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Item P01 �s P.1 r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting September 15, 2021 Agenda Item Number: P.1 Agenda Item Summary #8621 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Report for September 2021. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Packet Pg. 2420 P1 Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Roman Gastesi Completed 08/31/2021 2:45 PM Bob Shillinger Skipped 08/31/2021 2:45 PM Purchasing Skipped 08/31/2021 2:45 PM Budget and Finance Skipped 08/31/2021 2:46 PM Maria Slavik Skipped 08/31/2021 2:46 PM Liz Yongue Completed 08/31/2021 3:03 PM Board of County Commissioners Pending 09/15/2021 9:00 AM Packet Pg. 2421 P.1.ai MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: August 31, 2021 SUBJECT: County Divisions' Monthly Activity Report for September 2021 cv MONTHLY ACTIVITY REPORT—SEPTEMBER 2021 Airports: Key West International Airport August 4-5 Meeting w/Financial Consultants ) 2 August 10-13 Volaire Air Service Development Conference August 16 Meet w/Key West Mayor regarding Hawk Missile Site 0. 0 August 18 BOCC Meeting e( August 18 Meet w/McFarland Johnson Engineering Consultants—Projects Review �? August 19 Meet w/Jacobs Engineering Consultants—Projects Review August 19 Meet w/County Mayor—Projects and Financials Update August 20 Meet w/Keys Last Stand-Future Project Coordination August 20 Conference Call w/FAA Southern Regions Office—Projects coordination c August 24 Airline Corporate Rep Meeting August 25 Meet w/County Mayor,McFarland Jonson Consultants and Art in Public Places—Future Projects Coordination August 26 Meet w/Ricondo Consultants—Car Rental CFCs and RFPs E Florida Keys Marathon International Airport August 26 Meet w/Ricondo Consultants—RFPs August 31 Meet w/Marty Hiller Packet Pg. 2422 P.1.ai Extension Services: Number of services provided: 32 phone calls, 135 emails, 27 one on one consults, 2 office visits/visits to clients, 22 learning events with 409 participants, 14 media submissions, and 268 publications distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures and Encumbrances: $190,543.12; Remaining Balance: $35,701.11; Percentage of budget spent and/or encumbered year-to-date: 83.5% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia collaborated on submission of a letter of intent for the NOAA, Climate Smart Communities Initiative which could fund Extension leadership in supporting at least 300 communities to develop and implement climate action plans. N • As a project of the Extension Committee on Organization and Policy (ECOP), Climate Priority Action Team (PAT), Alicia worked to advance the Cooperative Extension E System in expanding the footprint of work from a national perspective in climate change. 2 • Alicia held an afterschool club meeting for 11 youth called Climate Leaders. The club 0 will be twice a month to examine adaptation and mitigation youth leadership with a focus _ on public speaking and calls to action at school and community events. The Environmental Horticulture Agent accomplished the following activities: 0 0. • Michelle spoke at the Big Pine Library about the Florida Friendly Landscaping Principles. The event was live streamed via Facebook live with 45 views and additionally >, was attended by 9 participants. 0 • Michelle was interviewed by the Education Manager at the Key West Tropical Forest& Botanical Garden for their virtual Beginning Botanist series on composting and the potential for sargassum in backyard compost systems. • The Extension Coordinator and Michelle created a webpage in connection with the Gato Wildflower Garden designed to provide additional information about the plants growing in the garden and encourage residents to learn more about the plants that grow and thrive < in our environment. Additional fact sheets and information will continue to be added. The page can be accessed here: hqp://sfyl.ifas.ufl.edu/monroe/flowers-in-the-garden/ The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly was featured on a new podcast from NOAA called "On My Coast." https://seagrant.noaa.gov/onmycoast/PID/3388/evl/0/CategoryID/178/CategoryName/On- My-Coast. Shelly was interviewed by a current Knauss Fellow from Savannah State University about the Florida Keys community. Shelly was also a Knauss Fellow in 2009 2 Packet Pg. 2423 P.1.ai at NOAA National Marine Fisheries Service while a graduate student at Savannah State University. • Shelly and Michelle worked with Dr. Tom Frankovitch from FIU at the Florida Bay Interagency Science Center in Key Largo to identify a native benthic sargassum species Sargassum pteuropluron, after many flats-guides out of Florida Bay expressed concern about seeing increased amounts of the brown macroalgae this spring. This species is native and not a cause for concern. • Shelly spoke at the Big Pine Key Library to 12 participants about sargassum and stony coral tissue loss disease and was an invited speaker to the Brevard county virtual Florida Master Naturalist Marine Habitat Restoration course for 20 students on sponge habitat restoration. N N Shelly was featured in the OF Center for Coastal Solutions Newsletter,FSG researchers address influx of Sargassum macroalgae in Florida and the Caribbean hqPs://us2.campaign- archive.com/?u=32299ceO24ab8fOf86cdcf I ed&id=55 l l89cb774SeaGrant 2 Veterans Affairs: CLIENTS ASSISTED c VA Phone Calls 583 Client Data 1251 New Clients 36 Field Visits 4 Benefits Delivery at Discharge 1 0 Flag Presentation 1 Homeless Veterans Assisted 3 Community Involvement Rotary/Military Affairs Committee/VFW/Radio 216 0 Board of Veterans Appeals Hearings 1 TRANSPORTATION PROGRAM Transportation Calls 14 Veterans Transported 0 (Transportation still suspended at this time due to COVID-19) E *Due to COVID-19 and the Miami VAHS associated restrictions the VTP has been suspended since March 2020 Financial Data Retroactive Payments $390,617.86 Annual Payments $344,627.40 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. For any further information regarding this report,please contact Cathy Crane, Director of Veterans Affairs (a. ext. 5156 3 Packet Pg. 2424 P.1.ai Emmency Services: FIRE RESCUE • Continue to participate in new EOC plan and design meetings • Assist, as needed, with transition and integration concerns relative to the new ERP software • Completed Annual Performance Reviews • Creating customized reports for management review • Contracted with Orlando Medical Institute for In-House Paramedic program • Tentative collective bargaining unit agreement reached between Monroe County and IAFF Local 3909, ratification pending upon both parties FIRE EMS/TRAUMA STAR • Trauma Star flew a total of 69 flights, 18 Trauma, 5 Stroke, 5 Cardiac, and 41 Inter-facility • One Firefighter completed the Provisional Paramedic Program and is cleared as a Charge E Paramedic • Four Firefighters entered the Provisional Paramedic Program • 12 Lead class hosted at MCFA with 24 personnel attending 0 • Two-day NREMT Paramedic Exam Review with 10 personnel attending 0 • Nurse Testing completed for(4) applicants, (2) successfully passed and were given conditional offers for employment • Provisional Flight Paramedic Testing completed for 4 applicant(s) • L-146 HSEEP (Homeland Security Exercise and Evaluation Program)training attended at the Murray Nelson Center • Infection Control Officer continued operations with administering rapid tests, DOH reporting and contact tracing 0 • Personal Locator Beacons and Survival Kits placed in service on Trauma Star • Trauma Star Enhanced Safety Measures were updated to reconfigure medical equipment in patient compartment • New hire MAT testing at Joe London Fire Academy • Trauma Star informational brochure distributed to all stations • (3) Radios put in service for Marathon Airport to improve communication capabilities with Fire Rescue • Trauma Star and Logistics working together to improve living quarters, including new mattresses and furniture (donated) FIRE ACADEMY/TRAINING • Target Solutions —continuing education and SOP training, online; also worked on updating assignments for continuous monthly training and ISO reporting • Scheduled multi-company training and posted to operations calendar • Coordinating all SCBA cylinder hydro's, required every 5 years 4 Packet Pg. 2425 P.1.ai • Railings on drill tower replacement began and has stalled; no progress since last month • Hired and trained 6 new members • Held testing for applicants, 70 overall; includes written test, Physical agility, Medical Assessment, and Interviews • Held PAT and Orientation for next"Hot Shots" class; 30 students chosen and fit tested to begin Sept. 1, 2021 • Site prep began for updates to drill ground props, includes new LP gas lines to different burn props • Working with logistics on hose standardization for all apparatus KWIA • Participated with the annual EYW Security Tabletop Exercise and Review, TSA annual requirement u • Provided fire extinguisher training to EYW FBO fueling personnel E • Continued role as Division Chief of Aviation, overseeing ARFF Operations at EYW and Trauma Star Operations 2 • Prepared and posted upcoming ARFF Lieutenant vacancy 0 • Attended 2 separate Wildlife Hazard Management Group meetings, in reaction to 2 separate triggering events at EYW • Attended Monroe County PFAS litigation meeting with County Attorneys and outside law firm • Prepped for and attended Trial for EYW construction management company that disagreed with selection process • Attended LKMC & Trauma Star transport meeting • Participated with the Flight Nurse selection/testing process c FIRE MARSHAL ■ Completed 63 Plan Reviews for New Construction or Renovation Permits ■ Completed 86 Life and Fire Safety Inspections for New Construction or Renovation Permits ■ Held 12 Meetings to review Fire protection requirements with Designers/Contractors/Owners E ■ Attended 2 Pre-Construction/Construction Meetings ■ Performed 210 Annual Fire and Life Safety Inspections ■ Performed 16 Vacation Rental Annual Inspections ■ Mailed 10 Inspection Notice Correspondence ■ Issued 1 ISO Property Insurance Research/Information letters ■ Issued 2 Letters of Coordination for Planning/Projects in Development Review and Special Events ■ Issued I Fire Prevention Public Service Announcement ■ Conducted 2 Public Outreach events "Beat the Heat" ■ Provided 2 Responses to Public Information Request/Fire Incident Report Requests 5 Packet Pg. 2426 P.1.ai ENGINEERING SERVICES/ROADS Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: • FDOT advised staff that funding in the amount of$7,562,412 is being programmed in FDOT's Work Program to fund the Project Development and Environment(PD&E), Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and construction will follow. • FDOT confirmed that the project qualified for a NEPA Categorical Exemption and PD&E Study Phase was not necessary. Engineering design and permitting funds were re- programmed to FDOT FY 2023. Staff will begin RFQ preparation to procure design consultant. cv Bimini Drive (Duck Key) Bridge Replacement: • Temporary critical wall installation at both ends of bridge ongoing. • Permanent sheet pile wall installation to begin first week of September. • Subaqueous utility installations to be postponed during sheet pile installation activities. 0 Harbor Drive(Duck Key) Bridge Replacement: r_ • FKAA has completed temporary utility relocations. 0 • FKAA is preparing design and permits for pipes to be installed subaqueous. • Engineering design and permitting is ongoing and design is at 90% submittal phase for the permanent bridge replacement project. W • Contractor has fabricated and installed guardrail system for bridge strengthening. • Single lane demolition activities ongoing. • Contractor has widened the open bridge lane to 9.5 feet. • Load calculations have been submitted to FDOT for review and approval which will eliminate load restrictions after bridge strengthening is complete. 0 Seaview Drive (Duck Key) Bridge Replacement: • FKAA has completed temporary utility relocations. • FKAA is preparing design and permits for pipes to be installed subaqueous. • Contractor has fabricated and installed guardrail system for bridge strengthening. E • Contractor is preparing containment structure for single lane demolition. • Contractor has widened the open bridge lane to 9.5 feet. C • Engineering comments requested by FDOT for bridge strengthening have been submitted. FDOT approval is expected and load restrictions to be eliminated when single lane bridge strengthening is complete. • Excavation for new strengthened bridge lane is complete. • Forming and pouring new bridge retaining walls is scheduled for completion first week in September. • Single lane bridge strengthening is expected to be complete before end of September. • Engineering design and permitting is ongoing and design is at 60% for the permanent bridge replacement project. Cudjoe Gardens Drainage Rehabilitation Project: 6 Packet Pg. 2427 P.1.ai • Delay in manatee grate delivery due to change order addition. Anticipate delivery and completion of construction by mid-September. 1st Street and Bertha Street—Key West Drainage Improvement Project: • Contract time 29% complete. Substantial completion schedule for September 22, 2022. • Staff submitted $399,245 SCOP reimbursement request to FDOT on August 12, 2021. • Bertha scope 30% complete. Drainage structures S-9, S-11, S-12, S-13,S-14, S-15 complete. • 1st Street work upcoming: clearing and grubbing,place asphalt base for curb. pour curb, excavate and place subbase. Sands-Big Pine Key and Twin Lakes-Key Largo Roadway Pilot Project: -� • Sands and Twin Lakes - Amendment 4 revised design to 2019 Sea Level Rise projections. 90% milestone due end of October. • Sands Amendment 5 added CDBG-DR environmental assessment approved by BOCC at July meeting. To be submitted for review end of November. • Sands Amendment 6 adding Avenue G to project scope on September BOCC agenda for approval. • CDBG-DR Grant - Sands — consultant is preparing the required environmental 0 assessment for grant award; staff is coordinating with DEO and awaiting receipt of grant 0 agreement in order to proceed. • CDBG-MIT Grant — Twin Lakes - Staff is working with consultant on 2nd round of grant application with public comments due by September 10, 2021 and grant application due September 17,2021. • HMGP Grant Program Twin Lakes Project is currently considered a back-up project 0 per FDEM. Potential award would be $2,900,000 as approved by Local Mitigation Strategy Group. • Twin Lakes —August 17, 2021 - Electrical conduit plan comment response to FKEC for utility agreement for new riser pole at Lake Street and US1, underground cables, 0 terminations and transformer equipment at Adams Drive and Crane Street. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • FDOT issued NTP to advertise CEI RFQ solicitation - advertised and opening on September 28, 2021. E • FDOT LAP design agreement extension to September 30, 2021. Staff will be requesting additional extension due to awaiting FDOT PLEMO Environmental Certification - < Natural Resources Evaluation • Staff submitted and received SCOP design reimbursement request in the amount of $14,268. • Awaiting FDOT Construction LAP agreement execution and FDOT NTP for construction bidding. Per FDOT, anticipated December 2021. GIS Based Roadway Asset Management and Work Order System: • No change since July report 7 Packet Pg. 2428 P.1.ai Roadway Vulnerability Study and Capital Plan: • The consultant is working to complete conceptual design and cost estimates for the 25% most critical roadways per project scope. Sugarloaf Boulevard Bridge Replacement Project: • Construction phase funding is on hold due to COVID and unanticipated expenses on Duck Key bridges. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Project is on hold pending drainage evaluation and direction from OMB on funding. Koehn Subdivision-Big Pine Key Roadway and Drainage Project: • Construction bid award approved at August BOCC meeting. Bid includes optional item for Loma Lane scope that is not funded by MOT SCOP. • Preconstruction meeting (zoom and in person for CEI, EOR, contractor and County) scheduled for September 16, 2021. • Contract time is 270 calendar days. Based on NTP of October 4, 2021, substantial completion to be achieved by June 30, 2022. 0 Boca Chica Road Hurricane Irma Repairs Project: • No change from July report �t Card Sound Road Mill/resurface/restriping: • Task order was approved at the June 16th BOCC meeting. Pre-design meeting was held July 7, 2021. • Staff has requested that MOT program SCOP grant funds in the amount of$2,419,722 (75% of construction phase estimate) in its work program in fiscal year 2023 to partially 0 fund construction and CEL • Preliminary design work including geotechnical and survey of site scheduled for September 2021. t� Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West: E • CEI services contract was awarded to HDR Engineering June 2021. • Construction contract was awarded to Charlie Toppino and Sons, Inc. July 2021. • Utility location by FKAA and sidewalk repairs on the county's portion of Whitehead Street commenced on August 23, 2021. Roadway Repairs (FEMA) Upper Keys Project: • Construction is complete. • Staff is preparing closeout documents. Hurricane Irma No Name Key Bridge Repairs: • Staff has received 100% submittal for engineering design and permitting. 8 Packet Pg. 2429 P.1.ai • Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. Key Deer Boulevard Roadway Repairs: • Task Order for design of repairs to three depressions along roadway is on the September BOCC meeting agenda. PROJECT MANAGEMENT Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Pine Key Community Park: Park Repairs • Working on finishing last remaining items and then close the project. Sheri 's Residence • Permit is ready and is ready to be picked up. Will pick up first week of September. • Subcontractor mobilizing to begin foundation. 2 0 Blue Heron Park Community Center: r- • ADA ramp and other small items are finishing. • Contractor has submitted a request for time extension due to impacts by COVID moving substantial completion to September 26, 2021. e( Harry Harris Park: Wilkinson Point& Beach Jetty: • RFP opened August 26th. Preparing for Selection Committee in September. Key Largo Park: • Delay in shipping materials has delayed the project. Items that are on order: Bases,poles and light kits. Project will be complete and closed after the last two light poles are installed. t� Marathon Annex 63`'d Street: • Project has been awarded. Permit has been submitted and work should begin in September. Marathon Former Tax Collector's Office: • Permit is ready and the contractor is preparing to mobilize. Veteran's Memorial Park: • Permit application for ADA pavilion and tiki huts will be submitted by first week of September. • Bathrooms will require engineered drawing. Contractor will procure the drawings required by the Monroe County Building Department. 9 Packet Pg. 2430 P.1.ai Watson Field Park: • Project is substantially complete. Contractor working on punch list items. Project will close by the end of September. West Martello: Citadel& Archway repairs • Contractor finishing remaining items of original SOW by 8/28/21 • Awaiting NPS review of added scope to finalize change order to include additional repair work. May require a no-cost time extension change order. Seawall • RFP being developed—advertisement in Q4 2021. Capital/Grant Funded Proiects Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • Construction underway and approximately 25% complete. • Contractor pilings for new boardwalk are complete. E Cudjoe Fire Station - CAP: 2 • Contractor addressing final inspections and punch list items. 0 • Final Electric passed 8/18/21 0 • Final punch list completion and final acceptance by late September East Martello Drainage & Parking Phase II - TDC: • All work has been completed however there are some conformance to specification issues that must be resolved before substantial completion. 0 East Martello Drainage & Parking Phase III -TDC: • Construction documents being finalized East Martello Windows &A/C Updates (Papio Gallery) - TDC: • RFP approved by Legal and advertised. Opening is 9/7/2021. Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT: a • 100% Construction Documents Permit Set and Building Permit Application delivered on time 8/11/21 • Pre-Bid meeting with potential sub-contractors held 8/16/21. Bids are due 9/01/21. • Cost overrun request to FEMA prepared. Will be updated for delivery after bids received in September. Higgs Beach Bathrooms - TDC: • $615,000 of remaining funding needed. Project on hold for additional funding. Higgs Beach Access Road move - TDC: SHPO-requested GPR (ground-penetrating radar)work was completed for three of the five identified areas. The remaining two areas will be completed the week after Labor Day. The data 10 Packet Pg. 2431 P.1.ai and final report will take a month to analyze and produce a report of the findings expected by October 15, 2021. Higgs Beach Sand Re-nourishment-TDC: • Received FDEP Agreement for funds under Beach Management program. Reviewing for BOCC approval. • Erosion Control Line (ECL) formally recorded to Clerk of Court • Pre-Construction meeting with FWC and FDEP will be in September. • NTP now late September/ early October. HMGP Generators —HMGP: • FDEM reviewing movement of facilities generator from the airport to Rockland Key. • Working with FDEM on delay due to scope change. HMGP Wind Retrofit—HMGP: • Funding award received. • FDEM will allow pre-grant procurement of design services allowing a head start on the proj ect. E Jackson Square Chiller Building - CAP: 2 • Lease agreement with FKAA approved at July BOCC. 0 • FKAA did not approve the agreement. 0 • Building will be moved to the location of the 1980's Jefferson Browne Building requiring demolition of 1980s section of building and re-design. �t Jackson Square Communications Tower Move - CAP: • Sheriff's Office negotiating location. 0 • Project Management assessing backup option on the Freeman Justice Building or adjacent to the new chiller building. Jefferson Browne Building Parapet Removal—CAP: • Permit finishing. Work will begin in September. KW Lighthouse Fencing & Outbuilding Repairs - TDC: • All work will complete before September 30, 2021. KW Lighthouse HVAC replacement- TDC: • Contract approved at July BOCC. et • Contractor has mobilized and has completed 60% of the insulation work. KW Lighthouse New Oil House Display- TDC: • TDC approved funding for FY 2022. • Task Order being drafted to coincide with availability of funding. Historic Jail Museum - TDC: • Third phase (Windows & Doors)underway, anticipated completion 11/15/21. • Conditional Use Permit submitted. ii Packet Pg. 2432 P.1.ai Marathon Library- CAP: • Contractor obtaining final lien releases for final payment. • Facilities has been provided O&M manuals. MCSO Stock Island Jail Generator Replacement and Electrical Upgrades —CAP • Report on possible long term solutions is under review. Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR: • Selective demolition of structures completed. SHIPO reviewed and approved work plan for replacement of damaged structure components. • Preparing new foundations. Pigeon Key Sprinkler System - TDC: • Approval of new contract to retain FOR required; draft being finalized. • Approximately $185K additional funding required to complete project. Project budget being verified against recent material escalations. E • DAC applications to secure remaining needed funding to be submitted for Round IL v) 2 Plantation Key Courthouse and Detention Center - CAP: 0 • Furniture has been delivered and will resume installation on 8/31/2021 0 • Jail should be finished in the September. Public Defender Offices at 316 Simonton in Key West- CAP: • Plans were approved by HARC on Tuesday August 24, 2021. • Architect producing final construction documents. 0 Rockland Key—CAP Public Works Temporary Trailer Offices • Grinder pump will not be needed. • Utilities have been coordinated. • Pad has been completed. • Delivery of temporary offices expected September 15, 2021 Fleet Temporary Leased Offices • Permitting was filed on Monday August 8, 2021 with 100% construction documents E • Work will be bid. RFP will advertise the first week of September. • Waiting on the building department to approve plans Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: • NTP issued on 8/23/2021. Contractor is mobilizing. • Contractor reviewed construction sequencing to allow park to remain open as much as feasible during construction activities. However, some short duration closures are expected. West Martello HVAC - TDC: • RFP being developed. 12 Packet Pg. 2433 P.1.ai FACILITIES —UPPER KEYS Murray Nelson Government Center: • Provided Assistance for four events in the Auditorium • Removed damaged ground mounted lighting bollard and base and securely covered base • Relocated filing cabinets and drafting table from Key Largo Building department to Big Pine Key on August 5, 2021 • Removed water / debris from drain pan and piping in the mechanical room 2nd floor for a/c • Relocate file cabinet to Key West Gato Building and drop barricades at Garage • Spray the Building for ants and spiders • Move boxes of hurricane material from scan room to another room in building department N • Cut plexiglass and installed for 2nd floor space 202 covering open gap • Secured loose handicap toilet to the wall in mens lst floor bathroom — cleaned and sanitized • Unclogged ladies 2nd floor toilet—cleaned and sanitized • Put up "Face Mask Required" signs at County buildings for COVID-19 0 Key Largo Social Service: (New location—Tradewinds Plaza Shopping Center): c • Pick up furniture in Silver Shores for the Senior Center, wheel chair and walker • Unload pallets of food off truck and place inside on table weekly operation • Pick up wheel chair and bed and deliver to Big Coppit Key and South W • Put up "Face Mask Required" signs at County buildings for COVID-19 c Plantation Key Courthouse: • Removed non operable lights and installed new ballast and florescent bulbs • Installed new fixture clips to secure fixture covers 0 • Replaced damaged drive belt with new and adjusted motor frame in state attorney office • Take down time clocks and give to Chandra on August 4, 2021 �t • Allow access for Vendor to Check Fire Extinguishers • Disconnect power source and turned water source to closed position for water fountain • Put up "Face Mask Required" signs at County buildings for COVID-19 E Ellis Building: • Set rat traps and successfully remove dead rats • Connected power source to ceiling mounted fixture in property appraiser office • Removed non operable lights and installed new in hallway and Liz Logan's office • Put up "Face Mask Required" signs at County buildings for COVID-19 Key Largo Library: • Repaired front door that was loose from the top right corner • Secured book shelves to the wall • FKAA said high usage—checked for leaks inside and outside-none found • Fixed a door lock at staff restroom with a new lock and gave them the keys 13 Packet Pg. 2434 P.1.ai • Removed toilet in mens restroom and installed wax ring and master fill valve to stop leak —secured toilet and cleaned area • Secure cabinets to the wall in the community room kitchen area • Put up "Face Mask Required" signs at County buildings for COVID-19 Islamorada Library: • Removed old carpet and book shelves and take old items to dump • Put up "Face Mask Required" signs at County buildings for COVID-19 Ocean Reef Growth Management: • Assemble 77 pound cart and locate at Ocean Reef • Moved file cabinet from Ocean Reef to Key Largo • Put up "Face Mask Required" signs at County buildings for COVID-19 Transfer Station Card Sound: • Replaced non operable dual capacitor with new 45/5 mfd dual capacitor for a/c unit in 0. the trailer, replaced batteries in thermostat and replaced return air filters � 2 0 Communication Tower MM 106: • Allow access for Vendor to Check Fire Extinguishers • Distribute new door access key and place new key in key lock box at Murray Nelson e( Key Largo Park -Duplex: • Install weather stripping at doors in Duplex 41 0 • Repaired leak from wash machine in duplex 41 Key Largo Tax Collector: • Removed non operable thermostat and installed new digital thermostat 0 Communication Tower Card Sound Road: • Allow access for Vendor to Check Fire Extinguishers • Distribute new door access key and place new key in key lock box at Murray Nelson E PK Roth Clerk: • Removed non operable bulbs and install new ballast and bulbs in Juvenile clerk office • Removed non operable light fixtures and installed new recessed mounted 6" 5000k LED light fixtures in mens and ladies restrooms • Removed existing damaged flags and installed new flags. (US Flag, Florida Flag and MCSO Flag) • Removed damaged dispensers and installed new touchless wall mounted sanitizers - fllled Key Largo Animal Shelter: • Installed new latch/door lock at a shelter entrance door 14 Packet Pg. 2435 P.1.ai PK Roth -Health: • Sprayed for ant infestation PARKS & BEACHES: Friendship Park: • Repaired swing in playground area Harry Harris Park: • Loaded guard rails onto chipper truck and transported to Key West • Picked up parking bumpers at vendor and put at boat ramp and baseball area • Repaired gaps in the road by toll booth and north baseball area with black top patch • Repaired leak back of crew area outside fence by digging hole and replacing with new • 1 1/z piping and fittings Put barricades so cars can park C44 Peace Park: • Pressure wash pavilions • Pressure wash pavilions 0 Sunset Park Boat Ramp: • Repaired rolling gate from someone hitting the gate Key Largo Park: • Unclogged dirt from water fountain at playground • Repaired gate entrance by the concession stand 0 • Repaired broken water line at hand ball court area • Replaced electrical box cover • Repaired water leak in womens restroom —clean and sanitized FACILITIES —MIDDLE KEYS Marathon Annex 63`d St.: • Monthly AC PM • Weekly Landscaping and trash pickup • Repaired door knob on social services door • Replaced ceiling tiles and two lamps • Corrected problem in Zully's office. Debris coming out of vent • Assembly of new furniture • Remove old furniture and dispose • Cleaned drain pans in AC unit • Unplug toilet in handicapped restroom • Vendor escort storm shutters • Remount electrical box cover on backside of transfer switch • Move glass display case from one wall to another 15 Packet Pg. 2436 P.1.ai Marathon Health Department: • Weekly Landscaping and Trash pickup • Pickup donated hospital bed • Pressure wash both AC condenser units • Pick up and dispose of blood draw chair Marathon Courthouse: • Monthly AC PM • Weekly landscaping and trash pickup • Leaking faucet in bathroom • Remove signs and scrape tape off windows • Cut palm trees at front and back of courthouse • Vendor assist for Judge's chambers N • Vacuum mini splits a/c drain in Judges chambers • Reinstall Covid 19 sneeze/cough guards E • Reattach green screen on sally port • Carpet and couch cleaned in Judge's chambers 0 Marathon Government Center: r- c • Monthly AC PM • Weekly landscaping and daily blowout of parking lot • Provided support for 5 meetings in BOCC room • Vendor Escort Master Mechanical • BOCC room AC malfunction • Replace burnt out lightbulbs in BOCC room • Replace toilet dispenser in women's downstairs restroom • Cleaned stains on carpet • Removal of tape on floors from Covid directional arrows • Repaired malfunctioning toilet • Suction line iced up to compressor ca • Reinstall Covid sneeze shields • Deliver paper products • Quarterly pressure cleaning of condenser units • Disinfect Property Appraiser Office Marathon Library: • Pick up trash • Provide bi-weekly cleaning • Landscaping • Vendor escort for pest control first visit • Bury Time Capsule • Install trespassing ordinance signs Medical Examiner 16 Packet Pg. 2437 P.1.ai • Monthly PM AC filters • Weekly Landscaping and trash pickup Marathon Tax Collector: • Fixed countertop Remove all weeds and trim trees at entrance of back door • Pressure wash front of building Marathon Clerk of Court: • Monthly PM AC Filters • Weekly Landscaping and trash pickup State Attorney: -� • Monthly A/C maintenance • Weekly Landscaping and trash pickup Long Key Tower: • Monthly A/C maintenance 0 Public Defender: r- 0 • Monthly A/C maintenance Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop W • Organize paint shed 0 • Clean and maintain facilities fleet • Weekly status meeting • Weekly Landscaping and trash pickup • Build plexi-glass barrier for building department in Big Pine Library • Inventory and order all AC filters for Middle Keys • Repurposed furniture from 63rd St. for Administrators office • Attended Teamsters negotiation meeting • Used bucket truck to cut palms in PW Yard and transport to Long Key transfer station • Produce, laminate and deliver new mask signs to all Middle keys locations per mandate • Shorten duct work to AC vent register in Admin office • Set up ramp to new CHI building for movement of LSA supplies Public Works —911 Communications: • Painting of new office • Remove all old flooring and transport to dump Public Works —Fleet: • Weed whack around generators Marathon Senior Center/AARP: • Monthly PM A/C filters 17 Packet Pg. 2438 P.1.ai • Weekly landscaping and trash pickup Conch Key Fire Station: • Monthly AC PM • Landscaping and trash pickup • Replace lid on drain in retention pond • Run tests on outdoor lighting. Reset to only come on at night Layton Fire Station: • Monthly AC PM • Weekly Landscaping and trash pickup Crawl Key Training `V cv • Monthly AC PM • Weekly landscaping and trash pickup • Work on drawings for permit for gas tank line install and new pad Grassy Key Tower • Monthly AC PM 0 • Weekly landscaping and trash pickup Scout Key Tower • Monthly AC PM • Cleared driveway c Big Pine Community Park • Assisted with opening and closing of park 0 FACILITIES —LOWER KEYS Baypoint Park: • delivered and spread sand for volleyball courts Bayshore Manor: • Gary's Plumbing- Fire Sprinklers-install missing FDC sign/installed missing caps on FDC and removed protective orange caps from 2 heads • Leak contained by fence post and fence reattached Bernstein Park: • Repaired main door handle for conference room • Replaced seats for exercise equipment Firemen Park: • Installed door latches for the electrical box Gato Building: • CZ Craft-repaired 3 roof top doors 18 Packet Pg. 2439 P.1.ai • Adjusted roof doors and installed weather strip • Sturtz-tubed, unjammed, and adjusted locks • Sturtz-Social Services-tubed and adjusted locks • Check Electric outlet installed in the hallway outside of room 39 • Moved Kevin Wilson's desk Harvey Govt. Center: • Gary's Plumbing-Fire Sprinklers, replaced missing head box • Gary's Plumbing-repaired downstairs ladies restroom toilet leak • Check Electric-Tax Collectors-reconnected water heater circuit to new water heater • Tax Collectors-replaced outlets in hallway has two prongs stuck in it • Removed and replaced parking bumper N • Grind down concrete by employee entrance door N • Gary's repaired wash out sink replaced faucet and supply lines • Tax Collector's breakroom-Gary's-replaced insta-hot sink • Repaired Spalding concrete in stairwell,patched &painted 2 Higgs Beach: • Repaired dumpster gate _ • Gary's Plumbing installed new outdoor shower Jackson Square: • Freeman Justice Center-replace broken hanger on roof W • Freeman Justice Center-replaced 4 belts for roof air handlers 0 • Freeman Justice Center-replaced hand sanitizer dispensers • Freeman Justice Center-change water valve for adequate water flow and temperature • Freeman Justice Center-shredded 9 boxes of documents for Brenda Rollinson 0 • Freeman Justice Center-replaced ceiling tiles detected no leaks • Freeman Justice Center-2nd floor hallway-changed switch and replaced light bulbs • Freeman Justice Center-shredded documents for Probation Dept. ca • Lester Bldg.-1st floor ladies' bathroom-replaced toilet handle • Lester Bldg.-removed time clock and return to Finance E • Lester Bldg.-1st floor-Marriage License installed baseboards • Lester Bldg.- Records 3rd floor-install cabinets C • Lester Bldg.-replaced all paper towel dispensers • Lester Bldg.-Civil Records-replaced lights bulbs • Lester Bldg.-replaced hand sanitizer dispensers • Lester Bldg.-Civil Records-replaced fixture and ballasts • Lester Bldg.-relocated the thermostat that was blocking the cabinet door • Lester Bldg.-installed cabinets on 3rd floor • Lester Bldg.-3rd floor-Records Dept paint vacant office • Lester Bldg.-3rd floor Records install doorknob • Lester Bldg.-installed tcap threshold 19 Packet Pg. 2440 P.1.ai • Lester Bldg.-storeroom replaced light bulbs • Lester Bldg.- installed new lock sets 3rd floor Records • Lester Bldg.-Civil Records-replaced 2 fixtures • Lester Bldg.-moved wood shelves from Administrative offices to Jury Clerk's office • Lester Bldg.-Sturtz re-key and made duplicate keys for Pam Hancock • Historic Courthouse-4th floor installed lock for door at IT • Historic Courthouse-removed time clock and returned to Finance • Historic Courthouse-Real Estate Dept.-disposed of 7 filing cabinets • Historic Courthouse- 3rd floor Conference room-Rugbusters-placed for 4 days, 2 dehumidifier and 6 air movers • Historic Courthouse-Property Appraiser, 4th floor-replaced 24 light bulbs • Historic Courthouse-repaired 1st floor- handicap bathroom toilet is cracked • Historic Courthouse -replaced hand sanitizer dispensers • Historic Courthouse-replaced LED lights in Conference/Training room 4th floor E • Historic Courthouse-repaired and painted drywall in front of elevator on lst floor • Historic Courthouse-inspected the Clock Tower for any leaks i) 2 • Historic Courthouse-Finance-paint common area, trim, and walls 0 • Historic Courthouse-lst floor Real Estate, replaced 10 can lights 0 • Historic Courthouse-lst lobby by the elevators patch and paint walls • Adjusted Reference Emergency Exit Door e( • Annex-secured steel door located on roof top �? Key West Library: • Replaced wet ceiling the in IT Dept. • Back bins emptied/recycled(3-times) • Replaced batteries of soap dispensers • Rugbusters- extracted water treated and put dehumidifier 3 days due to a/c leak • Installed outlets in projection room • Changed ac filters and belts • Disposed of blue dividers • Sub Zero repaired leak in Auditorium ac • Extracted water from carpets after ac leak Key West Lighthouse: • Repaired men's urinal and toilet • Repaired toilet tank leak MCSO Detention Center: • Cut/trimmed all tree at jail parking not Marathon Professional Building: • Installed double doors in front entry Michelle Coldiron/Big Pine Office: • Installation of bathroom cabinets and hand sanitizer dispensers 20 Packet Pg. 2441 P.1.ai • Installed bathroom backsplash • Prep and paint wall for cabinet installation • Shaw Industries installed flooring • Received and installed desk • Brought in furniture to office that was being stored • Misc. installation of shelves, bars and front counter Professional Building: • County Attorney-Gary's replaced bad lower tank gasket • County Attorney-Gary's replaced flush seal Public Works Complex: • Fleet Garage- Advanced Overhead-replaced bay door • Meeting for move to Rockland Watson Field Big Pine: E • Brought sand from Rockland and spread on Volleyball courts v) Fire Stations Station#08 -- Stock Island: 0 • Check Electric--replaced emergency light in bay. • Gary's-restored hot water to flight crew shower e( Station#09 —Big Coppitt: �? • Installed exhaust fan in bathroom c Station#10 Sugarloaf: • Repaired and painted small bathroom ceiling • Repaired roof leak • Gary's re-plump sink to stop leaking • Advanced Overhead re-programmed remote and bay door system t� Station #11 -New Cudjoe Key: • Oxygen tanks secured to the wall E Station#13 —Big Pine: • Inspected trip hazard Grassy Key Fire Academy: • Gary's Plumbing-replaced missing FDC sign ROADS & BRIDGES Upper Keys Road Department: • Buzz Bar Operation - 16.11 miles • Mowing Operation - 89.04 miles • Sign Department- 75 new signs installed, 23 new posts installed and 8 locates performed. • Sweeping Operation - 31 miles 21 Packet Pg. 2442 P.1.ai • Cold patch Valois bled and Charlemagne bled -1000 pounds of Cold patch used. • Pick up Cold patch @General Asphalt- 18.67 tons • Key Largo Park walking path repair - 78 ft mill and resurface using 3 tons of Cold Patch. • Set up ROAD CLOSED barricades on Loquat Dr. • TRASH pick up - 194 bags @ approx 3315 lbs. Shoulder Work - 120 ft on Beach Road with 8 tons of crushed rock used. LOWER KEYS ROADS & BRIDGES • Mowing Operation - 69 Miles • Weed eating Operation—5.9 Miles • Brush Cut/Chip Operations - 24 Miles • Recycled Mulch- 11 Loads delivered for free • Sweeping Operations —2.5 Miles • Clean Storm Drains - Key West to Big Pine E • Sign Work - 94 Signs, 10 Posts, 8 Locates v) 2 Special Projects —Support: 0 • Bay Point—Cut down dead tree and removed 0 • Cudjoe Key —Cut down dead tree and removed FLEET MANAGEMENT _ GPS: 0 • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going. • Providing new and/or re-programed GPS Prokees for various Departments —On Going • Over 400 GPS units installed. 0 Generators: • Ruth Ivins quote from Superior came in higher than Mearns,provided both to JT • Ruth Ivins generator and transfer switch needs sized and priced by Mearns Electric • J Faulkner is performing an outstanding job in identifying overlooked generator concerns E • Received 48' trailer for MCSO jail 1 Meg generator • Fire Station 408 -- Stock Island—Generator failed to start on 24 July 2021 power loss at 05:33. Once notified, generator crew dispatched to site at 06:30. Generator intermittent starting issue is in control panel, schedule All Power to site for repair. Repairs completed • Sugarloaf fire station generator removed for repairs. Diagnosis determined the genset is non repairable. Unit will have to be replaced, backup generator in place. • Bayshore Manor generator monthly inspection performed. • Updated generator contact list for Bayshore • BPK Senior Citizen Center Building generator out of service, building not being used at this time. • All stationary generators inspected —Scheduled for a minimum of once a month. • All generators exercised a minimum of 1 time. 22 Packet Pg. 2443 P.1.ai • Labeling all generators with fuel capacities, 99% completed. - On Going • On job tech response training for high profile emergency power generators —regular training with the current staff—On Going • Purchase 3 new standby generators for Solid Waste Landfills —Grant funding. • Purchase needed load bank for testing portable generators under load— Grant funding. • Replacement of KL Andros Road tower generator- Grant Funding • Replacement of West Summerland tower generator- Grant Funding • Secure hourly rate repair agreements with generator and electrical contractors-pending • Seeking right sized back-up generator for Bernstein park-per the usage, a I00Kw has been determine for the need. Discussions remain. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions —On Going. u • Ruth Ivins building generator need has been identified by the highest peak usage at E 2I.338KW's plus 25%needs a 27kW generator at minimum. 30kW is the closest available to request a quote for. U) 2 0 Sheriff Department: _ • Communicating with new Sheriff Dept. Fleet Manager regularly—On Going • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House", thus reducing the downtime in the dealerships • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature 0 and video's —literature has been issued with On Going mentoring • Assist Project Management with the two MCSO Generators replacement on the Detention Center—First generator delivered. • Trailer purchased and is onsite with the new generator on. Scheduled Start up of the generator on September 7th Vehicle Replacement: • Purchase new transport trailer with winch for Fleet garages-on hold. a • Vehicle replacements proposal was submitted for FY22. Surplus: • Assisting Social Service Department with surplus vehicle sales —On Going • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- internal audit is in process to make determination. On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — On Going • Working on next surplus sale, 75% complete Fuel Management: • Ben Leigh started Annual Inspections of County Fuel Tanks 23 Packet Pg. 2444 P.1.ai • Assisted Gabe with fuel monitoring concerns for KWIA (EYW) —need to begin figuring out a solution for the inevitable. • FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the closure • Fuel Billing cross training-High Priority-ongoing • Inspecting, documenting, and repairing garage and fuel facilities—On Going • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Processed monthly fuel billing accounts receivables for in-program County Departments —On Going • Processed outside monthly fuel billing for School Board accounts payables —Monthly. • Providing new and/or re-programed fuel keys for various Departments —On Going • Revise fuel activities policy and procedures-pending N • Revisions to joint use Fuel Facilities agreement with School Board- Beginning process u with County Attorney as the ten-year-old document needs revision. - E • Agenda Item 8593 was Submitted. Renewal of Inter-local Agreement for joint use of fueling facilities between Monroe County and Monroe County School Board. • An Amendment to the Year 2000 Inter-Local Agreement for Joint use of Emergency Fuel 0 between Monroe County Board of County Commissioners, the Utility Board of the City _ of Key West/KEYS Energy, Florida Keys Aqueduct Authority, the City of Key West, and the Monroe County School Board/Monroe County School District, is in draft with County Attorney's office. An Agenda Item will be created for September's BOCC meeting. - Agenda Item 8618 was Submitted : Emergency Fuel Use Agreement • Three garages combined processed and distributed approximately (10,275.140) gallons of 0 unleaded and (2,342.000) gallons of diesel fuel COVID-19: • Following up with Fleet Department Monroe County issues COVID-19 —On Going c • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. —On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education. • Provided COVID-19 vehicle cleaning tips in writing for all users —On Going. • Processing 214 Forms for COVID-19—On Going • Covid SOP for Fleet Management—Sanitize every vehicle,prior to and after, service or repairs. • Sent reminders to Fleet Management staff to wear mask in all County and City buildings. To remain vigilant now more than ever, we cannot afford to let our guard down. Yes, we are all fatigued with the restrictions imposed on our daily lives, but we must remain steadfast and not become complacent. Storm Preparation: • Prepared for tropical storm Fred • Transported all Fleet assets to higher ground • Assist Facilities and Roads on preparations for tropical storm Fred 24 Packet Pg. 2445 P.1.ai • KW Garage Bay door repair still pending • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet • Work with Preliminary Damage Assessment Team and process documents • New WebEOC Training with Bill Uptegrove, Tammy Acevedo and Daryl Greenlee—on going Rockland Key Garage Transition: • Fence & Gate layout decided for Rockland. • Forklift in operation between Rockland and Key West • Pallet Jack received at Rockland and in use. Fleet Employees: • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. —On Going • Fleet Supervisors and Management Meeting -Fleet Operations Manager, Bill Uptegrove 0. traveled to meet with and mentor the leads on new processes for FORD Warranty/Recall � items - Continued education for the Lead Mechanics. 0 • Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET r_ with A.S.E. to manage employee A.S.E. Certifications. —On Going • Beginning the process for the A.S.E. Blue Seal certification. • All garage employees received monthly safety training - On Going the Safety Training Topic for August was "Slippin and Trippin". Discussion topic was air hoses and extension cords.Keys Energy to host Altec Training locally 0 • Hydraulic Training being offered online • Preparing for upcoming Evals • Preparing for upcoming Evals • Seeking updated hybrid vehicle training materials for Fleet Mechanics. _Ford Provides 0 free on-line training for Hybrid and Electric vehicles • Free On-Line training available through our STARS access through Ford- On Going • In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training - On Going. • T-shirts ordered for garage employees - distributed • mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going • Fleet cross training and refresher training—On Going. Other Fleet Items: • Repair and painted Roads Chipper truck body, cost avoidance of thousands of dollars. • "In-House" major labor intensive repair to Roads Chipper with cutter drum bearing failure with cost avoidance of thousands of dollars. • Fleet Admin staff meeting held in KW 8/5/21 25 Packet Pg. 2446 P.1.ai • Working with and coordinating training for MC Fire Rescue mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. • Assisting both MCF&R for their A.SE. recertifications, that will help with their E.V.T. certifications. • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MC Fire Rescue mechanics so the work can stay internal • Working with mechanic Joe Maus at MC Fire Rescue and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. • "In-House" major repair to Upper Keys roads dump truck bed with the cutout and weld of floor, hydraulic tunnel, and bed walls with a cost avoidance of thousands of dollars verses being sent out. -� • Fleet Asset inventory cleanup started in Plantation Key garage • Fleet Asset inventory cleanup started in Marathon garage. • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending. • Annual Housekeeping Haz-Mat storage areas at 3 garages- (Postponed due to COVID)— Pending potentially added to the SWPPP. 0 • Disposed of garage hazardous waste thru recycling contractor(Used oil, oil filters, r_ batteries, tires, rags, antifreeze, etc.)—On Going • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, etc. — On Going • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending. • FY21 Stormwater SWPPP activities —On Going 0 • Replacement of vehicle lifts at all garages- On Going of this Safety Item. • Research Florida law in relation to in-house vehicle lift inspection and repair—On Going. • Garage minor repairs and enhancements-ongoing at all three locations • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Initiated fund transfers to cover insufficient Fleet funds for various Departments —On Going • Mandatory Take home vehicles for on-call mechanics —On Going. • Process accident repairs for Risk Management and various Departments —On Going • Process daily and monthly parts and supply accounts payable invoices —currently going on two months behind due to Workday concerns that have yet to be resolved • Process monthly repair invoices and outside billing for not in-program Departments —On Going • Process monthly Safety and PMI due reports for various County Departments —On Going • Process vehicle and equipment factory recall for various Departments —On Going • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going • Purchase large truck tire changing machines for all garages-Pending. • Repairs made to Marathon garage with additional hydraulic lines to be replaced. • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. 26 Packet Pg. 2447 P.1.ai • Replace old, three outdated garage shop trucks-pending. • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending https://www.msds.com/ • Continued review of FASTER Fleet Inventory for accuracy—On Going. • Reviewing mechanics daily work logs; - On Going • Revise sq. footage maps for airport and cost allocation billing purpose -Marathon Public Works yards-pending • Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy Acevedo • Contacted and scheduling a date with Napa IBS to continue discussions. On - going discussions and review of the IBS contract on Sourcewell. Next step is to meet with Tina N Boan as per our discussions. N • Met with NAPA IBS for single source purchasing/inventory management program. u • Three garages combined opened and/or completed approximately (359)work orders. E • Transfer ownership of all vehicles to Fleet- In Discussions with Tina Boan and Kevin Wilson in • Transporting vehicles from one area of County to various Departments - On Going 0 • Updated(accident repairs pending) spread sheet—On Going. _ • Updated(recalls pending) spread sheet—On Going. • Recalls and accidents turnaround times are being handled well • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going • Verified Fleet's monthly AT@T mobility charges. • Verified toll by plate invoices for various Departments - On Going • Verifying present garage workloads-reorganizing and reassigning operations and admin duties. - On Going • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and finger prints are performed at the Big Pine Licensing Facility now. • Verify mechanics CDL driver license and endorsements-—Verified and scheduled for exams —On Going. • Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. • Asset inventory started in KW, now ongoing in all 3 areas. • Work orders cleaned up in all 3 areas to capture more Direct Labor time. Ongoing. The Direct Labor has improved dramatically. • Work orders cleaned up in all 3 areas to reduce vehicle down time reports. Ongoing. The less than 24 down time has increase to 103%, equates to more vehicles are repaired under 24 hours. • Monitoring garage work orders-actives, finished, deferred, closed, Indirect and Direct Labor. —On Going • Randomly reviewing mechanics accountability reports —On Going. Great improvements in the reports 27 Packet Pg. 2448 P.1.ai • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI) N CD w 0 r- 0 c c U 28 Packet Pg. 2449 (LZOZ aagwa;dag jol podab®yo) podab Ajt4ju® L®yo:;u9wg3elad r= N N m +Qt cl M M ei M o0 Y N a N O N M 'w � N ,--� oO Q C' M z ao oM+.� e a U W M � � z y N 4 W 7 , � z > WW � 00 N 1LZ L m -1 O Q V` VAi Vi w U P O W � O O O O O 4,. 4 4 Q O _,• 00 J k" Pa m QQj o o N N M N W lei Ge W 46 °i oo aoo aoo:o 0 ol (6 'w N _ rn - R ti M M a m m m m m M m M b M w 7 v 7 x W k" v (LZOZ aaquaa;deS aol poda ®yo) podaM Ajt4juo L®yo:;u9uag3e;by E N m W N W ui ui �n +n p N M ,� ✓ t� t� rq O ,� O O O (O ..; t� t* � co O ^r �: O t^.. � O O O C � o G1 G1 O v O O N y ~ N y 0 0 0 0 r Q1 cO 0 0 N �D.:O Q1 � 10 10 o o In n (t SI m N v� a t v�r>n N off, ry, ao 0 ti ti V O w o o lo 0 00 rz LO Cl) N O O O O O O VJ 9p N O �D q1 t� 9f} In n ai vi ai vi � Vi, �n. vi �D N 00 o J On M 41 O� 00 M +M t a�`D m :M' Vi' R 00 OA N N W N �o v v; N O N v (� C '6 N eUr, M b ti t41*l ti N P➢ N � N: N N: � N'. vl m w vl v t` r+a eh ao v�"i m' N M O O N W C A P.1.ai AFFORDABLE HOUSING FEE WAIVERS #of NOT A PROTECTED OUTSTANDING FEE BOCC W tvm mount PttFees FEE WAIVERS AFFORDABLE PRIOR TO FY19 AFFORDABLE RECEIVE APPLIED ISSUED CLOSED WAIVERS APPROVED BY BOCC ('Estim»tM amounts) W»tvM(AY,20l) UNITS D (TO&EPERMITTED) AS OF MAY;2021 Priorto FY1S All rmr Affordable Horsing r'ects X S1,711,192.11 FY18 Affordable Horsing injects o X S751,521.57 N/A FY 16 IC,Mit 1e ft,.ds ft, edto Fnnd 180 X S571,364.00 Total-Prior to FY19 Fnnd.s not rehn»ed: S1,391,349.68 #of NOT : PROJECTED OUTSTANDINGFEE: BOCCW i—Amount o, tt Fees FEE WAIVERS AFFORDABLE FY19(10/18 9/19) AFFORDABLE RECEIVE APELIED ISSUED CLOSED: WAIVERS APPROVED BY BOCC ('Estimated flmonnts) S OF AY,2 2 UNITS D (TO BE PERMITTED) AS OF MAY,2021 FL Keys Community Land Tmst(Seahonae) NOTE:S0.00 indicated as outstmtdvrg feewaiver oust,as all pemtits have been issued.No additional 1/23/2019 fee waiver ex ected. 12 X S8S,200.00 S8 L,98S.82 50.00 4/17/2019 Habitat-Hibiscus Lane 1 X S6,062.80 S6,062.80 S0.00 7/17/2019.: Land Ath.tity 12 X $94,68000 $0.00 $94,680.00 7/17/2019 -Mamoe Caun ty 25 X '$172,89600 :$0.00 $172,896.00 FY 19 Credit:less hmds ft,u d to Fnnd 180 S44,929.60 Total-FY19: S358,838.80 $43,119.02 $267,576.00 #of NOT : PROJECTED OUTSTANDINGFEE: BOCC W tvm Amomt tt Fees FEE WAIVERS AFFORDABLE FY20(10/19=9/20) AFFORDABLE RECEIVE APPLIED ISSUED CLOSED: ('Estimated»mnnnta) wat,i vM('Acmq WAIVERS APPROVED BY BOCC ASAP MAY,2021 UNITS D (TO BE PERMITTED) Monroe Caunty'('.my 11 m Pr Jeht(K y Lmgo- 10/16/2019 m lete,Ramrnd,&Cud_ noCrecerved) 3 X $18,725 $4,609.38 $14,115.62 4/15/2020 Mobile Homes Holdings Coco,LLC 16 % S57,712 S66,801.48 0 4/15/2020 Mobile Homes Holdin sSunerest,LLC 8 X S28,856 533,836.72 0 5/20/2020 TO.Ry-,Inc. 4 X S18,749 S0.00 S18,749.00 N 5/20/2020 In 57 X S192,381 S236,405.59 0 Total-FY20: S316,423 $341,653.17 $32,864.62 L. #of NOT : PROJECTED OUTSTANDINGFEE: FEE WAIVERS AFFORDABLE FY21(10/20.9/21) AFFUNITS BOCCW i—Amount P tI — RECEIVE APPLIED ISSUED CLOSED: WAIVERS APFROVEDBYBOCC ('Estimated flmonnts) W»tvM('Actna9 UNITS D (TO BE PERMITTED) �v ' AS OF MAY,2021 11/17/2020 A"Ehe 280 X S530,71200 S1,021,43922 Conch Repubhc H using Allr�ce LLC(Seahmse �p Cottages)(NOTE:Res 028 2019 approved by BOCC $105,64100 v/ 2/172021: on 1/23/19 was for 12 units 14 X $0.00 $105,641 00 L. Total-FY21: S636,353.00 $1,021,439.22 $105,641.00 0 TOTAL AFFORDABLE UNITS TOTAL r_ (since FY19): 432 OUTSTANDING: $406,081.62 0 UPDATESNEEDED :PROJECT TO BE RECEIVED APPLICATION RECEIVED ISSUED '.. COMPLETE Once"ISSUED entathe U actual amount being waived Once"CLOSED":update the .+ outstanding amount to$0. 0 NOTE:Snocrest at application in FY20(rather than at i—M FY21) W P.1.ai Jul 2021 Total Issued Permits by Fiscal Year 10,000 _---------------------------------------------------------------------------------------------------------------------------------------------------9 4$8._____________________________________- ...... 9,000 ;529 8,000 7,000 '" 6,117 �880 55 '5 6,000 5,058 4;504 —1,.Z81-4352-4,74",4 803.......... _ _ q,796-4-498 5,000 ` 3 964 ' 4,000 3,000 -"" 1,000 f _ 0 °P e�0) �°1' e e b RC, e e e e e e e e e� Jti Jti e eyy�, �Q,LO F e F *FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 rtl tV Permits(total job value for these permits approximately$76,437,000)from September 2017 thru Februar 2018due to Hurricane Irma. CD **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. CV Jul 2021 Total Job Value for Issued Permits by Fiscal Year $375.1M $400 M O $350.M w' W 308.9M $289.8M 0= $300.M =' $264.1 284 6M 247.9M $255.8M $254 3M $250 M $139.9m _ $175 W 179 $20o M $162.9M 12�26.6m---�-�-�-�-��----$135-7 $150 M $100 M $SO M � s i ell( e, � e1 e l°,:" e e e � ektik F ��ti°y ��ti1y e ��ti 39-0� p e, *FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. Packet Pg. 2453 PERMIT ACTIVITY BY JOB LOCATION Includes all Reviewinglinspecting Departments:Building,Fire,Planning and Environmental ISSUED PERMITS PLAN REVIEWS INSPECTIONS Incl.only PASS or FAIL Reviews 3,000 ...................................................................................... ....................... 2,500 .............2429 2,000 ........................................................................................................................................................................................................................................................ 1,500 ........................................................................................................................................................................................................................................................ 1,000 500 ------------------- 0 Jul-2020 Jul-2020 Jul-2021 Jul-2020 Jul-2021 Jul-2'21 ISSUE PlanReviews Inspections *Lower Keys 275 251 1170 1188 "14351337 *Middle Keys 30 19 104 105 125 95 ——----------------------------------------------------------- 00cean Reef 49 61 361 373 349 336 o Upper Keys 158 149 794 1053 881 984 C44 Lower E 5112 Eli 480E 2429 2719 2790 2752 C44 Job Locations: Offic-1/Job Are-Lower Keys:Stock Island upto 7 mule bridge. E Offic-2/Job Are-Middle Keys:Starts at Duck Keyto Fiesta Key Channel#5,excludes-Marathon,Cfty of L@vton,slarnorada. 0) Office-3/Job Area-upperKeys:North ofT-p—pr Creek Bridge up to Ocean Reef. 0. Office-4/Job Are-Ocean Reef 0) U)2 0 r_ 0 E Packet Pg. 2454 Jul 2021 Applied Permits by Fiscal Year (All Disciplines) 34,972 35000 30000 15000 10000 5000 Excludes"N/A" and Logged CSR "L"resulted reviews 2 Total Number of Plan Reviews on * +` F�lG-l�� m Plan Reviews in Septemn�er�Ol��uetm Hurricane Irma FY17-18: Plan review included those for over 4,200 permits related to damage caused by Hurricane Irma 'o 2 u rAr" MW�IcKc�: Koyt.Fic,t.KcyCh.n,,dft5, PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION olli,e-JJobAre a Upper Keys:North ofTavernier Creek Bridge up to ocean Reef. office-sijobArea-ocean Reef One Month Comparison 700 600 400 300 200 100 ELECT ENVI R EXAM FLOOD MECH PLAN PLUMB ELECT ENVIR EXAM FLOOD MECH PLAN PLUMB owe, ev, bower-Keys--Lower,KeYrs- Lower Keys Lowep Keys 'Lower Keys wer Keys UpperKeys Upper Keys UpperKeys Upp I 'y' bo Packet Pg. 2455 Jul 2021 Permits by Fiscal Year 20,000 15,000 10,000 5,000 Excludes"N/A" inspections U) Total Number of Inspections on Note: Implementation of IVR system reduced the number of inspection types starting in FY12-13 +` *FY16-17: Nm Inspections in September 2Ol7 due tm Hurricane Irma **FYlJclQ: Number of inspections indicates much lower increase from previous year as compared to oc plan reviews—this is due in part to over 4,200 Hurricane Irma related permits were required all plan reviews while requiring a lower than normal number of related inspections,such as roofs and replacement A/C. ................................................................................................................................................................... Unlicensed Contractor Investigator - Summary Report Deport Starting Date 1/1/2021 Investigator: L.Thompson Ending Date 7131/2021 PERMIT(Cases) Permit Cases: 57 Open Permits (Cases) 12 2,021 Citation Fees $ 27,8,64.60 2,021 Citations fees collected 21,5,00.6.0 Sti p.Agre e m e nts G E Gwne,r/Ruilder Open Permits: Field investigation contractor spot checks U) Field investigation- Owner/Contractors verification 0 26.0 0 Misc. Investigations: Complaints (&/or other source) reviews afield investigations (No Permit case created) 145 0 E Packet Pg. 2457 P.1.ai FISCAL YEAR CONTRACTOR INVESTIGATION CASE TOTAL FINES COLLECTED FOR UNLICENSED FINES COLLECTED BY FYR CONTRACTOR VIOLATION CASES As of 0713112021 As of 0713112021 70 Total 60K S60,100 2017 $20,532.90 50K LL 2018 $1;,974.7 $40.000 40K 2019 $24,300.00 E 30K 2020 $60,100.00 [ $24,300 20K 2021 $40,1000.00 13,975 c0 CD OK 20117 20182019 2920 2921 0) FISCAL YEAR W FISCAL YEAR CONTRACTOR INVESTIGATION CASE STATISTICS ) TOTAL VIOLATION CASES FOR UNLICENSED CONTRACTORS As of 072112021 As of 0713112021 12D Total Lowed Upper! 104 Middle OCedrs 100 � Keys Reef KeysA 71 FYR Total 406 1 342 153 � � � to 6, 44 2017 1115 0 71 44 1 ° 4D 35 32 ! 2018 68 0 50 G$ 24 (� 20 18 2019 818 0 53 35 1 �. D 4 2020 135 0 104 32 2017 2021 R5CA"IWMiddle Keys r 2':021 84 1 04 Z4 Upper;Ocean Reef Ke 4 tJ U Packet Pg. 2458 P.1.ai FISCAL YEAR UNLICENSED CONTRACTOR INVESTIGATION CASE ACTIONS BY FYR As of G713112021' Total Actions Entered by FYIR 240 200 X 160 �u 120 80 i AQ N 44 .r. L- Fiscal Year l) Vioiatian Closed Vlolarion Lien Violation CEB Order '.iolat:o:n°tipuiation Violation CE-8 Hearing ¢1 0 2017 2018 2019 2020 2021 0 Violation CEB Hearing 22 14 5 32 6 � Violation Stipulation 7 5 7 1 0 CJ Violation CEB Order a 9 4 20 3 0 Violation Lieu 1 4 6 22 13 � Violation Closed 87 45 76 126 87 0 r CJ tv Packet Pg. 2459 (LZOZ jaquaa;deS aol poda ®yo) podaM Ajt4juo L®yo:;u9uag3e;by o a a� CL t1 R tfi 0 0 0 y N O O N N ci W CJ CJ N O J N NwN O LD F m Z — o J w a w LLJ d o r... 0 0 ti i` X w � o r-I N N N _1 7 o io o o 0 Z O O 0O °- n O C z n a f- P.1.ai PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable, quality development in the county while conserving and promoting stewardship of the county's fragile environment and the unique character of its diverse island communities. The functions of this department are implemented by the following offices: The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and Land Development Regulations. Additionally, the department reviews development proposals for compliance with the Comprehensive Plan and Land Development Regulations, including community character, growth management provisions and environmental compliance. N The Environmental Resources Office services include the review of applications for compliance with environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing 21 and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP). U) 2 0 The Environmental Restoration Office manages the County's habitat restoration and improvement projects to 0 enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining conservation lands, specifically covering the removal of invasive exotic species and planting of native species. c, The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data 0. and GIS resources to enhance county functions and provides resources making geographic data available to the public and preparing maps depicting various data. The Marine Resources Office provides a variety of services focusing on protection of the marine environment, c the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump- 'a out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded projects to replace regulatory buoys, channel markers, and other waterway management needs to improve E recreational boating access and safety. Packet Pg. 2461 P.1.ai 2;,ob n�a6ffireartsa d"pta�mtiebrtdge. �ob A re�NiddleKK ys:n uck Key o to Key Cbannel AS, e.dodos-M—tb"ry"N"fleytoo,is�zm"tl'� PLANNING AND ENVIRONMENTAL RESOURCES e"/sob -upp—r :1.1,ofiavemieraeek entlgeupt.orean aeef. °c.'�`oba a—'—f PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION One Month Comparison .. .... .... .... .... .... 400 350 ' ..... ......... ......... ...:.. ... ... ......... ......... ......... ......... ......... 300 250 200 150 H ..... ..... ..... ..... .. .. ..... ..... ..... ..... ..... 00 411, 50 /../ _._ _ BIO PLAN PRP ROGO SR BIO STORM BIO PLAN PRP ROGO SR-BIO STORM Lower Keys Lower Keys Lower Keys Lower Keys Lower Keys Lower Keys = Upper Keys U er Keys Upper Keys Upper Keys Upper Keys Upper Keys .JuI2021 136 158 Y2 ... 1 4 259 253 14 0 .- 5 S - Ju12020 143 143 ..11 ......... 0 ....�...- 2 �. 173 ....� 169 ...- 6......... 0 .... 0.-. 12 CV Excludes"N/A"and Logged CSR "C'resulted reviews CV 0 66L el; bA... L wefK y Stu,kisiand upt.7r lebr,dge. PLANNING AND ENVIRONMENTAL RESOURCES of e=2/J hA M-ddleK y starts at0 Duck yt E to Key Channel 45, ex d k athn nn d INSPECTION ACTIVITY 0 6ff'ce=3/Job Area Upper aeys.North o{T ern�er Creek Brdg—pt.oi, nReef. Offices/J bAfea=U.ceanReef BY PERMIT JOB LOCATION One Month Comparison ca 250 -.,- .......... ......... ........ 200 150 100 50 j, tJ o .,. BIO PLAN 610 PLAN 610 PLAN 610 PLAN CV Lower Keys ELower Keys Middle Keys Middle Keys Ocean Reef Ocean Reef Upper Keys Upper Keys �1.27� 64 36 5 2 24 7 104 18 13 5 2 21 4 130 6 t8 Excludes"N/A"inspections Packet Pg. 2462 P.1.ai Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources offices closed effective March 23rd in response to the COVID-19 pandemic. Limited applications were accepted after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021. Planning and Environmental Resources Comparison of Total Annual Applications 1000 900 N 800 N I � 700 600 ( ..... ._....... .....m..m.m.... I I 500 ..... .... .... { 400 —,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m m m m m. I �� m,m,m,m.m.. .m..m..m m m_ tJ 300 -,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,--------- !� I } .m..m..m m 200 ------mmm.mmmmmm „m,m,m,m, I ,f. 7 100 1 t................... 411�„ai tr1; tiAi�`r 2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2021* 0) *Includes ROGO Allocation Applications thru July E U Packet Pg. 2463 P.1.ai 2020 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 2 1 4 7 Appeals& Settlements 3 1 4 Development Agreements 3 3 Environmental Resources 6 1 6 7 20 FLUM Amendments i i N Historic Preservation 9 4 6 6 25 N Home Occupation 1 1 w LDRD 1 1 1 3 5 E LUD Amendments 1 1 1 3 a Major Conditional Use 1 1 1 1 4 U) Minor Conditional Use 6 1 3 10 0 NROGO r- 0 Other Traffic Reviews 2 2 0. Plats 4 2 3 9 Pre-A 14 6 21 14 55 eC CJ Public Assembly 2 1 3 Road Abandonment 1 1 4 1 7 ROGO/ROGO Exemptions 47 28 44 45 164 Shoreline Approvals TDR i i Temp Const Stagingc Text Amendments 2 8 2 3 15 r Tier Amendment i i Time Extensions 3 2 1 1 7 THE transfer r_ Vacation Rentals 63 1 59 70 72 264 Variance 3 2 7 4 16 Variance -Dock Lon 3 3 Variance -PC 4 1 5 Total 168 121 177 105 635 Packet Pg. 2464 P.1.ai 2021 Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total Alcoholic Beverage 1 1 Appeals& Settlements 2 2 1 5 Development Agreements i i Environmental Resources 7 6 4 17 FLUM Amendments Historic Preservation 6 9 15 Home Occupation LDRD 1 2 3 N LUD Amendments N Major Conditional Use 1 1 Minor Conditional Use 3 4 1 8 NROGO Other Traffic Reviews 1 2 3 Plats 1 1 0 Pre-A 17 24 8 49 0 Public Assembly 2 2 Road Abandonment 1 1 2 ROGO/ROGO Exemptions 55 58 27 140 U Shoreline Approvals TDR c Temp Const Staging 2 2 Text Amendments 2 4 6 Tier Amendment i i 0 Time Extensions i i THE transfer 1 1 Vacation Rentals 40 75 23 138 Variance 8 8 3 19 Variance -Dock Lon 1 1 2 Variance -PC 4 4 Total 144 198 80 342 Packet Pg. 2465 P.1.ai 2017 Jul —12018Jul Planning& Environmental Resources LA 2019 Jul Year to Date through 2020Jul July 2017 vs July 2018 vs July 2019 vs July 2020 vs July 2021 -Applications IN 2021 Jul 10 s 6 { q �.. N I � 2 1 0 - -r .a .......... poe cue cue `ze a�5 oc oc SO cti5 5z 5z �O �5 a�5 0�� a5 OQ ca° cti cw c QF e ao Q� �zta �z Fz oat Fz Qa�' to4 �• �a°O Fz Fz y tzz Qz`' aca m`'a� `za zca oa oc �?- p5 cao PQQ yx`� zca ¢ca }�z Ja o� as r°\` z c`P� ca\ P� t <czo OPT Coca Coca tad ap° Poa ecz C°c ptc tP� O zQ Jat \zo awe z z J� �°t o J t t zt Q as of tcQ z} �z is cc Oz �c Chart excludes:Pre-Apps,ROGO,ROGO Exemptions,Vacation Rentals&Vacation Rental Exemptions r U Packet Pg. 2466 P.1.ai �j2017 Jul Planning & Environmental Resources 12018 Jul m 2019 Jul Pre-Apes, ROGO &Vacation Rentals m 2020 Jul Year to Date through *2021Jul July 2017 vs July 2018 vs July 2019 vs July 2020 vs July 2021 -Applications 35 s ?h i' 30 "A f u. 25 „S ..... ..... t4 s S"1 20 f r� h 15 ........ ��'li s .................................. r� C44 r{�` N {t ss 10 � E 5 h 0 JQ (41 E"ILML-, 5 15 5 iPQQ 1013 Q�c Ewa Q��c 0 z Qc is is O ca >ta 0 a� J r tJ U Packet Pg. 2467 P.1.ai GIS Accomplishments —July 2021 GIS Projects - Data/Map Requests/Technical/Web App Development - Building Safety Damage Assessment App Testing—Rey Ortiz—Karen Pleasant - PDA App Training—Ocean Reef Public Safety - Public Posting Plots —Ilze Aguila `44 cv - Fire Hydrant GIS App Development—Fire Rescue—Zully Hemeyer - MCLA GIS Application Development—Christine Hurley - Elevation Certificates (on-going) - Building Footprints —Updates —DA Apps - FLUM and LUD Amendments —Mapping—Planning 0 - GIS Tech Support—ArcGIS Install—Aaron Schwartz r_ 0 Physical Address Assignments: 6 GIS Data Requests: 5 c, Public Planning & Environmental Map App Usage — July 2021 0 Item Vlews to hs Pei Avg Item Views Per Day I oglns m is?eriod 2,81 t-,3,8 7 ¢° 0 Usage Time Series r 164 123 — 82 a 41 6/30 7/1 1,2 713 7/4 ]f5 J/6 1,7 J/8 7/9 7110 7111 7112 7113 7114 7115 7116 7/17 7,18 7119 7120 7121 722 7123 7/24 7/25 ] 6 7127 7/28 7,29 7130 7/31 Packet Pg. 2468 (LZOZ a qua 4 e a®j:p® ) podoU Alq4uoLAjLaVo :4u9ua o 44 c, 0 U O a 0 LU 0 a in u v v •L v t v '^ Q c o o op l0 �, u Q cA 4\ O c N oq N L v 3 u o v c Cu 3 in 16 LOULn CL as a c �rn V) Q N ° a � i Y ubn ° Q 3 2O O i 02 06 =00 � ° W ° O t[s may` tV U = v '0N � � LLv o a \ u v -0 - ° ,o ' U o V 00 c a, = a, _ 0 cu cucr 0 � v uo rw L c`n rr C7 m m 0 � c o v 3 E w cn( 0 va av u :s O u rnc[r v -o a°i U °i_ ry ca rl _ = as ° uL m '> v E M E •v0 tw v •v v t ° a o a°i a n3 + u E c a` o a E ai Q c ry c, m ° a .5 s av av ai O u. rve rw p O W Q:.r= u c� O rl P 0 O O 0 rW ifh O �1 rv,® and w va c, C of w C rw rw O '� an Cr O O a) m rl w m Ol c-I W N O O O O O O O O 'O c c c O O O O O 0 0 0 _ 76 cu u 76 O O O O O O O °r, C O O O O O O O u cA 0 :3 u. cu F F F ux ts� ts� m 0 °u as o ns °a I I I cu cu m ui cu � 0 FA 0 i w c 0 as o P.1.ai Marine Resources Office - Accomplishments- August 2020 through July 2021 Channel Marker Program: Channel Marker/Buoy Replacements 9 8 7 6 5 4 3 cv r cV 2 1 r a a 0 0 0.......... 0 4 0 ... 0 O Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July 2020 2021 0 0 Aug2020 $0.00 U Set $0.00 Oct $0.00 Nov $8,389.00 Dec $15,713.00 Jan 2021 $0.00 Feb $950.00 Mar $0.00 Apr $0.00 m May $8,900.00 June $0.00 Jul $15,540.00 Total $49,492.00 Total annual costs for marker/buoy replacements for the past twelve-month period were higher than the cost during the same timeframe in 2020 ($13,404). Packet Pg. 2470 Derelict Vessel Program: Derelict Vessels Removed = 51 16 ............... 12 rr -------------------------------------------- 8 cv 4t fit" ............ E U) 0 a a a a a a a a a a a a a0 Aug Sept Oct Nov Dec Jan '21 Feb Mar Apr May June July r_0 '20 August 2020 $10,833.00 0 September $80,200.00 October $777.00 November $16,120.00 0 December $34,258.00 January 2021 $35,340.00 CJ February $17,575.00 March $97,668.00 E Apnil $68,584.00 May $10,600.00 < June $28,325.00 July $3,415.00 Total $403,695.00 There were a total of 51 vessels removed in the past twelve-month period with significantly higher costs compared to the same timeframe in 2020 ($261,177). However, 30 of these vessels were funded through FWC Derelict Vessel Removal Grants representing a cost savings of $308,597 to the County (or 73% of total expenditures) in the past twelve-month period. These costs are included in the table above. I Packet Pg. 2471 P.1.ai Vessel Pumpout Program: Number of Pumpouts 800 700 500 400 300 CD 200 �a 100 0 - ug Sept Oct Nov Dec a Feb Mar Apr May June July .........., ......... ..... . . ., ., 0 ❑Key West 57 355 485 258 542 550 589 459 456 347 398 587 ............ ❑Upper Keys 88 108 161 165 156 164 164 167 164 149 Sewage Removed (in gallons) 10000 9000 8000 c 7000 6000 U 5000 4000 3000 2000 1000 - 0 Aug Sept Oct Nov Dec - Jan Feb Mar Apr May June July 20 21 ............... . ...... ❑Key West 1441 5812 ; 6262 2684 , 4902 1 5979 ; 7220 ; 5636 ; 4472 ; 2493 1717 ; 1105 ; ❑Upper Keys 1254 1153 2205 2474 2015 2825 2292 2341 2248 1446 Packet Pg. 2472 P.1.ai State Funding Levels $800,000 t $600 000 1" '��1}t'�� $400 000 , 3£�j�(; I �ly�z�$l))(�1 „� � s�i Ask(S t�tf��9n��J��(�4�44 S1D�� t1Rqq �sk7��t $200,000 0 c 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 13 Legislative ®CVA cv CD cv Since August 2020, the City of Key West has partnered with the County through an Interlocal Agreement to operate a temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. To date, the City has performed 5,083 pumpouts and collected 49,723 gallons of sewage from approximately 2 241 registered vessels. Services are anticipated to continue through at least September 2021. 0 0 In addition, since October 2020, a contract with On The Hook Marine Services ("On The Hook")was established to provide temporary pumpout services for the Upper Keys service area. To date, this service has provided 1,486 pumps and collected 20,253 gallons of sewage. A total of 51 individual vessels were served in July 2021. Services are anticipated to continue through at least September 2021. 0 In July, the Board selected On the Hook to provide Keys-wide mobile pumpout services under an RFP published by the County for these services. However, anticipated funding from the Florida Legislature to support this service will longer be available to the County. Instead, this funding will be utilized by the Florida Department of Environmental Protection (FDEP)to operate a mobile pumpout service in Monroe 2 County for the current state fiscal year through June 30, 2022. The FDEP is currently working on a solicitation and anticipate selecting an awardee in mid-October. As a result, it is anticipated that extensions to the current temporary services will be necessary to cover this gap in service. Packet Pg. 2473