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Item D14
D 74' �` CountCounty ��Monroe. ,y, ? "tr, BOARD OF COUNTY COMMISSIONERS y M T� \�1a� Mayor Michelle Coldiron,District 2 �1 1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting October 203, 2021 Agenda Item Number: D.14 Agenda Item Summary #9804 BULK ITEM: Yes DEPARTMENT: Emergency Services TIME APPROXIMATE: STAFF CONTACT: Steven Hudson (305) 289-6342 N/A AGENDA ITEM WORDING: BOCC approval to piggyback on Lake County, FL Contract 17- 0606 to purchase 34 sets of Globe Bunker Gear from Bennett Fire Products Co., Inc., pursuant to Chapter 7, Section E of the Monroe County Purchasing Policy, and authority for the Fire Chief to execute all necessary documents. The purchase of Globe Bunker Gear is needed to replace older gear for MCFR's existing firefighters and officers as part of MCFR's gear replacement program, as well as cover additional staffing anticipated due to the recently awarded SAFER grant. By purchasing the gear under Lake County, FL's contract, MCFR is receiving a 44% discount off retail. Further, by acquiring the bunker gear now, MCFR avoids an 8% increase effective on 11/1/2021. ITEM BACKGROUND: The purchase of Globe Bunker Gear from Bennett Fire Products Co., Inc. is needed to replace older gear for MCFR's existing firefighters and officers as part of MCFR's gear replacement program, as well as cover additional staffing anticipated due to the recently awarded SAFER grant. By purchasing the gear under Lake County, FL's contract, MCFR is receiving a 44% discount off retail. Further, by acquiring the bunker gear now, MCFR avoids an 8% increase effective on 11/1/2021. This is a piggy back purchase through Bennett Fire Products Co., Inc. A competitively bid purchase agreement was publicly solicited and awarded to Bennett Fire Products Co., Inc. through an Invitation to Bid (ITB) issued by Lake County, FL under Contract 17-0606. PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: Piggyback Purchase on Lake County, FL Contract 17-0606 STAFF RECOMMENDATION: Approval DOCUMENTATION: Bennett Fire - Contract 17-0606 Packet Pg.390 D.14 Lake County 17-0606 Invitation to Bid Lake County 17-0606 Respondents List Lake County 17-0606 Tabulation of Bids Bennett Globe PPE Quotation 9222021 - 34 sets FINANCIAL IMPACT: Effective Date: 10/20/2021 Expiration Date: Upon Purchase Total Dollar Value of Contract: $85,204 Total Cost to County: $85,204 Current Year Portion: $85,204 Budgeted: Yes Source of Funds: 141-11500 = $85,204 CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: N/A Grant: No County Match: No Insurance Required: No Additional Details: N/A 10/20/21 141-11500 - FIRE& RESCUE CENTRAL $85,204.00 Operating Supplies REVIEWED BY: Jim Molenaar Completed 10/04/2021 8:56 AM Steven Hudson Completed 10/04/2021 11:10 AM Purchasing Completed 10/04/2021 4:47 PM Budget and Finance Completed 10/04/2021 4:50 PM Maria Slavik Completed 10/04/2021 5:55 PM Liz Yongue Completed 10/05/2021 8:27 AM Board of County Commissioners Pending 10/20/2021 9:00 AM Packet Pg.391 LAKE COUNTY, FL REAL FLORIDA • REAL CLOSE CO C MODIFICATION OF CONTRACT Modification Number:Four(4) Contract Number:17-0606B Effective Date: 7/1/2021 Title: Fire E ui ment Parts Supplies, and Services Effective Date: July 1, 2017 Contracting Officer:Amy Munday Contractor Name and Address: o E-mail: amundayCalakecountyfl.o Telephone Number: (352)343-9389 Name: Bennett Fire Products Co,Inc. W Ch Issued BY. Address: P.O. Box 2458 2. Procurement Services City: Woodstock, GA 30188 CL Lake County Administration Building ATTENTION: Dann Bennettle 315 W.Main St., Suite 441 Y Tavares,Florida 32778-7800 INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modification and return 'CL ® this form to Procurement Services within ten 10 days after receipt. Once fully executed,a copy of this modification will be returned to the Contractor to attach to the original Contract. U. DESCRIPTION OF MODIFICATION:Extend contract one(1)year expiring June 30,2022. CONTRACTOR SIG ATURE BLOCK LAKE COUNTY SIGNAT BLOCK 00 Signature: Signature: 4to CD Print Name: Q 4,A 'Kelw e Print Name: Amy unday Title: lore Ole It Title: Contracting Officer Date: 1 ��z 1 Date: January 21, 2021 E-mail: �-It. net o Secondary E-mail: iz Distribution: Original-Bid Fife Copy—Contractor Contracting Officer PROCUREMENT SERVICES—DIVISION OF OFFICE OF MANAGEMENT AND BUDGET SERVICES P.O.BOX 7800.315 W.MAIN ST.,TAVARES,FL 32778•P 352.343.9839.F 352.343.9473 Packet Pg.392 Board o fCouniv Commissioners•wirmlakecouvve)fd.gor d„ LAKE tF COUNTY, FL MODIFICATION OF CONTRACT Modification Number:Three(3) Contract plumber: 17-0606B Effective Date: 6/30/2020 Title:.;Eire Equipment Darts-Suppalies-Service � Effective bate: July 1,2017 Contracting Officer.Amy Munday Contractor Name and Address: c E-mail: -,iiiiaiiidav(t IaLgcgLi!Llvt1. r sA — Telephone Number:.(352)343-9389 Name: Benrtett Eire Products Co., Inc. Address: P.O.Box 2458 W Issued By: y Procurement Services City; Woodstock GA 30188 Lake County Administration Building 31 S W.Main St.,Suite 441 ATTENTION. Dannv Bennett CL Tavares,Florida 32778-7800 INSTRUCTIONS: Contractor shall sign Signature Block showing acceptance of the below written modification and retur this form tg Procurement Services within ten 1t des after nNei t. Once fully executed,a copy of this modification will h CD returned to the Contractor to attach to the original Contract. DESCRIPTION OF MODIFICATION: Extend contract.one(1)year-expiring June 30, 2021. e CONTRAC OR SIGNA URE BLOCK LADE O TY SIG RE BLOCK Signature: Signature: °' — Print Name:. A nA 4 n/l'a+ Print Name: W Title: Pre- S,d cat Title: Contracting;Officer Date: Z 2-cs Z o Date: E-mail: G RrIA;Y{7 r G & aA +'l ev Secondary E-mail; r-be n,1e_ttbf e- a ;t. cep^ 0 Distribution: original—Bid File Copy--Contractor Contracting officer U PRO 1 ;tFVI v I SL RV IC I S -IJIVIsIoN of OF l(°I,CA,%1ANNr4tiHMI NT AN1)BID 6FISL12V IC i'S lye? RO%7800-3S;\4 ftfAlivS"f ,T\Vr1%RFS,11.32778 f' )2343 ';iit:'F1- 23419,473 ll orc 3V t`ou o,t"ata nx toners°1,11,11 iaAetcaunol-r.gov Packet Pg.393 D.14.a LAKE COUNTY f L 0 R I D A 0 MODIFICATION OF CONTRACT 1. Modification No.:2 2. Contract No.: 17-0606B Effective Date:July 1,2019 Effective.Date:July 1,2017 3. ContractingOfficer. Am M nda Y Y 5. Contractor Name and Address: 2 Tele hone Number: 352 343-9765 Bennett Fire Products Company, Inc. P.O.Box 2458 no 4. Issued By: W Woodstock,GA 30188 Procurement Services �+ Lake County Administration Building Attu: Danny Bennett,President 315 W.Main St.,Suite 441 Tavares Florida 32778-7800 CL 6. SPECIAL INSTRUCTIONS: Contractor is required to sip Block 8 showing acceptance of the below written modification and return this form to address shown in Block 4 within ten 1 d)days,after receipt,preferably by certified mail to ensure a system of positive receipts. Retain a photocopy of the signed copy of this modification and attach to original of contract which was nreviousiv provided. E 7.6 DESCRIPTION OF MODIFICATION:Contract modification to extend for one(1) year, expiring June 30, Updated Pricing Forms are also incorporated in this contract modification; please see attached. 2 8. Contractor's Signature RE 9. Lake C unty,Flda Name:bet n A e nil e-j+' B P i W to Title. pr"Ideftt n racting Officer I r � Date: l'e b r v A 1, Date ¢, 10. Distribution: Original-Bid No. 17-0606B Copies-Contractor _ Contracting Officer m ()N.*3 x.1,i)J.'riZcu',F fi[ZF OFF u'r STR VY SUS P.O.B{,l},7,400.3[5 W.MAIN ST..FAVARES,FL 3?77n-P 352.343.E 839•F 3 q1.343.9473 � Hourd Gom nri vvio Pe•rc•mi.1¢,1vt,<<srrt�oilti'/1s;�rt- IUNA H 0 1, S0LLIVAN SEAN m. rARK5..wur,o,, WINDY 11 FdtHA11,N t€SL[L(.A1I NONI low 1"i N i[ 17J Irr r 1 C)tcFrF,.F:? !)irYert'l. n trim 4 F)ijirrrt i Packet Pg.394 ATTACHMENT 2--PRICING rioRm Current brands in use by the Dire Rescue Division include the following. Please complete the following � information for those brands supported by your firm, Enter"yes"or"no"for stocking;distributor. If you represent other manufacturers for Simi oar fi rc-related equipment,parts,or supplies not listed,please add the manufacturer and pricing information in the blank spaces at end of pricing;table. aBraii>t% a fbtscoun# } rarly;Rate €,'; ' Rocld sit°,. � ot'f�)Gi�tPrlre�:n .<fo�?;lte air:5`ervtce�_. 3M COMLa ANY t'" r Dlsttiitito�?.s ABLE SNO MI — ACTION 0 AH STOCK W------ - — 0 AIM o0 AJAX ----------- U AICRON BRASS CL ALI,AMERICAN FIRE HOSE ALLEN SYSTEMS EL ALOCOLITE. 0 Am I EX > AMERICAN FIREWFAR 0 ptaJ NoAd wr�11 1 U s AMERICAN LAFRANCC U ANGUS — CJ AIVSIIL FDAMca S — APPLECRUFf , D&B EN I I~ttPRiSES B10 SYS, EMS BLAMINTON BAD(ILS --- U BOU'I'ON CO — DULLARI3 0 CALIFORNIA MOUNTAINCARNS _ —�-- 0 &C�tQ THER no w a 5 AIM 30 CAST PRODUCTS �en��� dive Prr�dv��5 Packet Pg. 395 D.14.a CHARKATE CHUBB(FOAM) CHURCHVILLE CIRCUL AIR CODE 3 COLLIN AXES � COLLINS DYNAMICS(ROM CORD COUNCIL TOOLS 0 —CUITERS EDGE 0 CW NEILSSFN w DARLEY&CO DAVID CLARK CL DID SMITH INDIAN TANKS � DICKE TOOL DRAEGER ENGINEEREDCL SOLUTIONS DRIJ EL DUO SAFETY EDISON EDWARDS AND CROMWELL EDWARDS MFG ELKHART BRASS I 3 ETI EMERGENCY TECHNOLOGY EXTENDA LITE(AKRON) FEDERAL SIGNAL CORP FIRE HOOKS UNLIMITED � FIREDEX - FIRE POWER FIREQUIP FLAMEFIGHTCR &mm 6 e P!4,d-,) s Packet Pg. 396 D.14.a TOM A TANK GEMTOR GLASSMASTER WE1-flt ono° t�lv1 6 M 'A �11 t?i GLOVE CORI, -` GORMAN RUPP PUMPS � HALE FIRE PUMPS ca HANNAY REELS 0 11ARRINGTON 0 HAZARD CONTROL w ficBERT HOLMATRO CL I10NEYWELL PRO HUMAT HUSKY CL 0 HYDRA SHIELD IMPERIAL IFOS,E 1OWA AMERICAN: JANESVILLE CJ JUSTRFrE i JV MFG f KAPPLFR r� j i KENDALL PRODUCTS K,OCHEK c CJ KOEHLER MF G CO KUSSMAUL LACROSSE BOOTS 11FE,LINERS LIONS UNIFORMS Packet Pg. 397 D.14.a LOUIS PRYER LOWELL MAC INSTRUMENTS MANN AXE MAILS SIGNAL LIGHT MC PRODUCTS MORAN(FLASH.) MORNING PRIDE 0 MSA NATALE(CIRCLE D) 0 w NORTH AMERIC;AN FIRE HOSE 2 NOVA CL NUPLA I'ACIFIC.REFLEX PARATECH c PARTNER PAULCONWAY SHIELDS PELICAN PETZL P I� PROT: L. W r t ��A v1h PHOENIX PIERCE r I r" I PIGEON MOUNTAIN INDUSTRIES o PLANO c CJ R&B FABRICATORS � RANGER RUBBER _ eww None we-it 10 fa RAWHIDE FIREHOSIr REDHEAD BRASS REFLEXITE i3an,7 :fit Ere Allelk4t l Packet Pg. 398 RICE HYDRO CO SCBAS SCO°!"T AViAI'!ON SECURITEX SENSEBU MOUNT'S--- T SERVUS.BOOTS � SHELI3Y WOLVT3RlNTi , !� SNAPTITE SNORKEL 0 SOUTH PARK w SIGNAL VEIRCLE PRODUCTS CLASS ONE(SPANCL iNS'E'RUMm;5) SPUMIF UR STERLING ROPE t SUPERVAC c' c TNT TOOLS _ TASK X omm T'TPS c THOROGO011 Hours 1 i SUPERIOR PNEUMATIC U TASKMASTER T TEAM EQUIPMENT TELELITE TEMPEST PANS 'T'OMAR TOPPS � TURTLE PLASTICS - - UNDERWATER KINETICS UNITY LIGI:E°I S -- VA.NNER f3�rt�eH Fri �'rac�.�5 Packet Pg. 399 VERIDIAN VERTX VET ER WATEROUS WELDON WHELEN ENGINEERING WILL BURT WINCO GENERATORS m 0 WINDSO.L WILIJAMS FOAM ' w i WORDI;N � ZEPHYRCL a ZIMA77C zlca //"'►► t �Lt Mn'c y Slack biAiKPAd i 4 �S i0 �- I,'-ire GrA 1� { 90ne mve ll &14'VV-5 /49 fiv Carr 46 M5A He.Nef:5 D C,a,,,,t,,,,M:5A Parts 149 Packet Pg.400 D.14.a �x LAKE CUNT F 1. 0 R I DA 0 MODIFICATION OF CONTRACT 1. Modification No.: 1 2. Contract No.: 17-0606B Effective Date:.Jul 1, 2018 2 Y Effective Date: June 1, �017 3. Contracting Officer: Donna Villinis, CPPB 5. Contractor Name and Address: Telephone Number: 352)343-9765 Bennett Fire Products Company, Inc. 4. Issued B PO Box 2458 y y' Woodstock, Georgia 30188 Procurement Services g Lake County Administration Building 315 W. Main St., Suite 441 Attn: Danny Bennett—President CIL Tavares, Florida 32778-7800 6. SPECIAL INSTRUCTIONS: Contractor is required to sign Block 8 showing acceptance of the below written modification and return this form to address shown in Block 4 within ten (10)days aver recut preferably by certifiedCD mail to ensure a system of positive receipts. Retain a photocopy of the signed copy of this modification and attach to _ original of contract, which was previously I)rovided. 7. DESCRIPTION OF MODIFICATION: 2 Contract modification to extend for one(1)year expiring June 30,2019. CJ CJ 8. Contractor's Signature REQUIRED 9. Lake County, Flo ida _ Name: 1 �, By: Title: +-E'-5)de Senior C ntracting Officer � Date: re 12 VAry Date 0 10. Distribution: Original -Bid No. 17-0606B Copies -Contractor Contracting Officer I ISCAL B ADMINIS IRA'I IVl.S1,RVK FS DIVISION01:PRt)CURHNIEN I SMVK` '- P U 13OX 7SOO•31?AW MAIN S'I .'I AVAR I S,1:1 37778•1'3>3.3=t 3�tX 3�i•F :�3 3-1 i 1)IT' � (Iartrtl of('otrntp l unrmLs.rrcnrrrs•tirun'.l��ecuunttJl,w�r IIatC11II1' I- SUIIIl.1iv TAN M MO. t,r hIVI)S It. hIU(It(,u IItiIII i,1a11'lU�'I J(ltill R(AkI Dish in 1 Pwrirt 2 Ui_+-r rid'; l)7str(<F 1 lei st rid i Packet Pg.401 D.14.a r ice" l 1 0 h € €_i A CONTRACT NO. 17-0606B Fire Equipment Parts—Supplies - Service LAKE COUNTY, FLORIDA, a political subdivision of the state of Florida, its successors and assigns through its Board of County Commissioners(hereinafter"County")does hereby accept,with noted modifications, if any,the bid of Bennet Fire Products(hereinafter"Contractor")to supply fire equipment parts, supplies,and services to the County pursuant to County Bid number 17-0606 (hereinafter"Bid"), addenda nos. 1 and 2, opening date 12/13/2016 and Contractor's Bid response thereto with all County Bid provisions governing. A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of o this Contract except that any items not awarded have been struck through. 0 No financial obligation under this contract shall accrue against the County until a specific purchase transaction is completed pursuant to the terms and conditions of this contract. Contractor shall submit the documents hereinafter listed prior to commencement of this Contract: Insurance CL Certificate—an acceptable insurance certificate (in accordance with Section 1.8 of Bid) must be received and approved by County Risk Management prior to any purchase transactions against the contract. The County's Procurement Services Manager shall be the sole judge as to the fact of the fulfillment of this Contract, and upon any breach thereof, shall, at his or her option, declare this contract terminated, and for ."L any loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor o and their surety for any required bond shall be liable. This Contract is effective from July 1, 2017 through June 30, 2018 except the County reserves the right to 0. terminate this Contract immediately for cause and/or lack of funds and with thirty(30)day written notice for 0. the convenience of the County. This Contract provides for four(4)one year renewals at Lake County's sole option at the terms noted in the Bid. Any and all modifications to this Contract must be in writing signed by the County's Procurement Services -- Manager. LAKE COUNTY, FLORIDA y Senior Contracting Officer Date: ' 1 i Distribution: Original-Bid File Copy-Contractor Copy-Department "Earning Community Confidence Through Excellence in Service" Office of Procurement Services 315 W. Main,Suite 441 P.O. Box 7800 Packet,Pg.402 Tavares, Florida 32778-7800 Ph (352)343-9839 Fax(352) 343-9473 D.14.a L A Kr -E fk---,'O U,.N T Y FL 0 R. IF)A OFFICE OF PROCUREMENT SERVICE PHONE: (3' 2) 343-9839 315 WEST MAIN STREET, SUITE 441 FAX- 35 )343-9473 PO BOX 7800 TAVARES FL 3 77R-7800 ADDENDUM NO. 1 November 22, 2016 2 ITg 17-0 06 Fire Equipment-parts-Supplies-Service W It is the vendor's responsibillty to ensure their receipt of all addenda,acid to clearly acknowledge all addenda within their initial bid or proposal response..Acknowledgement may be confirmed either by inclusion of a signed copy ofCL this adds ndUrn within the proposal response, or by completion and return of the addendum acknowledgement le section of the solicitation: Failure to acknowledge each addendum may prevent the laid or proposal from being considered for award. CL This addendum does not c1hange the date for receipt of bids or proposals. Questions concerning this solicitation are due December 2,, 2016. The purpose of th is add'endurn Js address an > ingUiry received, A vendor asked about the re-procurement costs mentioned in Sections 1..10, 1.11,and 3.27 of the ITB, The County reserves the right to charge a vendor re-procu rernent costs wdhen the original awardee defaults in the performance of their contract, and the County is forced to obtain the Foods or services from another higher priced vendor W through rv-procu rein ent, This is 50ndard language in the County's solicitations and is an option available to the County to try and recoup some of the losses associated with re-procurement. ram. The intent of this particular solicitation (ITB 17-0606) is to establish a pool of contracted vendors to cover the County's needs for varlovs goods and services utili2ed by the Public Safety and Fleet Management Departments, Re-procurement wotild not normally occur for this type of solicitation because there are u.suia Ily multiple sources available to meet our needs. Ackno lei ement of receipt of Addendum- Firm Name �,� l�l � f� r® d t �t�� Psd a Title: 5agrf8t�lre: �,�. �r�„' ,. �, � a�P«�tiw�,., - � Typed/Printed Name: i, i i r. 9 Packet iPg.403 D.14.a x LAKE COUNTY L 0 fT I DA OFFICE OF PROCUREMENT SERVICES PHONE: (335,2) 343-903 315 WEST MAIN STREET, SUITE 4.41 FAX: 52) 4 - 473 PO BOX 7800 TAVARES FL 3.2778-7840 ADDENDUM NO. November 30& 016 a 2 ITf3 17-060 6 Fire Equipment-Parts-Supplies-Service 0) lt15 the vendor's responsibility to ensure their receipt of all addenda,and to clearly acknowledge all addenda within 2 their initial bid or proposal response. Acknowledgement may be confirmed either by inclusion of a signed copy of CL this adrdendurn within the proposal response, or by completion and return ofthe addendum acknowledgement le section of the solicitation. Failure to acknowledge each addendum may prevent the bid or proposal from bei.,nE, considered for award. CL This addendum does not change the date for receipt of bids Or Proposals. Questions concerning this solicitation are due December 2,2016• The purpose of this addendum is to address the 76 following-. Current term and supply agreements under the preVi.ous Invitation to Bid(ITB##12-0806)expire ilur a 30,2017. It is anticipated that the new term and supply agreements awarded u rider this ITB#17-•0606 shaill be effective July 1, c, 2017• Vendors shall submit,price discounts that will he deducted off current list Prices for products at the time of W purchase. r�. 0 Acknowledgement of receipt of Addendum: ca Firm Name. 3 k l i "e' r t. i.,,,` d Date: � �. � ,. Signature: a f, • , ,...k,��. ca Title: '<, .. ,, u�A .,• W.� Typed/Printed N'arne; _s 1 Packet iPg.404 D.14.a LAKE C0tJNTY TKVITATION 0 FIRE EQUIPMENT -PARTS -SUPPLIES - SERVICE TTB Nmmb r: 17-06('16 C'onlracting Offlacr: D.Vili uis Bid Due Dante: December 131,2101 Prr-Hid Cauf Date: NotApplicablc Bid Due'lirnc: 3,00 p.m.. TTB TssueDate: October 24, 2016, TABLE OF CONTUNTS F(TTO I: Special TmTns and Conditions 2. SECTION 2: Statenicnt of Work 14 y SLC''1`L0N 1: Clcra~ral'1"eritas r rrri 'cnrlit naffs 16 0 2 SEC IRON 4: 11a'icitlglC'crtiatacatirnrs;Si�lgiaturr.� 20 CL :L 5ECTT N 5: Attaachmunts 'a PECIFIC l,A(ATiTIONRE E,MENT AS NOTEDBELOW: Proposal andier Perfbmianuc:B and: Neat applicrr6lu to this 1'viiCL C'citificate o1:ComputmoylLiounsc; Nut aapplkt 6ble Io this 1'i°B _ ... ....._w ......... ...... ....... .. ... Indcrnnific;aatiurCInsuraancV: section 1. Pru-Bid C unftrunec/Waalk- hraa; Not appliQable to this ITT1 At the date and time specified above, all bids that have been received in as timely manner witl be opened, recorded, and accepted for consideration. The names of the bidders suh nzit(iaal; hidaa will he read aloud aaml r"urdcd, The Dials will be available for inspection during normal business hours in the Office of Rrocurernunt cTviix,,; shirt (30) calendar days after the official bid due mate. )Mien counter- ca signed by an authorized County represuntativi; this document and any sreeifically identified attachinents �-- may form the contract document bindin the parties,to all puirormaanc:c spo,.;iiasad buruin. Vendors shall complete and return the entirety of this ITB Document, and aattaach all other � information requested in this I'TII document (See Provision 1.13). Failure to sign the bid response, or to sulvinit the bid.response by(he specified time and.data`,many be cause for rijea'tiun of the bid. NO-RESPONSE REPLY 0 Tf any vendor does not want to respond to this sulic;itadon at this time, or, 'would,like to be removed ti'carn C? Lake Couiat 's Vendor List,plepase:rn try the appropriate space, c:rtaat plete name Mow.and return this}gage � only. n Not interested at This time; keel? our llrn.i on l.rtke Courlty's, Vendors ilist for future Sol icitations foi' this product 1 service � Please rerr ove our thin from Lake County's Vendor's Lisl fcrr dais lna'cadU0.I Sarre ice, ar'V;N DO 111 I)ENTTFICATI O nmpny laarne: ` % � r C Pr r�.. ..s Fac T'Irene 1"aaaaatax " y � _ F-mail Address: t._l ;l h`I, �' � i i Contact Person: d p (4�14 1 Packet iPg.405 SECTION I — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.1: Purpose The purpose of this solicitation is to establish multiple term and supply contracts for the purchase of various brands of parts, supplies, equipment, and services used by the County on an as needed basis in conjunction with its public safety needs. This is an indefinite quantity contract with no guarantee goods or services will be required. The 0 County does not guarantee a minimum or maximum dollar amount to be expended on any contract(s)resulting from this Invitation to Bid(ITB). C7 Section 1.2: Designated Procurement Representative Questions concerning any portion of this solicitation shall be directed in writing [fax and e-mail accepted] to the below named individual who shall be the official point of contact for this t� solicitation. To ensure reply, questions should be submitted no later than seven (7)working days 0 before the bid due date. Donna Villinis, CPPB, Senior Contracting Officer Lake County BCC Office of Procurement Services 315 W. Main Street, Room 441 PO BOX 7800 Tavares, FL 32778-7800 0 U_ 76 Phone: 352-343-9839 Fax: 352-343-9473 > E-mail: dvillinisglakecountvfl.gov No answers given in response to questions submitted shall be binding upon this solicitation unless released in writing as an addendum to the solicitation by the Lake County Office of Procurement Services. Section 1.3: Method of Award The County intends to award multiple contracts under this solicitation to maximize coverage for 2 the variety of brands it purchases for its operations. It is anticipated that multiple vendors may 0 be awarded for the same brand. In this case, the County may request quotes from vendors under contract for the same brand if discounts are equal or if stocking issues are concerns. 2 i� As the best interests of the County may require, the County reserves the right to reject any and all offers or to waive any minor irregularity or technicality in bids received. 2 Packet Pg.406 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section IA: Pre-Bid Conference/ Site Visits Not applicable to this solicitation. Section 1.5: Term of Contract This contract shall commence on the first calendar day of the month succeeding approval of the 0 contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter distributed by the County's Office of Procurement Services; and t� contingent upon the completion and submittal of all required pre-award documents. The initial contract term shall remain in effect for twelve (12) months, and then the contract will remain in effect until completion of the expressed and/or implied warranty period. The contract pricing caa resultant from this solicitation shall prevail for the full duration of the initial contract term unless .0 otherwise indicated elsewhere in this document. 2 t� 0 Section 1.6: Option to Renew W The County shall have the option to renew this contract for four (4) additional one (1) year period(s). Prior to the completion of each exercised term of this contract, the vendor shall be notified in writing of the County's intent to renew. It is the vendor's responsibility to request any pricing adjustment in writing under this provision at the time of renewal. The vendor's written request for adjustment should be submitted at least thirty (30) calendar days prior to expiration of the then current contract term. The vendor adjustment request must clearly 0 substantiate the requested increase (with copies of manufacturer's invoices, notices of price U_ increases, etc.). If no adjustment request is received from the vendor, the County will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. 2 Any adjustment request received after the commencement of a new option period shall not be considered. The County reserves the right to reject any written price adjustments submitted by the vendor and/or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a County prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County. Section 1.7: Method of Payment Invoices shall be sent to the County user department(s) that requested the items through a purchase order. The date of the invoice shall not exceed thirty (30) calendar days from the u delivery of the goods or services. Under no circumstances shall the invoice be submitted to the County in advance of the delivery and acceptance of the items. In addition to the general invoice requirements stated below, the invoice shall reference, or include a copy of, the corresponding delivery ticket number or packing slip number that was signed by an authorized representative of E the County user department at the time the items were delivered and accepted. All invoices shall contain the contract and/or purchase order number, date and location of delivery or service, and confirmation of acceptance of the goods or services by the appropriate 3 Packet Pg.407 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 County representative. Failure to submit invoices in the prescribed manner will delay payment, and the vendor may be considered in default of contract and its contract may be terminated. Payments shall be tendered in accordance with the Florida Prompt Payment Act, Part VII, Chapter 218, Florida Statutes. Section 1.8: Insurance 0 Each vendor shall include in its solicitation response package proof of insurance capabilities, including but not limited to, the following requirements: [This does not mean that the vendor t� must have the coverage prior to submittal, but, that the coverage must be in effect prior to a purchase order or contract being executed by the County.] An original certificate of insurance, indicating that the awarded vendor has coverage in .0 accordance with the requirements of this section, shall be furnished by the vendor to the Contracting Officer within five (5) working days of such request and must be received and - accepted by the County prior to contract execution and/or before any work begins. 0) The vendor shall provide and maintain at all times during the term of any contract, without cost CL or expense to the County, policies of insurance, with a company or companies authorized to do business in the State of Florida, and which are acceptable to the County, insuring the vendor against any and all claims, demands or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services and/or obligations of theCL vendor under the terms and provisions of the contract. The vendor is responsible for timely 0 provision of certificate(s) of insurance to the County at the certificate holder address evidencing U_ conformance with the contract requirements at all times throughout the term of the contract. 2 Such policies of insurance, and confirming certificates of insurance, shall insure the vendor is in < accordance with the following minimum limits: General Liability insurance on forms no more restrictive than the latest edition of the Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services Office or equivalent without restrictive endorsements, with the following minimum limits and coverage: Each Occurrence/General Aggregate $500,000 Products-Completed Operations $500,000 Personal & Adv. Injury $500,000 ca Fire Damage $50,000 , Medical Expense $5,000 Contractual Liability Included u Automobile liability insurance, including all owned, non-owned, scheduled and hired autos with the following minimum limits and coverage: E Combined Single Limit $300,000 or Bodily Injury (per person) $100,000 Bodily Injury (per accident) $300,000 4 Packet Pg.408 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Property Damage $100,000 Workers' compensation insurance based on proper reporting of classification codes and payroll amounts in accordance with Chapter 440, Florida Statutes, and/or any other applicable law requiring workers' compensation (Federal, maritime, etc.) If not required by law to maintain workers compensation insurance, the vendor must provide a notarized statement that if he or she is injured, he or she will not hold the County responsible for any payment or compensation. 0 Employers Liability insurance with the following minimum limits and coverage: Each Accident $100,000 Disease-Each Employee $100,000 a�a Disease-Policy Limit $500,000 2 Lake County, a Political Subdivision of the State of Florida, and the Board of County - Commissioners, shall be named as additional insured as their interest may appear on all applicable liability insurance policies. The certificate(s) of insurance, shall provide for a minimum of thirty (30) days prior written notice to the County of any change, cancellation, or nonrenewal of the provided insurance. It is the vendor's specific responsibility to ensure that any such notice is provided within the stated timeframe to the certificate holder. 0 If it is not possible for the Vendor to certify compliance, on the certificate of insurance, with all of the above requirements, then the Vendor is required to provide a copy of the actual policy endorsement(s)providing the required coverage and notification provisions. 2 Certificate(s) of insurance shall identify the applicable solicitation (ITB/RFP/RFQ) number in the Description of Operations section of the Certificate. 0 Certificate holder shall be: LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, AND THE BOARD OF COUNTY COMMISSIONERS P.O. BOX 7800 TAVARES, FL 32778-7800 Certificates of insurance shall evidence a waiver of subrogation in favor of the County, that coverage shall be primary and noncontributory, and that each evidenced policy includes a Cross u Liability or Severability of Interests provision, with no requirement of premium payment by the County. The Vendor shall be responsible for subcontractors and their insurance. Subcontractors are to provide certificates of insurance to the prime vendor evidencing coverage and terms in accordance with the Vendor's requirements. 5 Packet Pg.409 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 All self-insured retentions shall appear on the certificate(s) and shall be subject to approval by the County. At the option of the County, the insurer shall reduce or eliminate such self-insured retentions, or the vendor or subcontractor shall be required to procure a bond guaranteeing payment of losses and related claims expenses. The County shall be exempt from, and in no way liable for, any sums of money, which may represent a deductible or self-insured retention in any insurance policy. The payment of such 0 deductible or self-insured retention shall be the sole responsibility of the vendor and/or subcontractor providing such insurance. C7 Failure to obtain and maintain such insurance as set out above will be considered a breach of contract and may result in termination of the contract for default. a�a Neither approval by the County of any insurance supplied by the vendor or Subcontractor(s), nor 2 a failure to disapprove that insurance, shall relieve the vendor or Subcontractor(s) of full - responsibility for liability, damages, and accidents as set forth herein. W Section 1.9: Bonding Requirements a. Not applicable to this solicitation. Section 1.10: Delivery CL The vendor shall make deliveries within ten (10) calendar days after the date of the order. All deliveries shall be made in accordance with good commercial practice and all required delivery timeframes shall be adhered to by the vendor(s), except in such cases where the delivery will be 2 delayed due to acts of God, strikes, or other causes beyond the control of the vendor. In these cases, the vendor shall notify the County of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the County. 0 Delivery of emergency orders shall be within forty-eight (48) hours. No stock deliveries will be accepted on Saturdays, Sundays, or County holidays. The ordering department will advise vendor if the order is an emergency when placed. Should the vendor(s) to whom the contract(s) is awarded fail to deliver the required goods or services under a specific order in the number of days stated above, the County reserves the right t� to cancel the specific order under the contract on a default basis after any back order period that has been specified in this contract has lapsed. If the specific order is so terminated, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to u charge the incumbent vendor with any re-procurement costs. If the vendor fails to honor these re-procurement costs, the County may terminate the contract in its entirety for default. Certain County employees may be authorized in writing to pick-up materials under this contract. Vendors shall require presentation of this written authorization. The vendor shall maintain a copy of the authorization. If the vendor is in doubt about any aspect of material pick-up, vendor shall contact the appropriate user department to confirm the authorization. 6 Packet Pg.410 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.10.1: Shipping Terms, F.O.B. Destination-Inside Delivery The F.O.B. point for any product ordered as a result of this solicitation shall be F.O.B.: DESTINATION — INSIDE DELIVERY. The title for each item will pass from the contractor to the County only after the County receives AND accepts each item. Delivery will not be complete until the County has accepted each item. Delivery to a common carrier shall not constitute delivery to the County. Any transportation dispute shall be between the contractor and 0 the carrier. The County will not consider any bid or proposal showing a F.O.B. point other than F.O.B.: Destination—Inside Delivery. C7 Section 1.10.2: Back Orders If the vendor cannot deliver an ordered item in accordance with the scheduled delivery date due .0 to a current existing backorder of that item with the vendor's manufacturer or distributor; the 2 vendor shall insure that such back orders are filled within ten (10) calendar days from the initial - scheduled delivery date for the item. The vendor shall not invoice the County for back ordered items until such back orders are delivered and accepted by the County's authorized representative. It is understood and agreed that the County may, at its discretion, verbally cancel CL back orders after the grace period identified in this paragraph has lapsed, seek the items from another vendor, and charge the incumbent vendor under this contract for any directly associated re-procurement costs. If the vendor fails to honor these re-procurement costs, the County may terminate the contract for default. C. 0 Section 1.11: Acceptance of Goods or Services The product(s) delivered as a result of an award from this solicitation shall remain the property 2 of the contractor, and services rendered under the contract will not be deemed complete, until a < < physical inspection and actual usage of the product(s) and/or service(s) is (are) accepted by the County and shall be in compliance with the terms herein, fully in accord with the specifications 0 and of the highest quality. Any goods and/or services purchased as a result of this solicitation and/or contract may be tested/inspected for compliance with specifications. In the event that any aspect of the goods or services provided is found to be defective or does not conform to the specifications, the County reserves the right to terminate the contract or initiate corrective action on the part of the vendor, to include return of any non-compliant goods to the vendor at the vendor's expense,requiring the t� vendor to either provide a direct replacement for the item, or a full credit for the returned item. , The vendor shall not assess any additional charge(s) for any conforming action taken by the U_ County under this clause. The County will not be responsible to pay for any product or service u that does not conform to the contract specifications. In addition, any defective product or service or any product or service not delivered or performed by the date specified in the purchase order or contract, may be procured by the County on the E open market, and any increase in cost may be charged against the awarded contractor. Any cost incurred by the County in any re-procurement plus any increased product or service cost shall be withheld from any monies owed to the contractor by the County for any contract or financial obligation. 7 Packet Pg.411 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.11.1: Deficiencies to be corrected by the Vendor The vendor shall promptly correct all apparent and latent deficiencies and/or defects in work, and/or any work that fails to conform to the contract documents regardless of project completion status. All corrections shall be made within ten (10) calendar days after such rejected defects, deficiencies, and/or non-conformances are verbally reported to the vendor by the County's project administrator, who may confirm all such verbal reports in writing. The vendor shall bear 0 all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the County may, at its discretion, notify the vendor, in writing, that the vendor t� is subject to contractual default provisions if the corrections are not completed to the satisfaction of the County within ten (10) calendar days of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice, the County shall place the vendor in default, caa obtain the services of another vendor to correct the deficiencies, and charge the incumbent .0 vendor for these costs, either through a deduction from the final payment owed to the vendor or 0 through invoicing. If the vendor fails to honor this invoice or credit memo, the County may terminate the contract for default. 0) Section 1.12: Warranty a. The vendor agrees that, unless expressly stated otherwise in the bid or proposal, the product and/or service furnished as a result of an award from this solicitation shall be covered by the most favorable commercial warranty the vendor gives to any customer for comparable quantitiesCL of products and/or services and the rights and remedies provided herein are in addition to said 0 warranty and do not limit any right afforded to the County by any other provision of this U- 76 solicitation. > 2 The vendor hereby acknowledges and agrees that all materials, except where recycled content is < specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. 0 Section 1.13: Delivery of Solicitation Response Unless a package is delivered by the vendor in person, all incoming mail from the U.S. Postal Service and any package delivered by a third party delivery organization (FedEx, UPS, DHL, private courier, etc.) will be opened for security and contamination inspection by the Lake County Clerk of the Circuit Court Mail Receiving Center in an off-site secure controlled facility t� prior to delivery to any Lake County Government facility, which includes the Lake County Office of Procurement Services. U- To be considered for award, a bid or proposal must be received and accepted in the Office of Procurement Services prior to the date and time established within the solicitation. A response will not be considered for award if received in the Office of Procurement Services after the official due date and time regardless of when or how it was received by the Lake County Clerk of Court Mail Receiving Center. Allow sufficient time for transportation and inspection. The exterior of each envelope/package shall be clearly marked with the bidder's name and address, and the solicitation number and title. Ensure that your bid or proposal is securely sealed 8 Packet Pg.412 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 in an opaque envelope/package to provide confidentiality of the bid or proposal prior to the due date stated in the solicitation. If you plan on submitting your bid or proposal IN PERSON,please bring it to: LAKE COUNTY PROCUREMENT SERVICES 315 W. MAIN STREET 0 4TH FLOOR, ROOM 441 TAVARES, FLORIDA If you submit your bid or proposal by the UNITED STATES POSTAL SERVICE (LISPS), please mail it to: LAKE COUNTY PROCUREMENT SERVICES 2 PO BOX 7800 TAVARES, FL 32778-7800 W If you submit your bid or proposal by a THIRD PARTY CARRIER such as FedEx, UPS, or a private courier,please send it to: LAKE COUNTY PROCUREMENT SERVICES MAIL RECEIVING CENTER 32400 COUNTY ROAD 473 0 LEESBURG, FL 34788 76 Facsimile (fax) or electronic submissions (e-mail)will not be accepted. 2 Section 1.14: Completion Requirements for Bids The bid submittal shall consist of this entire ITB document, with required sections completed by the vendor. Ensure that you sign the bid in the certification box in Section 4. One (1) signed original, two (2) complete hardcopies, and one electronic copy (jump drive/CD) of the bid 9 shall be sealed and delivered to the Office of Procurement Services no later than the official bid due date and time. Any bid received after this time will not be considered and will be returned unopened to the submitter. The County is not liable or responsible for any costs incurred by any Bidder in responding to this ITB including, without limitation, costs for product t� and/or service demonstrations if requested. i� When you submit your bid, you are making a binding offer to the County and are agreeing to all u of the terms and conditions in this Invitation to Bid. Use only the form(s) provided in this document. If you make any change to the content or format of any form, the County may disqualify your offer. All information shall be legible and either written in ink or typewritten. If you make a correction or change on any document, the person signing the bid proposal must E initial the change. The bid shall be manually signed in BLUE INK by an official authorized to legally bind the Bidder to its provisions. 9 Packet Pg.413 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 COMPLETION OF BID PACKAGE: The vendor shall complete all required entries in Section 4 of the bid form such as, but not limited to, pricing pages, signature, certifications, references, and acknowledgement of any solicitation addenda. The vendor shall submit the entire solicitation with all Section 4 entries completed in the number of copies specified to the address specified in this solicitation. The vendor shall also submit any supporting documents (to include proof of insurability and provision of bid bonds as required), samples, and/or descriptive literature required by any of the provisions in Section 2 of the solicitation in a separate sealed 0 envelope / package marked "Literature for Bid 17-0606." Do not indicate bid prices on literature. C7 Specific Completion Directions: The bid submittal shall consist of this entire ITB document, with required sections completed 2 by the vendor. )o� Complete the requested information at the bottom of the ITB cover page (page 1). c )o� Pricing shall be completed as directed within Section 4. )o� Initial and date in BLUE INK the appropriate space(s) in Section 4 for each addendum (if any) issued for this ITB. c. )o� Insert any prompt payment discount that you will offer. Note payment terms are NET 30 DAYS otherwise. Complete the reference form (include at least three references) contained within the CL solicitation as Attachment 1. 0 U- )o� Complete all certifications, vendor information, and ensure that you sign the bid (in BLUE ink) in the certification box 2 )o� Provide proof of insurance in compliance with the stated requirements in section 1.8 by submitting either a certificate of insurance or evidence of insurability. c, Section 1.15: Availability of Contract to Other County Departments Although this solicitation is specific to one or more County Departments, it is hereby agreed and ` understood that any County department or agency may avail itself of this contract and purchase any and all items specified herein from the vendor(s) at the contract price(s) established herein. Under these circumstances, a contract modification shall be issued by the County identifying the requirements of the additional County department(s). Section 1.16: Business Hours of Operations U- Deliveries shall be made during regular business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.) No deliveries or work (if vendors provides equipment service) shall be performed a°'a after regular business hours or on Saturdays, Sundays, or County holidays except when necessary in an emergency situation, for the proper care and protection of the work already E performed, and/or when permission to do such work is secured from the County Department representative. No overtime work shall be started without prior approval of the immediate project manager or his/her designated representative. 10 Packet Pg.414 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.17: Catalogs/Price Lists The vendor shall provide its website address on page 21 of Section 4 where product catalogs and price lists are available for viewing and/or downloading. With the bid submittal, the vendor shall include a CD or thumb drive of the current catalogs and manufacturer's price lists for the brands quoted. Failure to meet this requirement may result in 0 the offer being rejected. Upon request, the vendor shall provide hardcopies of the manufacturer's product catalogs and price lists at no additional cost to the County. c� Section 1.18: Compliance with Federal Standards All items to be purchased under this contract shall be in accordance with all governmental .0 standards, to include, but not be limited to, those issued by the Occupational Safety and Health 2 Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and - the National Fire Protection Association (NFPA). 0) Section 1.19: Hourly Rates a. The hourly rate quoted shall be deemed to provide full compensation to the vendor for labor, equipment use, travel time, and any other element of cost or price. This rate is assumed to be at straight-time for all labor, except as otherwise noted. The vendor shall comply with minimum 2) 0. wage standards, and/or any other wage standards specifically set forth in this solicitation and 0 resultant contract, and any other applicable laws of the State of Florida. If overtime is allowable U_ under this contract, it will be covered under a separate item in the special clauses 2 Section 1.20: Labor, Materials, and Equipment Shall be Supplied by the Vendor c, Unless otherwise stated in this solicitation, for service to be performed, the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. Section 1.21: Purchase of Other Brands 0 U Although this solicitation and resultant contract identifies specific brands, it is hereby understood and agreed that additional brand(s) may be added to this contract at the option of the County. Under these circumstances, a County representative will contact vendor(s) to obtain a quote for u the additional brand(s). If the discount proposed by the vendor for the additional brand(s) is considered to be fair and reasonable, then the brand(s) would be added to the contract through the issuance of a modification to the contract. a� The incumbent vendor(s) has/have no exclusive right to provide these additional brand(s). The County reserves the right to award additional brand(s) to the lowest priced contract vendor, to multiple contact vendors, or to acquire the items through a separate solicitation if it determines 11 Packet Pg.415 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 the price discount offered is not fair or reasonable or for other reasons at the County's sole discretion. Section 1.22: Rebates and Special Promotions All rebates and special promotions offered by a manufacturer during the term of the contract shall be passed on by the vendor(s) to the County. It shall be the responsibility of the vendor to 0 notify the County of such rebates and/or special promotions during the contract period. Special promotions shall be offered by the vendor(s) to the County provided that the new price charged for the item(s) is lower than would otherwise be available through the contract. It is understood that these special promotions may be of a limited duration. At the end of such caa promotion, the standard contract price shall prevail_ 2 Section 1.23: Repair and Parts Manuals to be Provided 0) The vendor shall supply the County with a minimum of one (1) comprehensive repair and parts manual which identify the component parts, and which describe the appropriate process for CL repairing the equipment purchased by the County in conjunction with this solicitation. The manuals shall be supplied prior to, or upon, delivery of the equipment. Final payment shall be withheld until such time as these manuals are received by the County. Section 1.24: Risk of Loss U- The vendor assumes the risk of loss of damage to the County's property during possession of such property by the vendor, and until delivery to, and acceptance of, that property to the County. The vendor shall immediately repair, replace or make good on the loss or damage without cost to the County, whether the loss or damage results from acts or omissions (negligent or not) of the vendor or a third parry. 0 The vendor shall indemnify and hold the County harmless from any and all claims, liability losses and causes of action which may arise out of the fulfillment of this contract. The vendor shall pay all claims and losses of any nature whatsoever in connection therewith, and shall defend all suits, in the name of the County when applicable, and shall pay all costs and judgments which may issue thereon. Section 1.25: Safety 2 i� The vendor shall be responsible for initiating, maintaining and supervising all safety precautions u and programs in connection with the work and for complying with all requirements of the Occupational Safety and Health Administration Act (OSHA). The vendor shall take all necessary precautions for the safety of and shall provide the necessary protection to prevent damage, injury or loss to persons or property. E The vendor shall provide all standard equipment, work operations, safety equipment, personal protective equipment, and lighting required or mandated by State, Federal, OSHA, or Americans with Disabilities Act of 1990 (ADA) regulations. 12 Packet Pg.416 SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 The vendor shall designate a competent person of its organization whose duty shall be the prevention of accidents at this site. This person shall be literate and able to communicate fully in the English language because of the necessity to read job instructions and signs, as well as the need for conversing with management personnel. This person shall be the vendor's superintendent unless otherwise designated in writing by the vendor to the Contract Manager. 0 Section 1.26: Special Notice to Vendors Regarding Federal and/or State Requirements Upon award of a contract resulting from this solicitation, the vendor shall utilize the U.S. Department of Homeland Security's E-Verify system in accordance with the terms governing use of the system to confirm the employment eligibility of: a�a 1) All persons employed by the vendor during the term of the contract to perform 2 employment duties within Lake County; and 2) All persons, including subcontractors, assigned by the vendor to perform work pursuant W to the contract. Section 1.27: Training When applicable, the vendor shall supply the County with a minimum of one (1) comprehensive training manual which describes the appropriate use of the equipment purchased by the County 2) 0. in conjunction with this solicitation. The manual(s) shall be included with the equipment upon delivery. Final payment shall be withheld until such time as these manuals are received by the U- 76 County. > 2 Upon request, the vendor shall provide an intensive training program to County employees < regarding the use of the products or services supplied by the vendor in conjunction with this solicitation. This training shall be no additional charge to the County. The vendor shall bear all 0 costs of registration fees and manuals and texts, or other instructional materials associated with the required training. Section 1.28: Wage Rates Under this contract, the wage rate paid to all laborers, mechanics and apprentices employed by the vendor for the work under the contract, shall not be less than the prevailing wage rates for t� similar classifications of work as established by the Federal Government and enforced by the U.S. Department of Labor, Wages and Hours Division, and Florida's Minimum Wage requirements in Article X, Section 24 (f) of the Florida Constitution and enforced by the Florida u Legislature by statute or the state Agency For Workforce Innovation by rule, whichever is higher. 13 Packet Pg.417 SECTION 2 — STATEMENT OF WORK ITB Number: 17-0606 SCOPE OF SERVICES General Requirements It is the intent of the County to establish multiple contracts for its annual requirements for fire equipment, parts, supplies, and/or services for the County's Public Safety Department, Fire Rescue Division, and the County's Fleet Management Division. 0 The vendor hereby acknowledges and agrees that all parts and/or materials supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for t� their merchantability, and fit for a particular purpose unless recycled, used, or remanufactured goods are specifically requested or approved at the time the order is placed. Emergency/Disaster deliveries may be required during non-business hours. Vendors shall submit a contact person's name and telephone number where requested in the Pricing Section for emergency orders. It is the vendor's responsibility to ensure that the County has received the latest version of any MSDS required by 29 CFR 1910.1200 with the first shipment of any hazardous material. Also, CL at any time the content of an MSDS is revised, the vendor shall promptly provide a new MSDS to the County with the new information relevant to the specific material_ The vendor shall be required to furnish price lists on jump drive or CD upon request from the _ CL Public Safety Department or Fleet Management Division at no charge. This price list shall provide descriptive literature, technical data and service information for items awarded. Time of U_ delivery for these lists shall be mutually agreed upon by the vendor and the County representative. 2 Repair Services Unless otherwise stated in this solicitation, the vendor shall furnish all labor, material and 0 equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. The vendor(s) shall possess all special hand tools and special equipment recommended by the equipment and part manufacturer(s) to effectively and efficiently make repairs. The vendor(s) shall abide by OSHA requirements and the staff assigned to the County's projects shall be ASE or factory certified. All material, workmanship, and equipment shall be subject to the inspection and approval of the Public Safety Department. t� Vendor(s) shall be required to submit a written estimate for each prospective project under this contract before a work order for that specific project is issued. The estimate must reflect the u regular hourly wages for each classification represented in this contract, and the percentage discounts or mark-ups for materials and equipment that were quoted by the vendor on its initial offer or the most current contract pricing. The estimate shall be itemized by the number of work hours per classification, and by the cost of materials and equipment. Lump sum estimates will E not be accepted. If multiple vendors are available to quote an estimate for the specific work, the County reserves the right to award the project based on the lowest written estimate, or to reject all estimates when such action is determined to be in the best interests of the County, and obtain the required services from another source of supply. 14 Packet Pg.418 SECTION 2 — STATEMENT OF WORK ITB Number: 17-0606 Upon approval of the estimate, the County's authorized representative shall generate and issue a Work Order for the specific repair project. The Work Order shall include the scope of work to be completed. For purposes of identification and payment, the Work Order shall be numbered and dated. The vendor's name shall then be entered on the Work Order and that order will then be issued to the vendor. The Work Order shall also direct the vendor to commence work on a certain day and it shall specify the amount of time allotted for completion of work covered by the 0 Work Order. All work covered by a Work Order shall constitute a Contract Schedule. Delivery Locations Fire Rescue Vehicle Maintenance/Fleet Division 25028 Kirkwood Avenue Astatula, FL 34705 2 Department of Public Safety Fire Station No. 20 0) 37711 SR 19 Umatilla, FL 32784 a. Department of Public Safety 315 W Main St Suite 411 2) Tavares, FL 32778 0 County Fleet Management Division 20423 Independence Boulevard 2 Groveland, FL 34736 c, 0 15 Packet Pg.419 SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 3.1 DEFINITIONS may issue an addendum in response to any inquiry received,prior Addenda:A written change to a solicitation. to bid opening, which changes, adds to, or clarifies the terms, Bid:Shall refer to any offer(s)submitted in response to this ITB. provisions,or requirements of the solicitation. The bidder should Bidder: Refers to any entity that submitted a bid under an ITB. not rely on any statement or explanation whether written or verbal, Contract: The agreement to perform the services set forth in this other than those made in this solicitation document or in any solicitation. The contract will be comprised of the solicitation addenda issued. Where there appears to be a conflict between this document signed by both parties with any addenda and other solicitation and any addenda, the last addendum issued shall attachments specifically incorporated. prevail. It is the bidder's responsibility to ensure receipt and to Contractor: The vendor to which award has been made. acknowledge all addenda and any accompanying documentation. County: Shall refer to Lake County,Florida. Failure to acknowledge each addendum may prevent the bid from E Invitation to Bid(ITB): Shall mean this solicitation document, being considered for award , including any and all addenda. An ITB contains well-defined D. Contents of Solicitation and Bidders'Responsibilities terms,conditions,and specifications,and is awarded to the lowest It is the responsibility of the bidder to become thoroughly familiar priced responsive and responsible bidder. with the requirements, terms, and conditions of this solicitation. Modification: A written change to a contract. Stated unawareness of contractual terms and conditions will not be Responsible: Refers to a bidder that has the capacity and accepted as a basis for varying the requirements of the County or capability to perform the work required under an Invitation to Bid, the amount to be paid to the vendor. and is otherwise eligible for award. E. Restricted Discussions M Responsive: Refers to a bidder that has taken no exception or From the date of issuance of this solicitation until final County deviation from the terms,conditions,and specifications in an ITB. action, vendors should not discuss the solicitation with any 0 Solicitation: The written document requesting either bids or employee,agent,or any other representative of the County except proposals from the marketplace. as authorized by the designated procurement representative. The Vendor: A general reference to any entity responding to this only communications that shall be considered pertinent to this solicitation or performing under any resulting contract. solicitation are written documents from the vendor addressed to the y designated procurement representative and relevant documents The County has established that the words "shall", "must", or promulgated by the designated procurement representative. 2- "will" are equivalent within this ITB and indicate a mandatory F. Change to,Withdrawal of,or Mistake in,Bid :5 requirement which shall not be waived by the County. Chances to Bid-Prior to bid opening,a bidder may change its bid C- 3.2 INSTRUCTIONS TO BIDDERS by submitting a new bid with notice on the firm's letterhead, A. Bidder Qualification signed by an authorized agent, stating that the new submittal It is the policy of the County to encourage full and open replaces the original submittal. The new submittal shall contain all competition among all available qualified vendors. All vendors information as required for submitting the original bid. regularly engaged in the type of work specified in the solicitation Withdrawal of Bid-A bid may be withdrawn,either physically or CL are encouraged to submit bids. To be recommended for award the by written notice, at any time prior to the bid due date. If L_ County requires that vendors provide evidence of compliance with withdrawn by written notice,that notice must be addressed to,and L0 the requirements below upon request: received by,the designated procurement representative prior to the _ I. Disclosure of Employment bid due date and time. A bid may also be withdrawn after 2. Disclosure of Ownership expiration of the specified bid acceptance period, and prior to 0 3. Drug-Free Workplace award, by submitting a letter to the designated procurement 0. 4. W-9 and 8109 Forms—The vendor must furnish these forms representative. The withdrawal letter must be on company 0. upon request as required by the Internal Revenue Service. letterhead and signed by an authorized agent of the bidder. 5. Social Security Number—The vendor must provide a copy of Mistake in Bid-Any allegation of mistake in Bid shall be treated the primary owner's social security card if the social security on a case-by-case basis. It is to be assumed that any alteration in U number is being used in lieu of the Federal Identification bid price after receipt of bids will be exceptional in nature,and will Number(F.E.LN.) be allowed only when substantiated by current legal precedence. 6. Americans with Disabilities Act(A.D.A.) G. Conflicts within the Solicitation 7. Conflict of Interest Where there appears to be a conflict between contractual terms and tct 8. Debarment Disclosure Affidavit conditions,the technical specifications,the pricing section,or any 9. Nondiscrimination addendum issued,the order of precedence shall be: last addendum r 10. Family Leave issued,the pricing section,the technical specifications,the special, II Antitrust Laws—By acceptance of any contract,the vendor and then general conditions. It is incumbent upon the vendor to agrees to comply with all applicable antitrust laws. identify such conflicts prior to the bid response date. B. Public Entity Crimes H. Prompt Payment Terms 8 Pursuant to Section 287.133(2)(a)of the Florida Statutes,a person It is the policy of the County that payment for all purchases by or affiliate who has been placed on the convicted vendor list County agencies shall be made in a timely manner and that interest ' following a conviction for a public entity crime may not submit a payments will be made on late payments in accordance with Part entity,may not submit a bid on a contract with a public bid on a contract to provide any goods or services entity for a public VII, Chapter 218,Florida Statutes,known as the Florida Prompt U_ the construction or repair of a public building or public work,may Payment Act. The bidder may offer cash discounts for prompt not submit bids on leases of real property to a public entity,may payments; however, such discounts will not be considered in not be awarded or perform as a contractor,supplier,subcontractor, determining the lowest price during bid evaluation. Bidders are or consultant under a contract with any public entity,and may not requested to provide prompt payment terms in the space provided � transact business with any public entity in excess of the threshold on the signature page of the solicitation. amount provided in Section 287.017 of the Florida Statutes, for 3.3 PREPARATION OF BIDS CATEGORY TWO for a period of 36 months from the date of G� being placed on the convicted vendor list. A. The Pricing Section of this solicitation defines the goods or E C. Request for Additional Information services to be purchased, and must be completed and Any communication or inquiries,except for clarification of process submitted with the bid. Use of any other form or alteration of or procedure already contained in the solicitation,are to be made in the form may result in the rejection of the bid. writing to the attention of the procurement representative identified B. The bid submitted must be legible, and completed using in the solicitation no later than five(5)working days prior to the typewriter, computer or ink. Any entry change must be bid due date. Such inquiries shall contain the requester's name, crossed out and initialed in ink. Failure to comply with these address,and telephone number. The Procurement Services Office requirements may cause the bid to be rejected. 16 Packet Pg.420 SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 C. An authorized agent of the bidder's firm must sign the bid. Chapter 119 of the Florida Statutes(the"Public Record Act.").The FAILURE TO SIGN THE BID MAY RENDER THE bidder should not submit any information which the bidder BID NON-RESPONSIVE. considers proprietary or confidential. The submission of any D. The bidder may be considered non-responsive if bids are information to the County in connection with any solicitation shall conditioned to modifications, changes, or revisions to the be deemed conclusively to be a waiver of any protection from terms and conditions of this solicitation. release of the submitted information unless such information is E. The bidder may submit alternate bid(s) for the same exempt or confidential under the Public Records Act. C solicitation provided that such offer is allowable under the 3.10 CANCELLATION OF SOLICITATION M terms and conditions. The alternate bid must meet or exceed The County reserves the right to cancel, in whole or in part, any the minimum requirements and be submitted as a separate bid Invitation to Bid when it is in the best interest of the County. E marked"Alternate Bid". 3.11 AWARD F. When there is a discrepancy between the unit prices and any A. Unless otherwise allowed by statute or ordinance,award will extended prices,the unit prices will prevail. be made to the lowest priced responsive and responsible W G. Any bid received after the stipulated bid due date and time bidder. The County reserves the right to reject any and all 0 through no fault of the County will be considered late, and bids,to waive non-material irregularities or technicalities and except under the most exceptional circumstances, not be to re-advertise for all or any part of this solicitation as considered for award. deemed in its best interest. The County shall be the sole H. Unless otherwise specified in the solicitation, prices quoted judge of its best interest. M shall be F.O.B.Destination. B. When there are multiple line items in a solicitation, the 3.4 COLLUSION County reserves the right to award on an individual item 0 Where two (2) or more related parties, as defined herein, each basis, any combination of items, total low bid or in submit a bid for the same contract, or evidence any prior whichever manner deemed in the best interest of the County. understanding,agreement,or connection in such regard,such bids This provision specifically supersedes any method of award 0 shall be presumed to be collusive. Related parties shall mean criteria stated in the solicitation when such action is clearly y bidder or principals thereof that have a direct or indirect ownership necessary to protect the best interests of the County. interest in another bidder for the same contract or in which a parent C. The County reserves the right to reject any and all bids if it is 2 company or the principals thereof of one bidder have a direct or determined that prices are excessive or determined to be :5 indirect ownership interest in another bidder for the same contract. unreasonable, or it is otherwise determined to be in the C- Bids found to be collusive shall be rejected. Bidders which have County's best interest to do so. been found to have engaged in collusion may be considered non- D. The County reserves the right to negotiate prices with the low responsible, and may be suspended or debarred. Any contract bidder,provided that the scope of work is not amended. resulting from collusive bidding may be terminated for default. E. Award will only be made to firms that satisfy all legal 3.5 PROHIBITION AGAINST CONTINGENT FEES requirements to do business with the County. The County CL The vendor warrants that they have not employed or retained any may conduct a pre-award inspection of the bidder's site or company or person, other than a bona fide employee working conduct a pre-award qualification meeting to determine the L0 solely for the vendor to solicit or secure the contract and that they responsibility and capacity of the bidder to perform. Award _ have not paid or agreed to pay any person,company,corporation, may be predicated on compliance with and submittal of all individual,or firm,other than a bona fide employee working solely required documents as stipulated in the solicitation. 0 for the vendor,any consideration contingent upon or resulting from F. The bidder's performance as prime or subcontractor on the award or making of the contract. previous County contracts shall be taken into account in 3.6 CONTRACTING WITH COUNTY EMPLOYEES evaluating the responsibility of a responding bidder. Any County employee or member of his or her immediate family G. All tie bids will be resolved in consonance with current seeking to contract with the County shall seek a conflict of interest written procedure in that regard. U opinion from the County Attorney prior to submittal of a response H. A vendor wishing to protest any award decision resulting from M to contract with the County. The affected employee shall disclose this solicitation shall do as provided for in the County's the employee's assigned function within the County and interest or Purchasing Procedure Manual. tct the interest of his or her immediate family in the proposed contract 3.12 GENERAL CONTRACT CONDITIONS and the nature of the intended contract. The contract shall be binding upon and shall inure to the benefit of 3.7 INCURRED EXPENSES each of the parties and of their respective successors and permitted r This solicitation does not commit the County to award nor be assigns. The contract may not be amended,released, discharged, responsible for any cost or expense which may be incurred by any rescinded or abandoned, except by a written instrument duly bidder in preparing or submitting a bid, or any cost or expense executed by each of the parties hereto. The failure of any party incurred prior to the execution of a purchase order or contract. By hereto at any time to enforce any of the provisions of the contract 8 submitting a bid,the bidder also agrees that the County bears no will in no way constitute or be construed as a waiver of such responsibility for any costs of the bidder associated with any provision or of any other provision hereof,nor in any way affect administrative or judicial proceedings resulting from this the validity of, or the right thereafter to enforce, each and every solicitation process. provision of the contract.Any dispute arising during the course of U- 3.8 COUNTY IS TAX-EXEMPT contract performance that is not readily rectified by coordination When purchasing on a direct basis,the County is generally exempt between the vendor and the County user department shall be from Federal Excise Taxes and all State of Florida sales and use referred to Procurement Services office for resolution. taxes. The County will provide an exemption certificate upon 3.13 OTHER AGENCIES M request by the seller for such purchases. Except for item(s) With the consent of the vendor, other agencies may make specifically identified by the vendor and accepted by the County purchases in accordance with the contract. Such purchases shall be for direct County purchase under the Sales Tax Recovery Program, governed by the same terms and conditions as stated herein with contractors doing business with the County are not exempt from the exception of the change in agency name. paying sales tax to their suppliers for materials needed to fulfill 3.14 CONTRACT EXTENSION contractual obligations with the County, nor is any vendor The County has the unilateral option to extend a contract for up to authorized to use the County Tax Exemptions for such purchases. ninety(90) calendar days beyond the current contract period. In 3.9 PROPRIETARY/CONFIDENTIAL INFORMATION such event,the County will notify the vendor(s)in writing of such Bidders are hereby notified that all information submitted as part extensions. The contract may be extended beyond the initial of a bid will be available for public inspection in compliance with ninety (90) day extension upon mutual agreement between the 17 Packet Pg.421 SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 County and the vendor(s). Exercise of the above options requires including attorney's fees and costs of defense,which the County or the prior approval of the Procurement Services Manager. its officers,employees,agents or instrumentalities may incur as a 3.15 WARRANTY result of claims,demands, suits,causes of actions or proceedings All warranties express and implied,shall be made available to the of any kind or nature arising out of,relating to or resulting from County for goods and services covered by this solicitation. All the performance of the agreement by the vendor or its employees, goods furnished shall be fully guaranteed by the vendor against agents,servants,partners,principals or subcontractors. The vendor factory defects and workmanship. At no expense to the County, shall pay all claims and losses in connection therewith,and shall C the vendor shall correct any and all apparent and latent defects that investigate and defend all claims, suits or actions of any kind or may occur within the manufacturer's standard warranty period. nature in the name of the County, where applicable, including The special conditions of the solicitation may supersede the appellate proceedings, and shall pay all costs, judgments, and E manufacturer's standard warranty. attorney's fees which may be incurred thereon. The vendor , 3.16 ESTIMATED QUANTITIES expressly understands and agrees that any insurance protection Estimated quantities or dollars are for bidder's guidance only. No required by this Agreement or otherwise provided by the vendor guarantee is expressed or implied as to quantities or dollar value shall in no way limit the responsibility to indemnify,keep and save 0 that will be used during the contract period. The County is not harmless and defend the County or its officers,employees,agents obligated to place any order for a given amount subsequent to the and instrumentalities as herein provided. award of this solicitation. The County may use estimated 3.24 MODIFICATION OF CONTRACT quantities in the award evaluation process.Estimated quantities do Any contract resulting from this solicitation may be modified by M not contemplate or include possible additional quantities that may mutual consent of duly authorized parties, in writing through the be ordered by other entities that may utilize this contract. hi no issuance of a modification to the contract and/or purchase order as 0 event shall the County be liable for payments in excess of the appropriate. This presumes the modification itself is in compliance 0 amount due for quantities of goods or services actually ordered. with all applicable County procedures. - 3.17 NON-EXCLUSIVITY 3.25 TERMINATION FOR CONVENIENCE It is the intent of the County to enter into an agreement that will The County, at its sole discretion,reserves the right to terminate y satisfy its needs as described within this solicitation. However,the this contract upon thirty(30)days written notice. Upon receipt of County reserves the right to perform,or cause to be performed,all such notice,the vendor shall not incur any additional costs under 2 or any of the work and services herein described in the manner this contract. The County shall be liable only for reasonable costs :5 deemed to represent its best interests. hi no case will the County incurred by the vendor prior to notice of termination. The County C- be liable for billings in excess of the quantity of goods or services shall be the sole judge of"reasonable costs." actually provided under this contract. 3.26 TERMINATION DUE TO UNAVAILABILITY OF 3.18 CONTINUATION OF WORK CONTINUING FUNDING Any work that commences prior to, and will extend, beyond the When funds are not appropriated or otherwise made available to expiration date of the current contract period shall, unless support continuation of performance in a current or subsequent CL terminated by mutual written agreement between the County and fiscal year,the contract shall be cancelled and the vendor shall be the vendor, continue until completion without change to the then reimbursed for the reasonable value of any non-recurring costs L0 current prices,terms and conditions. incurred amortized in the price of the supplies or services/tasks _ 3.19 LAWS,RULES,REGULATIONS AND LICENSES delivered under the contract. The vendor shall comply with all federal,state,and local laws and 3.27 TERMINATION FOR DEFAULT 8 regulations applicable to provision of the goods and/or services The County reserves the right to terminate this contract,in part or 0. specified in this solicitation. During the term of the contract the in whole, or effect other appropriate remedy in the event the 0. vendor assures that it is in compliance with Title VII of the 1964 vendor fails to perform in accordance with the terms and Civil Rights Act,as amended,and the Florida Civil Rights Act of conditions stated herein. The County further reserves the right to 1992, in that the vendor does not on the grounds of race, color, suspend or debar the vendor in accordance with the County U national origin, religion, sex, age, disability or marital status, ordinances,resolutions and/or administrative orders. The vendor M discrimination in any form or manner against the end/or employees will be notified by letter of the County's intent to terminate. In the or applicants for employment. The vendor understands that any event of termination for default, the County may procure the contract is conditioned upon the veracity of this statement. required goods and/or services from any source and use any tct 3.20 SUBCONTRACTING method deemed in its best interest. All re-procurement cost shall Unless otherwise stipulated herein, the vendor shall not be borne by the vendor. subcontract any portion of the work without the prior written 3.28 FRAUD AND MISREPRESENTATION consent of the County. Subcontracting without the prior consent of Any individual,corporation or other entity that attempts to meet its the County may result in termination of the contract for default. contractual obligations through fraud, misrepresentation or 3.21 ASSIGNMENT material misstatement,may be debarred for up to five (5)years. 8 The vendor shall not assign or transfer any contract resulting from The County as a further sanction may terminate or cancel any other this solicitation,including any rights,title or interest therein,or its contracts with such individual, corporation or entity with such power to execute such contract to any person, company or vendor held responsible for all direct or indirect costs associated corporation without the prior written consent of the County. This with termination or cancellation,including attorney's fees. �- provision specifically includes any acquisition or hostile takeover 3.29 RIGHT TO AUDIT of the awarded vendor. Failure to comply in this regards may The County reserves the right to require the vendor to submit to an result in termination of the contract for default. audit by any auditor of the County's choosing. The Contractor 3.22 RESPONSIBILITY AS EMPLOYER shall provide access to all of its records,which relate directly or M The employee(s)of the vendor shall be considered at all times its indirectly to this Agreement at its place of business during regular employee(s), and not an employee(s) or agent(s) of the County, business hours. The vendor shall retain all records pertaining to The contractor shall provide employee(s) capable of performing this Agreement and upon request make them available to the the work as required. The County may require the contractor to County for a minimum of three(3)years,or as required by Florida remove any employee it deems unacceptable. All employees of law,whichever is longer,following expiration of the Agreement. the contractor may be required to wear appropriate identification. The vendor agrees to provide such assistance as may be necessary 3.23 INDEMNIFICATION to facilitate the review or audit by the County to ensure compliance To the extent permitted by law, the vendor shall indemnify and with applicable accounting and financial standards. Additionally, hold harmless the County and its officers, employees,agents and CONTRACTOR agrees to include the requirements of this instrumentalities from any and all liability, losses or damages, provision in all contracts with subcontractors and material 18 Packet Pg.422 SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 suppliers in connection with the work performed hereunder. If an 800.755.5111(http://www.dos.state.fl.us). audit inspection or examination pursuant to this section discloses 3.33 PRIME CONTRACTOR overpricing or overcharges of any nature by the CONTRACTOR The vendor awarded the contract shall act as the prime contractor to the COUNTY in excess of one percent(1%)of the total contract and shall assume full responsibility for successful performance of billings,in addition to making adjustments for the overcharges,the the contract. The vendor shall be considered the sole point of reasonable actual cost of the COUNTY's audit shall be reimbursed contact with regard to meeting all requirements of the contract.All to the COUNTY by the CONTRACTOR. Any adjustments and/or subcontractors will be subject to advance review by the County in C payments which must be made as a result of any such audit or regards to competency and security concerns. After the award of W inspection of the CONTRACTOR's invoices and/or records shall the contract no change in subcontractors will be made without the M be made within a reasonable amount of time,but in no event shall consent of the County. The vendor shall be responsible for all E the time exceed ninety (90) days, from presentation of the insurance, permits, licenses, and related matters for any and all , COUNTY's audit findings to the CONTRACTOR. subcontractors. Even if the subcontractor is self-insured, the 3.30 PUBLIC RECORDS/COPYRIGHTS County may require the contractor to provide any insurance Pursuant to Section 119.0701, Florida Statutes, the awarded certificates required by the work to be performed. contractor shall comply with the Florida Public Records'laws,and 3.34 FORCE MAJEURE shall: 1.Keep and maintain public records required by the County The parties will exercise every reasonable effort to meet their to perform the services identified herein.2.Upon request from the respective obligations hereunder,but shall not be liable for delays County's custodian of public records, provide the County with a resulting from force majeure or other causes beyond their copy of the requested records or allow the records to be inspected reasonable control,including,but not limited to,compliance with or copied within a reasonable time at a cost that does not exceed revisions to Government law or regulation,acts of nature,acts or the cost provided for by law.3.Ensure that public records that are omissions of the other parry,fires,strikes,national disasters,wars, exempt or confidential and exempt from public records disclosure riots, transportation problems and/or any other cause whatsoever requirements are not disclosed except as authorized by law for the beyond the reasonable control of the parties. Any such cause may duration of the contract term and following completion of the be cause for appropriate extension of the performance period. y contract if the contractor does not transfer the records to the public 3.35 NO CLAIM FOR DAMAGES agency.4.Upon completion of the contract,transfer,at no cost,to No claim for damages or any claim other than for an extension of 2 the County all public records in possession of the contractor or time shall be made or asserted against the County because of any :5 keep and maintain public records required by the County to delays. No interruption,interference,inefficiency, suspension,or C- perform the service. If the contractor transfers all public records to delay in the commencement or progress of the Work shall relieve the County upon completion of the contract, the contractor shall the vendor of duty to perform,or give rise to any right to damages destroy any duplicate public records that are exempt or or additional compensation from the County. The vendor's sole confidential and exempt from public records disclosure remedy shall be the right to seek an extension to the contract time. requirements. If the contractor keeps and maintains public records However,this provision shall not preclude recovery of damages by CL upon completion of the contract, the contractor shall meet all the vendor for hindrances or delays due solely to fraud,bad faith, applicable requirements for retaining public records. All records or active interference on the part of the County. L0 stored electronically must be provided to the County,upon request 3.36 TRUTH IN NEGOTIATION CERTIFICATE _ from the County's custodian of public records in a format that is For each contract that exceeds One Hundred Ninety Five Thousand compatible with the information technology systems of the dollars ($195,000.00), any organization awarded a contract must 0 County. Failure to comply with this section shall be deemed a execute a truth-in-negotiation certificate stating that the wage rates breach of the contact and enforceable as set forth in Section and other factual unit costs are accurate,complete,and current,at 119.0701,Florida Statutes. the time of contracting.Any contract requiring this certificate shall Any copyright derived from this Agreement shall belong to the contain a provision that the original contract price and any author. The author and the CONSULTANT shall expressly assign additions shall be adjusted to exclude any significant sums by U to the COUNTY nonexclusive,royalty free rights to use any and which the County determines the contract price was increased due M all information provided by the CONSULTANT in any deliverable to inaccurate, incomplete, or non-current wage rates and other and/or report for the COUNTY's use which may include factual unit costs. All such contract adjustments shall be made publishing in COUNTY documents and distribution as the within one(1)year following the end of the contract. tct COUNTY deems to be in the COUNTY's best interests. If 3.37 GRANT FUNDING anything included in any deliverable limits the rights of the hi the event any part of the contract is to be funded by federal, COUNTY to use the information, the deliverable shall be state, or other local agency monies, the vendor hereby agrees to considered defective and not acceptable and the CONSULTANT comply with all requirements of the funding entity applicable to will not be eligible for any compensation. the use of the monies, including full application of requirements 3.31 GOVERNING LAWS involving the use of minority firms,women's business enterprises, 8 The interpretation,effect,and validity of any contract(s)resulting and labor surplus area firms. Vendors are advised that payments from this solicitation shall be governed by the laws and regulations under the contract may be withheld pending completion and of the State of Florida,and Lake County,Florida. Venue of any submission of all required forms and documents required of the court action shall be in Lake County,Florida. hi the event that a vendor pursuant to the grant funding requirements. U- suit is brought for the enforcement of any term of the contract,or 3.38 TOBACCO PRODUCTS any right arising there from, the parties expressly waive their Due to the acknowledged hazards arising from exposure to tobacco respective rights to have such action tried by jury trial and hereby products,and to protect the public and employees' health, safety, consent to the use of non jury trial for the adjudication of such suit. comfort and environment,tobacco use is prohibited on any County M 3.32 STATE REGISTRATION REQUIREMENTS owned building and property. Tobacco products include both Any corporation submitting a bid in response to this ITB shall smoking and smokeless tobacco. either be registered or have applied for registration with the Florida Department of State in accordance with the provisions of Chapter 607,Florida Statutes. A copy of the registration/application may be required prior to award of a contract. Any partnership submitting a bid in response to this ITB shall have complied with the applicable provisions of Chapter 620, Florida Statutes. For additional information on these requirements, please contact the Florida Secretary of State's Office, Division of Corporations, 19 Packet Pg.423 D.14.a SECTION 4 — PRICING/ CERTIFICATIONS/ SJC.NATURES 1TB Naambar: 17-060 I'TB TITLE. FIRE EQUIPMEM" - PART —SUPPLIES - SERVICE N1 10TF, When plzwha drig on a direct, basis, Lake County is exempt from all taxes (Fcd.er$I, State, Local)., A T ax l xct ptien Certificate will be rurarished upon wquest for such purehwwa, However,the vera(lor will be responsihle for payment of texts on all materials purchased by the vendor for � ine rlaanration into the pr+rject(sec pro-Osiun 3.$ for further detail). 0 The vendor 61iaaI I rant a]ter or amen rttry or the intornu ioli (iricludiup l3aAt not liar lccl to .stated units Of Measure. iwrn dcscript:ion, or gaaaant4y) stated in ihel'riciTig SUtiOtL If ally (JU aratitic s arc stated. in the pricing stx lon as being "es9inr.{tee" quantities, vQii ov are advised to revic} Lhe "Estimated Quandt.ics clause contained in Suction 3 of this soliciwtion- 0 Any Dial containing to modifying or "esc�rlaLOT" Ulaur-,c not specilieially allowed for under Ilic — solicitation will not be cunsidered- 1Jnit prices shaaII I(PlIefrt 1br al] sei-vices pHced on that NISiS eaS 3ealuCAed.under this solicilitfl.on y ]1 prici iig shaill be FOB Desti 114it is}n unless otherwise spf:cif ed in this solicitaatic)n (100u cart: ■ AH pricing. subnlitted shall, reanatin valid,for a 90 day period, By signing and -uhmitt:ing to response U) dii ;solic ta.tiona the vendor has specifically itgrecd to this condition. CL 0 Vendors are advised to visit our website at and register as as � potential vendor. Vendors (hat have :registered on-fine receive an e-mail notice when Me County issues ar so iic tation matching the commudity codes selected by. a vendor during The registration pFroces&. CL If the contmetor has questions regarding the applicability of Chapter 11 Florida Statutes, to the contractor's ditty to provide public records relating to this contract, contact the custodian of public records via the individual designated in provision 1:.2 of this solicitation,, ACKNOWLEDGEMENT EDGE VIENT OF ADDENDA INS4RUC"TI N : Comply e Faint 1 or Dart Id,whi6ovser applies , Fart I. The bici€ur must list below the dales of issue for each aaddenduin received in curin action with this 1TB: f U Addendum 11I1 Daated. r� :sa'.� Ewa �ri``� 7 . � l t`(ti—Pidum#2,Dated; iv'," U— Addendum 3,bated; w ra � Addenduan 44,D alod 17 Dart Ill. e No Addendum wets rccclived in connection with this TM. ct 20 Packet iPg.424 D.14.a SECTION 4—1 RICING1 CERTIFICATIONS1 IGNA TURK' Number: 17-060 PRICING SECTION— GENERAL LNFOUMATION (Submit discounts and hourly iervice rates in A11djchrnu1A 2"Pricing F01111") l v arellousc lomition t. 66 l elophcm 11 aax: fir`;, 5 _... bi.x — " �1 2_ Shop lceaxliou: Address._.... city/slatLlza ' ..._. ___. 0 o Website aciclres for price listslctaings;._ r'` t _ r= F CL 4. Standard V4rarr€attGy a ar° n. x:- t �g ;, F , t 5_ L�.aas1 tune• _�_"5 � � �' _.. 6. Minimi3ni order(if MY). CL 7, Handling foo if less than minimum jifaappliLmble}, ru . Does your firm rm offer pickup and €lo ivery of velli cles and ccluipmont aceding repai0 > 2 Yes Nu Charge fear delivury'lpic kup; A,' � CJ 4_ Ducs your firm have tdowing capabilities? Yes___...� No C) Towing charges: r�. 10. Will your firm mept Visa Purchasing Cards or 1�-Paayable faanni of payment?'Y s "/, No CJ 11, Vendur coula of fof emet-gency an ur distrsler service 24 b urs;'7 days pL7 w Uv'k: Nxn °°>t I ? "l jS r"" h a'a r', da rz '— a Tu�sgBlcne: ,fix , .. >' Cull: 12. Exccptions to specification: YCS* N o if jes,iilgcal€a_se: aratie ghgol hnwediately faallmin UL6 pap—e detailingxce ti an . Packet iPg.425 D.14.a SECTION 4—PRICING/CERTIFICATIONS/SIGNATURES ITB Number: 17-0606 By Signing this Bid the Bidder Attests and Certifies that: • It satisfies all legal requirements(as an entity)to do business with the County. • The undersigned vendor acknowledges that award of a contract may be contingent upon a determination by the County that the vendor has the capacity and capability to successfully perform the contract. • The bidder hereby certifies that it understands all requirements of this solicitation, and that the undersigned individual is duly authorized to execute this bid document and any contract(s)and/or other transactions required by award of this solicitation. Purchasing Agreements with Other Government Agencies W This section is optional and will not affect contract award. If Lake County awarded you the proposed contract, would you sell under the same terms and conditions, for the same price,to other governmental agencies in the State of Florida? Each governmental agency desiring to accept to utilize this contract shall b responsible for its own purchases and shall be liable only for materials or services ordered and received by it. [tYes ❑ No(Check one) Certification Regarding Felony Conviction Has any officer, director, or an executive perfo ng equivalent duties, of the bidding entity been convicted of a — felony during the past ten(10)years? ❑Yes I V1 No(Check one) Certification Regarding Acceptance of County VISA-based Payment System W Vendor will accept payment through the County VISA-based payment system: ❑Yes 1A No Reciprocal Vendor Preference: 2 Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 CL and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County.The following information is needed to support application of the Code: 1.Primary business location of the responding vendor(city/state): G �! 2. Does the responding vendor maintain a significant phy ical location in Lake County at which employees are located and business is regularly transacted: El No If"yes" is checked, provide supporting detail: CL 0 76 Conflict of Interest Disclosure Certification > Except as listed below,no employee, officer,or agent of the firm has any conflicts of interest,real or apparent,due to ownership, other clients, contracts, or interests associated with this project; and, this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same services,and is in all respects fair and without collusion or fraud. DUNS Number(Insert if this action involves a federal funded project): General Vendor Information and Bid Signature: ct� Firm Name: .,� ,I >r Street Address: 5, " fo c,is dray, f rive L 1 )70 oA f oe_l /1 J o l r Mailing Address(if different): PO `o,'x' - �r Telephone No.: 7?V 01 -0 5 Fax No.: IV 1A E-mail: FEIN No. - 41 q,31 Prompt Payment Terms: /o days, net bra t .ri Date: . Z-o t 6 Signature: � �b �,,.�.�r ���c '�r� �,r. i —' Print Name: t 1/1 L $-f` Title: p/"'P 3 r d ?o Award of Contract by the County: Official Use Only By signature below,the County confirms award to the above-identified vendor under the above identified solicitation. A separate purchase order will be generated by the County to support the contract. Signature of authorized County official: Date: • 2.I-z6ky-J Printed name: to tjOA 1 ,A/4 Title: 22 Packet;Pg.426 D.14.a SECTION 5—ATTACH MENTS ITB Number: 17-0606 THE; FOLLOWING DOCUMENTS T ARE ATTACHED: ,attachment 1: Reference Form Attachment 2: Pricing Form 0 2 0 w CL CL 2 23 Packet;Pg.427 D.14.a E TIO 5—ATTACHME NTS TTB Nuuzbor, 17-0606 T TA HME,NT 1 -,RE F EH ENS d e k's } Typ .a r L}uie(sa iiI e€A `a.`4`.'. C tl a ' cJ Ap CneyCL CantautPem CL a" tL Pme(-)r,f ru `J'.vkb 'J'yp,-ul Service �49]]3.Il1CIStS;. r�r'i U Address A, 5 I � hype nfSaviuc C.cmiments: 24 Packet;Pg.428 D.14.a SECTION 5—ATT A CHM E TS IT'B Number: 17-06 6 ATTACHMENT 2 —P CIIN FCIRRI C':ui rent brands in use by the Fine Rcros uu Division include the following- Please complete tho folks win � inforriiadoil fdi those bra nc{s msppor°tcd ley your #irix , h:nlerLIVCL.NII or"r�i" br stocking dis rila�aLra�°_ if}rots represent other munufaaarers for similar fire-rulawd equipment, parts, ur StIPlalicS VOL listed, please add the munufacLaror and pricing information in the blank spaces at end of pricing tattle, 0 Micau t Hourly Rate S#acki i,g Brand_ vff U4 r for Repair Service Distributor? tor? � 3M CtJlvll'1^-Ky ABLE SHO ME. AC:'fFUN ATT STOCK 0 AIM AJAX CL RRASS ALL,AMER,IFA- F]R H 140SE AIA FN SY TEMS CL PiL+OCUL,1TE PaMEREX At IEY C'A1 T FIREW EAR "g AMERiCAN LA.l`at NC'F U ........ Age;CrI,JS `-' ANSUL,FW IS A.F'F'l2l~;l;itt'}FT � r" B B ENTERPRISES 0 BIO EY STLeMS T, ACkTNT0NBADGE,S I30JTON CO BIJLL,AR.:D CALL1F 010I A MOUNTAIN TAIN UA 1:I'it 0 D-1 J C T E ..5 Packet;Pg.429 D.14.a SECTION S—ATTACHMENTS TT'B Nu on 17-0606 C"IIARKATE 01 U 11 OHVILLE C',IRCUL AlR 0 CODE COLLLN AXES OOLLMS DYNAMICS (ROM CORP C OUNC1 C TOOLS CaW NEILSEN fn DARLL i'fit,CO 2 CL DAVlD CLAR -}E SMITH rNDlAN TANKS CL —F)I—CRF TOOL DR ECiL'' SNOT;FF.FRED Ol L,TIONS — 17RFL DUO SAl"li Y _ lI)NO EDIVARDS AND CRO WELL FI.KHART BRASS � ETl EM RC.`"'FNC Y TEMNOLOGY k-tFNDA LITE(Al41W FEDERAL SI NAI..CORP P TIR HOOKS UNLlMrfF.D F1REDEX F1R11 POWFAI FLA[+r1bf1(7T TER 26 Packet;Pg.430 D.14.a SECTION 5 — ATTA HME N TS TTB Number: 17-0606 FOLD A'r OFMTOR GLASS14 ASTET.WEHR GOId.MAN RUl"T PUMPS HALE F1RL-FUMY 1J NNAY REELS w _. HARRIN C"ION l 1, ZARD CONTROL Ch HOT-MATRO CL HONLY Wk lei_ 11Ro _. HUMAT _ 11USKY HYDRA I1Lk?LY) rMPERIAL HO SE E IOWA ARFRTCAN JANESVILLE W au 'i"«1TE TV NfF PPLE UN fjI kl.I.PRODUCTS R17CHEK 1.{..M IL.LIL M ('T Co I KU Sw]LYlAIJL LACROSSE BOOTS LIFE LdI LR� „ j 4_I0N UNIFORMS 27 Packet iPg.431 D.14.a swrioN 5-ATT :k[li ENTS T7B NuTnbcr; 17-060 i OUIS PRYER _ LOW1,11A I A G rNSTRLI IF MAN N. .S SIC N Al.LiGHT c PRODUCTS .MOILOLN FLASH) MORNIItiG[a PRIDE W _ Iwd� ATAJ..,L (£',IRC:ILF D) NORTH AIvI.C:UCAN FIR HOSE NOVA CL NUPLA. PA4CIFIC.REFLEX PARTNER PAUL CONWAY SHIELDS PFucym PETZL; Pd1 PR TE ALL, PHOENIX -iICTFON MOUNTAFI*J INDUSTRILIS PLAN O � it&B FABRICATOR RAIe GLR RUIlBFR , 1tAINFUTDF..FIREHOSL R HEAI= BRASS REFLEXITF 8 Packet;Pg.432 D.14.a SECTION 5—Al-rA CHMENTS IT13 Nu niter; 17-0606 RTCaE HYDRO C SCE d � SCOTT AVIATION V2 "I'Cu7RITEX BEN`IDLLMOUNTS SERVUS BOUTS S:f#.L RY WOLVERL'~4!l € yr SNAPTITE SNORKEL (Y(_1TTi PARK � Ch SIGNAL VM(,L1-,PRODUCTS ,A..`ASS ONE(SPAN _.. 5P'UNIillE STERLING RUPE CL SUVERVAC TNT TOOLS TASK FORCE TIPS CJ SUPS 1 1?T"NELMA.TIC TASKMASTER R I'EAM, FQUIPNIENT TELELITE TEMPEST FANS CJ .... TOPP S T'URTL2 PLASTMS U S-I)EIRWAT'FR KINETICS UNITY LIGHTS VAN.N ER p JF 4 29 Packet iPg.433 D.14.a SECTION 5 -ATTACHMENTS T7B Nunibvr; 1 7-0606 vUdbT N VERTX WATER � WATEROUS WE:LDON t%4tDVLEN ENGT 'EERIN U WILL BURR . WIN(, CiTaT*TETtr1TORS 2 ;I3SOL "LWTLLIAA4S FOAM, � Ch ZEPHYR _.. CL ZIPxtATIC... zico CL �u. TIMM BRANDS NOTLLS Klb #,« y � vo +: 1C..L ®9 co co IF '15 tJ a w Via. , z r Packet iPg.434 D.14.a m 8 l eUMV,Lie Limited Warranty for Globe Lifeline Protective Clothing 0 Globe Lifeline, LLC warrants its protective clothing to be free from defects in materials and workmanship for a period of three (3) gears from the date of purchase when properly used and cared for_ Our obligation under this warranty shall be limited to the repair or replacement, without charge, of any product which is returned to Globe at buyer's expense and is determined by us to be defective in materials or workmanship, but is otherwise serviceable. 0 This warranty shall not be effective unless the products are used for the purpose for which they y were designed and are used by trained personnel following proper emergency medical, rescue or recovery procedures and in accordance with the product's warning, use, inspection, maintenance, care, storage, and retirement instructions. Failure to properly care for the garment will lead to a 0. shortening of the serviceable life, "Serviceable" refers to the general condition of the garment which can be expected to provide at CL least reasonable limited protection against the hazards from which the garment was designed to protect. °Serviceable life° is the period of time protective clothing, which has been }properly cared for, can be expected to provide reasonable limited protection, "Defects in Materials" refers to weak areas or other flaws caused by irregularities in their manufacture. "Defects in Workmanship" refers to improperly manufactured seams, stitching, or other construction methods. This warranty does not cover wear and tear nor damage from fire, beat, chemicals, misuse, accident or negligence. THIS WARRANTY IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE- The remedy of repair or replacement for breach of this warranty shall � be the sole and exclusive rer-nedy and Globe Lifeline, LLC shall not under any circumstances be liable for incidental or consequential damages. 0 4M 37 Loudon Rood, Pittsfield NH 03263 a-o 800-232-8323 F03-42;-3323 mvw.glob E.rireso its.co M 6100 fifflnubter 910ho tantBaar grebe CANS Packet iPg.43!5 D.14.a Ginho THutwear, 11C li iffld rf rlty for 19 9 fflAfffli7f JUI-AfffiEff fof E r Globe Footwear, LLC warrants its protective footwear to be free from defects in materiels and workmanship for a period of one (1) year from the date of purchase when properly used and cared for. Our obligation under this warranty shall be limited to the repair or replacement, without charge, of any product which is y returned to Globe at buyer's expense and is determined by us to be defective in materials or workmanship, but is otherwise serviceable. CL le This warranty shall not be effective unless the products are used for the purpose for which they were designed and are used by trained personnel following proper procedures and in accordance with the product's warning, use, inspection, CD maintenance, care, storage, and retirement instructions. Failure to properly care for the footwear will lead to a shortening of the serviceable life, "Serviceable" refers to the general condition of the footwear which can be expected to provide at least reasonable limited protection against the hazards from which the footwear was designed to protect. "Serviceable life" is the period of time protective footwear, which has been properly cared for, can be expected to provide reasonable limited protection. "Defects in Materials" refers to weak W areas or other flaws caused by irregularities in their manufacture. "Defects in Workmanship' refers to improperly manufactured seams, stitching, or other construction methods This warranty does not cover wear and tear nor damage from fire, beat, chemicals, misuse, accident or negligence, 0 THIS WARRANTY IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY BILI`f AND FITNESS FOR A PARTICULAR PURPOSE. The remedy of repair or replacement for breach of this warranty shall be the sole and exclusive remedy and Globe Footwear LLC shall not under any circumstances be liable for incidental or consequential damages. 4/09 GNU finfthbw91 ifx Q, lude 001;a fflubff fifatf m a rJobs fnUG=* Who 90S Packet;Pg.436 -- - D.14.a Cairns Lifetime Warranty and Terms of Sale 1, Express Warranty—Cairns products and/or com- mation, representation or modification of the ponents furnished under this order carry a warranty concerning the goods sold under this Lifetime Warranty against material defects contract. Cairns/RASA makes no warranty con- and/or faulty workmanship, with the exception cerningcomponentsoraccessories not man ufac- of the helmet shell, which carries 3 5-year shell tured by Cairns/MSA, but will pass on to the replacement warranty. Cairns/M5A shall be Purchaser all warranties of manufacturers of — released from all obligations under this warranty such components.THis WARRANTY 6 IN LIEU OF ALL in the event repairs or modifications are made by OTHER WARRANTIES, EXPRESS, IMPLIED oR SmTuTo- y persons other than its own or Authorized service RY,, AND +S STRICTLY LIMITED TO THE TERMS HEREOF: personnel or if the warranty claim results from M.SA SPEC�FICalitr DISCLAIMS ANY WARRANTY OF CL abuse, misuse, or normal Wear and tear of the MERCNANTABIEITY OR OF FJrNESS FOR A PARTICULAR product. No agent,employee or representative of PURPOSE, Cairns/MSA may bind Cairns/ SA to any affir- iE 2, Exclusive Remedy—It is expressly agreed that are proven to be defective. Replacement equip the Purchaser's sole and exclusive remedy for rnent and/or parts will be provided at no cost to breach of the above warranty, for any tortious the Purchaser, F.O.B. Purchaser's named place of conduct of Cairns/MSA, or for any other cause of destination. Failure of Cairns/M5A to successful- action,shaill be the repair and/or replacement,at ly repair any nonconforming product shall not Cairns/MSArs option, of any equipment or parts cause the remedy established hereby to fail of its thereof, that after examination by Cairns/VISA essential purpose. ca W 3. Exclusion of Consequential Damages— loss of anticipated profits and any other loss Purchase' specifically understands and agrees caused by reason of the non-operation of the that under no circumstances will Ca€rns/MSA be goods. This exclusion is applicable to claims for liable to Purchaser for econorn ic,special, i nd icen- breachof arranty,tortiousconductoranyother tal, or consequential damages or losses of any cause of action against Cairns/MSA. Dine/ whatsoever, including but not limited to, � Notc;Thi'-rd.i:�1inco-alnsanly3 CurpuidieHeadquarters Office s and representativeswaTIdw,de .pncd&Sri ix'txi al l hr Ll WLIOS NI UL 34;;F,ctich;irAh.PA,S2du USA r01 rui 111r.'ii7rUr,11a L-01% srcwn.whdc tlse'y and pl l.'ur n,qee '9c Ir .1v 96 f douu L303711it:_5 are urdw l0 www.MS4Fiie.wnl ¢` Ormistancn Sh;.11;hr iL.% U.S.CuAornpr 5,mire Center be used by untrai'ir 6 c.T unyudli lic5d PIinnr i Auu?ASA 222: M147du315 pnd nul wdil the I.I% i Avo-r,f7-019>� product in}{i v:.I i:)-- i-aluJh7 MEA€nnada artt Warr.nip v ra utb-r.pfiwiJP.J PI'rinr 5uu-267-11572 ¢' na',eL-cntho-ourp,p1rarl,rr1 fax GCS27� 15' a.^dts5k0:d.L1nl}?Cj'rnidrn com Pict:ano drka d r� Ursa,Mulm :rdarn',at10n r0�'tri r��i}N Ptui,e }e'i5313357 ' .r."''°�• rdx 52-5;=3 5P 133n � prop=_r u-c and care t F 1hP.&epredu s. "_� MSA Into makicnal 4 ID}fiao-o9-MC I J2n Z005 caornso) Tax 41 -7Er�'34s� Serving lhaflr9 SerYlce g,r,751,20^% Priniol in I6A. VIM 193$ p l _- ----------------— Packet iPg.437 i D.14.a 2. :K }}+ ;} i Zvi � E .43 10-Year Warranty and Termsof Sale !%.n 1. The tffectNoD7tcoftbisftkYear Warrankyfar Cairns'FireHelmetsisJ@nuary1,2015.All Cairns FirehW mots rnamfactuFedonar after JdlRuary1 20151 , :2:;r Sha 11 be covered by th a terms Issued re n der this warrarFky.This wa rranty super€ed es aq prl rEted or electronic wa rrarlties.provided with a Cairns Fi re Helmet which was marLufactuTed on or after Sanu2ry 1,2015- All Cairns Fine Helmets rriaafuF3€lured b%[!#ore January lr�O1.5,shaIE be covered by the term issued under the previous Warranty- v;; n: 3, Express Warranty—Is'line Safrty Appliances Company, LLC ( 95AJ warrants MSA Cairns Frma Ilcllncts rrlanufactured or,Um aitem January 1, 015, to be free frolrl defects in materials and/ol foully workmans hip for a periud of tcn(11O�yea rs from the dale of ma n ufacture by MSA.t h is w rra 1�ty applies vi in all:originalassernMedcompoltcntsof the f ire hel Met ii)cltEding'sh01,im pact capa5serobly;suspension;retForeneetiwetrlo};ear laps,and face5hieldMz IN i]Gggl ELn:; CL s. fi 4, Release ofObliga#ions—MISAshal3bereleased From all obiIgations under thiswarrantyinkbPm- entthatrepairsarmadifacokIonsarcmadabypersons ; :' oth er than its own or authorized service person n el,or If the warranty claim resrl Its irprn a€cld ent,a Iteration,rrllsuse,(ir 7 hose.MSA makes no warrdnk y ,.1: CD v#: conceml ng replacement ca mpone+115{I-a.r anc that was not dart of 41r a oFlginal assembly)or Hoof cerCifled ac€cssories,but w it I bass on to the Pu r€haser ;?; a It wa rrantf es of maafuf actr1 m.rs of such components.This wa rranty is in lieu of a 11 oth or warranties,express,im plied or sta(toto ry,a nd is strictly li mited yn to the terms hereof.M5A specifically disdairs any warranty of merchantability or of fitness fora particular purpose, try 3 5, Exclusive Remedy—It is expressly ag reed that the Purchdsrxr's sole and excl usive remedy for bmeach of the above warranty,for any to rtious cond u ct ``. r,. of MSA, ur for any other cause of action,SWI be the repair anWor replo[emneltit,at hlSA's option,of any equipment or parts thereof,that aitor px�imwatian by MSA are proven to bodcfectiwe,Replacementequiprncltitandforparts will be pr)alded at no cost tothe Purchaser,F,O.[i.Destination, Fre ight P repa id,to ME?purchaser's na med d estinatl oii.Fail u re of MSA to successful Iy mepair a ny nonconforen ing product shal I not ca u se the rem edy establi shed here by to fai I of its essential purpi)w. 6, Exclusion of Accessories—Accessories are not a part of the€crtifLcd product but Could bh�a#tamed to the certified product by a means not engineered,Man ufactured,orautharizedbythenlenuFacturer-MSACairnsHelmetAccos.#ories made availablefaapuechiwby MSA are excluded Rom thiswaMinty-M5A Cairns l li lmet Accessorles includcare but not limited to-.front-piece holders,front-pler<es,front-piece bra€ketsr all(l Aoumkes- r® FWusioxL of Consequen#lol Damages 'Pur€ha5erspeclfl[tllyi nderstandsand agrees that under no circumstmices will MSA be liable to Purchaser n: }'x for icon ami 4 specialr i n dlcentai,a r€onsequentia I d arnag es or losses of any ki n d wba ts0ewer,ind ud ing but not 11 ml1:0 tn,loss of anticipated pro fl is J and.any oth er I ass caused lay reason of the nu n-operarion of the goods.Th is exclusion is applicable to cl aims for broach of wa rrarlty,tortious con duct '? }�. > or any other cause of action ago inst MSA.This warranty is in lieu of all Littler warranties,expressed itrLplled,or statutory i ndud log,but not k; � l irni#ed to,any implied warranty of merchantability or fitness for a pa nicular purpose.11n additlon,M5A expressly disclaims any liability '— for economic,special,incidental,or€onseq Lie damagc's in any way connected w l#lr the sale or use of MSA products,incl uding,bu#not limited to,loss of anticipated profits. : y 8. MSA rescrves the right torevlew and update the wvarranlyterms,asnceded,tocom ply withappIir3blclawsar5tandards, MsQ-the SoFeLx Company M5 ft Canada 1000 Crer1*ii'i4r[GoS olhr Rocs 1-50.02-2M +.rf. Cmub"Tom%0!rVn lrflo Fay I.rr4�r,x u�Jl Fnnn� 124 M-aw h750.MRx1KU �.> vwwM5,4s8re7p€bm lryxr 01 Ka 572 IM .. . "r:x U.S.CIISt0MQFUrr7w6cnteF raa p44732711Jti ;'';, xi Phnnr 1 WA.45k12222 MS/,Inlornalloml k� .... •): Fax 1-0 } s7-039& Vhonc 721-P&M25 ................. . t•Y ni Id 3500 5 VrInW I 1'e201 FAKTdi 1.0 14 r7 r 3 The cr�ety Company r}MS0.3[ISi!'rinlRdIA U.S.A.S„5, Fax l33 J45�1713 Packet Pg.Z8 D.14.b LAKE COUNTY F L 0 R I D A INVITATION TO BID (ITB) 0 FIRE EQUIPMENT - PARTS - SUPPLIES - SERVICE ITB Number: 17- 6 6 Contracting Officer: D. Villinis Bid Due Date: December 13, 2016 Pre-Bid ConL Date: Not Applicable Bid Due Time: 3:00 p.m. ITB Issue Date: October 24, 2016 c TAJLE OF I (INTENTS — SECTION 1: Special Terms and Conditions 2 c SECTION 2: Statement of Work 14 ------------------------------- SECTION 3: General Terms and Conditions 16 CL SECTION 4: Pricing/Certifications/Signatures 20 SECTION 5: Attachments 23 SFEYFTC ULIITATIQN I�EI�UIREIYIENTS'ARE'A�T�TCITEI)BEI:CI�?: ` — Proposal and/or Performance Bond: Not applicable to this ITB 0 Certificate of Competency/License: Not applicable to this ITB Indemnification/Insurance: Section 1.8 0 Pre-Bid Conference/Walk-Thru: Not applicable to this ITB At the date and time specified above, all bids that have been received in a timely manner will be opened, recorded, and accepted for consideration. The names of the bidders submitting bids will be read aloud and recorded. The bids will be available for inspection during normal business hours in the W Office of Procurement Services thirty (30) calendar days after the official bid due date. When counter- .� signed by an authorized County representative, this document and any specifically identified attachments may form the contract document binding the parties to all performance specified herein. Vendors shall complete and return the entirety of this ITB Document, and attach all other c information requested in this ITB document (See Provision 1.13). Failure to sign the bid response, or to submit the bid response by the specified time and date, may be cause for rejection of the bid. NO-RESPONSE REPLY If any vendor does not want to respond to this solicitation at this time, or, would like to be removed from Lake County's Vendor List,please mark the appropriate space, complete name below and return this page only. � ❑ Not interested at this time; keep our firm on Lake County's Vendors List for future solicitations for this product/service ❑ Please remove our firm from Lake County's Vendor's List for this product/service. VENDOR IDENTIFICATION Company Name: Phone Number: E-mail Address: Contact Person: 1 Packet Pg.439 D.14.b SECTION I — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.1: Purpose The purpose of this solicitation is to establish multiple term and supply contracts for the purchase of various brands of parts, supplies, equipment, and services used by the County on an as needed u basis in conjunction with its public safety needs. E 0 This is an indefinite quantity contract with no guarantee goods or services will be required. The County does not guarantee a minimum or maximum dollar amount to be expended on any contract(s)resulting from this Invitation to Bid(ITB). Section 1.2: Designated Procurement Representative Questions concerning any portion of this solicitation shall be directed in writing [fax and e-mail accepted] to the below named individual who shall be the official point of contact for this 0 W solicitation. To ensure reply, questions should be submitted no later than seven (7)working days before the bid due date. 2 CL Donna Villinis, CPPB, Senior Contracting Officer Lake County BCC Office of Procurement Services 315 W. Main Street, Room 441 PO BOX 7800 0 Tavares, FL 32778-7800 6 Phone: 352-343-9839 Fax: 352-343-9473 E-mail: dvillinisglakecountvfl.gov c, No answers given in response to questions submitted shall be binding upon this solicitation unless released in writing as an addendum to the solicitation by the Lake County Office of .� Procurement Services. ca 0 Section 1.3: Method of Award 0 The County intends to award multiple contracts under this solicitation to maximize coverage for the variety of brands it purchases for its operations. It is anticipated that multiple vendors may be awarded for the same brand. In this case, the County may request quotes from vendors under 9 contract for the same brand if discounts are equal or if stocking issues are concerns. As the best interests of the County may require, the County reserves the right to reject any and all offers or to waive any minor irregularity or technicality in bids received. 2 Packet Pg.440 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section IA: Pre-Bid Conference/ Site Visits Not applicable to this solicitation. Section 1.5: Term of Contract 0 This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter distributed by the County's Office of Procurement Services; and contingent upon the completion and submittal of all required pre-award documents. The initial contract term shall remain in effect for twelve (12) months, and then the contract will remain in as effect until completion of the expressed and/or implied warranty period. The contract pricing resultant from this solicitation shall prevail for the full duration of the initial contract term unless otherwise indicated elsewhere in this document. 0 W Section 1.6: Option to Renew The County shall have the option to renew this contract for four (4) additional one (1) year period(s). Prior to the completion of each exercised term of this contract, the vendor shall be notified in writing of the County's intent to renew. It is the vendor's responsibility to request any pricing adjustment in writing under this provision at the time of renewal. The vendor's written request for adjustment should be submitted at least thirty (30) calendar days prior to expiration of the then current contract term. The vendor adjustment request must clearly "- substantiate the requested increase (with copies of manufacturer's invoices, notices of price increases, etc.). If no adjustment request is received from the vendor, the County will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period shall not be t� considered. The County reserves the right to reject any written price adjustments submitted by the vendor and/or to not exercise any otherwise available option period based on such price adjustments. 0 Continuation of the contract beyond the initial period, and any option subsequently exercised, is a County prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the County. Section 1.7: Method of Payment Invoices shall be sent to the County user department(s) that requested the items through a purchase order. The date of the invoice shall not exceed thirty (30) calendar days from the delivery of the goods or services. Under no circumstances shall the invoice be submitted to the County in advance of the delivery and acceptance of the items. In addition to the general invoice requirements stated below, the invoice shall reference, or include a copy of, the corresponding delivery ticket number or packing slip number that was signed by an authorized representative of the County user department at the time the items were delivered and accepted. E All invoices shall contain the contract and/or purchase order number, date and location of delivery or service, and confirmation of acceptance of the goods or services by the appropriate 3 Packet Pg.441 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 County representative. Failure to submit invoices in the prescribed manner will delay payment, and the vendor may be considered in default of contract and its contract may be terminated. Payments shall be tendered in accordance with the Florida Prompt Payment Act, Part VII, Chapter 218, Florida Statutes. u Section 1.8: Insurance 0 Each vendor shall include in its solicitation response package proof of insurance capabilities, including but not limited to, the following requirements: [This does not mean that the vendor must have the coverage prior to submittal, but, that the coverage must be in effect prior to a purchase order or contract being executed by the County.] An original certificate of insurance, indicating that the awarded vendor has coverage in c accordance with the requirements of this section, shall be furnished by the vendor to the 0 Contracting Officer within five (5) working days of such request and must be received and accepted by the County prior to contract execution and/or before any work begins. CL The vendor shall provide and maintain at all times during the term of any contract, without cost or expense to the County, policies of insurance, with a company or companies authorized to do business in the State of Florida, and which are acceptable to the County, insuring the vendor against any and all claims, demands or causes of action whatsoever, for injuries received or C. damage to property relating to the performance of duties, services and/or obligations of the vendor under the terms and provisions of the contract. The vendor is responsible for timely "- provision of certificate(s) of insurance to the County at the certificate holder address evidencing conformance with the contract requirements at all times throughout the term of the contract. Such policies of insurance, and confirming certificates of insurance, shall insure the vendor is in accordance with the following minimum limits: General Liability insurance on forms no more restrictive than the latest edition of the Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services Office or 0 equivalent without restrictive endorsements, with the following minimum limits and coverage: Each Occurrence/General Aggregate $500,000 Products-Completed Operations $500,000 Personal & Adv. Injury $500,000 Fire Damage $50,000 Medical Expense $5,000 Contractual Liability Included 0 Automobile liability insurance, including all owned, non-owned, scheduled and hired autos with the following minimum limits and coverage: Combined Single Limit $300,000 E or Bodily Injury (per person) $100,000 Bodily Injury (per accident) $300,000 4 Packet Pg.442 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Property Damage $100,000 Workers' compensation insurance based on proper reporting of classification codes and payroll amounts in accordance with Chapter 440, Florida Statutes, and/or any other applicable law u requiring workers' compensation (Federal, maritime, etc.) If not required by law to maintain workers compensation insurance, the vendor must provide a notarized statement that if he or she 0 is injured, he or she will not hold the County responsible for any payment or compensation. Employers Liability insurance with the following minimum limits and coverage: Each Accident $100,000 Disease-Each Employee $100,000 Disease-Policy Limit $500,000 0 Lake County, a Political Subdivision of the State of Florida, and the Board of County Commissioners, shall be named as additional insured as their interest may appear on all applicable liability insurance policies. c. The certificate(s) of insurance, shall provide for a minimum of thirty (30) days prior written notice to the County of any change, cancellation, or nonrenewal of the provided insurance. It is the vendor's specific responsibility to ensure that any such notice is provided within the stated timeframe to the certificate holder. U_ If it is not possible for the Vendor to certify compliance, on the certificate of insurance, with all of the above requirements, then the Vendor is required to provide a copy of the actual policy endorsement(s)providing the required coverage and notification provisions. c, Certificate(s) of insurance shall identify the applicable solicitation (ITB/RFP/RFQ) number in the Description of Operations section of the Certificate. Certificate holder shall be: 0 r_ c LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA, AND THE BOARD OF COUNTY COMMISSIONERS P.O. BOX 7800 TAVARES, FL 32778-7800 Certificates of insurance shall evidence a waiver of subrogation in favor of the County, that a, coverage shall be primary and noncontributory, and that each evidenced policy includes a Cross Liability or Severability of Interests provision, with no requirement of premium payment by the cj County. The Vendor shall be responsible for subcontractors and their insurance. Subcontractors are to provide certificates of insurance to the prime vendor evidencing coverage and terms in E accordance with the Vendor's requirements. 5 Packet Pg.443 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 All self-insured retentions shall appear on the certificate(s) and shall be subject to approval by the County. At the option of the County, the insurer shall reduce or eliminate such self-insured retentions, or the vendor or subcontractor shall be required to procure a bond guaranteeing payment of losses and related claims expenses. u The County shall be exempt from, and in no way liable for, any sums of money, which may 0 represent a deductible or self-insured retention in any insurance policy. The payment of such deductible or self-insured retention shall be the sole responsibility of the vendor and/or subcontractor providing such insurance. Failure to obtain and maintain such insurance as set out above will be considered a breach of contract and may result in termination of the contract for default. c� Neither approval by the County of any insurance supplied by the vendor or Subcontractor(s), nor 0 a failure to disapprove that insurance, shall relieve the vendor or Subcontractor(s) of full responsibility for liability, damages, and accidents as set forth herein. CL Section 1.9: Bonding Requirements Not applicable to this solicitation. CL Section 1.10: Delivery U_ The vendor shall make deliveries within ten (10) calendar days after the date of the order. All deliveries shall be made in accordance with good commercial practice and all required delivery timeframes shall be adhered to by the vendor(s), except in such cases where the delivery will be delayed due to acts of God, strikes, or other causes beyond the control of the vendor. In these cases, the vendor shall notify the County of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the County. Delivery of emergency orders shall be within forty-eight (48) hours. No stock deliveries will be accepted on Saturdays, Sundays, or County holidays. The ordering department will advise vendor if the order is an emergency when placed. Should the vendor(s) to whom the contract(s) is awarded fail to deliver the required goods or services under a specific order in the number of days stated above, the County reserves the right to cancel the specific order under the contract on a default basis after any back order period that has been specified in this contract has lapsed. If the specific order is so terminated, it is hereby understood and agreed that the County has the authority to purchase the goods elsewhere and to charge the incumbent vendor with any re-procurement costs. If the vendor fails to honor these re-procurement costs, the County may terminate the contract in its entirety for default. Certain County employees may be authorized in writing to pick-up materials under this contract. Vendors shall require presentation of this written authorization. The vendor shall maintain a E copy of the authorization. If the vendor is in doubt about any aspect of material pick-up, vendor shall contact the appropriate user department to confirm the authorization. 6 Packet Pg.444 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.10.1: Shipping Terms, F.O.B. Destination-Inside Delivery The F.O.B. point for any product ordered as a result of this solicitation shall be F.O.B.: DESTINATION — INSIDE DELIVERY. The title for each item will pass from the contractor u to the County only after the County receives AND accepts each item. Delivery will not be complete until the County has accepted each item. Delivery to a common carrier shall not 0 constitute delivery to the County. Any transportation dispute shall be between the contractor and the carrier. The County will not consider any bid or proposal showing a F.O.B. point other than F.O.B.: Destination—Inside Delivery. Section 1.10.2: Back Orders If the vendor cannot deliver an ordered item in accordance with the scheduled delivery date due to a current existing backorder of that item with the vendor's manufacturer or distributor; the 0 vendor shall insure that such back orders are filled within ten (10) calendar days from the initial scheduled delivery date for the item. The vendor shall not invoice the County for back ordered items until such back orders are delivered and accepted by the County's authorized CL representative. It is understood and agreed that the County may, at its discretion, verbally cancel back orders after the grace period identified in this paragraph has lapsed, seek the items from another vendor, and charge the incumbent vendor under this contract for any directly associated re-procurement costs. If the vendor fails to honor these re-procurement costs, the County may a. terminate the contract for default. U_ Section 1.11: Acceptance of Goods or Services 2 The product(s) delivered as a result of an award from this solicitation shall remain the property � of the contractor, and services rendered under the contract will not be deemed complete, until a t� physical inspection and actual usage of the product(s) and/or service(s) is (are) accepted by the County and shall be in compliance with the terms herein, fully in accord with the specifications and of the highest quality. 0 Any goods and/or services purchased as a result of this solicitation and/or contract may be tested/inspected for compliance with specifications. In the event that any aspect of the goods or services provided is found to be defective or does not conform to the specifications, the County reserves the right to terminate the contract or initiate corrective action on the part of the vendor, to include return of any non-compliant goods to the vendor at the vendor's expense,requiring the vendor to either provide a direct replacement for the item, or a full credit for the returned item. The vendor shall not assess any additional charge(s) for any conforming action taken by the County under this clause. The County will not be responsible to pay for any product or service that does not conform to the contract specifications. In addition, any defective product or service or any product or service not delivered or performed by the date specified in the purchase order or contract, may be procured by the County on the open market, and any increase in cost may be charged against the awarded contractor. Any cost E incurred by the County in any re-procurement plus any increased product or service cost shall be withheld from any monies owed to the contractor by the County for any contract or financial obligation. 7 Packet Pg.445 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.11.1: Deficiencies to be corrected by the Vendor The vendor shall promptly correct all apparent and latent deficiencies and/or defects in work, and/or any work that fails to conform to the contract documents regardless of project completion u status. All corrections shall be made within ten (10) calendar days after such rejected defects, deficiencies, and/or non-conformances are verbally reported to the vendor by the County's 0 project administrator, who may confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the County may, at its discretion, notify the vendor, in writing, that the vendor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the County within ten (10) calendar days of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice, the County shall place the vendor in default, obtain the services of another vendor to correct the deficiencies, and charge the incumbent vendor for these costs, either through a deduction from the final payment owed to the vendor or 0 through invoicing. If the vendor fails to honor this invoice or credit memo, the County may terminate the contract for default. CL Section 1.12: Warranty The vendor agrees that, unless expressly stated otherwise in the bid or proposal, the product and/or service furnished as a result of an award from this solicitation shall be covered by the C. most favorable commercial warranty the vendor gives to any customer for comparable quantities of products and/or services and the rights and remedies provided herein are in addition to said "- 76 warranty and do not limit any right afforded to the County by any other provision of this solicitation. The vendor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. Section 1.13: Delivery of Solicitation Response 0 Unless a package is delivered by the vendor in person, all incoming mail from the U.S. Postal Service and any package delivered by a third party delivery organization (FedEx, UPS, DHL, private courier, etc.) will be opened for security and contamination inspection by the Lake County Clerk of the Circuit Court Mail Receiving Center in an off-site secure controlled facility prior to delivery to any Lake County Government facility, which includes the Lake County Office of Procurement Services. To be considered for award, a bid or proposal must be received and accepted in the Office of Procurement Services prior to the date and time established within the solicitation. A response will not be considered for award if received in the Office of Procurement Services after the official due date and time regardless of when or how it was received by the Lake County Clerk of Court Mail Receiving Center. Allow sufficient time for transportation and inspection. E The exterior of each envelope/package shall be clearly marked with the bidder's name and address, and the solicitation number and title. Ensure that your bid or proposal is securely sealed 8 Packet Pg.446 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 in an opaque envelope/package to provide confidentiality of the bid or proposal prior to the due date stated in the solicitation. If you plan on submitting your bid or proposal IN PERSON,please bring it to: u LAKE COUNTY PROCUREMENT SERVICES 0 315 W. MAIN STREET 4TH FLOOR, ROOM 441 TAVARES, FLORIDA If you submit your bid or proposal by the UNITED STATES POSTAL SERVICE (LISPS), please mail it to: 0 LAKE COUNTY PROCUREMENT SERVICES 0 PO BOX 7800 y TAVARES, FL 32778-7800CL If you submit your bid or proposal by a THIRD PARTY CARRIER such as FedEx, UPS, or a private courier,please send it to: LAKE COUNTY PROCUREMENT SERVICES MAIL RECEIVING CENTER 32400 COUNTY ROAD 473 "- 76 LEESBURG, FL 34788 0 Facsimile (fax) or electronic submissions (e-mail)will not be accepted. t� Section 1.14: Completion Requirements for Bids The bid submittal shall consist of this entire ITB document, with required sections completed by the vendor. Ensure that you sign the bid in the certification box in Section 4. One (1) signed 0 original, two (2) complete hardcopies, and one electronic copy (jump drive/CD) of the bid r_ shall be sealed and delivered to the Office of Procurement Services no later than the official bid due date and time. Any bid received after this time will not be considered and will be returned unopened to the submitter. The County is not liable or responsible for any costs incurred by any Bidder in responding to this ITB including, without limitation, costs for product and/or service demonstrations if requested. When you submit your bid, you are making a binding offer to the County and are agreeing to all of the terms and conditions in this Invitation to Bid. Use only the form(s) provided in this document. If you make any change to the content or format of any form, the County may disqualify your offer. All information shall be legible and either written in ink or typewritten. If you make a correction or change on any document, the person signing the bid proposal must initial the change. The bid shall be manually signed in BLUE INK by an official authorized to E legally bind the Bidder to its provisions. 9 Packet Pg.447 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 COMPLETION OF BID PACKAGE: The vendor shall complete all required entries in Section 4 of the bid form such as, but not limited to, pricing pages, signature, certifications, references, and acknowledgement of any solicitation addenda. The vendor shall submit the entire solicitation with all Section 4 entries completed in the number of copies specified to the address u specified in this solicitation. The vendor shall also submit any supporting documents (to include proof of insurability and provision of bid bonds as required), samples, and/or descriptive 0 literature required by any of the provisions in Section 2 of the solicitation in a separate sealed envelope / package marked "Literature for Bid 17-0606." Do not indicate bid prices on literature. Specific Completion Directions: c The bid submittal shall consist of this entire ITB document, with required sections completed 4- by the vendor. 0) )o� Complete the requested information at the bottom of the ITB cover page (page )o� Pricing shall be completed as directed within Section 4. )o� Initial and date in BLUE INK the appropriate space(s) in Section 4 for each addendum (if c. any) issued for this ITB. )o� Insert any prompt payment discount that you will offer. Note payment terms are NET 30 DAYS otherwise. . CL Complete the reference form (include at least three references) contained within the 0 solicitation as Attachment 1. )o� Complete all certifications, vendor information, and ensure that you sign the bid (in BLUE 0 ink) in the certification box )o� Provide proof of insurance in compliance with the stated requirements in section 1.8 by submitting either a certificate of insurance or evidence of insurability. Section 1.15: Availability of Contract to Other County Departments 0 Although this solicitation is specific to one or more County Departments, it is hereby agreed and understood that any County department or agency may avail itself of this contract and purchase any and all items specified herein from the vendor(s) at the contract price(s) established herein. > Under these circumstances, a contract modification shall be issued by the County identifying the requirements of the additional County department(s). Section 1.16: Business Hours of Operations Deliveries shall be made during regular business hours (Monday through Friday, 8:00 a.m. to c 5:00 p.m.) No deliveries or work (if vendors provides equipment service) shall be performed after regular business hours or on Saturdays, Sundays, or County holidays except when necessary in an emergency situation, for the proper care and protection of the work already performed, and/or when permission to do such work is secured from the County Department E representative. No overtime work shall be started without prior approval of the immediate project manager or his/her designated representative. 10 Packet Pg.448 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 Section 1.17: Catalogs/Price Lists The vendor shall provide its website address on page 21 of Section 4 where product catalogs and price lists are available for viewing and/or downloading. u With the bid submittal, the vendor shall include a CD or thumb drive of the current catalogs and 0 manufacturer's price lists for the brands quoted. Failure to meet this requirement may result in the offer being rejected. Upon request, the vendor shall provide hardcopies of the manufacturer's product catalogs and price lists at no additional cost to the County. Section 1.18: Compliance with Federal Standards All items to be purchased under this contract shall be in accordance with all governmental standards, to include, but not be limited to, those issued by the Occupational Safety and Health 0 Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA). Section 1.19: Hourly Rates The hourly rate quoted shall be deemed to provide full compensation to the vendor for labor, equipment use, travel time, and any other element of cost or price. This rate is assumed to be at 2) 'a. straight-time for all labor, except as otherwise noted. The vendor shall comply with minimum wage standards, and/or any other wage standards specifically set forth in this solicitation and "- resultant contract, and any other applicable laws of the State of Florida. If overtime is allowable under this contract, it will be covered under a separate item in the special clauses Section 1.20: Labor, Materials, and Equipment Shall be Supplied by the Vendor Unless otherwise stated in this solicitation, for service to be performed, the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a 0 suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the County's Project Manager. Section 1.21: Purchase of Other Brands Although this solicitation and resultant contract identifies specific brands, it is hereby understood r� and agreed that additional brand(s) may be added to this contract at the option of the County. a, Under these circumstances, a County representative will contact vendor(s) to obtain a quote for the additional brand(s). If the discount proposed by the vendor for the additional brand(s) is considered to be fair and reasonable, then the brand(s) would be added to the contract through the issuance of a modification to the contract. The incumbent vendor(s) has/have no exclusive right to provide these additional brand(s). The E County reserves the right to award additional brand(s) to the lowest priced contract vendor, to multiple contact vendors, or to acquire the items through a separate solicitation if it determines 11 Packet Pg.449 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 the price discount offered is not fair or reasonable or for other reasons at the County's sole discretion. Section 1.22: Rebates and Special Promotions u All rebates and special promotions offered by a manufacturer during the term of the contract 0 shall be passed on by the vendor(s) to the County. It shall be the responsibility of the vendor to notify the County of such rebates and/or special promotions during the contract period. Special promotions shall be offered by the vendor(s) to the County provided that the new price charged for the item(s) is lower than would otherwise be available through the contract. It is understood that these special promotions may be of a limited duration. At the end of such promotion, the standard contract price shall prevail_ 0 Section 1.23: Repair and Parts Manuals to be Provided v°', The vendor shall supply the County with a minimum of one (1) comprehensive repair and parts CL manual which identify the component parts, and which describe the appropriate process for repairing the equipment purchased by the County in conjunction with this solicitation. The manuals shall be supplied prior to, or upon, delivery of the equipment. Final payment shall be CD withheld until such time as these manuals are received by the County. 2) 0 Section 1.24: Risk of Loss The vendor assumes the risk of loss of damage to the County's property during possession of such property by the vendor, and until delivery to, and acceptance of, that property to the < County. The vendor shall immediately repair, replace or make good on the loss or damage c, without cost to the County, whether the loss or damage results from acts or omissions (negligent or not) of the vendor or a third parry. The vendor shall indemnify and hold the County harmless from any and all claims, liability, 0 losses and causes of action which may arise out of the fulfillment of this contract. The vendor shall pay all claims and losses of any nature whatsoever in connection therewith, and shall defend all suits, in the name of the County when applicable, and shall pay all costs and judgments which may issue thereon. Section 1.25: Safety The vendor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work and for complying with all requirements of the Occupational Safety and Health Administration Act (OSHA). The vendor shall take all necessary precautions for the safety of and shall provide the necessary protection to prevent damage, injury or loss to persons or property. The vendor shall provide all standard equipment, work operations, safety equipment, personal protective equipment, and lighting required or mandated by State, Federal, OSHA, or Americans with Disabilities Act of 1990 (ADA) regulations. 12 Packet Pg.450 D.14.b SECTION 1 — SPECIAL TERMS AND CONDITIONS ITB Number: 17-0606 The vendor shall designate a competent person of its organization whose duty shall be the prevention of accidents at this site. This person shall be literate and able to communicate fully in the English language because of the necessity to read job instructions and signs, as well as the u need for conversing with management personnel. This person shall be the vendor's superintendent unless otherwise designated in writing by the vendor to the Contract Manager. 0 Section 1.26: Special Notice to Vendors Regarding Federal and/or State Requirements Upon award of a contract resulting from this solicitation, the vendor shall utilize the U.S. Department of Homeland Security's E-Verify system in accordance with the terms governing use of the system to confirm the employment eligibility of: c� 1) All persons employed by the vendor during the term of the contract to perform 0 employment duties within Lake County; and 2) All persons, including subcontractors, assigned by the vendor to perform work pursuant to the contract. Section 1.27: Training When applicable, the vendor shall supply the County with a minimum of one (1) comprehensive 0. training manual which describes the appropriate use of the equipment purchased by the County in conjunction with this solicitation. The manual(s) shall be included with the equipment upon "- 76 delivery. Final payment shall be withheld until such time as these manuals are received by the County. Upon request, the vendor shall provide an intensive training program to County employees regarding the use of the products or services supplied by the vendor in conjunction with this solicitation. This training shall be no additional charge to the County. The vendor shall bear all costs of registration fees and manuals and texts, or other instructional materials associated with the required training. 0 Section 1.28: Wage Rates Under this contract, the wage rate paid to all laborers, mechanics and apprentices employed by the vendor for the work under the contract, shall not be less than the prevailing wage rates for similar classifications of work as established by the Federal Government and enforced by the U.S. Department of Labor, Wages and Hours Division, and Florida's Minimum Wage requirements in Article X, Section 24 (f) of the Florida Constitution and enforced by the Florida Legislature by statute or the state Agency For Workforce Innovation by rule, whichever is higher. 13 Packet Pg.451 D.14.b SECTION 2 — STATEMENT OF WORK ITB Number: 17-0606 SCOPE OF SERVICES General Requirements It is the intent of the County to establish multiple contracts for its annual requirements for fire u equipment, parts, supplies, and/or services for the County's Public Safety Department, Fire Rescue Division, and the County's Fleet Management Division. 0 The vendor hereby acknowledges and agrees that all parts and/or materials supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose unless recycled, used, or remanufactured goods are specifically requested or approved at the time the order is placed. Emergency/Disaster deliveries may be required during non-business hours. Vendors shall c submit a contact person's name and telephone number where requested in the Pricing Section for 0 emergency orders. y It is the vendor's responsibility to ensure that the County has received the latest version of any CL MSDS required by 29 CFR 1910.1200 with the first shipment of any hazardous material. Also, at any time the content of an MSDS is revised, the vendor shall promptly provide a new MSDS to the County with the new information relevant to the specific material. CL The vendor shall be required to furnish price lists on jump drive or CD upon request from the Public Safety Department or Fleet Management Division at no charge. This price list shall provide descriptive literature, technical data and service information for items awarded. Time of delivery for these lists shall be mutually agreed upon by the vendor and the County representative. c, Repair Services Unless otherwise stated in this solicitation, the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade 0 for the purpose. The vendor(s) shall possess all special hand tools and special equipment recommended by the equipment and part manufacturer(s) to effectively and efficiently make repairs. The vendor(s) shall abide by OSHA requirements and the staff assigned to the County's projects shall be ASE or factory certified. All material, workmanship, and equipment shall be subject to the inspection and approval of the Public Safety Department. Vendor(s) shall be required to submit a written estimate for each prospective project under this contract before a work order for that specific project is issued. The estimate must reflect the regular hourly wages for each classification represented in this contract, and the percentage discounts or mark-ups for materials and equipment that were quoted by the vendor on its initial offer or the most current contract pricing. The estimate shall be itemized by the number of work hours per classification, and by the cost of materials and equipment. Lump sum estimates will not be accepted. If multiple vendors are available to quote an estimate for the specific work, the E County reserves the right to award the project based on the lowest written estimate, or to reject all estimates when such action is determined to be in the best interests of the County, and obtain the required services from another source of supply. 14 Packet Pg.452 D.14.b SECTION 2 — STATEMENT OF WORK ITB Number: 17-0606 Upon approval of the estimate, the County's authorized representative shall generate and issue a Work Order for the specific repair project. The Work Order shall include the scope of work to be completed. For purposes of identification and payment, the Work Order shall be numbered and u dated. The vendor's name shall then be entered on the Work Order and that order will then be issued to the vendor. The Work Order shall also direct the vendor to commence work on a 0 certain day and it shall specify the amount of time allotted for completion of work covered by the Work Order. All work covered by a Work Order shall constitute a Contract Schedule. Delivery Locations Fire Rescue Vehicle Maintenance/Fleet Division as 25028 Kirkwood Avenue Astatula, FL 34705 c 0 Department of Public Safety Fire Station No. 20 37711 SR 19 Umatilla, FL 32784 Department of Public Safety 315 W Main St Suite 411 0 Tavares, FL 32778 County Fleet Management Division 20423 Independence Boulevard Groveland, FL 34736 0 c 0 15 Packet Pg.453 D.14.b SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 3.1 DEFINITIONS may issue an addendum in response to any inquiry received,prior Addenda:A written change to a solicitation. to bid opening, which changes, adds to, or clarifies the terms, Bid:Shall refer to any offer(s)submitted in response to this ITB. provisions,or requirements of the solicitation. The bidder should E; Bidder: Refers to any entity that submitted a bid under an ITB. not rely on any statement or explanation whether written or verbal, Contract: The agreement to perform the services set forth in this other than those made in this solicitation document or in any solicitation. The contract will be comprised of the solicitation addenda issued. Where there appears to be a conflict between this W document signed by both parties with any addenda and other solicitation and any addenda, the last addendum issued shall attachments specifically incorporated. prevail. It is the bidder's responsibility to ensure receipt and to E Contractor: The vendor to which award has been made. acknowledge all addenda and any accompanying documentation. 0- County: Shall refer to Lake County,Florida. Failure to acknowledge each addendum may prevent the bid from Invitation to Bid(ITB): Shall mean this solicitation document, being considered for award including any and all addenda. An ITB contains well-defined D. Contents of Solicitation and Bidders'Responsibilities � terms,conditions,and specifications,and is awarded to the lowest It is the responsibility of the bidder to become thoroughly familiar priced responsive and responsible bidder. with the requirements, terms, and conditions of this solicitation. Modification: A written change to a contract. Stated unawareness of contractual terms and conditions will not be Responsible: Refers to a bidder that has the capacity and accepted as a basis for varying the requirements of the County or M capability to perform the work required under an Invitation to Bid, the amount to be paid to the vendor. and is otherwise eligible for award. E. Restricted Discussions Responsive: Refers to a bidder that has taken no exception or From the date of issuance of this solicitation until final County 0 deviation from the terms,conditions,and specifications in an ITB. action, vendors should not discuss the solicitation with any Solicitation: The written document requesting either bids or employee,agent,or any other representative of the County except 0 proposals from the marketplace. as authorized by the designated procurement representative. The W Vendor: A general reference to any entity responding to this only communications that shall be considered pertinent to this solicitation or performing under any resulting contract. solicitation are written documents from the vendor addressed to the designated procurement representative and relevant documents The County has established that the words "shall", "must", or promulgated by the designated procurement representative. CL "will" are equivalent within this ITB and indicate a mandatory F. Change to,Withdrawal of,or Mistake in,Bid requirement which shall not be waived by the County. Chances to Bid-Prior to bid opening,a bidder may change its bid 3.2 INSTRUCTIONS TO BIDDERS by submitting a new bid with notice on the firm's letterhead, .0 A. Bidder Qualification signed by an authorized agent, stating that the new submittal >% It is the policy of the County to encourage full and open replaces the original submittal. The new submittal shall contain all _ competition among all available qualified vendors. All vendors information as required for submitting the original bid. CI. regularly engaged in the type of work specified in the solicitation Withdrawal of Bid-A bid may be withdrawn,either physically or are encouraged to submit bids. To be recommended for award the by written notice, at any time prior to the bid due date. If LL County requires that vendors provide evidence of compliance with withdrawn by written notice,that notice must be addressed to,and ru the requirements below upon request: received by,the designated procurement representative prior to the 1. Disclosure of Employment bid due date and time. A bid may also be withdrawn after 2. Disclosure of Ownership expiration of the specified bid acceptance period, and prior to 3. Drug-Free Workplace award, by submitting a letter to the designated procurement e( 4. W-9 and 8109 Forms—The vendor must furnish these forms representative. The withdrawal letter must be on company upon request as required by the Internal Revenue Service. letterhead and signed by an authorized agent of the bidder. 5. Social Security Number—The vendor must provide a copy of Mistake in Bid-Any allegation of mistake in Bid shall be treated 0 the primary owner's social security card if the social security on a case-by-case basis. It is to be assumed that any alteration in �-- number is being used in lieu of the Federal Identification bid price after receipt of bids will be exceptional in nature,and will -� Number(F.E.LN.) be allowed only when substantiated by current legal precedence. 6. Americans with Disabilities Act(A.D.A.) G. Conflicts within the Solicitation 0 7. Conflict of Interest Where there appears to be a conflict between contractual terms and 8. Debarment Disclosure Affidavit conditions,the technical specifications,the pricing section,or any 0 9. Nondiscrimination addendum issued,the order of precedence shall be: last addendum 10. Family Leave issued,the pricing section,the technical specifications,the special, II Antitrust Laws—By acceptance of any contract,the vendor and then general conditions. It is incumbent upon the vendor to > agrees to comply with all applicable antitrust laws. identify such conflicts prior to the bid response date. B. Public Entity Crimes H. Prompt Payment Terms Pursuant to Section 287.133(2)(a)of the Florida Statutes,a person It is the policy of the County that payment for all purchases by or affiliate who has been placed on the convicted vendor list County agencies shall be made in a timely manner and that interest following a conviction for a public entity crime may not submit a payments will be made on late payments in accordance with Part entity,may not submit a bid on a contract with a public bid on a contract to provide any goods or services entity for a public VII, Chapter 218,Florida Statutes,known as the Florida Prompt the construction or repair of a public building or public work,may Payment Act. The bidder may offer cash discounts for prompt not submit bids on leases of real property to a public entity,may payments; however, such discounts will not be considered in 0 not be awarded or perform as a contractor,supplier,subcontractor, determining the lowest price during bid evaluation. Bidders are fJ or consultant under a contract with any public entity,and may not requested to provide prompt payment terms in the space provided transact business with any public entity in excess of the threshold on the signature page of the solicitation. amount provided in Section 287.017 of the Florida Statutes, for 3.3 PREPARATION OF BIDS CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. A. The Pricing Section of this solicitation defines the goods or C. Request for Additional Information services to be purchased, and must be completed and ay Any communication or inquiries,except for clarification of process submitted with the bid. Use of any other form or alteration of E or procedure already contained in the solicitation,are to be made in the form may result in the rejection of the bid. writing to the attention of the procurement representative identified B. The bid submitted must be legible, and completed using in the solicitation no later than five(5)working days prior to the typewriter, computer or ink. Any entry change must be bid due date. Such inquiries shall contain the requester's name, crossed out and initialed in ink. Failure to comply with these address,and telephone number. The Procurement Services Office requirements may cause the bid to be rejected. 16 Packet Pg.454 D.14.b SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 C. An authorized agent of the bidder's firm must sign the bid. Chapter 119 of the Florida Statutes(the"Public Record Act.").The FAILURE TO SIGN THE BID MAY RENDER THE bidder should not submit any information which the bidder BID NON-RESPONSIVE. considers proprietary or confidential. The submission of any E; D. The bidder may be considered non-responsive if bids are information to the County in connection with any solicitation shall conditioned to modifications, changes, or revisions to the be deemed conclusively to be a waiver of any protection from terms and conditions of this solicitation. release of the submitted information unless such information is W E. The bidder may submit alternate bid(s) for the same exempt or confidential under the Public Records Act. M solicitation provided that such offer is allowable under the 3.10 CANCELLATION OF SOLICITATION E terms and conditions. The alternate bid must meet or exceed The County reserves the right to cancel, in whole or in part, any 0- the minimum requirements and be submitted as a separate bid Invitation to Bid when it is in the best interest of the County. marked"Alternate Bid". 3.11 AWARD F. When there is a discrepancy between the unit prices and any A. Unless otherwise allowed by statute or ordinance,award will 0 extended prices,the unit prices will prevail. be made to the lowest priced responsive and responsible G. Any bid received after the stipulated bid due date and time bidder. The County reserves the right to reject any and all through no fault of the County will be considered late, and bids,to waive non-material irregularities or technicalities and except under the most exceptional circumstances, not be to re-advertise for all or any part of this solicitation as M considered for award. deemed in its best interest. The County shall be the sole H. Unless otherwise specified in the solicitation, prices quoted judge of its best interest. shall be F.O.B.Destination. B. When there are multiple line items in a solicitation, the 0 3.4 COLLUSION County reserves the right to award on an individual item Where two (2) or more related parties, as defined herein, each basis, any combination of items, total low bid or in 0 submit a bid for the same contract, or evidence any prior whichever manner deemed in the best interest of the County. W understanding,agreement,or connection in such regard,such bids This provision specifically supersedes any method of award shall be presumed to be collusive. Related parties shall mean criteria stated in the solicitation when such action is clearly bidder or principals thereof that have a direct or indirect ownership necessary to protect the best interests of the County. interest in another bidder for the same contract or in which a parent C. The County reserves the right to reject any and all bids if it is CL company or the principals thereof of one bidder have a direct or determined that prices are excessive or determined to be indirect ownership interest in another bidder for the same contract. unreasonable, or it is otherwise determined to be in the Bids found to be collusive shall be rejected. Bidders which have County's best interest to do so. 0 been found to have engaged in collusion may be considered non- D. The County reserves the right to negotiate prices with the low responsible, and may be suspended or debarred. Any contract bidder,provided that the scope of work is not amended. �3 resulting from collusive bidding may be terminated for default. E. Award will only be made to firms that satisfy all legal CL 3.5 PROHIBITION AGAINST CONTINGENT FEES requirements to do business with the County. The County 0 The vendor warrants that they have not employed or retained any may conduct a pre-award inspection of the bidder's site or company or person, other than a bona fide employee working conduct a pre-award qualification meeting to determine the solely for the vendor to solicit or secure the contract and that they responsibility and capacity of the bidder to perform. Award > have not paid or agreed to pay any person,company,corporation, may be predicated on compliance with and submittal of all individual,or firm,other than a bona fide employee working solely required documents as stipulated in the solicitation. for the vendor,any consideration contingent upon or resulting from F. The bidder's performance as prime or subcontractor on e( the award or making of the contract. previous County contracts shall be taken into account in 3.6 CONTRACTING WITH COUNTY EMPLOYEES evaluating the responsibility of a responding bidder. Any County employee or member of his or her immediate family G. All tie bids will be resolved in consonance with current seeking to contract with the County shall seek a conflict of interest written procedure in that regard. 0 M opinion from the County Attorney prior to submittal of a response H. A vendor wishing to protest any award decision resulting from -a to contract with the County. The affected employee shall disclose this solicitation shall do as provided for in the County's a the employee's assigned function within the County and interest or Purchasing Procedure Manual. 0 the interest of his or her immediate family in the proposed contract 3.12 GENERAL CONTRACT CONDITIONS and the nature of the intended contract. The contract shall be binding upon and shall inure to the benefit of 0 3.7 INCURRED EXPENSES each of the parties and of their respective successors and permitted This solicitation does not commit the County to award nor be assigns. The contract may not be amended,released, discharged, responsible for any cost or expense which may be incurred by any rescinded or abandoned, except by a written instrument duly > bidder in preparing or submitting a bid, or any cost or expense executed by each of the parties hereto. The failure of any party incurred prior to the execution of a purchase order or contract. By hereto at any time to enforce any of the provisions of the contract submitting a bid,the bidder also agrees that the County bears no will in no way constitute or be construed as a waiver of such responsibility for any costs of the bidder associated with any provision or of any other provision hereof,nor in any way affect administrative or judicial proceedings resulting from this the validity of, or the right thereafter to enforce, each and every solicitation process. provision of the contract.Any dispute arising during the course of 3.8 COUNTY IS TAX-EXEMPT contract performance that is not readily rectified by coordination When purchasing on a direct basis,the County is generally exempt between the vendor and the County user department shall be 0 from Federal Excise Taxes and all State of Florida sales and use referred to Procurement Services office for resolution. fJ taxes. The County will provide an exemption certificate upon 3.13 OTHER AGENCIES request by the seller for such purchases. Except for item(s) With the consent of the vendor, other agencies may make specifically identified by the vendor and accepted by the County purchases in accordance with the contract. Such purchases shall be for direct County purchase under the Sales Tax Recovery Program, governed by the same terms and conditions as stated herein with contractors doing business with the County are not exempt from the exception of the change in agency name. ay paying sales tax to their suppliers for materials needed to fulfill 3.14 CONTRACT EXTENSION E contractual obligations with the County, nor is any vendor The County has the unilateral option to extend a contract for up to authorized to use the County Tax Exemptions for such purchases. ninety(90) calendar days beyond the current contract period. In 3.9 PROPRIETARY/CONFIDENTIAL INFORMATION such event,the County will notify the vendor(s)in writing of such Bidders are hereby notified that all information submitted as part extensions. The contract may be extended beyond the initial of a bid will be available for public inspection in compliance with ninety (90) day extension upon mutual agreement between the 17 Packet Pg.455 D.14.b SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 County and the vendor(s). Exercise of the above options requires including attorney's fees and costs of defense,which the County or the prior approval of the Procurement Services Manager. its officers,employees,agents or instrumentalities may incur as a 3.15 WARRANTY result of claims,demands, suits,causes of actions or proceedings E; All warranties express and implied,shall be made available to the of any kind or nature arising out of,relating to or resulting from County for goods and services covered by this solicitation. All the performance of the agreement by the vendor or its employees, goods furnished shall be fully guaranteed by the vendor against agents,servants,partners,principals or subcontractors. The vendor W factory defects and workmanship. At no expense to the County, shall pay all claims and losses in connection therewith,and shall the vendor shall correct any and all apparent and latent defects that investigate and defend all claims, suits or actions of any kind or E may occur within the manufacturer's standard warranty period. nature in the name of the County, where applicable, including 0- The special conditions of the solicitation may supersede the appellate proceedings, and shall pay all costs, judgments, and manufacturer's standard warranty. attorney's fees which may be incurred thereon. The vendor 3.16 ESTIMATED QUANTITIES expressly understands and agrees that any insurance protection 0 0 Estimated quantities or dollars are for bidder's guidance only. No required by this Agreement or otherwise provided by the vendor guarantee is expressed or implied as to quantities or dollar value shall in no way limit the responsibility to indemnify,keep and save that will be used during the contract period. The County is not harmless and defend the County or its officers,employees,agents obligated to place any order for a given amount subsequent to the and instrumentalities as herein provided. award of this solicitation. The County may use estimated 3.24 MODIFICATION OF CONTRACT quantities in the award evaluation process.Estimated quantities do Any contract resulting from this solicitation may be modified by not contemplate or include possible additional quantities that may mutual consent of duly authorized parties, in writing through the 0 be ordered by other entities that may utilize this contract. hi no issuance of a modification to the contract and/or purchase order as event shall the County be liable for payments in excess of the appropriate. This presumes the modification itself is in compliance 0 amount due for quantities of goods or services actually ordered. with all applicable County procedures. W 3.17 NON-EXCLUSIVITY 3.25 TERMINATION FOR CONVENIENCE It is the intent of the County to enter into an agreement that will The County, at its sole discretion,reserves the right to terminate satisfy its needs as described within this solicitation. However,the this contract upon thirty(30)days written notice. Upon receipt of County reserves the right to perform,or cause to be performed,all such notice,the vendor shall not incur any additional costs under C. or any of the work and services herein described in the manner this contract. The County shall be liable only for reasonable costs deemed to represent its best interests. hi no case will the County incurred by the vendor prior to notice of termination. The County be liable for billings in excess of the quantity of goods or services shall be the sole judge of"reasonable costs." .0 actually provided under this contract. 3.26 TERMINATION DUE TO UNAVAILABILITY OF 3.18 CONTINUATION OF WORK CONTINUING FUNDING �9 Any work that commences prior to, and will extend, beyond the When funds are not appropriated or otherwise made available to CL expiration date of the current contract period shall, unless support continuation of performance in a current or subsequent terminated by mutual written agreement between the County and fiscal year,the contract shall be cancelled and the vendor shall be LL the vendor, continue until completion without change to the then reimbursed for the reasonable value of any non-recurring costs current prices,terms and conditions. incurred amortized in the price of the supplies or services/tasks > 3.19 LAWS,RULES,REGULATIONS AND LICENSES delivered under the contract. The vendor shall comply with all federal,state,and local laws and 3.27 TERMINATION FOR DEFAULT regulations applicable to provision of the goods and/or services The County reserves the right to terminate this contract,in part or e( specified in this solicitation. During the term of the contract the in whole, or effect other appropriate remedy in the event the vendor assures that it is in compliance with Title VII of the 1964 vendor fails to perform in accordance with the terms and Civil Rights Act,as amended,and the Florida Civil Rights Act of conditions stated herein. The County further reserves the right to 1992, in that the vendor does not on the grounds of race, color, suspend or debar the vendor in accordance with the County 0 national origin, religion, sex, age, disability or marital status, ordinances,resolutions and/or administrative orders. The vendor -� discrimination in any form or manner against the end/or employees will be notified by letter of the County's intent to terminate. In the M or applicants for employment. The vendor understands that any event of termination for default, the County may procure the 0 contract is conditioned upon the veracity of this statement. required goods and/or services from any source and use any 3.20 SUBCONTRACTING method deemed in its best interest. All re-procurement cost shall 0 Unless otherwise stipulated herein, the vendor shall not be borne by the vendor. subcontract any portion of the work without the prior written 3.28 FRAUD AND MISREPRESENTATION consent of the County. Subcontracting without the prior consent of Any individual,corporation or other entity that attempts to meet its > the County may result in termination of the contract for default. contractual obligations through fraud, misrepresentation or 3.21 ASSIGNMENT material misstatement,may be debarred for up to five (5)years. The vendor shall not assign or transfer any contract resulting from The County as a further sanction may terminate or cancel any other this solicitation,including any rights,title or interest therein,or its contracts with such individual, corporation or entity with such power to execute such contract to any person, company or vendor held responsible for all direct or indirect costs associated corporation without the prior written consent of the County. This with termination or cancellation,including attorney's fees. provision specifically includes any acquisition or hostile takeover 3.29 RIGHT TO AUDIT of the awarded vendor. Failure to comply in this regards may The County reserves the right to require the vendor to submit to an 0 result in termination of the contract for default. audit by any auditor of the County's choosing. The Contractor fJ 3.22 RESPONSIBILITY AS EMPLOYER shall provide access to all of its records,which relate directly or <U The employee(s)of the vendor shall be considered at all times its indirectly to this Agreement at its place of business during regular employee(s), and not an employee(s) or agent(s) of the County, business hours. The vendor shall retain all records pertaining to The contractor shall provide employee(s) capable of performing this Agreement and upon request make them available to the the work as required. The County may require the contractor to County for a minimum of three(3)years,or as required by Florida ay remove any employee it deems unacceptable. All employees of law,whichever is longer,following expiration of the Agreement. E the contractor may be required to wear appropriate identification. The vendor agrees to provide such assistance as may be necessary 3.23 INDEMNIFICATION to facilitate the review or audit by the County to ensure compliance To the extent permitted by law, the vendor shall indemnify and with applicable accounting and financial standards. Additionally, hold harmless the County and its officers, employees,agents and CONTRACTOR agrees to include the requirements of this instrumentalities from any and all liability, losses or damages, provision in all contracts with subcontractors and material 18 Packet Pg.456 D.14.b SECTION 3 —GENERAL TERMS AND CONDITIONS ITB Number: 17-0606 suppliers in connection with the work performed hereunder. If an 800.755.5111(http://www.dos.state.fl.us). audit inspection or examination pursuant to this section discloses 3.33 PRIME CONTRACTOR overpricing or overcharges of any nature by the CONTRACTOR The vendor awarded the contract shall act as the prime contractor E; to the COUNTY in excess of one percent(1%)of the total contract and shall assume full responsibility for successful performance of billings,in addition to making adjustments for the overcharges,the the contract. The vendor shall be considered the sole point of reasonable actual cost of the COUNTY's audit shall be reimbursed contact with regard to meeting all requirements of the contract.All W to the COUNTY by the CONTRACTOR. Any adjustments and/or subcontractors will be subject to advance review by the County in M payments which must be made as a result of any such audit or regards to competency and security concerns. After the award of E inspection of the CONTRACTOR's invoices and/or records shall the contract no change in subcontractors will be made without the 0- be made within a reasonable amount of time,but in no event shall consent of the County. The vendor shall be responsible for all the time exceed ninety (90) days, from presentation of the insurance, permits, licenses, and related matters for any and all COUNTY's audit findings to the CONTRACTOR. subcontractors. Even if the subcontractor is self-insured, the 3.30 PUBLIC RECORDS/COPYRIGHTS County may require the contractor to provide any insurance Pursuant to Section 119.0701, Florida Statutes, the awarded certificates required by the work to be performed. contractor shall comply with the Florida Public Records'laws,and 3.34 FORCE MAJEURE shall: 1.Keep and maintain public records required by the County The parties will exercise every reasonable effort to meet their to perform the services identified herein.2.Upon request from the respective obligations hereunder,but shall not be liable for delays County's custodian of public records, provide the County with a resulting from force majeure or other causes beyond their copy of the requested records or allow the records to be inspected reasonable control,including,but not limited to,compliance with C7 or copied within a reasonable time at a cost that does not exceed revisions to Government law or regulation,acts of nature,acts or the cost provided for by law.3.Ensure that public records that are omissions of the other parry,fires,strikes,national disasters,wars, 0 exempt or confidential and exempt from public records disclosure riots, transportation problems and/or any other cause whatsoever requirements are not disclosed except as authorized by law for the beyond the reasonable control of the parties. Any such cause may duration of the contract term and following completion of the be cause for appropriate extension of the performance period. contract if the contractor does not transfer the records to the public 3.35 NO CLAIM FOR DAMAGES agency.4.Upon completion of the contract,transfer,at no cost,to No claim for damages or any claim other than for an extension of CL the County all public records in possession of the contractor or time shall be made or asserted against the County because of any keep and maintain public records required by the County to delays. No interruption,interference,inefficiency, suspension,or perform the service. If the contractor transfers all public records to delay in the commencement or progress of the Work shall relieve the County upon completion of the contract, the contractor shall the vendor of duty to perform,or give rise to any right to damages �g destroy any duplicate public records that are exempt or or additional compensation from the County. The vendor's sole �3 confidential and exempt from public records disclosure remedy shall be the right to seek an extension to the contract time. CL requirements. If the contractor keeps and maintains public records However,this provision shall not preclude recovery of damages by upon completion of the contract, the contractor shall meet all the vendor for hindrances or delays due solely to fraud,bad faith, LL applicable requirements for retaining public records. All records or active interference on the part of the County. ru stored electronically must be provided to the County,upon request 3.36 TRUTH IN NEGOTIATION CERTIFICATE > from the County's custodian of public records in a format that is For each contract that exceeds One Hundred Ninety Five Thousand compatible with the information technology systems of the dollars ($195,000.00), any organization awarded a contract must County. Failure to comply with this section shall be deemed a execute a truth-in-negotiation certificate stating that the wage rates e( breach of the contact and enforceable as set forth in Section and other factual unit costs are accurate,complete,and current,at 119.0701,Florida Statutes. the time of contracting.Any contract requiring this certificate shall Any copyright derived from this Agreement shall belong to the contain a provision that the original contract price and any author. The author and the CONSULTANT shall expressly assign additions shall be adjusted to exclude any significant sums by 0 to the COUNTY nonexclusive,royalty free rights to use any and which the County determines the contract price was increased due -� all information provided by the CONSULTANT in any deliverable to inaccurate, incomplete, or non-current wage rates and other and/or report for the COUNTY's use which may include factual unit costs. All such contract adjustments shall be made 0 publishing in COUNTY documents and distribution as the within one(1)year following the end of the contract. COUNTY deems to be in the COUNTY's best interests. If 3.37 GRANT FUNDING 0 anything included in any deliverable limits the rights of the hi the event any part of the contract is to be funded by federal, COUNTY to use the information, the deliverable shall be state, or other local agency monies, the vendor hereby agrees to = considered defective and not acceptable and the CONSULTANT comply with all requirements of the funding entity applicable to > will not be eligible for any compensation. the use of the monies, including full application of requirements 3.31 GOVERNING LAWS involving the use of minority firms,women's business enterprises, The interpretation,effect,and validity of any contract(s)resulting and labor surplus area firms. Vendors are advised that payments from this solicitation shall be governed by the laws and regulations under the contract may be withheld pending completion and of the State of Florida,and Lake County,Florida. Venue of any submission of all required forms and documents required of the r court action shall be in Lake County,Florida. hi the event that a vendor pursuant to the grant funding requirements. suit is brought for the enforcement of any term of the contract,or 3.38 TOBACCO PRODUCTS any right arising there from, the parties expressly waive their Due to the acknowledged hazards arising from exposure to tobacco respective rights to have such action tried by jury trial and hereby products,and to protect the public and employees' health, safety, fJ consent to the use of non jury trial for the adjudication of such suit. comfort and environment,tobacco use is prohibited on any County 3.32 STATE REGISTRATION REQUIREMENTS owned building and property. Tobacco products include both Any corporation submitting a bid in response to this ITB shall smoking and smokeless tobacco. J either be registered or have applied for registration with the Florida Department of State in accordance with the provisions of Chapter ay 607,Florida Statutes. A copy of the registration/application may E be required prior to award of a contract. Any partnership submitting a bid in response to this ITB shall have complied with the applicable provisions of Chapter 620, Florida Statutes. For additional information on these requirements, please contact the Florida Secretary of State's Office, Division of Corporations, 19 Packet Pg.457 D.14.b SECTION 4—PRICING/CERTIFICATIONS/ SIGNATURES ITB Number: 17-0606 ITB TITLE: FIRE EQUIPMENT - PARTS— SUPPLIES - SERVICE W NOTES: W • When purchasing on a direct basis, Lake County is exempt from all taxes (Federal, State, Local). A Tax Exemption Certificate will be furnished upon request for such purchases. However,the vendor will be responsible for payment of taxes on all materials purchased by the vendor for incorporation into the project(see provision 3.8 for further detail). • The vendor shall not alter or amend any of the information (including, but not limited to stated units of measure, item description, or quantity) stated in the Pricing Section. If any quantities are stated in the pricing section as being "estimated" quantities, vendors are advised to review the "Estimated Quantities"clause contained in Section 3 of this solicitation. c • Any bid containing a modifying or "escalator" clause not specifically allowed for under the solicitation will not be considered. • Unit prices shall govern for all services priced on that basis as requested under this solicitation. • All pricing shall be FOB Destination unless otherwise specified in this solicitation document. 2 • All pricing submitted shall remain valid for a 90 day period. By signing and submitting a response to CL this solicitation,the vendor has specifically agreed to this condition. • Vendors are advised to visit our website at http://www.lakecountvfl and register as a potential vendor. Vendors that have registered on-line receive an e-mail notice when the CD County issues a solicitation matching the commodity codes selected by a vendor during the a. registration process. • If the contractor has questions regarding the applicability of Chapter 119, Florida Statutes, to the contractor's duty to provide public records relating to this contract, contact the custodian of public records via the individual designated in provision 1.2 of this solicitation. ACKNOWLEDGEMENT OF ADDENDA 0 INSTRUCTIONS: Complete Part I or Part II,whichever applies 0 Pay I: The bidder must list below the dates of issue for each addendum received in connection with this ITB: Addendum 41, Dated: Addendum 42, Dated: Addendum 43, Dated: Addendum 44, Dated: ❑ No Addendum was received in connection with this ITB. 20 Packet Pg.458 D.14.b SECTION 4—PRICING/CERTIFICATIONS/ SIGNATURES ITB Number: 17-0606 PRICING SECTION— GENERAL INFORMATION (Submit discounts and hourly service rates in Attachment 2 "Pricing Form") 1. Warehouse location: Address: 0 City/State/Zip: Telephone/Fax: 2. Shop location: :5 Address: c City/State/Zip: 4- 0 W Telephone/Fax: 3. Website address for price lists/catalogs: CL 4. Standard Warranty: 5. Lead time: CD CL 6. Minimum order(if any): U- 7. Handling fee if less than minimum(if applicable): 2 8. Does your firm offer pickup and delivery of vehicles and equipment needing repair? Yes No Charge for delivery/pickup: CJ 9. Does your firm have towing capabilities? Yes No Towing charges: 0 c 10. Will your firm accept Visa Purchasing Cards or E-Payable form of payment?Yes No 11. Vendor contact for emergency and/or disaster service 24 hours/7 days per week: re Name: 0 Telephone: Cell: 12. Exceptions to specifications: Yes* No *If ves,insert a separate sheet immediately following this page detailing exceptions. 21 Packet Pg.459 D.14.b SECTION 4—PRICING/CERTIFICATIONS/ SIGNATURES ITB Number: 17-0606 By Signing this Bid the Bidder Attests and Certifies that: • It satisfies all legal requirements(as an entity)to do business with the County. W • The undersigned vendor acknowledges that award of a contract may be contingent upon a determination by the County that the vendor has the capacity and capability to successfully perform the contract. • The bidder hereby certifies that it understands all requirements of this solicitation, and that the undersigned E individual is duly authorized to execute this bid document and any contract(s)and/or other transactions required 0 by award of this solicitation. Purchasing Agreements with Other Government Agencies This section is optional and will not affect contract award. If Lake County awarded you the proposed contract, would you sell under the same terms and conditions, for the same price,to other governmental agencies in the State of Florida? Each governmental agency desiring to accept to utilize this contract shall be responsible for its own :5 purchases and shall be liable only for materials or services ordered and received by it. ❑Yes ❑ No(Check one) Certification Regarding Felony Conviction 2 Has any officer, director, or an executive performing equivalent duties, of the bidding entity been convicted of a felony during the past ten(10)years? ❑ Yes ❑ No(Check one) 0 Certification Regarding Acceptance of County VISA-based Payment System Vendor will accept payment through the County VISA-based payment system: ❑Yes ❑ No Reciprocal Vendor Preference: CL Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII, Sections 2-221 and 2-222; a process under which a local vendor preference program applied by another county may be applied in a reciprocal manner within Lake County.The following information is needed to support application of the Code: 1.Primary business location of the responding vendor(city/state): CD 2. Does the responding vendor maintain a significant physical location in Lake County at which employees are CL located and business is regularly transacted: ❑ Yes ❑ No If"yes" is checked, provide supporting detail: u_ Conflict of Interest Disclosure Certification 2 Except as listed below,no employee, officer,or agent of the firm has any conflicts of interest,real or apparent,due to ownership, other clients, contracts, or interests associated with this project; and, this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same c, services,and is in all respects fair and without collusion or fraud. DUNS Number(Insert if this action involves a federal funded project): „General vend©r Ant ormation and Bid Si 'nature:` c Firm Name: c Street Address: Mailing Address(if different): 9 Telephone No.: Fax No.: E-mail FEIN No. - Prompt Payment Terms: % days, net Signature: Date: Print Name: Title: c Awatd of Cnntraet b the Caun `((?fica Use Onl ) By signature below,the County confirms award to the above-identified vendor under the above identified solicitation. A separate purchase order will be generated by the County to support the contract. Signature of authorized County official: Date: Printed name: Title: 22 Packet Pg.460 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 THE FOLLOWING DOCUMENTS ARE ATTACHED: w Attachment 1: Reference Form Attachment 2: Pricing Form E 0 0 w CL CL 0 23 Packet Pg.461 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 ATTACHMENT 1 -REFERENCES Agency Address City,State,ZIP 0- Contact Person Telephone Date(s)of Service Type of Service 4— Comments: 0 U Agency CL U Address City,State,ZIP CL Contact Person 0 Telephone Date(s)of 2 Service C� Type of (, Service Comments: �-- 0 Agency Address City,State,ZIP tct Contact Person h r Telephone Date(s)of Service U Type of Service Comments: U 24 Packet Pg.462 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 ATTACHMENT 2—PRICING FORM Current brands in use by the Fire Rescue Division include the following. Please complete the following information for those brands supported by your firm. Enter"yes" or "no" for stocking distributor. If you represent other manufacturers for similar fire-related equipment, parts, or supplies not listed, please add the manufacturer and pricing information in the blank spaces at end of pricing table. c Discount Hourly Rate Stocking Brand off List Price for Repair Service Distributer? 3M COMPANY ABLE SHO ME ACTION c C7 AH STOCK AIM AJAX CL AKRON BRASS ALL AMERICAN FIRE HOSE E ALLEN SYSTEMS ALOCOLITE > 0 AMEREX AMERICAN FIREWEAR CJ AMERICAN LAFRANCE ANGUS 0 ANSUL FOAMS APPLECROFT B&B ENTERPRISES BIO SYSTEMS r. BLACKINTON BADGES BOUTON CO c BULLARD CALIFORNIA MOUNTAIN m CARNS&BROTHER CAST PRODUCTS 25 Packet Pg.463 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 CHARKATE CHUBB (FOAM) w c CHURCHVILLE w ca CIRCUL AIR c CODE 3 COLLIN AXES w COLLINS DYNAMICS(ROM :5 ca CORP) w COUNCIL TOOLS .0 2 CUTTERS EDGE w CW NEILSEN DARLEY&CO CL DAVID CLARK DB SMITH INDIAN TANKSCL DICKE TOOL 0 DRAEGER ENGINEERED 76 SOLUTIONS > DREXEL DUO SAFETY U CJ EDISON EDWARDS AND CROMWELL 0 EDWARDS MFG c c ELKHART BRASS ETI EMERGENCY TECHNOLOGY CD CD co EXTENDA LITE(AKRON) 9 FEDERAL SIGNAL CORP a, FIRE HOOKS UNLIMITED c U FIREDEX FIRE POWER m FIREQUIP FLAMEFIGHTER 26 Packet Pg.464 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 FOLD A TANK GEMTOR w c GLASSMASTER WEHR w ca GLOBE c GLOVE CORP GORMAN RUPP PUMPS HALE FIRE PUMPS HANNAY REELS HARRINGTON w HAZARD CONTROL HEBERT CL HOLMATRO HONEYWELL PRO CL HUMAT 0 HUSKY HYDRA SHIELD IMPERIAL HOSE CJ IOWA AMERICAN JANES VILLE JUSTRITE c 0 c c JV MFG KAPPLER co CD KENDALL PRODUCTS co r. KOCHEK KOEHLER MFG CO CJ KUSSMAUL LACROSSE BOOTS LIFE LINERS LIONS UNIFORMS e( 27 Packet Pg.465 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 LOUIS PRYER LOWELL w c MAG INSTRUMENTS w ca MANN AXE c MARS SIGNAL LIGHT MC PRODUCTS MORAN(FLASH) :5 MORNING PRIDE MSA w NATALE(CIRCLE D) NORTH AMERICAN FIRE HOSE :5 CL NOVA NUPLA CL PACIFIC REFLEX 0 PARATECH 76 PARTNER c PAUL CONWAY SHIELDS CJ PELICAN PETZL PGIPROTEXALL c 0 c c PHOENIX PIERCE co CD PIGEON MOUNTAIN co INDUSTRIES r� PLANO R&B FABRICATORS 0 U RANGER RUBBER RAWHIDE FIREHOSE REDHEAD BRASS REFLEXITE e( 28 Packet Pg.466 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 RICE HYDRO CO SCBAS w c SCOTT AVIATION w ca SECURITEX c SENSIBLE MOUNTS SERVUS BOOTS SHELBY WOLVERINE SNAPTITE SNORKEL w SOUTH PARK SIGNAL VEHICLE PRODUCTS :5 CL CLASS ONE(SPAN INSTRUMENTS) SPUMIFER CL STERLING ROPE 0 SUPERVAC 76 TNT TOOLS TASK FORCE TIPS U THOROGOOD BOOTS SUPERIOR PNEUMATIC 0 TASKMASTER ' c c TEAM EQUIPMENT TELELITE co CD TEMPEST FANSco r. TOMAR TOPPS c TURTLE PLASTICS UNDERWATER KINETICS UNITY LIGHTS VANNER 29 Packet Pg.467 D.14.b SECTION 5—ATTACHMENTS ITB Number: 17-0606 VERIDIAN VERTX w c VETTER w ca WATEROUS c WELDON WHELEN ENGINEERING WILL BURT WINCO GENERATORS WINDSOL w WILLIAMS FOAM WORDEN CL ZEPHYR ZIMATIC CL ZICO 0 OTHER BRANDS NOT LISTED: 2 CJ CJ 0 c r. c CJ 30 Packet Pg.468 eq ' jo aseq3jndMa q! 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JJJ < W W o 0000 QmUU a W W � u_ u_ 0m2 a Jc W ® qmg@ aq®nd9gmRdal��m¥��) +e@»!n7lmgeaAln�qq 7_9m¥ � » § 7 5 k R a a a a a a a a a £ £ £ £ £ £ £ £ £ CL fffffffff / / / / / / / / / 222222222 o ± ± ± ± ± ± ± ± ± 2 000000000 @ > / / / / / / / / / @ "7 K << << << << < -?:,ƒ zzzzzzzzz § @ E m m m m m m m m m � .@ .@ .@ .@ .@ .@ .@ .@ .@ ( ( ( ( ( ( ( ( ( I � f % / / / C /C /C / � Lkkkkkkkkk E � � 2 000000000 000000000 O aaaaaaaaa E aaaaaaaaa eeeeeeeee � £ $ R $ $ $ a $ $ $ a $ g o 000 \ / eo \ / a y L t a - _ ƒ / .$ § m $ m U + k m ® E 5m2 \ 2 ) m \ ft \ % k m auf 0 3 S m o $ ag E w 0 " - (D o o / ° k U co k \ J k J § ( ( § \ m - e oa7 ) m / JAG / / § \ \ \ j� D.14.e E Quotation Bennett Fire Products Co., Inc. Co.,BEHHE" 0 Fire Products 00 www.BennettFirePr cts.com September 22, 2021 2 Ms. Shaina Moore Monroe County Fire Rescue y 490 63rd Street Ocean Marathon, FL 33050 a. The prices below are firm and valid until October 31, 2021 and include all shipping and handling charges. The discount for this quote is in reference to Lake County, FL Contract 17-0606, expires June 30, 2022. c' 0 Globe Price Lists dated 3/l/2021 are in effect at time of quotation. Contract may be viewed in its entirety at www.lakecountyfl. ov. To find information regarding this contract,follow the instructions below. e( Globe Gxtreme 3.0 Jacket per attached Monroe County Fire Rescue specifications dated U December 4, 2018. N 2021 Retail Price - $2,811.89 each N Lake County 44% Discount- $1,574.66 each N MCFR price - $1,426.00 each,prices valid until 1013112021 N 34 @$1,426.00= $48,484.00 Globe new GPS (upgrade for discontinued Gxtreme 3.0) Trousers and suspenders per 0 attached Monroe County Fire Rescue specifications dated December 4, 2018. w 2021 Retail Price - $2,113.44 each a, Lake County 44% Discount- $1,183.53 each o C7 MCFR price - $1,080.00 each,prices valid until 1013112021 34 @$1,080.00= $36,720.00 Packet Pg.496 D.14.e Total- $85,204.00 E 0 FOB Marathon, FL Prices include shipping charges Delivery: 180-210 days after receipt of order a Up to 30 sets to be delivered prior to February 28, 2022 if order placed by mid October Terms: net 30 days Thanks for giving us the opportunity to serve you! c Danny Bennett bennettfire(j ,att.net W 770/402-9910 CL Instructions for downloading Lake County/Bennett Fire Products Company contract >% information: Visit the website www.lakecountyfl.gov. 1. View the left hand column, click on "Doing Business with Lake County". 2. View the left hand column, click on"View Term and Supplier Agreements". 3. Under U- the Search for Contracts space, type Bennett Fire 4. Contract 17-0606 will appear > and the full contract or parts can be downloaded. 2 If you have trouble finding the information you need regarding this contract, or if t� you need additional information,please contact Danny Bennett at bennettfire(a,att.net or 770/402-9910. bennettfire@,att.net M r N N N N 0 2 U Packet Pg.497