Item M1 M.7
y;+ ' "tr, BOARD OF COUNTY COMMISSIONERS
County of Monroe , Mayor Michelle Coldiron,District 2
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{sJ ` °' Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w Mike Forster,District 5
County Commission Meeting
September 15, 2021
Agenda Item Number: M.1
Agenda Item Summary #9682
BULK ITEM: Yes DEPARTMENT: Budget and Finance
TIME APPROXIMATE: STAFF CONTACT: Christina Brickell (305) 292-4466
N/A
AGENDA ITEM WORDING: Request for Expenditure for Federal Equitable Sharing Funds.
ITEM BACKGROUND: Approval of a request for Asset Forfeiture Funds to be used for the
purchase of 4 dynamic portable message signs to provide information and safety.
PREVIOUS RELEVANT BOCC ACTION: At the September 16, 2020, the BOCC approved a
budget amendment to accommodate the new directive issued by the Department of Justice and the
Department of Treasury to transition the Sheriffs equitable sharing accounts to the county finance
offices.
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
FY21-0031 Purchase 4 Dynamic Portable Message Signs
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County: $82,300.00 for 4 Dynamic Portable Message Signs
Current Year Portion:
Budgeted: Yes
Source of Funds: Fund 162- Law Enforcement Trust Fund
CPI:
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M.7
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: N/A
Additional Details:
None
REVIEWED BY:
Liz Yongue Completed 08/30/2021 4:07 PM
Board of County Commissioners Pending 09/15/2021 9:00 AM
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MONROE COUNTY SHERIFF'S OFFICE
REQUEST FOR ASSET FORFEITURE FUNDS FY21-0031
Requestor's Name: Department: Administration Phone Number:
Chad Scibilia 305-292-7086
Fax Number:
Item(s)/Initiatives Requested:
4 dynamic portable message signs
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Description of How This Request Will Benefit Law Enforcement Efforts:
Provide for public information and safety
Cost of Item(s)/Initiatives(To include shipping and any other ancillary costs):
$82,300.00 y
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Detail other funding sources explored to fund this initiative(this explanation should include a statement —
regarding the requestor's existing budget and all other options explored): W
No other funding available
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Timeframe to Integrate Items/Initiatives Into the Law Enforcement Effort: E
Upon receipt
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M.1.a
Approval of Chain of Command:
Requestor: Printed Name: Date:
Lieutenant: Printed Name: Date:
Captain: Printed Name: Date:
Major: Printed Name: Chad Scibilia Date:_
Colonel: Printed Name: Date: CD
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Comments: CD
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Finance Director: Date:
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Approval[ Denial
Comments Regarding Decision:
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General Counsel: Date: CL
Approval [ ] '' Denial [ ]
Comments Regarding Decision:
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Statement By Chief Law Enforcement Officer:
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Signature: Date: `
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M.1.a
Y SALES QUOTE
DOCUMENT#: SQ-005248-SSS
DOCUMENT DATE: 08/11/2021
ENTERED BY: MCAFFREY
ESTIMATOR: NONE
STRIPING SERVICE ONO 3UPPIV PROJECT:
PROJECT NAME:
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Striping Service and Supply, Inc.
1911 S Great Southwest Pkwy
Grand Prairie, TX 75051-3506
Ph: (800) 590-1593
www.StripingServiceandSupply.com
BILL Monroe County Sheriff SHIP Monroe County Sheriff y
TO: 5525 College Rd TO: 5525 College Rd (n
Key West, FL 33040 Key West, FL 33040
PH: 305.292.7086
EMAIL: cscibilia@keysso.net
PO# REFERENCE CONTRACT# PAYMENT TERMS EXPIRATION DATE
FSA20-EQU18.0-
Heavy Equipment f
Item 336 /Wanco
Upon Receipt 08/11/2021
WVTMM-L Metro
Matrix Message
j Board
ITEM# DESCRIPTION UNIT QTY UNIT PRICE AMOUNT
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Wanco Std. Large Metro Matrix with 4'x8' 7y yoo
WAWVTMML Dis la Full Matrix Dis la Manual Winch EACH 2
p y, p y, �° $18,350.00 $�;051 0
Tower Lift
Digital 4G Wanco Modem with GPS
WA219241 including 10 Years Wanco Fleet Manager EACH $1,495.00 $ . 0
online service (Wanco APN SIM Only) _
PD/Sheriff Package Upgrade, Green/White
WAPDPKGE Paint Scheme, Corrosion Package, Axle EACH e� $730.00 .00
Lock Bar, Security Battery Box, AGM
Batteries _ CL
��- SUBTOTAL $64-�-745-01) r
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Sales Tax �$0.00
TOTAL $b-1 T25 �0
NOTES: �� -- >-
Note: Credit card payments are subject to a 3%convenience fee. Ail returned material will be subject to a 20%restocking fee. Returned
material must be in original packaging and unopened.
Order Date: 08/11/2021 Terms: Upon Receipt Good Until: 08/11/2021 Customer ID: CUST-000450-5 Packet Pg. 2273
Guide to Equitable Sharing 115
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d. Law enforcement equipment—Costs associated with the purchase, lease,maintenance
(including repairs or service agreements),or operation of law enforcement equipment for use
by law enforcement personnel that supports law enforcement activities. Examples include
furniture,file cabinets,office supplies,telecommunications equipment,copiers, safes,fitness
equipment,computers,computer accessories and software,body armor,uniforms, firearms,
radios,cellular telephones, electronic surveillance equipment,vehicles (e.g.,patrol and
unmarked vehicles),and animals and animal�rclated expenses,
e. joint law enforcement/public safety operations—Costs associated with the purchase of U_
multi-use equipment and operations used by both law enforcement and non-law enforcement
personnel. Examples include 911 call center equipment, defibrillators, search and rescue
boats,aircraft,and diving equipment. These expenditures are exempt from the pro-rate U)
calculation. This provision does not include equipment to be used solely by non-law
enforcement personnel,such as fire and EMS vehicles.
f Contracts for services—Costs associated with a contract for a specific service that
supports or enhances law enforcement is permitted. Examples include translation and
language assistance services,staffing and feasibility studies,auditor to perform an audit
of equitable sharing funds, subject matter expert,grant writer,or software developer.
Employment-related contracts or contracts involving inherently law enforcement functions U)
are prohibited. Examples include hiring an attorney, investigator,or civilian personnel to
perform tasks typically or previously performed by agency or jurisdiction personnel. Under
no circumstances should a contract for service be entered into where the payment of that
service is based on a percentage of the seizures and forfeitures of the law enforcement agency,
g. Law enforcement travel and per diem—Costs associated with travel and transportation to 0
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perform or in support of law enforcement duties and activities. All related costs must be 2
in accordance with the jurisdiction's per them policy and must not create the appearance of E
extravagance or impropriety,
h. Law enforcement awards and memorials—Costs associated with the purchase of plaques,
certificates, and challenge coins for law enforcement personnel in recognition of a law
enforcement achievement, activity,or training. Shared funds may not be used to pay awards 2
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in the form of cash or cash equivalents or stored value cards. CL
Shared funds may be used to pay the costs for commemorative plaques, displays,or
memorials on law enforcement property that serve to recognize or memorialize a law
enforcement officer's contributions,such as a memorial plaque or stone in honor of an. U_
agency's officers killed in the line of duty. The plaque,display, or memorial must not create
the appearance of extravagance.
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i. Drug,gang, and other prevention or awareness programs—Costs associated with
conducting law enforcement agency awareness programs. Examples include public service <
announcements,meeting costs, motivational speakers, and items used or distributed by the
agency such as child identification kits and anti-crime items, literature, or software. See
Section V.B.I A for supporting non-law enforcement agency community-based programs.
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