Item K1 K.1
y;+ ' "tr, BOARD OF COUNTY COMMISSIONERS
County of Monroe , Mayor Michelle Coldiron,District 2
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{sJ ` °' Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
September 15, 2021
Agenda Item Number: K.1
Agenda Item Summary #8529
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Michael Roberts (305) 289-2502
N/A
AGENDA ITEM WORDING: Approval to reject all proposals and rebid the Request for
Proposals (RFP) for updates of the County's 2009 Geospatial Land Cover Dataset and Tier Overlay
District Maps for the Florida Keys, due to a delay in receiving updated 2021 Aerial Photography.
ITEM BACKGROUND: In 2008, Monroe County contracted with Photo Science, Inc. ("Photo
Science"), for the development of a geospatial land cover dataset for the Florida Keys. Monroe
County required Photo Science to create a land cover dataset developed from 2006 high resolution
orthophotographs, combined with field work, to produce an updated land cover geospatial dataset.
This geospatial dataset is referred to as the "Habitat" layer in the County's Geographical Information
System ("GIS"). The Habitat layer is used in part to determine the cover of native upland habitat and
is a key tool in the development of the Tier Overlay District maps.
The Monroe County Comprehensive Plan requires the updating the "Habitat" layer and utilizing this
data to review and determine if the Tier Overlay District map amendments are needed to further
protect and enhance native upland vegetation.
On April 21, 2021, the BOCC approved an Interlocal Agreement (agenda item U5, #7969) with the
Monroe County Property Appraiser (MCPA) to acquire updated Aerial Photography of a Six Inch
(6") Resolution and Oblique Photos of a Four Inch (4") Resolution, at a Cost of $32,546 to the
County. Pursuant to Section 195.022, Florida Statutes, the Florida Department of Revenue is
required at least once every three (3) years, to provide property appraisers with aerial photographs;
and in counties with a population greater than 25,000, such as Monroe County, such photography is
at the property appraiser's expense. The MCPA entered into an agreement with Eagle View, Inc., to
provide the updated aerial orthophotography at six-inch (6") resolution, as well as high-resolution
(4") oblique imagery in the developed areas of the County.
On May 19, 2021, the BOCC approved advertising a Request for Proposals (RFP) for updates of
2009 Geospatial Land Cover Dataset and Tier Maps for the Florida Keys as required by the
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Comprehensive Plans to be used by staff, a required Tier Review Committee, and the Board, in the
required update of the Land Development Code Tier Overlay District Maps, along with evaluation of
the listed, threatened, and endangered species habitat (agenda item K5, 98181). The solicitation
specified the use of 2021 digital orthophotography being performed by a vendor for the Monroe
County Property Appraiser and included the following Scope of Services:
A.Updates to the existing land cover classification to meet the needs of the Planning &
Environmental Resources Department utilizing the 2021 digital orthophotography
described in 1.04.
B.Perform quality control and quality assurance (including groundtruthing of digital
orthophotograph land cover signatures) to determine the accuracy of the final land cover
dataset. The quality control and quality assurance and cover and classification delineation
techniques will be summarized in a written report.
C. Tier Mapping. Consultant shall review existing Tier Overlay District maps and make
recommendations for revisions or amendments in accordance with Comprehensive Plan
Policy 106.1.1 and Monroe County Land Development Code Chapter 130-130 (c). Prior to
Monroe County processing updates to the Land Development Code Tier (Zoning) Overlay
District Map, the Consultant shall evaluate the listed threatened and endangered species (as of
2021) and the criteria included in Policy 205.1.1 (Tier Overlay District designation criteria) to
determine if amendments are required to further protect and enhance native upland vegetation.
D.Technical Support for Tier Development Review Committee. Consultant shall provide a
professional biologist familiar with the native vegetation and plant communities of the Florida
Keys to provide technical support to the County with the responsibility of tier designation
review utilizing the criteria for tier placement and best available data to recommend
amendments to ensure implementation of and adherence to the Florida Keys Carrying
Capacity Study, Policy 106.1.1 and LDC Section 130-130(c).
E. Deliverables at a minimum shall include:
1. Habitat mapping: a GIS File Geodatabase containing the land cover dataset compatible
with ArcGIS 10.8.1 and ArcGIS Pro 2.7.2 or more recent version and associated metadata
file. The data will be in the State Plane Coordinate System, Florida East Zone, in units of
US Survey Feet.
2. A Final Report detailing changes in Land Cover by habitat type and reason for the change
(e.g.: development, mapping error, environmental conditions, etc). The Final Report shall
include a review of the QA/QC procedures and will address issues encountered with
polygon classification such as photo quality, signature variance or misinterpretations of
mapping units, etc.
3. Preliminary Tier Overlay District map amendment recommendations
The County shall own the deliverables, and shall have sole rights to reproduce and sell any
data or derivative information, and Respondent shall have no copy right or right to sell the
data set or derivative of the data set resulting from this RFP.
F. It is anticipated that this project can be completed within eighteen (18) months of
authorization to commence work.
The RFP was advertised on May 19, 2021 and proposals were opened on June 29, 2021. Two (2)
vendors submitted proposals prior to the proposal opening date and time.
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The selection committee met on July 9, 2021 in a virtual public meeting. The selection committee
publicly discussed the proposals, received public comment and completed their individual scores.
County staff was intending to seek approval to negotiate with the vendors in rank order but after the
selection committee meeting, on July 15, 2021, the Monroe County Property Appraiser's (MCPA)
Office informed County staff that the aerials produced by their vendor, Eagle View, Inc., did not
pass the Department of Revenue's quality control reviews and were rejected. MCPA is coordinating
with their vendor and has stated that the vendor is expected to re-fly the images again with a planned
start this November, with an anticipated deliverable timeframe by the end of May 2022.
Since the scope of work proposed within the subject RFP requires the use of the 2021 updated
aerials (2021 digital orthophotography performed by a vendor for the MCPA) and the aerials are not
available, staff believes the appropriate course of action is to reject all proposals and re-issue the
solicitation at a future date.
PREVIOUS RELEVANT BOCC ACTION:
April 21, 2021: Approval of an Interlocal Agreement with the Monroe County Property Appraiser to
acquire updated Aerial Photography of a Six Inch (6") Resolution and Oblique Photos of a Four Inch
(4") Resolution, at a Cost of$32,546 to the County.
May 19, 2021:Approval to advertise a solicitation for the Updates Of 2009 Geospatial Land Cover
Dataset And Tier Overlay District Maps For The Florida Keys.
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION: Approval to reject all proposals and rebid the RFP.
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
08/18/21 148-52000 - ENVIRONMENTAL RESOURCES $212,872.00
REVIEWED BY:
Emily Schemper Completed 08/24/2021 11:52 AM
Christine Limbert Completed 08/25/2021 2:08 PM
Assistant County Administrator Christine Hurley Skipped
08/24/2021 9:28 AM
Purchasing Completed 08/25/2021 2:51 PM
Budget and Finance Completed 08/26/2021 3:21 PM
Maria Slavik Completed 08/26/2021 5:31 PM
Liz Yongue Completed 08/30/2021 2:15 PM
Board of County Commissioners Pending 09/15/2021 9:00 AM
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