Item B03BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 15, 2006
Bulk Item: Yes X No
Division: Emergency Services
Department: Fire Rescue
Staff Contact Person: Dance Haves
AGENDA ITEM WORDING: Resolution authorizing the Mayor to execute an EMS County Grant
Application and related Request for Grant Distribution to the State of Florida Department of Health, Bureau of
Emergency Medical Services,
ITEM BACKGROUND: The Department of Health, Bureau of Emergency Medical Services (EMS) is
authorized by Chapter 401, Part II, Florida Statutes to distribute county grant funds. County grant funds are
derived from surcharges on the fines for various traffic violations. A portion of these funds are made available
to eligible county governments to improve and expand their pre -hospital emergency medical services (EMS)',
systems. Local matching funds are not required.
On -going costs for EMS and replacement of equipment cannot be funded under this grant program. They
remain the responsibility of the counties and EMS agencies and organizations. Furthermore, county grant
cannot be used to supplant the existing county budget allocations.
The projected amount of Monroe County's award for FY2006 is S50,188.00. The application being subrnitt
is a request for the following: Purchase of Toughbook CFI S Notebook computers, new software, and upgra
of software (EMSPRO/RescueNet). Grant funds will be used for the continuing expansion of Monroe Coun
Fire Rescue (MCFR) field data collection and reporting which includes area municipal fire rescue systems.
Grant funds will also be used to purchase map and grid books for MCFR's mapping project that will benefit
rescue systems county -wide. In order to keep apprised of all current information which will improve our res
services for the benefit of citizens and visitors of Monroe County, grant fiends will also be used for travel
expenses to Rural Health EMS, State Advisory Council Meetings, and EMSPRO summits.
PREVIOUS RELEVANT BOCC ACTION: The County Award Grant is a yearly grant that provides
funding for EMS enhancement, and the Board has seen fit to approve the grant application every year these
grant funds have been available and requested. The date of the last BOCC approval for a County Award Grant
was January 19, 2005.
CONTRACT/AGREEMENT CHANGES: This is not a contract.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: 0.00 BUDGETED: Yes No N/A
COST TO COUNTY: 0.00 SOURCE OF FUNDS: Grant
REVENUE PRODUCING: Yes No N/A AMOUNT PER MONTH Year
APPROVED BY: County Atty YES OMB/P sing N,. A Risk lagement /A
DIVISION DIRECTOR APPROVAL:
Clark O. Martin, Jr.
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 2/05
AGENDA ITEM #
Clark O. Martin, Jr.
Fire Rescue
RESOLUTION NO. -2006
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA
AUTHORIZING MAYOR TO EXECUTE AN EMS COUNTY
GRANT APPLICATION AND RELATED REQUEST FOR
GRANT DISTRIBUTION TO THE STATE OF FLORIDA
DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY
MEDICAL SERVICES
WHEREAS, an EMS County Grant will continue to upgrade and enhance Monroe
County Fire Rescue's reporting system; will continue to upgrade area municipal fire
rescue reporting systems; will continue education to staff to improve the County's fire
rescue services; and will improve the area municipal fire rescue systems with updated
medical equipment; and therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, as follows:
1. The Mayor is hereby authorized to execute an EMS County C
Application and related Request for Grant Distribution to the State of Florida Departmet
Health, Bureau of Emergency Mcdical. Services, and copies of same being attached hereto.
2. The monies from the EMS County Grant will continue to upgrade
enhance Monroe County Fire Rescue's reporting system: will continue to upgrade
municipal fire rescue reporting systems; Gvill continue education to staff to improve
County's fire rescue services; and will improve the area municipal fire rescue systems
updated medical equipment.
1 The grant monies will not be used to supplant existing County I
budget allocations.
PASSED AND ADOPTED by the Board of
Florida, at a regular meeting of said Board held on the _
Mayor McCoy
Mayor Pro Tem. Nelson
Commissioner Spehar
Commissioner Neugent
Commissioner Rice
(SEAL)
Attest: DANNY L.KOLHAGE, Clerk
ME
Deputy Clerk
County Commissioners of Monroe., Coin
day of , 2006.
i
of
BOARD OF COUNTY COMMISSIONERS
OF MONROE COL]NTY, FLORIDA I
By:
Mayor/Chairman
`U` TION
.. ... ...... . �,.'�a' t]M PREY
11�-�
FLORIDA DEPARTMENT OF HEALTH
BUREAU OF EMERGENCY MEDICAL SERVICES
EMS COUNTY GRANT PROGRAM
.APPLICATION PACKET
Revised: June 2002
DESCRIPTION OF PROGRAM
OVERVIEW:
The Department of Health, Bureau of Emergency Medical Services (EMS) is authorized by
Chapter 401, Part II, F. S., to dispense grant funds. Forty-five (45) percent of these funds are
made available to the 67 boards of county commissioners (BCCs) to improve and expand
prehospital EMS systems in their county.
On -going costs for EMS and replacement of equipment cannot be funded under this grant
program. These costs remain the responsibility of the counties and EMS agencies and
organizations.
ELIGIBILITY:
EMS County grants are awarded only to BCCs. However, each BCCs is encouraged to
assess its countywide EMS needs and establish priorities before submitting a grant
application. The assessment should be coordinated with area EMS councils, when available.'
COUNTY GRANT PROCESS
APPLICATION FORM:
BCCs must copy and complete the form titled "EMS County Grant Application, DH Form 1684,
June 2002". The BCCs will return the county grant application and resolution ( item 5 on the
application) to the department.
NOTICE OF GRANT AWARD:
The Department shall send aNotice of Grant Award letter to the BCCs. This is the BCCs
official notice that its grant application has been approved for funding. The letter and its
attachments will include the amount of the award, the beginning and ending dates of the grant,
due dates for required reports, the approved budget, and additional grant conditions, if any.
1
APPLICATION SUBMISSION:
The BCCs must submit:
1. A completed application (DH Form 1684, June 2002) with original signatures of the
authorized county official.
2. A county resolution certifying the EMS county grant funds received shall be used to
improve and expand prehospital EMS and that the funds will not be used to supplant
existing county EMS budget allocations (item 4 in the application).
A complete EMS County Grant packet consists of the above two items. No copies are
required.
Mail the application to
County Grant
Emergency Medical Services
4052 Bald Cypress Way, Bin C18
Tallahassee, Florida 32399-1738
Retain this application packet because it contains the grant conditions and requirements, and
other information and forms needed.
2
EMS COUNTY GRANT APPLICATION
FLORIDA DEPARTMENT OF HEALTH
Bureau of Emergency Medical Services
Complete all items
1D. Code(The State Eureau.of EMS will assign the ID Code - leave this blank C.
1. County Name: ..MONROE .COUNTY Monroe Ca-unty Board of County Co=issi.oner.s
Business Address: 490 bard t ite 140
Marathon EL 11050
Tele hionei (obd)ins4567. 305-289-6004
Federal Tax ID Number Nine Digit Number). VF '5 5 6 0 0 0 7 4 9
2. Certification: (The a.ppl'scant signatory who has authority to sign contracts, grants, and other legal
documents for the county) I certlfy that all information and data in this EMS county grant application and
its attachments are true and correct. My signature acknowledges and assures that the County shall
comply fully with the conditions outlined in the Florida EMS County Grant Application,
Signature: Date:
r1.es "Sonny" Mc
3. Contact Person: (The.individual with direct knowledge of the project on a day-to-cfay asis RV .G _ E
responsibility for the implementation of the grant activities. This person is authorized to sign ggjVk1' Co
reports and may request project changes. The signer and the contact person may be the.
Name: Clark 0. Martin, Jr.
Position Title: Fire.Chief
Address:.. 40 53rd Street Suite 140
Marathon FL33050
Telephone. _2gq_fft04 Fax Number: 000loaa-aaoo 305-289-6330
&mail Address' $bcdefg�ryx.oam
4. Resolution: Attach.a.current resolution from the Board of County Commissioners certifying the grant
funds will improve.and.expand the county pre -hospital EMS system and will not be used to supplant
current levels of county expenditures.
6. Budget: Complete a budget page(s) for each organization to which you shall provide funds.
List the organization(s) ibelow. (Use additional pages if necessary)
Monroe County Fire Rescue (MCFR)
--:Key Largo Volunteer Ambulance Corps. KLVAG .
urn rorm -moo, Kev. June euut
3
T'! AT-fORUa-l'
S TO FOP} ,
A, HOTTON
iP�-Y AT;JRNEY
BUDGET PAGE 1 of 3 (MCFR)
DH Form 1.684, Rev. June 2002
BUDGET PAGE 2 of 3 (KLVAC)
A. Salaries and Benefits.
h'. de.,amount of salary per hour, FICA'per .C
Wrs.uber., Ws. Asn
TOTAL Salaries
TOTAL FICA
Grand total Salaries and FICA
B. Expenses: These are travel costs and the usual, ordinary, and incidental expenditures by an
agency, such as, commodities and supplies of a consumable nature excluding expenditures classified
as operating capital outlay (see next cateoo
h
.a.x
�a e quAMn
Travel cost for denlovment cost of electronic re-
3,267.0
TOTAL
C. Vehicles, equipment, and other operating capital outlay means equipment, fixtures, and other
tangible personal property of a non consumable and non expendable nature with a normal expected lif
or one (i) vear or more
i Form 1684, Rev. June 2002
4
TOTAL S 975.00
Grand Total $ 4,242.00
BUDGET PAGE 3 of 3 (ORPS)
A. Salaries and Benefits:
o ides am : 61 of s f hour, FICA per. :each :.
tfieririg `` e.. total number
,
TOTAL Salaries
TOTAL FICA
Grand total Salaries and FICA
B. Expenses: These are travel costs and the usual, ordinary, and incidental expenditures by an
agency, such as, commodities and supplies of a consumable nature excluding expenditures classified
as operatino capital outlay (see next category).
i
tY
nd; li ,.th quanti <:
a.NOW
TOTAL
C. Vehicles, equipment, and other operating capital outlay means equipment, fixtures, and other
tangible personal property of a non consumable and non expendable nature with a normal expected life
of one (1 ) veer .or more
Li..$.thew if appli.cabl. quantity
I W�_z
Completion of FY05 EMS patient -care reporting
.system Rescue et a rea y in progress which inc u ;es
computers, accessories, warranty, server and server.
accessories, Dell work station & work station con-
necr ivy y j$ 20,647.00
TOTAL $ 20,647.00
Grand Total 20,647.00
um rorm i eua, Kev. June 2uu2
** $97,716.71 + 4,242.00 + 20,647.00 = $122,605.71; broke down as follows:
Includes roll-over funds in the amount of $72,417.71 ($70,220.00 with accrued
interest of $2,197.71 through September 30, 2005), and FY2006 share of $50,188.00
which equals a TOTAL OF $122,605.71. 4
FLORIDA DEPARTMENT OF HEALTH
EMS GRANT PROGRAM
REQUEST FOR GRANT FUND DISTRIBUTION
In accordance with the provisions of Section 401.113{2}(a), F. S., the undersigned hereby
requests an EMS grant fund distribution for the improvement and expansion of pre -hospital
EMS.
DOH Remit Payment To:
Name of Agency: Board of County Commissioners, tiIonroe County, FL
Mailing Address: 490 63rd Street, Suite 140
Marathon, FL 33050
Federal Identification number Fed ID 59-6000-749
Authorized Official:
Signature Date
Charles "Sonny" McCoy, Mayor
Type Name and Title
,-To [ '!
Sign and return this page with your application to: M'
Florida Department of Health ON
a E
BEMS Grant Program `11D Y
4052 Bald Cypress Way, Bin C18�. - ��-
Tallahassee, Florida 32399-1738
Do not write. below this line. For use by Bureau of E
Grant Amount For State To Pay: $
Approved By
Signature of EMS Grant Officer
State Fiscal Year:
o0r anization Code E.0,
64-25-60-00-000 N
Federal Tax ID: VF
Grant Beginning'Date: 0..6tober 1,
DH Form 1767P, Rev. June 2002
Medical Services personnel only
Grant ID: Cade:
Date
OCA Object Code
N2000 7
Grant Ending Date: September 30,
5