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BJA FY2021 09/15/2021 OMB No. 1121-0329 Approval Expires 11/30/2020 `3 U.S.(Department of Justice Office of Justice Programs Bureau of Justice Assistance BJA FY 2021 Edward Byrne Memorial Justice Assistance Grant Program — Local Solicitation Assistance Listing Number# 16.738 Grants.gov Solicitation Number: O-BJA-2021-135004 Solicitation Release Date: June 08, 2021 5:00 PM Grants.gov Deadline: July 26, 2021 11:59 PM Application JustGrants Deadline: August 09, 2021 11:59 PM Overview The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) is seeking applications for funding for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal law enforcement efforts to prevent or reduce crime and violence. This solicitation incorporates the QJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver" provisions in the "Financial Information" section of the OJP Grant Application Resource Guide. Solicitation Category Competition Category Number Dollar'Amount Performance Performance ID of for Award Start Date Duration ' Awards (Months) C-BJA-2021- ' Category 1 - 603 $45,735,895.00 10/1/2020 24 00149-PROD Applicants with 12:00 AM eligible allocation Competition Category Number Dollar Amount Performance Performance i ID of for Award Start Date Duration Awards (Months) amounts of less than $25,000 C-BJA- Category 2 - 582 $44,143,102.00 10/1/2020 48 2021- Applicants with 12.00 AM 00150- eligible allocation PROD amounts of $25,000 or more Eligibility (Who may apply): • Units of local government • Other By law, for purposes of the JAG Program, the term "units of local government" includes a town, township, village, parish, city, county, borough, or other general-purpose political subdivision of a state; or it may be a federally recognized Indian tribal government that performs law enforcement functions (as determined by the Secretary of the Interior). A unit of local government also may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes; for example, in Louisiana, a unit of local government means a district attorney or parish sheriff. The expected eligible allocations by state for the fiscal year (FY) 2021 JAG Program can be found at: https://bia.oip.gov/program/iag/fy-2021-allocations. Eligible allocations under JAG are posted annually on the JAG web page. See the allocation determination and Units of Local Government requirements section for more information. Applicants with eligible allocation amounts of less than $25,000 will apply to Category 1, and applicants with eligible allocation amounts of$25,000 or more will apply to Category 2. All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee. Agency Contact Description For technical assistance with submitting the SF-424 and SF-LLL in Grants.gov, contact the Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov customer support web page, or email at supportQgrants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays. For technical assistance with submitting the full application in DOJ's Justice Grants System (JustGrants), contact the JustGrants Service Desk at JustGrants.Support@usdoi.gov or 833- 872-5175. The JustGrants Service Desk operates 5 a.m. to 9.p.m. eastern time, Monday— Friday, and 9 a.m. to 5 p.m. Saturday, Sunday, and federal holidays. An applicant that experiences unforeseen Grants.gov or JustGrants technical issues beyond its control that prevent it from submitting its application by the deadline must email the National Criminal Justice Reference Service Response Center (Response Center) at grants(a_ncirs.gov 2 within 24 hours after the application deadline to request approval to submit its application after the deadline. For assistance with any other requirements of this solicitation, contact the Response Center by telephone at 800-851-3420 or TTY: 301-240-6310 (hearing impaired only) or by email at grantsp_ncirs.gov. Response Center hours of operation are 10 a.m. to 6 p.m. eastern time Monday through Friday, and 10 a.m. to 8 p.m. eastern time on the solicitation close date. Applicants also may contact the appropriate BJA grant manager. Submission Information In FY 2021, applications will be submitted to DOJ in a NEW two-step process. Step 1: Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.htmi. To register in Grants.gov, applicants will need to obtain a Data Universal Numbering System (DUNS) and System for Award Management (SAM) registration or renewal. Step 2: Applicants will submit the full application, including attachments, in JustGrants at https://iusticegrants.usdoi.gov/. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. OJP encourages applicants to review the "How to Apply" section in the.OJP Grant Application Resource Guide. 3 Edward Byrne Memorial Justice Assistance Grant Program FY 2021 Local Formula Grant Solicitation CFDA # 16.738 Program Description Overview The Department of Justice is committed to advancing work that promotes civil rights, increases access to justice, supports crime victims, protects the public from crime and evolving threats, and builds trust between law enforcement and the community. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to states and units of local government. BJA will award JAG Program funds to eligible units of local government as described in this FY 2021 JAG Program Local Solicitation. (BJA will issue a separate solicitation for states.) Statutory Authority The JAG Program is authorized by Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a). Program-specific Information Statutory Formula JAG awards are based on a statutory formula that is fully described within the JAG Technical e ort. Once each fiscal year's overall JAG Program funding level is determined, BJA works with the Bureau of Justice Statistics to begin a four-step grant award calculation process, which, in general, consists of: (1) Computing an initial JAG allocation for each state, based on its share of violent crime and population (weighted equally). (2) Reviewing the initial JAG allocation amount to determine if the state allocation is less than the minimum award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on its share of violent crime and population. (3) Dividing each state's final award amount (except for the territories and the District of Columbia) between the state and its units of local governments at rates of 60 and 40 percent, respectively. (4) Determining unit of local government award allocations, which are based on their proportion of the state's 3-year violent crime average. If the "eligible award amount" for a particular unit of local government, as determined on this basis, is $10,000 or more, then the unit of local government is eligible to apply directly to OJP (under the JAG Local 4 Solicitation) for a JAG award. If the "eligible award amount" for a particular unit of local government, as determined on this basis, is less than $10,000, however, the funds are not made available for a direct award to that particular unit of local government, but instead are added to the amount that is awarded to the state. Allocation Determination and Units of Local Government Requirements Regarding Use of JAG Funds Eligible allocations under JAG are posted annually on the JAG web page. Award allocations are determined by a four-step statutory formula. Additional information can be found on the JAG Resource Page or the JAG Technical sport. According to the JAG Program statute, a "disparity" may exist between the funding eligibility of a county and its associated municipalities. See 34 U.S.C. § 10156(d)(4). Units of local government identified by BJA as disparate must select a fiscal agent that will submit a joint application for the allocation to include all disparate municipalities. A memorandum of understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal agent for joint funds must be completed and signed by the authorized representative for each participating jurisdiction. Once an award is made, the fiscal agent will be responsible for distributing award funds to the other jurisdictions in the disparate group through subawards that include all appropriate award conditions. To verify eligibility on the JAG web page, an applicant should click on its respective state and note the following regarding the state's allocation table: (1) Disparate units of local government are listed in shaded groups, in alphabetic order by county. Units of local government identified as disparate must select one unit of local government to submit an application on behalf of the disparate group. (2) Counties that have an asterisk (*) under the "Direct Allocation" column did not submit the level of violent crime data to qualify for a direct award from BJA but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required MOU. (3) Direct allocations are listed alphabetically below the shaded disparate groupings. Please note that disparate jurisdictions do not need to abide by the listed individual allocations,which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and documenting individual allocations in the MOU. Statutory Program Areas In general, JAG funds awarded to a unit of local government under the FY 2021 program may be used to hire additional personnel and/or purchase equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice, including for any one or more of the following program areas: • Law enforcement programs • Prosecution and court programs • Prevention and education programs • Corrections and community corrections programs • Drug treatment and enforcement programs • Planning, evaluation, and technology improvement programs • Crime victim and witness programs (other than compensation) 5 • Mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams Note that the statute defines "criminal justice" as "activities pertaining to crime prevention, control, or reduction, or the enforcement of the criminal law, including, but not limited to, police efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles, activities of courts having criminal jurisdiction, and related agencies (including but not limited to prosecutorial and defender services, juvenile delinquency agencies, and pretrial service or release agencies), activities of corrections, probation, or parole authorities and related agencies assisting in the rehabilitation, supervision, and care of criminal offenders, and programs relating to the prevention, control, or reduction of narcotic addiction and juvenile delinquency." BJA Areas of Emphasis BJA recognizes that many state and local criminal justice systems currently face challenging fiscal environments and that an important, cost-effective way to relieve those pressures is to share or leverage resources through cooperation among federal, state, and local law enforcement. BJA intends to focus much of its work on: Restoring Justice—Support for State, Local, Tribal, and Territorial Administration (SLTT) of Criminal Justice; Community Violence Intervention; Law Enforcement Accreditation, Policy Development, and Training; Technologies to Support Transparency and Information Sharing between Law Enforcement and Communities; Sustaining COVID-19 Criminal Justice Innovations; and Innovative Forensic Technologies such as Rapid DNA for Booking Stations. BJA encourages each state recipient of an FY 2021 JAG award to join federal law enforcement agencies across the board in addressing these challenges. Additional details on the BJA areas of emphasis can be found below: • Restoring Justice—Support for SLTT Administration of Criminal Justice In March 2020, SLTT governments began implementing various community mitigation policies to prevent and reduce the spread of COVID-19. As a part of these restrictions, throughout the country, courts at every level were forced to cancel or significantly scale back proceedings, which commonly included suspending in-person hearings, granting extensions of court deadlines and waivers of speedy trials, restricting access to court buildings, and postponing jury trials. This created a backlog of cases, which has impacts on criminal court operations and court staff, victims and witnesses, as well as defendants. BJA encourages state and local jurisdictions to invest JAG funds in efforts to restore justice by addressing this backlog. This could include purchase of technology to enhance the use of virtual tools to conduct outreach to witnesses and defendants, as well as for hearings and status conferences, staffing, and enhancing access to services; resources to assist the jurisdiction to develop or enhance its case management system to assess and work to eliminate the backlog of cases; building tools to support diversion and alternatives to incarceration as part of the review of backlogged cases; and technology and equipment to retrofit court houses and staff to mitigate risks to staff and those coming to court. • Community Violence Intervention Cities across the U.S. are experiencing a historic spike in homicides and gun violence that disproportionately impacts people of color. The recent high-profile mass shootings in Boulder (taking the lives of 10 individuals) and Atlanta (taking the lives of eight individuals, including six Asian American women) underscored the relentlessness of this epidemic. As a result, the Biden-Harris Administration and Department of Justice are undertaking a number of steps to keep guns out of the hands of criminals, reduce the risk of gun violence, and prioritize investment in community violence intervention (CVI). There are 2Lgven CVI strategies for reducing gun violence through tools other than 6 incarceration. For example, violence interruption programs deploy trusted messengers to work directly with individuals most likely to commit gun violence, intervene in conflicts, and connect people to social and economic services to reduce the likelihood of gun violence as an answer. Hospital-based violence interventions engage people who have been shot while they are still in the hospital, connecting them to services to decrease the likelihood that they commit gun violence or are victimized in the future. BJA encourages state and local jurisdictions to invest JAG funds to tailor programs and responses to CVI in an effort to build strong, sustained partnerships with community residents and organizations to support CVI work in communities most impacted by violent crime. CVI strategies will be highlighted on BJA's National Training and Technical Assistance Center (NTTAC) website, and jurisdictions looking to implement those strategies can request training and technical assistance (TTA) on the NTTAC website as well. • Law Enforcement Accreditation, Policy Development, and Training The calls for police reform continue to grow, with an emphasis on protecting the sanctity of life and eliminating systemic biases, implicit or otherwise. In particular, racial profiling and related bias are particularly pernicious as they deprive communities of color of basic constitutional protections and erode confidence in policing — an essential cornerstone for crime reduction and safe communities. BJA encourages state and local jurisdictions to utilize JAG funds for the purposes of law enforcement accreditation, and developing and maintaining policies and law enforcement training focused on addressing those areas most likely to promote trust, transparency, and accountability, including use of force, racial profiling, implicit bias, procedural justice, and duty to intervene. • Technologies to Support Transparency and Information Sharing between Law Enforcement and Communities This will focus on software/hardware solutions designed to enhance agency transparency with the capability of facilitating information sharing with the public, promoting an agency's work, and developing data-driven programs that improve public safety and build trust. Examples could include the sharing of information about crime statistics, locations of criminal activity, aggregated information regarding internal affairs complaints, resolution of cases and issues in the community, support for community surveys, and outreach to residents to gather their feedback. • Sustaining COVID-19 Criminal Justice Innovations As a result of the COVID-19 pandemic, SLTT criminal justice agencies made strides to create innovative ways to administer justice while balancing the need to mitigate the coronavirus and maintain social distancing. While many of these innovations had an upfront cost, they will prove to be cost saving and efficient over time. For example, correctional facilities have enabled virtual programming, education, medical appointments, and family visits, as well as increased and enhanced the use of electronic monitoring. Police departments have hosted virtual community engagement events and opportunities, and courts and community corrections have increased the use of virtual staffing, status hearings, client visits, and access to treatment and support services. In addition, resources have supported the purchase of technology like headsets and hotspots to ensure confidentiality of defense counsel with clients, as well as partnerships with community partners to host outdoor events like drug court graduations. It is important for SLTT agencies to sustain these cost-saving efficiencies that resulted from the COVID-19 pandemic. As such, BJA encourages SLTT agencies to utilize JAG funds for these sustainment activities. • Innovative Forensic Technologies such as Rapid DNA for Booking Stations 7 Rapid DNA, or Rapid DNA analysis, is a term used to describe the fully automated (hands free) process of developing a DNA profile from a reference sample mouth swab in 1-2 hours without the need of a DNA laboratory and without any human intervention. The overall goal of the Rapid DNA initiative is to immediately enroll qualifying arrestees in CODIS and search unsolved crimes of special concern in near real time during the booking process. The FBI worked with numerous stakeholder groups to develop Standards for the Operation of Rapid DNA Booking Systerns by Law Enforcement Booking Agencies, the corresponding Audit Document for these standards, and the National Rapid DNA Booking Op rational Procedures Manual for the FBI approval and operation of the Rapid DNA devices in booking agencies. Below is an abbreviated list of prerequisites for federal, state, and local booking agencies to participate in Rapid DNA: • The state must have implemented an arrestee DNA collection law that authorizes DNA sample collection from a person arrested for a specified offense at the time of arrest and for which there are no additional requirements (i.e., determination of probable cause) for the analysis of that arrestee DNA sample. Federal booking agencies already meet this prerequisite. • Electronic Fingerprint (Live Scan) integration during the booking process for obtaining State Identification Numbers (SID) (UCN for federal booking agencies) from the State Identification Bureau (FBI for federal) in near real time. • The booking agency must have network connectivity with the State Identification Bureau (SIB)/CJIS Systems Agency (CSA). • The booking agency and/or state must technically integrate Rapid DNA within their automated fingerprint process in a way that must ensure only qualifying arrestees are processed. It will be critical for booking agencies to work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see Nafiionaf Rapid DNA Booking Op rational Procedures Manual). BJA encourages those states with arrestee DNA collection laws that meet the prerequisites above to consider using JAG funds to implement Rapid DNA technology (or the defined prerequisites above, such as Live Scan integration) in booking stations within their states. Additional Uses of JAG Funds JAG funds awarded to a unit of local government under this FY 2021 solicitation may be used to: • Enforce state and local laws that establish offenses similar to offenses established in 21 U.S.C. § 801 et seq. and/or improve the functioning of the criminal justice system, with emphasis on violent crime and serious offenses, by providing additional personnel, equipment, training, technical assistance, and information systems for the more widespread apprehension, prosecution, adjudication, detention, and rehabilitation of persons who violate these laws, and assist the victims of such crimes (other than compensation). • Support projects related to preventing, detecting, seizing, and/or stopping the presence and use of contraband cellphones by detainees and inmates. This includes the purchasing of managed access systems and other mitigation technologies (as permitted by applicable law). 8 • To purchase fentanyl detection equipment and training for law enforcement safety, as well as naloxone distribution. • To purchase drug detection canines to combat the rise of drug trafficking, including that of methamphetamines. • Additionally, JAG funds awarded under this FY 2021 solicitation may be used for any purpose indicated here: https://bia.oip.gov/sites/g/files/xyckuhl 86/files/media/document/jag-use-of-funds.pdf. Limitations on the Use of JAG Funds Administrative Costs Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be used for costs associated with administering the award, which can include indirect costs. Supplantinq JAG funds may not be used to supplant state or local funds but must be used to increase the amounts of such funds that would, in the absence of federal funds, be made available. See the JAG FAQs for examples of supplanting. Although supplanting is prohibited, the leveraging of federal funding is encouraged. Matching Funds Absent specific federal statutory authority to do so, JAG award funds may not be used as a match for other federal awards. Prohibited Expenditures and Associated Procedures under JAG JAG funds may not be used (whether directly or indirectly) for any purpose prohibited by federal statute or regulation, including those purposes specifically prohibited by the JAG Program statute as set out at 34 U.S.C. § 10152. JAG funds may not be used (directly or indirectly) for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Additionally, JAG funds may not be used (directly or indirectly) to pay for any of the following items unless DOJ certifies that extraordinary and exigent circumstances exist making them essential to the maintenance of public safety and good order: • Vehicles, vessels, or aircraft* • Luxury items • Real estate • Construction projects (other than penal or correctional institutions) • Any similar matters *Police cruisers, police boats, and police helicopters are allowable vehicles under JAG and do not require BJA certification. The JAG statute, 34 U.S.C. §§ 10151-10158, specifically identifies a list of prohibited items, including unmanned aircraft, unmanned aerial vehicles, and unmanned aerial systems, which cannot be purchased with JAG funds unless the BJA Director certifies that extraordinary and exigent circumstances exist that make the use of such funds to purchase these prohibited items essential to the maintenance of public safety and good order. Additional information on prohibited expenditures under JAG, including the process to obtain prior approval to purchase a prohibited item(s), can be found within the JAG Prohibited Expenditures Guidance or within the JAG FAQs document (see Use of Funds section). Other Program Requirements 9 Trust Fund — States (or State Administering Agencies) or units of local government may draw down JAG funds either in advance or on a reimbursement basis. To draw down in advance, a trust fund must be established in which to deposit the funds. The trust fund must be in an interest-bearing account, unless one of the exceptions in 2 C.F.R. § 200.305(b)(8) apply. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit the funds. For additional information, see 2 C.F. . § 200.305. Certifications and Assurances by the Chief Executive of the Applicant Government (which incorporates the 30-day governing body review requirement) —A JAG application is not complete, and a unit of local government may not access award funds, unless the chief executive of the applicant unit of local government (e.g., the mayor or chairman) properly executes, and the unit of local government submits, the "Certifications and Assurances by the Chief Executive of the Applicant Government." The most up-to-date version of this certification can be found at: https://bia.oip.gov/program/jag/certifications-assurances. Please note that this certification takes the place of the review narrative attachment and contains assurances that the governing body notification and public comment requirements, which are required under the JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied. OJP will not deny an application for an FY 2021 award for failure to submit these "Certifications and Assurances by the Chief Executive of the Applicant Government" by the application deadline, but a unit of local government will not be able to access award funds (and its award will include a condition that withholds funds) until it submits these certifications and assurances, properly executed by the chief executive of the unit of local government (e.g., mayor or chairman). Body-Worn Cameras (BWCs) —A JAG award recipient that proposes to use FY 2021 funds to purchase BWC equipment or implement or enhance BWC programs must provide to OJP a certification(s) that each direct recipient receiving the equipment or implementing the program has policies and procedures in place related to BWC equipment usage, data storage and access, privacy considerations, and training. The certification form related to BWC policies and procedures can be found at: https://bia.oip.gov/sites/g/files/xyckuh186/files/media/document/fy- 21-jag-body-worn-cam era-policy-cert.pdf. A JAG award recipient that proposes to use funds for BWC-related expenses will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize JAG funds for BWC-related expenses after the award is accepted, the JAG award recipient must submit the signed certification to OJP at that time. Further, before making any subaward for BWC-related expenses, the JAG award recipient must collect a completed BWC certification from the proposed subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. The BJA BWC Tool Kit provides model BWC policies and best practices to assist criminal justice departments in implementing BWC programs. Apart from the JAG Program, BJA provides funds under the Body-Worn Camera Policy and Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and implement policies and practices required for effective program adoption, and to address program factors including the purchase, deployment, and maintenance of camera systems and equipment; data 10 storage and access; and privacy considerations. Interested JAG award recipients may wish to refer to the BWC Program web page for more information. JAG award recipients that are also BWC award recipients may not use JAG funds for any part of the 50 percent match required by the BWC Program. Body Armor— Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the following requirements are met: The body armor must have been tested and found to comply with the latest applicable National Institute of Justice ballistic or stab standards. In addition, body armor purchased must be made in the United States. Finally, body armor purchased with JAG funds must be "uniquely fitted vests," which means protective (ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best possible fit and coverage through a combination of: (1) correctly sized panels and carrier determined through appropriate measurement, and (2) properly adjusted straps, harnesses, fasteners, flaps, or other adjustable features. Note that the requirement that body armor be "uniquely fitted" does not necessarily require body armor that is individually manufactured based on the measurements of an individual wearer. In support of OJP's efforts to improve officer safety, the American Society for Testing and Materials (ASTM) International has made available the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor (Active Standard ASTM E3003) at no cost. The Personal Armor Fit Assessment checklist is excerpted from ASTM E3003. A JAG award recipient that proposes to use FY 2021 award funds to purchase body armor must provide OJP with a certification(s) that each law enforcement agency receiving body armor has a written "mandatory wear" policy in effect. See 34 U.S.C. § 10202(c). The certification form related to mandatory wear can be found at https://bia.oip.gov/sites/g/files/xyckuh 186/files/media/document/fy-21-jag-body-armor- mandatory-wear-cert.pdf. Note: A JAG award recipient that proposes to use funds for the purchase of body armor will have funds withheld until the required certification is submitted and approved by OJP. If the JAG award recipient proposes to change project activities to utilize funds for the purchase of body armor after the award is accepted, the award recipient must submit the signed certification to OJP at that time. Further, before making any subaward for the purchase of body armor, the JAG award recipient must collect a completed mandatory wear certification from the proposed subrecipient. Any such certifications must be maintained by the JAG award recipient and made available to OJP upon request. A mandatory wear concept and issues paper and a model policy are available from the Bulletproof Vest Partnership (BVP) Customer Support Center, which can be contacted at vestsp_usdoj.gov or toll free at 1-877-758-3787. Additional information and FAQs related to the mandatory wear policy and certifications can be found at https://bia.oip.gov/program/iag/freguently-asked- uestions. Apart from the JAG Program, BJA provides funds under the Bulletproof Vest Partnership Program. The BVP Program provides funding to state and local law enforcement agencies for the purchase of ballistic-resistant and stab-resistant body armor. For more information on the BVP Program, including eligibility and an application, refer to the BVP web page. JAG award recipients should note, however, that funds may not be used as any part of the 50 percent match required by the BVP Program. Interoperable Communications — Units of local government (including any subrecipients) that 11 are using FY 2021 JAG funds for emergency communications activities should comply with the SAFECOM Guidance for Emergency Communication Grants (SAFECOM Guidance), including provisions on technical standards that ensure and enhance interoperable communications. The SAFECOM Guidance is an essential resource for entities applying for federal financial assistance for emergency communications projects. It provides general information on eligible activities, technical standards, and other terms and conditions that are common to most federal emergency communications programs. Specifically, the SAFECOM Guidance provides guidance to applicants on: • Recommendations for planning, coordinating, and implementing projects • Emergency communications activities that can be funded through federal grants • Best practices, policies, and technical standards that help to improve interoperability • Resources to help grant recipients comply with technical standards and grant requirements SAFECOM Guidance is recognized as the primary guidance on emergency communications grants by the Administration, Office of Management and Budget, and federal grant program offices. The Cybersecurity and Infrastructure Security Agency (CISA) updates the document every year in close coordination with federal, state, local, tribal, and territorial stakeholders and partners. SAFECOM Guidance is applicable to all federal grants funding emergency communications. The most recent version of the SAFECOM Guidance is available at: https://www.cisa.gov/safecom/fundiD2. Additionally, emergency communications projects funded with FY 2021 JAG funds should support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the full-time statewide interoperability coordinator (SWIC) in the state of the project. As the central coordination point for a state's interoperability effort, the SWIC plays a critical role and can serve as a valuable resource. SWICs are responsible for the implementation of SCIP through coordination and collaboration with the emergency response community. CISA maintains a list of SWICs for each state and territory. Contact ecdC_cisa.dhs.gov for more information. All communications equipment purchased with FY 2021 JAG Program funding should be identified during the quarterly performance measurement reporting. Further, information-sharing projects funded with FY 2021 JAG funds must comply with DOJ's Global Justice Information Sharing Initiative guidelines, as applicable, in order to promote information sharing and enable interoperability among disparate systems across the justice and public safety communities. Recipients (and subrecipients) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at https://it.oip.gov/gsp grantcondition. Recipients (and subrecipients) will be required to document their planned approaches to information sharing, describe their compliance with GSP, and document an appropriate privacy policy that protects shared information or provide detailed justification for why an alternative approach is recommended. DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a Database — If JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA database operated by the FBI) by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other nongovernmental DNA database without prior written approval from BJA (exceptions include forensic genealogy). For more information about DNA testing as it pertains to JAG, please refer to the JAG FAQs. Entry of Records into State Repositories —As appropriate and to the extent consistent with law, 12 a special condition will be imposed that would require the following: Any program or activity that receives federal financial assistance under JAG that is likely to generate court dispositions or other records relevant to National Instant Criminal Background Check System (NICS) determinations, including any dispositions or records that involve any noncitizen or migrant who is undocumented in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to ensure that all such NICS-relevant dispositions or records are made available in a timely fashion. Potential Set-Asides and/or Funding Reductions National Incident-Based Reporting System 3 Percent Set-Aside In FY 2016, the FBI formally announced its intention to sunset the Uniform Crime Reporting (UCR) Program's traditional Summary Reporting System (SRS) and replace it with the UCR Program's National Incident-Based Reporting System (NIBRS). As of January 1, 2021, the FBI's NIBRS is the law enforcement crime data reporting standard for the nation, and SRS data are no longer accepted by the UCR Program. By statute, JAG Program awards are calculated using summary Part 1 violent crime data from the FBI's UCR Program. (See 34 U.S.C. § 10156.) Eventually, JAG Program awards will be calculated using NIBRS data and NIBRS compliance will impact JAG Program eligibility. Beginning in FY 2018, BJA required, through the application of an award condition, direct JAG award recipients not certified by the FBI as NIBRS compliant to set aside 3 percent of their JAG award toward achieving full compliance with the FBI's NIBRS data submission requirements under the UCR Program. The 3 percent set-aside will continue in FY 2021 to help ensure remaining states and units of local government become NIBRS compliant. Units of local government must clearly indicate in their application narratives and budgets what projects will be supported with this 3 percent set-aside. The following are examples of costs and projects relating to NIBRS implementation at the state or local level that could be funded under the JAG Program: software, hardware, and labor that directly support or enhance a state or agency's technical capacity for collecting, processing, and analyzing data reported by local law enforcement (LE) agencies and then submitting NIBRS data to the FBI; training personnel responsible for the state's Incident-Based Reporting (IBR) program on receiving, processing, analyzing, and validating incident-based data from local LE agencies in their state; training local agencies on how to collect and submit NIBRS data; and technical assistance for LE agency personnel responsible for (1) managing the agency's crime incident data, (2) processing and validating the data, and (3) extracting and submitting IBR data to the state UCR Program according to the state's standard and/or directly to the FBI according to the NIBRS standard. BJA will waive the set-aside requirement for units of local government that have been certified as NIBRS compliant by the FBI as of the posting date of the Local JAG Program solicitation. Units of local government that achieve full compliance with NIBRS after receiving an award should email evidence of NIBRS compliance (written documentation from the FBI that certifies NIBRS compliance) to their State Policy Advisor listed in the JustGrants System. Upon review of the documentation submitted, BJA will confirm the NIBRS compliance and then take the necessary action to clear any withholding special condition associated with the NIBRS set-aside requirement. Units of local government must retain documentation on file that demonstrates the FBI certification of NIBRS compliance. Such documentation must be made available for BJA review upon request. If approved, units of local government will not be subject to the 3 percent 13 set-aside requirement. Goals, Objectives, and Deliverables Goals In general, the FY 2021 JAG Program is designed to provide units of local government with additional personnel, equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice. Although the JAG Program provides assistance directly to states, through pass-through (and similar) requirements, the JAG Program also is designed to assist units of local government with respect to their criminal justice needs. Objectives The objectives are directly related to the JAG Program accountability measures described at https://bia.oip.gov/sites/g/files/xyck hl86/files/media/documept/jag- mt-accountability- measures.pdf and demonstrate the results of the work completed, as discussed under What an Application Should Include. The goals and objectives are directly related to the performance measures that demonstrate the results of the work completed, as discussed under the Application and Submission Information section. Deliverables A unit of local government that receives an FY 2021 JAG award will be required to produce various types of reports, including quarterly financial reports, quarterly performance reports, and semiannual progress reports in JustGrants. Evidence-based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide. Information Regarding Potential Evaluation of Programs and Activities OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section entitled "Information Regarding Potential Evaluation of Programs and Activities." Federal Award Information Total number of awards BJA expects to make: 1,185 potential awards Maximum dollar amount for each award: $4,095,916 (New York City) Total amount to be awarded under solicitation: $89,878,997 Period of performance start date: October 1, 2020 Period of performance duration: 24-48 months Category 1 — Eligible Allocation Amounts of Less than $25,000: Units of local government that are listed on the JAG web page as eligible for an allocation amount of less than $25,000 should apply under Category 1. This includes direct and joint (disparate) allocations. Category 1 awards of less than $25,000 are 2 years in length. Extensions of up to 2 years can be requested for these awards via JustGrants no fewer than 30 days prior to the grant end date and will be automatically granted upon request. 14 Category 2 — Eligible Allocation Amounts of$25,000 or More: Units of local government that are listed on the JAG web page as eligible for an allocation amount of$25,000 or more should apply under Category 2. This includes direct and joint (disparate) allocations. Category 2 awards of at least $25,000 are 4 years in length. Extensions beyond this period may be made on a case-by-case basis at the discretion of the Bureau of Justice Assistance and must be requested via JustGrants no fewer than 30 days prior to the grant end date. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by statute. Availability of Funds This solicitation, and awards (if any are made) under this solicitation, are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person. The allocations by state for the FY 2021 JAG Program can be found at: https://bia.oip.gov/sites/g/files/xyckuh186/files/media/document/ Y21-State-JAG- Allocations.pdf. Type of Award BJA expects to make awards under this solicitation as grants. See the "Administrative, National Policy, and Other Legal Requirements" section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements). Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. The "Part 200 Uniform Requirements" means the DOJ regulation at 2 C.F.R. Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200. See OJP Grant Application Resource Guide for additional information. Budget Information This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver" provision in the "Financial Information" section of the OJP Grant Application Resource Guide. Cost Sharing or Matching Requirement This solicitation does not require a match. Pre-agreement Costs (also known as Pre-award Costs) See the OJP Grant Application Resource Guide for information on Pre-agreement Costs (also known as Pre-award Costs). Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs 15 See the OJP Grant Ap lication Resource Guide for information OO Prior Approval, Planning, and Reporting ofConfananoa/Maatinm/Tnyinin0 Costs. Costs Associated with Language Assistance (if applicable) See the QJP Grant Ap lication Resource Guide for iOfO[nOGdiOO OO Costs Associated with Language Assistance. UcU'g'b'U'te Information For eligibility information, see the solicitation cover page. For information on cost sharing or matching requirements, see Federal Award Information. Application and Submission Information Content of Application Submission See the Application BSnOSOts and Formatting |O[tnu[tiOOS section of the Resource Guide for information on what happens to an application that does not contain all the specified elements or that is nonresponsive to the scope of the solicitation. Information to Complete the Application for Federal Assistance (Standard Form (SF)- 424) imGnmmta.gov. The SF-424vvi|| be submitted in Grants.0ov. The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, app|ioadons, and related information. See the QJP Grant Application Resource Guide for @ddidOO@| iOfO[nO@dOO OO COnOp|SdO0 the SF-424. In Section F of the GF-424, please include the name and contact information of the individual who will complete application materials in JustGnmmts. JustGrants will use this information (email address) to assign the application to this user in JustGrants. Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order . An applicant may find the names and addresses of state Gin0|a Points of Contact (SP[)CS) Gd the following vvSbSitS: If the applicant's state @ppS@[S OO the GP[)C |ist, the applicant must contact the state GPOC to find out about, and comply with, the stoda's process under E.O. 12372. In completing the GF-424, an applicant whose state appears on the GPC)C list is to make the appropriate selection in response to question 19. once the applicant has complied with its state E.O. 12372 process. (An applicant whose state does not appear on the GPC)C list should answer question 19 by selecting the response that the: "Program is subject to E.O. 12372 but has not been selected by the Gtoda for review.") Standard Applicant Information (JustGnmmts 424 and General Agency Information) The Standard Applicant Information section of the JustGnants application is pre-populated with the SF-424 data submitted in Grants.0ov. Applicants will need to review the Standard Applicant Information in JustGnants and make edits as needed. Within this saction, applicants will need to: add zip codes for areas affected by the project; confirm their Authorized Representative; and verify the organizations |a0a| name and address. Proposal Narrative 16 The proposal narrative should be submitted as an attachment in JustGrants. The attached document should be double-spaced, using a standard 12-point Times New Roman font, and have no less than 1-inch margins. Pages should be numbered and submitted as an attachment Cateaory 1 — Eliaible Allocation Amounts of Less than $25,000 The proposal narrative for Category 1 applications should include a description of the project(s), including subawards, if applicable, to be funded with JAG funds over the 2-year grant period. Cateaory 2— Eliaible Allocation Amounts of$25,000 or More The proposal narrative for Category 2 applications should include: a. Description of the Issue— Identify the unit of local government's strategy/funding priorities for the FY 2021 JAG funds, the subgrant award process (if applicable, including disparates) and timeline, any progress or challenges, and a description of the programs to be funded over the 2- to 4-year grant period. b. Project Design and Implementation — Describe the unit of local government's strategic planning process, if any, that guides its priorities and funding strategy. This should include a description of how the local community is engaged in the planning process and the data and analysis utilized to support the plan. It should identify the stakeholders currently participating in the strategic planning process, the gaps in the needed resources for criminal justice purposes, and how JAG funds will be coordinated with state and related justice funds. c. Capabilities and Competencies — Describe any additional strategic planning/coordination efforts in which the units of local government participate with other criminal justice/juvenile justice agencies in the state. d. Plan for Collecting the Data Required for this Solicitation's Performance Measures — OJP will require each successful applicant to submit specific performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the objectives previously identified under "Objectives." Applicants should visit OJP's performance measurement page at www.oip.gov/performance for an overview of performance measurement activities at OJ P. The application should demonstrate the applicant's understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding. Note: Applicants are not required to submit performance data with the application. Rather, performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award. OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, and Deliverables." 17 Award recipients will be required to submit performance measure data in BJA's Performance Measurement Tool (PMT) located at https://biapmt.oip.gov/help/JAGDocs.htmi and separately submit a semiannual performance report in JustGrants. Further guidance on the post-award submission process will be provided, if selected for award. Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations must follow the guidance under "Note on Project Evaluations" in the.OJP Grant Application Resource Guide. Budget and Associated Documentation Budget Worksheet and Budget Narrative (attachment) See the OJP Grant Application Resource Guide for additional information. Please note that the budget narrative should include a full description of all costs, including funds set aside for the NIBRS project(s) and administrative costs (if applicable). Any costs associated with disparate localities should be noted in the "subaward" category of the budget detail worksheet General requirement for federal authorization of any subaward; statutory authorization of subawards under the JAG Program statute. Generally, a recipient of an OJP award may not make subawards ("subgrants") unless the recipient has specific federal authorization to do so. Unless an applicable statute or DOJ regulation specifically authorizes (or requires) particular subawards, a recipient must have authorization from OJP before it may make a subaward. However, JAG subawards that are required or specifically authorized by statute (see 34 U.S.C. § 10152(a) and 34 U.S.C. 10156) do not require prior approval. This includes subawards made by states and units of local government under the JAG Program. For additional information regarding subawards and authorizations, please refer to the subaward section in the OJP Grant Application Resource Guide. Indirect Cost Rate Agreement Applicants will submit their indirect cost rate agreement by uploading the agreement as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. This rule does not eliminate or alter the JAG-specific restriction in federal law that states charges for administrative costs may not exceed 10 percent of the award amount, regardless of the approved indirect cost rate. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) Applicants will download the questionnaire in JustGrants and submit by uploading the completed questionnaire as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. 18 Additional Application Components Research and Evaluation Independence and Integrity If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. Applicants will submit a description of their research and evaluation independence and integrity by uploading the document as an attachment in JustGrants. For additional information regarding demonstrating research/evaluation independence and integrity, including appropriate safeguards, see the OJP Grant Application Resource Guide. Certifications and Assurances by the Chief Executive of the Applicant Government A JAG application is not complete, and a unit of local government may not access award funds, unless the chief executive of the applicant unit of local government (e.g., mayor or chairman) properly executes, and the unit of local government submits, the "Certifications and Assurances by the Chief Executive of the Applicant Government" attached in the section above entitled Other Program Requirements. The most up-to-date certification form can be found at: https://bia.oip.gov/program/iag/certifications-assurances. Disclosures and Assurances Applications will complete the following disclosures and assurances. Disclosure of Lobbying Activities Applicants will complete and submit the SF-LLL in Grants.gov. See the OJP Grant Application Resource Guide for additional information. Applicant Disclosure of Duplication in Cost Items Applicants will complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form. See the OJP Grant Application Resource Guide for additional information. DOJ Certified Standard Assurance See DOJ Certified Standard Assurance on the OJP Grant ApplicationResource Guide. DOJ Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements Applicants will review and accept the DOJ Certified Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements. See the OJP Grant Application Resource Guide. Applicant Disclosure and Justification — DOJ High Risk Grantees (if applicable) If applicable, applicants will submit as an attachment in JustGrants. See the OJP Grant Application Resource Guide for additional information. A DOJ High Risk Grantee is a recipient that has received a DOJ High Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible. How to Apply Applicants will submit an SF-424 and an SF-LLL in Grants.gov at https://www.grants.gov/web/grants/register.htmi. 19 Applicants will submit the full application, including attachments, in JustGnants at For @ddidOO@| iOfo[nOGdiOO' SSS the "How to Apply" SS[tiOO in the OJP Grant Application Resource Guide and the QOJ Application Submission Checklist. Submission Dates and Time The SF-424 and the SF-LLLwi|| be submitted in Gnants.0ov by 11:59 p.m. ET on July 20, 2021. OJP urges applicants to submit applications at least 72 hours prior to the application due date to allow time for the applicant to receive validation messages or rejection notifioationsfrom Grants.gov and to correct in a timely fashion any problems that may have caused a rejection notification. The full application will be submitted in JustGrants by 11:59 p.m. ET on August S. 2021. To be considered timely, the full application must be submitted in JustGrants by the JustGrants application deadline. Application Review Information Review Process OJP reviews the application to make sure that the information presented is raasonab|a, undanatandab|a, maasunab|a, aohiavab|a, and consistent with the solicitation. Gaa the OJP Grant Application Resource Guide for iOfO[nOEdiOO OO the application review process for this solicitation. Pursuant to the Part 200 Uniform Raquiramants, before award decisions are mada. OJP also reviews information ra|odad to the da0raa of risk posed by the applicant. Among other things to help assess whether an applicant that has one or more prior federal awards has a satisfactory record with respect to parformanoa, inta0rih/, and business athicm. OJP checks whether the applicant is listed in GAyW as excluded from receiving afedara| award. In addidon, if OJP anticipates that an award will axoaad $250.000 in federal funds. OJP also must review and consider any information about the applicant that appears in the non-public segment of the integrity and performance system accessible through GAyN (currently, the Federal / wardaa Performance and Integrity Information System, FAP||G). Important mote on FAF»UUS: An app|ioant, at its opdon, may review and comment on any information about itself that currently appears in FAP||G and was entered by a federal awarding agency. OJP will consider any such comments by the app|ioant, in addition to the other information in FAP||G, in its assessment of the risk posed by the applicant. Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions. Federal Award Administration Information Federal Award Notices See the OJP Grant lication Resource Guide for iOfO[nO@dOO OO @vv@[d OOdfiC@dOOS and instructions. 20 Administrative, National Policy, and Other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the OJP- approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). For additional information on these legal requirements, see the "Administrative, National Policy, and Other Legal Requirements" section in the.OJP Grant Application Resource Guide. Information Technology (IT) Security Clauses An application in response to this solicitation may require inclusion of information related to information technology security. See the OJP Grant Application Resource Guide for information on information technology security. General Information about Post-Federal Award Reporting Requirements In addition to the deliverables described in the Program Description, any recipient of an award under this solicitation will be required to submit certain reports and data. Cateaory 1 — Eliaible Allocation Amounts of Less than $25.000 Recipients must submit: • Quarterly Federal Financial Reports (and one final Federal Financial Report after all funds have been obligated and expended) through OJP's JustGrants System. • Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report through BJA's PMT. Please note that as soon as all project activity has concluded, that report may be marked final. • An annual progress report and final progress report through OJP's JustGrants. If all project activity has concluded at the time the first annual progress report is submitted, that report may be marked final. Cateaory 2 — Eliaible Allocation Amounts of$25,000 or More Recipients must submit: • Quarterly Federal Financial Reports (and one final Federal Financial Report after all funds have been obligated and expended) through OJP's JustGrants System. • Quarterly Performance Measurement Tool reports and a final Performance Measurement Tool report (at any time once all project activity has concluded) through BJA's PMT. • Semiannual progress reports and a final progress report (at any time once all project activity has concluded) through OJP's JustGrants. Future awards and/or fund drawdowns may be withheld if a recipient of an OJP award fails to report the required reports in a timely manner. Accountability measurement data must be submitted through BJA's Performance Measurement Tool, available at https://biapmt.oip.gov. The accountability measures are available at https://biapmt.oip.gov/help/jagdocs.htmi. (Note that if a unit of local government provides funding to a law enforcement agency, the unit of the local government must submit quarterly accountability measurement data on training that officers have received on use of force, racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public.) See the OJP Grant Application Resource Guide for additional information on specific post- award reporting requirements, including performance measures data. 21 Federal Awarding Agency Contact(s) For OJP contact(s), see solicitation cover page. For contact information for Grants.gov and JustGrants, see solicitation cover page. Other Information Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a) See the QJP Grant Application Resource Guide for information on the Freedom of Information and Privacy Act (5 U.S.C. 552 and 5 U.S.C. 552a). Provide Feedback to OJP See the OJP Grant Application Resource Guide for information on how to Provide Feedback to OJ P. 22 Application Checklist Edward Byrne Memorial Justice Assistance Grant Formula Program: Ff2021 Local Solicitation This application checklist has been created as an aid in developing an application. The DOJ Application Submission Checklist |S another resource. What an Applicant Must Do: Prior hn Registering in Gnynts.6ov.- U Acquire @ DUNS Number (SSS OJP Grant Application Resource Guide) U Acquire O[ renew registration with SAyN (SSS OJP Grant n Resource Guide) To Register with Gnynts.gox: U Acquire AOR and G[@OtS.0OvuSS[O@nOS/p@SSvvOnd /SSS OJP Grant Resource Guide) U Acquire AOR confirmation from the E-BizP[)C /SSS OJP Grant Resource Guide) To Find Funding Opportunity: U Search for the Funding Opportunity onGrants.0ov U Access Funding Opportunity and Application Package /SSS OJP Grant Resource Guide) U Sign up for G[@OtS.0Ovemail notifications (OpdOO@|) /SSS OJP Grant Resource Guide) U Read Important Notice: Applying for Grants in Grants.gov U Read OJP policy and guidance on conference approval, planning, and reporting @v@i|@b|S (SSS OJP Grant Application Resource Guide) Overview of Post-Award Legal Requirements: U Review the "Overview Awards" iOthe OJP Funding Resource Center. Scope Requirement: U The federal amount requested is within the allowable limit(s) of the FY 2021 JAG Allocations listed at: . Eligibility Requirement- Only units of local government may apply under this solicitation. By law, for purposes of the JAG Program, the term ''units of local 0owarnnnant^ includes atovvn. tovvnship, vi||a0a, parish, oih/, county, borough, or other general-purpose political subdivision of a state; or it may be a federally recognized Indian tribal government that performs law enforcement functions (as determined by the Secretary of the Interior). A unit of local government also may be any |avv enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes; for example, in Louisiana, a unit of local government means a district attorney or parish sheriff. 23 Li Submit SF-424 and SF-LLL in Grants.gov After SF-424 and SF-LLL submission in Grants.gov, Receive Grants.gov Email Notifications That: Li Submission has been received in Grants.gov Li Submission has either been successfully validated or rejected with errors (see OJP Grant Application Resource Guide) If No Grants.gov Receipt, and Validation or Error Notifications are Received: Li Contact Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035, at Grants.gov customer support web page, or email at supportQgrants.gov regarding technical difficulties (see OJP Grant Application Resource Guide) Receive email notification to complete application in JustGrants: Li Complete Application in JustGrants Content of Application Submission Li Information to Complete the Application for Federal Assistance (SF-424) in Grants.gov Li Intergovernmental Review Li Standard Applicant Information (SF-424 information from Grants.gov) Li Proposal Narrative Budget and Associated Documentation Li Budget Worksheet and Budget Narrative (attachment) Li Indirect Cost Rate Agreement (if applicable) (see OJP Grant Application Resource Gui de) Li Financial Management and System of Internal Controls Questionnaire (see OJP Grant Application Resource Guide) Additional Application Components Li Research and Evaluation Independence and Integrity (see OJP Grant Application Resource Guide) Li Certifications and Assurances by Chief Executive Disclosures and Assurances Li Disclosure of Lobbying Activities (SF-LLL) (see OJP Grant Application Resource Guide) Li Disclosure of Duplication in Cost Items (see OJP Grant Application Resource Guide) Li DOJ Certified Standard Assurance (see OJP Grant Application Resource Guide) 24 Li DOJ Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug-Free Workplace Requirements (see OJP Grant Application Resource Gui de) Li Applicant Disclosure and Justification - DOJ High Risk Grantees (if applicable) (see OJP Grant Application Resource Guide) Submit Application in JustGrants: Li Application has been successfully submitted in JustGrants If No JustGrants Application Submission, Validation, or Error Notifications are Received: Li Contact JustGrants.Supportp_u or 833-872-5175 regarding technical difficulties. 25 t Listed below are all jurisdictions in the state that are eligible for FY 2021 JAG funding,as determined by the JAG formula. For additional details regarding the JAG formula and award calculation process,with examples, please refer to the JAG Technical report here: https://www.bja.gov/Jag/pdfs/JAG-Technical-Report.pdf and current JAG Frequently Asked Questions here: https:Hbja.ojp.gov/program/jag/frequently-asked-questions. Finding your jurisdiction: (1) Disparate jurisdictions are listed in shaded groups below,in alphabetic order by county. (2) Direct allocations are listed alphabetically below the shaded,disparate groupings. (3) Counties that have an asterisk(*) under the "Direct Allocation" column did not submit the level of violent crime data to qualify for a direct award from BJA, but are in the disparate grouping indicated by the shaded area.The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding(MOU).A sample MOU is provided online at: https://www.bja.gov/Funding/JAGMOU.pdf. Disparate jurisdictions do not need to abide by the listed individual allocations,which are provided for information only.Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocations in the MOU. FL BROWARD COUNTY County $26,798 FL CORAL SPRINGS CITY Municipal $17,765 FL DANIA BEACH CITY Municipal $17,684 FL DAVIE TOWN Municipal $21,492 FL DEERFIELD BEACH CITY Municipal $27,314 FL FORT LAUDERDALE CITY Municipal $86,405 FL HALLANDALE BEACH CITY Municipal $16,922 FL HOLLYWOOD CITY Municipal $34,388 FL LAUDERDALE LAKES CITY Municipal $25,655 FL LAUDERHILL CITY Municipal $48,589 FL MIRAMAR CITY Municipal $28,702 FL NORTH LAUDERDALE CITY Municipal $19,234 FL OAKLAND PARK CITY Municipal $23,016 FL PEMBROKE PINES CITY Municipal $26,934 FL PLANTATION CITY Municipal $18,527 FL POMPANO BEACH CITY Municipal $74,380 FL SUNRISE CITY Municipal $16,133 FL TAMARAC CITY Municipal $14,392 $544,330 FL LEON COUNTY County $28,593 FL TALLAHASSEE CITY Municipal $116,059 $144,652 FL PINELLAS COUNTY County $44,563 FL ST PETERSBURG CITY Municipal $138,640 $183,203 FL ALACHUA COUNTY County $56,833 FL ALTAMONTE SPRINGS CITY Municipal $10,311 FL APOPKA CITY Municipal $17,656 FL BAY COUNTY County $28,403 FL BELLE GLADE CITY Municipal $17,520 FL BOCA RATON CITY Municipal $16,704 FL BOYNTON BEACH CITY Municipal $40,482 FL BRADENTON CITY Municipal $28,457 FL BREVARD COUNTY County $51,990 FL CAPE CORAL CITY Municipal $19,806 FL CASSELBERRY CITY Municipal $10,610 FL CHARLOTTE COUNTY County $27,505 FL CITRUS COUNTY County $30,198 FL CLAY COUNTY County $43,475 FL CLEARWATER CITY Municipal $42,359 FL COCOA CITY Municipal $13,902 FL COLLIER COUNTY County $73,972 FL COLUMBIA COUNTY County $13,358 FL DAYTONA BEACH CITY Municipal $62,736 FL DE LAND CITY Municipal $15,344 FL DELRAY BEACH CITY Municipal $31,395 FL ESCAMBIA COUNTY County $116,168 FL FLAGLER COUNTY County $16,187 FL FLORIDA CITY Municipal $26,444 FL FORT MYERS CITY Municipal $49,514 FL FORT PIERCE CITY Municipal $23,234 FL GAINESVILLE CITY Municipal $78,053 FL GREENACRES CITY Municipal $11,834 FL HENDRY COUNTY County $11,236 FL HERNANDO COUNTY County $37,761 FL HIALEAH CITY Municipal $41,053 FL HIGHLANDS COUNTY County $18,473 FL HILLSBOROUGH COUNTY County $153,386 FL HOMESTEAD CITY Municipal $56,289 FL INDIAN RIVER COUNTY County $23,914 FL JACKSONVILLE BEACH CITY Municipal $10,855 FL JACKSONVILLE CITY Municipal $460,184 FL KISSIMMEE CITY Municipal $27,369 FL LAKE CITY Municipal $13,222 FL LAKE COUNTY County $39,122 FL LAKE WORTH CITY Municipal $34,606 FL LAKELAND CITY Municipal $27,695 FL LARGO CITY Municipal $27,641 FL LEE COUNTY County $103,572 FL LEESBURG CITY Municipal $15,806 FL LEVY COUNTY County $37,571 FL MADISON COUNTY County $10,991 FL MANATEE COUNTY County $113,910 FL MARIN COUNTY County $79,849 FL MARTIN COUNTY County $26,172 FL MELBOURNE CITY Municipal $50,330 FL MIAMI BEACH CITY Municipal $70,925 FL MIAMI CITY Municipal $249,367 FL MIAMI GARDENS CITY Municipal $69,456 FL MIAMI-DADE COUNTY County $453,573 FL MONROE COUNTY County $14,691 FL NASSAU COUNTY County $14,555 FL NEW PORT RICHEY CITY Municipal $11,726 FL NORTH MIAMI BEACH CITY Municipal $24,676 FL NORTH MIAMI CITY Municipal $41,135 FL OCALA CITY Municipal $37,163 FL OCOEE CITY Municipal $12,188 FL OKALOOSA COUNTY County $42,958 FL OKEECHOBEE COUNTY County $12,923 FL OPA-LOCKA CITY Municipal $28,267 FL ORANGE COUNTY County $382,076 FL ORLANDO CITY Municipal $178,252 FL ORMOND BEACH CITY Municipal $12,678 FL OSCEOLA COUNTY County $60,397 FL PALM BAY CITY Municipal $37,027 FL PALM BEACH COUNTY County $140,735 FL PALM SPRINGS VILLAGE Municipal $11,535 FL PANAMA CITY Municipal $21,601 FL PASCO COUNTY County $116,903 FL PENSACOLA CITY Municipal $24,920 FL PINELLAS PARK CITY Municipal $17,929 FL PLANT CITY Municipal $15,072 FL POLK COUNTY County $97,315 FL PORT ST LUCIE CITY Municipal $18,962 FL PUTNAM COUNTY County $11,671 FL RIVIERA BEACH CITY Municipal $33,517 FL SANFORD CITY Municipal $36,265 FL SANTA ROSA COUNTY County $18,445 FL SARASOTA CITY Municipal $26,634 FL SARASOTA COUNTY County $39,258 FL SEMINOLE COUNTY County $42,522 FL ST JOHNS COUNTY County $23,288 FL ST LUCIE COUNTY County $20,785 FL SUMTER COUNTY County $17,031 FL SUWANNEE COUNTY County $10,991 FL TAMPA CITY Municipal $136,164 FL TAYLOR COUNTY County $10,937 FL TITUSVILLE CITY Municipal $25,981 FL VOLUSIA COUNTY County $47,256 FL WALTON COUNTY County $10,393 FL WEST PALM BEACH CITY Municipal $75,931 FL WINTER GARDEN CITY Municipal $13,113 FL WINTER HAVEN CITY Municipal $16,731 OMB Number:4040-0004 Expiration Date:12/31/2022 Application for Federal Assistance SF-424 1.Type of Submission: '2.Type of Application: 'If Revision,select appropriate letter(s): ❑ Preapplication ®New ®Application ❑Continuation 'Other(specify): ❑ Changed/Corrected Application ❑Revision 3.Date Received: 4.Applicant Identifier: 07/23/2021 5a.Federal Entity Identifier: 5b.Federal Award Identifier: State Use Only: 6. Date Received by State: 7.State Application Identifier: 8.APPLICANT INFORMATION: 'a.Legal Name: Monroe County Board of County Commissioners •b.Employer/Taxpayer Identification Number(EIN/TIN): 'c.Organizational DUNS: 59-6000749 0738767570000 d.Address: •Street1: 1100 Simonton Street Street2: Room 2-213 •City: Key West County/Parish: •State: FL: Florida Province: 'Country: USA: UNITED STATES •Zip/Postal Code: 33040-3110 e.Organizational Unit: Department Name: Division Name: Budget & Finance Grants Administration f.Name and contact information of person to be contacted on matters involving this application: Prefix: 'First Name: Janet Middle Name: Last Name: Gunderson Suffix: Title: Grants Coordinator Organizational Affiliation: Monroe County BOCC Telephone Number: (305) 292-4470 Fax Number: 'Email: Gunderson-Janet@monroecounty-f1.gov Tracking Number:GRANT13429954 Funding Opportunity NUmber:O-BJA-2021-35004 Received Date:Jul 23,2021 09:04:59 AM EDT Application for Federal Assistance SF-424 *9.Type of Applicant 1:Select Applicant Type: B: County Government Type of Applicant 2:Select Applicant Type: Type of Applicant 3:Select Applicant Type: Other(specify): *10.Name of Federal Agency: Bureau of Justice Assistance 11.Catalog of Federal Domestic Assistance Number: 16.738 CFDA Title: Edward Byrne Memorial Justice Assistance Grant Program *12.Funding Opportunity Number: 0-BJA-2021-35004 *Title: BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation 13.Competition Identification Number: C-BJA-2021-00149-PROD Title: Category 1 - Applicants with eligible allocation amounts of less than $25,000 14.Areas Affected by Project(Cities,Counties,States,etc.): Add Attachment Delete Attachmprrt i t A tac<hment *15.Descriptive Title of Applicant's Project: Monroe County Probation Services Case Management Technology Attach supporting documents as specified in agency instructions. Add Attachments Delete Attach m nt View Attachr nee i Tracking Number:GRANT13429954 Funding Opportunity Number:O-BJA-2021-35004 Received Date:Jul 23,2021 09:04:59 AM EDT Application for Federal Assistance SF-424 16.Congressional Districts Of: *a.Applicant FL26 'b.Frog ra m/Project FL26 Attach an additional list of Frog ra m/Project Congressional Districts if needed. Add Attachment Delete Attachment View Attachment 17.Proposed Project: *a.Start Date: 10/O1/2020 'b.End Date: 09/30/2022 18.Estimated Funding($): *a.Federal 14,691.001 *b.Applicant 0.00 *c.State 0.0 0 *d.Local 0.00 *e.Other 0.00 *f. Program Income 0.00 *g.TOTAL 14,691.00 *19.Is Application Subject to Review By State Under Executive Order 12372 Process? El a.This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E.O. 12372. *20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.) Yes ®No If"Yes", provide explanation and attach Ades Attachment Delete Attachment k ievv Attachment 21.*By signing this application, I certify (1)to the statements contained in the list of certifications**and (2)that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) ® **I AGREE ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: *First Name: Janet Middle Name: *Last Name: Gunderson Suffix: *Title: Grants Coordinator *Telephone Number: 305-292-4470 Fax Number: *Email: Gunderson-Janet@monroecounty-fl.gov *Signature of Authorized Representative: Janet Gunderson *Date Signed: 07/23/2021 Tracking Number:GRANT13429954 Funding Opportunity NUmber:O-BJA-2021-35004 Received Date:Jul 23,2021 09:04:59 AM EDT Monroe County,Florida 0-13JA-2021-135004/13yrne JAG/FFY2021 Local Solicitation DUNS No.073876757 Applicant: Monroe County, Florida, governed by a Board of County Commissioners (BOCC). Proiect Title: "Monroe County Probation Services Case Management Technology" Program Narrative (Category 1—Eligible Allocation Less than $25,000) F.S. 948.15 provides for misdemeanor probation services to be provided by a private or public entity. On September 1, 2019, the Sixteenth Judicial Circuit discontinued outsourcing misdemeanor probation services with a private entity, bringing the provision of these services in- house. Bringing misdemeanor probation services in-house has been a positive change to our county- wide criminal justice system, providing improvement in crime prevention, control, reduction, the support of crime victims, and the enforcement of criminal law. The Sixteenth Judicial Circuit will enter into an agreement with a probation technology provider for the provision of a full-featured Probation Case Management System (PCMS) that will automate the functions of the Probation Department. The technology provider will also provide the Sixteenth Circuit staff with on-line and/or on-site training for new hires, as well as all updates and any training required to use the updates. Most importantly, the technology provider will host and securely store all Probation Case Management data collected by the Probation Case Management Staff. A full-featured criminal justice information system will automate the functions of our Probation Department. The new PCMS will integrate with other case management applications and will give Probation Staff the ability to autogenerate letters and forms of correspondence; randomly schedule drug/alcohol tests; autogenerate affidavits and warrants for noncompliant probationers; track probation terms that are nearing completion; process a high volume of payments, including restitution owed to victims; and generate financial reports partner agencies rely upon, such as the Clerk's and County Finance Offices, to properly apply and track payments. 1 Monroe County,Florida O-BJA-2021-135004/Byrne JAG/FFY2021 Local Solicitation DUNS No.073876757 The proposed PCMS will track information on defendants and cases and will be built on a platform that can be extended to accommodate departmental specific workflow and programs. Once Staff enters data on defendants, this same data will then appear on all forms and documents. A calendaring system tracks appointments and schedules, be it a single meeting or monthly reoccurring office visits. The system can be queried for any data or event, including cases set for court in a given week, probationers who have yet to fulfill all obligations of their probation, probation termination dates, and probationers who have failed drug tests or missed scheduled appointments. The PCMS may also be used for managing specialized services such as community service hours, electronic monitoring, restitution payments, and other court-ordered conditions. The system can also be extended to capture data on custom tabs, a useful feature to support data required for special programs: • Single entry of data • Custom reports • Automated letter generation • Automated import of data • Document and report creation pulls data from multiple sources • Dynamic query capability • Customized for special programs Performance measures/outcomes: • The Sixteenth Judicial Circuit will contract with a Probation Technology Service provider for the provision a full-featured Probation Case Management System and secure data storage. • Approximately 4.75 (FTEs) Probation Case Managers will have access to Probation Case Management System. 2 Monroe County,Florida O-BJA-2021-135004/Byrne JAG/FFY2021 Local Solicitation DUNS No.073876757 Analysis of Need: Monroe County, the southernmost county in in the continental United States and often referred to as the Florida Keys, consists of a string of islands connected by U.S. Highway One. Monroe County is a special place, like none other in the United States, surrounded by the Florida Keys National Marine Sanctuary. One challenge for the Monroe County government is operating within the County's unique geography. Most counties with a residential population of about 75,000 do not need three (3) courthouses and three (3) government centers. Most counties also do not have the added expense of having to provide governmental services to people who are spread out in a linear fashion for 120 miles— and rely on one main road with 42 bridges to get around. Our three (3) courthouse locations are Key West (lower keys), Marathon (middle keys) and Tavernier (upper keys) and are more than forty-five (45) miles apart. In order to effectively track Probation Case Management services, it is imperative to have a secure system, with a single database in which all probation management data may be shared among the multiple courthouse locations as well as multiple probation case managers throughout the Keys. It is this uniqueness of Monroe County's geography that substantiates the need for a secure, full- featured Probation Case Management(software) System. 3 Monroe County,Florida 0-13JA-2021-135004/13yrne JAG/FFY2021 Local Solicitation DUNS No.073876757 Budget and Budget Narrative" Budget Category Ouantity Name Price Enter into a contract with a Probation Technology provider for $14,250.00 the provision of a full-featured Probation Case Management System (PCMS)that automates the functions of the Probation Department and for the provision of secure data storage. a. $14,250/ $250 per month, per user will provide 4.75 FTEs with Probation Case Management Technology. Proposed Fee Schedule by Technolo y Service Provider: Number Monthly Fee of Users Per User 1-5 $250.00 6-10 $225.00 11 + $200.00 National Incident-Based Reporting System (NIBRS) (3%) Training local agencies on how to collect and submit NIBRS data $441.00 TOTAL PROJECT COSTS $14,691.00 Federal Request $14,691.00 Non-Federal Amount $0.00 Budget Narrative The Justice Department has allocated $14,691.00 to Monroe County, Florida as part of the Federal Fiscal Year 2021 JAG Local Solicitation. The Sixteenth Judicial Circuit, Monroe County is applying for the total amount. $14,250 will support 4.75 (FTEs) Probation Case Managers with Probation Case Management Technology. The discontinuation of outsourcing misdemeanor case management services has created a new need for Probation Case Management Technology. These federal funds will not be used to replace or supplant any nonfederal funds as none were appropriated for this purpose. The Sixteenth Judicial Circuit will contract with a provider of Technology services in compliance with Monroe County's purchasing policies. 4 Monroe County,Florida O-BJA-2021-135004/Byrne JAG/FFY2021 Local Solicitation DUNS No.073876757 In effort to help with the preparation for the implementation of the new National Incident-Based Reporting System (NIBRS), the new data reporting standard that becomes effective January 1, 2021, this budget is allocating, $441 (3% of the 2021 Byrne/JAG allocation), toward training in how to collect and submit NIBRS data. **Note: Also attached is the Budget Detail Worksheet using Microsoft Excel;the form was accessed at hgps:llorg.goilfunding/A,2pltrlFor:azs/BudgetDetailWorizsheet.htiaz 5 Monroe County,Florida O-BJA-2021-135004/Byrne JAG/FFY2021 Local Solicitation DUNS No.073876757 Governing Body Review Narrative This Federal FY2021 (0-BJA-2021-135004) Edward Byrne Memorial Justice Assistance Grant (JAG) application for Monroe County is scheduled to be presented to the governing body, the Board of County Commissioners (BOCC), by September 15, 2021, as part of the official agenda for the regular, monthly (September) meeting of the BOCC. The application will be reviewed by the Monroe County Board of Commissioners at the publicly noticed Commission meeting scheduled on September 15, 2021. The application will thus be made public to the citizens, neighborhoods, and community organizations and they will have an opportunity to comment on its worthiness at the September 15, 2021, Commission meeting. (The Sixteenth Circuit, Monroe County Drug Court Program was unable to present this application to the Board of County Commissioners at an earlier date due to the short turn-around time between solicitation release date, June 8, 2021, the time to prepare the application and the BOCC Agenda Deadline for the September BOCC meeting.) 6 Monroe County,Florida O-BJA-2021-135004/Byrne JAG/FFY2021 Local Solicitation DUNS No.073876757 Applicant Disclosure of No Pending Applications The Monroe County Board of Commissioners do not have pending applications submitted within the last twelve (12) months for federally funded grants or sub-grants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation that will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. 7 U.S.DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 i a OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 Background Recipients'financial management systems and internal controls must meet certain requirements, including those set out in the"Part 200 Uniform Requirements" (2.C.F.R. Part 2800). Including at a minimum, the financial management system of each OJP award recipient must provide for the following: (1)Identification, in its accounts, of all Federal awards received and expended and the Federal programs under which they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and number, Federal award identification number and year, and the name of the Federal agency. (2)Accurate, current, and complete disclosure of the financial results of each Federal award or program. (3)Records that identify adequately the source and application of funds for Federally-funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income, and interest, and be supported by source documentation. (4)Effective control over, and accountability for, all funds, property, and other assets. The recipient must adequately safeguard all assets and assure that they are used solely for authorized purposes. (5)Comparison of expenditures with budget amounts for each Federal award. (6)Written procedures to document the receipt and disbursement of Federal funds including procedures to minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement by the OJP recipient. (7)Written procedures for determining the allowability of costs in accordance with both the terms and conditions of the Federal award and the cost principles to apply to the Federal award. (8)Other important requirements related to retention requirements for records, use of open and machine readable formats in records, and certain Federal rights of access to award-related records and recipient personnel. 1. Name of Organization and Address: nr r n r Organization Name: ..C? C �,,�r 4�Il�y,E300td,Uf,,�'�C?,41 ,ty"" OC1�,C11;;IS��4?�1.@ �,,,,,,. Streetl: Street2: - City: WE' C i { .....:. State: FL Zip Code: (� (� 2. Authorized Representative's Name and Title: Prefix: First Name: ' _ Middle Name:Il' Last Name: Suffix:., GUIIC�eCSQCI,,,,; Title: Grants Ad ' rn i � trat�on 3. Phone: - 4. Fax: 5. Email: - r re G�nd� sQn.Jane�� flan QeC�u t ��. Y 9 6. Year Established: 7. Employer Identification Number(EIN): 8. DUNS Number: 1 _ " 73876757..;....:::.. . 8 QQQ ' 9. a) Is the applicant entity a nonprofit organization (including a nonprofit institution of higher education) as described in 26 U.S.C. 501(c)(3) and exempt from taxation under 26 U.S.C. 501(a)? DYes 0 No If"No"skip to Question 10. If"Yes", complete Questions 9. b) and 9. c). Page 1 of 4 U.S.DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 i a OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 AUDIT INFORMATION 9. b) Does the applicant nonprofit organization maintain offshore accounts for QYes ❑■ No the purpose of avoiding paying the tax described in 26 U.S.C. 511(a)? 9 c)With respect to the most recent year in which the applicant nonprofit organization was required to file a tax return, does the applicant nonprofit QYes 0 No organization believe(or assert)that it satisfies the requirements of 26 C.F.R. 53.4958-6(which relate to the reasonableness of compensation of certain individuals)? If"Yes", refer to"Additional Attachments" under"What An Application Should Include" in the OJP solicitation (or application guidance) under which the applicant is submitting its application. If the solicitation/guidance describes the "Disclosure of Process related to Executive Compensation,"the applicant nonprofit organization must provide--as an attachment to its application--a disclosure that satisfies the minimum requirements as described by OJP. For purposes of this questionnaire, an"audit" is conducted by an independent, external auditor using generally accepted auditing standards(GAAS) or Generally Governmental Auditing Standards(GAGAS), and results in an audit report with an opinion. 10. Has the applicant entity undergone any of the following types of audit(s)(Please check all that apply): 0 "Single Audit" under OMB A-133 or Subpart F of 2 C.F.R. Part 200 ©■ Financial Statement Audit rl Defense Contract Agency Audit(DCAA) Other Audit&Agency (list type of audit): Corn �herisi�e An ual.Financla Re rt RFR None(if none, skip to question 13) 11. Most Recent Audit Report Issued: ©■ Within the last 0 Within the last E]Over 2 years ago 0 N/A 12 months 2 years Name of Audit Agency/Firm: < <. 1 h rr r LLP `: ..: . Y Be�ae AUDITOR'S OPINION 12. On the most recent audit, what was the auditor's opinion? no Unqualified Opinion E]Qualified Opinion E] Disclaimer, Going Concern El N/A: No audits as or Adverse Opinions described above _.. _........ ......... . _ Enter the number of findings (if none, enter"0'.(� Enter the dollar amount of questioned costs if none enter"0" Were material weaknesses noted in the report or opinion? ©Yes 0 No 13. Which of the following best describes the applicant entity's accounting system: El Manual Automated #Combination of manual and automated 14 Does the applicant entity's accounting system have the capability to 0 Yes 0 No ® Not Sure identify the receipt and expenditure of award funds separately for each Federal award? 15. Does the applicant entity's accounting system have the capability to Q Yes E]No 0 Not Sure record expenditures for each Federal award by the budget cost categories shown in the approved budget? pp entity's g y capability 0 Yes E]No M Not Sure 16. Does the applicant enti s accounting system have the ca abili to record cost sharing("match")separately for each Federal award, and maintain documentation to support recorded match or cost share? Page 2 of 4 U.S.DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 i a OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 17. Does the applicant entity's accounting system have the capability to E] Yes [] No ® Not Sure accurately track employees actual time spent performing work for each federal award, and to accurately allocate charges for employee salaries and wages for each federal award, and maintain records to support the actual time spent and specific allocation of charges associated with each applicant employee? 18. Does the applicant entity's accounting system include budgetary controls M Yes 0 No ® Not Sure to preclude the applicant entity from incurring obligations or costs that exceed the amount of funds available under a federal award (the total amount of the award, as well as the amount available in each budget cost category)? 19. Is applicant entity familiar with the "cost principles that apply to recent Yes No ® Not Sure and future federal awards, including the general and specific principles set out in 2 C.F.R Part 200? PROPERTY STANDARDS AND PROCUREMENT STANDARDS 20. Does the applicant entity's property management system(s) maintain the Yes E] No 0 Not Sure following information on property purchased with federal award funds(1) a description of the property; (2) an identification number; (3)the source of funding for the property, including the award number; (4)who holds title; (5) acquisition date; (6) acquisition cost; (7)federal share of the acquisition cost; (8) location and condition of the property; (9) ultimate disposition information? 21. Does the applicant entity maintain written policies and procedures for 0 Yes 0 No 0 Not Sure procurement transactions that--(1) are designed to avoid unnecessary or duplicative purchases; (2) provide for analysis of lease versus purchase alternatives; (3)set out a process for soliciting goods and services, and(4) include standards of conduct that address conflicts of interest? 22 a)Are the applicant entity's procurement policies and procedures designed to ensure that procurements are conducted in a manner that ❑ Yes No Not Sure provides full and open competition to the extent practicable, and to avoid practices that restrict competition? 22. b) Do the applicant entity's procurement policies and procedures require Yes 0 No 0 Not Sure documentation of the history of a procurement, including the rationale for the method of procurement, selection of contract type, selection or rejection of contractors, and basis for the contract price? ............... 23. Does the applicant entity have written policies and procedures designed to prevent the applicant entity from entering into a procurement contract © Yes No ® Not Sure under a federal award with any entity or individual that is suspended or debarred from such contracts, including provisions for checking the"Excluded Parties List"system (www.sam.gov)for suspended or debarred sub-grantees and contractors, prior to award? TRAVEL POLICY 24. Does the applicant entity: (a) maintain a standard travel policy? Yes 0 No (b) adhere to the Federal Travel Regulation (FTR)? Yes 0 No SUBRECIPIENT MANAGEMENT AND MONITORING 25. Does the applicant entity have written policies, procedures, and/or 0 Yes 0 No 0 Not Sure guidance designed to ensure that any subawards made by the applicant entity under a federal award--(1) clearly document applicable federal requirements, (2) are appropriately monitored by the applicant, and (3) ❑I■ N/A-Applicant does not make comply with the requirements in 2 CFR Part 200(see 2 CFR 200.331)? subawards under any OJP awards Page 3 of 4 U.S.DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 i a OFFICE OF JUSTICE PROGRAMS Expires 12/31/2023 26. Is the applicant entity aware of the differences between subawards under 0 Yes 0 No © Not Sure federal awards and procurement contracts under federal awards, including the different roles and responsibilities associated with each? 0 N/A-Applicant does not make subawards under any OJP awards 27. Does the applicant entity have written policies and procedures designed 0 Yes 0 No © Not Sure to prevent the applicant entity from making a subaward under a federal award to any entity or individual is suspended or debarred from such © N/A-Applicant does not make subawards? subawards under any OJP awards DESIGNATION AS 'HIGH-RISK' BY OTHER FEDERAL AGENCIES 28. Is the applicant entity designated"high risk" by a federal grant-making Yes No 0 Not Sure agency outside of DOJ? (High risk includes any status under which a federal awarding agency provides additional oversight due to the applicant's past performance, or other programmatic or financial concerns with the applicant.) If"Yes", provide the following: (a) Name(s)of the federal awarding agency: (b) Date(s)the agency notified the applicant entity of the"high risk" designation: (c) Contact information for the"high risk" point of contact at the federal agency: Name: Phone: Email: (d) Reason for"high risk"status, as set out by the federal agency: CERTIFICATION ON BEHALF OF THE APPLICANT ENTITY (Must be made by the chief executive, executive director, chief financial officer, designated authorized representative ("AOR"), or other official with the requisite knowledge and authority) On behalf of the applicant entity, I certify to the U.S. Department of Justice that the information provided above is complete and correct to the best of my knowledge. I have the requisite authority and information to make this certification on behalf of the applicant entity. Name: ; Date: , Title. 0 Executive Director 0 Chief Financial Officer M Chairman 0 other: Grant Adrninistratq Phone: (305), _Z4470- Page 4 of 4 DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for.public burden disclosure. 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: B I a. contract 1E a. bi d/offer/a pp I i cation ID a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Orly; d. loan year_quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name EJ Prime E3 Subawardee and Address of Prime: Tier I if known: Monroe COU11(y Board ol"Cornmissioners 1100 Simonton Street,Room 2-213 Key West, FL 33040-31 10 Con gre 5slonal District, if known: Congressional District, if known: 6. Federal DepartmentlAgency: 7. Federal Program Name/Description: US, Department of'Justice Office Of JUStiCe Prograins 16.738 Bureau Of jUsticle Assistance CFDA Number, if applicable: 8. Federal Action Number, if known: 9.Award Amount, if known: 0-BJA-2021-135004 $ 14,691.00 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual. last name. first name. MI) different from No. I Oa) N/A (last name. first name. MI) N/A Informaii n requesled through this iorn) is authorized by title 31 U.S.C. section 51 disclosure of lobbying activities is a mateinal representation of fact 1352. This di Signature. a I upon which reliance was placed by the der above when INS transaction was made " , U or ehloreJ into. This disclosure is required pursuant to 31 S G. 1352 Print Narl This JAA-" information will be reported to the Congress semi-annually and will be available for Public inspection. Any person who fails to file the required disclosure shall be Title: TMayor subject to a civil penalty of not less that S10,000 and not more than$100.000 for each such failure, Telephone No.: (305) 292-4512 Date: 7/20/2021 Federal Use Only Authorized for Local Reproduction : fon Standard Form LILL(Rev.7-97) U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Edward Byrne Justice Assistance Grant Program FY 2021 Local Solicitation Certifications and Assurances by the Chief Executive of the Applicant Government On behalf of the applicant unit of local government named below, in support of that locality's application for an award under the FY 2021 Edward Byrne Justice Assistance Grant("JAG") Program, and further to 34 U.S.C. § 10153(a), I certify to the Office of Justice Programs ("OJP"), U.S. Department of Justice ("USDOX), that all of the following are true and correct'. 1. 1 am the chief executive of the applicant unit of local government named below, and I have the authority to make the following representations on my own behalf as chief executive and on behalf of the applicant unit of local government. I understand that these representations will be relied upon as material in any OJP decision to make an award, under the application described above, to the applicant unit of local government. 2. 1 certify that no federal funds made available by the award (if any)that OR makes based on the application described above will be used to supplant local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities. 3. 1 assure that the application described above (and any amendment to that application) was submitted for review to the governing body of the unit of local government (e.g., city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification. 4. 1 assure that, before the date of this certification—(a)the application described above (and any amendment to that application) was made public-, and (b) an opportunity to comment on that application (or amendment)was provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or established procedure made such an opportunity available, 5. 1 assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial), as OJP may reasonably require, & 1 have carefully reviewed 34 U.S.C. § 101 53(a)(5), and, with respect to the programs to be funded by the award (if any), I hereby make the certification required by section 101 53(a)(5), as to each of the items specified therein. N&LL ru o Signature of Chief Executive of the Applicant Unit of Date of Celdfication Local Government Michelle Coldiron Mayor Printed Name of Chief Executive Title of Chief Executive Monroe County Board of Commissioners Name of Applicant Unit of Local Government Rev. May 11 2021