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Item B15BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: February 15, 2006 DIVISION: Public Works Division BULK ITEM: Yes x No DEPARTMENT: Fleet M ./Facilities/Parks & Beaches STAFF CONTRACT PERSON: Roy Sanchez AGENDA ITEM WORDING: Approval to purchase two (2) 2006 F550 Crew Cab Dump Trucks from Garber Ford Mercury, Inc. under Florida Sheriffs Association/Florida Association of Counties Association Bid Award 04- 12-0823 RO, in the total amount of $80,648, to replace two dump trucks destroyed by Hurricane Wilma. ITEM BACKGROUND: Facilities Maintenance Unit 0903/5044 and Unincorporated Parks & Beaches Unit 0901/200 were destroyed by Hurricane Wilma and need to be replaced. PREVIOUS RELEVANT BOCC ACTION: None. CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval. TOTAL COST: $80,648.00 COST TO COUNTY: same REVENUE GENERATED: no APPROVED BY: Co. Atty DIVISION DIRECTOR APPROVAL: BUDGETED: Yes: x No: Account No. 125-0459105-560641 SOURCE OF FUNDS: Hurricane Wilma OMB/Purchasing: �" Risk Management: 15 Dent DOCUMENTATION: INCLUDED: x NOT REQUIRED: DISPOSITION: AGENDA ITEM #: MONROE COUNTY ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING OFFICE PH_ 305-292-4465 FAX 305-292-4515 REQUEST TO PURCHASE To: Purchasing Office Date: JanuM 26 2006 From (Dept.): Facilities Maintenance Purchasing Approval Name: Roy Sanchez Phone/Ext.- 3572 Ship to Location #: 052 QtY. I Unit I Prod.# I I Ea LIM Account #: 0459105 56064i Grant/Project #: Description 17,90 GVWR Cab/Chassis Unit Cost Total Cost 1 Ea i) tion 'Nailer taw acka a 585.00 585.00 1 Ea 3K Third. Ke 75.00 75.00 1 Ea 1.65 84" cab to axle 200.00 200.00 1 Ea W56 Crew cab 348000 1 Ea I8L Cab steps 320.00 320.00 1 Ea ointion 12' stake bad d-ump 8 250.00 8 250.i I Ea Q -tion Rain shields 65.00 65.00 1 Ea O- tioa Backup akam 89.00 89.00 1 Ea RMD Roof -mount dual amber 235. 00 235.00 trobe 1 Ea DSM Complete set sho manuals F.lPrtrir '7`�.•.. c.,�+e,.. 400.00 -,o� ... 400.00 .�..., ..,. 1 Ea f3�xtion Total r12-J0,6 Acet. # Items needed by : , 20 Vender Name: Garber Ford Mercury- Inc. Vendor #: 009116 Remarks/RecOmmendations: REPLACING FACILITY Ii'IA:INTENANCE VEHICLE DESTROYED BY WILMA; 0903/5044. # 13 Date: Z G a G Reviewed ( ) By: Date- 0-M.B. Four MCP P3 Fev=d M/18f09 MONROE COUNTY ADMINISTRATIVE SERVICES DEPARTMENT PURCHASING OFFICE PH:305-292-4465 FAX:305-292-4515 RE UEST TO PURCHASE To: Purchasing Office Date: January 26, 2006 From (Dept.): Parks & Beaches Purchasing Approval Name: Roy Sanchez Phone/Ext: 3572 Ship to Location #: 052 Account #: 0459105„560641 Grant/Project #: Qty. Unit Prod.# Deseniption Unit Cost Total Cost Acet. # I Ea Sec #33 2005 Ford ]F-550 25 400.00 25 400.00 17,500 GVWR Cab/Chassis 4X2 standard white color 1 Ea Option Trailer tow -package 5$5A0 5$5.00 1 Ea 3K Third Key 75.00 75.00 1 Ea 165 84" cab to axle 200.00 200.00 1 Ea W56 Crew cab 3480.00 3148000 1 Ea ISL Cab stel2s, 320.00 320.00 1 1 Ea Ea O tion O tion 12' stake dump bodl 1500 lb. lift gate 6,890.00 2 250.00 6 $90.00 2 250.00 I Ea Oo tion Rain shields 65.00 65.00 1 Ea O tion Backug alarm 89.00 89..00 I Ea RMD Roof -mount dual amber strobe 235.00 235.00 1 Ea O on Electric TarpSystem 780.00 780.00 1 Ea DSM Complete set shop manuals 400.00 400.00 Bid Award 04-12-0823 RO Total LIL,769.00 J Items needed by: , 20 Vendor Name: Garber Ford MercuM Inc. Vendor #: 009116 Remarks/Recommendations: REPLACING FACILITY MAINTENANCE VEHICLE DESTROYED BY WILMA; 0901/200. Aa.,.:„sue+.�+;.,ar„�+.,..,.+:..�.. Reviewed � X By. - Purchasing Office use only: Reviewed ( ) By: O.M.B. Farm MCP N3 Revised 10113100 Date: / /— 2 V-0 6 Date: * ,Y FAQ= _=• L'i..ORID.N TIES All Aho.l florid. p ° FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION Base Speercations SPECIFiGATION #33 - 17.500 1b. GVWR CAB & CHASSIS 2 WHEEL DRIVE — 4 WHEEL DRIVE OPTIONAL (DUAL REAR WHEEL) FORD, GENERAL MOTORS OR APPROVED EQUIVALENT ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED 1. ENGINE a. Diesel engine, 6 or 8 cylinder, minimum 5.9L displacement_ The following engines, or approved equivalents are acceptable: Ford: 6.01, V8 Turbo Diesel GM: 6.6L I6 Turbo Diesel b. Heavy-duty alternator, minimum 100 amp. C. Maintenance free heavy-duty battery, 750 CCA minimum. d. Manufacturer's heavy-duty engine cooling. 2. TRAN MI I N AXLES a. Automatic transmission, 4 speed with overdrive, with manufacturer's heavy-duty cooling. b. Manufacturer's standard drive axle ratio for specified engine and transmission combination. C. Limited slip differential on 4-wheel drive. 3. PERF RMAN E ITEM a. Power steering. b. Rear anti4ock brakes, minimum. C. Power brakes, front brakes disc type, rear brakes may be drum or disc. 4. COMFORT ITEMS a. Air conditioning, factory installed. Bid Award Announcement (04-12-0823 ROLLOVER) 891 Base Specifications ##33 - 17,500 Ib. GVWR Cab & Chassis b. Tinted glass all around C. Manufacturer's standard production seats. Purchaser to select color at time of order. d. Manufacturer's standard radio. e. Rubber floor covering instead of carpeting. f. Keys: two (2) per vehicle, single key locking system, (each vehicle keyed differently). 5. SAFETY ITEMS a. Dual mount outside mirrors, to provide field of vision for vehicles to 96" wide. b. Interioi dome light(s), with left and right door activated switches. C. Minimum 2-speed electric wipers; windshield washers. d. Air Bag: Driver and right front passenger, if available. e. Daytime running lights (if available). f, Interior (day/night) rear view mirror. 6. TIRES AND WHEELS a. BSW, all season tread, radial. 19.5" heavy duty truck tires. b. Conventional spare tire and rim. C. Jack and wheel wrench, if available 7. CHASSIS. FRAME. CAB a. Minimum 17,500 lbs. GVWR b. Cab & chassis only. C. Front bumper, bright or painted. d. Manufacturer's standard colors, factory agenies. f. Cab to center of rear axle - approximately d. Fuel capacity, minimum 34 gallons. painted. Colors to be determined by individual ,t In addition to equipment specified, vehicle shall be equipped with all standard equipment as specified by the manufacturer for this model and shall comply with all EPA Emission Stan- dards and all Motor Vehicle Safety Standards as established by the U.S. Department of Trans- portation regarding the manufacture of motor vehicles. The successful bidder shall be responsible for delivering vehicles that are properly serviced, clean and in first class operating condition.. Pre -delivery service, at a minimum, shall include the following: a. Complete lubrication. b. Check all fluid levels to assure proper fill. c. Adjustment of engine to proper operating condition. d. Inflate tires to proper pressure. e. Check to assure proper operation of all accessories, gauges, lights, and mechanical features. f. Focusing of headlights. g. Cleaning of vehicles, if necessary, and removal of all unnecessary tags, stickers, papers, etc. DO NOT remove window price sticker or supplied line sheet. 892 Bid Award Announcement (04-12-0823 ROLLO�,- R) FAC-,- FL01UDA s F. C :C)L1" ] IEli AllM-a! T-1—ida FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 2006 FORD F-550 Specification #33 (17,500 Ib. GVWR Cab & Chassis, 4 x 2) The Ford F-550 (F56) cab and chassis purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by manufacturer by specification by zone. ZONE: * Western * Northern Central Southern BASE MCE: $25,497.00 $25,400.00 $25,399.00 $25,400.00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist You in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE. An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. * = Specification Low Bid LEGEND FOR DELETE/ADD OPTIONS Every l inewill require a DOLLAR VALUE or one of the following abbreviations: Std. = manufacturer's standard equip. Incl. = included with base specs. NC = no additional charge NA = not applicable to the vehicle — = option not bid by vendor Bid Award Announcement (04-12-0823 ROLLOVER) N VEHICLE: F-550 F-550 F-550 F-550 DEALER: Garber Ford Garber Ford Don Reid Garber Ford ZONE: Western 7k Northern 5k Central Southern BASE PRICE: $25,497.00 $25,400.00 $25,399.00 $25,400.00 Order First 2 & Code Delete Options bast Zones Central 99Y Provide gas engine with single battery in lieu of Diesel $ 3,080.00 $ 3,200.00 Engine Full size spare tire & rim $ 150.00 $ 100.00 Air conditioning $ 500.00 $ 500.00 Passenger air bag N/A $ 100.00 58Y AM/FM radio $ 30.00 N/A Daytime running lights $ 30.00 $ 10.00 AFT tank for 18 gal. mid ship N/A $ 50.00 Order First 2 & Code Add Options Last Zones Center 903 Power windows/door locks $ 530.00 $ 705.00 52N Speed control/tilt wheel $ 385.00 $ 385.00 433 Sliding rear window $ 125.00 $ 125.00 Trailer towing package, to include heavy-duty flashers, $ 585.00 $ 695.00 wiring for trailer plug (7 prong round), and class IV, frame mounted trailer hitch with 2" square removable receiver I" shank with 2" ball. May be dealer installed. 108DW Standard service body - wide body for dual rear wheels $ 4,320.00 $ 4,995.00 equal to Knapheide, Reading, Omaha, or Morrison witb correct mirrors. May be dealer installed. (NOTE: if you are ordering a service body, we are advising you to contact your awarded vendor.) Electric brake controller $ 325.00 $ 395.00 63T Dual alternators $ 335.00 $ 335.00 Idle control N/A STD 65C Dual fuel tanks $ 610.00 $ 610.00 585 AM/FM radio with single CD $ 275.00 $ 275.00 3K Third key $ 75.00 $ 100.00 TB9 All terrain tread tires on rear $ 190.00 $ 190.00 165 84" cab to axle $ 200.00 $ 200.00 201 120" cab to axle $ 410.00 $ 410.00 X5L Limited slip differential $ 360.00 $ 360.00 XLT Manufacturer's model upgrade pkg. $ 2,110.00 $ 2,960.00 (please specify pkg. bid) X56 Extended cab $ 2,545.00 $ 2,345.00 W56 Crew cab $ 3.480.00 $ 3,300.00 189 108" cab to axle $ 325.00 N/A 18L Cab steps $ 320.00 $ 370.00 1500 lb. lift gate $ 2,250.00 $ 2,795.00 132DW 11 ft. utility (requires 84" CA) $ 5,285.00 $ 6,395.00 8 ft. 2 yd dump with manual tarp $ 5,870.00 $ 5,895.00 10 ft. 2 yd dump with manual tarp (requires 84" CA) $ 6,185.00 $ 5,995.00 894 Bid Award Announcement (04-12-0823 ROLLO ER) VEHICLE: F-550 DEALER: Garber Ford ZONE: Western SASE PRICE: $25,497.00 Order Code Add Options (cont'd) 68U 62R BUC 67H F-550 Garber Ford * Northern $25,400.00 F-550 Don Reid �r Central $25,399.00 12 ft. flat stake body (requires 94" CA)) 16 ft. flat stake body (requires 120" CA) 16 ft. contractors dump with manual tarp (requires 120" CA) 16 ft. flat bed dump with manual tarp (requires 120" CA) 19 ft. rollback wrecker with wheel lift (requires 120" CA) 19,000 lb. GVWR 22,000 lb. GVWR Wrap -around grille guard 12,000 lb. winch with remote 4.000 lb. EH Auto Crane, or approved equivalent, with crane reinforcements with manual outriggers 5,000 lb. EH Auto Crane, or approved equivalent, with crane reinforcements with manual outriggers PTQ provision, automatic PTO transmission driven, manual, dealer installed PTO transmission driven, automatic, dealer installed 25K-22 Auto Crane body with shelf package, 12' bumper with crank outriggers, or approved equivalent 14' dry freight body pine floor wide body for dual rear wheels equal to American Commercial. Supreme or approved equal with correct mirrors. May be dealer Installed. (NOTE: If you are ordering a service body, we are advising you to contact your awarded vendor.) (Requires 111" cab to axle) 16' dry freight body pine floor wide body for dual rear wheels equal to American Commercial, Supreme or approved equal with correct mirrors. May be dealer installed. (NOTE: 1f you are ordering a service body, we are advising you to contact your awarded vendor.) (Requires 129" cab to axle) 20' dry freight body pine floor wide body for dual rear wheels equal to American Commercial. Supreme or approved equal with correct mirrors. May be dealer installed. (NOTE: If you are ordering a service body, we are advising you to contact your awarded vendor.) (Requires 129" cab to axle) Rainshields Backup alarm Back up camera with 3.5" LCD (rear mounted camera to provide wide angle field of vision at rear of vehicle Side air bags Front stabilizer bars Spray -in liner (Rhino or approved equivalent) First 2 8r Last Zones F-550 Garber Ford 7k Southern $25,400.00 Central $ 3,090.00 $ 4,305,00 $ 4,090.00 $ 4,935.00 $ 6,580.00 N/A $ 5,290.00 $ 8,700.00 N/A N/A $ 440.00 $ 440.00 N/A N/A $ 780.00 $ 995.00 $ 1,800.00 $ 2,495.00 $ 12,500.00 $ 13,500.00 $ 14,990.00 $ 17,300.00 $ 250.00 $ 250.00 $ 1,290.00 $ 1,295.00 $ 1,810.00 $ 2,595.00 $ 11,800.00 $ 10,700.00 $ 4,610.00 N/A $ 4,910.00 N/A $ 5,820.00 N/A $ 65.00 $ 100.00 $ 89.00 $ 100.00 $ 600.00 N/A N/A N/A $ 125.00 N/A $ 590.00 $ 995.00 Bid Award Announcement (04-12-0823 R011,01R) 895 VEHICLE: F-550 F-550 F-550 F-550 DEALER: Garber Ford Garber Ford Don Reid Garber Ford ZONE: Western Northern Central * Southern BASE PRICE: $25,497.00 $25,400.00 $25.399.00 $25,400.00 Order First 2 & Code Add Options (corrt'd) Last Zones Central GS Grill strobes (Whelen, Federal or approved equivalent) $ 375.00 $ 395.00 LED-GS LED grill flashing lights $ 360.00 $ 450.00 (Whelen, Federal or approved equivalent) RVS Rear view mirror strobes $ 415.00 $ 395.00 (Whelen, Federal or approved equivalent) LED-RVS LED rear view mirror flashing Iights $ 420.00 $ 425.00 (Whelen, Federal or approved equivalent) RMS Roof -mount single amber strobe beacon $ 210.00 $ 195.00 (Whelen, Federal or approved equivalent) RMD Roof -mount dual amber strobe beacon $ 235.00 $ 295.00 (Whelen, Federal or approved equivalent) 4-CS 4 corner strobe amber bar $ 576.00 $ 595.00 (Whelen, Federal or approved equivalent) 4-CLED 4 corner LED amber bar $ 866.00 $ 995.00 (Whelen, Federal or approved equivalent) CSP60 Corner Strobe Kits - Whelen Kit with 4 clear tubes, 6 $ 450.00 $ 395.00 outlet CSP 60w power supply, 2-15' cables, 2-30' cables CSP90 Corner Strobe Kits - Whelen Kit with 4 clear tubes, 6 $ 490.00 $ 425.00 outlet CSP 90w power supply, 2-15' cables, 2-30' cables SPS6J Corner Strobe Kits - Federal Kit with 4 clear tubes, 6 $ 450.00 $ 400.00 outlet SPS6J power supply, 2-15' cables, 2-30' cables RICH Corner Strobe Kits - Federal Kit with 4 clear tubes, 6 $ 490.00 $ 475.00 outlet RICHOCHET power supply, 2-15' cables, 2-30' cables NEB Corner Strobe Kits - Soundoff Kit with 4 clear tubes, 6 $ 490.00 $ 400.00 outlet, 60w Nebula power supply, 2-15', 2-30' cables GEM Corner Strobe Kits -- Soundoff Kit with 4 clear tubes, 6 $ 510.00 $ 450.00 outlet, 1lOw Gemini power supply, 2-15', 2-30' cables DSM Complete set of shop manuals ONLY $ 400.00 $ 295.00 5/75B 5/75 Manufacturer's Extended Base Care $ 2,485.00 $ 2,485A0 Warranty ($0 deductible)* See Page 1050 5/75E 5/75 Manufacturer's Extended Extra Care N/A N/A Warranty ($0 deductible)* 5/75P 5/75 Manufacturer's Extended Power Train $ 2,305.00 $ 2,305.00 Warranty ($0 deductible)* 5/75B 5/75 Manufacturer's Extended Base Care $ 2,675.00 $ 2,675.00 Warranty ($0 deductible)* - Diesel 5/75E 5/75 Manufacturer's Extended Extra Care N/A N/A Warranty ($0 deductible)* - Diesel 5/75P 5/75 Manufacturcrs Extended Power Train $ 2.565,00 $ 2,565.00 Warranty ($0 deductible)* -. Diesel *Ford warranties will be $50.00 deductible on cab & chassis. 896 Bid Award Announcement (04-12-0823 1 Ol LOVER) Sheriffs Association G®ntiraQuoie carter Ford Mercury, Inc P.Q- BOX 945 Green Cove Spgs, FL 3204U945 Ph: 904-264-4502 J4#%--_ n R�� CH , RY Fax:904 2&f-OOS4 To: N]ONROE COUN7Y BOCG PhG"e 305-292-4485 From; Howard Wilrams Fax #: 306292 4515 Page$: I----- I Date: 3/21/2005 Re: Veh6cie Q�ate Sid#; 0¢127q823 item: #33 District SOUTHERN Model #: F55p CREW CAR vtaf ehrc�e Q�rote. ,4 uu �Yy Sheri s Nssociation Contract Quote Garber Ford, Mercury, Inc Attention: RON CHERRY To: _-.— MONROE COUNTY Phone # Fax fs; Re: 305-292-3571 - 305-292-3529 P.O. Box 945 Green Cove Spgs, FL 32043-0945 Ph: 904-264-4502 Fax.- 9Q4-284-051 From KATHY HART Pages; 1(including cover ©ate: 12f 1612005 Rid #: 04-12-0823 Item. SPEC ## 33 District SOUTHERN „w -- Model #: F550 GREW CAB Total Vehicle Quote: