Andres Gutierrez, PE Project Manager Scopes of work: Remove damaged material and replace with sew mateuisAi. Mntrsisl provided by: Florida Pre -Fab, lmc. Work provided by: Fred Lewis'Ouilalers & Above All Contracting, Inc_ ;Price of material and delivery: $53,050 00 Price of labor: 338,000-00 if URS Corpoiration £arodshes the lift. $40,800.00 if we the contractors furnish the lift. Terms of psyment for materiab 15% of total price seedy to be paid before Florida. Pre -Fab will start production of material. Remaisder of balance is to be paid upon delivery. 'Perms of payment for labor: 25% of total labor price is to be paid Dupe a signing of this proposal. The remainder f75%) is to be paid when all parties are satisfied with all worm 01/19/U4 aua-ctsza-au t 1 Oct 31 05 09:41a iha .s J Willa Ca Admire 305 -,92-4544 Oct 27 2ccs 17:02 Monroe County 305-209-6071 10ew"03 3®_3$ FAX M 00t Labor-, SAWA@ — 25% _ $9AW99 & 75% : 52SA&W 1 fl,5t- zv, ' , Now. sti6b or dwistiou froeae We abeve ep peLficst es&s wM be rxtmutvd may upon s wr11t r, s d by Ovmer, Pr4ect rimistmet Nolc: If p"eat Is not made Whom dae. xaat meors nmy snMPLLud worts an she Job muAl mach time ri 211 psymsotb have bete made, Pa% 4u make paymmt #jar s poidwa of mmitrwthma 3 (ems} amrs ftvm 0*4 dism date shaV he dound e eme6dal ibreu4 of Abb cmtmct. .4basfc AD CosetrSeiV . $ne. & Fred L s mvodws can &tart r5gbt "My. If yew mem pt tbese tarma, please Aga, dates & Cam it back ASATI C:!onrr:eto" WiM t fte pstyasest a$S9%, i1be day Vve ®txtere and &tart /he project, Thank you, Frederick J. Lewis: President 1 Owner Fred dip BuRders 1)rwe Pyhnt: Vice preeiftai Tary staid: Vrtadt*U0wu*r Above:"C-9m*mXzw_ Fred lL, V,Ird,Nq DA-VE --vim � ,• �,� �f ',� r:.�a,:.-�_- �•_-��. f s7 4: 'l P.2 P.2 Nov 30 05 07:15p Terry 772-589-3987 p.1 Above All Contracting, Inc. x + Lewis construction State Certified Building Contractor License #CB C047826 163 Kildare Dr. Sebastian, Florida 32958 Cell: 772-413-1890 Fax: 772-589-3987 Website: aboveallcontractinginc.com Contacts: Bruce Pylant: 772-473-9103 Terry Strickland: 772-413-1890 PROPOSAL Attention: Andres Gutierrez, PE Project Manager Jobsite: Marathon Airport Marathon, Florida Scope of work: I'm sending a copy of the material that was ordered from Florida Pre -Fab, Inc. All materials on that list will be removed and replaced to existing building. Terms of payment for material: 30% of Material needs to be paid before production of material will begin. Balance is to be paid before truck is unloaded at jobsite. Terms of payment for labor: 25% of total labor price is to be paid when this proposal is signed and faxed back. This will cover hotel and expenses during the working period. Balance is to be paid when owner is satisfied with all work. NOTE: Any changes made other than what's listed will be added as an extra and will add to existing price. Nov 30 05 07:15p Terry 772-589-3987 p.2 Material Price: $21,823.75 Total. 30% = $5,237.70 Balance = $16,586.05 Labor Price: $15,000.00 Total. 25% = $3,750.00 Balance = $11,250.00 lst Payment total for material and labor = $8,987.70 Delivery approx. 4-6 weeks after receipt order. Thank you, Terry Strickland I have read and agreed to both sides of this document (Initial) Accepted By Buyer: By (Buyers Name) This day of , 20_ x (Authorized Signature) Above All ;�Contracting, Inc. By E Approved this day f�, 2005 (.Authorized ignature) Nov 3G 05 07: 15p Ter-r�j 772-589-3987 p,4 F7�E—F1��C,1Z�T�C. 2907 S. SAGNM SlREU, TAWA. FL 33819 (813) 24T-i934 • FAX # (d13).247,3906 To., Above AR Conftwang, Inc. 163 Kildare Dr. Sebastian, FL 32958 Attn: Mr. Terry Strickland PRE•Et+cutEEFtEa METAL BUILdING S79Tms 1412 Dane: Novcm*w 15, 2005 Job Name: Mamthou Airport Building-2 Marathon, FL Subject to the terms, ccntditioas, items herein, tad thaeo written on the reverse lido hemo4 which is heroby referred to made a part of this quotation, Florida Pee -Fab, lna. (smuthmes herein called FPF) proposes to fil uiah nukxiab deaenbed a+: Marerlals emd fabrication w mpw=mmponeum of an mgsdrg ppf: M) betldmgtar repairparb as apwhW by comtzwW. T6atoltMng item shall he provided 1.) (1) hangar dam' (23'6" c i 1' iO3['7 oomaplese whh=walk door Z.) (2) CM gcrmr20'2^ (Vatjiv) 3.) (15)Cmmwstr (volitc) 4.) (4) ICF 14' 10" (gWva3rsrz) 5.) (4)GLYZD7"(9vhipc) 6.) {10) 26ga raafpanc3e 26'0- (8>ztravine} 7.) (10)I:11Lkb-txgs(galrelunto) 8.) (2)"21'9" v.) (1) 2622- lid 12°4" (.chit::) !0.) 0I) 26P. pcad 15'5" (grlv453vrrtc) i I.) (13) PF-I flashing IVI1D- (ga(vahsctn) 11.) (3) 268a panel 141" (pL'YWvm:) 13_) [3) 24ga. pawl I4'4" (pglrelucce) 14-) (3) 24- penal 147' (gehvalume) I5.) (3)l 26ga panel 14' i V (pah mh mw) 16,) (3)26$apMel 151" (g3t)valumc) 1?.) (3)292X14ga base an�le2p'p" 19.) (I) CF 1 flashing 14 IT Cphtiu m) 19.) (6)TC2clips 20.) (6)9ZI6AA-15121girt 21.) (3) I IAC — 14,0 8 %- cfi.n i 22-) M WJA—4'7'A- alpha 23-) (250) ill 4s7/8" MAC wawa (whin,) 24.) (Z) bw (:M) BI2xI W"'MAC acrcan (wbiee) 25-) (5)bmp(I250)ftL2x1 ,V,ZAC9=ws(Lwpaidt 26) (4) bog- (1000),V 14s314" 2 AC vmvt o (vnointcQ Z7-) (30) maxWo deism+ strips 2B.) (L5) iM:dn ds»,c safes 29.) (10) rollq mm is 30.) (2) tube pat= awl 32) (250) pop rlvda (uMminlcd) 33.) t4" pia geips & rS" belt. 10/V/115 14:33 FAX " Rua-ctltl-bU'/ 1 Wj - p.4 ro""l xrx-gmgml X*RU WAUM, XtQ. 2907 S, 9A"STA STREET„ TArIPA. FL 88818 (813)247-SW • FAX 9 (813) u7-3936 To: 3Aeboyc All C!0atra"'^m, Inc. 163 Mdare Dr. 8obastion, FL 3295E Attn: Mr. Biwe py'lant 2 a04 (tgQo15414 6 �� PRE-EnGMEPIkaD METAL l3UIld iNG Symms DnW. Ootober 19, 2005 taoz Job Nsms: Mar Uwn Aizpott hangar Rttipttir Maradm Key, FI, Sublcot to rise term+: candifwns. ltgm 1kervj , fad those wtfttan on rho [averse side hrrch(, ttrhrehis hvrobyrafwuvd 10 made a pen of this quotation, no ride Pro -Fab, bm. (somctimm bruin adlod PpF�prgpoiea to >hfish aleteaials desarlbed as; Reptw,t for repair fho following itettns as por previous Job# 02-2896, D2-2897, 02-2898 (Mffathon Airport). The complete pi"mgiaeered boor leaves as described below: (5) hangar Sliding Door Loafw/ walk door with dead bvft CW-61 Wide x LI'-I D Y.." High). [ (4) Hangar Slid1mg Door Lwif wle -walk door (21 °-6" Vide x 11'-10 sij" High). (2 3'1) 4 W Z 4 -2S Dow- panels shall be 26grL pme-painted (Polar White) Florida Rib with non-oolmsi've fasteners. — Additional materials required as ter nuste ;sal listgmvided by Above All Conts:scling, I=, 1.) (20 pqa.) Galvaluroo toofpane)a and ridge caps, 2.) Roof purlins: (20 pis.) @ 24'-9" & (1) @ 13'-311 3_) Wall Girls. (2 pcs4 Cr7r, 21'-9" 4.) Roof rafter (1 pos.) (STHR 52x) 5.) Interior wall x 15' — (5) panels with trim 6-) Fasvia pattela: (30 pea.) @ 1'-9" 7.) Ridgevent(1pcs;1 8.) Top guidr. tees: (2) @ 21'-3" & (1) (9 9'-9' w( (2) Top dear gaides. 9.) 100' of gutter, stritps, (1) comer box & as80aled use. JIM013ngs as per cotair5ciDes list. 10.) (1) box *f tmptd. ]roof screws, (1) box of painted wall screws. (1) case of mastic, assorted bolts, pop rivets, sealant and closurm as rcq'd. to replace material as described above. TOTAL PRIC13 DELIVEPED - $ 50,000.00 STATE & COUNTY- SA MS TAXES - 3 0 5-00 TOTAL CONTRACT AMOUNT - $ 53,075.00 lt,ts gro"I is offawi fnr aooe =b = vd&iR (301 dpn a0sr -kick A is sabiom to p*w and mataW ays zUlity oar Gawtloa by PPN_ Tht gagWMm 2t atl 6eoame a t;:onvm oP 8do wh" soaopted by d- boyar *Ad ooseDgmQnsd by an oft1cw of Florida Pro -Feb, ins b dke spaces Wavidul bdaw. A rW plal tafty data r otloc for yovrreWrdb is laauded with ibis cwww- 1-2 wotdvt ibr apptn-W pltas after re0elpt of Order mad deposit_. 20%. B.'aiuowia apprm. 4 rweelm aftrs rc+ceijd of appmvcd plans. 13ozww C.O.D. l' u %il• - l bane lead and agreed. to botheldes of this dooam nL _ (Waiml) ACCEPTFAJ BY BuYE-R: FLORIDAPRE-Fq9, IHc: By _ s 1ru ea I By 9eorm Low- Pre0deni Th1A daya4 20 A1DnroYtsrltb� 1� dam ' °ba fOS x x (Aua+io,taaal acute) (AN 11 ott"dai Ural Yalldelod thla day , 2005 (son Rovetsa We) White - PPF Mpy i'bfiow- Qatmer Cagy 01/03/'2036 00:24 3055970597 AMERICAN STRUCT CORP PAIGE 01 8..MW2MRX40AL3W inTRZTC3TZTRgY. a43oWtlp0]&2LWE 5206 West 25th Ln Phone: (786) 412-6032 Hialeah, Florida 33016. Fax: (305) 557-8866 Email: asesteelbuildin.g(ftellsouth.net Website: americanstxuctmX .com Fax Transmittal Form To: Name: MR. ANDRES GUTIERREZ Organization Name/Dept: URS CC: Phone number: Fax number (305) 261.401,7 ❑ Urgent a For Review ❑ Please Comment ® Please Reply ,ll%(essages (FROM APMANDO SAL AZAR. Phone: (786) 412-6032 Fax: (305) 557-8886 Email: sscateolbuild.ingfAhnllnnuth,net Webaite: americanatructuralcox orn .pate sent: 10111I2005 Time sent: Number of pnge4 including cover page: 5 Ref/ Marathon Hangar Development 1—Hangars l Repairs BID -PROPOSAL ROPOSAL Thanks! Armando ,Salazar 01/03/2036 00:24 3055970597 NIERICAN STRUCT CORP PAGE 02 AMERICAN STRUCTURAL CORPORATE BID — PROPOSAL 5206 West 25LN Avenue, Hialeah, Florida 33016 (786) 412-6032 Fax: (305) 557-8866 Project .Name: MARATHON I77ANGAR DEVELOPMENT T-HANGARS / REPAIRS Costumer: BOARD OF COUNTY CO'MMiSSI.ONOF MONROE COUNTY Contact., Andres Gutierrez Location: Phase: General Installation Services Phone: (305) 262-7466 Fax: (305) 261,4017 Mobil: Date: 10/14/05 DESCRi,rTION OF WORK 1. American Structural Corporate (ASC) will remove all roof panels and walls panels that are damaged, including all kind of trims and others, also will remove any other structural steel members, as purling, girts and beams and others. Note: 2. A SC will supply in coordination with manufacturers all materials and fabrication. to replace components of the existing metal. buildings. (Only items damaged). Material cost is included in. this proposal 3. Material .Delivery appxo. 8-10 weeks after order. 12% ($ I3,032.00) of total amount deposit to order. (Another percentage (%) will be balance by the day of unloading trucks. (ASC will be coordinating with Monroe County) 4. Two (2) mobilizations are included 5. Equipments by ASC in the Phase-l. and 11, all others expenses are included in this proposal -contract. 6. Supply Dumpster for waste and debris will be by Monroe County 7. Phase-1 is based in a continuous work from the day stated / scheduling completion between. 7 to 10 working days. 8. Phase-11 is based in a. continuous work scheduling completion between 24 working days PAYMENT FOR JOB SCHEDLiIUE_ IS: Fixed or_ipe of one handred_eiath thousands six hundred dollars (S 1.08. 600.00) Payments to be made as follows: (20 % after 5 days from the start day and remaining upon completion of worK with not All Payments shall be made in full, upon presentation of invoice. If payment is not made according to the terms above, American Structural Corporate .Inc. may charge a monthly service charge of one-and- one-lialf percent (1..5%), eighteen percent (18%) per year, ;From the first day defau.ltt is made. American Structural Corporate Inc. may lien the property where the work has been done. American Structural Corporate Inc. may use all legal methods in the collection of monies owed to it. American. Structural Corporate Inc. may seek compensation, for attempts made to collect unpaid monies. American Structural Corporate Inc_ may seek payment for legal fees and. other costs of collection, to the .full extent the lave allows. If the iob is not ready for tlu: SC[-'iC.e or materials requv ted, as sc4tcclulerl, and fhe, delay iti not d-uz Lip . TIleric2arn Structural Corporate lnc. s actiotis, American SL7nctur21 Corporate inc. may ch, irze the astumcr for lost t.iTne. This charge will be at a rate of $ 40 per hour, per man] including travel time, I.i' you hnvc any questions or Lion!t lnderstand this proposal, seek prof ssional. advir:r. U'pou acceptancv, Ihi: prate saI be(:ories s binding contract between both pxrtics_ THI5 RlD 1LX5 BFEN PRUSEINTED AN) .ACCEPTED BY T E PEWSONS WHOSL LNWALS APPEAR BELOW • We the undersigned, do hereby agree to, and accept, all tenrns and conditions of this proposal. • We fully understand the terms and conditions, and hereby consent to Ater this contract. ASCorporate Initials: Owner or General Contractor. 01103I2036 00:24 3055970597 AMERICAN STRUCT CORP AMERICAN STRUCTURAL CORPORATE 5206 West 25LN Avenue, .I ialeah, Florida 33016 (786) 412-6032 Fax: (305) 557-8866 Others Inclusions a. Liability Insurance for own forces, vehicles and operations. b. Attendance at project coordination meetings. c. Warranties as specified (as well as warranties required by general conditions) d. Cleanup of waste and debris Specifically excluding the following: a. Grout b_ Insulation c_ Final Cleaning d. Touch painting_ e. Wood nailed/ Moles f. Code requirements_ g. Unloading trucks- h. Exterior Stairs. i. Roll -up doors. J. Stairs Support. k_ Mechanical Equipment I. Painting of galvanized steel. m. General layout of the project. n. Panel to Panel Connections, o. Panel to Footing Connections. p. Scaffolding required by the work q. Any items not specifically noted herein. r. Field dimensions if required are by other. s. ASC is not responsible for the delay of missing parts. t. Any materials or services not specifically denoted above. . u. Hoisting of workers, material and equipment required by the work. v. Roof opening. Or A/C Frames or frames not showed on structural drawings. w. Any costs associated with permits, inspections, or field surveys. x, Engineering, Design calculations, signing and sealing of drawings by a specifically included in scope of work above. PAGE 03; BID — PROPOSAL Professional Engineer unless a. This quotation has been prepared without the knowledge of separated printed specifications. Price is subject to change based on content and / or requirements of specifications, which we have not reviewed b. American Structural Corporate Inc. will not accept responsibility for damage if items are left in place unprotected c_ Foundations are to be completed by others to grade with anchor bolts properly set with center lines marked in both directions on foundations and leveling nuts set at proper elevation, American Structural Corporate Inc, excludes anv survev work. d. Trucks delivering steel will occupy space during the erection process. Steel may also be off loaded in designated 'lay down "areas and the marshaled to the erection area as needed. e. American Structural Corporate Inc. requires be provided with safe, adequate access to the site, and a firm, properly graded, well drained, adequate and convenient space in which to set up and operate erection f. American Structural Corporate Inc. needs to be able to work in an area free of overhead power lines or other obstructions. _ g. This proposal is based on one continuous uninterrupted erection operation. If it is necessary to have additional equipment and / or personnel move — ins due to the fault of others, an extra contract will be issued to cover the cost at a rate of $ 4.0 / per crew man-hour and — /per crane hour. Size of crane will determine charaes for it. A14FRICAN STRUCTURAL CO.KPORATE Inc THIS BID HAS BEEN FRESEIV Q ANQ ACCEPTED BY JU9 PERSONS WHOSE YiAMES APPEAR BELOW We the undersigned do hereby agree to, and accept, all terms and conditions of this arcpossal. Lve fully understand the terms and conditions, and hereby consent to enter this contract. Subcontractor 1 AS Corporate Owner or General Contractor. By: Armando Salazar By: Title: President Title: Date: Date: