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Item D03 D.3 `, County of Monroe y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting October 203, 2021 Agenda Item Number: D.3 Agenda Item Summary #9765 BULK ITEM: Yes DEPARTMENT: Engineering/Roads TIME APPROXIMATE: STAFF CONTACT: Debra London (305) 453-8754 N/A AGENDA ITEM WORDING: Approval of Amendment 4 to the Agreement with EAC Consulting, Inc. for engineering design of the 1st Street and Bertha Street Roadway Improvement Project(Key West) to add design services for a bus shelter pad design in the maximum not to exceed amount of $2,612.00, revising the total contract amount to $483,827.16. The additional design services will be paid for by the City of Key West. ITEM BACKGROUND: Ist Street and Bertha Street are a County maintained roads in the City of Key West (City). County engineering staff coordinated with City engineering staff on improvements the City requested to be designed into the project (Interlocal Agreement executed January 2019). This Amendment 4 adds City requested bus shelter relocation scope which includes concrete foundation pad design. The project is currently under construction and substantial completion is scheduled for late fall 2022. PREVIOUS RELEVANT BOCC ACTION: August 18, 2021 —the BOCC approved Amendment 3 to the contract to add $9,594.00 in post design services; specifically, City requested landscape cutouts and drainage structure S-20 change order revisions, revising the total contract amount to $481,215.16. November 20, 2019 —the BOCC approved Amendment 2 to the contract to add the additional survey services by the EAC subconsultant, Longitude Surveyors in the amount of $3,451.55, which reallocated funds from the Storm Water Pump Station Design task resulting in no increase to the base contract amount, to allow the COUNTY to tie into the CITY's Dennis Street pump station as part of this project. January 23, 2019 —the BOCC approved Amendment 1 to the contract with EAC Consulting, Inc. for additional engineering design for City of Key West(City ) requested improvements to the sidewalks and traffic control devices maintained by the City as part of the 1st Street/Bertha Street Roadway Improvement Project in the maximum not to exceed amount of$20,495.00 revising the total contract amount to $471,621.16. Packet Pg. 127 D.3 May 16, 2018 — The BOCC approved a contract with EAC Consulting, Inc. for Engineering, Design, Permitting and Post Construction Services for the lst Street/Bertha Street (Key West) Roadway Improvement Project in the maximum not to exceed amount of $451,126.16, including optional services in the amount of$104,352.35. October 18, 2017 — The BOCC approved negotiations with EAC Consulting, Inc., the highest ranked respondent to the RFQ for engineering design and permitting services for the project. CONTRACT/AGREEMENT CHANGES: Add bus shelter design scope STAFF RECOMMENDATION: Approval of Amendment 4 to contract with EAC Consulting, Inc. DOCUMENTATION: 4th Amendment EAC 1st and Bertha Bus Shelter Pad design-signed notarized EAC contract and amend 1-2 and 3 FINANCIAL IMPACT: Effective Date: October 20, 2021 Expiration Date: 30 days after final completion and final approval of construction by FDOT. Total Dollar Value of Contract: $2,612.00 Total Cost to County: $0 ($2,612.00 to be reimbursed by the City per ILA). Current Year Portion: $2,612.00 Budgeted: yes Source of Funds: 304-27000-CR1605 CPI: n/a Indirect Costs: n/a Estimated Ongoing Costs Not Included in above dollar amounts: n/a Revenue Producing: no If yes, amount: Grant: no— grant for construction -not design County Match: n/a Insurance Required: yes Additional Details: Amendment 4 to EAC design contract to add bus shelter design 10/20/21 304-27000 - TRANSPORTATION PROJECTS $2,612.00 post design- KW requested items REVIEWED BY: Packet Pg. 128 D.3 Judith Clarke Completed 09/28/2021 1:34 PM Christine Limbert Completed 09/29/2021 8:05 PM Purchasing Completed 09/30/2021 1:23 PM Budget and Finance Completed 09/30/2021 1:24 PM Maria Slavik Completed 09/30/2021 1:26 PM Liz Yongue Completed 10/01/2021 9:12 AM Board of County Commissioners Pending 10/20/2021 9:00 AM Packet Pg. 129 D.3.a AMENDMENT 4 TO THE CONTRACT FOR ENGINEERING DESIGN AND PERMITTING SERVICES BETWEEN MONROE COUNTY BOCC AND EAC CONSULTING INC. FOR THE d 1st STREET/BERTHA STREET (KEY WEST) ROAD IMPROVEMENT PROJECT 0 THIS AMENDMENT 4 to the CONTRACT is entered into this day of October,2021,between Monroe County, whose address is 1100 Simonton Street, Room 2-216 Key West, Florida 33040, hereafter the "COUNTY" and EAC Ch Consulting, Inc. (EAC), a Corporation of the State of Florida, whose address is 5959 Blue Lagoon Drive, Suite 410, Miami, FL 33126, hereafter referred to as"CONSULTANT". 0 CJ CJ WHEREAS, on the 16th day of May 2018, the parties executed a contract authorizing the Consultant to perform Professional Services for the Design and Permitting Services for the 1 st Street/Bertha Street(Key West) Road Improvement o Project, for a sum not to exceed $451,126.16 (which includes optional services of$18,210.00 for Sea Level Rise Analysis and$86,142.35 for Storm Water Pump Station Design); and WHEREAS, on the 23,d day of January 2019, the parties executed AMENDMENT 1 to the contract to add design and permitting to the scope as requested by the City of Key West (CITY) for physical improvements including sidewalks and traffic control devices in the amount of$20,495.00, which revised the total contract amount to $471,621.16 and which m was also implemented through an Interlocal Agreement between the CITY and the COUNTY; and 0 WHEREAS, on the 20th day of November 2019, the parties executed AMENDMENT 2 to the contract to add the 76 additional survey services by the EAC subconsultant, Longitude Surveyors in the amount of$3,451.55, which reallocated funds from the Storm Water Pump Station Design task resulting in no increase to the base contract amount, to allow the 0. COUNTY to tie into the CITY's Dennis Street pump station as part of this project; and 0. WHEREAS, on the 18th day of August 2021, the parties executed AMENDMENT 3 to the contract to add $9,594.00 in change order 1 post design services that are additional to the original contract task order scope; and N WHEREAS, the parties agree to amend the contract to add $2,612.00 in City of Key West bus shelter foundation design services that are additional to the original contract task order scope as defined in Attachment A; a NOW THEREFORE, in consideration of the mutual promises contained herein, the COUNTY and CONSULTANT N agree to amend Article VII, Compensation, Paragraph 7.1.1 of the contract, as follows: Previous Contract Amount as amended $481,215.16 AMENDMENT 4—Bus Shelter Foundation Design Services $2,612.00 Total Revised Contract Amount $483,827.16 CL In all other respects, the Contract dated May 16, 2018, as amended January 23, 2019, November 20, 2019 and August 18, 2021, remains in full force and effect. This Amendment 4 is effective October 20, 2021. m In WITNESS WHEREOF, each party hereto has caused this contract to be executed by its duly authorized representative. BOARD OF COUNTY COMMISSIONERS OF EAC Consulting,Inc., MONROE COUNTY, FLORIDA Consultant BY: BY: " Mayor/Chairman TITLE: President (SEAL) Subscribed and sworn to (or affirmed)before me, by means of L/ U physical presence or❑online notarization, on the foregoing instrum t was acknowledged before me Attest: KEVIN MADOK, Clerk this day of September 2021, by Enrique Crooks BY: Who is( per ally known to me or who( )produced a Deputy Clerk driver's licen or as identification. DATE: ;" v"viia.. JANINE E.ORTEGA NOTARY BLIC TATE OF FLORID _ Notary Public-State of Florida Jani Orte e` Commission#HH 035905 ` My Comm.Expires Aug 2q,2024 Print, typ of stamp commissioned nam of"'rro MONROE COUNTY ATTORNEY ided through National Notaryy Assn. Gs // 4PPRJQ�EP A�STO�_/FORR�t 10 ( V1Af, n. Z,I c+-t.`1xlq_1 Amendment 4—EAC-Engineering Design and Permitting Services 1 s`Street/Bertha Street Project CHRISTINE LIMBERT•BARROWS .ASSISTANT COUNTY ATTORNEY October 20,2021 DATE. 9/23/21 Packet Pg. 130 D.3.a ATTACH ME NT A 0 2 N 0 CL Packet Pg. 131 D.3.a do EAC Consulting,Inc. September 14, 2021 Debra (Debbie) London Project Manager Monroe County 102050 Overseas Hwy., Suite 229 c Key Largo, FL Florida 33037 Re: Engineering Design and Permitting for 1st Street/Bertha Street (Key West) Roadway Improvement Project E Additional Services: Supplemental No. 4—City of Key West Bus Shelter Foundation Design C Dear Ms. London, EAC Consulting, Inc. (EAC) is pleased to submit this fee proposal to provide civil engineering �- services in reference to the request by the aforementioned Project Manager with Monroe County (see Attachment A) to design a new bus-shelter foundation slab for the relocation of an existing bus-shelter at Station 209+75, as identified in RFI 019 as part of this project (see Attachment B). Background & Scope of Services It is our understanding that the City of Key West requested relocation of the existing bus-shelter at Station 209+75 as it is in conflict with the 5-foot clear-width of the new sidewalk at the specified location, which falls within the City's jurisdiction as part of the above referenced project. EAC will perform the necessary analysis and design to include the improvements requested by the City. Project Limits 1. 1st Street from North Roosevelt Boulevard (US-1) to Flagler Avenue 2. Bertha Street from Flagler Avenue to South Roosevelt Boulevard (A1A) °3 Scope of Work Our scope of work and fee proposal is summarized as follows: Description Fee Design Calculations @ 8-hours x$140.00/hr. $1,120.00 Plans Production @ 8-hours x $140.00/hr. $1,120.00 QA/QC and Project Management @ 2-hours x $186.00/hr. $372.00 E Grand Total(Lump-Sum Not to Exceed) $2,612.00 5959 BLUE LAGOON DRIVE SUITE 410 MIAMI,FL 33126 305.265.5400 eacconsuitcom Packet Pg. 132 D.3.a EAalkL EAC Consulting,Inc. U No Right of Way modifications are required; however, given that the relocation of the bus-shelter and new foundation pad fall within the Monroe County School District Right-of-Way, a Permit Application (see Attachment C) must be submitted to the Monroe County School District Building Department along with the Design Plans prior to proceeding with the work recommended by EAC. This permit work is to be completed by the City of Key West. No utility relocation design is included in this supplemental. c Sincerely, EAC Consulting, Inc. C atel, F.E. P oject Manager, cc. File, Rick Crooks, P.E. — EAC, Chun Li, P.E. — EAC N C 5959 BLUE LAGOON DRIVE SUITE 410 MIAMI,FL 33126 305.265.5400 eacconsult.com Packet Pg. 133 * 5 �) Y9�4`��`tir? tr • t t D.3.a < ",t•„� ��,• �t�sq�, jbR Avow- 1 sit itn� �1� s � t �1ti t CL -_ - wss �,t"i� i �}l_� � - }Sits,�'� � sF, •d ,, '`�' U i v. ,.., ._ --- = b)a? 3 ,,,;f ,�u s F ri•-�vS t t�, � ii ry i -� n0. yr s � t a $� t 14s tiv' }t sJt s t j F 1� G7 to t{w, 41 tr t P s -, s, ,s " t£ rs4E ktrr) t i t • s st �-�1C ,htt Avow, �,'t � t 'h a}i..pit Milk, r t t t t1J 1t �; t1i �t((t iJ }st,� a, �1g4` tb,atlf x Un, . 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IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement or this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). C PRODUCER CONTACT (, NAME: Ames&Gough PHONE 8300 Greensboro Drive FAx (A/C,No,Ext): (703)827-2277 (A/C,No):(703) 827-2279 Suite 980 ADDRIESS:admin@amesgough.com McLean,VA 22102 INSURERS AFFORDING COVERAGE NAIC# INSURER A:Hartford Underwriters Insurance Company A+(XV)30104 INSURED INSURER B:Trumbull Insurance Company A+ XV 27120 EAC Consulting,Inc. INSURER c:Hartford CasualtyInsurance Company A+ XV 29424 6969 Blue Lagoon Drive Suite 410 INSURER D:Twin City Fire Insurance Company A+ XV 29459 Miami,FL 33126 INSURER E:Travelers Casualty&Surety Co.of America A++,XV 31194 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: C THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOI INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THK O CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS �z EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. C INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD MM/DD/YYYY MM/DD/YYYY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,1 CLAIMS-MADE � OCCUR 42UUNOL6044 7/1/2021 7/1/2022 DAMAGE TO RENTED 300,1 PREMISES Ea occurrence $ X Contractual Liab. MEDEXP(Any oneperson) $ loll PERSONAL&ADV INJURY $ 1,000,1 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,1 POLICY JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,1 OTHER: $ N B COMBINED SINGLE LIMIT 1,000,1 AUTOMOBILE LIABILITY Ea accident $ X ANY AUTO 42UENOL6166 7/1/2021 7/1/2022 BODILY INJURY Perperson) $ N OWNED SCHEDULED fU AUTOS ONLY AUTOS BODILY INJURY Per accident $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident) ccident $ C• X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,1 EXCESS LIAB CLAIMS-MADE 42XHUOL6046 7/1/2021 7/1/2022 AGGREGATE $ 5,000,1 Q) DED I X I RETENTION$ 10,000 $ D WORKERS COMPENSATION X I PER OTH- W AND EMPLOYERS'LIABILITY STATUTE ER YIN 42WEOL6H10 7/1/2021 7/1/2022 1,000,1 ANY PROPRIETOR/PARTNER/EXECUTIVE y i N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1'0001 If yes,describe under 1,000,1 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ E Professional Liab. 107279663 7/1/2021 7/1/2022 Per Claim/Aggregate 2,000,1 C DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) r Monroe County BOCC is included as additional insured with respects to General Liability and Auto Liability when required by written contract.General Ca Liability and Automobile Liability are primary and non-contributory over any existing insurance and limifarl fn linhilifv nricinn—if of fha nnarnfinnc of the named insured and when required by written contract. 1 T ¢ 7 . 8 . 2021 CERTIFICATE HOLDER CANCELLATIC SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI Monroe Count BOCC THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED It C Y ACCORDANCE WITH THE POLICY PROVISIONS. i) Insurance Compliance PO Box 100086-FX Duluth,GA 30096 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION The ACORD name and logo are registered marks of ACORD Packet Pg. 135