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Item J5 J.5 `, County of Monroe y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting September 15, 2021 Agenda Item Number: J.5 Agenda Item Summary #9661 BULK ITEM: No DEPARTMENT: Airports TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200 N/A AGENDA ITEM WORDING: Approval of Professional Service Order 47 with THC, Inc. for the ongoing implementation of the Key West International Airport Noise Insulation Program (NIP) including Preparation of Final Bid Documents and Bid Process for Key West by the Sea, Final Phase (25 units) and Construction Management and Administration of the Construction Project at Key West by the Sea, Building A, Phase 2 (27 units) in the amount of$1,621,165.90. All project costs to be funded with FAA Grant# 37-63 (100%). The total number of units may change if homeowners decide to opt out of the program. ITEM BACKGROUND: Professional Service Order 47 with THC, Inc. in the amount of $1,621,165.90 is for PSO 7A, Preparation of Final Bid Documents and Bid Process for Key West by the Sea(KWBTS) Final Phase, consisting of approximately 25 units, and PSO 713, Construction Management& Administration for KWBTS Building A, Phase 2, consisting of 27 units. The objective of this project is to reduce interior noise levels generated by exterior aircraft operations for neighboring residents whose homes qualify for the FAA-approved Noise Insulation Program. Qualification is based on the FAA-approved 14 CFR Part 150 Noise Compatibility Program and associated Noise Exposure Maps, and pursuant to AIP Handbook Appendix R and other related federal requirements PREVIOUS RELEVANT BOCC ACTION: Approval of Master Agreement with THC on June 10, 2015, and approval of 1st Amendment on June 17, 2020. September 15, 2021 Agenda concurrent requests: 1. Ratification and approval of FAA Grant 12-0037-63-2021; 2. Award of bid/contract to bidder DEC Contracting Group, Inc.; 3. Approval of Jacobs Project Management Co.'s Task Order No.12/15-C6 for Airport Noise Program Coordinator Services. CONTRACT/AGREEMENT CHANGES: new PSO Packet Pg. 1489 J.5 STAFF RECOMMENDATION: Approval. DOCUMENTATION: THC PSO 47 FINANCIAL IMPACT: Effective Date: Upon Execution Expiration Date: 600 days after execution Total Dollar Value of Contract: $1,621,165.90 Total Cost to County: -0- Current Year Portion: Budgeted: Source of Funds: FAA Grant 37-63 (100%) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Yes Additional Details: REVIEWED BY: Beth Leto Completed 08/28/2021 12:57 PM Richard Strickland Completed 08/28/2021 2:26 PM Pedro Mercado Completed 08/28/2021 2:42 PM Purchasing Completed 08/30/2021 8:32 AM Budget and Finance Completed 08/30/2021 11:09 AM Maria Slavik Completed 08/30/2021 11:10 AM Liz Yongue Completed 08/30/2021 3:21 PM Board of County Commissioners Pending 09/15/2021 9:00 AM Packet Pg. 1490 J.5.a PURCHASE/SERVICE ORDER FOR MONROE COUNTY To: THC, Inc. Purchase Service Order No. 7 Re: PSO Agreement, Dated 8-26-2021 Project Name: Implementation of Noise Insulation Pro am 1P) FY 2021-22 --PSO 7A Bid Process(KWBTS Buildin s A, B & C Final Phase® 25 Units PSO 7B—Construction Ma na wement&Administration(KWBTS Bldg. A—Phase 2®27 Units} Description of Services: NA0E ArronNav AME f FORM (See attached Scope of Services) ASS' rvTvATTORNEY Date 8/27/21 LO Days to Complete 600 Lump Sum Fee $14621,165,90 Payment for Services shall be in their entirety as per PSO. Prepared by: Recommended by: Jo A. Carroll, President irec or o irports� (SEAL) Date: 8-26-2021 ATTEST: KEVIN MADOK, CLERK Accepted by: By Deputy Clerk MONROE COUNTY BOARD OF e A. Carroll, President COUNTY COMMISSIONERS Date: 8-26-2021 By Mayor/Chairman Packet Pg. 1491 J.5.a Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2021-22) PSO 7 SCOPE OF WORK PSO 7A PREPARATION OF FINAL BID DOCUMENTS AND BID PROCESS FOR THE FINAL PHASE OF KWBTS (25 UNITS) KWBTS Building A (8 units) LO KWBTS Building B (12 units) KWBTS Building C (5 units) PSO 7B E CONSTRUCTION MANAGEMENT & ADMINISTRATION FOR KWBTS BUILDING A - PHASE 2 (27 UNITS) KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Pagel of 27 Packet Pg. 1492 J.5.a Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2021-22) PSO 7 SCOPE OF WORK LO INTRODUCTION W CL KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 2 of 27 Packet Pg. 1493 J.5.a Project Overview During the development of this document, the Key West International Airport's updated Noise Exposure Maps (NEMs) for 2021 and 2027 were still being developed. Until finalized and accepted by the FAA, it is projected that there will be a potential eligibility of a Phase 2 in the Key West Noise Insulation Program (NIP): PHASE 2 Single Family Homes TBD Multi-Family Apartments TBD Multi-Family Condominiums TBD Other Noncompatible Structures TBD Phase 1 NIP Implementation Plan and Completion Status FY 2015-16 PSO 1 (Completed) In the first year of the NIP Phase 1 implementation, the THC consultant team completed all primary eligibility tasks including- - Property Surveys — KWBTS Buildings A, B, C and 4 SF homes - Acoustical Test Plan - KWBTS Buildings A, B, C and 4 SF homes - Eligibility Noise Testing - KWBTS Buildings A, B, C and 3 SF homes - NIP Eligibility Determination - KWBTS Buildings A, B, C and 3 SF homes In April 2016, because of eligibility noise testing, a total of two hundred nine (209) Phase 1 properties LO were deemed eligible to participate in the Key West NIP including KWBTS Building A (65 condominium units), KWBTS Building B (65 condominium units), KWBTS Building C (76 condominium units), 2827 Venetian Drive, 2929 Venetian Drive, and 1717 Jamaica Drive. Due to the funding level required to complete the design and construction process for all 209 eligible NIP Phase 1 properties, it was decided to divide the NIP implementation into several fiscal years as CL described below. ca FY 2016-17 PSO 2 (Completed) In the second year of the NIP Phase 1 implementation, the THC consultant team completed all E primary design development tasks and bid tasks including- - Phase 2A - Design Surveys — KWBTS Buildings A, B, C, and 3 SF homes - Phase 2A - Design Documents - KWBTS Buildings A, B, C, and 3 SF homes - Phase 2A - Preparation of Final Bid Documents & Bid Process — KWBTS Building B and 3 SF homes FY 2017-18 PSO 3 (Completed) In the third year of the NIP Phase 1 implementation, the THC consultant team completed the following bid and construction tasks- - Phase 3A - Preparation of Final Bid Documents & Bid Process — KWBTS "Pilot Project" (Building B, Floors 1 & 2) and Two (2) SF homes - Phase 3B - Construction Management of KWBTS "Pilot Project" and Two (2) SF Homes (21 units) - Phase 3A- Preparation of Final Bid Documents & Bid Process - KWBTS Building B Floors 3-6 (35 units) KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 3 of 27 Packet Pg. 1494 J.S.a FY 2018-19 PSO 4 (Completed) In the fourth year of the NIP Phase 1 implementation, the THC consultant team completed the following bid and construction tasks- - Phase 4A - Preparation of Final Bid Documents & Bid Process - KWBTS Building C (76 units) - Phase 4B - Construction Management of KWBTS B Floors 3-6 (34 units) FY 2019-20 PSO 5 (Completed) In the fifth year of the NIP Phase 1 implementation, the THC consultant team completed the following design, bid and construction tasks- - Phase 5A - Preparation of Final Bid Documents & Bid Process — KWBTS Building A — Phase 1 (28 units) - Phase 5B - Construction Management — KWBTS Building C (66 units) FY 2020-21 PSO 6 (Completed) In the sixth year of the NIP Phase 1 implementation, the THC consultant team completed the following design, bid and construction tasks- - Phase 6A - Preparation of Final Bid Documents & Bid Process — KWBTS Building A — Phase 2 (27 units) - Phase 6B - Construction Management — KWBTS Building A— Part 1 (28 units) FY 2021-22 PSO 7 (Current Year) In the seventh year of the NIP Phase 1 implementation, the THC consultant team will complete the LO following design and construction tasks- - Phase 7A — Preparation of Final Bid Documents & Bid Process — Final Phase of KWBTS project (25 units) - Phase 7B - Construction Management — KWBTS Building A— Phase 2 (27 units) FY 2022-23 PSO 8 (Future Year) ca In the eighth year of the NIP Phase 1 implementation, the THC consultant team will complete the following design and construction tasks- - Construction Management of Final Phase of KWBTS project (25 units) E - Phase 2 Startup - Property Survey — Phase 2 Properties - Phase 2 Startup -Acoustical Test Plan and Eligibility Noise Testing for Phase 2 Properties - Phase 2 Startup - Design Document Development - Phase 2 - Group 1 - Phase 2 Startup - Preparation of Final Bid Documents & Bid Process — Phase 2 Group 1 Uniqueness of Noise Insulation Program (NIP) Management Requirements Given the specialization of the noise insulation program management process and budget development, it is more difficult for an outside party to review annual noise insulation Professional Services Authorization (PSO) budgets compared to a traditional airport airside / landside project. In addition, since airport noise insulation projects are rare and unique, there are a limited number of firms and individuals who possess the high level of experience required to manage a noise insulation program. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 4 of 27 Packet Pg. 1495 J.S.a Uniqueness of the Final Phase of the KWBTS Project (PSO 7A) The first five (5) KWBTS NIP projects were restricted to design and construction activities in only one (1) condominium complex, KWBTS: KWBTS Building B Pilot (Floors 1-2) Building B 17 units KWBTS Building B — Floors 3-6 Building B 34 units KWBTS Building C Building C 76 units KWBTS Building A — Phase 1 Building A 28 units KWBTS Building A — Phase 2 Building A 27 units Unlike the above, the final phase of the KWBTS NIP project will include design and construction in all three (3) KWBTS Buildings, which will represent a total of twenty (25) properties, all in different KWBTS complex buildings and locations: KWBTS Building A (8 units) KWBTS Building B (12 units) KWBTS Building C (5 units) FINAL PHASE OF KWBTS (PSO 7A) —Additional Design and Construction Tasks As a result of the additional complexity associated with this project, design and construction tasks and responsibilities will increase for both the Consultant and Contractor. The following is a summary of additional required tasks: Additional Tasks - Mobilization will be required at 3 KWBTS buildings LO - Scaffolding will be required at KWBTS Buildings A, B & C - Asbestos abatement will be required in all 7 KWBTS Building A units. W -Asbestos abatement in interior of some KWBTS units, depending on HazMat testing results -Additional mobilization sequencing requirements will increase in KWBTS Buildings A B & C. CL NIP PSO 7 Background Information ca Uniqueness of Noise Insulation Program (NIP) Management Requirements Given the specialization of the noise insulation program management process and budget E development, it is more difficult for an outside party to review annual noise insulation Professional Services Authorization (PSO) budgets compared to a traditional airport airside / landside project. In addition, there are a limited number of firms and individuals who possess the high level of NIP program management experience that will be required for PSO 7. Given the unique project demands, THC has formed a team of senior staff individuals, each with a high level of NIP experience. Steve Vecchi, THC Project Manager 31 years NIP experience Alan Hass, L&B Associate VP 31 years NIP experience Richard Sun, Sun Group Principal Architect 23 years NIP experience Eric Seavey, L&B Sr. Consultant 22 years NIP experience Heather Faubert, THC Assistant Project Manager 22 years NIP experience Dale Griffin, THC Construction Manager 16 years NIP experience David Jones, P.E., Jones & Conde Project Engineer 26 years NIP experience KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 5 of 27 Packet Pg. 1496 J.5.a In addition, many of the NIP processes are much different than the processes used in typical airport planning, design and environmental projects. Unlike a typical airside/landside project, a NIP involves making extensive modifications to private property, requiring unique architectural design documents, a high level of property owner interaction, and numerous legal documents and liability controls. As shown above, the THC team consists of mostly senior staff with higher hourly rates. Over the many years of NIP program management experience, THC has learned that it is better to have a smaller team of highly experienced, senior staff than a large team of staff with limited NIP experience. This team composition strategy has resulted in a much higher program success throughout the U.S. with less errors, design issues, contractor failures, and sponsor liability issues. Property Owner Challenges Most KWBTS property owners do not reside in Key West on a full-time basis, which will require much more time for communicating and coordinating with property owners to prepare the final bid documents. PSO 7 tasks will require the coordination of fifty-two (52) individual property owners (35 Building A, 12 Building B, 5 Building C) in addition to numerous tenants. Therefore, the property owner tasks will be considerably more involved than a typical residential NIP. These tasks will include all property owner communication (letters, emails, phone calls, conference calls), property owner scheduling, individual meetings with property owners to finalize proposed acoustical modifications, and processing of required legal documents. Since many Key West property owners only live in Key 0. West for a limited number of months, these tasks will require a much higher number of consultant hours to accomplish. LO Simultaneous Processes During the PSO 7 budget year, there will be many independent tasks occurring simultaneously W between the PSO 7A and PSO 713: There are six (6) primary PSO 7A tasks for the Final Phase of KWBTS project (25 units) that will occur simultaneously within a 12-month period (October, 2021 to September, 2022) to include: (1) u Project Management, (2) Review Proposed Acoustical Modifications with Property Owners, (3) Prepare Legal Documents, (4) Update Bid Documents, (5) Bid Process and (6) Acoustical Noise Testing and Analysis. E There are seven (7) primary PSO 7B tasks for KWBTS Building A — Phase 2 construction project (27 units) that will occur simultaneously within a 12-month period (October, 2021 to September, 2022) to include: (1) Project Management, (2) Property Owner Pre-Construction Tasks, (3) Contractor Pre-Construction Tasks, (4) Asbestos Pre-Construction Tasks (5) Daily Construction Management, (6) Post-Construction Acoustical Testing, and (7) Construction Close-out. KWBTS Building Complications During construction of the NIP Building B Pilot Project, the NIP Management Team uncovered many hidden building conditions that increased the degree of challenge to the design and construction processes. The KWBTS buildings are concrete buildings with window and door rough openings that are all different sizes and out of square. Given these existing conditions, a much greater level of work is required to prepare all rough openings for the proper installation of the acoustic windows and doors. The installation of the Ductless AC system and ERV unit is much more difficult than expected due to interference with structural braces, plumbing pipes, non-compliant wiring and can lighting. The Consultant anticipates continual challenges and building obstacles during the construction of the 27 condominium units in the Building A — Phase 2 construction project, in addition to asbestos KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 6 of 27 Packet Pg. 1497 J.5.a abatement tasks in each condominium which impact all window & door installations, PTAC removal, through-wall drilling and the cutting of interior gypsum board. Construction Management Staffing The KWBTS Building A — Phase 2 construction will be performed for a total of 27 KWBTS condominiums where all units will be completed within potentially a five (5) month calendar period. The work in the 27 Building A — Phase 2 units will be scheduled after the award of the Building A — Phase 2 construction contract. Depending on the contractor's final approved construction schedule, up to eight (8) condominium units will be opened by the contractor simultaneously and will need to be managed simultaneously. PSO 7B will represent an increase in construction activity, contractor sequencing and construction management tasks due to new required asbestos abatement tasks in all condominium units, given the presence of <1% and 2-5% asbestos containing materials (ACM) in the building exterior stucco and some interior gypsum board joint compound. To provide proper oversight and to ensure that all work is being performed in conformance with NIP design documents, two (2) full time, on-site professional construction management staff will be required consisting of a Construction Manager (CM) and Asbestos Abatement Senior Supervisor. Consultant Team Overview The PSO 7A and PSO 7B Scope of Services will require an array of tasks to be completed by THC and their sub-consultants (the "Consultant"). The THC Director of Acoustical Services will act as the Project Manager of the THC Consultant Team and will provide all daily project management responsibilities throughout the 12-month period and will report directly to the Key West International Airport's Noise Program Coordinator. The THC Project Manager will be supported by an Assistant Project Manager from the THC Atlanta headquarters office. The Consultant Team is composed of the following disciplines. • THC. Inc. -The Program Manager, THC, Inc. (THC)will provide overall program management services and support to the Airport Noise Program Coordinator, as necessary. THC will provide database services and project scheduling, along with interaction with all participating property owners and tenants. The Director of Acoustical Services ($256.39)will act as Project Manager and will have overall responsibility for all daily project tasks and activities. THC will also utilize the services of an Assistant Project Manager ($135.00) for both management and administrative support from the Atlanta headquarters office. The Construction Manager ($145.00) will provide full-time construction management services on-site during the entire Building A (Phase 2) 5-month construction period. • The Sun Group, Inc. — The local Principal Architect, The Sun Group, Inc., will provide all required architectural services for this project. The Sun Group, Inc. will be responsible for developing all proposed acoustical modification documents for each property, reviewing draft acoustical modification documents with each property owner, developing final construction drawings and acoustical modification documents for each property, preparing the bid package, leading the pre-bid conference, attending all contractor outreach sessions and workshops where necessary, tabulating the bids for construction services, and making the final award recommendation to THC. The Sun Group, Inc. will utilize the services of the Principal Architect ($205.00), Senior Architect ($175.00), and Architectural Drafter ($100.00). The Sun Group is based in Palm Beach County, FL. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 7 of 27 Packet Pg. 1498 J.5.a • Jones & Conde, LLC - The local Principal Engineer, Jones & Conde, LLC, will provide all required mechanical and electrical design support to the Sun Group, Inc. Jones & Conde, LLC will be responsible for developing the mechanical/electrical scope of work for each property, assisting The Sun Group, Inc. by reviewing the draft acoustical modification documents with each property owner, developing final mechanical/electrical construction drawings and documents for each property, assisting The Sun Group, Inc. in the preparation of the bid package, and attending the pre-bid conference. Jones & Conde, LLC will utilize the services of the Principal Engineer ($165), Senior Engineer ($135), and Engineering Drafter ($80). Jones & Conde is based in Palm Beach County, FL. • Landrum & Brown, Inc. - The Acoustical Engineer, Landrum & Brown, Inc. (L&B) will provide all required pre-modification noise analysis and will utilize an Associate Vice President ($295) based in Asheville, NC; Senior Consultant ($230) based in Irvine, CA; and Senior Project Administrator ($95). • Gallagher Bassett Technical Services — The Environmental Consultant will provide all services associated with the development of the Asbestos Work Procedures for each condominium and NIP Volume 3 —Asbestos Abatement Specification. They will also provide executive on-site observation on a full-time basis throughout the Building A — Phase 2 construction, to ensure the Contractor's asbestos handling methods and procedures in all condominiums meet OSHA requirements and the Asbestos Scope of Work. GBTS will utilize the services of the Principal ($195.00), Asbestos Abatement Project Manager ($165), On-site Asbestos Abatement Manager ($120), Administrative Assistant ($45). GBTS is based in LO Tampa, FL. CL KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 8 of 27 Packet Pg. 1499 J.S.a Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2021-22) PSO 7A SCOPE OF WORK PREPARATION OF FINAL BID DOCUMENTS AND BID PROCESS FOR THE FINAL PHASE OF KWBTS (25 UNITS) LO KWBTS BUILDING A (8 UNITS) KWBTS BUILDING B (12 UNITS) KWBTS BUILDING C (5 UNITS) 0 CL KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 9 of 27 Packet Pg. 1500 J.S.a The following sections will provide a detailed review of all required consultant tasks for the NIP PSO 7A- Preparation of Final Bid Documents and Bid Process for Final Phase of KWBTS project which will include these key tasks for 25 KWBTS units: Task 1 Project Management Task 2 Review Proposed Acoustical Modifications with Property Owners Task 3 Prepare Legal Documents Task 4 Update Bid Documents Task 5 Bid Process Task 6 Acoustical Noise Testing and Analysis Line-Item Administrative Fee for PSO 7A Subconsultants TASK 1 PROJECT MANAGEMENT CL October 1, 2021- September 30, 2022 The Consultant (Project Manager, Assistant Project Manager) will perform the following general LO project management tasks for PSO 7A during a twelve (12) month period, in coordination with the Airport Noise Program Coordinator: Set Up Project 0 The Consultant will set up the project (Preparation of Final Bid Documents and Bid Process) for the Final Phase of KWBTS project in the corporate financial system, as required by corporate policy to manage the project. Manage Sub-Consultants The Consultant will be responsible for the daily management of all sub-consultants in their completion of all project tasks related to Preparation of Final Bid Documents and Bid Process for the Final Phase of KWBTS project. This process includes all phone / conference call / email communication and review of their task implementation plan and all document deliverables. The Consultant will also be responsible for managing their budget expenditures and reviewing their monthly invoices. Participate in Weekly Coordination / Progress Conference Calls The Consultant will participate in weekly coordination / progress telephone conference calls with KWIA's Airport Noise Program Coordinator for PSO 7A and 7B tasks. The calls will be hosted by KWIA's Airport Noise Program Coordinator and the FAA ADO will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the Consultant with the call-in number and conference code and will dial-in as the leader. The weekly coordination/progress call will include topics related to both PSO 7A and PSO 7B. Hours for this task are included in the PSO 7A budget. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 10 of 27 Packet Pg. 1501 J.S.a Attend KWIA Ad-Hoc Committee Meetings The Consultant will attend KWIA Ad-Hoc Committee meetings, as directed by KWIA's Airport Noise Program Coordinator, to present information on the status of both PSO 7 projects (Preparation of Final Bid Documents and Bid Process for the Final Phase of KWBTS Project and Construction of Building A—Phase 2). The Consultant will prepare a PowerPoint presentation for each meeting. The FAA ADO will be invited to attend these meetings. The Ad-Hoc Committee typically meets four times per year (e.g., December 2021, March, June, and October 2022). Hours and expenses for this task are included in the PSO 7A budget. Due to the seven (7) KWBTS NIP Update Meetings that will be budgeted and will overlap with the March and June Ad-Hoc Meetings, only hours will be included for two (2) Ad-Hoc meetings in October and December in the PSO 7A budget. Conduct KWBTS NIP Update Meetings The Consultant will conduct three (3) KWBTS NIP Update Meetings (January, April, September) for all KWBTS Property Owners to present information on the status of the project. A g00 ft2 meeting room (enough to accommodate 45 chairs with rows of tables facing the front of the room so each person has a space for writing) will be rented at the Barbary Beach House Key West for each meeting. Hours and expenses for this task are included in the PSO 7A budget. The Consultant will prepare a PowerPoint presentation for each meeting. Daily Communication with Property Owners and Others The Consultant will be responsible for general communication requirements with NIP participating property owners, City of Key West, Monroe County, FAA, product manufacturers and general contractors related to Preparation of Final Bid Documents and Bid Process for the 25 KWBTS units LO in the Final Phase of KWBTS project. Manage Property Files The Consultant will provide the management of all KWBTS participating property files for all KWBTS Building A, B and C participants, including all letters, emails, phone calls, legal documents, proposed acoustical modification documents and schedules. ca Prepare Project Invoicing The Consultant will prepare PSO 7A monthly invoices to Monroe County, as required for the Final E Phase of KWBTS project. Develop 2022-23 Budget and Scope (PSO 8A) The Consultant will develop the KWIA NIP 2022-21 Consultant budget and scope of work narrative for PSO 8A which will include key tasks for Phase 2 including initial planning, property prioritization, property owner communication, property design visits, design review, legal documents and bid process. The Consultant will coordinate and review all sub-consultant budgets and coordinate with the Airport Noise Program Coordinator regarding the FAA pre-application and grant application processes. Close Out Project The Consultant will provide information / documentation to KWIA's Airport Noise Program Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct administrative tasks, as required by corporate policy to close out the PSO 7A tasks for the Final Phase of KWBTS project. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 11 of 27 Packet Pg. 1502 J.S.a Task 1 Reimbursable Expenses Notes: Task 1 will occur over a twelve (12) month period. The Consultant will be required to include all costs related to Task 1 Project Management, including costs for renting a meeting room for NIP Update Meetings, supporting documents, certified mailings and letters. The Consultant (Assistant Project Manager will need to budget costs for three (3) trips for NIP Update Meetings. All trip costs need to include associated airfare, hotel, auto rental, per diem, taxi, and fuel costs for each Consultant staff. TASK 2 REVIEW PROPOSED ACOUSTICAL MODIFICATIONS WITH KWBTS PROPERTY OWNERS In preparation for the bid for the Final Phase of KWBTS project (25 units), the Consultant (Project Manager, Assistant Project Manager, Principal Architect, Principal Engineer) will be required to complete the individual 60-minute Review Meetings with each of the 25 KWBTS property owners. In this task, the Consultant will provide proposed NIP design documents to each of the 25 individual property owners along with a written summary of the tasks that will be completed at each individual Design Review Meeting. The Consultant will schedule 60-minute appointments for each of the 25 Property Owners and will provide an appointment reminder. At the scheduled Design Review Meeting, the Consultant (Project Manager, Assistant Project Manager, Principal Architect, and Principal Engineer) will provide a complete review of the proposed NIP design documents, make revisions based on comments from Property Owners, make product selections and manage the signing of all NIP legal documents. After the Review Meeting, the Consultant (Principal Architect, 10 Principal Engineer) will make final revisions to the design documents based on comments received from the Property Owners during the meetings. -- Task 3 Reimbursable Expenses Notes: In Task 2, the Consultant will be required to include all costs related to Design Review Meeting document production, duplication, and shipping. The Consultant (Assistant Project Manager) will need to budget one (1) 4-night trip to conduct the Design Review Meetings for KWBTS property owners and single-family owners. The Principal Architect, and Principal Engineer) will also budget one (1) 4-night trip to conduct the Design Review Meetings for the twenty(20) KWBTS Building A Property Owners. All trip costs need to include airfare, hotel, auto rental, per diem, mileage, fuel and parking costs for each Consultant staff. In addition, the Consultant will be required to include the cost of renting a 900 ft2 meeting room for four (4) days at the Barbary Beach House Key West for the Design Review Meetings. TASK 3 PREPARE LEGAL DOCUMENTS In preparation for the bid of the Final Phase of KWBTS project (25 units), the Consultant (Project Manager, Assistant Project Manager) will prepare, distribute, collect, process, and file all required NIP legal documents for 25 individual properties to include- - Property Owner Agreement - Title Opinion - Avigation Easement - Notice of Commencement - Subordination of Mortgage - EPA Lead Paint Acknowledgement KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 12 of 27 Packet Pg. 1503 J.S.a - Property Owner Verification of Completed or Required Pre-Work - Hard-Wired Smoke Alarm Installation Confirmation - Designated Furniture Storage Space Sketch - ERV and Ductless AC System Release Property Title Review — The Consultant will communicate and coordinate with First American Title to secure title commitments for each of the 25 participating properties. First American Title will provide an opinion of title, which identifies the vesting of ownership for the property. The opinion of title will also identify all mortgages, liens and encumbrances on the property, which would require signature of consent to the avigation easement and a subordination of the easement. This task includes preparation of 25 personalized sets of legal documents. All the legal documents listed in the SOW are not prepared at the same time; there are at least three different time periods when these documents are prepared and distributed. For example, generic versions of the Property Owner Agreement, Avigation Easement, Consent to Avigation Easement & Pre-Work Consent are sent to owners prior to Task 2 Review Meetings so they can read over all legal docs before the Task 2 Review Meetings. Then, personalized sets of documents are prepared and presented during Task 2 Review Meetings for signature. Personalized documents are sometimes mailed/emailed if the owner(s) is residing in a foreign country, have a personal representative/property manager attending the Review Meeting on their behalf, or if only one (of multiple) owner will be attending the Review 0. Meeting. Documents occasionally need to be revised because of last-minute change in ownership (e.g., sale of property, death of owner). The Subordination of Mortgage requests are prepared and sent to lenders continuously throughout the project because lenders do not always respond in a LO timely manner. Once completed, the Property Owner Agreement, Avigation Easement, and Consent to Avigation Easement are sent to the County for approval and recording with the Clerk of Courts. Task 4 Reimbursable Expenses Notes: In Task 3, the Consultant will be required to include all costs related to legal document production, title opinion, duplication, recording, and shipping. ca TASK 4 UPDATE BID DOCUMENTS In preparation for the bid of the Final Phase of KWBTS project (25 units), the Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal Architect, Principal Engineer, Environmental Consultant) will conduct the following tasks required to update the Final Phase of KWBTS bid documents: Conduct NIP Orientation for all Participating Final Phase of KWBTS Condominium Owners The Consultant will prepare and schedule a NIP Orientation Presentation for all 25 property owners participating in the Final Phase of KWBTS project(Buildings A, B & C), which will provide an overview of the proposed Final Phase of KWBTS scope of work, required asbestos abatement work, property owner requirements, design revisions and NIP policy revisions. The Consultant will prepare a PowerPoint presentation for this meeting. Update Bidding Documents (Project Manual Volume 1 of 5) The Consultant will review and update the Bidding Documents developed for all 25 properties in the Final Phase of KWBTS project and incorporate changes based on the previous KWBTS bid and construction experience (e.g., contractor minimum qualification requirements, Unit Prices, Special Provisions). The Bidding Documents for Final Phase of KWBTS will meet all FAA requirements and KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 13 of 27 Packet Pg. 1504 J.S.a the requirements of the local authorities and will contain all information necessary for the formal bid process, including Bidding Requirements and Contract Forms. Volume 1 will be approximately 240 pages printed on 8'/2"x11" paper. Update Technical Specifications (Project Manual Volume 2 of 5) The Consultant will review and update the Technical Specifications developed for all 25 properties in the Final Phase of KWBTS project and incorporate changes based on the previous NIP bid and construction experience (e.g., contractor minimum requirements, contract time, construction scheduling, work restrictions). Volume 2 will be approximately 190 pages printed on 8'/2"x11" paper. HazMat Testing for twenty (20) KWBTS units that originally opted-out of NIP participation. The Consultant's Environmental Technician (GBTS) will conduct asbestos and lead paint testing at each of the 20 KWBTS units. In addition, the Consultant's Environmental Technician will conduct laboratory analysis of all samples collected and will develop a final a Hazardous Material Report for each 20 KWBTS condominiums which will be incorporated by the Consultant in the final bid documents. Update Asbestos & Lead Based Paint Inspection Reports and Asbestos Remediation Specifications for the Final Phase of KWBTS (Project Manual Volume 3 of 5) Based on collected samples and laboratory test results for all 25 properties in the Final Phase of KWBTS project, the Consultant will review and update the Asbestos & Lead Based Paint Inspection Reports and Volume 3 -Asbestos Remediation and Lead Based Paint Specifications, which include the laboratory results for asbestos containing materials and/or lead base paint in the 25 properties. LO Volume 3 will be approximately 1,500 pages printed on 8'/2"x11" paper. Revise Construction Drawings (Project Manual Volume 4 of 5) Using the final Acoustical Modification Packages for all 25 properties in the Final Phase of KWBTS project, the Consultant will prepare the Construction Drawings for the Final Phase of KWBTS project Bid Package and develop a revised estimate of anticipated construction costs. Volume 4 will be U approximately 100 pages printed on 11"x17" paper. Update Typical Project Details and Site Information (Project Manual Volume 5 of 5) E The Consultant will review and update the Typical Project Details and Site Information developed for all 25 properties in the Final Phase of KWBTS project and incorporate changes based on the previous NIP bid and construction experience (e.g., construction staging requirements, construction safety plan, construction phasing plan). Volume 5 will be approximately 120 pages printed on 8'/2"x11" paper. Provide Draft Bid Documents to Monroe County Attorney As soon as the Draft Bid Documents, Volumes 1 and 2, are finalized, they will be electronically transmitted to the Monroe County Attorney for review and approval. All revisions required by the County Attorney will be incorporated into the final Bid Documents. Provide Electronic and Hard Copies of Bid Documents As soon as the Bid Documents are finalized, one complete set (flash drive) will be shipped to the FAA ADO Program Manager for their review and comment. In addition, one complete electronic set of documents will be provided to the Monroe County Purchasing Department for the bid process and one complete set (hardcopy) will be shipped to the City of Key West Building Department for preliminary review and comment. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 14 of 27 Packet Pg. 1505 J.S.a Task 5 Reimbursable Expenses Notes: In Task 4, the Consultant will be required to include all costs related to bid document production, duplication, and shipping. TASK 5 BID PROCESS The Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal Architect, Principal Engineer, Environmental Consultant) will complete the following bid process tasks for all 25 properties. Prepare Bid Advertisement The Consultant will develop a bid advertisement notice for all 25 properties in the Final Phase of KWBTS project. Following the County Attorney's approval of the Draft Bid Documents, the Consultant will provide the Bid Advertisement to the Monroe County Attorney's Office for their coordination with the Monroe County Purchasing Department. The Monroe County Purchasing Department will confirm the bid advertisement dates and set a bid opening date. The Monroe County Attorney's Office will publish the Bid Advertisement in local newspapers. Contractor Request for Information During the bid process, Monroe County will be responsible for all communication from contractors who are interested in bidding the project. The Consultant will assist Monroe County as requested. The Consultant will provide answers to bidder's questions pertaining to the project relating to the design documents, schedule, specification and/or contractor requirements. Conduct Pre-Bid Meeting Consistent with the formal bid advertisement, the Consultant will schedule and conduct a mandatory, (virtual, if appropriate at the time) Pre-Bid Conference Meeting for contractors who are interested in bidding the project. At this Pre-Bid Conference Meeting, the Consultant will review all aspects of the project including contractor minimum experience requirements, design documents, safety plan, unit prices, contractor deficiency point system, construction scheduling, and contractor expectations. E Attend Bid Opening The Consultant will coordinate with the Key West International Airport and Monroe County to be available for the bid opening of the 25 properties in the Final Phase of KWBTS project, if necessary. If the bid opening is held virtually, the Consultant will attend virtually. Review Bids and Prepare Award Recommendation Upon the opening of the bids, the Consultant will conduct a detailed review of all contractor bids received. After this review, the Consultant will provide an official letter of contract award recommendation to Key West International Airport and Monroe County, to the lowest, most responsive and most responsible bidder. Coordinate Contract Award The Consultant will coordinate with the recommended General Contractor (GC) to make sure the GC submits their completed contract documents to Monroe County Department of Airports in a timely manner, such that the Board of County Commissioners (BOCC) can schedule the award of contract on the same monthly agenda as acceptance of the FAA grant. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 15 of 27 Packet Pg. 1506 J.S.a Task 5 Reimbursable Expenses Notes: In Task 5, the Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal Architect, Principal Engineer, Asbestos Abatement Project Manager) will need to budget costs associated with conducting the virtual Pre-Bid Conference Meeting TASK 6 ACOUSTICAL NOISE TESTING AND ANALYSIS The Consultant (Project Manager, Acoustical Engineer)will review the previously completed pre-noise testing performed in 2021 in five (5) units in the Final Phase of KWBTS project (A401, B208, B309, C219, C319) to determine the measured NLR and interior DNL in each unit prior to the addition of NIP acoustic modifications. In addition, to ensure conformance with FAA guidelines, the Consultant will model the anticipated noise reduction in these 5 units to ensure that a minimum five (5) dB NLR will be achieved by the proposed NIP design modifications.Afterthe completion of this process, the Consultant will prepare a technical memorandum summarizing the measured NLRs, interior DNLs, and anticipated modeled results. Throughout the project, the Consultant will provide acoustical support and handle acoustical questions or evaluate specific product alternatives as necessary for the design of the Final Phase of KWBTS project. Task 6 Reimbursable Expenses Notes: CL In Task 6, the Consultant (Assistant Project Manager, Acoustical Engineer, Senior Consultant) will be required to include all costs to conduct the above noise testing tasks, as LO well as costs for bid document production, duplication, and shipping. PSO 7A LINE ITEM ADMINISTRATIVE FEE FOR PSO 7A SUBCONSULTANTS In the management of all PSO 7A contract subconsultants (Sun Group, Jones & Conde, Gallagher Bassett Technical Services, Landrum & Brown), the Consultant provides many tasks for all subconsultants to include verification of certificate of insurance, subconsultant contract preparation, processing of monthly subconsultant invoices, issuance of monthly subconsultant payments, preparation of monthly client invoicing, preparation of monthly billing narrative and preparation of monthly DBE reports for the client, all of which include information provided by the subconsultants. This line item will consist of a ten (10) percent markup on all budgeted PSO 7A subconsultant labor costs. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 16 of 27 Packet Pg. 1507 J.S.a Key West International Airport Noise Insulation Program (NIP) Phase 1 (FY 2021-22) PSO 713 SCOPE OF WORK CONSTRUCTION MANAGEMENT & ADMINISTRATION KWBTS BUILDING A - PHASE 2 (27 Units) LO CL KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 17 of 27 Packet Pg. 1508 J.S.a PSO 7113 - Scope of Work Tasks The following sections will provide a detailed review of all required consultant tasks for the NIP PSO 7B - Construction Management and Administration for Construction of Building A - Phase 2 (27 units) which include the following seven (7) key tasks: Task 1 Project Management Task 2 Property Owner Pre-Construction Tasks Task 3 Contractor Pre-Construction Tasks Task 4 Asbestos Abatement Pre-Construction Tasks Task 5 Daily Construction Management Task 6 Post-Construction Acoustical Testing and Analysis Task 7 Construction Closeout Line-Item Administrative Fee for PSO 7B Subconsultants TASK 1 PROJECT MANAGEMENT LO October 1, 2021- September 30, 2022 Given the commercial nature of the KWBTS construction, the Consultant (Project Manager,Assistant Project Manager) will be required to conduct several Property Owner and Contractor tasks for the 27 units in the Building A - Phase 2 project during a twelve (12) month period to properly prepare EL for the NIP KWBTS Construction process, and conduct post-construction tasks to include: Set up Project The Consultant will set up the project (Construction Management and Administration for Construction of Building A-Phase 2) in the corporate financial system, as required by corporate policy to manage the project. Manage Sub-Consultants The Consultant will be responsible for the daily management of all sub-consultants in their completion of all project tasks related to the Construction Management and Administration for Construction of Building A - Phase 2. This process includes all phone / conference call / email communication and review of their task implementation plan and all document deliverables. The Consultant will also be responsible for managing their budget expenditures and reviewing their monthly invoices. Participate in Weekly Coordination / Progress Conference Calls The Consultant will participate in weekly coordination / progress telephone conference calls with KWIA's Airport Noise Program Coordinator. The calls will be hosted by KWIA's Airport Noise Program Coordinator, and the duration of each call will be approximately 60 minutes. The FAA ADO will be invited to participate in these calls. KWIA's Airport Noise Program Coordinator will provide the KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 18 of 27 Packet Pg. 1509 J.S.a Consultant with the call-in number and conference code and will dial-in as the leader. The weekly coordination/progress call will include topics related to both PSO 7A and 7B tasks. Daily Communication with Property Owners and Others The Consultant will be responsible for general communication requirements with the NIP participating property owners, City of Key West, Monroe County, FAA, product manufacturers and general contractors regarding Construction of Building A— Phase 2. Provide Daily Support to the Construction Manager Throughout the Building A — Phase 2 pre-construction and construction period, the Consultant will provide daily support to the designated Construction Manager to include document management, review of RFI, Change Orders, shop drawings, payment applications, and change orders. Manage Property Construction Files The Consultant will provide the management of all 27 Building A— Phase 2 property files containing all construction documents and reports, letters, emails, phone calls, legal documents, proposed acoustical modification documents and schedules. Prepare Project Invoicing The Consultant will prepare monthly invoices to Monroe County, as required to manage the project (Construction Management and Administration for Construction of Building A — Phase 2). Develop 2022-23 Budget and Scope (PSO 8B) The Consultant will develop the KWIA NIP 2022-23 Consultant budget and scope of work narrative for PSO 8B (Construction Management of the Final Phase of KWBTS). The Consultant will coordinate and review all sub-consultant budgets and coordinate with the Airport Noise Program Coordinator regarding the FAA pre-application and grant application processes. Close Out Project ca The Consultant will provide information / documentation to KWIA's Airport Noise Program r- Coordinator as needed to facilitate close-out of the AIP grant. The Consultant will conduct administrative tasks, as required by corporate policy to close out the project (Construction G Management and Administration for Construction of Building A— Phase 2). Task 1 Reimbursable Expenses Notes: Task 1 will occur over a 12-month period. The Consultant will be required to include all costs related to the Program Management task including document production, duplication, shipping, letters and postage. TASK 2 PROPERTY OWNER PRE-CONSTRUCTION TASKS In preparation for the Construction of 27 properties in KWBTS Building A— Phase 2, the Consultant (Project Manager, Assistant Project Manager) will be required to complete several Property Owner Pre-Construction Tasks during a four (4) month period to include: KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 19 of 27 Packet Pg. 1510 J.S.a Conduct NIP Construction Orientation Session The Consultant will prepare a virtual NIP Construction Orientation Presentation for the 27 participating property owners and their tenants which will provide a complete review of all NIP construction processes and procedures, anticipated schedules, safety requirements and property owner responsibilities during the 5-month construction process. The Consultant will then schedule and conduct the virtual Property Owner Construction Orientation Session. Prepare Designated Storage Space Sketches for all 27 Condominiums All 27 Building A — Phase 2 condominium floor plans are unique, including the types and amounts of existing furniture. The Property Owner is responsible for removing all excessive furniture and moving all remaining furniture to limited designated spaces within each room of the condominium prior to start of their NIP construction. To assist the Property Owner in the process to ensure they properly complete this task, the Consultant will develop a unique Designated Storage Space Sketch for each of the 27 Building A — Phase 2 condominiums which reflects the available spaces in each condominium room that will be available for furniture storage, based on their unique proposed NIP scope of work. This scaled drawing will also show the "clear areas" required for the contractor to perform their NIP work. Conduct Storage Space Site Visits at all 27 Condominiums The Consultant will schedule and conduct a 30-minute visit at each of the 27 Building A — Phase 2 condominiums to assess their existing furniture and assist the Property Owner in the determination of "excessive" furniture that must be r removed from their condominium prior to the start of NIP construction. In addition, the Consultant will review their unique Designated Storage Space Sketch LO with the Property Owner and communicate helpful tips to simplify this process. During this site visit, the Consultant will also provide a review of all property owner furniture moving responsibilities. This visit will occur during another scheduled trip, e.g., Final Measurement Visit. Task 2 Reimbursable Expenses Notes: Task 2 will occur over a 4-month period. The Consultant will be required to include all costs U related to Property Owner tasks including document production, duplication, shipping, letters, P and postage. TASK 3 CONTRACTOR PRE-CONSTRUCTION TASKS In preparation for the Construction of 27 condominiums in KWBTS Building A — Phase 2, the Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal Architect, Principal Engineer) will be required to complete several Contractor Pre-Construction Tasks during a four (4) month period to include: Review Contractor Criminal Background Reports After submission by the awarded contractor, the Consultant will confirm that the Contractor has received and reviewed all Criminal background reports for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. Review Contractor 12-Panel Drug Testing Reports After submission by the awarded contractor, the Consultant will review and approve all 12-Panel Drug Testing reports for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 20 of 27 Packet Pg. 1511 J.S.a Develop and Issue ID Badging for all Contractor Staff After confirmation that the Contractor has received and reviewed all Criminal Background and 12- Panel Drug Test Reports, the Consultant will create and issue NIP Construction site ID badges for all Contractor staff to include employees, 1099 workers, subcontractors and suppliers. Review Contractor Submittals The Consultant will review all Contractor Submittals for windows, prime entry doors, sliding patio doors, electrical equipment, mechanical equipment, construction materials, scaffolding, and vertical lifts that may be required. Conduct Final Measurement Walk-Through Inspections Within a 1-week time period, the Consultant will conduct Final Measurement Walk-Through Inspections with the Contractor and Product Manufacturers in all 27 participating condominiums. This 30-minute visit at each condominium will include final measurements of all windows and doors, review of the ERV & ductless AC installation process, review of asbestos abatement containment and staging plan, verification of property owner "pre-work" requirements and verification of finishes, colors and styles. The Final Measurement Visit is tentatively scheduled to occur Sept. 29 — Oct. 1, 2021. Conduct Pre-Construction Conference The Consultant will schedule and conduct a Pre-Construction Conference with the Contractor, subcontractors, and suppliers to review the construction of 27 properties, discussing contractor requirements, sequencing plans, construction schedule, asbestos abatement requirements, safety LO requirements and construction staging plans. In addition, the Pre-Construction Conference will include project goals, property owner communication plan, review of acoustic scope of work submittal requirements, scheduling and phasing of trades, workmanship requirements, progress payments, asbestos remediation unit prices, and final closeout documentation requirements. NTP — Permits and the Pre-Construction Conference are tentatively scheduled to occur Sept. 29, 2021. The 0. General Contractor has 118 calendar days to complete pre-construction tasks. The Pre-Construction u Conference will be held in a meeting room at the Barbary Beach House Key West. Review and Approve Contractor Final Construction Schedule E The Consultant will review and approve the Contractor's final proposed construction schedule for NIP KWBTS Building A— Phase 2. On-site Management of Contractor Mobilization The Consultant (Construction Manager) will be on-site for the entire three (3) week period prior to the start of construction to manage the contractor mobilization process. This will include numerous tasks including placement of all on-site equipment (material con-ex storage units, tool trailers, waste dumpsters, generator, portable toilets, office trailer, etc.), power tap hookup, delivery/placement/setup of all required scaffolding and hydraulic lift, and delivery coordination and scheduling. The Consultant will conduct a review of all on-site window and door products and conduct inspections of all proposed scaffolding and lift sites and placement to ensure compliance with specification requirements. During this entire time period, the Consultant will work closely with KWBTS Management Staff in the coordination of all deliveries, temporary and permanent parking space coordination, scaffolding placement, hydraulic lift placement, property owner issues and concerns from the KWBTS Board of Directors. Mobilization is scheduled to occur approximately January 11 — 25, 2022. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 21 of 27 Packet Pg. 1512 J.S.a Review Contractor Deficiency Point System The Consultant will develop a Contractor Deficiency Notice that will define the construction site deficiency areas that could be utilized by the Construction Manager if contractor performance failures occur during the construction period. Areas of contractor deficiency will include failure relating to project specifications, window / door installations, contract completion time requirements, worker safety and project safety plan, property owner communication, and/or subcontractor payments. Each specified deficiency area will be assigned points which, when tallied, could lead to disqualification to participate in future NIP construction projects. City of Key West Permitting Process The Consultant will provide to the Contractor two hard-copy sets of signed and sealed final design drawings of each of the 27 KWBTS Building A — Phase 2 condominium units to assist in obtaining building permits from the City of Key West Building Department. The Consultant will respond in writing to any comments issued by the City of Key West Building Department during its plan review. Task 3 Reimbursable Expense Notes: Task 3 will occur over a 4-month period. The Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal Architect, Principal Engineer) will be required to include all costs related to the Building A — Phase 2 Contractor Pre-Construction tasks including document production, duplication, shipping, letters, postage and contractor ID badge production. LO The Consultant (Construction Manager) will need to budget costs for a three (3) week period on site during the entire contractor mobilization process. The Consultant (Assistant Project W Manager, Construction Manager, Principal Architect, Principal Engineer) will need to budget costs for a one (1) 4-night trip to perform the NIP Pre-Construction Conference and Final Measurement and Walk-Through Inspections. In addition, the Consultant(Principal Architect, Principal Engineer) will need to budget costs for one (1) trip for pre-construction mobilization activities. All trip costs need to include associated airfare, hotel, auto rental, per diem, mileage, taxi, and fuel costs for each Consultant staff. In addition, the Consultant will be required to include the cost of renting a 900 ft2 meeting room at the Barbary Beach House Key West for one (1) day for the Pre-Construction Conference. TASK 4 ASBESTOS ABATEMENT PRE-CONSTRUCTION TASKS In preparation for the Construction of 27 properties in KWBTS Building A— Phase 2, the Consultant (Environmental Consultant — Gallagher Bassett Technical Services) will be required to complete a limited number of Asbestos Abatement Tasks during a (2) month period before the start of construction to include: Attend Pre-Construction Conference The Consultant (Asbestos Abatement Project Manager) will attend a Pre-Construction Conference with the Contractor, subcontractors, and suppliers to review the construction of 27 properties, discussing contractor requirements, sequencing plans, construction schedule, asbestos abatement requirements, safety requirements and construction staging plans. In addition, the Pre-Construction Conference will include project goals, property owner communication plan, review of acoustic scope of work, submittal requirements, scheduling and phasing of trades, workmanship requirements, KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 22 of 27 Packet Pg. 1513 J.S.a progress payments, asbestos remediation unit prices, and final closeout documentation requirements. Review Asbestos Abatement Requirements for Consultant The Consultant (Asbestos Abatement Project Manager) will review the Building A — Phase 2 asbestos abatement tasks to be performed by their on-site, fulltime On-Site Asbestos Abatement Manager during the pre-abatement, abatement and post abatement phases in each of the 27 units. Review General Contractor Submittals The Consultant (Asbestos Abatement Project Manager) will review and approve the General Contractor's required worker asbestos abatement training and certifications, as well as proposed interior and exterior enclosure plans, as required by the Building A — Phase 2 asbestos abatement specification. Conduct Site Inspection with General Contractor Before the Building A — Phase 2 construction begins, the Consultant (Asbestos Abatement Project Manager) will conduct a site visit with the General Contractor to review site mobilization plans. Mobilization is scheduled to occur approximately January 11-25, 2022. Develop Final Asbestos Abatement Report for each Condominium Unit At the conclusion of the asbestos abatement process in each KWBTS Condominium, working in coordination with the Contractor's asbestos abatement subcontractor, the Consultant (Asbestos Abatement Project Manager) will develop a final report that summarizes all conducted asbestos LO abatement activities that occurred at each KWBTS condominium, as well as air monitoring tests and final clearances. Task 4 Reimbursable Expenses Notes: Task 4 will occur over a two (2) month period. The Consultant will be required to include all U costs related to the Building A — Phase 2 Construction tasks including travel costs for meetings and site visits, document production, duplication, shipping, letters and postage. TASK 5 DAILY CONSTRUCTION MANAGEMENT TASKS The Consultant (Project Manager, Assistant Project Manager, Construction Manager, Principal Architect, Principal Engineer, Asbestos Abatement Project Manager, and On-site Asbestos Abatement Manager) will perform all daily construction management tasks during a five (5) month construction period for the 27 Building A— Phase 2 condominiums. NTP — Construction is tentatively scheduled for January 25, 2022. The General Contractor has 140 calendar days to complete construction. Construction is tentatively scheduled for January 25 through May 30, 2022. These tasks will include the following: Perform Daily Site Visits - Construction The Consultant will provide daily construction observation services and conduct field inspections to help ensure quality control. The Consultant (Construction Manager, Principal Architect, and Principal Engineer) will review and approve shop drawings, review and approve materials and products, and assist in the administration and completion of all necessary change orders. Daily site visit tasks include review and processing of all submittals and shop drawings, review of materials before they are installed to ensure that they comply with the approved submittals, review of work covered by KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 23 of 27 Packet Pg. 1514 J.S.a shop drawings to ensure that it complies with the Contract Documents, coordinate with the Contractor to ensure that all appropriate building permits have been secured, observe the work in progress to verify that it meets the requirements and intent of the Contract Documents, issue Deficiency Points, review of all work to ensure all safety practices are in place and ensure that the Contractor is adhering to the written safety plan. The Assistant Project Manager will make three (3) trips during the 5-month construction period. Principal Architect and Project Engineer Daily & Weekly Tasks Throughout the entire 5-month construction period, the Consultant (Principal Architect, Project Engineer) will be responsible for performing several tasks on a daily/weekly basis related to the construction of the 27 Building A — Phase 2 units. Before the initiation of construction these tasks include the review of construction shop drawings and submittals, responding to City of Key West permit comments, issuing revised permit drawings, final drawings, issuing S&S construction permit drawings, Attending the Pre-Construction Meeting, performing contractor training session and initial construction startup assistance to the Construction Manager. Once construction begins, these tasks include daily updates and coordination with construction manager (minimum of 4 hours /week), review and respond to Construction Manager and Contractor Request for Information (RFFs) and Change Orders, provide and attend weekly construction progress meetings by both in person and telecommunication and bi-weekly on-site inspections (Principal Architect - 6 trips, Project Engineer — 4 trips). CL Environmental Consultant Daily Observation of Asbestos Abatement Tasks Throughout the entire 5-month construction period, the Consultant (Environmental Consultant — Gallagher Bassett Technical Services)will be responsible for performing several on-site tasks during all asbestos abatement work (pre-abatement, abatement, post-abatement processes) that will occur in all 27 units during the 5-month Building A — Phase 2 construction period to include: Pre-Abatement Tasks include visual inspection of the secured work area, worker safety suits and respirators, HEPA Vacuum and HEPA air filter location and initial readings, interior and exterior u enclosure construction, and gypsum board wall / ceiling cut areas. Abatement Tasks include visual inspection of all abatement activity and ambient air monitoring inside and outside of unit during abatement activities. Post-Abatement Tasks include visual inspection of interior/ exterior enclosure E deconstruction, worker decontamination, asbestos waste collection, final clearance air monitoring, public building access clearance and final clearance in each unit for the entry of any General Contractor non-abatement staff. The on-site costs will include full-time hours and expenses for an On-site Asbestos Abatement Manager, as well as all executive support and oversight from the Principal, Asbestos Abatement Project Manager and Administrative Assistant. This includes on-site inspections by the Asbestos Abatement Manager (10 trips). Conduct Weekly Progress Meetings with Contractor The Consultant will schedule, prepare agenda, conduct and document weekly construction progress meetings with the Contractor and Subcontractors. These meetings will help to notify the General Contractor of any part of the work in progress that does not conform to approved submittals, shop drawings, or Contract Documents, review and evaluate any Contractor's suggestions for modifications to the Contract Documents, review Contractor's Request for Information (RFI), and update issued Deficiency Points. The Construction Manager and On-site Asbestos Abatement Manager will typically attend these meetings in person, while the Project Manager, Assistant Project Manager, Principal Architect, Principal Engineer, and Asbestos Abatement Project Manager will typically attend via teleconference. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 24 of 27 Packet Pg. 1515 J.S.a Provide Property Owner & Tenant Daily Communication The Consultant will provide all required daily communication as required with the 27 participating property owners with respect to schedules, work progress, and the scheduling of substantial and final inspections. Coordinate with NIP Design Team to Develop Solutions to Unforeseen Conditions The Consultant will coordinate with the NIP Design Team to develop solutions to unforeseen conditions that may arise with window & door openings, ceiling obstructions, electrical and mechanical upgrades. Monitor Adherence to Construction Safety & Phasing Plan The Consultant will review and monitor the Contractor's assigned safety procedures (as determined by the Contractor's assigned Construction Safety Manager) daily to ensure conformance with the approved Construction Safety & Phasing Plan. In addition, the Consultant will provide daily observation of all scaffolding and vertical lift activity to ensure strict conformance with the Construction Safety & Phasing Plan. Coordination and Safety Escorting of Non-Participating Property Owners in Building A The Consultant will act as a safety escort for all non-participating Property Owners when the 0. construction activity on any of the 6 floors impedes with their ability to access their condominium. Maintain Construction Files The Consultant will establish and maintain files and records of all pertinent documents including submittals, shop drawings, Request for Information (RFI), Request for Change Order (RFC O), UJ Change Order (CO), addenda, meeting minutes and reports. Contractor Payment Review and Processing The Consultant will perform general project-related coordination related to the preparation of monthly U invoices, progress reports, and schedule updates. The Consultant will review applications for payment from the General Contractor to ensure that they agree with the work done and materials received. E Conduct Substantial Completion Inspections The Consultant will conduct Substantial Completion Inspections at all 27 Building A — Phase 2 condominiums and will prepare punch lists at the appropriate time for each property. The Consultant will distribute the punch lists to the General Contractor for execution, verify that punch list items are complete, and then verify the General Contractor's final invoice for payment for completed units. Conduct Final Completion Inspections The Consultant will conduct Final Completion Inspections upon completion of all outstanding punch list items for all 27 Building A— Phase 2 condominiums. The Consultant will also verify that all items identified on the punch list have been addressed, that all work has been performed in accordance with the Contract Documents and Specifications, and that the work meets project standards for workmanship and quality. The Consultant will prepare a Certificate of Final Completion for each unit which will be signed by an authorized representative of the Contractor, Program Manager, and Sponsor's Representative. KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 25 of 27 Packet Pg. 1516 J.S.a Administration of Construction Documents The Consultant will be responsible for the weekly preparation and administration of all construction documents to include daily site reports, photographs, change orders, contractor invoices, punch- lists, substantial completion certificates and final completion certificates. Task 5 Reimbursable Expenses Notes: Task 5 will occur over a five (5) month period. The Consultant(Construction Manager, Project Manager, Assistant Project Manager, Principal Architect, Project Engineer, Asbestos Abatement Project Manager) will be required to include all costs related to the Building A — Phase 2 Construction tasks including travel costs for meetings and site visits, document production, duplication, shipping, letters and postage. The Assistant Project Manager will budget three (3) trips during the 5-month Building A — Phase 2 construction period. The Construction Manager will need to budget all reimbursable costs for full-time living in Key West for six (6) months, which includes 3-week pre-construction mobilization and 5-month construction period, including 5 weekend trips back home to San Antonio, TX. The on-site Asbestos Abatement Manager will also need to budget all reimbursable costs for full-time living in Key West for five (5) months, including one trip home per month. During the 5-month construction period, the Principal Architect will budget six (6) trips and the Project Engineer will budget four (4) trips to provide proper oversight to specification conformance. Each of these trips will be four (4) working days plus travel (driving) time from W Palm Beach County. During the 5-month construction period, the Asbestos Abatement Project Manager will budget ten (10) 3-night trips to provide proper oversight to specification conformance. Due to required trips in other PSO 7A and 7B tasks that will occur simultaneously during the Building A—Phase 2 construction period, the Project Manager and Assistant Project Manager will not budget any additional trips. All trip costs need to include related airfare, hotel, auto TASK 6 POST-CONSTRUCTION ACOUSTICAL TESTING AND ANALYSIS - BUILDING A - PHASE 2 Post-Construction Acoustical Testing of Building A— Phase 2 Condominium Units Upon completion of the NIP KWBTS Building A — Phase 2 construction, the Consultant will conduct post-modification acoustical tests in the seven (7) condominium units of Building A— Phase 2 (units where pre-modification acoustical testing was accomplished). The Consultant will perform post- construction acoustical testing on the units to measure the noise level reduction (NLR) in representative rooms. The post-modification acoustical measurements will be used to verify the noise level reduction achieved by the acoustical modifications. Pre-modification data will be compared with post- modification measurements to document the achieved increase in noise reduction, and as a check on quality control. This data will assist the Consultant in assuring that the acoustic modification treatments provide a minimum 5-decibel reduction. The noise level reduction (NLR) measurements essentially consist of placing a loudspeaker outside each condominium unit that will be measured. The electrical signal of an artificial noise source is fed through the amplification/loudspeaker system KW NIP PSO 7 BUDGET NARRATIVE— PSO 7A and PSO 7B Page 26 of 27 Packet Pg. 1517 J.S.a and is filtered to simulate aircraft noise. The technician will measure the average interior sound level within the room and the sound level directly outside each exterior element (i.e., doors, windows, and walls). An overall NLR will be mathematically computed based on the measured test data and the acoustical conditions of each room. All tests will be conducted in accordance with ASTM Designation E966 "Standard Guide for Field Measurement of Airborne Sound Insulation of Building Fagades and Fagade Elements. The This task also requires the communication and scheduling of all acoustical testing appointments with all associated KWBTS Building A— Phase 2 property owners. Analysis of Post-Construction Acoustical Testing Data for KWBTS Building A— Phase 2 The Consultant will also analyze the data to determine the measured NLR in each unit, as well as to determine the interior DNL in each unit. In addition, the Consultant will prepare a technical memorandum summarizing the measured NLRs and interior DNLs. Task 6 Reimbursable Expenses Notes: Task 6 will occur at the end of the KWBTS Building A —Phase 2 construction. The Consultant (Acoustical Engineer & Senior Consultant) will need to budget costs for one (1) 3-day trip to conduct post-construction acoustical testing in Building A — Phase 2. These costs should include on-site acoustical testing, analysis of data and development of the Final Report of Findings. TASK 7 CONSTRUCTION CLOSE-OUT TASK LO The Consultant (Project Manager, Assistant Project Manager, Construction Manager) will provide KWBTS Building A — Phase 2 construction close-out tasks to include: Final Assessment of Building A— Phase 2 Construction Process The Construction Manager will prepare a full technical assessment of performance and achievements, including the adequacy of technical specifications, required specification revisions, construction process evaluation of sequencing and methodology, evaluation of the predicted versus the actual costs for modifications, change orders, contract schedule compliance and full cost accounting including bid cost and Unit Price request evaluation. Task 7 Reimbursable Expense Notes: In Task 7, expenses will include document production, duplication, shipping, letters and postage. PSO 713 LINE-ITEM ADMINISTRATIVE FEE FOR PSO 713 SUBCONSULTANTS In the management of all PSO 7B contract subconsultants (Principal Architect, Principal Engineer, Environmental Consultant, Acoustical Engineer), the Consultant provides many tasks for all subconsultants to include verification of certificate of insurance, subconsultant contract preparation, processing of monthly subconsultant invoices, issuance of monthly subconsultant payments, preparation of monthly client invoicing, preparation of monthly billing narrative and preparation of monthly DBE reports for the client, all of which include information provided by the subconsultants. This line item will be comprised of a ten (10) percent markup on all budgeted PSO 7B subconsultant labor costs. 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M W N Z3 co n Z+z co (0 U (0 O M -� o o) N LL . o Q i �a H H 4 4 F DATE(P J.J.a AC"R"® CERTIFICATE OF LIABILITY INSURANCE 06/15/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Peter J Moon NAME: The Whitlock Group Inc A/CONNo Ext: (678)906-2008 (FAX ,No): (855)906-2012 3300 Breckinridge Blvd Ste 200 E-MAIL pmoon@twgins.net ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# Duluth GA 30096 INSURERA: Travelers Indemnity Co.(IND) 25658 INSURED INSURER B: Travelers Casualty Ins Co ofAmerica 19046 THC Inc INSURERC: Travelers Property Casualty Co ofAmerica 25674 3300 Breckinridge Blvd.Suite 200 INSURER D: Travelers Casualty&Surety Co. 19038 INSURER E: Hiscox Insurance Company j 10200 Duluth GA 30096 INSURER F COVERAGES CERTIFICATE NUMBER: CL2151703502 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AUULSUbK POLICY EFF POLICY EXP h LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDrence $ 300,000CL MED EXP(Any one person) $ 5,000 (� A Y Y �6y6�0-g22C3�34829 ��g'(�( 06/15/2021 06/15/2022 PERSONAL&ADV INJURY $ 2,000,000 GEN'LAGGREGATE LIMITAPPLIES PER: NNr vCd LGe.sk aMa �� t With Atta hmentS GENERAL AGGREGATE $ 4,���,��� X POLICY LO ❑ PRO ❑ LOC �y PRODUCTS-COMP/OP AGG $ 4,000,000 JECT OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 wr Ea accident ANYAUTO BODILY INJURY(Per person) $ B OWNED SCHEDULED Y Y BA-1N10529A 06/15/2021 06/15/2022 BODI LY I NJ U RY(Pe r accide nt) $ AUTOS ONLY AUTOS X HIRED �/ NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY /� AUTOS ONLY Per accidentCL X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 I® C EXCESS LAB CLAIMS-MADE CUP-2C19758A 06/15/2021 06/15/2022 AGGREGATE $ 4,000,000 ¢` DED I X1 RETENTION $ 5,000 $ 0) WORKERS COMPENSATION X STATUTE EE AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE YIN E.L.EACH ACCIDENT $ 1,000,000 D OFFICER/MEMBER EXCLUDED? ❑ N/A Y UB-1J362029 06/15/2021 06/15/2022 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ ERRORS&OMISSION LIABILITY EACH CLAIM $5,000,000 E $50,000 Retention MPL1097786.21 06/15/2021 06/15/2022 AGGREGATE $5,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) (See attached Comments/Remarks page for coverage details) Monroe County Board of County Commissioners are named as additional insured with regard to general liability and automobile liability. Auto coverage is for non-owned/hired or borrowed vehicles.The Named Insured has NO OWNED vehicles. Workers Compensation includes the coverage for Florida. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St. AUTHORIZED REPRESENTATIVE Key West FL 33040 ,��/ . ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD packet Pg. 1535 J.5.a AGENCY CUSTOMER ID: 00000002 LOC#: ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED The Whitlock Group Inc THC Inc POLICY NUMBER CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance:Notes ADDITIONAL COVERAGE DETAILS: "Blanket Additional Insured status is provided for General Liability for on-going and completed operations on primary and non-contributory basis when it is required by written contract with the named insured. "Blanket Additional Insured status is provided forAutomobile Liability when it is required by written contract with the named insured. "Blanket Waiver of Subrogation for General Liability,Automobile Liability and Workers Compensation is provided when it is required by written contract with the named insured. "Professional Liability is on a Claims Made basis with retroactive date of 01/24/1994.Retention is$50,000 each claim. h "Umbrella or Excess Liability follows the form of and is excess over the underlying liability limits as shown in this certificate for general liability and for automobile liability. ""Auto coverage is for non-owned/hired or borrowed vehicles.The Named Insured has NO OWNED vehicles. CIL fJ CANCELLATION NOTICE:Insurer(s)will deliver a thirty(30)day written notice of cancellation or non-renewal to the Certificate Holder. "This certificate of insurance is issued as a matter of information only and confers no rights upon the certificate holder.This certificate does not amend, LO extend or alter the coverage,terms exclusions and conditions afforded by the policies referenced herein." CIL fJ U ACORD 101 (2008/01) © 2008ACORD CORPORATION The ACORD name and logo are registered marks of ACORD Packet Pg. 1536