Item D21 D.2't
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County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
October 203, 2021
Agenda Item Number: D.21
Agenda Item Summary #9822
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Breanne Erickson (305) 292-4427
N/A
AGENDA ITEM WORDING: Report of monthly change orders for the month of September 2021,
reviewed by the County Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were seven (7) change orders considered and approved by the
County Administrator/Assistant Administrator for the period beginning 09/01/2021 and ending
09/30/2021 for a total of$108,319.95. There were no change order requests denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No 027-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,000 (as amended per Ordinance No. 024-2015), or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Change Order Rpt September 2021
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County:
Current Year Portion:
Packet Pg.656
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Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: n/a
Additional Details: No
N/A
REVIEWED BY:
Cary Knight Completed 10/04/2021 1:46 PM
Joseph DiNovo Completed 10/05/2021 9:22 AM
Purchasing Completed 10/05/2021 9:52 AM
Maria Slavik Completed 10/05/2021 10:16 AM
Budget and Finance Completed 10/05/2021 11:49 AM
Liz Yongue Completed 10/05/2021 11:51 AM
Board of County Commissioners Pending 10/20/2021 9:00 AM
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ONROE COUNTYANGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Reduced Scope East Martello Phase II Drainage and Parking Improvements
CHANGE ORDER NO: 7
INITIATION DATE: 08/20/2021
CONTRACT DATE: 09/16/2020
TO CONTRACTOR:
Charley Toppino &Sons, Inc.
129 Toppino Industrial Drive
Key West, FL 33040
The Contract is changed as follows: ,
The original (Contract Sum) (Guaranteed Maximum Price)......................................... $530,029,50
Net change by previously authorized Change Orders........................................................ $194,385.66
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was.......,.,, $724,415,16
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
(unchanged) by this Change Order.,_,........... $5,667.03 0
The new(Contract Sum) (Guaranteed Maximum Price) including this Change Order is.... $730,082.19 m
The Contract Time will be increased decreased (unchanged) by,....,._( ) ( ) ( 9 ) .......... . ...... 14 days
The date of Substantial Completion as of the date of this Change Order is....................e 08/31/2021 c,
Detailed description of change order and justification:
This change order will install one (1) extra wire to four(4) receptacles located on field lighting poles to 0
allow a greater variety of vendors for public events.
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Chai2ge order is 1.07 of on final contract price- cV
Not valid until si rxed by Owner.Architect(if applicable),and Contractor ����� i
ARCHITECT: Davd Salay 1 3/ °1.
Sender, ssocates,Arch Date m
CONTRACTOR: ,...
Charley pp & Sons, Inc, Dat
Ca r �} Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: l Date:2021.09.0810:04:26-04'00'
Cary KnIkIbV Date
Pro cn=Kevin G.Wilson,P.E.,o=Monroe County, (,
FL(the Florida Keys,on,email=wilson- (B
kevin@monroecounty-fl.gov,c US
COUNTY/ASSISTANT ADMINISTRATOR: 2021.09.16172032-04'00' e(
Roman Gastesi Date
Kevin Wilson
Packet Pg.659
Change Order Aftachment per Ordinance
Change Order was not included in the original contract specifications. Yes M to
If Yes, explanation. A circuit was specified on the original construction documents. however this
unproved circuit will allow a greater variety of vendors with diverse equipment for future public events.
N
N
Change Order was included in the original specifications. Yes L-] No
If Yes, explanation of increase in price;
Change Order exceeds $50,000 or % of contract price (whichever is greater). 'des No
If Yes, explanation as to why it is not subject for a calling for buts;
Project architect approves the change order. Yes No �
If no, explanation of airy:
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Change Order is correcting an error or omission in design document. Yes No
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Should a claim under the applicable professional liability policy be made? Yes D No
Explain. The additional wire costs mould be borne by the County regardless of time of inclusion in the
design documents, The labor casts of this change carder are approximately offset by using ar, E
alternate wire route than traditional, but still to Florida Building Code, vs increasing conduit size for
the original receptacle circuit,
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CHARLEY TOPPINO & SONS, INC.
FE
RLE TOPPING SONS,.INC. Change Order Request
BOX787' Number 6
W ST„FL 33041 Phone: 305 296-5606
Fax: 305 296-5189
PROJECT: East Martello Phase 11 DATE: 8/16/2021
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TO:Tom Henry PROJECT#: 2036 N
Monroe County BOCC
500 Whitehead St COST CODE: E
Key West,FL 33040
DESCRIPTION OF CHANGE: Extra Wire )
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ITEM DESCRIPTION AMOUNT
Quantity Unit Price
1 Pull extra wire to receptacle 1 S 5,291.34 S 5,291.34
OHS:P(5%) S 264.57
SUBTOTAL S 5,555.91 eV
Bond($20/Thousand) S 111.12
TOTAL: S 5,667.03 O
1. III., d..rstnod e,d agreed that the ,eph,h-t r th.Change C),dr r by 11,b St w tra.ta,,. t akx-s no a+, S,,d aa.staa{on w th the t,rn a Change O,d., N
2. The arh-nt at the Change Oder rn all dired and indite(-,I., �
3. It is lorti,e=-&-A-d and agreed thzt.,11 lean.and—,oa ona nt raid Contact,ae it may thereaP—have be-awd ffY ed ehaL re,naut the ssme N
4. Arno 7ta,ce eY 11 Change Ord,- ro-zrledges acenp'a rre n( 7us Cha,g.C}rder wog k by the S,,.eb t. ,o.and C.I*nt,,av WeII a,a,y ddj-V000!s to the.'sub h-lor am ,.t znd Inolit ca.o-z YI,, -d above (u
5. Th N.C a.,gt.Order nchadaa all te.nu,ect.—y Pn a n_It 5 g,b.t not n ar'y «vt-1 I'f or s+, n� a.t. t—p.r.U.n i denta,,,t xcc.,,,I a.,y oh'.,lien e —'Piote r at:'at,n
The Original Contract Sum was................................................................... $ 530,029.50
Net Change by Previously Authorized Requests&Changes......, a.,..,e $ 194,385.66
The Contract Sum Prior to This Change Order was........................................... $ 724,415.16
The Contract Sum Will be Increased/Decreased............................................... $ 5,667.03
The New Contract Sum Including This Change Order.. ...„,,„.. ,„..„,.,„ ..,„ $ 730,082.19 Gi
The Contract Time Will/Will Not be Changed (Days) ......,,, $ t8
ACCEPTED:
CHARLEY TOPPING&SONS,INC.. Monroe County BOCC
By: Michael Labrada By,
Project Admin
Printed Name&Title Printed Name&Title
Date 8/16/2021 Date:
Packet Pg.661
PEDRO FALCON
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CONTRACTORS, INC.
31160 Avenue C,Big Fine Key,FL 330434516
a, (305)672-2200®Fax(305)872a2219
EC 13 034161 C C 1507617
_ www.pedrofalcon.com
08/13/2021
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Attention: Leo Montlel cv
&guest for Changg Order. E
Subject: East Martello Phase 2 drainage and parking improvement. Key West,Florida
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Dear Mr. ontiel:
We are pleased to submit our electrical proposal for your consideration for the above referenced
project. 0
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In addition to,and in clarification of the above,the following is made a part of our change order:
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1. Provide wire and labor to install additional wire#6 THHN for 50A receptacle located on
pole#1 (250').
2. Provide wire and labor to install additional wire#4 THHN for 50A receptacle located on
pole #2 (400'). c„
3. Provide wire and labor to install additional wire#4 THHN for 50A receptacle located on
pole#3 (350').
4. Provide wire and labor to install additional wire#3 THHN for 50A receptacle located on
pole#4 (500').
Note: 1. To pull the extra wire, we will use a raceway for Site lighting. 0
2. To pull the extra wire, we will use a green wire inside the raceway for site lighting. a)
Additional material.-
Miscellaneous material: Pulling Lube and extra#10 green wire.
_._...... ....................
Init. /_ The right choice for the Florida Keys Page 1
Packet Pg.662
Total Labor: $877.25
Total Material: $3,480.00
Total Job expenses: $442.13
Overhead 5% $239.98
Profit 5% $251.98
Total Balance: $5,291.34
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Owner Acceptane
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Print Name Owners Name
0
Signature Date
Thanks
0
Sincerely,
Pedro Falcon Electrical Contractors, Inc.
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Roman Sviridenko
Project Manager
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End of Proposal
Init. The right choice for the Florida Keys Page 2
Packet Pg. 663
DATE RECAPULATION PEDRO FALCON
SHEET ELECT CONTRS INC
FOR
SHEET NO,AND DY(�9]11 P t_
ALI-
. .........
3 087 50 1 ru.,iq V
GENC11AID14 000
Fire Alarm S 0
Security Systems 5 000
Comm./Data 5 0 kL00%
CCTV 4 0 0xv!" 0.(H)V"
Lightning Protection 000 0,00"", 0M 11�1
Public Address S 000 ujw% 0'(Hbl 5
Cathodic Protection 000 Q.W%' GA0 V"
Misc. 000 001"',' O(V;
TOTAL MATERIAL&MANHOURS i kint"'91 1!a W) I off-tw% wo-00%
M ISC E L LA N ED U S NIA 14311 A E
SUBTOTAL MATERIAL i FSI111)
TAX ON MATERIAL(7-1/2%) 8 24291
TOTAL MATERIAL COST S 3,480.31
FOREMAN HOURS w S RATE 435 S 15225
JOURNEYMAN HOURS o,S RATE 2900 $ 725 00
LABOR HOURS-_&,S RATE
TRAVEL/NONPRODUCTIVE/OVERTIME
Si -
DIRECTLABOR-TOTAL COST si 877.25
PAYROLL TAXES&INS,-RATE S 30704
PERMIT AND INSPECTION FEE
EQUIPMENT
FUEL(GALLONS wRATE)
TELEPHONE
FREIGHT EXPRESS AND CARTAGE s
SPECIAL EQUIPMENT $
DRAWINGS S
SANITARY S
EXPENSES,LODGING,MEALS
PROJECT TRAV EL(N OFTRIPS a)RATE) S
TOOLS(%OF LABOR) 1 S 3509
TOTAL JOB EXPENSE S 442.13
TOTAL PRIME COST(MATERIAL/LABOR/JOB EXP,) s 4,799,A9
OVERHEAD% S. 239 9H
SUB CONTRACTOROUOTES
LIEIITNING��P HJIN
COMMUNICATIONS
CATHODIC PROTECT1UN ...............
MISC.Quo I ES E
misc.QUOIES
SUB-CONTRACTOR TOTAL
T.,
SUB-CONTRACTOR GRAND TOTAL s
Sub Contractor Mark up 000
000 TOTAL NET COST S 5,039.67
PROFIT% 7 25198
SUBTOTAL 's 5,291.66
BOND 0
SELLING PRICE
yid,FOOTAGE SQ.FT. E
FT COSl 'jQ_
�OD ly—S. %Vo,k Schedule::
Date D 8
I mut noalmn for Volliff'n:I ion 11 'A t"N Vai' 4.0
Tul.]Wark 0— _',jq I Lmu___
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MONROE COUNTY/ENGINEERING/ PRojEcr MANAGEmENT
CHANGECONTRACT OMER
PROJECT TITLE: Harbour Drive Bridge (#904604)and Seaview Drive Bridge (#904606)
Strengthening Project
CHANGE ORDER NO: 1
INITIATION DATE: 9114121 N
TO CONTRACTOR:American Empire Builders, Inc, CONTRACT DATE. 3/10/21 `44
The Contract is changed as follows:
The original Contract Sum ...................................................................................................$1,663,376.00.
Net change by previously authorized Change Order.............................................................. ................. 0.
The Contract Sum prior to this Change order was.....................................................................$1,663,376.00.
The Contract Sum is(increased)by this Change Order#2............................................................-.$80,014.00.
The Revised 1 Contract Sum including this Change Order......................................................... $1,743,390.00.
0
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work shall be
determined in one or more of the following: m
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit
evaluation. m
7.2.2.2 unit prices stated in the Contract Documents or subsequently agreed upon.
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or
percentage fee.
The contractor has proposed design and construction of a bridge abutment at each end of the Harbour and Seaview
bridges to maintain the safety and integrity of the existing bridge approaches and structures. This change order is the o
result of unforeseen conditions discovered by the contractor during the demolishing phase of this project. This
change order has been approved by the Construction Engineering and Inspection(CEI)consultant. '✓
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The lump sum cost for this change is$522,248.00 and the estimated time to complete this work is 3 months.
Item Description Quantity !J{]M Unit Cost Amount
Abutment-Gravit Wall 1 LS $80,014.00 $80,014.00
Total $00,014.00 ¢,I
This Change Order is 4.814, of the oriainal co mpTiprice.
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ONTRACTtJ � q t c)
Date m
ENGINEERING SERVICES DIRECTOR Judith Clarke,P.E.
n=Kevin G.Wilson,P.E.,o=Mon roe County, Date
ASSISTANT COUNTY ADMINISTRATOR �'t ._, FLItneFlo o,Keys ou emal wllson-
2021091710-03-08 0400 Date �v
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MAYOR
Date
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MONROEC:OVNTYATTORNEY
1PPR V'Et AS Tt} O
t rr iT 'k,
Ct3RISTNE LIMBERT•➢ARROWS
AS5ISTANTC(�t1 ,2grrORNEY
DATE. J
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M, M American Empire Builders,Inc.
13775 5W 145T"CT., SUITE B. MjAK, FL. 33186
[OFFICE: 305-261-9276/ FAX: 305-261-9210
August 17, 2021
County: MONROE COUNTY, FLORIDA CD
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Project Marne. Harbour Bridge ##904 04 and Seaview Bridge#904 06 Strengthening Project
Subject: Change Order Re uest due to unforeseen conditions at existing bridges Abutments
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Please see below American Empire Builders, Inc. Price proposal for construction of 112 LP of Gravity
Walls in Harbour and 'Seaview Bridges.
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l Des reptlon Vnit Quantity, Unit Price AmQu 't
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Abutment—Gravity Wall LS 1 80,014.00 $ 80,014.00 _
Total $ 80,014.00
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Sincerely,
i
.Antonio M. ""male - sident
American Empire Builders, Inc. c,
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September 14, 2021
r. Clark riggs cCD
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Monroe County Engineering
1100 Simonton St. Rm 216
Key West, Fl. 33040
Seaview and Harbor Bridge projects
Subject: Change Order#1 Addition of Abutment— Gravity Walls at Approaches
Dear Mr. riggs:
American Empire Bnidge has submitted and demonstrated the necessity to design and construct a gravity wall behind 0
the end cap on both sides of the Seaview and Harbour bridges. This wall is necessary as observed after demolition
began and discovered that there is no back-wall construction on the existing bridges. These walls are necessary to
secure the new beam placement as well as allow reconstruction of the roadway up to the new temporary bridge deck.
I have reviewed the pay application and I concur with the contractor's pay request in the amount of$80,014.00 for
the design and construction of 4 Abutment—Gravity Walls. ._
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Sincerely,
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PARSONS BRINC O
E
Keith Duke ¢i
Project Administrator
cc: Pornsit Chakkaphak P.E.
(Enclosure)
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Change r r Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes E No El
If Yes, explanation: .�
Additional bridge strengthening was added to this contract.
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•
Change Order was included in the original specifications. Yes El No E E
If Yes, explanation of increase in price:
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• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes No �
If Yes, explanation as to why it is not subject for a calling for bids:
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• (Project engineer/architect approves the change order. Yes E No
• Change Order is correcting an error or omission in design document. Yes DNo
Should a claim under the applicable professional liability policy be made? Yes No c
Explain:
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Packet Pg.668
DocuSign Envelope ID:8C6A1A44-4CF2-4F8F-861C-6B9218B5D981
Cot CT CIIANGE ORDER
PROJECT TITLE: 1sr St and Bertha St Roadway and Drainage Project CHANGE ORDER NO: 2
INITIATION DATE: 9115/21
TO CONTRACTOR: Zahlene Enterprises, Inc. CONTRACT BATE: 1120121
The Contract is changed as follows:
The original Contract Sure ................ .......................................................$4,694,999.99
Net change by previously authorized Change Order 1 .................... .................. $45,630.20
The Contract Sum prior to this Change order was....... ..... ...... .......... .. ....$4,740,630.19 CD
The Contract Sore is (increased) by this Change Order 2 $12,917.91
The Revised Contract Sure including this Change Order ............................................ $4,753,548.16
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the Work Shall be determined in 0.
one or more of the following methods: °'
7.2.2.1 mutual acceptance of lump sum propWly itemized and supp rted by sufficient substantiating data.to permit
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evaluation
7.2.2.2 unit Prices stated in the Contract[documents or subsequently agreed upon
7.2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage a,
fee
The City of Key 'i/est(City)requested that the intersection of Fogarty Avenue and 1 1"Street remain open during construction a01
)
which does net coincide with the contractor's maintenance of traffic methodology for the project. Additionally, the City has
requested that the bus shelter at the skating rink on Bertha Street be relocated out of the sidewalk profile. (Dote that
Amendment 4 to the EAC design contract for bus shelter pad design in the amount of$2,612.00 is pending for approval at _
the October 26, 2021 Bt CC meeting). These requirements were not identified by the City prior to the County bidding the
project. The City will reimburse the County for the FOR and contractor change order 2 associated casts per the ILA
agreement dated January 26, 2019. W
T-
This change order represents the construction casts for additional scope and was approved by the FOR EAC and the CEI
RS&H, Inc: N
The increases to the contract are as follows;
Bid Item No. Description MC item [decrease UOM Unit cost $Amount
/Increase
Quantity_
Not previously Additional costs to relocate KW 1 LS $2,50U0 $2,500.00
bid Bus Shelter Pad @ Atlantic
and Bertha m
Not previously Additional costs to close KW 1 LS $10,417.91 $10,417.91
bid Fogarty in a separate sub U
phase
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Net change to contract Change Order 2$ 12,917.91 �
The project commencement was March 22, 2921. <
This Change Order 2 can be achieved concurrent to other work and increases contract time by 16 calendar days.
Contractor agrees to accept the increase in monetary compensation and hereby waives and releases any and all claims for
any additional compensation related to these bid items.
This Change Order 2 represents( 06275) % of the original contract price.
Packet Pg.669
DocuSign Envelope ID:8C6A1A44-4CF2-4F8F-861C-6B9218B5D981
Not valid until aar�v�d_by tnar��r.�r�hit��t i 1a��l�ie' �rsci��r�tr ctor
CONTRACT
ENGINEER!N
ASSISTANT COUNTY e^"SCCMv11NISIrTOFc' x
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7: UT
1
Xi omara Nunez _--Doc°Signed by:
FDO �ierwcae c+ �lv►r�e�
s, Local Program
strator ram Admini
r 1 FUNDED441959.1.54- �6 a ; P . ... Q2C7EEGEF4FA4Q?...
Note F I'does not fund change orders but must acknowledge 1,
,9/24/2021 1 10:54 AM EDT
FDOT will not participate with any funds associated m
with this change order.
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DocuSign Envelope ID:8C6A1A44-4CF2-4F8F-861C-6B9218B5D981
Change Order Attachment per Ordinance No.. 04-199
Change Order was not included in the original contract specifications. Yes M No El
If Yes, explanation:
The City of they West(City)requested that the intersection of Fogarty Avenue and 15'Street remain open during construction
which does not coincide with the contractors methodology for the project. Additionally, the City has requested that the bias N
shelter at the skating rink on Bertha Street be relocated outside of the sidewalk profile. (Note that Amendment 4 to the EAC
design contract for bus shelter pad design in the amount of$2,612.00 is pending for approval at the October 20 2021 BOC C
tweeting), These requirements were not identified by the City prior to the County bidding the project.
• Change order was Included in the original specifications. Yes No
If Yes, explanation of increase in price:.
0
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•
Change Order exceeds $2 ,000 or % of contract price (whichever is greater). Yes No m
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project engineer/architect approves the change order. Yes No
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If No, explanation of why: cV
• Change Order is correcting an error or omission in design document. Yes E]No Z �
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Should a claim sander the applicable professional liability policy be made? Yes No Z
Explain:
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Packet Pg.671
DocuSign Envelope ID:8C6A1A44-4CF2-4F8F-861C-6B9218B5D981
Zahlene Enterprises Inc.
11300 NW 97 Avenue
Medley, FL 33178
Change Order Proposal
Project: Agreement/Contract: G1M93
1st St Bertha St Roadway Improvements Change Order Proposal N: 3
Key West, FI Date: 9/1/2021
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To Contractor/Consultant/Subcontractor: cv
RS&H
17 Ships Way,
Big Pine Key, FL 33043
This change order proposal is for proposed modifications to the contract sum or contract time of the
0
contract documents.
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Description of Proposed Change:
Item Description Oty Unit Unit Price Total m
ADDITIONAL COST TO CLOSE FOGARTY IN
1 SEPARTE SUBPHASE. INCLUDES RESETTING 1 LS $ 10,417.91 $ 10,417.91
BARRIER WALL, STRIPPING & ENGINEERING.
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IN ADDITION TO THE COST STATED ABOVE,THIS CHANGE WILL IMPACT OUR SCHDUEL 15 CALENDAR DAYS. W
PLEASE SEE ATTACHED COST BREAKDOWN AND BACK UP.
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The original Contract Amount was: $ 4,694,999.99
Net change by previously authorized Change Orders: $ 45,630.20
The Contract amount prior to this change order was: $ 4,740,630.19
The Contract will be increased in the amount of: $ 10,417.91
The new Contract Amount including this Change Order will be: $ 4,751,048.10
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AUTHORIZATION
Written authorization to proceed is required. If acceptable, please footnote this proposal and return it to us to:
jordan@zahlene.com
CONSULTANT CONTRACTOR:
RS&H ZAHLENE ENTERPRISES INC.
By: By:
Date: Date:
Name Name:
Title: Title:
Packet Pg.672
DocuSign Envelope ID:8C6A1A44-4CF2-4F8F-861C-6B9218B5D981
Zahlene Enterprises Inc.
11300 NW 97 Avenue
Medley, FL 33178
Change Order Proposal
Project: Agreement/Contract: G1M93
1st St Bertha St Roadway Improvements Change Order Proposal N: 4
Key West, FI Date: 9/15/2021
CD
To Contractor/Consultant/Subcontractor: N
RS&H
17 Ships Way,
Big Pine Key, FL 33043
This change order proposal is for proposed modifications to the contract sum or contract time of the
0
contract documents.
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Description of Proposed Change:
Item Description Oty Unit Unit Price Total m
1 Bus Shelter Pad @ Atlantic and Bertha 1 LS $ 2,500.00 $ 2,500.00
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IN ADDITION TO THE COST STATED ABOVE,THIS CHANGE WILL IMPACT OUR SCHEDULE 1 CALENDAR DAY. W
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CD
The original Contract Amount was: $ 4,694,999.99
Net change by previously authorized Change Orders: $ 45,630.20
The Contract amount prior to this change order was: $ 4,740,630.19
The Contract will be increased in the amount of: $ 2,500.00
The new Contract Amount including this Change Order will be: $ 4,743,130.19
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AUTHORIZATION
Written authorization to proceed is required. If acceptable, please footnote this proposal and return it to us to:
jordan@zahlene.com
CONSULTANT CONTRACTOR:
RS&H ZAHLENE ENTERPRISES INC.
By: By:
Date: Date:
Name Name:
Title: Title:
Packet Pg.673
DocuSign Envelope ID:8C6A1A44-4CF2-4F8F-861C-6B9218B5D981
RS&H
3100 Overseas Highway
Marathon Florida
VIA Email Septe 14, 2021
To: Monroe County Engineering -�
Debra London
102050 Overseas Hwy `V
Key Largo, FL 33037
Project: 441959-1-54-01- 1st Street and Bertha Street,Key West
Contract: GIM93
County: Monroe
Subject: Change Order 002
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Ms. London
Change Order 02 is per the City of Key West request to leave Fogerty and First Street intersection open to traffic
to minimize the impacts to residents. To do this the contractor will have an additional mobilization,this Change
Order is to compensate them for the additional work.
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The other part of this change order is to relocate the Bus Shelter per the City of Key West the work includes pour
new slab, stainless steel hardware and install shelter on new slab also includes additional design from EAC.
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Sincerely,
Jackson Taylor
Project Administrator, RSH
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Cc: Debra London Monroe County,Jason Trujillo,P.E.,brent Wilkins,P.E.,File 0
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Packet Pg.674
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Cudjoe Gardens Drainage Rehabilitation Project
CHANGE ORDER : 1
INITIATION DATE: 11 / 1
TO CONTRACTOR: ie Haack Excavation CONTRACT DATE: /1 / 1
The Contract is changed as follows:
The original Contract Sum ........,..................................... ...........,$139,557.27
Net change by previously authorized Change Order.......,.._........................... ............ .... $0 0.
The Contract Sum prior to this Change order was.. . ........ . ...... .......$139,557.27 1u
The Contract Sum is increased by this Change Order1 .._,.............. . .. $11,821.01 '
The Revised 1 Contract Sum including this Change Order......,. . .......$151,378.28
0
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change in the work shall be
determined in one of more of the following:
7.2.2.1 Mutual acceptance of lump sum properly itemized and supported by sufficient substantiating data to permit as
evaluation.
7.22.2 Unit prices stated in the contract documents or subsequently agreed upon.
7.2.2.3 Cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or percentage
fee.
A manatee grate was installed per project plans to one end of a pipe on Fourth Ave., creating the need for an
additional grate on the opposite end of same pipe offsite at a cost of$13,329.01,
In addition, a substitution of 29' of 36' RCP pipe was replaced with 18" HDPE pipe because of a utility conflict at a
with an exchanged difference credit of$1508.00. N
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Item No. Description Quantity UOM Unit Cost Amount
48" Pipe End Guard 1 Each $13,329,01 + $13,329.01
0430 175 136 36" RCP pipe 29 Ft. $515 - $14,935,00
ADS HP 18" HDPE 29 Ft. $463 +$13,427,00
+$11,821,01
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The project commencement was April 8,2021.
Contractor agrees to accept the increase in monetary compensation and hereby waives and releases any and all claims
for any additional compensation related to these bid items.
This Change Order is(8.47%)of the original contract price.
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Digitally signed by CD
AnnHaackAnn Haack
Date:2021.09.17
CONTRACTOR Mike Haack Excavating,Inc. 13:19:35-04'00' 9/17/2021
Date
ENGINEERING SERVICES DIRECTOR
—Kvir,G.W"I P E M roe County,FL Date
/ ithe Florida K y lson
'-31 t. r.O.�e"l f.w__ k @monroe ty fl.gov,C=US
ASSISTANT COUNTYADMINISTRATOR 02,09.2308:2203-09'00'
Date
Md.1NG[-)1 COUNTYA'irORNEY
ff't tiltl'k V.r❑AS TO E0" 1
CH RISTINE 1.1MBER"r-RARFROWS
BASSI ST�ANT C0L NTY:ATrORNR.Y
DATr 9/20/21
Packet Pg.675
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Due to field measurements and varying roadway widths, quantity of pavement treated increased.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0
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•
Change Order exceeds $25,000 or 5% of contract price(whichever is greater). Yes❑ No
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If Yes, explanation as to why it is not subject for a calling for bids:
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•
Project engineer/architect approves the change order. Yes ElNo [Io
If no, explanation of why: N/A
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Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes❑ No ® i
Explain:
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Packet Pg.676
�
127 Industrial Road, Big Pine Key, FL 33043 (305) 872-8945
CHANGE ORDER REQUEST
o: Monroe County BOCC Date: 7-15-2021 REV -�
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- CD
Location: Cudjoe Gardens Drainage
Project: F 39-0-2020
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Purpose of W
Bid set does not specify the addition of a manatee grate on existing pipe where no headwall was installed.
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DESCRIPTION
48"Pipe End Guard $3,500.00 m
End Guard Modifications(to fasten directly to existing RCP) $1,200.00
Mobilization(Hydraulic Excavator) $ 750.00
Hydraulic Excavator w/Operator(8) Hours $1,280.00
Dump Truck(4)Hours $ 300.00
BrushNegetation Disposal $ 240.00
(2)Utility Crew Trucks(8)Hours Each $ 720.00
(1)Utility Truck with Crane&Operator $1,120.00 N
(4)Laborers(8)Hours Each $2,400.00 Cy
(1) Foreman(8)Hours $ 720.00 W
5%Overhead 536.10
5%Profit $ 562.91
Substitute 29'of 36"RCP with 29'ADS HP 18'HDPE Pipe due to existing utility conflicts ( 1,508.00) )
Breakdown of LineAbove:(-)$14,935 36"RCP Pipe 29LF @$515 LF
+$13,427 ADS HP 18"HDPE Pipe 29LF @$463 LF
- m
`
This Change Order will INCREASE the subcontract in the amount of- $11, 21.01 m
Original Contract Amount: 139,557.20
Net Change Previous Change Orders $ --
Current Contract Amount 139,557.20
This Change Order will INCREASE the contract in the amount of: 11,821.01
New Contract Amount including this Change Order 151,378.21
Exclusions: Engineering,Railings,Permit Fees,Bonding,Landscaping,Sod,Irrigation,Hardscape,etc.unless detailed under Description.
MIKE HAACK EXCAVATING,INC.
Packet Pg.677
D.21.a
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: Hurricane Irma Roadway Repairs 1 Upper Keys loads Project
CHANGE ORDER NO: 2
N
TO,CONTRACTOR:Affordable Asphalt CONTRACT DATE; 116120
The Contract is changed as follows
The original Contract Sum .. ... ........................... ......... .................. ...........................6149,295ZO
Net change by previously authorized Change Orders ............. .,, g
The Contract Sum prior to this Change order was........... 149,295.50 �
The Contract Sum is decreased by this Change Order 2— ...... ......—( 2100,09)
The new Contract Sum including this Change Order—.,.... ................ ...— 147,195.5
Pursuant to contract article 7.2.2, the cost or credit to the owner resulting from a change In the Fork shall
be determined in one or more of the following
7.2.2.1 mutual acceptance of lump sum properly itemized and supported by sufficient substantiating
data to permit evaluation
7.2.2,2 unit prices stated in the Contract Documents or subsequently agreed upon a)
7,2.2.3 cost to be determined in a manner agreed upon by the parties and a mutually acceptable fixed or
percentage fee
The underrun amounts to the contract bid amounts are as follows;
0
Pay Item Description Decrease Unit tuanti Unit Cost 'Tot _
0710.90 Painted Pavement Marking decrease LS 1 2,000.09- (2,000.9l
N
0711.16231 Thermo„ STD, Yellow decrease GM ,01 $10,000,000 soIJmi cV
Final Reconciliation Change Order 2 Net Contract Decrease Amount $(2100.0
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Contractor agrees to accept the decrease in monetary compensation and herby waives and releases any ¢,i
all claims for additional compensation related to these bid items,
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CONTRACTOR DTOR as
Date
P Dg I11'g d11 d ❑ k P.E.
Judith Clarke, 1 .E. "I r IDIakk PEd . rooC It y Y'� nC-usring
ENGINEERING SERVICES DIRECTOR Da[e202,U9U3U82 U8U UU"'
cn=Kevin G.Wilson,PE,o=Monroe County, Date
J' FL(the Florida Keys,ou,email—ilson- as
"'"`.'.c.> {' ti"fir'''✓ .—. kevin@monroecountyflgov,-US
ASSISTANT
COUNTY
O NTY ADMINISTRATOR
MINI7TwhTOR 2021.09.0712:50:12-0400'
�
Gate
Packet Pg. 678
D.21.a
Change Order Attachment per Ordinance .
004-1999
• Change Order was not included in the original contract specifications, Yes [ No
If Yes, explanation:
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•
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Change Order was included in the original specifications. Yes No[�
If Yes, explanation of increase in priced
Decrease in price work was eliminated
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Change Order exceeds$25,000 or % of contract price(whichever is greater), Yes No
If Yes, explanation as to why it is not subject for a calling for bids- °3
• Project engineer approves the change order. Yes No o
If no, explanation of why:
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•
Change Order is correcting an error or omission in design document. Yes EjNo
Should a claim under the applicable professional liability policy be made? Yes F-1 No i
Explain:
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Packet Pg. 679
MONROE CONY/ENGiNEERiNG/ PROJECT MANAGEmENT
CONTRACT CHANGE 0RDlER
PROJECT TITLE:
BLUE HERON PARK HOUSE REPAIRS CHANGE ORDER NO: 04 '
INITIATION DATE: 08126/2021
CONTRACT DATE: 09/16/2020 C14
TO CONTRACTOR: CD
BARRACUDA BUILDERS of KEY WEST
5601 3rd Avenue
E
Key West, FL 33040
The Contract is changed as follows: V I)
The original (Contract Sum) (Guaranteed Maximum Price)... ........... .................... $348,115.00 r-
0
Net change by previously authorized Change Orders....................................... .......... $127,556.48
The (Contract Sum (Guaranteed Maximum Price) prior to this Change order was....... $475,671.48
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased)
by this Change Order................... $0.00 0
The new(Contract Sum)-(Guaranteed Maximum Price) including this Change Order is. $475,671.48
The Contract Time will be increased) (decreased) (unchanged) by........ ...... 45 days
The date of Substantial Completion as of the date of this Change Order is .............. 09/2612021
Detailed description of change order and justification: 0
The contractor is requesting this change order for time only due to several employees and sub-
contractor's employees contracting COVID, a supply chain delay in exterior doorslexit push bars and
several plans revisions required for sports lighting replacement permitting. The previous substantial
completion date was 8112121, the new substantial completion date is 9126121.
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Change order is O 0% of original contract price.
Not valid until signed by Owner, Architect if applicable), and Contractor
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ARCHITECT: Not Aprft/able
Date
CONTRACTOR.- ej26 k'o Z 1 0)
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BarracudifBuilders of KW Date
Digitally signed by Cary Knight
DEPARTMENT DIRECTOR: Cary KnightDate:2021.09.08 10:02:31-04'00'
Cary Knight Date
Proiect Manaaement
cn=Ke,in G.Wilson,P.E.,o=Monroe County,FL
Florida Keys,on,email=wilson-
(the
COUNTY/ASSISTANT ADMINISTRATOR: kevin@monroecounty-fl.gov,-US
16 17-18-44-04QY
Roman Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg. 680
Change Order Attachment per Ordinance No. 024-2015
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: This is a request for issues during construction, not in the design.
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• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
0
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
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If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order. Yes ❑ No
If no, explanation of why: There is no design professional under contract with the County for this
project.
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• `V
Change Order is correcting an error or omission in design document. Yes ❑No ®
Should a claim under the applicable professional liability policy be made? Yes ❑ No ® E
Explain:
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Packet Pg.681
BARRACUDAKey
a cud of West,
4%
T lJ� 5601 3rd Ave., Key West, FL 33040
I L D E RS State of Florida License CGC1521253
OF KEY WEST,INC. Office: (305) 396-7752
Fax: (305) 396-7832
COVER LETTER
To: Monroe County Project Management Date: August 26, 2021
Attn: Tom Henry Proposal: PCO#04
Email: Hen ry-Thomas@monroecount -fl. ov Project: Blue Heron Park House
Phone: (305) 509-0239
0
Tom,
Good afternoon. Please find attached our Proposed Change Order to request an additional 45-days
to our contract time. As you are aware, we experienced numerous delays due to COVID 19 which
effected both our local work force as well as materials/supplies/special order items. Please review m
these items and let us know if there are any questions or comments at this time.
Respectfully,
0
Bryan Wofsey
CD
fN XF.V VIEST..Irv;.
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Barracuda Builders of Key West, Inc.
Proposal page 1 of 2 Blue Heron Park House-Time Extension Request
Packet Pg.682
PROPOSED CHANGE ORDER
To: Monroe County Project Management Date: August 26, 2021
Attn: Tom Henry Proposal #: PCO#04
Email: Project: Blue Heron Park House
Phone: (305) 509-0239 Time Extension Request
Barracuda BuHders of Key e t, Inc. would like to request an additional 45-days be added to our
Contract Duration in order to complete all remaining work items on the above referenced project. CD
N
Due to the effects of COVID-19, we experienced the following delays on this project:
Time Extension Request
Note #1: Forecasted 30 days for Permit Approval for the Sport Court Lights... Monroe County Planning
Department required (3) Correction Requests which took 109 Days to Issue this Permit (79 Day Delay)...
Note #2: Impact Rated Door Vendor indicated a 28 Day Lead Time... Due to Glass Shortage, these
Hollow-Metal Doors took 99 Days to Manufacture and Deliver (71 Day Delay)...
Note #3: Two Barracuda Employees, Two Drywall Finishers and One Painter have Caught COVID-19... m
This has forced Self-Quarantine and Delayed these Respective Trades (14+ day Delay)...
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CD
Current date of Substantial Completion is August, 12th 2021...
Requesting 45-day extension, which would change Substantial Completion to September 26th, 2021..
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Barracuda Builders of Key West, Inc.
Proposal page 2 of 2 Blue Heron Park House-Time Extension Request
Packet Pg.683
MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
West Martello Citadel— Hurricane Irma Repairs INITIATION DATE: September 08, 2021
CHANGE ORDER NO: 01
TO CONTRACTOR:
Innovative Masonry Restoration, LLC.
CONTRACT DATE: February 17, 2021
The Contract is changed as follows:
The original (Contract Sum) (Guaranteed Maximum Price)....................................... $247,000.00
Net change by previously authorized Change Orders..................................................... $ 0.00
The (Contract Sum) (Guaranteed Maximum Price) prior to this Change order was........ $247,000.00
The (Contract Sum) (Guaranteed Maximum Price)will be (increased) (decreased) $0.00
(unchanged) by this Change Order...................
The new (Contract Sum _(Guaranteed Maximum Price) including this Change Order is... $247,000.00 0
The Contract Time will be (increased) decreased (unchanged) b 60 days m
The date of Substantial Completion as of the date of this Change Order is........ 11/08/2021
The following issues require this change order:
1) This Change Order provides for an extension of contract time to allow review and amendment of an c
Agreement between the County and the State Division of Historical Resources (on behalf of the
National Park Service (the Grantees). The County has requested an addition to the scope of work
under this agreement to repair additional damage discovered at the West Martello, due to Hurricane
Irma. The County requested a proposal from the Contractor for this work. That proposal was
received and forwarded to the DHT/NPS in June 2021. DHR/NPS concurs with the request, but
additional time is needed to amend the agreement and get all signatures
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This change order is 0.00%of the original contract price.
Not valid until signed by Owner Architect if applicable), and Contr t kv>i,.` 5.
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ARCHITECT: David 9/14/21
Bender Associate W,4 Date
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CONTRACTOR: '"' 09/17/21
Innovative Masonry Renovation, LLC Date
Cary Knight Digitally signed by Cary Knight
DIRECTOR PROJECT MANAGEMENT Date:2021.09.28 15:34:53-04'00'
Cary Knight Date
n=Kevin G.Wilson,P.E.,o=Monroe County,FL
e ( (the Florida Keys ou email=wilson-
COUNTY/ASSISTANT ADMINISTRATOR: _ "' "� `' "`� Ikev n,,n..°r° n--g°v,`=u5
Roman Gastesi Date
Kevin Wilson
Christine Hurley
Packet Pg.684
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
cv
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
0
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No ® a)
Should a claim under the applicable professional liability policy be made? Yes ❑ No
0
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Packet Pg.685
RE, INNOVATIVE
AS :
811 RESSTORATION , LLC
16264 Lakeside Ave SE, Prior Lake, MN 55372 -�
612-548-5589 (0) 888-751-5402 (F)
CD
www.imrestoration.com
September 24, 2021
Cary Vick
Monroe County
1100 Simonton Street
Key West, Florida 33040
RE: West Martello Change Order #001
Regarding our contract for the West Martello Towers Citadel Hurricane Repairs
project, IMR requests a no-cost time extension for 60 calendar days to allow
additional time for agency review and approval of possible additional scope of repair
work.
If you have any questions please contact me at our office number listed above and/c
by email at jim2imrestoradon.com.
Best Regards,
Innovative Masonry Restoration
Jim Dolby, Principal
Packet Pg.686