FY2021 1st Amendment 09/15/2021 9 °7ti Kevin Madok, CPA
; .a.. ;;g Clerk of the Circuit Court& Comptroller—Monroe County, Florida
DATE: September 23, 2021
TO: Ammie Machan, Administrative Assistant
Tourist Development Council
FROM: Sally M. Abrams, D.C.
SUBJECT: September 15th BOCC Meeting
Attached, for your handling, is an electronic copy of item D1, Amendment to extend
Agreement with Herman Lucerne Memorial Foundation, Inc. for the Herman Lucerne Memorial
Tarpon Cup Fishing Event to September 30, 2021.
Should you have any questions, please feel free to contact me at ext. 3550. Thank you.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
AMENDMENT(ln AMENDMENTI TO AGREEMENT
THIS AMENDMENT to Agreement dated the 15th day of Seotember 2021,
is entered Into by and between the Board of County Commissioners of Monroe County,
a political subdivision of the state of Florida (County), on behalf of the Tourist
Development Council, and Herman Lucerne Memorial Foundation, Inc. (Event
Contractor)
WHEREAS, there was an Agreement entered into on October 21, 2020 between
the parties, awarding $5,000 to Herman Lucerne Memorial Foundation, Inc. for the
Herman Lucerne Memorial Tarpon Cup Event in April 2021.
WHEREAS, it has become necessary to- revise the expiration date within the
Agreement to September 30, 2021 to allow for submission of invoiced-and;
NOW, THEREFORE, In consideration of the mutual convents contained herein
the parties agree to the amended Agreement as follows: . , • - ,
1. Paragraph 3 of the Agreement shall be revised to read: 3. Invoicing: Event
Contractor agrees to submit all invoices and supporting!documentation as
required by the County's Finance Department rules and policies no'later than
September 30. 2021 unless the date of the event is amended upon written
approval of the Cultural Umbrella and TDC Director. Event Contractor shall not
be reimbursed nor will Event Contractor's vendors be paid directly for any
invoices received by the County after September 30.2021 unless the date of the
event is amended upon written approval of the Cultural Umbrella and TDC
Director, and the County shall not be obligated to pay for any services provided
by Event Contractor under this agreement If documentation as noted above is not
received .on' or before,this reimbursement deadline date. To be eligible for
reimbursement; the ietitiest for reimbursement and supporting documents
(checks, Invoices, credit card statements, bank statements, etc.) must show that
the items.were paid for directly by the same entity named on the agreement with
the County. For clarification on reimbursements, please refer to the
reimbursement packet provided to you upon execution of your funding
agreement.
2. Paragraph 4 of the Agreement shall be revised to read:4. Expiration of
Agreement: This agreement expires on September 30. 2021 and the County
shall not be obligated to pay for any services provided by Event Contractor under
this agreement if documentation as noted above is not received on or before this
reimbursement deadline date, unless the date of the event is amended upon
written approval of the Cultural Umbrella and TDC Director.
3. The remaining provisions of the Agreement dated October 21, 2020 remain In full
force and effect.
Amendment 41
Herman Lucerne Memorial Tarpon Cup
ID N2458
(5,i�WITNESS WHEREOF, the parties have set their hands and seal on the day and year
47ir6ove written.
Board of County Commissioners
evin Madok, Clerk of Monroe County
As ",eputy Clerk Og 16 3C31 - FAayor/ al an
M!Mql.«COUNTY ATTORNEY
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