Item C19 C.19
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CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS
y M T� \�1a� Mayor Michelle Coldiron,District 2
�1 1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
September 15, 2021
Agenda Item Number: C.19
Agenda Item Summary #9673
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Janet Gunderson (305) 292-4470
NA
AGENDA ITEM WORDING: Ratification of submission of a grant application to the U.S.
Department of Justice (DOJ), Bureau of Justice Assistance (BJA) for the FY2021 Edward Byrne
Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $14,691.
Approval of the funding to be supportive of the Monroe County Probation Services Case
Management Technology and authorization for the Director of Budget and Finance to execute
acceptance of the award and related documents. Cash match is not required.
ITEM BACKGROUND: Annually Monroe County receives a direct allocation from the U.S.
Department of Justice (DOJ) for law enforcement/criminal justice related programs. In previous
years this funding had been used to support Monroe County Drug Court Medical Director program,
however, in September 2019 the County discontinued outsourcing misdemeanor probation services
with a private entity, bringing the provision of these services under Court Administration for the 16th
Judicial Circuit, which has produced the need for probation case management technology that
automates the functions of Court Administration's Probation Services and provides secure data
storage. The grant application was submitted on August 13, 2021.
PREVIOUS RELEVANT BOCC ACTION: On September 16, 2020, Agenda Item C.14, the
Board of County Commissioners approved ratification of submission of a grant application to the
DOJ, BJA for the FY2020 Edward Byrne Memorial Justice Assistance Grant(JAG)Program Local
Solicitation in the amount of$12,149. Approval of the funding to be supportive of the Monroe
County Drug Court Medical Director Initiative program and authorization for the County
Administrator to execute acceptance of the award and related documents. Cash match not required.
On August 21, 2019, Agenda Item C.32 the Board of County Commissioners approved submission
of an application to the DOJ BJA for the (Federal) FY2019 Byrne/JAG Local Solicitation for
support of the Monroe County Court Medical Director Initiative and authorization for the County
Administrator to execute acceptance of the award and related grant documents.
On August 21, 2019, Agenda Item C.32 the Board of County Commissioners approved an Interlocal
Agreement(ILA)with Court Administration of the 16th Judicial Circuit to operate and manage the
Misdemeanor Probation Program.
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C.19
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
O-BJA-2021-135004_Case Mgmt Technology_App Package
FY2021 Byrne JAG Local Solicitation
FINANCIAL IMPACT:
Effective Date: 10/01/2020
Expiration Date: 09/30/2022
Total Dollar Value of Contract: $14,691.00
Total Cost to County: $0
Current Year Portion: $0
Budgeted: No
Source of Funds: Federal
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: $14,691.00
County Match: No
Insurance Required: No.
Additional Details:
N/A
REVIEWED BY:
Christine Limbert Completed 08/30/2021 1:37 PM
Tina Boan Completed 08/30/2021 2:13 PM
Liz Yongue Completed 08/30/2021 4:06 PM
Board of County Commissioners Pending 09/15/2021 9:00 AM
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OMB Number:4040-0004
Expiration Date:12/31/20Z
Application for Federal Assistance SF-424
"1.Type of Submission: "2.Type of Application: If Revision,select appropriate letter(s):
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Preapplication ®New
®Application Continuation Other(Specify):
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Changed/Corrected Application Revision O
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"3.Date Received: 4.Applicant Identifier: CN
07/23/2021 N
5a.Federal Entity Identifier: 5b.Federal Award Identifier:
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State Use Only:
6.Date Received by State: 7.State Application Identifier:
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8.APPLICANT INFORMATION: CL
"a.Legal Name: Monroe County Board of County Commissioners
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"b.Employer/Taxpayer Identification Number(EIN/TIN): "c.Organizational DUNS:
59-6000741) 0738767570 000
d.Address:
"Street1: 1100 Simonton Street
Street2: Room 2-213
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"City: Key West
County/Parish: CL
"State: FL: Florida
Province:
"Country: USA: UNITED STATES
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"Zip/Postal Code: 33040-3110
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e.Organizational Unit:
Department Name: Division Name:
Budget & Finance Grants Administration O
f.Name and contact information of person to be contacted on matters involving this application:
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Prefix: "First Name: Janet
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Middle Name: r
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"Last Name: Gunderson N
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Suffix: '
Title: Grants Coordinator
Organizational Affiliation:
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Monroe County BOCC
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"Telephone Number: (305) 292-4470 Fax Number:
"Email: Gunderson-Janet@monroecounty-fl.gov
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Tracking Number:GRANT13429954 Funding Opportunity NUmber:O-BJA-2021-35004 Received Date:Jul 23,2021 09:04:59 AM EDT
C.19.a
Application for Federal Assistance SF-424
*9.Type of Applicant 1:Select Applicant Type:
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B: County Government O
Type of Applicant 2:Select Applicant Type:
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Type of Applicant 3:Select Applicant Type:
"Other(specify):
*10.Name of Federal Agency:
Bureau of Justice Assistance
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11.Catalog of Federal Domestic Assistance Number:
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16.738
CFDA Title:
Edward Byrne Memorial Justice Assistance Grant Program
*12.Funding Opportunity Number:
0-BJA-2021-35004
"Title:
BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation a)
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13.Competition Identification Number: I
C-BJA-2021-00149-PROD
Title:
Category 1 - Applicants with eligible allocation amounts of less than $25,000 U
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14.Areas Affected by Project(Cities,Counties,States,etc.):
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Add Attachment Delete Attach rtt Vl vv A tachment
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*15.Descriptive Title of Applicant's Project: r
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Monroe County Probation Services Case Management Technology N
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Attach supporting documents as specified in agency instructions.
Add Attachments Delete Att chr r t View Attach t� �
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i Tracking Number:GRANT13429954 Funding Opportunity Number:O-BJA-2021-35004 Received Date:Jul 23,2021 09:04:59 AM EDT
C.19.a
Application for Federal Assistance SF-424
16.Congressional Districts Of:
"a.Applicant FL26 "b.Program/Project FL26 O
Attach an additional list of Program/Project Congressional Districts if needed.
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Add Attachment Delete Attachment View Attachment
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17.Proposed Project: CD
*a.Start Date: 10/O1/2020 "b.End Date: 09/30/2022
18.Estimated Funding($):
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*a.Federal 14,691.001 _
*b.Applicant 0.00
*c.State 0.00 O
*d.Local 0.00
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*e.Other 0.00
*f. Program Income 0.00
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*g.TOTAL 14,691.00
*19.Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a.This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. W
® c. Program is not covered by E.O. 12372. O
*20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.)
Yes ®No CIL
If"Yes",provide explanation and attach
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Add Attachment Delete Attachment I View Attachment CD
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21.*By signing this application, I certify(1)to the statements contained in the list of certifications**and(2)that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to O
comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may
subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001)
® **IAGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency O
specific instructions.
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Authorized Representative:
Prefix: *First Name: JanetLO
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Middle Name: CNI
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*Last Name: Gunderson CD
Suffix:
*Title: Grants Coordinator
*Telephone Number: 305-292-4470 Fax Number: 0)
*Email: Gunderson-Janet@monroecounty-f1.gov U
*Signature of Authorized Representative: Janet Gunderson *Date Signed: 07/23/2021
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Tracking Number:GRANT13429954 Funding Opportunity NUmber:O-BJA-2021-35004 Received Date:Jul 23,2021 09:04:59 AM EDT
C.19.a
Monroe County,Florida O-BJA-2021-135004Byme JAG/FFY2021 Local Solicitation
DUNS No.073876757
Applicant: Monroe County, Florida, governed by a Board of County Commissioners (BOCC).
Proiect Title: "Monroe County Probation Services Case Management Technology" .2
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Program Narrative (Category 1 —Eligible Allocation Less than $25,000)
F.S. 948.15 provides for misdemeanor probation services to be provided by a private or public
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entity. On September 1, 2019, the Sixteenth Judicial Circuit discontinued outsourcing
misdemeanor probation services with a private entity, bringing the provision of these services in-
house.
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Bringing misdemeanor probation services in-house has been a positive change to our county CL
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wide criminal justice system, providing improvement in crime prevention, control, reduction, the
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support of crime victims, and the enforcement of criminal law.
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The Sixteenth Judicial Circuit will enter into an agreement with a probation technology provider
for the provision of a full-featured Probation Case Management System (PCMS) that will
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automate the functions of the Probation Department. The technology provider will also provide
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the Sixteenth Circuit staff with on-line and/or on-site training for new hires, as well as all
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updates and any training required to use the updates. Most importantly, the technology provider o
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will host and securely store all Probation Case Management data collected by the Probation Case
Management Staff. E
A full-featured criminal justice information system will automate the functions of our Probation
Department. The new PCMS will integrate with other case management applications and will
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give Probation Staff the ability to autogenerate letters and forms of correspondence; randomly
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schedule drug/alcohol tests; autogenerate affidavits and warrants for noncompliant probationers;
track probation terms that are nearing completion; process a high volume of payments, including '
restitution owed to victims; and generate financial reports partner agencies rely upon, such as the
Clerk's and County Finance Offices, to properly apply and track payments.
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Monroe County,Florida O-BJA-2021-135004Byme JAG/FFY2021 Local Solicitation
DUNS No.073876757
The proposed PCMS will track information on defendants and cases and will be built on a
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platform that can be extended to accommodate departmental specific workflow and programs.
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Once Staff enters data on defendants, this same data will then appear on all forms and
documents. A calendaring system tracks appointments and schedules, be it a single meeting or
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monthly reoccurring office visits. The system can be queried for any data or event, including
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cases set for court in a given week, probationers who have yet to fulfill all obligations of their
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probation, probation termination dates, and probationers who have failed drug tests or missed
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scheduled appointments.
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The PCMS may also be used for managing specialized services such as community service
hours, electronic monitoring, restitution payments, and other court-ordered conditions. The E
system can also be extended to capture data on custom tabs, a useful feature to support data
required for special programs:
• Single entry of data
• Custom reports CL
• Automated letter generation
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• Automated import of data 0
• Document and report creation pulls data from multiple sources
• Dynamic query capability
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• Customized for special programs ti
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Performance measures/outcomes: LO
• The Sixteenth Judicial Circuit will contract with a Probation Technology Service
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provider for the provision a full-featured Probation Case Management System and secure
data storage.
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• Approximately 4.75 (FTEs) Probation Case Managers will have access to Probation Case
Management System.
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Monroe County,Florida O-BJA-2021-135004Byme JAG/FFY2021 Local Solicitation
DUNS No.073876757
Analysis of Need: Monroe County, the southernmost county in in the continental United States
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and often referred to as the Florida Keys, consists of a string of islands connected by U.S.
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Highway One. Monroe County is a special place, like none other in the United States
surrounded by the Florida Keys National Marine Sanctuary.
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One challenge for the Monroe County government is operating within the County's unique
geography. Most counties with a residential population of about 75,000 do not need three (3)
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courthouses and three (3) government centers. Most counties also do not have the added expense
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of having to provide governmental services to people who are spread out in a linear fashion for
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120 miles —and rely on one main road with 42 bridges to get around.
Our three (3) courthouse locations are Key West (lower keys), Marathon (middle keys) and
Tavernier (upper keys) and are more than forty-five (45) miles apart. In order to effectively track
Probation Case Management services, it is imperative to have a secure system, with a single
database in which all probation management data may be shared among the multiple courthouse
locations as well as multiple probation case managers throughout the Keys. CL
It is this uniqueness of Monroe County's geography that substantiates the need for a secure, fall-
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featured Probation Case Management(software) System. 0
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Monroe County,Florida O-BJA-2021-135004Byme JAG/FFY2021 Local Solicitation
DUNS No.073876757
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Budget and Budget Narrative"
Budget Category Quantity Name Price 0
Enter into a contract with a Probation Technology provider for $14,250.00 0
the provision of a full-featured Probation Case Management
System (PCMS)that automates the functions of the Probation
Department and for the provision of secure data storage.
a. $14,250/ $250 per month,per user will provide 4.75 FTEs with
Probation Case Management Technology.
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Proposed Fee Schedule by Technolo y Service Provider:
Number Monthly Fee 0
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of Users Per User
1-5 $250.00
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6-10 $225.00 E
11 + $200.00
National Incident-Based Reporting System (NIBRS) (3%) 0
Training local agencies on how to collect and submit NIBRS data $441.00 �?
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TOTAL PROJECT COSTS $14.691.00
Federal Request $14,691.00
Non-Federal Amount $0.00
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Budget Narrative 0
The Justice Department has allocated $14,691.00 to Monroe County, Florida as part of the
Federal Fiscal Year 2021 JAG Local Solicitation. The Sixteenth Judicial Circuit, Monroe
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County is applying for the total amount. ti
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$14,250 will support 4.75 (FTEs) Probation Case Managers with Probation Case Management LO
Technology. The discontinuation of outsourcing misdemeanor case management services has
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created a new need for Probation Case Management Technology. These federal funds will not be
used to replace or supplant any nonfederal funds as none were appropriated for this purpose.
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The Sixteenth Judicial Circuit will contract with a provider of Technology services in
compliance with Monroe County's purchasing policies.
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Monroe County,Florida O-BJA-2021-135004Byme JAG/FFY2021 Local Solicitation
DUNS No.073876757
In effort to help with the preparation for the implementation of the new National Incident-Based
0
Reporting System (NIBRS), the new data reporting standard that becomes effective January 1,
2021, this budget is allocating, $441 (3% of the 2021 Byrne/JAG allocation), toward training in
how to collect and submit NIBRS data.
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**Note: Also attached is the Budget Detail Worksheet using Microsoft Excel; the form was accessed
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at https://oip•gov/funding/Apply/Forms/BudgetDetailWorksheef htm
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Monroe County,Florida O-BJA-2021-135004Byme JAG/FFY2021 Local Solicitation
DUNS No.073876757
Governing Body Review Narrative
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This Federal FY2021 (0-BJA-2021-135004) Edward Byrne Memorial Justice Assistance Grant
JAG application for Monroe County is scheduled to be resented to the governing body, the 0
(JAG) PP tY P g g Y�
Board of County Commissioners (BOCC), by September 15, 2021, as part of the official agenda
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for the regular, monthly (September) meeting of the BOCC. The application will be reviewed by
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the Monroe County Board of Commissioners at the publicly noticed Commission meeting
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scheduled on September 15, 2021. The application will thus be made public to the citizens
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neighborhoods, and community organizations and they will have an opportunity to comment on
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its worthiness at the September 15, 2021, Commission meeting. (The Sixteenth Circuit, Monroe
County Drug Court Program was unable to present this application to the Board of County E
Commissioners at an earlier date due to the short turn-around time between solicitation release
date, June 8, 2021, the time to prepare the application and the BOCC Agenda Deadline for the 0
September BOCC meeting.)
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Monroe County,Florida O-BJA-2021-135004Byme JAG/FFY2021 Local Solicitation
DUNS No.073876757
Applicant Disclosure of No Pending Applications
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The Monroe County Board of Commissioners do not have pending applications submitted within
the last twelve (12) months for federally funded grants or sub-grants (including cooperative o
agreements) that include requests for funding to support the same project being proposed under
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this solicitation that will cover the identical cost items outlined in the budget narrative and
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worksheet in the application under this solicitation.
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U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329
OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023
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Background 0
Recipients'financial management systems and internal controls must meet certain requirements, including those
set out in the"Part 200 Uniform Requirements" (2.C.F.R. Part 2800). 0
Including at a minimum, the financial management system of each OJP award recipient must provide
for the following:
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(1)Identification, in its accounts, of all Federal awards received and expended and the Federal programs under
which they were received. Federal program and Federal award identification must include, as applicable, the
CFDA title and number, Federal award identification number and year, and the name of the Federal agency.
(2)Accurate, current, and complete disclosure of the financial results of each Federal award or program. W
(3)Records that identify adequately the source and application of funds for Federally-funded activities. These
records must contain information pertaining to Federal awards, authorizations, obligations, unobligated
balances, assets, expenditures, income, and interest, and be supported by source documentation.
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(4)Effective control over, and accountability for, all funds, property, and other assets. The recipient must CL
adequately safeguard all assets and assure that they are used solely for authorized purposes.
(5)Comparison of expenditures with budget amounts for each Federal award.
(6)Written procedures to document the receipt and disbursement of Federal funds including procedures to
minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement
by the OJP recipient.
(7)Written procedures for determining the allowability of costs in accordance with both the terms and conditions of
the Federal award and the cost principles to apply to the Federal award.
(8)Other important requirements related to retention requirements for records, use of open and machine readable
formats in records, and certain Federal rights of access to award-related records and recipient personnel. m
1. Name of Organization and Address: CL
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6. Year Established: 7. Employer Identification Number(EIN(): ( 8. DUNS Number:
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9. a) Is the applicant entity a nonprofit organization (including a nonprofit institution of higher education) as
described in 26 U.S.C. 501(c)(3) and exempt from taxation under 26 U.S.C. 501(a)? []Yes N No
If"No"skip to Question 10.
If"Yes", complete Questions 9. b) and 9. c).
Page 1 of 4
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U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329
" OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023
0
AUDIT INFORMATION
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9. b) Does the applicant nonprofit organization maintain offshore accounts for Yes No 0
the purpose of avoiding paying the tax described in 26 U.S.C. 511(a)?
9. c)With respect to the most recent year in which the applicant nonprofit
organization was required to file a tax return, does the applicant nonprofit ❑Yes No
organization believe (or assert)that it satisfies the requirements of 26 C.F.R.
53.4958-6(which relate to the reasonableness of compensation of certain CD
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individuals)? >-
If"Yes", refer to"Additional Attachments" under"What An Application Should
Include" in the OJP solicitation (or application guidance) under which the m
applicant is submitting its application. If the solicitation/guidance describes the o
"Disclosure of Process related to Executive Compensation,"the applicant
nonprofit organization must provide--as an attachment to its application--a
disclosure that satisfies the minimum requirements as described by OJP.
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For purposes of this questionnaire, an"audit" is conducted by an independent, external auditor using generally CL
accepted auditing standards(GAAS) or Generally Governmental Auditing Standards(GAGAS), and results in an
audit report with an opinion.
10. Has the applicant entity undergone any of the following types of audit(s)(Please check all that apply):
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ME "Single Audit" under OMB A-133 or Subpart F of 2 C.F.R. Part 200
ME Financial Statement Audit
rl Defense Contract Agency Audit(DCAA)
rol Other Audit&Agency (list type of audit
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None(if none, skip to question 13)
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11. Most Recent Audit Report Issued: Within the last Within the last Over 2 years ago N/A
12 months 2 years
s r s{ S\i}tt Z`Ihr`�) 1,J 7 i 4st ti»,t t`t{}}1 Itt st ilis t s ill s Its Its Its Its Its Its Its Its Its Its Its It s,i r
Name of Audit Agency/Firm: �� rytt !! " ' `1s }1i { i,1'i1,1'i`11{,1',11{,1',11{,1',11{,1',11{,1',11{,1',11{,1',11{,1',11{,1',11{,1',11{,1',11i{,1'i
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AUDITOR'S OPINION
12. On the most recent audit, what was the auditor's opinion? 0
rol Unqualified Opinion Qualified Opinion Disclaimer, Going Concern N/A: No audits as
or Adverse Opinions described above
"�. l l' >t i4v> i u iii iui i iv
Enter the number of findings (if none, enter"0'.,, �1 iJtt t rss,S,1,1't1�1'i1 i1'i1 i1'i1 i1'i1 i1
Enter the dollar amount of questioned costs(if none, enter" 0")u
Were material weaknesses noted in the report or opinion? Yes NNo
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13.Which of the following best describes the applicant entity's accounting system:
Manual nAutomated #Combination of manual and automated
14. Does the applicant entity's accounting system have the capability to CD
®Yes No Not Sure
identify the receipt and expenditure of award funds separately for each
Federal award?
15. Does the applicant entity's accounting system have the capability to N Yes ONo Not Sure
record expenditures for each Federal award by the budget cost categories
shown in the approved budget? m
16. Does the applicant entity's accounting system have the capability to Yes ONo 0 Not Sure
record cost sharing ("match")separately for each Federal award, and
maintain documentation to support recorded match or cost share?
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r
U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329
" OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023
r17. Does the ap7employees
s accounting system have the capability to Yes No Not Sure
urately track ctual time spent performing work for each federalrd, and to accate charges for employee salaries and wages
each federal aintain records to support the actual time spent
specific allocrges associated with each applicant employee?
18. Does the applicant entity's accounting system include budgetary controls ® Yes No Not Sure
to preclude the applicant entity from incurring obligations or costs that exceed CD
the amount of funds available under a federal award(the total amount of the >_
award, as well as the amount available in each budget cost category)? _
19. Is applicant entity familiar with the "cost principles" that apply to recent Yes r7 No M Not Sure m
and future federal awards, including the general and specific principles set out
in 2 C.F.R Part 200? _
PROPERTY STANDARDS AND PROCUREMENT STANDARDS
20. Does the applicant entity's property management system(s) maintain the ® Yes No Not Sure
following information on property purchased with federal award funds(1) a CL
description of the property; (2) an identification number; (3)the source of
funding for the property, including the award number; (4)who holds title; (5)
acquisition date; (6) acquisition cost; (7)federal share of the acquisition cost; W
(8) location and condition of the property; (9) ultimate disposition information?
21. Does the applicant entity maintain written policies and procedures for ® Yes No Not Sure
procurement transactions that--(1) are designed to avoid unnecessary or
duplicative purchases; (2) provide for analysis of lease versus purchase
alternatives; (3)set out a process for soliciting goods and services, and(4)
include standards of conduct that address conflicts of interest?
22. a)Are the applicant entity's procurement policies and procedures ® Yes No Not Sure
designed to ensure that procurements are conducted in a manner that
provides full and open competition to the extent practicable, and to avoid
practices that restrict competition? CL
22. b) Do the applicant entity's procurement policies and procedures require
documentation of the historyof a procurement, including the rationale for the Yes No Not Sure
p 9
method of procurement, selection of contract type, selection or rejection of
contractors, and basis for the contract price?
23. Does the applicant entity have written policies and procedures designed
to prevent the applicant entity from entering into a procurement contract ® Yes No Not Sure
under a federal award with any entity or individual that is suspended or
debarred from such contracts, including provisions for checking the"Excluded
Parties List"system (www.sam.gov)for suspended or debarred sub-grantees
and contractors, prior to award? W
TRAVEL POLICY
i
24. Does the applicant entity:
(a) maintain a standard travel policy? N Yes No LO
(b) adhere to the Federal Travel Regulation (FTR)? M Yes F1 No
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CD
SUBRECIPIENT MANAGEMENT AND MONITORING
25. Does the applicant entity have written policies, procedures, and/or
guidance designed to ensure that any subawards made by the applicant Yes No Not Sure ,
entity under a federal award--(1) clearly document applicable federal
requirements, (2) are appropriately monitored by the applicant, and(3) ® N/A-Applicant does not make
comply with the requirements in 2 CFR Part 200 (see 2 CFR 200.331)? subawards under any OJP
awards
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U.S.DEPARTMENT OF JUSTICE Approved:OMB No. 1121-0329
OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023
rIs the applicant entity aware of the differences between subawards under Yes N0 Not Sureeral awards and procurement contracts under federal awards, including different roles and responsibilities associated with each? N/A-Applicant does not make
subawards under any OJP
awards
0
27. Does the applicant entity have written policies and procedures designed Yes No Not Sure
to prevent the applicant entity from making a subaward under a federalCD
award to any entity or individual is suspended or debarred from such N/A-Applicant does not make
subawards? subawards under any OJP
awards
m
DESIGNATION AS 'HIGH-RISK' BY OTHER FEDERAL AGENCIES W
28. Is the applicant entity designated"high risk" by a federal grant-making Yes No Not Sure E
agency outside of DOJ? (High risk includes any status under which a federal
awarding agency provides additional oversight due to the applicant's past
performance, or other programmatic or financial concerns with the applicant.)
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If"Yes", provide the following:
(a) Name(s)of the federal awarding
agency:itr,�t�t54r �t54r i�i54r i�t54r i�t54r i�t54r i�t54r i�t54r,�t�t54r i�t54r i�i54r t�t�i' t�t{i s5, �
i}ii�,``tiis s1 iSs1 i1 s1 i1s1 i1s1 i1 s1 i1s1 i1s1 i1 s1 i1s1 i1s1 i1s1 i1s1 i1 s1 i1s1 i1s1 i1 s1 i1s1 i1s1 i1sLi1sLi1 sLilsLilsl`I'± �
(b) Date(s)the agency notified the applicant entity of the"high risk" designation:
i}ii�,``tiis s1 iSs1 i1 sLilsLilsLil iLilsLilsLil�1 i1s1 i1s1 i1�1 itsl i1 s1 i1s1 i1s1 i1 s1 i1s1 i1s1 i1sLi1sLi1 sLilsLilsl`I'± �
(c) Contact information for the high risk point of contact at the federal agency:
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Name: i}ii�, trSti�1�S�1�1s1i1s1�1�1�1s1i��1�1s1i1s1�1�1�1s1i1s1�1�1its1i1�1�1s1i1s1�1�1�1s1i1s1�1�1�1i1i`.;' p
Phone: �, rsti�1,S,1,1s1,1s1,1,1,1s1if1,1,1s1if11,1,1,1s1if11,1,1,1s1if1,1,1s1if11,1,L,1sLi1sLi1,L,1sL,`.�' ay
h (ttr ,)ht> ,IiVtr ,Ilftr ,Ilftr ,Ilftr ,Ilftr ,Ilftr ,Ilftr ,Ilftr ,IiVtr ,Iftr ,Iftr ,Iftr ,Iftr ,Iftr ,Iftr ,(5t> i�'`�
Email: i}ii�, tr'ii�1�S�1�1s1i1s1�1�1�1s1i1�1�1s1i1s1�1�1�1s1i1s1�1�1i1s1i1�1�1s1i1s1�1�1�1s1i1s1�1�1�1�1i`.;'
(d) Reason for"high risk"status, as set out by the federal agency: CL
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11�:t�,(4 t s't t';Sl it tr i�,i ttJ t tt} P}�t 1t21t rt71�i i)t{£ilv']i v�r i v r i vir i vir.i v1r i v1r i vrlr i vir i vir i vir i vir i vir.i vir i }}i 7}t i;.
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CERTIFICATION ON BEHALF OF THE APPLICANT ENTITY
(Must be made by the chief executive, executive director, chief financial officer, designated authorized
representative ("AOR"), or other official with the requisite knowledge and authority)
On behalf of the applicant entity, I certify to the U.S. Department of Justice that the information provided above is
complete and correct to the best of my knowledge. I have the requisite authority and information to make this
certification on behalf of the applicant entity.
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(1' ti V,<'tf t>I t,}{,+.. \ (t- tti{ ITatJ uIt ]'�, tti-, tl'Iit t\tvgr ,r.'
Name: 1�t, (� ]J
( ;r� i 1i'3'1'i1.i1'i1.1'il'i't
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Title: rl Executive Director rl Chief Financial Officer rl Chairman
A' i1 tt' l�Ft { ta'i�', Ao t{t1! t
Other:
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Phone: 1,� 'V�
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DISCLOSURE F LOBBYING ACTIVITIESapproved by OMB
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046
See reverse for public burden disclosure.
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bidlofferiappIication j a. initial fling El b. grant b. initial award b. material change
c, cooperative agreement c. post-award For Material Change Only:
d. loan year quarter u
e. loan guarantee date of last report
f. loan insurance T_
N
4. dame and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter FlameCD
ED Prime Subawardee and Address of Prime:
Tier if known: ^�
Monroe County Board oft'ommissioners a)
1100 Simonton Street, Room 2-213
Ivey West, FL 33040-3110
Congressional District, if known: Congressional District, if known: tm
6. FederalDepartment/Agency: 7. Federal Program Name/Description:
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U.S. Department ofJustice
ill OFJustiCC Programs �
Bureau O'Justice Assistance CFDA, dumber, if applicable: 16.738
E
6. Federal Action dumber, if known: g. Award Arno unt, if known:
O-BJA-2021-135004 14,691.00
% a. dame and Address of Lobbying Registrant b. Individuals Performing Services (including address if
(if individual. last name. first name. M11: different from No. IOa) W
N/A (last name. first name. Mill
N/A
CL
7n(ornaatron requested through this form is authorized
by title 31 S.C. section � t � �` � �
11. 131352. This disclosure of lobbying activities is a material representation of fact Signature. 1 W�. � � "y t ; '�
upon which reliance was placed by the liar above when this transaction was made
or entered into This disclosure is required pursuant.to 31 U.S.C. 1352. This Print Name. O
information will be reported to the Congress sem-annually and will be available for 0
public inspection. Any person who fails to file the required disclosure shall be Title: Mayor
subject to a civil penalty of not less that$10.000 and not more than$10.000 for
each such failure. Tellephone Nc.:. (.3t)5) 292.-4512 Date: 7/20/2t121 �
Federal Use Only Authorized for Local Reproduction
Standard Form LLL(Rev.7-97)
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DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Justice Assistance Grant Program FY 2021 Local Solicitation
Certifications and Assurances by the Chief Executive of the Applicant Government 2
0
On behalf of the applicant unit of local government named below, in support of that locality's application for an award
under the FY 2021 Edward Byrne Justice Assistance Grant("JAG") Program, and further to 34 U.S.C. § 10153(a), I
certify to the Office of Justice Programs ("OJP"), U.S. Department of Justice ("USDO ), that all of the following are
true and correct:
cv
1. 1 am the chief executive of the applicant unit of local government named below, and 1 have the authority to make
the following representations on my own behalf as chief executive and on behalf of the applicant unit of local
government. I understand that these representations will be relied upon as material in any OJP decision to make
an award, under the application described above, to the applicant unit of local government.
2. 1 certify that no federal funds made available by the award (if any) that OJP makes based on the application
described above will be used to supplant local funds, but will be used to increase the amounts of such funds
that would, in the absence of federal funds, be made available for law enforcement activities:
3. 1 assure that the application described above (and any amendment to that application) was submitted for review
to the governing body of the unit of local government (e.g., city council or county commission), or to an CL
organization designated by that governing body, not less than 30 days before the date of this certification.
4. 1 assure that, before the date of this certification—(a)the application described above (and any amendment to
that application) was made public; and (b) an opportunity to comment on that application (or amendment)was
provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or
established procedure made such an opportunity available.
5. 1 assure that, for each fiscal year of the award (if any)that OJP makes based on the application described
above, the applicant unit of local government will maintain and report such data, records, and information
(programmatic and financial), as OJP may reasonably require. W
0. 1 have carefully reviewed 34 U.S.C. § 10153(a)(5), and, with respect to the programs to be funded by the m
award (if any), l hereby make the certification required by section 10153(a)(5), as to each of the items specified
therein.
VR CL
0
Signature of Chief Executive of the Applicant Unit of Date of Ce fication
Local Government
Michelle CoWiron Mayor
Printed Name of Chief Executive Title of Chief Executive
Monroe County Board of Commissioners
Name of Applicant Unit of Local Government
LO
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cv
Rev. May 11.2021
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OMB No. 1121-0329
Approval Expires 11/30/2020
h �
V/
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance CL
0
.2
BJA FY 2021 Edward Byrne Memorial Justice Assistance Grant
Program — Local Solicitation 76
0
Assistance Listing Number # 16.738
cv
cv
Grants.gov Solicitation Number: O-BJA-2021-135004
Solicitation Release Date: June 08, 2021 5:00 PM
Grants.gov Deadline: July 26, 2021 11:59 PM --
Application JustGrants Deadline: August 09, 2021 11:59 PM
0
CL
Overview
E
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice
Assistance (BJA) is seeking applications for funding for the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting
state, local, and tribal law enforcement efforts to prevent or reduce crime and violence.
This solicitation incorporates the QJP Grant Application Resource Guide by reference. The OJP
Grant Application Resource Guide provides guidance to applicants on how to prepare and
submit applications for funding to OJP. If this solicitation expressly modifies any provision
Es
in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in 5
this solicitation as to that provision. .
This solicitation expressly modifies the OJP Grant Application Resource Guide by not U
incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver"
provisions in the "Financial Information" section of the OJP Grant Application Resource Guide.
Solicitation Category
E
Competition Category Number Dollar'Amount Performance Performance
ID of for Award Start Date Duration N
Awards (Months)
C-BJA-2021- ' Category 1 - 603 $45,735,895.00 10/1/2020 24
00149-PROD Applicants with 12:00 AM
eligible allocation
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Competition Category Number Dollar Amount Performance Performance i
ID of for Award Start Date Duration
Awards (Months)
amounts of less
than $25,000
C-BJA- Category 2 - 582 $44,143,102.00 10/1/2020 48
2021- Applicants with 12.00 AM c
00150- eligible allocation
PROD amounts of
$25,000 or more
0
Eligibility (Who may apply):
0
• Units of local government
• Other
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By law, for purposes of the JAG Program, the term "units of local government" includes a town,
township, village, parish, city, county, borough, or other general-purpose political subdivision of
a state; or it may be a federally recognized Indian tribal government that performs law
enforcement functions (as determined by the Secretary of the Interior). A unit of local
government also may be any law enforcement district or judicial enforcement district established E
under applicable state law with authority to independently establish a budget and impose taxes;
for example, in Louisiana, a unit of local government means a district attorney or parish sheriff.
The expected eligible allocations by state for the fiscal year (FY) 2021 JAG Program can be
found at: https://bia.oip.gov/program/iag/fy-2021-allocations.
Eligible allocations under JAG are posted annually on the JAG web page. See the allocation
determination and Units of Local Government requirements section for more information.
Applicants with eligible allocation amounts of less than $25,000 will apply to Category 1,
and applicants with eligible allocation amounts of$25,000 or more will apply to Category
2.
All recipients and subrecipients (including any for-profit organization) must forgo any profit or
management fee. -
Agency Contact Description
For technical assistance with submitting the SF-424 and SF-LLL in Grants.gov, contact the
Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer
support web page, or email at supportQgrants.gov. The Grants.gov Support Hotline operates
24 hours a day, 7 days a week, except on federal holidays.
For technical assistance with submitting the full application in DOJ's Justice Grants System
(JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoi.gov or 833-
872-5175. The JustGrants Service Desk operates 5 a.m. to 9.p.m. eastern time, Monday-
Friday, and 9 a.m. to 5 p.m. Saturday, Sunday, and federal holidays.
An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its
control that prevent it from submitting its application by the deadline must email the National W
Criminal Justice Reference Service Response Center (Response Center) at grants(a_ncirs.gov
2
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C.19.b
within 24 hours after the application deadline to request approval to submit its application
after the deadline.
For assistance with any other requirements of this solicitation, contact the Response Center by
telephone at 800-851-3420 or TTY: 301-240-6310 (hearing impaired only) or by email at
grants&ncirs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. eastern time
Monday through Friday, and 10 a.m. to 8 p.m. eastern time on the solicitation close date.
Applicants also may contact the appropriate BJA grant manager.
Submission Information
0
In FY 2021, applications will be submitted to DOJ in a NEW two-step process.
Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at
https://www.grants.gov/web/grants/register.htmi. To register in Grants.gov, applicants will need
to obtain a Data Universal Numbering System (DUNS) and System for Award Management
(SAM) registration or renewal.
Step 2: Applicants will submit the full application, including attachments, in JustGrants at
https://iusticegrants.usdoi.gov/.
To be considered timely, the full application must be submitted in JustGrants by the JustGrants E
application deadline.
0
OJP encourages applicants to review the "How to Apply" section in the OJP Grant Application
Resource Guide.
E
0
E
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CD
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3
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Edward Byrne Memorial Justice Assistance
Grant Program
FY 2021 Local Formula Grant Solicitation
CFDA # 16.738 CL
Program Description
Overview
The Department of Justice is committed to advancing work that promotes civil rights, increases
access to justice, supports crime victims, protects the public from crime and evolving threats,
and builds trust between law enforcement and the community.
cv
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of
federal criminal justice funding to states and units of local government. BJA will award JAG
Program funds to eligible units of local government as described in this FY 2021 JAG Program
Local Solicitation. (BJA will issue a separate solicitation for states.)
Statutory Authority
The JAG Program is authorized by Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C.
10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 c
U.S.C. 530C(a).
Program-specific Information
Statutory Formula
JAG awards are based on a statutory formula that is fully described within the JAG Technical
e ort. Once each fiscal year's overall JAG Program funding level is determined, BJA works
with the Bureau of Justice Statistics to begin a four-step grant award calculation process, which,
in general, consists of:
(1) Computing an initial JAG allocation for each state, based on its share of violent crime
and population (weighted equally).
(2) Reviewing the initial JAG allocation amount to determine if the state allocation is less
than the minimum award amount defined in the JAG legislation (0.25 percent of the
total). If this is the case, the state is funded at the minimum level, and the funds required
for this are deducted from the overall pool of JAG funds. Each of the remaining states
receives the minimum award plus an additional amount based on its share of violent
crime and population.
(3) Dividing each state's final award amount (except for the territories and the District of
Columbia) between the state and its units of local governments at rates of 60 and 40
percent, respectively.
(4) Determining unit of local government award allocations, which are based on their
proportion of the state's 3-year violent crime average. If the "eligible award amount" for a E
particular unit of local government, as determined on this basis, is $10,000 or more, then
the unit of local government is eligible to apply directly to OJP (under the JAG Local
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Solicitation) for a JAG award. If the "eligible award amount" for a particular unit of local
government, as determined on this basis, is less than $10,000, however, the funds are
not made available for a direct award to that particular unit of local government, but
instead are added to the amount that is awarded to the state.
Allocation Determination and Units of Local Government Requirements Regarding Use of
JAG Funds
Eligible allocations under JAG are posted annually on the JAG web pale. Award allocations are
determined by a four-step statutory formula. Additional information can be found on the JAG
Resource Page or the JAG Technical sport.
.2
According to the JAG Program statute, a "disparity" may exist between the funding eligibility of a e
county and its associated municipalities. See 34 U.S.C. § 10156(d)(4). Units of local
government identified by BJA as disparate must select a fiscal agent that will submit a joint
application for the allocation to include all disparate municipalities. A memorandum of
understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal agent `V
for joint funds must be completed and signed by the authorized representative for each >_
participating jurisdiction. Once an award is made, the fiscal agent will be responsible for
distributing award funds to the other jurisdictions in the disparate group through subawards that
include all appropriate award conditions. To verify eligibility on the JAG web page, an applicant
should click on its respective state and note the following regarding the state's allocation table:
(1) Disparate units of local government are listed in shaded groups, in alphabetic order by
county. Units of local government identified as disparate must select one unit of local e
government to submit an application on behalf of the disparate group.
(2) Counties that have an asterisk (*) under the "Direct Allocation" column did not submit
the level of violent crime data to qualify for a direct award from BJA but are in the
disparate grouping indicated by the shaded area. The JAG legislation requires these
counties to remain a partner with the local jurisdictions receiving funds and must be a
signatory on the required MOU.
(3) Direct allocations are listed alphabetically below the shaded disparate groupings.
Please note that disparate jurisdictions do not need to abide by the listed individual
allocations,which are provided for information only. Jurisdictions in a funding disparity
are responsible for determining individual amounts within the Eligible Joint Allocation
and documenting individual allocations in the MOU.
Statutory Program Areas 76
In general, JAG funds awarded to a unit of local government under the FY 2021 program may
be used to hire additional personnel and/or purchase equipment, supplies, contractual support,
training, technical assistance, and information systems for criminal justice, including for any one
or more of the following program areas:
• Law enforcement programs
• Prosecution and court programs
• Prevention and education programs
• Corrections and community corrections programs
• Drug treatment and enforcement programs
• Planning, evaluation, and technology improvement programs E
• Crime victim and witness programs (other than compensation)
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• Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams
Note that the statute defines "criminal justice" as "activities pertaining to crime prevention,
control, or reduction, or the enforcement of the criminal law, including, but not limited to, police
efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles,
activities of courts having criminal jurisdiction, and related agencies (including but not limited to
prosecutorial and defender services, juvenile delinquency agencies, and pretrial service or CL
release agencies), activities of corrections, probation, or parole authorities and related agencies
assisting in the rehabilitation, supervision, and care of criminal offenders, and programs relating
to the prevention, control, or reduction of narcotic addiction and juvenile delinquency." .2
0
BJA Areas of Emphasis
BJA recognizes that many state and local criminal justice systems currently face challenging
fiscal environments and that an important, cost-effective way to relieve those pressures is to
share or leverage resources through cooperation among federal, state, and local law
enforcement. BJA intends to focus much of its work on: Restoring Justice—Support for State, >`V-
Local, Tribal, and Territorial Administration (SLTT) of Criminal Justice; Community Violence
Intervention; Law Enforcement Accreditation, Policy Development, and Training; Technologies
to Support Transparency and Information Sharing between Law Enforcement and Communities;
Sustaining COVID-19 Criminal Justice Innovations; and Innovative Forensic Technologies such
as Rapid DNA for Booking Stations. BJA encourages each state recipient of an FY 2021 JAG W
award to join federal law enforcement agencies across the board in addressing these
challenges. Additional details on the BJA areas of emphasis can be found below:
• Restoring Justice—Support for SLTT Administration of Criminal Justice
In March 2020, SLTT governments began implementing various community mitigation
policies to prevent and reduce the spread of COVID-19. As a part of these restrictions,
throughout the country, courts at every level were forced to cancel or significantly scale
back proceedings, which commonly included suspending in-person hearings, granting
extensions of court deadlines and waivers of speedy trials, restricting access to court
buildings, and postponing jury trials. This created a backlog of cases, which has impacts
on criminal court operations and court staff, victims and witnesses, as well as W
defendants. BJA encourages state and local jurisdictions to invest JAG funds in efforts to
restore justice by addressing this backlog. This could include purchase of technology to 2
enhance the use of virtual tools to conduct outreach to witnesses and defendants, as 2
well as for hearings and status conferences, staffing, and enhancing access to services;
resources to assist the jurisdiction to develop or enhance its case management system
to assess and work to eliminate the backlog of cases; building tools to support diversion
and alternatives to incarceration as part of the review of backlogged cases; and 2
technology and equipment to retrofit court houses and staff to mitigate risks to staff and
those coming to court.
• Community Violence Intervention
Cities across the U.S. are experiencing a historic spike in homicides and gun violence
that disproportionately impacts people of color. The recent high-profile mass shootings in
Boulder (taking the lives of 10 individuals) and Atlanta (taking the lives of eight
individuals, including six Asian American women) underscored the relentlessness of this
epidemic. As a result, the Biden-Harris Administration and Department of Justice are
undertaking a number of steps to keep guns out of the hands of criminals, reduce the
risk of gun violence, and prioritize investment in community violence intervention (CVI).
There are 2Lgven CVI strategies for reducing gun violence through tools other than 2
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incarceration. For example, violence interruption programs deploy trusted messengers to
work directly with individuals most likely to commit gun violence, intervene in conflicts,
and connect people to social and economic services to reduce the likelihood of gun
violence as an answer. Hospital-based violence interventions engage people who have
been shot while they are still in the hospital, connecting them to services to decrease the
likelihood that they commit gun violence or are victimized in the future. BJA encourages
state and local jurisdictions to invest JAG funds to tailor programs and responses to CVI
in an effort to build strong, sustained partnerships with community residents and CL
organizations to support CVI work in communities most impacted by violent crime. CVI
strategies will be highlighted on BJA's National Training and Technical Assistance
Center (NTTAC) website, and jurisdictions looking to implement those strategies can .2
request training and technical assistance (TTA) on the NTTAC website as well.
• Law Enforcement Accreditation, Policy Development, and Training
The calls for police reform continue to grow, with an emphasis on protecting the sanctity
of life and eliminating systemic biases, implicit or otherwise. In particular, racial profiling
and related bias are particularly pernicious as they deprive communities of color of basic
constitutional protections and erode confidence in policing — an essential cornerstone
for crime reduction and safe communities. BJA encourages state and local jurisdictions
to utilize JAG funds for the purposes of law enforcement accreditation, and developing
and maintaining policies and law enforcement training focused on addressing those
areas most likely to promote trust, transparency, and accountability, including use of
force, racial profiling, implicit bias, procedural justice, and duty to intervene.
• Technologies to Support Transparency and Information Sharing between Law
Enforcement and Communities
This will focus on software/hardware solutions designed to enhance agency
transparency with the capability of facilitating information sharing with the public,
promoting an agency's work, and developing data-driven programs that improve public
safety and build trust. Examples could include the sharing of information about crime
statistics, locations of criminal activity, aggregated information regarding internal affairs
complaints, resolution of cases and issues in the community, support for community
surveys, and outreach to residents to gather their feedback.
• Sustaining COVID-19 Criminal Justice Innovations
As a result of the COVID-19 pandemic, SLTT criminal justice agencies made strides to
create innovative ways to administer justice while balancing the need to mitigate the
coronavirus and maintain social distancing. While many of these innovations had an
upfront cost, they will prove to be cost saving and efficient over time. For example,
correctional facilities have enabled virtual programming, education, medical
appointments, and family visits, as well as increased and enhanced the use of electronic
monitoring. Police departments have hosted virtual community engagement events and
opportunities, and courts and community corrections have increased the use of virtual
staffing, status hearings, client visits, and access to treatment and support services. In
addition, resources have supported the purchase of technology like headsets and
hotspots to ensure confidentiality of defense counsel with clients, as well as partnerships
with community partners to host outdoor events like drug court graduations. It is `V
important for SLTT agencies to sustain these cost-saving efficiencies that resulted from
the COVID-19 pandemic. As such, BJA encourages SLTT agencies to utilize JAG funds
for these sustainment activities.
• Innovative Forensic Technologies such as Rapid DNA for Booking Stations
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Rapid DNA, or Rapid DNA analysis, is a term used to describe the fully automated
(hands free) process of developing a DNA profile from a reference sample mouth swab
in 1-2 hours without the need of a DNA laboratory and without any human intervention.
The overall goal of the Rapid DNA initiative is to immediately enroll qualifying arrestees
in CODIS and search unsolved crimes of special concern in near real time during the
booking process. The FBI worked with numerous stakeholder groups to
develop Standards for the Operation of Rapid DNA Booking SVsterns by Law
Enforcement Booking Agencies, the corresponding Audit Document for these standards,
and the National Rapid DNA Booking Op rational Procedures Manual for the FBI
approval and operation of the Rapid DNA devices in booking agencies. Below is an
abbreviated list of prerequisites for federal, state, and local booking agencies to `2
participate in Rapid DNA:
• The state must have implemented an arrestee DNA collection law that authorizes U
DNA sample collection from a person arrested for a specified offense at the time
of arrest and for which there are no additional requirements (i.e., determination of
probable cause) for the analysis of that arrestee DNA sample. Federal booking
agencies already meet this prerequisite.
• Electronic Fingerprint (Live Scan) integration during the booking process for
obtaining State Identification Numbers (SID) (UCN for federal booking agencies)
from the State Identification Bureau (FBI for federal) in near real time.
• The booking agency must have network connectivity with the State Identification
Bureau (SIB)/CJIS Systems Agency (CSA). c
• The booking agency and/or state must technically integrate Rapid DNA within
their automated fingerprint process in a way that must ensure only qualifying
arrestees are processed.
It will be critical for booking agencies to work with their state CODIS agency to ensure all
requirements are met for participation in Rapid DNA (see National Rapid DNA Booking
Op rational Procedures Manual). BJA encourages those states with arrestee DNA
collection laws that meet the prerequisites above to consider using JAG funds to
implement Rapid DNA technology (or the defined prerequisites above, such as Live W
Scan integration) in booking stations within their states.
Additional Uses of JAG Funds
JAG funds awarded to a unit of local government under this FY 2021 solicitation may be used
to:
• Enforce state and local laws that establish offenses similar to offenses established in 21
U.S.C. § 801 et seq. and/or improve the functioning of the criminal justice system, with
emphasis on violent crime and serious offenses, by providing additional personnel,
equipment, training, technical assistance, and information systems for the more
widespread apprehension, prosecution, adjudication, detention, and rehabilitation of
persons who violate these laws, and assist the victims of such crimes (other than
compensation).
N
• Support projects related to preventing, detecting, seizing, and/or stopping the presence
and use of contraband cellphones by detainees and inmates. This includes the
purchasing of managed access systems and other mitigation technologies (as permitted
by applicable law). E
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• To purchase fentanyl detection equipment and training for law enforcement safety, as
well as naloxone distribution.
• To purchase drug detection canines to combat the rise of drug trafficking, including that
of methamphetamines.
• Additionally, JAG funds awarded under this FY 2021 solicitation may be used for any
purpose indicated here:
https://bia.oip.gov/sites/g/files/xyckuhl 86/files/media/document/jag-use-of-funds.pdf. CL
Limitations on the Use of JAG Funds
.2
Administrative Costs
Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be
used for costs associated with administering the award, which can include indirect costs.
Supplantinq
cv
JAG funds may not be used to supplant state or local funds but must be used to increase the
amounts of such funds that would, in the absence of federal funds, be made available. See the
JAG FAQs for examples of supplanting. Although supplanting is prohibited, the leveraging of
federal funding is encouraged.
Matching Funds
Absent specific federal statutory authority to do so, JAG award funds may not be used as a W
match for other federal awards.
0
Prohibited Expenditures and Associated Procedures under JAG CL
JAG funds may not be used (whether directly or indirectly) for any purpose prohibited by federal
statute or regulation, including those purposes specifically prohibited by the JAG Program
statute as set out at 34 U.S.C. § 10152. JAG funds may not be used (directly or indirectly) for
security enhancements or equipment for nongovernmental entities not engaged in criminal
justice or public safety. Additionally, JAG funds may not be used (directly or indirectly) to pay for
any of the following items unless DOJ certifies that extraordinary and exigent circumstances
exist making them essential to the maintenance of public safety and good order:
• Vehicles, vessels, or aircraft*
• Luxury items
• Real estate
• Construction projects (other than penal or correctional institutions) 5
• Any similar matters .
*Police cruisers, police boats, and police helicopters are allowable vehicles under JAG and do
not require BJA certification.
The JAG statute, 34 U.S.C. §§ 10151-10158, specifically identifies a list of prohibited items,
including unmanned aircraft, unmanned aerial vehicles, and unmanned aerial systems, which
cannot be purchased with JAG funds unless the BJA Director certifies that extraordinary and
exigent circumstances exist that make the use of such funds to purchase these prohibited items
essential to the maintenance of public safety and good order. Additional information on
prohibited expenditures under JAG, including the process to obtain prior approval to purchase a
prohibited item(s), can be found within the JAG Prohibited Expenditures Guidance or within the
JAG FAQs document (see Use of Funds section).
Other Program Requirements
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Trust Fund — States (or State Administering Agencies) or units of local government may draw
down JAG funds either in advance or on a reimbursement basis. To draw down in advance, a
trust fund must be established in which to deposit the funds. The trust fund must be in an
interest-bearing account, unless one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If
subrecipients draw down JAG funds in advance, they also must establish a trust fund in which
to deposit the funds. For additional information, see 2 C.F. . § 200.305.
0
Certifications and Assurances by the Chief Executive of the Applicant Government (which CL
incorporates the 30-day governing body review requirement) —A JAG application is not
complete, and a unit of local government may not access award funds, unless the chief
executive of the applicant unit of local government (e.g., the mayor or chairman) properly `2
executes, and the unit of local government submits, the "Certifications and Assurances by the
Chief Executive of the Applicant Government." The most up-to-date version of this certification
can be found at: https://bia.oip.gov/program/jag/certifications-assurances. Please note that this
certification takes the place of the review narrative attachment and contains assurances that the
governing body notification and public comment requirements, which are required under the
JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied.
OJP will not deny an application for an FY 2021 award for failure to submit these "Certifications
and Assurances by the Chief Executive of the Applicant Government" by the application
deadline, but a unit of local government will not be able to access award funds (and its award
will include a condition that withholds funds) until it submits these certifications and assurances, W
properly executed by the chief executive of the unit of local government (e.g., mayor or
chairman).
CL
Body-Worn Cameras (BWCs) —A JAG award recipient that proposes to use FY 2021 funds to
purchase BWC equipment or implement or enhance BWC programs must provide to OJP a
certification(s) that each direct recipient receiving the equipment or implementing the program
has policies and procedures in place related to BWC equipment usage, data storage and
access, privacy considerations, and training. The certification form related to BWC policies and
procedures can be found at: https://bia.oip.gov/sites/g/files/xyckuh186/files/media/document/fy-
21-jag-body-worn-cam era-policy-cert.pdf.
A JAG award recipient that proposes to use funds for BWC-related expenses will have funds
withheld until the required certification is submitted and approved by OJP. If the JAG award
recipient proposes to change project activities to utilize JAG funds for BWC-related expenses
after the award is accepted, the JAG award recipient must submit the signed certification to OJP c
at that time.
0
Further, before making any subaward for BWC-related expenses, the JAG award recipient must
collect a completed BWC certification from the proposed subrecipient. Any such certifications
must be maintained by the JAG award recipient and made available to OJP upon request.
The BJA BWC Tool Kit provides model BWC policies and best practices to assist criminal
justice departments in implementing BWC programs.
N
Apart from the JAG Program, BJA provides funds under the Body-Worn Camera Policy and U_
Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and implement
policies and practices required for effective program adoption, and to address program factors
including the purchase, deployment, and maintenance of camera systems and equipment; data
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storage and access; and privacy considerations. Interested JAG award recipients may wish to
refer to the BWC Program web page for more information. JAG award recipients that are also
BWC award recipients may not use JAG funds for any part of the 50 percent match required by
the BWC Program.
Body Armor— Body armor purchased with JAG funds may be purchased at any threat level,
make, or model from any distributor or manufacturer, as long as the following requirements are
met: The body armor must have been tested and found to comply with the latest applicable CL
National Institute of Justice ballistic or stab standards. In addition, body armor purchased must
be made in the United States. Finally, body armor purchased with JAG funds must be "uniquely
fitted vests," which means protective (ballistic or stab-resistant) armor vests that conform to the `2
individual wearer to provide the best possible fit and coverage through a combination of: (1)
correctly sized panels and carrier determined through appropriate measurement, and (2)
properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the
requirement that body armor be "uniquely fitted" does not necessarily require body armor that is
individually manufactured based on the measurements of an individual wearer. In support of
OJP's efforts to improve officer safety, the American Society for Testing and Materials (ASTM) >_
International has made available the Standard Practice for Body Armor Wearer Measurement
and Fitting of Armor (Active Standard ASTM E3003) at no cost. The
Personal Armor Fit Assessment checklist is excerpted from ASTM E3003.
A JAG award recipient that proposes to use FY 2021 award funds to purchase body armor must
provide OJP with a certification(s) that each law enforcement agency receiving body armor has
a written "mandatory wear" policy in effect. See 34 U.S.C. § 10202(c). The certification form
related to mandatory wear can be found at CL
https://bia.oip.gov/sites/g/files/xyckuh 186/files/media/document/fy-21-jag-body-armor-
mandatory-wear-cert.pdf. Note: A JAG award recipient that proposes to use funds for the
purchase of body armor will have funds withheld until the required certification is submitted and
approved by OJP. If the JAG award recipient proposes to change project activities to utilize
funds for the purchase of body armor after the award is accepted, the award recipient must
submit the signed certification to OJP at that time.
n
Further, before making any subaward for the purchase of body armor, the JAG award recipient
must collect a completed mandatory wear certification from the proposed subrecipient. Any such
certifications must be maintained by the JAG award recipient and made available to OJP upon
request.
0
A mandatory wear concept and issues paper and a model policy are available from the
Bulletproof Vest Partnership (BVP) Customer Support Center, which can be contacted at
vestsp_usdoj.gov or toll free at 1-877-758-3787. Additional information and FAQs related to
the mandatory wear policy and certifications can be found at
https://bia.oip.gov/program/iag/freguently-asked-guestions.
E
Apart from the JAG Program, BJA provides funds under the Bulletproof Vest Partnership
Program. The BVP Program provides funding to state and local law enforcement agencies for
the purchase of ballistic-resistant and stab-resistant body armor. For more information on the
BVP Program, including eligibility and an application, refer to the BVP web page. JAG award �-
recipients should note, however, that funds may not be used as any part of the 50 percent
match required by the BVP Program.
Interoperable Communications — Units of local government (including any subrecipients) that
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are using FY 2021 JAG funds for emergency communications activities should comply with the
SAFECOM Guidance for Emergency Communication Grants (SAFECOM Guidance), including
provisions on technical standards that ensure and enhance interoperable communications. The
SAFECOM Guidance is an essential resource for entities applying for federal financial
assistance for emergency communications projects. It provides general information on eligible
activities, technical standards, and other terms and conditions that are common to most federal
emergency communications programs. Specifically, the SAFECOM Guidance provides
guidance to applicants on: CL
• Recommendations for planning, coordinating, and implementing projects
• Emergency communications activities that can be funded through federal grants
• Best practices, policies, and technical standards that help to improve interoperability 2
Resources to help grant recipients comply with technical standards and grant c
• requirements
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SAFECOM Guidance is recognized as the primary guidance on emergency communications
grants by the Administration, Office of Management and Budget, and federal grant program
offices. The Cybersecurity and Infrastructure Security Agency (CISA) updates the document >`V-
every year in close coordination with federal, state, local, tribal, and territorial stakeholders and
partners. SAFECOM Guidance is applicable to all federal grants funding emergency
communications. The most recent version of the SAFECOM Guidance is available at:
https://www.cisa.gov/safecom/fundiD2.
Additionally, emergency communications projects funded with FY 2021 JAG funds should
support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the
full-time statewide interoperability coordinator (SWIC) in the state of the project. As the central CL
coordination point for a state's interoperability effort, the SWIC plays a critical role and can
serve as a valuable resource. SWICs are responsible for the implementation of SCIP through
coordination and collaboration with the emergency response community. CISA maintains a list E
of SWICs for each state and territory. Contact ecdC_cisa.dhs.gov for more information. All
communications equipment purchased with FY 2021 JAG Program funding should be identified
during the quarterly performance measurement reporting.
Further, information-sharing projects funded with FY 2021 JAG funds must comply with DOJ's
Global Justice Information Sharing Initiative guidelines, as applicable, in order to promote
information sharing and enable interoperability among disparate systems across the justice and
public safety communities. Recipients (and subrecipients) must conform to the Global
Standards Package (GSP) and all constituent elements, where applicable, as described at
https://it.oip.gov/gsp grantcondition. Recipients (and subrecipients) will be required to document
their planned approaches to information sharing, describe their compliance with GSP, and
document an appropriate privacy policy that protects shared information or provide detailed
justification for why an alternative approach is recommended.
DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database — If JAG
Program funds are to be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA
database operated by the FBI) by a government DNA lab with access to CODIS. No profiles
generated with JAG funding may be entered into any other nongovernmental DNA database
without prior written approval from BJA (exceptions include forensic genealogy). For more
information about DNA testing as it pertains to JAG, please refer to the JAG FAQs.
Entry of Records into State Repositories —As appropriate and to the extent consistent with law,
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a special condition will be imposed that would require the following: Any program or activity that
receives federal financial assistance under JAG that is likely to generate court dispositions or
other records relevant to National Instant Criminal Background Check System (NICS)
determinations, including any dispositions or records that involve any noncitizen or migrant who
is undocumented in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to
ensure that all such NICS-relevant dispositions or records are made available in a timely
fashion. c
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Potential Set-Asides and/or Funding Reductions
National Incident-Based Reporting System 3 Percent Set-Aside
In FY 2016, the FBI formally announced its intention to sunset the Uniform Crime Reporting
(UCR) Program's traditional Summary Reporting System (SRS) and replace it with the UCR
Program's National Incident-Based Reporting System (NIBRS). As of January 1, 2021, the FBI's
NIBRS is the law enforcement crime data reporting standard for the nation, and SRS data are
no longer accepted by the UCR Program. By statute, JAG Program awards are calculated using
summary Part 1 violent crime data from the FBI's UCR Program. (See 34 U.S.C. § 10156.)
Eventually, JAG Program awards will be calculated using NIBRS data and NIBRS compliance
will impact JAG Program eligibility.
Beginning in FY 2018, BJA required, through the application of an award condition, direct JAG
award recipients not certified by the FBI as NIBRS compliant to set aside 3 percent of their JAG
award toward achieving full compliance with the FBI's NIBRS data submission requirements
under the UCR Program. The 3 percent set-aside will continue in FY 2021 to help ensure c
remaining states and units of local government become NIBRS compliant.
Units of local government must clearly indicate in their application narratives and budgets what
projects will be supported with this 3 percent set-aside.
The following are examples of costs and projects relating to NIBRS implementation at the state
or local level that could be funded under the JAG Program: software, hardware, and labor that
directly support or enhance a state or agency's technical capacity for collecting, processing, and
analyzing data reported by local law enforcement (LE) agencies and then submitting NIBRS
data to the FBI; training personnel responsible for the state's Incident-Based Reporting (IBR)
program on receiving, processing, analyzing, and validating incident-based data from local LE 2
agencies in their state; training local agencies on how to collect and submit NIBRS data; and
technical assistance for LE agency personnel responsible for (1) managing the agency's crime
incident data, (2) processing and validating the data, and (3) extracting and submitting IBR data
to the state UCR Program according to the state's standard and/or directly to the FBI according
to the NIBRS standard.
BJA will waive the set-aside requirement for units of local government that have been certified
as NIBRS compliant by the FBI as of the posting date of the Local JAG Program solicitation.
Units of local government that achieve full compliance with NIBRS after receiving an award
should email evidence of NIBRS compliance (written documentation from the FBI that certifies
NIBRS compliance) to their State Policy Advisor listed in the JustGrants System. Upon review of
the documentation submitted, BJA will confirm the NIBRS compliance and then take the >_
necessary action to clear any withholding special condition associated with the NIBRS set-aside
requirement. Units of local government must retain documentation on file that demonstrates the
FBI certification of NIBRS compliance. Such documentation must be made available for BJA
review upon request. If approved, units of local government will not be subject to the 3 percent
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set-aside requirement.
Goals, Objectives, and Deliverables
Goals
In general, the FY 2021 JAG Program is designed to provide units of local government with
additional personnel, equipment, supplies, contractual support, training, technical assistance,
and information systems for criminal justice. Although the JAG Program provides assistance CL
directly to states, through pass-through (and similar) requirements, the JAG Program also is
designed to assist units of local government with respect to their criminal justice needs.
Objectives 2
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The objectives are directly related to the JAG Program accountability measures described at
htt s://bia.oip.gov/sites/g/files/xyckuhl86/files/media/document/jag- mt-accountability- U
measures.pdf and demonstrate the results of the work completed, as discussed under What an
Application Should Include.
The goals and objectives are directly related to the performance measures that demonstrate the >`V-
results of the work completed, as discussed under the Application and Submission Information
section.
Deliverables
A unit of local government that receives an FY 2021 JAG award will be required to produce
various types of reports, including quarterly financial reports, quarterly performance reports, and
semiannual progress reports in JustGrants.
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Evidence-based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policymaking and program
development in criminal justice, juvenile justice, and crime victim services. For additional E
information and resources on evidence-based programs or practices, see the OJP Grant
Application Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
OJP may conduct or support an evaluation of the programs and activities funded under this --
solicitation. For additional information, see the OJP Grant Application Resource Guide section
entitled "Information Regarding Potential Evaluation of Programs and Activities."
.2
Federal Award Information
Total number of awards BJA expects to make: 1,185 potential awards
Maximum dollar amount for each award: $4,095,916 (New York City)
Total amount to be awarded under solicitation: $89,878,997
Period of performance start date: October 1, 2020
Period of performance duration: 24-48 months
Category 1 — Eligible Allocation Amounts of Less than $25,000: Units of local government that
are listed on the JAG web page as eligible for an allocation amount of less than $25,000 should
apply under Category 1. This includes direct and joint (disparate) allocations. Category 1
awards of less than $25,000 are 2 years in length. Extensions of up to 2 years can be
requested for these awards via JustGrants no fewer than 30 days prior to the grant end date
and will be automatically granted upon request.
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Category 2 — Eligible Allocation Amounts of$25,000 or More: Units of local government that are
listed on the JAG web page as eligible for an allocation amount of$25,000 or more should
apply under Category 2. This includes direct and joint (disparate) allocations. Category 2
awards of at least $25,000 are 4 years in length. Extensions beyond this period may be made
on a case-by-case basis at the discretion of the Bureau of Justice Assistance and must be
requested via JustGrants no fewer than 30 days prior to the grant end date.
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All awards are subject to the availability of appropriated funds and to any modifications or CL
additional requirements that may be imposed by statute.
Availability of Funds .2
This solicitation, and awards (if any are made) under this solicitation, are subject to the
availability of appropriated funds and any modifications or additional requirements that may be
imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does
not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any
party against the United States, its departments, agencies, or entities, its officers, employees, or
agents, or any other person.
The allocations by state for the FY 2021 JAG Program can be found at:
https://bia.oip.gov/sites/g/files/xyckuhl 86/files/media/document/ Y21-State-JAG-
Allocations.pdf.
Type of Award
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BJA expects to make awards under this solicitation as grants. See the "Administrative, National
Policy, and Other Legal Requirements" section of the OJP Grant Application Resource Guide
for a brief discussion of important statutes, regulations, and award conditions that apply to many
(or in some cases, all) OJP grants (and cooperative agreements).
E
Financial Management and System of Internal Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-through
entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R.
200.303, comply with standards for financial and program management. The "Part 200 Uniform W
Requirements" means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain
modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide 2
for additional information.
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Budget Information
This solicitation expressly modifies the OJP Grant Application Resource Guide by not U
incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver"
provision in the "Financial Information" section of the OJP Grant Application Resource Guide.
Cost Sharing or Matching Requirement E
This solicitation does not require a match.
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Pre-agreement Costs (also known as Pre-award Costs)
See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also
known as Pre-award Costs).
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
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See the OJP Grant Application Resource Guide for information on Prior Approval, Planning, and in
Reporting of Conference/Meeting/Training Costs.
Costs Associated with Language Assistance (if applicable) )
See the QJP Grant Application Resource Guide for information on Costs Associated with
Language Assistance.
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Eligibility Information CL
For eligibility information, see the solicitation cover page.
.2
For information on cost sharing or matching requirements, see Federal Award Information.
Application and Submission Information
Content of Application Submission
See the Application Elements and Formatting Instructions section of the OJP Grant Application
Resource Guide for information on what happens to an application that does not contain all the
specified elements or that is nonresponsive to the scope of the solicitation.
Information to Complete the Application for Federal Assistance (Standard Form (SF)-
424) in Grants.gov.The SF-424 will be submitted in Grants.gov. The SF-424 is a required standard form used
as a cover sheet for submission of pre-applications, applications, and related information.
See the QJP Grant Application Resource Guide for additional information on completing the
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SF-424.
In Section F of the SF-424, please include the name and contact information of the
individual who will complete application materials in JustGrants. JustGrants will use this
information (email address) to assign the application to this user in JustGrants.
Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive CO
Order 12372. An applicant may find the names and addresses of state Single Points of
Contact (SPOCs) at the following website: https://www.whitehouse.gov/wp-
content/uploads/2020/04/SOC-4-13-20.pdf. If the applicant's state appears on the SPOC
list, the applicant must contact the state SPOC to find out about, and comply with, the
state's process under E.O. 12372. In completing the SF-424, an applicant whose state
appears on the SPOC list is to make the appropriate selection in response to question 19,
once the applicant has complied with its state E.O. 12372 process. (An applicant whose
state does not appear on the SPOC list should answer question 19 by selecting the
response that the: "Program is subject to E.O. 12372 but has not been selected by the State
for review.")
Standard Applicant Information (JustGrants 424 and General Agency Information)
The Standard Applicant Information section of the JustGrants application is pre-populated
with the SF-424 data submitted in Grants.gov. Applicants will need to review the Standard
Applicant Information in JustGrants and make edits as needed. Within this section,
applicants will need to: add zip codes for areas affected by the project; confirm their U-
Authorized Representative; and verify the organizations legal name and address.
Proposal Narrative
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The proposal narrative should be submitted as an attachment in JustGrants. The attached
document should be double-spaced, using a standard 12-point Times New Roman font, and
have no less than 1-inch margins. Pages should be numbered and submitted as an
attachment
Category 1 — Eligible Allocation Amounts of Less than $25.000
The proposal narrative for Category 1 applications should include a description of the
project(s), including subawards, if applicable, to be funded with JAG funds over the 2-year
grant period.
Catego[X 2 — Eligible Allocation Amounts of$25,000 or More `2
The proposal narrative for Category 2 applications should include:
a. Description of the Issue— Identify the unit of local government's strategy/funding
priorities for the FY 2021 JAG funds, the subgrant award process (if applicable, including
disparates) and timeline, any progress or challenges, and a description of the programs
to be funded over the 2- to 4-year grant period.
b. Project Design and Implementation — Describe the unit of local government's strategic
planning process, if any, that guides its priorities and funding strategy. This should
include a description of how the local community is engaged in the planning process and
the data and analysis utilized to support the plan. It should identify the stakeholders
currently participating in the strategic planning process, the gaps in the needed
resources for criminal justice purposes, and how JAG funds will be coordinated with
state and related justice funds.
c. Capabilities and Competencies — Describe any additional strategic planning/coordination
efforts in which the units of local government participate with other criminal
justice/juvenile justice agencies in the state.
d. Plan for Collecting the Data Required for this Solicitation's Performance Measures —
OJP will require each successful applicant to submit specific performance data that
demonstrate the results of the work carried out under the award. The performance data --
directly relate to the objectives previously identified under "Objectives."
Applicants should visit OJP's performance measurement page at
www.oip.gov/performance for an overview of performance measurement activities at
OJ P.
The application should demonstrate the applicant's understanding of the performance
data reporting requirements for this grant program and detail how the applicant will
gather the required data should it receive funding.
Note: Applicants are not required to submit performance data with the application.
Rather, performance measures information is included as an alert that successful
applicants will be required to submit performance data as part of the reporting
requirements under an award.
OJP will require each successful applicant to submit regular performance data that
demonstrate the results of the work carried out under the award. The performance data E
directly relate to the goals, objectives, and deliverables identified under "Goals,
Objectives, and Deliverables."
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Award recipients will be required to submit performance measure data in BJA's
Performance Measurement Tool (PMT) located at
https://biapmt.oip.gov/help/JAGDocs.htmi and separately submit a semiannual
performance report in JustGrants. Further guidance on the post-award submission
process will be provided, if selected for award.
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Note on Project Evaluations CL
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations must follow the guidance under "Note on Project Evaluations" in the OJP Grant
Application Resource Guide. .2
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Budget and Associated Documentation
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Budget Worksheet and Budget Narrative (attachment)
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See the OJP Grant Application Resource Guide for additional information.
Please note that the budget narrative should include a full description of all costs, including
funds set aside for the NIBRS project(s) and administrative costs (if applicable). Any costs
associated with disparate localities should be noted in the "subaward" category of the
budget detail worksheet W
General requirement for federal authorization of any subaward; statutory authorization of
subawards under the JAG Program statute. Generally, a recipient of an OJP award may not CL
make subawards ("subgrants") unless the recipient has specific federal authorization to do
so. Unless an applicable statute or DOJ regulation specifically authorizes (or requires)
particular subawards, a recipient must have authorization from OJP before it may make a
subaward.
However, JAG subawards that are required or specifically authorized by statute (see 34
U.S.C. § 10152(a) and 34 U.S.C. 10156) do not require prior approval. This includes 0
subawards made by states and units of local government under the JAG Program. For --
additional information regarding subawards and authorizations, please refer to the subaward
section in the OJP Grant Application Resource Guide.
Indirect Cost Rate Agreement .
Applicants will submit their indirect cost rate agreement by uploading the agreement as an
attachment in JustGrants. See the OJP Grant Application Resource Guide for additional
information.
This rule does not eliminate or alter the JAG-specific restriction in federal law that states
charges for administrative costs may not exceed 10 percent of the award amount,
regardless of the approved indirect cost rate.
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Financial Management and System of Internal Controls Questionnaire (including
applicant disclosure of high-risk status)
Applicants will download the questionnaire in JustGrants and submit by uploading the
completed questionnaire as an attachment in JustGrants. See the OJP Grant Application
Resource Guide for additional information.
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Additional Application Components
Research and Evaluation Independence and Integrity
If an application proposes research (including research and development) and/or evaluation,
the applicant must demonstrate research/evaluation independence and integrity, including
appropriate safeguards, before it may receive award funds. Applicants will submit a
description of their research and evaluation independence and integrity by uploading the
document as an attachment in JustGrants. For additional information regarding CL
demonstrating research/evaluation independence and integrity, including appropriate
safeguards, see the OJP Grant Application Resource Guide.
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Certifications and Assurances by the Chief Executive of the Applicant Government
A JAG application is not complete, and a unit of local government may not access award
funds, unless the chief executive of the applicant unit of local government (e.g., mayor or
chairman) properly executes, and the unit of local government submits, the "Certifications
and Assurances by the Chief Executive of the Applicant Government" attached in the
section above entitled Other Program Requirements. The most up-to-date certification form
can be found at: https://bia.oip.gov/program/iag/certifications-assurances.
Disclosures and Assurances
Applications will complete the following disclosures and assurances.
Disclosure of Lobbying Activities E
Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant
Application Resource Guide for additional information.
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Applicant Disclosure of Duplication in Cost Items
Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in
Cost Items form. See the OJP Grant Application Resource Guide for additional information. E
DOJ Certified Standard Assurance
See DOJ Certified Standard Assurance on the OJP Grant ApplicationResource Guide. M
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DOJ Certifications Regarding Lobbying; Debarment, Suspension, and Other
Responsibility Matters; and Drug-Free Workplace Requirements
Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying;
Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace
Requirements. See the OJP Grant Application Resource Guide.
Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable)
If applicable, applicants will submit as an attachment in JustGrants. See the OJP Grant
Application Resource Guide for additional information. A DOJ High Risk Grantee is a
recipient that has received a DOJ High Risk designation based on a documented history of
unsatisfactory performance, financial instability, management system or other internal
control deficiencies, or noncompliance with award terms and conditions on prior awards, or
that is otherwise not responsible.
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How to Apply
Applicants will submit an SF-424 and an SF-LLL in Grants.gov at
https://www.grants.gov/web/grants/register.htmi.
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Applicants will submit the full application, including attachments, in JustGrants at
https://iustgrants.usdoi.gov/.
For additional information, see the "How to Apply" section in the OJP Grant Application )
Resource Guide and the QOJ Application Submission Checklist.
Submission Dates and Time
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The SF-424 and the SF-LLL will be submitted in Grants.gov by 11:59 p.m. ET on July 26, 2021.
OJP urges applicants to submit applications at least 72 hours prior to the application due date to
allow time for the applicant to receive validation messages or rejection notifications from
Grants.gov and to correct in a timely fashion any problems that may have caused a rejection
notification.
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The full application will be submitted in JustGrants by 11:59 p.m. ET on August 9, 2021. To be
considered timely, the full application must be submitted in JustGrants by the JustGrants CN
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application deadline. CN
Application Review Information
Review Process
OJP reviews the application to make sure that the information presented is reasonable,
understandable, measurable, achievable, and consistent with the solicitation. See the OJP
Grant Application Resource Guide for information on the application review process for this
solicitation. CL
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also
reviews information related to the degree of risk posed by the applicant. Among other things to
help assess whether an applicant that has one or more prior federal awards has a satisfactory
record with respect to performance, integrity, and business ethics, OJP checks whether the
applicant is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also .�
must review and consider any information about the applicant that appears in the non-public
segment of the integrity and performance system accessible through SAM (currently, the
Federal Awardee Performance and Integrity Information System, FAPIIS).
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Important note on FAPIIS: An applicant, at its option, may review and comment on any
information about itself that currently appears in FAPIIS and was entered by a federal awarding
agency. OJP will consider any such comments by the applicant, in addition to the other
information in FAPIIS, in its assessment of the risk posed by the applicant.
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General will make all final award decisions. CO
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Federal Award Administration Information N
Federal Award Notices
See the OJP Grant Application Resource Guide for information on award notifications and o
instructions.
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Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the OJP-
approved application, the recipient must comply with all award conditions, and all applicable
requirements of federal statutes and regulations (including applicable requirements referred to
in the assurances and certifications executed in connection with award acceptance).
For additional information on these legal requirements, see the "Administrative, National Policy,
and Other Legal Requirements" section in the.OJP Grant Application Resource Guide. CL
Information Technology(IT) Security Clauses
An application in response to this solicitation may require inclusion of information related to
information technology security. See the OJP Grant Application Resource Guide for information
on information technology security.
General Information about Post-Federal Award Reporting Requirements
In addition to the deliverables described in the Program Description, any recipient of an award
under this solicitation will be required to submit certain reports and data. `V
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Category 1 — Eligible Allocation Amounts of Less than $25.000
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP's JustGrants System.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report through BJA's PMT. Please note that as soon as all project
activity has concluded, that report may be marked final.
• An annual progress report and final progress report through OJP's JustGrants. If all 0.
project activity has concluded at the time the first annual progress report is
submitted, that report may be marked final.
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Category 2 — Eligible Allocation Amounts of$25.000 or More
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended) through OJP's JustGrants System.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report (at any time once all project activity has concluded)
through BJA's PMT.
• Semiannual progress reports and a final progress report (at any time once all project
activity has concluded) through OJP's JustGrants.
Future awards and/or fund drawdowns may be withheld if a recipient of an OJP award
fails to report the required reports in a timely manner.
Accountability measurement data must be submitted through BJA's Performance Measurement
Tool, available at https://biapmt.oip.gov. The accountability measures are available at
https://biapmt.oip.gov/help/jagdocs.htmi. (Note that if a unit of local government provides
funding to a law enforcement agency, the unit of the local government must submit quarterly
accountability measurement data on training that officers have received on use of force, racial
and ethnic bias, de-escalation of conflict, and constructive engagement with the public.)
See the OJP Grant Application Resource Guide for additional information on specific post-
award reporting requirements, including performance measures data.
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Federal Awarding Agency Contact(s)
For OJP contact(s), see solicitation cover page.
For contact information for Grants.gov and JustGrants, see solicitation cover page.
Other Information
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Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a)
See the QJP Grant Application Resource Guide for information on the Freedom of Information
and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a).
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Provide Feedback to OJP 76
See the OJP Grant Application Resource Guide for information on how to Provide Feedback to
OJ P.
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Application Checklist
Edward Byrne Memorial Justice Assistance Grant Formula Program: FY 2021 Local
Solicitation
This application checklist has been created as an aid in developing an application. The DOJ
Application Submission Checklist is another resource.
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What an Applicant Must Do: CL
Prior to Registering in Grants.gov.-
Li Acquire a DUNS Number (see OJP Grant Application Resource Guide)
LiAcquire or renew registration with SAM (see OJP Grant Application esource Guide) c
To Register with Grants.gov:
u Acquire AOR and Grants.gov username/password (see OJP Grant Application
Resource Guide)
u Acquire AOR confirmation from the E-Biz POC (see OJP Grant Application
Resource Guide)
To Find Funding Opportunity:
u Search for the Funding Opportunity on Grants.gov E
u Access Funding Opportunity and Application Package (see OJP Grant Application c
Resource Guide) CL
u Sign up for Grants.gov email notifications (optional) (see OJP Grant Application
Resource Guide)
E
u Read Important Notice: Applying for Grants in Grants.gov
u Read OJP policy and guidance on conference approval, planning, and reporting
available at oip.gov/financiaiguide/DOJ/PostawardReguiremeoi�S/gLgp
!er3.10a.htm
(see OJP Grant Application Resource Guide)
Overview of Post-Award Legal Requirements:
u Review the "Overview of Legal Reguirements Generally Applicable to OJ P Grants and
Cooperative Agreements - FY 2021 Awards" in the OJP Funding Resource Center.
Scope Requirement: 76
U
u The federal amount requested is within the allowable limit(s) of the FY 2021 JAG Allocations
listed at: https://bia.oip.gov/program/iag/fy-2021-allocations.
Eligibility Requirement:
E
Only units of local government may apply under this solicitation. By law, for purposes of the JAG
Program, the term "units of local government" includes a town, township, village, parish, city,
county, borough, or other general-purpose political subdivision of a state; or it may be a
federally recognized Indian tribal government that performs law enforcement functions (as
determined by the Secretary of the Interior). A unit of local government also may be any law
enforcement district or judicial enforcement district established under applicable state law with
authority to independently establish a budget and impose taxes; for example, in Louisiana, a
unit of local government means a district attorney or parish sheriff.
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Li Submit SF-424 and SF-LLL in Grants.gov
After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications
That: -
u Submission has been received in Grants.gov
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u Submission has either been successfully validated or rejected with errors (see OJP Grant CL
Application Resource Guide)
If No Grants.gov Receipt, and Validation or Error Notifications are Received: .2
0
u Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at
Grants.gov customer support web page, or email at supportp_grants.gov regarding technical
difficulties (see OJP Grant Application Resource Guide)
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Receive email notification to complete application in JustGrants:
u Complete Application in JustGrants
Content of Application Submission
u Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov
u Intergovernmental Review E
u Standard Applicant Information (SF-424 information from Grants.gov) c
u Proposal Narrative CL
Budget and Associated Documentation
E
u Budget Worksheet and Budget Narrative (attachment)
u Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource
Guide)
n
u Financial Management and System of Internal Controls Questionnaire (see OJP Grant
Application Resource Guide) ~�
Additional Application Components
u Research and Evaluation Independence and Integrity (see OJP Grant Application Resource
Guide)
u Certifications and Assurances by Chief Executive
Disclosures and Assurances
u Disclosure of Lobbying Activities (S -LLL) (see OJP Grant Application
Resource Guide)
u Disclosure of Duplication in Cost Items (see OJP Grant Application Resource
Guide)
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u DOJ Certified Standard Assurance (see OJP Grant Application U-
esource Guide)
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u DOJ Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility
Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource
Guide)
Li Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable) (see
OJP Grant Application Resource Guide) 2
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Submit Application in JustGrants: CL
u Application has been successfully submitted in JustGrants
If No JustGrants Application Submission, Validation, or Error Notifications are Received: .2
0
u Contact JustGrants.Support(a_Usdol.gOV or 833-872-5175 regarding technical difficulties.
0
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Listed below are all jurisdictions in the state that are eligible for FY 2021 JAG funding,as determined by the
JAG formula. For additional details regarding the JAG formula and award calculation process,with examples,
please refer to the JAG Technical report here: https://www.bja.gov/Jag/pdfs/JAG-Technical-Report.pdf and
current JAG Frequently Asked Questions here: https:Hbja.ojp.gov/program/jag/frequently-asked-questions.
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CL
Finding your jurisdiction:
(1) Disparate jurisdictions are listed in shaded groups below,in alphabetic order by county. —
(2) Direct allocations are listed alphabetically below the shaded,disparate groupings.
(3) Counties that have an asterisk(*) under the "Direct Allocation" column did not submit the level of violent
crime data to qualify for a direct award from BJA, but are in the disparate grouping indicated by the shaded
76
area.The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving
funds and must be a signatory on the required Memorandum of Understanding(MOU).A sample MOU is
provided online at: htt s www.b a. ov Fundin JAGMOU. df. Disparate jurisdictions do not need to abide
p p �// j g / g/ p p
by the listed individual allocations,which are provided for information only.Jurisdictions in a funding
disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for
documenting individual allocations in the MOU.
FL BROWARD COUNTY County $26,798 0
FL CORAL SPRINGS CITY Municipal $17,765 CL
FL DANIA BEACH CITY Municipal $17,684
FL DAVIE TOWN Municipal $21,492
FL DEERFIELD BEACH CITY Municipal $27,314
FL FORT LAUDERDALE CITY Municipal $86,405 ca
FL HALLANDALE BEACH CITY Municipal $16,922ca
�
FL HOLLYWOOD CITY Municipal $34,388
FL LAUDERDALE LAKES CITY Municipal $25,655 C1
FL LAUDERHILL CITY Municipal $48,589
FL MIRAMAR CITY Municipal $28,702
FL NORTH LAUDERDALE CITY Municipal $19,234
FL OAKLAND PARK CITY Municipal $23,016 i6
FL PEMBROKE PINES CITY Municipal $26,934
FL PLANTATION CITY Municipal $18,527 0
FL POMPANO BEACH CITY Municipal $74,380 try
FL SUNRISE CITY Municipal $16,133
FL TAMARAC CITY Municipal $14,392 $544,330
ca
FL LEON COUNTY County $28,593
FL TALLAHASSEE CITY Municipal $116,059 $144,652
FL PINELLAS COUNTY County $44,56-3
FL ST PETERSBURG CITY Municipal $138,640 $183,203
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FL ALACHUA COUNTY County $56,833
FL ALTAMONTE SPRINGS CITY Municipal $10,311 y
FL APOPKA CITY Municipal $17,656
FL BAY COUNTY County $28,403
FL BELLE GLADE CITY Municipal $17,520
FL BOCA RATON CITY Municipal $16,704
FL BOYNTON BEACH CITY Municipal $40,482
0
FL BRADENTON CITY Municipal $28,457 CL
FL BREVARD COUNTY County $51,990
0
FL CAPE CORAL CITY Municipal $19,806
FL CASSELBERRY CITY Municipal $10,610
FL CHARLOTTE COUNTY County $27,505 0
FL CITRUS COUNTY County $30,198
FL CLAY COUNTY County $43,475
FL CLEARWATER CITY Municipal $42,359
FL COCOA CITY Municipal $13,902 N
FL COLLIER COUNTY County $73,972
FL COLUMBIA COUNTY County $13,358
FL DAYTONA BEACH CITY Municipal $62,736
FL DE LAND CITY Municipal $15,344
FL DELRAY BEACH CITY Municipal $311395 E
FL ESCAMBIA COUNTY County $116,168 0
FL FLAGLER COUNTY County $16,187 CL
FL FLORIDA CITY Municipal $26,444
FL FORT MYERS CITY Municipal $49,514
FL FORT PIERCE CITY Municipal $23,234
FL GAINESVILLE CITY Municipal $78,053
FL GREENACRES CITY Municipal $11,834
FL HENDRY COUNTY County $11,236
FL HERNANDO COUNTY County $37,761 W
FL HIALEAH CITY Municipal $41,053
FL HIGHLANDS COUNTY County $18,473
FL HILLSBOROUGH COUNTY County $153,386
FL HOMESTEAD CITY Municipal $56,289
FL INDIAN RIVER COUNTY County $23,914
FL JACKSONVILLE BEACH CITY Municipal $10,855
FL JACKSONVILLE CITY Municipal $460,184
FL KISSIMMEE CITY Municipal $27,369
FL LAKE CITY Municipal $13,222
FL LAKE COUNTY County $39,122
FL LAKE WORTH CITY Municipal $34,606
CD
FL LAKELAND CITY Municipal $27,695 N
FL LARGO CITY Municipal $27,641
FL LEE COUNTY County $103,572
FL LEESBURG CITY Municipal $15,806
FL LEVY COUNTY County $37,571
FL MADISON COUNTY County $10,991
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FL MANATEE COUNTY County $113,910
FL MARIN COUNTY County $79,849 y
FL MARTIN COUNTY County $26,172
FL MELBOURNE CITY Municipal $50,330
FL MIAMI BEACH CITY Municipal $70,925
FL MIAMI CITY Municipal $249,367
FL MIAMI GARDENS CITY Municipal $69,456
0
FL MIAMI-DADE COUNTY County $453,573 CL
FL MONROE COUNTY County $14,691
0
FL NASSAU COUNTY County $14,555
FL NEW PORT RICHEY CITY Municipal $11,726
FL NORTH MIAMI BEACH CITY Municipal $24,676 0
FL NORTH MIAMI CITY Municipal $41,135
FL OCALA CITY Municipal $37,163
FL OCOEE CITY Municipal $12,188
FL OKALOOSA COUNTY County $42,958 N
FL OKEECHOBEE COUNTY County $12,923
FL OPA-LOCKA CITY Municipal $28,267
FL ORANGE COUNTY County $382,076
FL ORLANDO CITY Municipal $178,252
FL ORMOND BEACH CITY Municipal $12,678 E
FL OSCEOLA COUNTY County $60,397 0
FL PALM BAY CITY Municipal $37,027 CL
FL PALM BEACH COUNTY County $140,735
FL PALM SPRINGS VILLAGE Municipal $11,535
FL PANAMA CITY Municipal $21,601
FL PASCO COUNTY County $116,903
FL PENSACOLA CITY Municipal $24,920
FL PINELLAS PARK CITY Municipal $17,929
FL PLANT CITY Municipal $15,072 W
FL POLK COUNTY County $97,315
FL PORT ST LUCIE CITY Municipal $18,962
FL PUTNAM COUNTY County $11,671
FL RIVIERA BEACH CITY Municipal $33,517
FL SANFORD CITY Municipal $36,265
FL SANTA ROSA COUNTY County $18,445
FL SARASOTA CITY Municipal $26,634
FL SARASOTA COUNTY County $39,258
FL SEMINOLE COUNTY County $42,522
FL ST JOHNS COUNTY County $23,288
FL ST LUCIE COUNTY County $20,785
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FL SUMTER COUNTY County $17,031 N
FL SUWANNEE COUNTY County $10,991
FL TAMPA CITY Municipal $136,164
FL TAYLOR COUNTY County $10,937
FL TITUSVILLE CITY Municipal $25,981
FL VOLUSIA COUNTY County $47,256
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FL WALTON COUNTY County $10,393
FL WEST PALM BEACH CITY Municipal $75,931 y
FL WINTER GARDEN CITY Municipal $13,113
FL WINTER HAVEN CITY Municipal $16,731
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