Item M3 M.3
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Mike Forster,District 5
County Commission Meeting
September 15, 2021
Agenda Item Number: M.3
Agenda Item Summary #9702
BULK ITEM: Yes DEPARTMENT: Sheriffs Office
TIME APPROXIMATE: STAFF CONTACT: Patrick McCullah (305) 292-7020
N/A
AGENDA ITEM WORDING: Approval of three year contract from 2021-2024 for Local Police
Services with the City of Marathon, The Monroe County Sheriffs Office and the BOCC.
ITEM BACKGROUND: Contract for Local Police Services
PREVIOUS RELEVANT BOCC ACTION: The BOCC has approved contract for local police
services and the price revisions in the past.
CONTRACT/AGREEMENT CHANGES:
Contract for local police services
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
2021-2024
FINANCIAL IMPACT:
Effective Date: 10/1/2021
Expiration Date: 9/30/2024
Total Dollar Value of Contract: $2,180.955.00
Total Cost to County: 0
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
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M.3
Revenue Producing: Yes If yes, amount: $2,180,955.00
Grant:
County Match:
Insurance Required:
Additional Details:
09/15/21 149-68611 - SHERIFF - MARATHON $2,180,955.00
REVIEWED BY:
Pedro Mercado Completed 08/31/2021 4:56 PM
Purchasing Completed 08/31/2021 4:58 PM
Budget and Finance Completed 08/31/2021 5:43 PM
Maria Slavik Completed 08/31/2021 5:55 PM
Liz Yongue Completed 08/31/2021 6:42 PM
Board of County Commissioners Pending 09/15/2021 9:00 AM
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Contract for Local Police Services
Monroe County Sheriff's Office and the City of Marathon
FY 2021-2024
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Page 1 of 13
Contract for Local Police Services-FY 2021-2024
Monroe County Sherffs Office and the City of Marathon
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Contract for Local Police Services
Monroe County Sheriff's Office and the City of Marathon
FY 2021-2024
Table of Contents
1-Purpose:............................................................................................................ 4
2-Parties:..............................................................................................................
3-Term:................................................................................................................4 �
4-Scope of purchased services:..........................................................................5
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5-Other services: .............................5 U
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6-Assignment of personnel and selection of District Captain: ........................5
7-Procedure for selection of District Captain and Lieutenant: ...6 c
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8-Complaints regarding officers:........................................................................6
9-Responsibility for ultimate control:.................................................................6
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10-Attention to needs of Marathon:...................................................................6
11-Officers not employees or agents of the City:.................. ........................ 7 N
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12-Enforcement of municipal ordinances:........................................................ 7 N
13-Legal claims,notices of suit, and lawsuits: .................................................. 7
14-Uniforms and marldng of patrol vehicles:.................................................... 8
15-Contract cost and payment:........................................................................... 8
16-Cost reports and cost/Contract Price options:.............................................9
17-Year-end reconciliation:................................................................................. 9
Page 2 of 13
Contract for Local Police Services-FY 2021-2024
Monroe County SherifFs Office and the City of Marathon
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18-Future year pricing ,,-,,,,~,,,,,,,,~,,,,,,,,,,,~,,~,,,,,,,,~~,,,,^,,,,,,,,,,,^,~,,,,,,,,~,,,,,,..,^,,~,,9
19-Traffic fines and forfeitures:...........................................................................9
28-Florida Contraband Forfeiture Actproceeds:...............................................9
21-Stmdion facilities and office expense: ............................................................10
22_Law enforcement educationassessments:...................................................10
23-2wDmtua%aid:....................................................................................................10 �
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25-No presumption against drafter:..-'.....-'..-'.....,,,..~,,,,~,,,,,,,,.,,,,~,,,,,~,,,_____11 0
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Page 3of 13
Contract for Local Pofice Services-FY2Vz12024
Monroe County Sberffs Office and the City of Marathon
Contract for Local Police Services
Monroe County Sheriff's Office and the City of Marathon
FY 2021-20224
1-Purpose:
The City of Marathon, a Florida municipality("Marathon"or the "City',
and the Monroe County Sheriff's Office (" CSO"), a subdivision of the State of
Florida,have agreed that Marathon will purchase and MCSO will provide local law
enforcement services to Marathon in addition to regional police services provided to
residents of the unincorporated areas of Monroe County. This Contract states the
terms of the agreement between the parties.
2-Parties:
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The parties to this Contract are Marathon and MCSO. Any communication
required to be provided by either party may be directed to:
City of Marathon
George Garrett
City Manager
9805 Overseas Highway04
Marathon,Florida 33036
Telephone: (305) 743-0033
Facsimile: (305) 743-3667
IVICSO
Sheriff Richard A. Ramsay --
Attn. Legal Division
5525 College Road
Key West,Florida 33040
Telephone: (305) 292-7020
Facsimile: (305) 292-7070
3-Term:
2024. The term of this Contract begins October 1, 2021 and ends September 30,
Page 4 of 13
Contract for Local Police Services-FY 2021-2024
Monroe County Sheriff's Office and the City of Marathon
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4-Scope of purchased services:
MCSO will provide professional police read patrol service diroughout
Marathon. Service be provided a contingent (the"Marathon is °ce)
consist' g of-
-One Captain
-Four sergeants
-Twelve deputies (including one near-share patrol officer)
-One,School Crossing ward �
e parties intend that road patrol services be provided 24-hoLirs per day on
every day of the term of this Agreement.et. The Marathon District Captain
(hereinafter"Captain") in close cooperation with the City M ager (hereinafter
"Manager") shall plan schedules for the Niarathon District. The Captain ll provide
the Manager N,�ith the planned schedules and.daily reports containing the marries and
hours`vorked by every member of the Marathon District upon request.
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The parties acknowledge that the Marathon District Captain and Lieutenant
have regional responsibilities in addition to their responsibilities to Marathon, `V
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The staffing plan for this contract has been developed using a 5.21. staffing
ratio. This ratio is used to plan the proper number of officers to maintain shift
coverage considering planned and un p larined absences due to injury,illness,,vacation,
training and family and medical leave:. The Captain w� e allreasonable efforts
to coordinate training, si annual, and administrative leave to provide optimum
service to Marathon. MCS0 will of appropriate staffing at.all times.
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The Captain shall attend any meetings that the Manager shall reasonably
request, e.g. those of the City Council.
- ter services:
apart fro this Contract, MCSO s also provide services to Marathon
on the same terms and at no additional charge or expense as they are pro-,~i ed to the
residents of Monroe Courity.
6-Assignmetit of personnel and selection of District Captain:
MCSO recognIzes the desire of N arathon that the Marathon District be
composed of officers who are well acquainted with the co ty and its residents
and with whom the residents can establish a face-to-face rapport and long-ter
Page 5 of 13
Contract for Local Police services-FY 20 -204
Monroe County Sheriffs office and the City of Marathon
Packet Pg. 2327
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Manager frequently to learn of commumtyr conccrns and shall work closely with the
Manager to devise plans and methods best suited to respond to those concerns. The
Captain shall be a member of the Manager's, Senior Management Team,
1 - fliers not employees or agents of the City-
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deputies and other persons employed by INICSO to perform services
der this Contract are and shall remain its the sole employment of MCSO and no
such person shall be considered in e employ of Marathon for the purpose of any
pension,insurance, civil service, worker's compensation pay or other benefits.
MCSO officers are not agents oremployees of the City, and will not have the
authority to eater into agreements or make policy on behalf of the City. Q
orce of rnw-ticipal ordinances:
Every member of the IN°I a on Districtwill be authorized under Flotida law
to enforce the.c ' al rnuni vi al ordinances of Marathon. Marathon agrees to CL
provide MCSO six copies and every member of its District one copy of such
ordinances. Further,Marathon agrees to provide the Captain, the Undersheriff and
MCSO General Counsel the test of proposed ordinances in e sufficient for
review and.discussion with City officials and their advisors. MCSO will provide City
officials advice from a practical lave enforcement perspective concerning any
proposed criminal ordinance.
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13-Legal claims, notices of suit, and lawstlits:
The parties sha, 111 provide each other vv-ith complete and prompt n.otif cation
of any legal.claim,Notice of suit, or lawsuit that involves the provision o services
hereunder, and shall cooperate in the mutual defense of any such claims.
City;as a state agency or subdivision defined.in Section 768.28,Florida --
Statutes, agrees to be fully.responsible to the limits set forth in such statute for its
own negligent acts or omissions,or °intentional tortuous actions,which result in n'
cl ' s or suits against st either MCSO or City; and agrees to be liable to the statutory 04
lilriits for any damages proximately, caused by said acts or omissions, or intentional N
tortious acts.
MCSO,,as a political sub-division of the State of Florida, as defined in
Section 768.28, Florida Statutes, agrees to be fully responsible to the limits set forth
in such statue for its own negligent acts or Omissions,or intentional tortuous acts,
vvl-tich result in claims or suits against either the City or MCSO, and agrees to be
liable to the statutory limits for any damages proximately caused by said acts or
omissions, or intentional tortious acts.
Page 7 of 13
Contract for IAcal Police services-FY 2021-2024
Monroe County Sheriffs Office and Else City of Marathon
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16-Cost reports/Contract Price options:
MCSO will pro-6de Marathon monthly financial reports sho irsg all costs
incurred by MCSO and Monroe County to prmride services under this Contract.
I -incurred costs equal the Ninety-five Per Cent (9 °'o) of the total costs
recited in s Contract, then:
MCSO may.step priN iding any of the services in order not to exceed the
Contract price;
Or,
Marathon may issue a written co ent to MCSO to pay for additional �
sent-ices as agreed to by Marathon and MCS0.
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17-Year-end reconciliation:
t the end of each fiscal ye , incurred costs will be.reconciled with total
Payments made by Marathon. MCSO external auditors will determine the final
balance. If incurred costs exceed total payments, Marathon,%U reimburse MCSO
for the excess costs wi (60) days of the; end of that fiscal year. If total payments
exceed incurred casts,Aj1CS0 will reimburse Marathon for the excess payment
amount can or before?March.3 1 wt of the following fiscal year.
04
18-Future yearpricing:
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a. Marathon and N CSO will negotiate payment for the second and third
years of this Contract in time sufficient for preparation of budgets and tax rolls.
When agreement is reached, the City Manager will prepare a memorandum stating
e new terms and ac. o-wled °ig Sarathon's acceptance of them. A resolution o
the Monroe Countv Board of County Commissioners, sponsored by the Sheriff and
04
acl owled g e ne-w terms, shall be sufficient to amend the firiancial terms of this
ContractCD
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b. If the parties are, unable to agree on payments for future years on a �
timely basis, then and in that event.this Contract shall terminate on September 30ts �
of the then current Contract period.
19-Traffic fines and forfeitures:
The parties acknowledge Marathon's entitlement to fines and forfeitures
pursuant to 318.21, Fla. Stat. (2002), as from tirne to time amended.
20-Florida ContrabandForfeiture Act proceeds:
Page 4 of 13
Contract for Local Police Services-FY 2021-2024
Monroe County She ' s Office and the City of Marathon
Packet Pg. 2331
The parties shall determine an equitable share for Marathon of proceeds of
any forfeiture, from which MCSO successfully forfeits cash or property exceeding
$10,000.00 pursuant tothe Florida Contraband Forfeiture act,in cases involving e
participation of officers of the Marathon is .°ct. This share will be based upon the
ratio that the Marathon District's participation bears to the participation of all law
enforcement agencies participating in die criminal case, seizure, and subsequent
forfeiture. This share shall e deposited by MCSO in e Sheriff's Law
Enforcement Trust Fund for the Sheriff's use in Marathon. Marathon may apply to
e Sheriff for the use of such funds consistent with the limitations of the
Contraband Forfeiture Act. The Sheriff agrees to submit such request to the
Monroe County Commission for appropriation, and upon appropriation,will use the Q
funds for the intended purpose. w
The parties agree that the decision to use or dispose of personal or real
property seized within Marathon shall be in the sole discretion of MCSO. If MCSO
elects to use such seized personal property outside of Marathon or to sell seized
Marathon real estate,MCSO shall allocate funds to the Law Enforcement Trust
Fund in amount to Marathon's equitable share of the market value of die property
less liens,mortgages,encumbrances and MCSO's costs of seizure and forfeiture. In
both cases, the allocated share shah be earmarked for use by MCSO
A arathon.
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21-Station facilities and office expense:
NCSO provide station facilities for the Marathon District.
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22-Law enforcement education assessments-
Marathon agrees to retain and separately account for all monies currently
received by it from the Clerk of Court attributable to assessments of court costs --
intended for c ° al*justice training oses. Marathon will disburse said ftinds to
NICSO upon request. MCSO will use the funds solely for law enforcement
education as required by law any new assessments enacted bye the City for law
enforcement training purposeswill be shared between MCSO and the City for the
purposes intended by law.
23-Mutual aid:
The parties recognize their- obligation to provide emergency assistance to
other)urisdicdons (including out hmitation, die Cities of Key West, Marathon,
I-ev Colony Beach,Layton, the Ocean Reef Public Safety District, ° co orated
Monroe County and any municipalities incorporated Monroe Countx, after the
effecdve date of this Contract.) pursuant to the Florida Mutual laid Act and in e
event of catastrophe. MCSO may direct Marathon District officers to render aid in
either case in a manner consistent with the deployment by M CSC) of other MCSO
Page tof1.3
Contract for Local Police Services-FY 20 1-2024
Monroe County SherifPs Office and the City of Marathon
Packet Pg. 2332
officers without financial set-off or deduction by Marathon. 'I he Manager will be
given all possible notice of such deployment and written reports of the actions of
officers so deployed upon request.
24-Paragraph headingsnot 'sositive:
The parties agree that the headings given the paragraphs and other
subdivisions of this Contract are for ease of reference only and are not diapositive in
the interpretation of Contract language.
25- o presumption against after:
The parties agrce that this Contract has been freely negotiated by both Q
parties,and that,in any dispute over the meaning,interpretation,validity,or
enforceability of this Contract or any of its terms or provisions, there shall be no �
presumption whatsoever against either party by virtue of their having drafted this
Contract or any portion thereof. CL
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Contract for Local Police Services-FY 2021-2024
Monroe County SherifPs Office and the City of Marathon
Packet Pg. 2333
M.3.a
Agreed to on . •_,2021°
Monroe Coupm Shy, riff'• Office
C 1 d
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' PVE AS TO FORM:
By:
Sheriff Richard A. Ramsay AWCK J. mcaum
GENER4L MMSEL
DATE: ' y
E AL
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City of Marathon
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By:
Mayor
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ATTEST: N
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City Clerk c
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Contract for Local Police Services-FY 2021-2024
Monroe County Sheriff's Office and the City of Marathon
Packet Pg. 2334
BOARD OF COUNTY COMMISIONERS OF
MONE COUNTY, FLORIDA
By---
Mayor/Chairperson
Attest: , KEVIN MADOK
CLERK OF COURT
By
Deputy Clerk
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Page 13 of 13
Contract for Local Police Services-FY 20212024
Monme County Sheriffs Office and the City of Marathon
Packet Pg. 2335
23-Jun-21
Updated by:Lisa Knowles-4120121 v2
BUDGET•MARATHON
2 YEAR COMPARISON FOR FYE 2021 TO FYE 2022
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FYE 2021 FYE 2022 +OR(.)
PERSONNEL SERVICES
Headcount 15 17 2
Executive Salary
Regular Salaries 940,097 1,151,849 211,752
Overtime 41,976 44.075 2,099
Incentive 8,519 10,319 1,800 N
O
Employer Taxes 75,780 92,278 16,498 2
Retirement Contribution 237,351 307,045 69.694 >
Life&Health Insurance 1,400 1,400 O
Unemployment Compensation
O
Total Personnel Services 1,305,124 1.606,966 301,843 .2
O
OPERATING EXPENSES _
Expenses Other Than Salaries tts
Professional Services 3,700 3,700 O
Other Contractual Services 350 350 .1
Investigations
Travel&Per Diem 2,000 2,000 _
Communications 8,000 8,000 U
Freight&Postage 200 200
Utility Services
Rentals O
Insurance 27,450 27,450
Repairs&Maintenance 49,000 49,000
Printing
Advertising Ni
- - r
Office Supplies 2,300 2,300 N
Operating Supplies 94,110 94,110
Sooks/SubscriptionslMemberships _
Tuition
_ _ O
Training 4,000 4,000
Total Operating Expenses 191,110 191,110
CAPITAL OUTLAY
Other Building Improvements
Automobiles/Machinery/Equip. 133.308 133,308 -
r
Total Capital Outlay 133,308 133,308 N
OTHER USES
Aids to Government Agencies _
Aids to Private Organizations O_ _
Intragovernmental Transfers
Total Other Uses
TOTAL SHERIFF'S BUDGET 1,629,542 1.931,384 301,843
COUNTY COSTS:"
Health Insurances 185,191 211,647 26,456
Worker's Compensation 30,155 37,924 7769
County Allocatio n
Total County Expenses 215,346 449,571 34,225
•Estirnate5 - - --_.•-.... _
TOTAL BUDGET -' -
1,844,889 2,180,955 336,067
Packet Pg. 2336