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Item I1 L1 County �� .�� y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting October 203, 2021 Agenda Item Number: I.1 Agenda Item Summary #9739 BULK ITEM: No DEPARTMENT: County Land Acquisition and Land Management TIME APPROXIMATE: STAFF CONTACT: Jainarine Lalbachan 305-453-8796 9:25 AM AGENDA ITEM WORDING: Approval to submit 2021 Flood Mitigation Assistance (FMA) and Hazard Mitigation Grant Program (HMGP) Grant applications for Elevation, Reconstruction, and Acquisition Projects of approximately 30 privately owned properties with an estimated budget amount of $7,000,000.00 with homeowners providing the local match amount for elevations and reconstruction and the County providing local match for acquisitions. ITEM BACKGROUND: The Flood Mitigation Assistance (FMA) program and periodically issued Hazard Mitigation Grant Program (HMGP) makes federal funds available to states, U.S. territories, federally recognized tribal governments, and local communities to reduce or eliminate the risk of repetitive flood damage to buildings and structures insured under the National Flood Insurance Program (NFIP) on a yearly basis. Local governments are considered sub-applicants and must submit sub-applications to the Florida Division of Emergency Management (FDEM). FDEM has been authorized by FEMA as the only agency that is allowed to submit FMA applications for the State of Florida. Typically, federal funding from FEMA is available for up to 75% of the eligible activity costs. However, Severe Repetitive Loss (SRL) properties may be funded up to 100% and Repetitive Loss (RL) properties up to 90%. The homeowners will be providing the local match for elevations and reconstructions, if applicable. For acquisitions, the County would pay the match amount and recover a Rate of Growth Ordinance allocation after demolition of the structure. For Fiscal Year 2021, FEMA allocated at least $80 million through the Flood Mitigation Assistance grant program to Individual Flood Mitigation Projects. Monroe County is eligible to apply for FMA funding for mitigation activities under the Individual Flood Mitigation Projects in support of creating a more resilient community and will be submitting approximately 30 applications (including Elevation, Reconstruction, and Acquisition) totaling approximately $7,000,000.00. The exact number and amount cannot be predicted by the date of the BOCC meeting for this item (October 20, 2021). The County will accept applications from property owners Countywide including incorporated cities Packet Pg. 1891 L1 and unincorporate Monroe County. Property Owners are required to submit an application by 6 p.m. on November 9, 2021. FDEM has established a deadline for the County to submit all applications by November 12, 2021, by 5:00 PM EST. Monroe County has received multiple draft applications for both elevation and reconstruction projects so far. Staff has been working with these homeowners to refine the scope of work and budget needed to complete the applications. If these applications are approved by FDEM and selected for grant award, the State will enter into a grant agreement with the County for administration of the program. Monroe County will then require homeowner agreements to outline the terms of the grant award and assist homeowners in implementing their projects. The County will request management costs to help implement these proj ects. Attached is the DRAFT Monroe County FMA 2021 Application, FY2021 Flood Mitigation Assistance Fact Sheet, FY2021 FMA Notice of Funding Offer (NOFO), and Minimum Programmatic Sub-application Requirements for Elevation, Reconstruction and Acquisition. PREVIOUS RELEVANT BOCC ACTION: On May 19, 2021, staff presented the opening of the Federal Emergency Management Agency (FEMA) Flood Mitigation Assistance (FMA). Program draft application cycle for privately owned structures within Monroe County and incorporated cities for fiscal year 2021 and beyond to provide grant assistance (match required from property owner) for eligible applicants to elevate, demolish/reconstruct, or volunteer to sell their property to support rebuilding the community to be resilient to floods and other natural hazards. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approved Staff to submit 2021 FMA Grant applications for Elevation, Reconstruction, and Acquisition Projects of approximately 30 privately owned properties with a budget amount of$7,000,000.00. DOCUMENTATION: FY2021 Flood Mitigation Assistance Fact Sheet FY2021_Flood Mitigation Assistance NOFO_080321 (2) FMA_Application Minimum Programmatic Subapplication Requirements for Acquisition-Demolition Projects Minimum Programmatic Subapplication Requirements for Elevation Projects Minimum Programmatic Subapplication Requirements for Mitigation Reconstruction Projects FINANCIAL IMPACT: Effective Date: If approved, likely 2023 Packet Pg. 1892 L1 Expiration Date: N/A Total Dollar Value of Contract: Estimated at$7 Million Total Cost to County: Undetermined—so far, not applications for acquisition. If that remains the case, there would be zero cost to County. Current Year Portion: None Budgeted: N/A Source of Funds: 316,if needed for match to acquisitions CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: N/A If yes, amount: N/A Grant: N/A County Match: Unknown at this time; however, County could reject grant if no match is available Insurance Required: N/A Additional Details: N/A N/A REVIEWED BY: Christine Hurley Completed 09/09/2021 11:07 AM Dina Gambuzza Completed 09/09/2021 11:50 AM Christine Limbert Skipped 09/09/2021 11:17 AM Purchasing Completed 09/09/2021 4:05 PM Christine Limbert Completed 09/10/2021 2:23 PM Budget and Finance Completed 09/10/2021 3:08 PM Risk Management Completed 09/10/2021 3:16 PM Liz Yongue Completed 10/01/2021 10:09 AM Board of County Commissioners Pending 10/20/2021 9:00 AM Packet Pg. 1893 1.1.a Year 2021 Flood Mitigation Assistance Grants Notice of Funding Opportunity for Fiscal Release Date: Aug 9, 2021 FEMA's Flood Mitigation Assistance (FMA) grant program funds states, local communities, tribes, and territories to reduce or eliminate the risk of repetitive flood damage to buildings and structures insured under the National Flood Insurance Program (NFIP). This grant program strengthens national preparedness and resilience and supports the mitigation mission area through FEMA's 2018-2022 strategic goal of building a culture of preparedness. Each year, FEMA publishes a Notice of Funding Opportunity (NOFO) for the Flood Mitigation grant program. The Fiscal Year 2021 (FY21) funding opportunity can be accessed at Grants.gov. Before applying for a Flood Mitigation Assistance grant, FEMA encourages a prospective applicant to review the detailed program information which includes grant application and administration requirements. 0 Changes for the Fiscal Year 2021 Grant Cycle Changes included in this grant cycle include: ■ Partial Implementation of the Federal Flood Risk Management Standards as referenced in Executive Order 14030 — Climate-Related Financial Risk ■ Project Scoping available funding and caps ■ Total funding available for Project Scoping increased to $10 million ■ Increase in cap for community flood mitigation Project Scoping subapplications: For FY21, $900,000 per subapplication ■ Separate cap for individual flood mitigation Project Scoping subapplications: ■ Introduction of the Centers for Disease Control and Prevention (CDC) Social Vulnerability Index (SVI) scores into priority scoring criteria for Project Scoping ■ Community Flood Mitigation Project priority scoring criteria — ■ Introduction of CDC SVI scores into priority scoring criteria for Community Flood N h f FEMA Page 1 of 6 3' Page printed at fema.gov/fact-sheet/notice-funding-opportunity-fiscal-year-2021-flood-mitigation-assistance-grants 08/11/2021 Packet Pg. 1894 1.1.a Mitigation Projects ■ Introduction of the consideration of climate change and other future conditions OR incorporation of nature-based solutions within the priority scoring criteria for community flood mitigation project ■ Individual Flood Mitigation Project priority scoring criteria ■ Introduction of priority scoring criteria for individual flood mitigation projects for use if available funding needs further prioritization within the prioritized order 0 Available Funding For Fiscal Year 2021 , FEMA will distribute up to $160 million through the Flood LU Mitigation Assistance grant program in the following manner: $ 160 Allocated up to Allocated up to .At least MILLION $10 MILLION $70 MILLION $80 MILLION TOTAL AVAI LAB LE Project Scoping Community Flgod Technical (previously Advance Mitigation Projects Assistance FMA FUNDING Assistance) Flood Hazard > Mitigation Planning Individual Flood Mitigation Projects 1 . Up to $10 million for Project Scoping (previously Advance Assistance) to develop community flood mitigation projects and/or individual flood mitigation projects that will subsequently reduce flood claims against the NFIP. 2. Up to $70 million for Community Flood Mitigation Projects to address community flood risk for the purpose of reducing NFIP flood claim payments. Remaining funding will be used for the following: 3. Technical Assistance to maintain a viable FMA program over time. To be eligible to apply, the applicant must have received an Fiscal Year 2020 Flood Mitigation Assistance award of at least a $1 million federal share. 4. Flood hazard mitigation planning subapplications for the flood hazard component of states, local communities, tribes and territories hazard mitigation plans and updates to plans. N h f FEMA Page 2 of 6 3' Page printed at fema.gov/fact-sheet/notice-funding-opportunity-fiscal-year-2021-flood-mitigation-assistance-grants 08/11/2021 Packet Pg. 1895 1.1.a 5. Individual flood mitigation projects that mitigate the risk of flooding to individual NFIP-insured structures. FEMA will select eligible individual flood mitigation project subapplications on a competitive basis in the following prioritized order: ■ Severe Repetitive Loss (SRL) (13)(ii): Projects that will mitigate flood damage to at least 50% of structures included in the subapplication that meet the definition of an SRL property: At least two separate NFIP claim payments have been made with the cumulative amount of such claims exceeding the market value of the insured structure. ■ Repetitive Loss (RL): Projects that will mitigate flood damage to at least 50% of structures included in the subapplication that meet the definition of an RL property: Property has incurred flood-related damage on two occasions in which the cost of the repair, on the average, equaled or exceeded 25% of the market value of the structure at the time of each such flood event. ■ Sever Repetitive Loss (13)(i): Projects that will mitigate flood damage to at least 50% of structures included in the subapplication that meet the statutory definition of an SRL property: Four or more separate NFIP claims payments have been made with the amount of each claim exceeding $5,000, and with the cumulative amount of claims payments exceeding $20,000. FEMA may rank subapplications lower where the average elevation federal cost share is greater than $250,000 for any single-family dwelling and the average acquisition federal cost share is greater than $750,000 for any single-family dwellings. 2 Funding Caps The $160 million available may be used to fund the traditional Flood Mitigation -- Assistance grant program priorities as well as the community flood mitigation priorities. The funding caps (federal share) for the Flood Mitigation Assistance program are as follows: ■ $300,000 per Project Scoping subapplication for individual flood mitigation projects ■ $900,000 per Project Scoping subapplication for community flood mitigation projects ■ $30,000,000 cap per community flood mitigation project subapplication ■ $50,000 per applicant for all Technical Assistance subapplications for recipients to which FEMA obligated an FY20 FMA award of at least $1 million federal share ■ $100,000 per applicant for flood hazard mitigation planning with maximums of $50,000 for state flood hazard mitigation planning and $25,000 for local flood hazard mitigation planning A maximum of 10% of the total application budget can be submitted for applicant h f FEMA Page 3 of 6 3' Page printed at fema.gov/fact-sheet/notice-funding-opportunity-fiscal-year-2021-flood-mitigation-assistance-grants 08/11/2021 Packet Pg. 1896 1.1.a management costs, and a maximum of 5% of the total subapplication budget can be submitted for subapplicant management costs, per Hazard Mitigation Assistance Guidance. Cost Share c Federal funding is available for up to 75% of the eligible activity costs. However, FEMA may contribute the following federal cost share for properties that are insured under the National Flood Insurance Program at the time of application and meet the following definitions: ■ Severe Repetitive Loss (B)(i) or (B)(ii) (up to 100%) ■ Repetitive Loss (up to 90%) Application and Funding Deadlines To apply for funding made available, applicants must adhere to the following application and funding deadlines: Application Opening: Sept. 30, 2021 0 ■ Eligible applicants must apply for funding using the new FEMA Grants Outcomes 2 (FEMA GO) platform. To apply, please visit https://go.fema.gov/. Application Deadline: Jan. 28, 2022 (3:00 p.m. Eastern Standard Time) New system-related issues addressed until Jan. 26, 2022 (3:00 p.m. Eastern Standard Time). Applicants experiencing technical problems outside of their control must notify FEMA by this deadline. Please note that FEMA deadlines listed refer to application deadlines for the applicants. Subapplicants should consult with their applicant agency to confirm subapplication deadlines to the applicant. y Pre-Award Selection Notice: June 2022 Period of Performance 0 ■ Start Date: Date of the recipient's federal award ■ End Date: ■ 48 months from start date for Community Flood Mitigation Projects >_ h f FEMA Page 4 of 6 3' Page printed at fema.gov/fact-sheet/notice-funding-opportunity-fiscal-year-2021-flood-mitigation-assistance-grants 08/11/2021 Packet Pg. 1897 1.1.a ■ 36 months from start date for all other subapplications Eligibility Information When applying for Fiscal Year 2021 funding, the applicants and subapplicants must meet these criteria: 2 Applicants 0 ■ States, the District of Columbia, U.S. territories, and federally recognized tribal governments ■ Each state, territory, the District of Columbia, and federally recognized tribal government shall designate one agency to serve as the applicant for Flood Mitigation Assistance funding. Each applicant's designated agency may submit only one Flood Mitigation Assistance grant application to FEMA. ■ Applicants must have a FEMA-approved State or Tribal Hazard Mitigation Plan by the application deadline and at the time of obligation of grant funds for project, Project Scoping, and Technical Assistance subapplications. Subapplicants 0 Local governments, including cities, townships, counties, special district governments, and tribal governments (including federally recognized tribes who choose to apply as subapplicants), are considered subapplicants and must submit subapplications to their state/territory/tribal applicant agency. ■ Subapplicants must have a FEMA-approved Local or Tribal Hazard Mitigation Plan by the application deadline and at the time of obligation of grant funds for project, Project Scoping, and Technical Assistance subapplications. Subapplicants must be participating in the National Flood Insurance Program, and not be withdrawn, on probation, or suspended. ■ Structures identified in the subapplication must have an NFIP policy in effect at the FMA application start date and must maintain it through completion of the mitigation activity and for the life of the structure. NFIP community status can be verified at https://www.fema.gov/national-flood-insurance- program-community-status-book. N N h f FEMA Page 5 of 6 3' Page printed at fema.gov/fact-sheet/notice-funding-opportunity-fiscal-year-2021-flood-mitigation-assistance-grants 08/11/2021 Packet Pg. 1898 1.1.a Other Eligibility Criteria FEMA is partially implementing the Federal Flood Risk Management Standards (Executive Order 14030 — Climate-Related Financial Risk) 0 ■ For certain non-critical actions involving structure elevation, dry floodproofing, and mitigation reconstruction in the Special Flood Hazard Area a minimum of the base y flood elevation plus 2 feet of freeboard will be required (unless doing so would cause 0 the project to be unable to meet applicable program cost-effectiveness requirements). o ■ If a state, local, tribal, territorial government, or federal agency has adopted a higher standard applicable to the specific project, FEMA will require the higher standard as the design flood elevation under the American Society of Civil Engineers 24-14 (ASCE 24-14). For additional information on eligibility, view the full Notice of Funding Opportunity for Flood Mitigation Assistance on accessible at Grants.gov. Additional Resources The resources below provide additional information about the FMA program: 0 ■ FMA Community Flood Mitigation Project Fact Sheet0. ■ FMA Community Flood Mitigation Benefitting Area Map Development ■ FMA Project Scoping Fact Sheet W ■ FMA Individual Flood Mitigation Fact Sheet — New for FY21 ■ FY21 FMA Notice of Funding Opportunity o ■ Unified Hazard Mitigation Assistance Guidance & Addendum cu ■ Property Elevation and Acquisition Job Aids 0 General questions about the FMA program can be directed to the appropriate State Hazard Mitigation Officer (SMO) or FEMA Regional Office on FEMA.gov. The HMA N Helpline is available by telephone at (866) 222-3580. 0 0 0 N N 0 h f FEMA Page 6 of 6 3' Page printed at fema.gov/fact-sheet/notice-funding-opportunity-fiscal-year-2021-flood-mitigation-assistance-grants 08/11/2021 Packet Pg. 1899 L1.b 1 The Department of Homeland Security(DHS) Notice of Funding Opportunity(NOFO) o Fiscal Year 2021 Flood Mitigation Assistance 2 NOTE: If you are going to apply for this funding opportunity and have not obtained an Employer Identification Number (EIN),a Data Universal Numbering System (DUNS) number, are not currently registered in the System for Award Management(SAM),or your SAM registration is not active,please take immediate action to obtain an EIN and DUNS Number,if applicable, and then register immediately in SAM or,if applicable, LU renew your SAM registration.It may take four weeks or more after you submit your SAM 2- registration before your registration is active in SAM Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at: hqp://www._rants.gov/web/grants/register.html. Detailed information regarding DUNS, EIN, and SAM is also provided in Section D of this NOFO under the sub section titled"How to Register to Apply." Detailed information regarding the time required for each registration is also �t provided in Section D of this NOFO under the subsection titled"Other Key Dates." Table of Contents A. Program Description.........................................................................................................3 2 1. Issued By..................................................................................................................3 2. Assistance Listings Number.......................................................................................3 3. Assistance Listings Title............................................................................................3 4. Funding Opportunity Title.........................................................................................3 5. Funding Opportunity Number....................................................................................3 W 6. Authorizing Authority for Program ............................................................................3 7. Appropriation Authority for Program.........................................................................3 co CD 8. Announcement Type..................................................................................................3 9. Program Category......................................................................................................3 10. Program Overview, Objectives, and Priorities.............................................................3 Zi 11. Performance Measures...............................................................................................5 B. Federal Award Information...............................................................................................6 1. Available Funding for the NOFO: $160,000,000.00...................................................6 N 2. Period of Performance: 36 months or 48 months . ...............................6 `" 3. Projected Period of Performance Start Date(s): Will vary by award............................6 4. Projected Period of Performance End Date(s): 48 months for Community Flood Mitigation Projects and 36 months for all other projects from date of award unless otherwiseapproved by FEMA....................................................................................6 5. Funding Instrument Type: Grant..............................................................................6 C. Eligibility Information......................................................................................................6 i 1. Eligible Applicants....................................................................................................6 2. Applicant Eligibility Criteria......................................................................................7 3. Other Eligibility Criteria............................................................................................7 4. Cost Share or Match..................................................................................................8 D. Application and Submission Information......................................................................... 10 FY 2021 FMA NOFO Back to the Top Packet Pg. 1900 L1.b 2 1. Key Dates and Times............................................................................................... 10 2. Agreeing to Terms and Conditions of the Award ...................................................... 11 3. Address to Request Application Package.................................................................. 11 4. Steps Required to Obtain a Unique Entity Identifier,Register in the System for Award 2 Management(SAM), and Submit an Application...................................................... 12 5. Electronic Delivery.................................................................................................. 13 6. How to Register to Apply ........................................................................................ 13 7. Submitting the Application in FEMA GO................................................................. 15 8. Timely Receipt Requirements and Proof of Timely Submission................................ 16 9. Content and Form of Application Submission........................................................... 16LU 10. Other Submission Requirements .............................................................................. 18 11. Intergovernmental Review....................................................................................... 19 12. Funding Restrictions and Allowable Costs................................................................ 19 E. Application Review Information.....................................................................................23 1. Application Evaluation Criteria................................................................................23 2. Review and Selection Process..................................................................................25 F. Federal Award Administration Information.....................................................................33 1. Notice of Award......................................................................................................33 2. Administrative and National Policy Requirements....................................................33 3. Reporting................................................................................................................35 4. Monitoring and Oversight........................................................................................39 G. DHS Awarding Agency Contact Information...................................................................40 1. Contact and Resource Information ...........................................................................40 2. Systems Information................................................................................................41 H. Additional Information...................................................................................................42 1. Termination Provisions............................................................................................42 W 2. Period of Performance Extensions............................................................................42 3. Disability Integration...............................................................................................44 co CD 4. Conflicts of Interest in the Administration of Federal Awards or Subawards..............45 5. Procurement Integrity..............................................................................................45 LL 6. Record Retention.....................................................................................................49 zi 7. Actions to Address Noncompliance..........................................................................50 8. Audits.....................................................................................................................52 9. Payment Information...............................................................................................53 T) 10. Whole Community Preparedness..............................................................................53 `h 11. Extraordinary Circumstances ...................................................................................53 12. Integrating Mitigation and Planning.........................................................................54 c LL i cv cv FY 2021 FMA NOFO Back to the Tot Packet Pg. 1901 L1.b 3 A. Program Description 1. Issued By U.S. Department of Homeland Security(DHS)/Federal Emergency Management Agency (FEMA)/ Federal Insurance and Mitigation Administration (FIMA)/Mitigation Directorate/ 2 Hazard Mitigation Assistance (HMA)Division 2. Assistance Listings Number 97.029 3. Assistance Listings Title Flood Mitigation Assistance 0 4. Funding Opportunity Title Fiscal Year 2021 Flood Mitigation Assistance(FMA) 5. Funding Opportunity Number DHS-2 I-MT-029-000-99 6. Authorizing Authority for Program Section 1366 of The National Flood Insurance Act of 1968,as amended(Pub.L. No. 90-448) (42 U.S.C. § 4104c) 2 7. Appropriation Authority for Program Department of Homeland Security Appropriations Act,2021 (Pub. L.No. 116-260,Division F) N r 8. Announcement Type Initial co CD i 9. Program Category Mitigation: Natural Hazards Zi 10. Program Overview, Objectives,and Priorities a. Overview T) The Flood Mitigation Assistance (FMA)program makes federal funds available to states, < U.S.territories, federally recognized tribal governments,and local communities to reduce or r- eliminate the risk of repetitive flood damage to buildings and structures insured under the National Flood Insurance Program (NFIP). It does so with a recognition of the growing flood hazards associated with climate change',and of the need for flood hazard risk mitigation activities that promote climate adaptation and resilience with respect to flooding. These 0 U- i N CD i Climate change is defined as"Changes in average weather conditions that persist over multiple decades or longer.Climate F change encompasses both increases and decreases in temperature,as well as shifts in precipitation,changing risk of certain types 0) of severe weather events,and changes to other features of the climate system."(National Climate Assessment) E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1902 L1.b 4 include both acute extreme weather events and chronic stressors which have been observed and are expected to increase in the future. The FMA Program aligns with the 2020-2024 DHS Strategic Plan through pursuing Goal 5: Strengthen Preparedness and Resilience.Specifically,Objective 5.1:Build a National r_ Culture of Preparedness has several sub-objectives that the FMA Program supports. FMA serves primarily to bolster Sub-Objective 5.1.1:Incentivize investments that reduce risk and increase pre-disaster mitigation, including expanding the use ofinsurance to manage risk through funding flood mitigation projects. The FMA program addresses Presidential Policy Directive 21, Critical Infrastructure Security and Resilience, and supports the mitigation mission area through Strategic Goal 41 Building a Culture of Preparedness, Objectives 1.1, 1.2, 1.3, and 1.4 of the 2018 —2022 FEMA Strategic Plan. r_ c b. Objectives FMA aims to implement projects that reduce flood risks posed to repetitively flooded properties insured under the National Flood Insurance Program (NFIP). The FMA program also aims to promote equity in delivery of funds in line with the Administration's Justice40Initiative. In implementing the Justice40 Initiative,the FMA program is prioritizing assistance that benefits disadvantaged communities as referenced in EO 14008. A disadvantaged community may be characterizedby variables including,butnot 2 limited to: low income,high and/or persistent poverty,high unemployment and underemployment,racial and ethnic segregation particularly where the segregation stems from discrimination by government entities, linguistic isolation,high housing costburden and substandard housing, distressed neighborhoods, high transportation costburden and/or low transportation access,disproportionate environmental burden and high cumulative impacts, limited water and sanitation access and affordability, disproportionate climate impacts, and high energy costburden and low energy access,jobs lostthrough the energy co transition, and access to health care. In FY21,the FMA program is using the CDC's Social Vulnerability Index(SVI)at the Zi census tract level at a threshold of 0.7501 or greater as included in the proj ect's benefiting area map as a priority scoring criterion for Project Scoping, Community Flood Mitigation Projects, and Individual Flood Mitigation Projects project types. T) c. Priorities c FEMA will distribute the available FY 21 FMA funding amount as follows: i. PROJECT SCOPING(PREVIOUSLY ADVANCE ASSISTANCE) Project Scoping to develop Community Flood Mitigation Projects and/or individual flood mitigation projects thatwill subsequently reduce flood claims againstthe NFIP.FEMA will select up to $10 million of Project Scoping subapplications. For more information,refer to the Project Scoping Fact Sheet at https://www.fema. ov/_rants/mitigation/floods/fma- resources. U_ ii. COMMUNITY FLOOD MITIGATION PROJECTS m FY 2021 FMA NOFO Back to the Tot Packet Pg. 1903 L1.b 5 FEMA will select up to $70 million of projects that address community floodrisk for the purpose of reducing NFIP flood claim payments. For more information,refer to the Community Flood Mitigation Project Fact Sheet at hgps://www.fema.gov/grants/mitigation/floods/fma-resources and Localized Flood Risk 2 Reduction Projects in Hazard Mitigation Assistance Guidance at hl�2s://www.fema. ov/rants/mitigation/hazard-mitigation-assistance-guidance. iii. TECHNICAL ASSISTANCE Technical Assistance to maintain a viable FMA program over time. To be eligible to apply, the applicant must have received an FY 20 FMA award of at least$1 million federal share. 0 iv. FLOOD HAZARD MITIGATION PLANNING C Planning subapplications for the flood hazard component of State,Local, Territory, and c Tribal(SLTT) Hazard Mitigation Plans and plan updates. V. INDIVIDUAL FLOOD MITIGATION PROJECTS ¢. Projects that mitigate the risk of flooding to individual NFIP insured structures. 2 C7 For more information on FY 21 FMA funding priorities and eligible activities, see Section E, Application Review Information,Review, and Selection Process. For more information about uses of assistance under FMA, including how to submit various project typ es in FEMA GO 2 refer to FMA resources at hlt2s://www.fema.gov/,rants/mitigation/floods/fma-resources. 11. Performance Measures FMA aims to implement projects thatreduce flood risks posedto repetitively flooded properties insured under the National Flood Insurance Program (NFIP),by funding priority projects and activities. To achieve these goals, for FY 2021 FMA is prioritizing the following types of projects:Project Scoping, Community Flood Mitigation(aka localized flood control) co projects,Flood Mitigation Plans, Technical Assistance, and Individual Property Mitigation that mitigate flood risks to NFIP participating communities and active policyholders.FEMA will evaluate input and output indicators of each federal award by measuring the total zi properties mitigated that carry a Severe Repetitive Loss (SRL)and Repetitive Loss (RL) definition pursuant to 42 U.S. Code § 4104.h(2)and(3), and are included in a final mitigation action. FEMA will also evaluate each award output by measuring project Ln Ch capability to positively influence the government's goal of mitigating SRL and RL designated properties and thereby the reduction of future losses to the NFIP under this award. r_ Additionally,FEMA's approach to benefit-cost analysis (BCA)is a method used to determine whether a project is cost-effective and is generally described as an estimation of the future benefits of a project comparedto its cost(also known as the benefit-cost ratio 0 [BCR]). Simply put,the BCR is derived from a project's risk-reduction-benefits dividedby U_ i its project cost. A project is considered to be cost effective when the BCR is 1.0 or greater, indicating FEMA expects the benefits of a prospective hazard mitigation project are sufficient to justify the costs. For more information on FEMA's BCA methodology,please U_ visit hlt2s://www.fema.gov/grants/guidance-tools/benefit-cost-analysis. E FY 2021 FMA NOFO Back to the Top Packet Pg. 1904 L1.b 6 FEMA will further assess the recipient's performance against the program objective during the award closeout process as outlined in Section F.3.c of this NOFO. B. Federal Award Information 1. Available Funding for the NOFO: $160,000,000.00 2. Projected Number of Awards: 30 awards; 145 subawards c 3. Period of Performance: 36 months or 48 months The Period of Performance (POP)is 36 months, starting on the date of the recipient's federal LU award. Given the complexity of the Community Flood Mitigation Projects,the POP for Community Flood Mitigation Projects is 48 months, starting on the date of the recipient's r_ federal Award. Any subsequent amendments to the federal award will not extend the POP c unless explicitly stated. Extensions to the period of performance are allowed. For additional information on period of performance extensions,please refer to Section H,Additional Information,Period of Performance Extensions. t� FEMA awards only include one budget period, so it will be same as the period of c performance. See 2 C.F.R. § 200.1 for definitions of"budget period" and"period of performance." 4. Projected Period of Performance Start Date(s): Will vary by award 5. Projected Period of Performance End Date(s): 48 months for Community Flood Mitigation Projects and 36 months for all other projects from date of award unless otherwise approved by FEMA CD co 6. Funding Instrument Type: Grant C. Eligibility Information 1. Eligible Applicants • States y • District of Columbia • U.S.territories c • Federally recognized tribal governments Each state,territory,the District of Columbia, and federally recognized tribal government .� shall designate one agency to serve as the applicant for FMA funding. Each applicant's 0 designated agency may submit only one FMA grant application to FEMA. Applications Ui under which two or more entities would carry out the award are eligible, such as a multi-state or multi-tribal initiative; however, only one entity may be the applicant with primary responsibility for carrying out the award. The designate is strongly encouraged to conduct U_ outreach with disadvantaged communities as referenced in EO 14008 prior to and during the application process. E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1905 L1.b 7 2. Applicant Eligibility Criteria a. Eligible Subapplicants Local governments, including cities,townships, counties, special district governments,and tribal governments (including federally recognized tribes who choose to apply as 2 subapplicants),are considered subapplicants and must submit subapplications to their state/territory/tribal applicant agency.Certain political subdivisions (i.e.,regional flood control districts or county governments)may apply and act as subapplicants if they are part of a community participating in the National Flood Insurance Program (NFIP)where the 0 political subdivision provides zoning and building code enforcement or planning and community development professional services for that community. Contact information for the State Hazard Mitigation Officers (SHMOs)is provided on the FEMA website at hlg2s://www.fema.Gov/grants/mitigation/state-contacts. c • All subapplicants mustbe participating in the NFIP, and notbe withdrawn, on probation, or suspended.Structures identified in the subapplication must have an NFIP policy in effect at the FMA application startdate and must maintain it through completion of the mitigation activity and for the life of the structure. NFIP community status can be verified at httos://www.fema.gov/national-flood-insurance- oro,p?rram-community-status-book. 0 b. Hazard Mitigation Plan Requirement Applicants must have a FEMA-approved State or Tribal Hazard Mitigation Plan in accordance with Title 44 of the Code of Federal Regulations (C.F.R.)Part201 by the < application deadline and at the time of obligation of grant funds for project,Project Scoping, and Technical Assistance subapplications.More detailed information is provided in PartI11, E.5,Hazard Mitigation Plan Requirement, of the HMA Guidance, available on the FEMA web site athttos://www.fema.gov/media-library/assets/documents/103279. co CD Subapplicants must have a FEMA-approved Local or Tribal Hazard Mitigation Plan in accordance with 44 C.F.R.Part201 by the Application deadline and at the time of obligation of grant funds for project,Project Scoping, and Technical Assistance subapplications. zi (Integrating mitigation and planning,while not required, is encouraged.See section H.13 for additional information.) —, 3. Other Eligibility Criteria All subapplications submitted under the Project Scoping priority (see Section E,App lication Review Information)must demonstrate that future projects submitted would benefit NFIP insured properties by submitting a map and associated geospatial file(s)(e.g., Shapefile, KML/KMZ, Geodatabase, or other GIS enabled document)delineating the proposed 0 project's benefitting area. U-i N All subapplications submitted under the Community Flood Mitigation Project priority (see Section E,Application Review Information, of this NOFO)must demonstrate thatthe "- proposed project benefits NFIP insured properties by submitting a map and associated geospatial file(s)(e.g., Shapefile, KML/KMZ, Geodatabase, or other GIS enabled document) E FY 2021 FMA NOFO Back to the Too Packet Pg. 1906 L1.b 8 delineating:the proposed project footprint boundary,the area benefitting from project, and active NFIP policies (if this data is available). All non-critical structure elevation, dry floodproofing, and mitigation reconstruction projects 2 in a Special Flood Hazard Area(SFHA)must apply, at a minimum,the flood elevations of the Federal Flood Risk Management Standard's Freeboard Value Approach unless doing so would cause the project to be unable to meet applicable program cost-effectiveness requirements. All other types of projects may choose to apply the flood elevations of the 0 Federal Flood Risk Management Standard's Freeboard Value Approach. LU For critical actions in the Special Flood Hazard Area, the elevation requirements from 44 2- CFR § 9.11 continue to apply. For any new construction or substantial improvement of r_ structures,the lowest floor of the structure(including the basement) mustbe at or above the 2 level of the 500-year flood2. All Project Scoping, Community Flood Mitigation Project, individual flood mitigation project, and Technical Assistance subapplications submitted as part of an FMA grant application must be consistent with the goals and objectives identified in:the current, FEMA- approved State or Tribal(Standard or Enhanced)Mitigation Plan, and the local mitigation plan for the jurisdiction in which the project is located. Hazard Mitigation Plans should reflect state-wide mitigation priorities, across all potential federal and non-federal mitigation 2 funding sources. Current mitigation plans are not required for applicants and subapplicants submitting planning subapplications to develop a new flood mitigation plan or to update the flood portion of a mitigation plan. 4. Cost Share or Match W Cost share is required for all subapplications funded under this program. Generally,the cost share for this program is 75 percent federal/25 percent non-federal. This means federal co funding is available for up to 75 percent of eligible costs. The remaining 25 percent of eligible costs must be derived from non-federal sources. For example,if the total cost of the LL activity is $400,000 and the non-federal cost share is 25 percent,then the non-federal zi contribution is $100,000: 25 percent of$400,000 is $100,000. This amountwould be provided by the applicant. Likewise,the federal share of that activity would be $300,000: 75 percent of$400,000 is $300,000. This amountwouldbe providedby FEMA. FEMA may Ln consider the non-federal cost share based on availability of remaining federal funds, as noted in Section E, Application Review Information.Community Flood Mitigation projects are only eligible for 75 percent federal cost share. FEMA may contribute up to 100 percent federal cost share for severe repetitive loss (SRL) .� properties within individual property flood mitigation projects. An SRL property as defined 0 under 42 U.S.C. 4104c(h)(3) (updated by the Biggert-Waters Flood Insurance Reform Act of U_ i 2012)is a structure that: N 2 In accordance with Section 2(a)(1)of Executive Order(EO)11988,as amendedby EO 13690,before taking an action,FEMA must determine whether a proposed action willoccur in a floodplain. FY 2021 FMA NOFO Back to the Tots Packet Pg. 1907 L1.b 9 (a) Is covered under a contract for flood insurance made available under the NFIP; and (b) Has incurred flood-related damage 0 i. For which four or more separate claims payments (includes building and contents)have been made under flood insurance coverage with the amount of each such claim exceeding$5,000,and with the cumulative amount of 0 such claims payments exceeding$20,000,or ii. For which at least two separate claims payments(includes only building) w have been made under such coverage,with the cumulative amount of such claims exceeding the market value of the insured structure. r_ c FEMA may contribute up to 90 percent federal cost share for repetitive loss (RL)properties. An RL property as defined under 42 U.S.C. 4121(a)(7)is a structure covered by a contract for flood insurance made available under the NFIP that: (a) Has incurred flood-related damage on two occasions,in which the cost of the repair, on the average, equaled or exceeded 25 percent of the market value of the 0 structure at the time of each such flood event; and (b) At the time of the second incidence of flood-related damage,the contract for flood 2 insurance contains Increased Cost of Compliance (ICC)coverage. e( To receive an increased federal cost share,properties must meet one of the definitions for SRL or RL properties. Applicants and subapplicants that are requesting an increased federal cost share must submit documentation with their application or subapplication demonstrating that properties meet these definitions.If documentation is not submitted with the application or subapplication to support a reduced non-federal cost share,FEMA will provide no more CO than 75 percent federal cost share of the total eligible costs. The remaining 25 percent of ®� eligible activity costs are derived from non-federal sources. z i Structures with different federal cost-share requirements can be submitted in a single project subapplication. The overall project federal cost share documented in the Cost Share Section of the project subapplication should reflect the combined federal cost shares of the structures. N For example, a project with $100,000 costs for one SRL structure funded at 100 percent federal cost share plus $100,000 costs for one RL structure funded at 90 percent federal cost share will have an overall project federal cost share of 95 percent, or$190,000, of the $200,000 total cost for both structures. For insular areas, including American Samoa,Guam,the Northern Mariana Islands, and the 0 U.S. Virgin Islands, FEMA automatically waives the non-federal cost share for the recipient Ui when the non-federal cost share for the entire award is under$200,000. If the non-federal cost share for the entire award is $200,000 or greater,FEMA may waive all or part of the non-federal cost share at the request of the recipient. The recipient may request 100 percent U" cost-share in its application. FY 2021 FMA NOFO Back to the Tot Packet Pg. 1908 L1.b 10 The non-federal cost share may consist of cash, donated or third-party in-kind services, materials, or any combination thereof. Cash and third-party in-kind matches must consist of eligible costs (i.e., same eligibility as the federal share). Applicants cannot apply other federal award funds toward the non-federal cost share unless the other federal statutory authority allows the funds to be used to meet cost-share requirements.Likewise,third-party r_ in-kind matches used to meet the matching requirement may not be used to meet matching requirements for any other federal grant program. FEMA encourages innovative use of public and private-sector partnerships to meet the non-federal cost share. 0 Ultimately,the recipient is responsible for ensuring that it contributes the proper cost share to u.o its actual project costs. If actual total project costs exceed the projected total project costs stated in the federal award, and the additional costs are not approved by FEMA, r_ the recipient will be responsible for contributing additional funds above the required c cost match. If actual total project costs are less than the projected total project costs stated in the federal award,the recipient will be responsible for contributing a cost match calculated as a percentage of those actual project costs. More detailed information is provided in Part III, C, and Cost Sharing, of the HMA Guidance, available on the FEMA website at hgps://www.fema.gov/media- library/assets/documents/I03279. _ 0 D. Application and Submission Information 1. Key Dates and Times a. ApplicationStartDate: 09/30/2021 N r b. Application Submission Deadline: 01/28/2022 at03:00:00 PM ET co CD All applications must be received by the established deadline. Please note that FEMA deadlines listed in this NOFO refer to application deadlines for the applicants. Subapplicants should "- consult with their applicant agency to confirm subapplication deadlines to the applicant if Zi applicable. FEMA's Grants Outcomes System (FEMA GO)automatically records proof of timely T submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application.The individual with the Authorized Organization C Representative role that submitted the application will also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled"Timely Receipt Requirements and Proof of Timely 0 Submission"in Section D of this NOFO. Ui N FEMA will not review applications that are received after the deadline or consider these late applications for funding. U_ Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of FY 2021 FMA NOFO Back to the Top Packet Pg. 1909 L1.b 11 the issue that prevented the timely filing of the application may preclude consideration of the award. "Timely notification" of FEMA means the following: prior to the application deadline and within 48 hours after the applicant became aware of the issue. FEMA may extend the application deadline for technical problems outside of the applicant's contro I that prevent 2 submission by the deadline. A list of FEMA contacts can be found in Section G of this NOFO, "DHS Awarding Agency Contact Information."For technical assistance with the FEMA GO system,please contact the 0 FEMA GO Helpdesk at femago(a,fema.dhs.gov or(877)611-4700, Monday through Friday, 8:00 AM— 6:00 PM Eastern Time (ET). For programmatic or grants management questions, w please contact your Program Analyst or Grants Management Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns,please contact the r- Centralized Scheduling and Information Desk(CSID)by phone at(800)368-6498 or by e- 2 mail at askcsid(a,femaAhs.gov,Monday through Friday,9:00 AM—5:00 PM ET. e. Other Key Dates 2 C7 Event Suggested Deadline for Completion 0 Obtaining DUNS Number Four weeks before actual submission deadline ru 2 Obtaining a valid EIN Four weeks before actual submission deadline Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or Updating SAM registration Four weeks before actual submission deadline N Registering in FEMA GO Four weeks before actual submission deadline Submitting the final application in M By the submission deadline CD FEMA GO C, i 2. Agreeing to Terms and Conditions of the Award By submitting an application, applicants agree to comply with the requirements of this Zi NOFO and the terms and conditions of the award, should they receive an award. T) 3. Address to Request Application Package Applications are processed through the FEMA GO system. To access the system, go to hlt2s://go.fema.gov/. Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the Awarding Office points of contact listed in Section G of this NOFO, "DHS Awarding -� Agency Contact Information" or by TTY(800)462-7585. 0 U- i For a hard copy of the full NOFO,please write a request to: N Angela Gladwell Director,Hazard Mitigation Assistance Division,Mitigation Directorate Federal Insurance and Mitigation Administration E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1910 L1.b 12 Federal Emergency Management Agency 400 C Street, SW Washington, DC 20472 2 4. Steps Required to Obtain a Unique Entity Identifier,Register in the System for Award Management(SAM), and Submit an Application Applying for an award under this program is a multi-step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four 0 weeks or more to complete. Therefore,registration should be done in sufficienttime to ensure it does not impactyour ability to meet required submission deadlines. LU 2- 0 Please review the table above for estimated deadlines to complete each of the steps listed. r_ Failure of an applicantto comply with any of the required steps before the deadline for 2 submitting an application may disqualify that application from funding. To apply for an award under this program, all applicants must: a. Apply for,update, or verify their Data Universal Numbering System (DUNS)number 2 from Dun &Bradstreet and Employer Identification Number(EIN)from the Internal Revenue Service; b. In the application,provide a valid DUNS number,which is currently the unique entity identifier; 2 c. Have an account with login.gov; d. Register for,update,or verify their SAM account and ensure the account is active before submitting the application; e. Register in FEMA GO, add the organization to the system, and establish the Authorized Organizational Representative(AOR). The organization's electronic business point of contact(EBiz POC) from the SAM registration may need to be involved in this step. For step-by-step instructions, see https://www.fema.gov/media- co library/assets/documents/181607; f. Submit the complete application in FEMA GO;and i g. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency.As part of this, applicants must also provide information on an applicant's immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance c within the last three years, if applicable. Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable DUNS and SAM requirements.Therefore, an applicant's SAM c U_ registration must be active not only at the time of application,but also during the application review period and when FEMA is ready to make a federal award.Further, as noted above, an applicant's or recipient's SAM registration must remain active for the duration of an active federal award. If an applicant's SAM registration is expired at the time of application, expires during application review, or expires any other time before award,FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a FY 2021 FMA NOFO Back to the Top Packet Pg. 1911 L1.b 13 basis for making a federal award to another applicant. Per 2 C.F.R. § 25.110(cx2)(iii), if an applicant is experiencing exigent circumstances that prevents it from receiving a DUNS number and completing SAM registration prior to 2 receiving a federal award,the applicant must notify FEMA as soon as possible by contacting askcsidLfema.dhs.gov and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award,the applicant will be required to obtain a DUNS number and complete SAM registration within 30 days of the federal award date. LU a� 5. Electronic Delivery 2- DHS is participating in the Grants.gov initiative to provide the grant community with a single C site to find and apply for grant funding opportunities. DHS encourages or requires applicants c to submit their applications online through Grants.gov, depending on the funding opportunity. For this funding opportunity,FEMA requires applicants to submit applications through FEMA GO. 6. How to Register to Apply c a. a. General Instructions: > Registering and applying for an award under this program is a multi-step process and requires time to complete. Applicants should read the instructions below about registering to apply for FEMA funds. Applicants should read the registration instructions carefully and prepare the information requested before beginning the registration process.Reviewing and assembling the required information before beginning the registration process will alleviate last-minute searches for required information. Co The registration process can take up to four weeks to complete. To ensure an application CD i meets the deadline, applicants are advised to startthe required steps well in advance of their submission. z i Organizations must have a Data Universal Numbering System (DUNS)Number, Employer Identification Number(EIN), and an active System for Award Management(SAM) Ln Cn registration. b. Obtain a DUNSNumber: c All entities applying for funding, including renewal funding,must have a DUNS number from Dun &Bradstreet(D&B). Applicants must enter the DUNS number in the data entry field labeled"Organizational DUNS" on the SF-424 form. c For more detailed instructions for obtaining a DUNS number,refer to: hMp s://www.grants.gov/web/grants/applicants/organization-registration/step-l-obtain-duns- number.html Note:At some point,the DUNS Number will be replaced by a"new, non-proprietary identifier"requested in, and assigned by, SAM.gov. This new identifier is being called the FY 2021 FMA NOFO Back to the Top Packet Pg. 1912 L1.b 14 Unique Entity Identifier(UEI), or the Entity ID. Grants.gov has begun preparing for this transition by educating users about the upcoming changes and updating field labels and references to the DUNS Number(the current identifier)within the Grants.gov system.Users should continue using the DUNS Number in UEI fields until further notice.To learn more 2 about SAM's rollout of the UEI,please visithttps://gsa.gov/entityid. c. Obtain Employer Identification Number In addition to having a DUNS number, all entities applying for funding must provide an Employer Identification Number(EIN). The EIN can be obtained from the IRS by visiting. hgps://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer- identification-number-ein-online. 0 d. Create a login.gov account. c Applicants must have a login.gov account in order to register with SAM or update their SAM registration. Applicants can create a login.gov account here: https://secure.login.gov/sign up/enter email?request id=34fl9fa8-14a2-438c-8323- a62b99571fd3. Applicants only have to create a login.gov account once. For applicants that are existing SAM users,use the same email address for the login.gov account as with SAM.gov so that the two accounts can be linked. 2 For more information on the login.gov requirements for SAM registration,refer to: hlt2s://www.sam.gov/SAM/pages/public/loginFAQ.jsf. e. Register with SAM.• In addition to having a DUNS number, all organizations applying online through Grants.gov must register with SAM. Failure to register with SAM will preventyour organization from co applying through Grants.gov. SAM registration mustbe renewed annually. ®i U- For more detailed instructions for registering with SAM, refer to: Zi https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with- sam.html. T) Note:As a new requirem ent p er 2 C.F.R. § 25.200, applicants must also provide the applicant's immediate and highest-level owner,subsidiaries, an d p redec ess ors thathave been awarded federal contracts or federal financial assistance within the last three years,if applicable. ' i. ADDITIONAL SAM REMINDERS Existing SAM.gov account holders should check their account to make sure it is"ACTIVE." U- SAM registration should be completed at the very beginning of the application period and should be renewed annually to avoid being"INACTIVE." Please allow plenty of time before the grant application submission deadline to obtain a DUNS number and then to U- register in SAM. It may be four weeks or more after an applicant submits the SAM registration before the registration is active in SAM,and then it may be an additional E 24 hours before FEMA's system recognizes the information. FY 2021 FMA NOFO Back to the Top Packet Pg. 1913 L1.b 15 It is imperative that the information applicants provide is correct and current.Please ensure that your organization's name,address, DUNS number, and Employer Identification Number, or EIN, are up to date in SAM and that the DUNS number used in SAM is the same one used to apply for all other FEMA awards.Payment under any FEMA award is contingent r_ on the recipient's having a current SAM registration. ii. HELP WITH SAM The SAM quick start guide for new recipient registration and SAM video tutorial for new applicants are tools created by the General Services Administration(GSA)to assist those w registering with SAM. If applicants have questions or concerns about a SAM registration, please contact the Federal SupportDesk at hops://www.fsd.gov/fsd-gov/liome.do or call toll r_ free(866)606-8220. 22 f. Register in FEMA GO,Add the Organization to the System, and Establish the AOR: Applicants must register in FEMA GO and add their organization to the system.The organization's electronic business point of contact(EBiz POC)from the SAM registration 2 may need to be involved in this step. For step-by-step instructions, see hqps://www.fema.gov/inedia-librga/assets/documents/I 81607. Note:FEMA GO will support only the most recent major release of the following browsers: • Google Chrome • Internet Explorer • Mozilla Firefox • Apple Safari • Microsoft Edge co Users who attempt to use tablet type devices or other browsers may encounter issues with CD using FEMA GO. ®� 7. Submitting the Application in FEMA GO Zi Applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NOFO, "Content and Form of Application Submission." The Standard Forms(SF)may be accessed in the Forms tab under the SF-424 family on Grants.gov. Applicants should review these forms before applying to ensure they have all the information required. After submitting the final application, FEMA GO will provide either an error message or a successfully received transmission in the form of an email sent to the AOR that submitted the application. Applicants using slow internet connections, such as dial-up connections, should c be aware that transmission can take sometime before FEMA GO receives your application. U'i cv For additional application submission requirements, including program-specific requirements,please refer to the sub section titled"Content and Form of Application Submission"under Section D of this NOFO E FY 2021 FMA NOFO Back to the Top Packet Pg. 1914 L1.b 16 8. Timely Receipt Requirements and Proof of Timely Submission All applications must be completed in FEMA GO by the application deadline. FEMA GO automatically records proof of timely submission and the system generates an electronic date/time stamp when FEMA GO successfully receives the application. The individual with the Authorized Organization Representative(AOR)role that submitted the application will r_ also receive the official date/time stamp and a FEMA GO tracking number in an email serving as proof of their timely submission on the date and time that FEMA GO received the application. 0 Applicants who experience system-related issues will be addressed until 3:00 PM ET on LU Wednesday,January 26. No new system-related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted. c 9. Content and Form of Application Submission a. Standard Required Application Forms and Information The following forms or information are required to be submitted via FEMA GO. They are automatically generated in FEMA GO;no additional attachment is needed. The Standard 2 Forms (SF) are also available athlt2s://www.gants.gov/web/_rants/forms/sf-424- family.html. • SF-424,Application for Federal Assistance • Grants.gov Lobbying Form,Certification Regarding Lobbying 2 • SF-424A,Budget Information(Non-Construction) o For construction under an award,submit SF-424C,Budget Information (Construction), in addition to or instead of SF-424AJ • SF-424B, Standard Assurances (Non-Construction) N o For construction under an award,submit SF-424D, Standard Assurances (Construction), in addition to or instead of SF-424BJ • SF-LLL, Disclosure of Lobbying Activities CDi • Indirect Cost Agreement or Proposal if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant z does not have or is not required to have an indirect cost rate agreement or proposal, Zi please see Section D.13 of this NOFO, "Funding Restrictions and Allowable Costs,"for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available, or contact the relevant FEMA staff identified in Section G of this NOFO, "DHS Awarding Agency Contact Information"for further instructions. Generally, applicants have to submit either the non-construction forms (i.e.,SF-424A and SF-42413)or construction forms (i.e., SF-424C and SF-424D), meaning that applicants that only have construction work and do not have any non-construction work need only submit c the construction forms (i.e., SF-424C and SF-424D)and not the non-construction forms(i.e., U_i SF-424A and SF-42413), and vice versa.However, applicants who have both construction and non-construction work under this program need to submit both the construction andnon- construction forms. FY 2021 FMA NOFO Back to the Tot Packet Pg. 1915 L1.b 17 The SF-424 family of forms is available on the Grants.gov website at hlt2://www._rants.gov/web/grants/forms/sf-424-family.html. The FEMA Form FF 20-16C, Certifications Regarding Lobbying,Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements is available from the FEMA library online 2 at hlt2s://www.fema.!�ov/media-library/assets/documents/9754. Applicants may require their subapplicants to complete and attach the grant application and/or Assurance and Certifications forms to their planning,Project Scoping, Community Flood Mitigation Project, Technical Assistance, and individual flood mitigation project subapplications in FEMA GO. 0 Subapplicants should contacttheir applicant agency for information specific to their r_ state/territory/federally recognized tribal government's application process. Contact 2 information for the SHMOs is provided on the FEMA website at hlg2s://www.fem ov/state-hazard-mitigation-officers. �t All applicants must submit an FMA grant application via FEMAGO by the application 2 deadline to be considered for funding. The required format for applications and subapplications is built into FEMA GO: • FMA applications, including applicant-approved planning,Project Scoping, 2 Community Flood Mitigation Project, Technical Assistance, individual flood mitigation project, and management costs subapplications mustbe submitted in an FY < 2021 FMA application. • Flood hazard mitigation planning activities mustbe submitted in a planning subapplication; • Project Scoping activities mustbe submitted in a Project Scoping subapplication; • Community Flood Mitigation Projects and individual flood mitigation projects must CDi be submitted in a project subapplication; • Applicant management costs (for applicants only)mustbe submitted in a management costs subapplication; Zi • Technical Assistance costs (for recipients to which FEMA obligated an FY 2020 FMA award of at least$1 million federal share)mustbe submitted in a Technical Assistance subapplication. �t b. Program-Specific Required Forms and Information c The following program-specific forms or information are required to be submitted in FEMA GO i. MANAGEMENT COSTS States are eligible to receive management costs consisting of a maximum of 10 percent of the rI planning and project activities awarded to the State, each fiscal year under FMA. These costs mustbe included in the application to FEMA. A federally recognized tribal government applying directly to FEMA is eligible for management costs consisting of a maximum of 10 percent of grants awarded for planning and project activities under the FMA program. W FY 2021 FMA NOFO Back to the Tot Packet Pg. 1916 L1.b 18 Subapplicants may include a maximum of 5 percent of the total funds requested for their subapplication for management costs to support the implementation of their planning or project activity. These costs must be included in the subapplication to the State. 2 For additional information,please refer to Section D.13.b Management Costs. 10. Other Submission Requirements a. Benefit-Cost Analysis for Mitigation Projects 0 Applicants and subapplicants applying for mitigation projects (Community Flood Mitigation Projects or individual flood mitigation projects)must provide a Benefit-Cost Analysis (BCA) w or other documentation that validates cost-effectiveness. FEMA's approach to benefit-cost analysis (BCA)is a method used to determine whether a project is cost-effective and is generally described as an estimation of the future benefits of a project comparedto its cost c (also known as the benefit-cost ratio [BCR]). Simply put,the BCR is the method by which the future benefits of a hazard mitigation project are determined and compared to its costs. A project is considered to be cost effective when the BCR is 1.0 or greater, indicating FEMA expects the benefits of a prospective hazard mitigation project are sufficient to justify the costs.The total benefits and costs must be entered in the Cost-Effectiveness section of the project subapplication and a FEMA-approved BCA must be attached as documentation, as applicable.Planning, Project Scoping, Technical Assistance, and management costs subapplications do not require a BCA. 2 FEMA has created software to ensure that the BCR is calculated in accordance with FEMA's standardized methodologies and OMB Circular A-94, Guidelines and Discount Rates for Benefit-Cost Analysis of Federal Programs, available on the Internet at hlg2 s://www.whitehouse.Gov/sites/whitehouse.Gov/files/omb/circulars/A94/aO94.12df. FEMA's Benefit Cost Toolkitis available on the FEMA website at hlt2s://www.fema.gov/benefit-cost-analysis Version 6.0 or newer are the only versionsco CD FEMA will accept as documentation for demonstrating cost effectiveness. A non-FEMA BCA methodology may only be used if pre-approved by FEMA in writing. i More detailed information is available in Part IV,I, Cost Effectiveness, of the HMA Guidance, available on the FEMA website at hlt2s://www.fema.gov/inedia- libraa/assets/documents/I 03 27 9. T) Applicants and subapplicants should place careful consideration on how their work would potentially impact disadvantaged communities as referenced in EO. FEMA aims to prioritize 40 percent of the benefits towards disadvantaged communities, in accordance with the Administration's Justice40Initiative. c c b. Acquisition Project Requirements Ui The subrecipient must provide FEMA with a signed copy of the Statement of Voluntary N Participation for each property post-award. The Statement of Voluntary Participation formally documents the Notice of Voluntary Interest and information related to the purchase "- offer. The Statement of Voluntary Participation is available on the FEMA website at hlg2s://www.fem ov/media-library/as sets/documents/137 08. E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1917 L1.b 19 Subrecipients must apply deed-restriction language to all acquired properties to ensure that the property is maintained in perpetuity as open space consistent with the conservation of natural floodplain functions,as agreed to by accepting FEMA mitigation award funding. 2 Deed-restriction language is applied to acquired properties by recording the open space and deed restrictions. Subrecipients, as well as recipients and FEMA are responsible for enforcing compliance with open space restrictions pursuant to 44 CFR Part 80 requirements. c c. National Environmental Policy Act Requirements for Mitigation Projects Applicants and subapplicants applying for mitigation projects (Community Flood Mitigation w Projects or individual flood mitigation projects) must provide information needed to comply with the National Environmental Policy Act(NEPA)(42 U.S.C. §§ 4321-4370h)and the r_ related DHS and FEMA instructions and directives (i.e.,DHS Directive 023-01,DHS c Instruction Manual 023-01-00 1-0 1,FEMA Directive 108-1,FEMA Instruction 108-1-1). The required information is included in the subapplication in FEMA GO. Environmental Planning and Historic Preservation (EHP)Job Aids and Supplements are available on the FEMA website athttps://www.fema.gov/grants/guidance-tools/environmental-historic. The required information is included in the subapplication in FEMA GO. 0 11. Intergovernmental Review 6 An intergovernmental review may be required. Applicants must contact their state's Single 2 Point of Contact(SPOC)to comply with the state's process under Executive Order 12372 (See htt2s://www.archives.gov/federal-register/codification/executive-order/12372.htm1). 12. Funding Restrictions and Allowable Costs All costs charged to awards covered by this NOFO must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at C.F.R. Part 200, unless otherwise indicated in the NOFO, or the terms and conditions of the award. This co includes, among other requirements,that costs must be incurred, and products and services must be delivered,within the period of performance of the award. See 2 C.F.R. § 200.403(h) (referring to budget periods,which for FEMA awards is the same as the period of zi performance). In general,the Cost Principles establish standards for the allowability of costs,provide T) detailed guidance on the cost accounting treatment of costs as direct or administrative costs, and set forth allowability principles for selected items of cost. More specifically, except as otherwise stated in this NOFO,the terms and condition of an award,or other program materials, costs charged to awards covered by this NOFO must be consistent with the Cost Principles for Federal Awards located at C.F.R. Part 200, Subp art E. In order to be allowable, all costs charged to a FEMA award or applied to the cost share must be reasonable 0 in nature and amount and allocable to the particular FEMA award. Ui N Additionally, all costs charged to awards must comply with the grantprogram's applicable statutes,policies,requirements in this NOFO as well as with the terms and conditions of the "- award. If FEMA staff identify costs that are inconsistent with any of these requirements, E FY 2021 FMA NOFO Back to the Top Packet Pg. 1918 L1.b 20 these costs may be disallowed, and FEMA may recover funds as appropriate, consistent with applicable laws,regulations, and policies. As part of those requirements, grant recipients and subrecipients may only use federal funds or funds applied to a cost share for the purposes set forth in this NOFO and the terms and conditions of the award, and those costs must be consistent with the statutory authority for the award. c Grant funds may not be used for matching funds for other federal grants/cooperative agreements, lobbying, or intervention in federal regulatory or adjudicatory proceedings. In w addition,federal funds may not be used to sue the federal government or any other 0 government entity. c The federal funding caps for FMA are as follows: • $300,000 per Project Scoping subapplication for individual flood mitigation projects; • $900,000 per Project Scoping subapplication for Community Flood Mitigation 2 Projects; • $30 million cap per Community Flood Mitigation Project subapplication; 0 • $50,000 per applicant for all Technical Assistance subapplication,for recipients to which FEMA obligated an FY 2020 FMA award of at least$1 million federal share; 2 • $100,000 per applicant for flood hazard mitigation planning with maximums of: o $50,000 for state flood hazard mitigation planning; o $25,000 for local flood hazard mitigation planning; �r- • 10 percent of the total application budget for applicant management costs for applicants to administer and manage award and subaward activities (see the Management and Administration Costs subsection below); • 5 percent of the total mitigation project,Project Scoping, and planning subapplication CO budget for subapplicant management costs for subapplicants to manage their subaward activities (see the Management and Administration Costs subsection z below). i Applicants should analyze the costbenefits of purchasing versus leasing equipment, especially high-cost items and those subject to rapid technical advances. Large equipment purchases must be identified and explained.For more inform ation regarding prop erty management standards for equipment and federal procurement requirements,please reference 2 C.F.R. Part 200, available at hgps://www.ecfr.gov/cgi-bin/text-idx?tp1=/ecfrbrowse/Title02/2cfr2O0 main 02.1pl c More detailed information is available in Part111,E.1, Eligible Activities, of the HMA c Guidance, available on the FEMA website at Ui hlt2s://www.fema.gov/inedia-librLry/assets/documents/I 03 27 9. N a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services FY 2021 FMA NOFO Back to the Top Packet Pg. 1919 L1.b 21 Recipients and subrecipients of FEMA federal financial assistance are subjectto the prohibitions described in Section 889 of the John S. McCain National Defense Authorization ActforFiscal Year2019 (FY 2019 NDAA),Pub. L. No. 115-232 (2018)and 2 C.F.R. §§ 200.216,200.200.327 200.471, and Appendix 11 to 2 C.F.R. Part 200. Beginning August 13, 2 2020,the statute—as it applies to FEMA recipients, subrecipients, and their contractors and subcontractors—prohibits obligating or expending federal award funds on certain telecommunications andvideo surveillance products and contracting with certain entities for national security reasons. 0 Additional guidance is available at Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services (Interim)FEMA Policy 4405-143-1. 0 Effective August 13,2020,FEMA recipients and subrecipients may not use any FEMA c funds under open or new awards to: (1) Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; 0 (2) Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial 2 or essential component of any system, or as critical technology of any system;or (3) Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. N M CD i. DEFINITIONS co CD Per section 889(f)(2)-(3)of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means: "- i. Telecommunications equipment produced by Huawei Technologies Company or Zi ZTE Corporation, (or any subsidiary or affiliate of such entities); ii. For the purpose of public safety, security of Government facilities,physical security surveillance of critical infrastructure, and other national security T purposes,video surveillance and telecommunications equipment produced by Hytera Communications Corporation,Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); iii. Telecommunications or video surveillance services provided by such entities or using such equipment;or iv. Telecommunications or video surveillance equipment or services produced or ®- provided by an entity that the Secretary of Defense,in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation,reasonably believes to be an entity owned or controlled by, or �- otherwise connected to,the People's Republic of China. E FY 2021 FMA NOFO Back to the Top Packet Pg. 1920 L1.b 22 Examples of the types of products covered by this prohibition include phones, internet,video surveillance, and cloud servers when produced,provided,or used by the entities listed in the definition of"covered telecommunications equipment or services." See 2 C.F.R. § 200.471. 2 b. Pre Award Costs Pre-award costs directly related to developing the FMA grant application or subapplication that are incurred prior to the date of the grant award are allowed subject to FEMA approval at time of award. Such costs may have been incurred prior to application submission,for 0 example gathering NEPA data or developing a BCA(see Section D,Application and Submission Information),preparing design specifications,or conducting workshops or meetings related to development and submission of subapplication. To be eligible for FMA funding,pre-award costs must be identified in the individual line item in the cost estimate of the subapplication. Pre-award costs may be cost shared or applicants and subapplicants may identify them as their non-federal cost share(see Section C,Eligibility Information, Cost Share or Match). Costs associated with implementation of proposed projects in the submitted grant application or subapplication that are incurred prior to the date of the grant award are not allowed. Activities initiated or completed prior to the date of the grant award are generally not eligible. 2 If any pre-award activities related to developing an FMA grant application or subapplication result in ground disturbance,the applicant or subapplicant must comply with all applicable federal, state, and local laws and regulations,and obtain any applicable environmental permits and clearances.The applicant or subapplicant must ensure monitoring of ground disturbance, and if any potential archaeological resources are discovered,work will immediately cease, and the appropriate state authority will be notified. CO i Applicants and subapplicants who are not awarded awards or subawards will not receive reimbursement for the corresponding pre-award costs. More detailed information is provided zi in Part IV, F.2,Pre-Award Costs, of the HMA Guidance,available on the FEMA website at hlt 2 s://www.f ema.gov/grants/mitigation/hazard-mitigation-as sistanc e-guidance. T) c. Management Costs < Management costs are any indirect costs, any direct administrative costs, and other r_ administrative expenses that are reasonably incurred in administering an award or subaward. Applicant and subapplicant management cost activities including the implementation of the .� FMA program, such as subapplication development, geocoding mitigation projects, delivery 0 of Technical Assistance,managing awards and staff salary costs are eligible for FMA Ui funding in accordance with the HMA Guidance,available on the FEMA website at hl�2s://www.fema.gov/grants/mitigation/hazard-mitigation-assistance-guidance. U_ Applicants may apply for applicant management costs of up to 10 percent of the total FMA grant application for management of the award and all selected subawards. Applicant E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1921 L1.b 23 requests for management costs must be submitted in a separate management costs subapplication in FEMA GO(see Section D,Application and Submission Information, Content and Form of Application Submission). 2 Subapplicants may include subapplicant management costs of up to 5 percent of the total cost of their planning,Project Scoping, or mitigation project subapplication to manage the proposed subaward activities. Subapplicant management cost activities must be added to the Scope of Work section and identified in the Cost Estimate section of subapplications in 0 FEMA GO. i. INDIRECT COSTS Per 44 C.F.R. 79.8(a)(2)indirect costs for FMA are part of the management costs and in no r_ case do they make the applicant eligible for additional management costs that exceed the 2 caps identified in the previous subsection (Management Costs). Indirect costs are allowable 2 under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate 2 agreement at the time of application.Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R. Part200 to have anegotiated indirect cost rate agreement but are required by 2 C.F.R.Part200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of 2 application. Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate)and wish to charge the de minimis rate must reach out to the Grants Management Specialist for further instructions.Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the Grants Management Specialist for further instructions.Post-award requests to charge indirect costs will be considered on a case-by-case basis and based upon the submission of an agreement or proposal as discussed above or based upon on the de minimis rate or cost allocation plan, as co applicable. Subapplicants are not required to submit negotiated indirect cost rate agreements or proposals zi directly to FEMA, but they may need to submit them to the applicable applicants per 2 C.F.R. § 200.332. Ln N E. Application Review Information `" 1. Application Evaluation Criteria a. Programmatic Criteria FEMA will review subapplications submittedby each applicantto ensure compliance with applicable regulations at44 C.F.R.Parts 79, 80, and 201, and the HMA Guidance, including: c c • Eligibility of the applicant and subapplicant; Ui • Eligibility of proposed activities and costs; • Completeness of the subapplication; • Cost-effectiveness and engineering feasibility of mitigation projects;ands • Eligibility and availability of non-federal cost share. FY 2021 FMA NOFO Back to the Tot Packet Pg. 1922 L1.b 24 • Alignment with approved State Mitigation Plan and Local and/or Tribal Hazard Mitigation Plan. For more detailed information, see Part VI,Application Review Information,of the HMA Guidance, available on the FEMA website at 0 hlg2s://www.fema.!�ov/rants/mitigation/hazard-mitigation-assistance-guidance. b. Financial Integrity Criteria 2 Prior to making a federal award,FEMA is required by 31 U.S.C. § 3354,as amended by the Payment Integrity Information Act of 2019,Pub. L. No. 116-117 (2020);41 U.S.C. § 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management 0 and Budget(OMB)-designated repositories of governmentwide eligibility qualification or r_ financial integrity information,including whether the applicant is suspended or debarred. FEMA may also pose additional questions to the applicant to aid in conducting the pre-award 2 risk review. Therefore,application evaluation criteria may include the following risk-based 0. considerations of the applicant: i. Financial stability. 2 ii. Quality of management systems and ability to meet management standards. iii. History of performance in managing federal award. 0 iv. Reports and findings from audits. v. Ability to effectively implement statutory,regulatory, or other requirements. 2 c. Supplemental Financial Integrity Criteria and Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000: N r i. FEMA is required to review and consider any information about the applicant, including information on the applicant's immediate and highest-level owner, co subsidiaries, and predecessors3, if applicable,that is in the designated integrity ®� and performance system accessible through the System for Award Management(SAM),which is currently the Federal Awardee Performance zi and Integrity Information System (FAPIIS). ii. An applicant, at its option,may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously et entered. iii. FEMA will consider any comments by the applicant,in addition to the other information in FAPIIS,in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when 0 completing the review of risk posed by applicants as described in 2 C.F.R. § i 200.206. N 3 As defined in 2 C.F.R.Part 25,specifically§25.447:Predecessor means a non-Federal entity that isreplaced by a successor and includes anypredecessors of the predecessor. FY 2021 FMA NOFO Back to the Tot Packet Pg. 1923 L1.b 25 2. Review and Selection Process a. Selection order FEMA will select subapplications up to the available funding amount of$160 million in the 2 following order. i. PROJECT SLOPING—UP TO $10 MILLION FEMA will select the highest ranked eligible subapplication(s)for Project Scoping from each 0 applicant notto exceed $300,000 total federal cost share for Scoping an individual flood mitigation project or$900,000 total federal cost share for Scoping a Community Flood w Mitigation Project.Project Scoping can be used to obtain data and to prioritize, select, and develop Community Flood Mitigation Projects and/or individual flood mitigation projects for r_ future funding based on current FEMA-approved mitigation plans.Project Scoping 2 subapplications will be evaluated to ensure that the end result will lead to an eligible project subapplication that will provide benefits to the NFIP. �t Consideration of Project Scoping early in the decision-making process can help facilitate the 2 development of a viable project, as well as project implementation. FY 2021 Project Scoping 0 projects are not eligible for FY 2021 Community Flood Mitigation Project or traditional flood mitigation project funding. There is no guarantee for future HMA project funding if 76 Project Scoping is awarded. 2 All Project Scoping subapplications must include the following elements: • Use the Project Scoping application type within FEMA GO to be considered, • Be designated as a Project Scoping project in the subapplication title"Project Scoping for V, and • Prove that the proposed project benefits NFIP insured properties by submitting a map and co associated eos atial files e. Sha efile KML/KMZ Geodatabase or other GIS g p O( g�� p > enabled document)delineating: o Estimated area benefitting from the project Zi Eligible Project Scoping activities must benefit NFIP insured properties. Examples include, 2 but are not limited to: • Conducting meetings, outreach and coordination with subapplicants and community residents • Developing or conducting engineering, environmental feasibility and/or benefit-cost analyses • Undertaking activities that lead to development of project applications c • Evaluating facilities to identify mitigation actions i T_ • Using staff or resources to develop cost share strategies N FY 2021 FMA NOFO Back to the Tot Packet Pg. 1924 L1.b 26 Final Priority Scoring Criteria for Project Scoping Priority Description Available Points 2 NFIP Insured Jurisdictions with 50 or more Repetitive Loss (RL)or Severe 200 Multiple Loss Repetitive Loss (SRL) structures and has received an Communities Individual Assistance declaration for flood in the past 10 years. Private- Cost share contributed on by private organizations. Points will Up to 150 0 Partnership Cost be assigned based on percentage of private cost share invested Share of the non-federal match,up to 150% of the non-federal match. For example, if a private organization provides 50%of the non-federal cost match the sub applicant would receive 50 points. If the organization provides 100%of the non-federal c match,then the projectwould receive 100 points. 2 Community Rating The CRS recognizes and encourages community floodplain- 10-100 System (CRS) management activities that exceed the minimum National Participation Flood Insurance Program standards. Depending on the level of 2 participation,flood insurance premium rates for policyholders can be reduced up to 45%. Highest weight will be assigned to class 1 and descending through lower classes. (Graded Scale: 1 = 100,2 = 90, 3 = 80,4 = 70, 5 = 60, 6 = 50, 7 =40, 8 = 30, 9 2 =20, 10 = 10) Cooperating The CTP is a qualified partnership program in which 30 t Technical Partners communities commit to collaborate in maintaining up-to-date Program (CTP) flood hazard maps and other flood hazard information.Points Participation will be assigned to CTP participating communities. W CDC Social Projects that benefitarea(s)with an overall Social 200 Vulnerability Vulnerability Index (SVI)score of 0.7501 or greater per co Index CDC's Social Vulnerability Index will eligible for this point ®� priority. The Benefiting Area map will be used to determine which census tracts will be considered for assessment of these z i points. In the event multiple census tracts are included in an area benefiting from the project,FEMA will consider the highest SVI score. v In case of a tie,the total dollars in NFIP claims paid in the sub applicant's jurisdiction in the < past 5 years will be used as a tiebreaker. ii. COMMUNITY FLOOD MITIGATION PROJECTS—UP TO $70 MILLION FEMA will then select the highest scoring eligible Community Flood Mitigation Project subapplication(s)based on the FEMA scoring criteria(see below). In the event of a tie 0 between two or more community flood mitigation sub applications,FEMA will use the U_ highest Benefit-Cost Ratio(BCR)as a tiebreaker for projects.Each subapplication shall not N exceed$30 million federal cost share. N FEMA will convene an internal review panel to ensure that projects will provide benefits to the NFIP, in accordance with 44 C.F.R.Part79 and HMA Guidance.The Community Flood E Mitigation Projects review panel will include experts from across FEMA to broaden FY 2021 FMA NOFO Back to the Tot Packet Pg. 1925 L1.b 27 understanding of project benefits. Panelists will consider Community Flood Mitigation Project subapplications holistically to determine if the projects will provide benefits to the NFIP, including but not limited to,the context of the project scale, community scale, and transformative mitigation potential. 2 0 All Community Flood Mitigation Project subapplications must include the following elements: c • Use the Community Flood Control code/activity type within FEMA GO to be considered, LU • Be designated as Community Flood Mitigation Project in the subapplication title 0 "Community Flood Mitigation Project", and r- • Prove that the proposed project benefits NFIP insured properties by submitting a map and associated geospatial file(s)(e.g., Shapefile, KML/KMZ, Geodatabase, or other GIS 2 enabled document)delineating: o The proposed project footprint boundary, o Area benefitting from project, and 2 o Active NFIP policies (if data available). 0 Eligible activities mustbenefitNFIP insured properties.Examples include,but are not limited to: 2 • Localized flood control • Floodwater storage and diversion U- • Floodplain and stream restoration • Stormwater management • Wetland restoration/creation co CD Subapplications submitted for either the Project Scoping funding or Community Flood Mitigation Project funding will be scored and selected based on the priorities in the following table, as needed: T) c c c i N CD FY 2021 FMA NOFO Back to the Tot Packet Pg. 1926 L1.b 28 Final Priority Scoring Criteria for Community Flood Mitigation Projects Priority Description Available Points 2 NFIP Insured Communities with 50 or more Repetitive Loss (RL)or Severe 200 Multiple Loss Repetitive Loss (SRL) structures and have received NFIP Communities claims in a county that has received an Individual Assistance declaration for flood in the past 10 years. 0 NFIP Policy Points will be assessed for every NFIP policy that is active as 2 x each NFIP Holder of the FMA application start date (Section D,Application and Policy w Submission Information,Key Dates and Times)and is verified within the benefitting area of the project. 2 per NFIP Policy). 2 Severe Repetitive Points will be assessed for SRL or RL structure that is verified 5 x each RL Loss (SRL) and within the benefitting area of the project(5 per RL and 10 per 10 x each SRL Repetitive Loss SRL property). RL Properties Private- Cost share contributed by private organizations/businesses. Up to 150 Partnership Cost Points will be assigned based on percentage of private cost Share share invested in the non-federal match,up to 150% of the 76 non-federal match.For example, if a private organization 2 provides 50% of the non-federal cost match the subapplicant would receive 50 points.If the organization provides 100%of < the non-federal match,then the projectwould receive 100 points. W Community Rating The CRS recognizes and encourages community floodplain- 10-100 System (CRS) management activities that exceed the minimum National Participation Flood Insurance Program standards. Depending on the level of co participation,flood insurance premium rates for policyholders ®� can be reduced up to 45%. Highest weight will be assigned to class 1 and descending through lower classes. (Graded Scale: 1 zi = 100,2 = 90, 3 = 80,4 =70, 5 = 60, 6 = 50,7 =40, 8 = 30, 9 =20, 10 = 10) Advance Application generated from aprevious FEMA HMA Advance 20 v Assistance Assistance award. �t Generated Project (Projects Only) Cooperating The CTP is a qualified partnership program in which 30 Technical Partners communities commit to collaborate in maintaining up-to-date 0 Program (CTP) flood hazard maps and other flood hazard information.Points Participation will be assigned to CTP participating communities. N N U FY 2021 FMA NOFO Back to the Tot Packet Pg. 1927 L1.b 29 CDC Social Projects that benefitarea(s)with an overall Social 200 Vulnerability Vulnerability Index (SVI)score of 0.7501 or greater per Index CDC's Social Vulnerability Index will eligible for this point priority. The Benefiting Area map will be used to determine 2 which census tracts will be considered for assessment of these points. In the event multiple census tracts are included in an area benefiting from the project,FEMA will consider the highest SVI score. 0 Consideration of Projects that describe how the projectwill enhance climate 200 climate change4 adaptation and resilience, detail howthe project is being LU and other future responsive to the effects of climate change(such as sea level 0 conditions rises,increased rainfall, increased likelihood of flash flood due to wildfire, etc.)and/or other future conditions OR (population/demographic/land use, etc.), and cites data sources, assumptions,and models. Incorporation of Nature-based OR 2 solutions Incorporation of nature-based solutions. (For more information 0 on potential nature-based solutions,please reference Building Community Resilience with Nature-Based Solutions:A guide 2 or local communifies. After meeting the $70 million available for community flood mitigation or when all eligible Community Flood Mitigation Project subapplications have been selected, FEMA will select eligible subapplications for the remaining funds in the following order: cv M CD iii. TECHNICAL ASSISTANCE co CD FEMA will select eligible Technical Assistance subapplications up to $50,000 federal cost share for recipients to which FEMA obligated an FY 2020 FMA award of at least$1 million federal share. z i iv. FLOOD HAZARD MITIGATION PLANNING FEMA will select eligible planning subapplications up to $100,000 federal cost share per v applicant with a maximum of$50,000 federal cost share for the flood only portion of state c 4 Climate change is defined as"Changes in average weather conditions thatpersist over multiple decades or longer. Clim ate change encompasses both increases and decreases in temperature,as well as shifts in precipitation,changing c risk of certain types of severe weather events,and changes to other features of the climate system."(National Ui Clim ate Assessment) N s Applicants and subapplicants may use any valid source that is based on recognized sea levelrise estim ation N methods for sea levelrise.Severa I federal government sources are available for relative sea levelrise dataalong coastal areas.Some of these sources include,but are not limitedto National Oceanic and Atmospheric Administration Center for Operational Oceanographic Products and Services'Mean Annual SLR Trend Data a) (https://tide sand currents.noaa.aov/shrends/sltrends.html)and U.S.Army Corps of Engineers Sea-Level Change E Curve Calculator(Version 2021.12)(https://cwbi-al2p.see.usace.army.miFrccsle/slcc calc.html). FY 2021 FMA NOFO Back to the Tot Packet Pg. 1928 L1.b 30 mitigation plan updates and a maximum of$25,000 federal cost share for the flood only portion of local mitigation plans. FEMA may reduce the federal cost share of any planning subapplication that exceeds the statutory maximums. 2 V. INDIVIDUAL FLOOD MITIGATION PROJECTS Please note, as stated in Section C.3 Other Eligibility Criteria, all non-critical structure elevation, dry floodproofing, and mitigation reconstruction projects in a Special Flood Hazard Area(SFHA)must, at a minimum, apply the flood elevations of the Federal Flood Risk Management Standard's Freeboard Value Approach unless doing so would cause the project to be unable to meet applicable program cost-effectiveness requirements. All otherLU types of projects may choose to apply the flood elevations of the Federal Flood Risk Management Standard's Freeboard Value Approach. c For critical actions in the Special Flood Hazard Area, the elevation requirements from 44 CFR § 9.11 continue to apply. For any new construction or substantial improvement of structures,the lowest floor of the structure(including the basement) must be at or above the level of the 500-year flood6. FEMA will select eligible individual flood mitigation project subapplications on a competitive basis in the following prioritized order: 2 a. Projects thatwill mitigate flood damage to at least 50 percent of structures included in the subapplication thatmeetthe definition in 42 U.S.C. § 4104c(h)(3)(B)(ii)of an SRL property: At least two separate NFIP claim payments have been made with the cumulative amount of such claims exceeding the marketvalue of the insured structure. N b. Projects thatwill mitigate flood damage to at least 50 percent of structures included in the subapplication that meet the definition of a RL property:have incurred flood-related damage on two occasions,in which the cost of the repair, on the average, equaled or CDi exceeded 25 percent of the market value of the structure at the time of each such flood event. c. Projects thatwill mitigate flood damage to at least 50 percent of structures included in the subapplication that meet the definition in 42 U.S.C. § 4104c(h)(3)(B)(i)of an SRL property: four or more separate NFIP claims payments have been made with the amount T of each claim exceeding$5,000, and with the cumulative amount of claims payments exceeding$20,000. FEMA may rank subapplications lower where the average elevation federal cost share is greater than $250,000 for all single dwelling units or the average acquisition federal cost share is greater than $750,000 for all single dwelling units. 0 U_ i N N 6 In accordance with Section2(a)(1)of Executive Order(EO)11988,as amended by EO 13690,before taking an action,FEMA must determine whether a proposed action will occur in a floodplain. FY 2021 FMA NOFO Back to the Tots Packet Pg. 1929 L1.b 31 If available funding requires prioritization within one of the above priorities,FEMA will apply the"Final Prioritization Criteria for Individual Mitigation Projects"provided in section 2.a.vi below. 0 vi. FEMA WILL SELECT REMAINING ELIGIBLE SUBAPPLICATIONS ONCE ALL ABOVE PRIORITIES ARE MET BASED ON BENEFITS TO THE NFIP. Applicants must ensure that accurate NFIP policy numbers and RL numbers are included in 0 all subapplications to be eligible to be selected for the above priorities. After FEMA selects all subapplications in prioritized order(a)through (c)above,FEMA will use the scoring w criteria below to determine the selection order for the remaining subapplications. The subapplications will be selected based on cumulative score, from highest to lowest. c Final Prioritization Criteria for Individual Flood Mitigation Projects Priority Description Available Points SRURL property If greaterthan 35% of properties in the subapplication are SRL 40 or RL, then 40 points will be assigned. 76 2 OR OR If 25-35% of properties in the subapplication are SRL or RL, 10 then 10 points will be assigned. Substantial The subapplication includes structures that were determined 10 x each SD Damage Substantially Damaged by the community within two(2)years structure of the Application Submission Deadline and a verification co letter is included in the subapplication. Not Secondary Less than 25% of structures included in the subapplication are 10 Dwelling Units Secondary Dwelling Units pursuantto the active NFIP Policy. z i CDC Social Each subapplication will be assigned a weighted score relative 0-40 Vulnerability to its social vulnerability score per CDC's Social Vulnerability Index Index (SVI). The average SVI score per subapplication will bed calculated by averaging the overall SVI scores of the census et tract in which each property is located,based on validated address(es)provided in the subapplication. A subapplication average SVI score of 0 would receive 0 points and a subapplication average SVI score of 1 would receive the full 40 points. 1 cc i cv cv FY 2021 FMA NOFO Back to the Tot Packet Pg. 1930 L1.b 32 FEMA may select a subapplication out of priority order based on one or more of the following factors: • Availability of funding • Duplication of subapplications • Program priorities and policy factors • Other pertinent information c b. Selection Status > a� After the review has been completed as described in Section E,Application Review Information,FEMA will designate the selected planning,project,Project Scoping, and 0 Technical Assistance subapplications as one of the following three statuses: C • Identified for Further Review(IFFR)—Applicants with planning,project,Project Scoping and/or Technical Assistance subapplication(s)that are Identified for Further e( Review that submitted a management costs subapplication in their FMA grant application (see Section D,Application and Submission Information, Content and t2 Form of Application Submission)are eligible to receive applicant management costs not to exceed 10 percent of the selected planning and project subapplications. 0 76 • Not Selected— This means the subapplication is eligible but was not selected due to a 2 lack of available funding under the applicable subtotals. �t • Does Not Meet HMA Requirements —This means the subapplication does not satisfy the eligibility and completeness requirements. cv c. Requestfor Reconsideration At its discretion, and at the request of the applicant or subapplicant(through the applicant), CDi FEMA may reconsider a decision regarding a planning,project, or Technical Assistance subapplication that is Not Selected or Does Not Meet HMA Requirements only where there z is an indication of substantive technical or procedural error that may have influenced FEMA's decision. There will be no reconsideration regarding the amount of planning subapplications, applicant management costs, or Technical Assistance costs. Applicants must send requests for reconsideration based on technical or procedural error to their FEMA Regional Office within 60 days of the posting of subapplication status. Subapplicants should contact their applicant agency regarding reconsideration requests, so that the applicant may c submit it to FEMA on their behalf. Contact information for each SHMO is provided at hqps://www.fema.gov/grants/mitigation/state-contacts. c The FEMA Regional Office will review reconsideration requests received from applicants c and submit the Regional recommendation to FEMA Headquarters. FEMA Headquarters will U_ make a final determination to overturn or uphold the original decision and send the response to the applicant. Prior to making an award,FEMA will evaluate applicants to determine the level of risk when a there is a history of failure to comply with general or specific terms and conditions of a FY 2021 FMA NOFO Back to the Top Packet Pg. 1931 L1.b 33 federal award or failure to meet the expected performance goals. If FEMA determines that a federal award will be made, special conditions that correspond to the degree of risk assessed may be applied to the award, as specified in Part VI, B,Risk Assessment Prior to FMA award, of the HMA Guidance,available on the FEMA website at 2 hlg2s://www.fema.!�ov/rants/mitigation/hazard-mitigation-assistance-guidance. F. Federal Award Administration Information 1. Notice of Award 0 Before accepting the award,the AOR and recipient should carefully read the awardpackage. The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO as well as any specific terms and conditions in the Notice of r- Award to receive an award under this program. 2 FEMA will provide the federal award package to the applicant electronically via FEMA GO. Award packages include an Award Letter, Summary Award Memo,Agreement Articles, and Obligating Document. An email notification of the award package will be sent through FEMA's grant application system to the Authorized Organization Representative (AOR)that submitted the application. 0 76 Recipients must accepttheir awards no later than 30 days from the award date.The recipient shall notify FEMA of its intentto accept and proceed with work under the award through the FEMA GO system. Funds will remain on hold until the recipient accepts the award through the FEMA GO system and all other conditions of the award have been satisfied or until the award is otherwise rescinded.Failure to accept a grant award within the specified timeframe may result in a loss of funds. co CD When FEMA obligates funds for a grant to an applicant,the applicant and subapplicant are denoted as recipient and subrecipient,respectively. The recipient and subrecipient agree to z abide by the grant award terms and conditions as set forth in the Articles of Agreement provided in the award package. Recipients must accept all conditions in this NOFO as well as any Special Terms and Conditions. FEMA or DHS may initiate a formal evaluation of programs,projects,or activities supported by this grant. By accepting grant funds,recipients agree to participate in the evaluation, which may include analysis of individuals who benefit from the grant(such as property ' owners), and providing access to program operating personnel and participants, as specified by the evaluator(s), including after the POP. 0 2. Administrative and National Policy Requirements U-I In addition to the requirements of in this section and in this NOFO,FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200. LL FY 2021 FMA NOFO Back to the Tot Packet Pg. 1932 L1.b 34 a. DHS Standard Terms and Conditions All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions,which are available online at: DHS Standard Terms and Conditions. 2 0 The applicable DHS Standard Terms and Conditions will be those in effect at the time the u award was made. Terms and conditions which apply for the award will be clearly stated in the award package at the time of award. 2 b. Ensuring the Protection of Civil Rights LU aU As the Nation works towards achieving the National Preparedness Goal, it is importantto 0 continue to protect the civil rights of individuals.Recipients and subrecipients must carry out r_ their programs and activities, including those related to the building, sustainment,and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations. Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title 2 VI of the Civil Rights Act of 1964, along with FEMA regulations, prohibit discrimination on the basis of race, color,national origin, sex,religion, age, disability, limited English 0 proficiency, or economic status in connection with programs and activities receiving federal financial assistance from FEMA. 2 The DHS Standard Terms and Conditions include a fuller list of the civil rights provisions that apply to recipients. These terms and conditions can be found in the DHS Standard Terms and Conditions. Additional information on civil rights provisions is available at Office of Equal Rights I FEMA.gov. W cv Monitoring and oversight requirements in connection with recipient compliance with federal co civil rights laws are also authorized pursuant to 44 C.F.R. Part 7. ®i U_ c. Environmental Planning and Historic Preservation(EHP) Compliance As a federal agency,FEMA is required to consider the effects of its actions on the environment and historic properties to ensure that all activities and programs funded by FEMA, including grant-funded projects, comply with federal EHP laws, Executive Orders, T regulations, and policies, as applicable. c Recipients and subrecipients proposing projects that have the potential to impact the environment,including, but not limited to,the construction of communication towers, ' modification or renovation of existing buildings, structures,and facilities,or new construction including replacement of facilities, must participate in the FEMA EHP 0 review process. The EHP review process involves the submission of a detailed project Ui description along with any supporting documentation requested by FEMA in order to determine whether the proposed project has the potential to impact environmental resources or historic properties. U- In some cases,FEMA is also required to consult with other regulatory agencies and the E public in order to complete the review process. Federal law requires EHP review to be FY 2021 FMA NOFO Back to the Tot Packet Pg. 1933 L1.b 35 completed before federal funds are released to carry out proposed projects. FEMA may not be able to fund projects that are not incompliance with applicable EHP laws,Executive Orders,regulations, and policies. 2 DHS and FEMA EHP policy is found in directives and instructions available on the FEMA.gov EHP page,the FEMA website page that includes documents regarding EHP responsibilities and program requirements, including implementation of the National Environmental Policy Act and other EHP regulations and Executive Orders. Individual FEMA programs have separate procedures to conduct and document EHP review. Guidance for individual grant programs are available from applicable program offices. LU 2- 0 d. Construction Project Requirements c Acceptance of federal funding requires FEMA,the recipient, and any subrecipients to comply with all federal, state, and local laws and regulations prior to the start of any construction activity. Failure to obtain all appropriate federal,state, and local environmental �t permits and clearances may jeopardize federal funding. Also: • Any change to the approved scope of work will require re-evaluation by FEMA for recipient and subrecipient compliance with the NEPA and other laws and Executive 0 Orders. > • If ground-disturbing activities occur during construction,the recipient and any subrecipients must ensure monitoring of ground disturbance, and if any potential archaeological resources are discovered,the subrecipient will immediately cease construction in that area and notify the recipient and FEMA. N o All mitigation projects must be in in conformance with flood insurance requirements. This means that if the project is located in a Special Flood Hazard Area(SFHA): (a) the project must be in a jurisdiction participating in co the National Flood Insurance Program (NFIP);and(b)the property owner(s) ®� must obtain and maintain flood insurance for the life of the structure, 0 regardless of transfer of ownership, in an amount at least equal to the project Zi cost or to the maximum limit of coverage made available with respect to the mitigated property,whichever is less. 3. Reporting Recipients are required to submit various financial and programmatic reports as a condition of award acceptance. Future awards and funds drawdown maybe withheld if these reports c are delinquent. a. Financial Reporting Requirements 0 i. FEDERAL FINANCIAL REPORT(FFR) 2 U_ Recipients must report obligations and expenditures through the FFR form (SF-425)to FEMA. N Recipients may review the Federal Financial Reporting Form (FFR)(SF-425)at https://www._rants.gov/web/grants/forms/post-award-reportin -form s.html4sortby=1 FY 2021 FMA NOFO Back to the Top Packet Pg. 1934 L1.b 36 Recipients must file the FFR electronically using FEMA GO. ii. FFR REPORTING PERIODS AND DUE DATES An FFR must be submitted quarterly throughout the POP, including partial calendar quarters, as well as in periods where no grant award activity occurs. The final FFR is due within 120 days after the end of the POP. Future awards and fund drawdowns may be withheld if these reports are delinquent, demonstrate lack of progress, or are insufficient in detail c Except for the final FFR due at 120 days after the end of the POP for purposes of closeout, the following reporting periods and due dates apply for the FFR: LU 2- 0 ij October 1 —December 31 7Janua7ry3 January 1—March 31 April 30 April 1 —June 30 July 30 July 1 —September 30 October 30 c M > 0 The Federal Financial Report(FFR)form is available online at: SF-425 OMB#4040-0014 Recipients must report obligations and expenditures on a quarterly basis through the FFR to DHS/FEMA. Recipients must file the FFR electronically using FEMA GO. Recipients must submit an FFR quarterly throughout the period of performance,including partial calendarco quarters, as well as for periods where no grant award activity occurs. FEMA may withhold ®i future awards and fund drawdowns if these reports are delinquent, demonstrate lack of LL progress, or are insufficient in detail z i b. Programmatic Performance Reporting Requirements 2 i. PERFORMANCE PROGRESS REPORT(PPR) N In addition to the FFR reports, Recipients must report on the progress of the grant on a quarterly basis to DHS/FEMA using the Quarterly Performance Report in FEMA GO. The 0 Quarterly Performance Reports must be submitted electronically in FEMA GO throughout the period of performance, even for periods where no grant Award activity occurs. Reports are due within 30 days from the end of the first federal quarter following the initial grant -� Award and within 30 days after every subsequent quarter until the grant ends. 0 U_ i c. Closeout Reporting Req uirements i. CLOSEOUT REPORTING N Within 120 days after the end of the period of performance for the prime award or after an amendment has been issued to close out an award before the original POP ends,recipients a must liquidate all financial obligations and must submit the following: E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1935 L1.b 37 i. The final request for payment, if applicable. ii. The final FFR (SF-425). iii. The final progress report detailing all accomplishments,including a narrative summary of the impact of those accomplishments throughoutthe period of 2 performance. 0 iv. Other documents required by this NOFO,terms and conditions of the award,or other FEMA guidance. c In addition,pass-through entities are responsible for closing out their subawards as described in 2 C.F.R. § 200.344;subrecipients are still required to submit closeout materials within 90 w days of the period of performance end date. When a subrecipient completes all closeout requirements,pass-through entities must promptly complete all closeout actions for subawards in time for the recipient to submit all necessary documentation and information to FEMA during the closeout of the prime award. After the prime award closeout reports have been reviewed and approved by FEMA, a closeout notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for at least three years from the date of the final FFR. The record retention period may be longer, such as due to an audit or litigation, for equipment or real property used beyond the period of performance, or due to other 2 circumstances outlined in 2 C.F.R. § 200.334. The recipient is responsible for refunding to FEMA any balances of unobligated cash that FEMA paid that are not authorized to be retained per 2 C.F.R. § 200.344(d). N r ii. ADMINISTRATIVE CLOSEOUT N M CD Administrative closeout is a mechanism for FEMA to unilaterally move forwardwith co CD closeout of an award using available award information in lieu of final reports from the recipient per 2 C.F.R. § 200.344(h)-(i). It is a last resort available to FEMA, and if FEMA needs to administratively close an award,this may negatively impact a recipient's ability to zi obtain future funding. This mechanism can also require FEMA to make cash or cost adjustments and ineligible cost determinations based on the information it has,which may result in identifying a debt owed to FEMA by the recipient. T When a recipient is not responsive to FEMA's reasonable efforts to collect required reports needed to complete the standard closeout process,FEMA is required under 2 C.F.R. § 200.344(h)to start the administrative closeoutprocess within the regulatory timeframe. FEMA will make at least three written attempts to collect required reports before initiating administrative closeout. If the recipient does not submit all required reports in accordance 0 with 2 C.F.R. § 200.344,this NOFO, and the terms and conditions of the award,FEMA must U_ i proceed to administratively close the award with the information available within one year of the period of performance end date. Additionally,if the recipient does not submit all required reports within one year of the period of performance end date,per 2 C.F.R. § 200.344(i), "- FEMA must report in FAPIIS the recipient's material failure to comply with the terms and conditions of the award. E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1936 L1.b 38 If FEMA administratively closes an award where no final FFR has been submitted,FEMA uses that administrative closeout date in lieu of the final FFR submission date as the start of the record retention period under 2 C.F.R. § 200.334. 2 0 In addition, if an award is administratively closed,FEMA may decide to impose remedies for noncompliance per 2 C.F.R. § 200.339, consider this information in reviewing future award applications, or apply special conditions to existing or future awards. 0 d. Additional Reporting RequirementsLU i. DISCLOSING INFORMATION PER 2 C.F.R.§ 180.335 This reporting requirement pertains to disclosing information related to government-wide r_ suspension and debarment requirements. Before a recipient enters into a grant award with c FEMA, the recipient must notify FEMA if it knows if it or any of the recipient's principals under the award fall under one or more of the four criteria listed at 2 C.F.R. § 180.3 35: i. Are presently excluded or disqualified; ii. Have been convicted within the preceding three years of any of the offenses listed in 2 2 C.F.R. § 180.800(a)or had a civil judgment rendered against it or any of the recipient's principals for one of those offenses within that time period; iii. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local)with commission of any of the offenses 2 listed in 2 C.F.R. § 180.800(a);or iv. Have had one or more public transactions (federal, state, or local)terminated within the preceding three years for cause or default. At any time after accepting the award,if the recipient learns that it or any of its principals falls under one or more of the criteria listed at C.F.R. § 180.335,the recipient must provide immediate written notice to FEMA in accordance with 2 C.F.R. § 180.350. CD I ii. REPORTING OF MATTERS RELATED TO RECIPIENT INTEGRITY AND PERFORMANCE Per 2 C.F.R. Part 200,Appendix I§ F.3,the additional post-award reporting requirements in Zi 2 C.F.R. Part 200,Appendix XII may apply to applicants who, if upon becoming recipients, have a total value of currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies that exceeds $10,000,000 for any period of time during the period of performance of an award under this funding opportunity. c Recipients that meet these criteria must maintain current information reported in FAPIIS about civil, criminal, or administrative proceedings described in paragraph 2 of Appendix XII at the reporting frequency described in paragraph 4 of Appendix XII. 0 c iii. SINGLE AUDIT REPORT For audits of fiscal years beginning on or after December 26, 2014,recipients that expend $750,000 or more from all federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report, also known as the single "- audit report. E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1937 L1.b 39 The audit must be performed in accordance with the requirements of U.S. Government Accountability Office's(GAO)Government Auditing Standards,located at hgps://www.gao.gov/yellowbook/overview, and the requirements of SubpartF of 2 C.F.R. Part 200 located at http://www.ecfr.gov/cgi-bin/text-idx?node=sp2.1.200.f. 0 4. Monitoring and Oversight Per 2 C.F.R. § 200.337, FEMA, through its authorized representatives,has the right, at all reasonable times,to make site visits or conduct desk reviews to review project 0 accomplishments and management control systems to review award progress and to provide any required technical assistance. During site visits or desk reviews, FEMA will review LU recipients' files related to the award. As part of any monitoring and program evaluation activities,recipients must permit FEMA,upon reasonable notice,to review grant-related C records and to interview the organization's staff and contractors regarding the program. 2 Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the award. e( Effective monitoring and oversight help FEMA ensure that recipients use grant funds for 2 their intended purpose(s);verify that projects undertaken are consistent with approved plans; and ensure that recipients make adequate progress toward stated goals and objectives. Additionally,monitoring serves as the primary mechanism to ensure that recipients comply with applicable laws,rules,regulations,program guidance, and requirements.FEMA 2 regularly monitors all grant programs both financially and programmatically in accordance with federal laws,regulations (including 2 C.F.R. Part 200),program guidance, and the terms and conditions of the award.All monitoring efforts ultimately serve to evaluate progress towards grant goals and proactively target and address issues that may threaten grant success during the period of performance. W cv FEMA staff will periodically monitor recipients to ensure that administrative processes CD policies and procedures,budgets, and other related award criteria are meeting Federal Government-wide and FEMA regulations. Aside from reviewing quarterly financial and programmatic reports, FEMA may also conduct enhanced monitoring through either desk- zi based reviews, onsite monitoring visits, or both. Enhanced monitoring will involve the review and analysis of the financial compliance and administrative processes,policies, activities, and other attributes of each federal assistance award, and it will identify areas T) where the recipient may need technical assistance, corrective actions, or other support. c Financial and programmatic monitoring are complementary processes within FEMA's overarching monitoring strategy that function together to ensure effective grants management, accountability, and transparency;validate progress against grant and program goals; and safeguard federal funds against fraud,waste, and abuse. Financial monitoring 0 primarily focuses on statutory and regulatory compliance with administrative grant Ui requirements,while programmatic monitoring seeks to validate and assist in grant progress, targeting issues that may be hindering achievement of project goals and ensuring compliance with the purpose of the grant and grant program. Both monitoring processes are similar in U_ that they feature initial reviews of all open awards,and additional, in-depth monitoring of grants requiring additional attention. E FY 2021 FMA NOFO Back to the Top Packet Pg. 1938 L1.b 40 Recipients and subrecipients who are pass-through entities are responsible for monitoring their subrecipients in a manner consistentwith the terms of the federal award at 2 C.F.R. Part 200, including 2 C.F.R. § 200.332. This includes the pass-through entity's responsibility to monitor the activities of the subrecipient as necessary to ensure thatthe subaward is used for r_ authorized purposes, in compliance with federal statutes,regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. c In terms of overall award management,recipient and subrecipient responsibilities include, but are not limited to: accounting of receipts and expenditures, cash management, w maintaining adequate financial records,reporting and refunding expenditures disallowed by audits,monitoring if acting as a pass-through entity, or other assessments and reviews,and r_ ensuring overall compliance with the terms and conditions of the award or subaward, as 2 applicable, including the terms of 2 C.F.R. Part200. G. DHS Awarding Agency Contact Information 1. Contact and Resource Information 2 a. Program Office Contact General questions about the FMA program can be directed to the appropriate FEMA Regional Office or SHMO. Contact information for FEMA Regional Offices is provided at hlg2s://www.fema.gov/about/contact. Contact information for the SHMOs is provided at 2 hlt 2s://www.fema.gov/state-hazard-mitigation-officers. The HMA Helpline is available by telephone 1-866-222-3580. For questions about cost-effectiveness and FEMA's BCA software, contact the BC Helpline by telephone 1-855-540-6744 or email BCHelpline(CUema.dhs.gov. co CD The Feasibility and Effectiveness Helpline is available for guidance on FEMA Building Science publications by email FEMA-BuildingScienceHelpgfema.dhs.gov. "- i For questions about NEPA or EHP requirements,the EHP Helpline is available by telephone 1-866-222-3580 or email ehhelplineLfema.dhs.gov. T) Resources and job aids intendedto help prepare applications and subapplications are available on FEMA's Hazard Mitigation Assistance webpage at hlg2s://www.fema.gov/grants/mitigation. Resources intended to help applicants and subapplicants prepare mitigation plans and .� planning grants are available on FEMA's Mitigation planning webpage at Hazard Mitigation 0 Planning)FEMA.gov. �- i cv FEMA publications that specify the documentation and information necessary for FEMA to review project subapplications for feasibility and effectiveness,cost-effectiveness,and "- potential impacts on environmental and cultural resources are available on the FEMA website athIll2s://www.feml.iLov/liazard-mitigat on-assistance:ptiblications. E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1939 L1.b 41 b. Centralized Scheduling and Information Desk(CSID) CSID is a non-emergency comprehensive management and information resource developed by FEMA for grants stakeholders. CSID provides general information on all FEMA grant 2 programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels.When necessary,recipients will be directed to a federal point of contactwho can answer specific programmatic questions or concerns. CSID can be reached by phone at(800)368-6498 or by e-mail at askcsid@ema.dhs. ov 0 Monday through Friday, 9:00 AM—5:00 PM ET. LU a� c. FEMA Regional Offices 2- FEMA Regional Offices manage, administer,and conduct the application budget review, r_ create the award package, approve, amend, and close out awards, as well as conduct cash c analysis, financial and programmatic monitoring, and audit resolution for FMA. The Regions 2 also provide technical assistance to FMA recipients. �t FEMA Regional Office contact information is available athttps://www.fema.gov/fema- 2 t� regional-contacts. � 0 d. Equal Rights The FEMA Office of Equal Rights (OER)is responsible for compliance with and 2 enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA and recipients of FEMA financial assistance. All inquiries and communications about federal civil rights compliance for FEMA grants under this NOFO should be sent to FEMA-CivilRi@tsOffice@ema.dhs.,gov. N r e. Environmental Planning and Historic Preservation GPD's EHP Team provides guidance and information about the EHP review process to co recipients and subrecipients.All inquiries and communications about GPD projects under this NOFO or the EHP review process, including the submittal of EHP review materials should be sent to gpdehpinfogfema.dhs.gov. z i The FEMA Office of Environmental Planning and Historic Preservation(OEHP)provides guidance and information about the EHP review process to FEMA programs and FEMA's Ln recipients and subrecipients.All inquiries and communications about EHP compliance for FEMA grant projects under this NOFO or the EHP review process should be sent to FEMA- r_ OEHP-NOFOQuestions@fema.dhs.gov. 2. Systems Information a. FEMA GO 0 For technical assistance with the FEMA GO system,please contact the FEMA GO Helpdesk U_ i at femao(a,fema.dhs. ov or(877)585-3242, Monday through Friday,8:00 AM—6:00 PM N ET. LL FY 2021 FMA NOFO Back to the Top Packet Pg. 1940 L1.b 42 H. Additional Information 1. Termination Provisions FEMA may terminate a federal award in whole or in part for one of the following reasons. FEMA and the recipient must still comply with closeout requirements at C.F.R. §§ 2 200.344-200.345 even if an award is terminated in whole or in part. To the extent that subawards are permitted under this NOFO,pass-through entities should refer to 2 C.F.R. § 200.340 for additional information on termination regarding subawards. c a. Noncompliance If a recipient fails to comply with the terms and conditions of a federal award,FEMA may LU terminate the award in whole or in part. If the noncompliance can be corrected,FEMA may first attemptto direct the recipientto correct the noncompliance. This may take the form of a r_ Compliance Notification.If the noncompliance cannotbe corrected or the recipient is non- 2 responsive,FEMA may proceed with a Remedy Notification,which could impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c)to reportin FAPIIS the recipient's material 2 failure to comply with the award terms and conditions. See also the section on Actions to Address Noncompliance in this NOFO. 76 b. With the Consent of the Recipient 2 FEMA may also terminate an award in whole or in partwith the consent of the recipient, in which case the parties must agree upon the termination conditions, including the effective date, and in the case of partial termination,the portion to be terminated. c. Notification by the Recipient The recipient may terminate the award, in whole or in part,by sending written notification to FEMA setting forth the reasons for such termination,the effective date, an d in the case of co partial termination,the portion to be terminated. In the case of partial termination,FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award, so FEMA may terminate the award in its entirety. If that occurs,FEMA will zi follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the award. T 2. Period of Performance Extensions Extensions to the period of performance(POP)for this program are allowed. Extensions to the POP identified in the award will only be considered through formal,written requests to the recipient's FEMA Regional Office and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with the FEMA Regional Hazard Mitigation Assistance Specialist as needed when preparing an 0 extension request. U_ i cv All extension requests must address the following: a. The grant program,fiscal year, and award number; U_ b. Reason for the delay—including details of the legal,policy,or operational challenges that prevent the final outlay of awarded funds by the deadline; E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1941 L1.b 43 C. Current status of the activity(ies); d. Approved POP termination date and new project completion date; e. Amount of funds drawn down to date; f. Remaining available funds,both federal and,if applicable,non-federal; 2 g. Budget outlining how remaining federal and, if applicable,non-federal funds will be expended; h. Plan for completion, including milestones and timeframes for achieving each milestone and the position or person responsible for implementing the plan for 0 completion;and i. Certification that the activity(ies)will be completed within the extended POP without w any modification to the original statement of work, as described in the application and as approved by FEMA. c Extension requests will be granted only due to compelling legal,policy, or operational challenges. Extension requests will only be considered for the following reasons: • Contractual commitments by the recipient or subrecipient with vendors prevent completion of the project, including delivery of equipment or services,within the 2 existing POP; • The project must undergo a complex environmental review that cannot be completed 0 within the existing POP; • Projects are long-term by design, and therefore acceleration would compromise core 2 programmatic goals;or • Where other special or extenuating circumstances exist. Recipients should submit all proposed extension requests to FEMA for review and approval at least 60 days prior to the end of the POP to allow sufficient processing time. co M Requests for extensions to an award POP will be evaluated by FEMA but will not be CD automatically approved. The Regional Administrator can extend the POP for up to 12 months ®� with justification. All requests to extend the award POP beyond 12 months from the original grant POP end date must be approved by FEMA Headquarters. zi All extension requests must be submitted to FEMA at least 60 days prior to the expiration of the award POP and justifications must be submitted in writing. The justification must include: �t c • Verification that progress has been made as described in quarterly reports • Reason(s)for delay • Current status of the activity/activities 0 • Current POP termination date and new projected completion date c U_ • Remaining available funds,both Federal and non-Federal • Budget outlining how remaining Federal and non-Federal funds will be expended N • Plan for completion, including updated schedule U_ FY 2021 FMA NOFO Back to the Tot Packet Pg. 1942 L1.b 44 3. Disability Integration Pursuant to Section 504 of the Rehabilitation Act of 1973,recipients of FEMA financial assistance must ensure thattheir programs and activities do not discriminate against other qualified individuals with disabilities. 2 0 Grant recipients should engage with the whole community to advance individual and community preparedness and to work as a nation to build and sustain resilience.In doing so, recipients are encouraged to consider the needs of individuals with disabilities into the 0 activities and projects funded by the grant. a� FEMA expects that the integration of the needs of people with disabilities will occur at all levels, including planning;alerting,notification, and public outreach;training;purchasing of r_ equipment and supplies;protective action implementation; and exercises/drills. 2 The following are examples that demonstrate the integration of the needs of people with disabilities in carrying out FEMA awards: • Include representatives of organizations thatwork with/for people with disabilities on planning committees,work groups and other bodies engaged in development and implementation of the grant programs and activities. 0 • Hold all activities related to the grant in locations that are accessible to persons with physical disabilities to the extent practicable. 2 • Acquire language translation services, including American Sign Language,that provide public information across the community and in shelters. �t • Ensure shelter-specific grant funds are in alignment withFEMA's Guidance on Planning for Integration of Functional Needs Support Services in General Poi�ulation Shelters. • If making alterations to an existing building to a primary function area utilizing federal funds,complying with the most recent codes and standards and making path CO of travel to the primary function area accessible to the greatest extent possible. • Implement specific procedures used by public transportation agencies that include z evacuation and passenger communication plans and measures for individuals with Zi disabilities. • Identify, create, and deliver training to address any training gaps specifically aimed toward whole-community preparedness. Include and interact with individuals with disabilities, aligning with the designated program capability. • Establish best practices in inclusive planning and preparedness that consider physical c access, language access, and information access. Examples of effective communication access include providing auxiliary aids and services such as sign language interpreters, Computer Aided Real-time Translation(CART), and materials 0 in Braille or alternate formats. c U_ i FEMA grant recipients can fund projects towards the resiliency of the whole community, including people with disabilities, such as training, outreach and safety campaigns,provided that the project aligns with this NOFO and the terms and conditions of the award. a� FY 2021 FMA NOFO Back to the Top Packet Pg. 1943 L1.b 45 4. Conflicts of Interest in the Administration of Federal Awards or Subawards For conflicts of interestunder grant-funded procurements and contracts,refer to the section on Procurement Integrity in this NOFO and 2 C.F.R. §§ 200.317—200.327. 2 To eliminate and reduce the impact of conflicts of interest in the subaward process,recipients and pass-through entities must follow their own policies and procedures regarding the elimination or reduction of conflicts of interest when making subawards. Recipients and pass-through entities are also required to follow any applicable federal and state, local,tribal, or territorial (SLTT) statutes or regulations governing conflicts of interest in the making of subawards. 0 The recipient or pass-through entity must disclose to the respective Program Analyst or r_ Program Manager, in writing, any real or potential conflict of interest that may arise during 2 the administration of the federal award, as defined by the federal or SLTT statutes or regulations or their own existing policies,within five days of learning of the conflict of interest. Similarly, subrecipients,whether acting as subrecipients or as pass-through entities, must disclose any real or potential conflict of interest to the recipient or next-level pass- 2 through entity as required by the recipient or pass-through entity's conflict of interest policies, or any applicable federal or SLTT statutes or regulations. Conflicts of interest may arise during the process of FEMA making a federal award in 2 situations where an employee, officer, or agent, any members of his or her immediate family, his or her partner has a close personal relationship,a business relationship, or a professional relationship,with an applicant, subapplicant,recipient, subrecipient,or FEMA employees. 5. Procurement Integrity Through audits conducted by the DHS Office of Inspector General(OIG)and FEMA grant � monitoring, findings have shown that some FEMA recipients have not fully adhered to the co proper procurement requirements when spending grant funds.Anything less than full compliance with federal procurement requirements jeopardizes the integrity of the grant as well as the grant program. To assist with determining whether an action is a procurement or zi instead a subaward,please consult C.F.R. § 200.331. The below highlights the federal procurement requirements for FEMA recipients when N procuring goods and services with federal grant funds. FEMA will include a review of < recipients' procurement practices as part of the normal monitoring activities. All r_ procurement activity must be conducted in accordance with federal procurement standards at 2 C.F.R. §§200.317—200.327.Select requirements under these standards are listed below. The recipient and any of its subrecipients must comply with all requirements, .� even if they are not listed below. 0 U_ i Under 2 C.F.R. § 200.317,when procuring property and services under a federal award, N states (including territories)must follow the same policies andprocedures they use for procurements from their non-federal funds;additionally, states must now follow 2 C.F.R. § U_ 200.321 regarding socioeconomic steps,200.322 regarding domestic preferences for FY 2021 FMA NOFO Back to the Tot Packet Pg. 1944 L1.b 46 procurements,200.323 regarding procurement of recovered materials, and 2 C.F.R. § 200.327 regarding required contract provisions. All other non-federal entities,such as tribes (collectively, non-state entities),must have 2 and use their own documented procurement procedures that reflect applicable SLTT laws and regulations,provided that the procurements conform to applicable federal law and the standards identified in 2 C.F.R. Part 200. These standards include,but are not limited to, providing for full and open competition consistent with the standards of 2 C.F.R. § 200.319 0 and § 200.320. a. Important Changes to Procurement Standards in 2 C.F.R.Part200 0 OMB recently updated various parts of Title 2 of the Code of Federal Regulations, among r_ them,the procurement standards. States are now required to follow the socioeconomic steps 2 in soliciting small and minority businesses,women's business enterprises, and labor surplus 2 area firms per 2 C.F.R. § 200.321.All non-federal entities should also,to the greatest extent practicable under a federal award,provide a preference for the purchase, acquisition, or use of goods,products, or materials produced in the United States per 2 C.F.R. § 200.322. 2 t� The recognized procurement methods in 2 C.F.R. § 200.320 have been reorganized into informal procurement methods,which include micro-purchases and small purchases;formal procurement methods,which include sealed bidding and competitive proposals; and 2 noncompetitive procurements.The federal micro-purchase threshold is currently $10,000, and non-state entities may use a lower threshold when using micro-purchase procedures under a FEMA award. If a non-state entity wants to use a micro-purchase threshold higher than the federal threshold, it must follow the requirements of 2 C.F.R. § 200.320(a)(1)(iii)- (iv). The federal simplified acquisition threshold is currently $250,000, and a non-state entity may use a lower threshold but may not exceed the federal threshold when using small purchase procedures under a FEMA award. CO i See 2 C.F.R. §§ 200.216,200.471, and Appendix II as well as section D.13.a of the NOFO regarding prohibitions on covered telecommunications equipment or services. z i b. Competition and Conflicts of Interest Among the requirements of 2 C.F.R. § 200.319(b)applicable to all non-federal entities other than states, in order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications,requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. FEMA considers these actions to be an organizational conflict of interest and interprets this restriction as applying to contractors that help a non- federal entity develop its grant application,project plans, or project budget. This prohibition 0 also applies to the use of former employees to manage the grant or carry out a contract when Ui those former employees worked on such activities while they were employees of the non- N federal entity. U_ Under this prohibition,unless the non-federal entity solicits for and awards a contract covering both development and execution of specifications (or similar elements as described E FY 2021 FMA NOFO Back to the Tot Packet Pg. 1945 L1.b 47 above), and this contract was procured in compliance with 2 C.F.R. §§ 200.317—200.327 federal funds cannot be used to pay a contractor to carry out the work if that contractor also worked on the development of those specifications. This rule applies to all contracts funded with federal grant funds,including pre-award costs, such as grant writer fees, as well as post- 2 award costs, such as grant management fees. Additionally, some of the situations considered to be restrictive of competition include,but are not limited to: c • Placing unreasonable requirements on firms for them to qualify to do business; a� • Requiring unnecessary experience and excessive bonding; w • Noncompetitive pricing practices between firms or between affiliated companies; 0 • Noncompetitive contracts to consultants that are on retainer contracts; C c • Organizational conflicts of interest; • Specifying only a"brand name"product instead of allowing"an equal" product to be offered and describing the performance or other relevant requirements of the procurement;and • Any arbitrary action in the procurement process. t2 Per 2 C.F.R. § 200.319(c),non-federal entities other than states must conduct procurements c in a manner that prohibits the use of statutorily or administratively imposed SLTT geographical preferences in the evaluation of bids or proposals,except in those cases where applicable federal statutes expressly mandate or encourage geographic preference.Nothing in this section preempts state licensing laws. When contracting for architectural and engineering services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms,given the nature and size of the project,to compete for the contract. Co Under 2 C.F.R. § 200.318(c)(1),non-federal entities other than states are required to maintain CD i written standards of conduct covering conflicts of interest and governing the actions of their employees engaged in the selection, award,and administration of contracts. No employee, z officer,or agent may participate in the selection,award,or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. Such conflicts of interestwould arise when the employee, officer or agent, any member of his or her immediate family,his or her partner, or an organization that employs or is about to employ any of the parties indicated herein,has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. c The officers, employees,and agents of the non-federal entity may neither solicitnor accept gratuities,favors, or anything of monetary value from contractors or parties to subcontracts. However,non-federal entities may set standards for situations in which the financial interest c U_ is not substantial, or the gift is an unsolicited item of nominal value.The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers,employees, or agents of the non-federal entity. If the recipient or subrecipient (other than states)has a parent, affiliate, or subsidiary organization that is not a state, local, tribal, or territorial government,the non-federal entity must also maintain written standards of conduct covering organizational conflicts of interest. In this context, organizational FY 2021 FMA NOFO Back to the Tot Packet Pg. 1946 L1.b 48 conflict of interest means that because of a relationship with a parent company, affiliate,or subsidiary organization,the non-federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. The non- federal entity must disclose in writing any potential conflicts of interest to FEMA or the pass- 2 through entity in accordance with applicable FEMA policy. c. Supply Schedules and Purchasing Programs Generally, a non-federal entity may seek to procure goods or services from a federal supply schedule, state supply schedule, or group purchasing agreement. a� i. GENERAL SERVICES ADMINISTRATION SCHEDULES States,tribes, and local governments, and any instrumentality thereof(such as local r_ education agencies or institutions of higher education)may procure goods and services from 2 a General Services Administration(GSA)schedule. GSA offers multiple efficient and effective procurement programs for state,tribal, and local governments, and instrumentalities thereof,to purchase products and services directly from pre-vetted contractors. The GSA Schedules (also referred to as the Multiple Award Schedules and the Federal Supply Schedules)are long-term government-wide contracts with commercial firms that provide access to millions of commercial products and services atvolume discount pricing. 76 Information about GSA programs for states,tribes, and local governments, and 2 instrumentalities thereof, can be found at https://www.gsa.gov/resources-for/programs-for- � State-and-local-governments and htt�s://www.gsa.gov/buying-selling/purchasin - � programs/gsa-schedules/schedule-buyers/state-and-local-governments. W For tribes, local governments, and their instrumentalities that purchase from a GSA schedule, this will satisfy the federal requirements for full and open competition provided that the recipient follows the GSA ordering procedures;however,tribes, local governments, and their co instrumentalities will still need to follow the other rules under 2 C.F.R. §§ 200.317— 200.327, such as solicitation of minority businesses,women's business enterprises, small businesses, or labor surplus area firms (§ 200.321), domestic preferences(§ 200.322), zi contract cost and price(§ 200.324), and required contract provisions (§ 200.327 and Appendix II). I OTHER SUPPLY SCHEDULES AND PROGRAMS y For non-federal entities other than states, such as tribes, local governments, and nonprofits, that want to procure goods or services from a state supply schedule, c ooperativ e purchas ing program, or other similar program, in order for such procurements to be permissible under federal requirements,the following must be true: .� • The procurement of the original contract or purchasing schedule and its use by the 0 non-federal entity complies with state and local law,regulations, and written Ui procurement procedures; • The state or other entity that originally procured the original contract or purchasing schedule entered into the contract or schedule with the express purpose of making it "- available to the non-federal entity and other similar types of entities; E FY 2021 FMA NOFO Back to the Top Packet Pg. 1947 L1.b 49 • The contract or purchasing schedule specifically allows for such use, and the work to be performed for the non-federal entity falls within the scope of work under the contract as to type, amount, and geography; • The procurement of the original contract or purchasing schedule complied with all the Ch procurement standards applicable to a non-federal entity other than states under at 2 r_ C.F.R. §§ 200.317 —200.327; and • With respect to the use of a purchasing schedule,the non-federal entity must follow ordering procedures that adhere to applicable state,tribal, and local laws and 2 regulations and the minimum requirements of full and open competition under 2 C.F.R. Part 200. w 0 If a non-federal entity other than a state seeks to use a state supply schedule, cooperative r_ purchasing program, or other similar type of arrangement,FEMA recommends the recipient discuss the procurement plans with its FEMA Regional Grants Management Specialist. d. Procurement Documentation Per 2 C.F.R. § 200.318(i),non-federal entities other than states and territories are required to 2 maintain and retain records sufficient to detail the history of procurement covering at least the rationale for the procurement method, contract type,contractor selection or rejection, and 0 the basis for the contract price. States and territories are encouraged to maintain and retain this information as well and are reminded that in order for any cost to be allowable, it must 2 be adequately documented per 2 C.F.R. § 200.403(g). Examples of the types of documents that would cover this information include but are not limited to: N • Solicitation documentation, such as requests for quotes, invitations for bids, or requests for proposals; • Responses to solicitations, such as quotes,bids,or proposals; CDi • Pre-solicitation independent cost estimates and post-solicitation cost/price analyses on file for review by federal personnel, if applicable; z • Contract documents and amendments, including required contract provisions; and • Other documents required by federal regulations applicable atthe time a grant is awarded to a recipient. n 6. Record Retention a. Record Retention Period c Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final FFR is submitted. See 2 C.F.R. § 200.334. Further,if the recipient does not submit a final FFR and the award is administratively closed,FEMA uses the date of c U_ administrative closeout as the start of the general record retention period. N The record retention period may be longer than three years or have a different start date >_ LL in certain cases. These include: • Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. § 200.334(c). FY 2021 FMA NOFO Back to the Tot Packet Pg. 1948 L1.b 50 • If any litigation, claim, or audit is started before the expiration of the three-year period,the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. § 200.334(a). • The record retention period will be extended if the recipient is notified in writing of the extension by FEMA,the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. § 200.334(b). • Where FEMA requires recipients to report program income after the period of c performance ends,the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. § w 200.334(e). 0 • For indirect cost rate proposals, cost allocation plans, or other rate computations r_ records,the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation,the record retention period begins from the date �t those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end 2 of the recipient's fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. § 200.334(f). 0 b. Types ofRecords to Retain 2 FEMA requires thatnon-federal entities maintain the following documentation for federally funded purchases: • Specifications U_ • Solicitations • Competitive quotes or proposals • Basis for selection decisions • Purchase orders i • Contracts • Invoices • Cancelled checks � Non-federal entities should keep detailed records of all transactions involving the grant. T FEMA may at any time request copies of any relevant documentation and records,including purchasing documentation along with copies of cancelled checks for verification.See, e.g.,2 C.F.R. §§ 200.318(i),200.334, 200.337. In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g).Non-federal entities who fail to fully document all purchases may find their 0 expenditures questioned and subsequently disallowed. Ui N 7. Actions to Address Noncompliance Non-federal entities receiving financial assistance funding from FEMA are required to U_ comply with requirements in the terms and conditions of their awards or subawards, including the terms set forth in applicable federal statutes,regulations,NOFOs, and policies. E Throughout the award lifecycle or even after an award has been closed,FEMA or the pass- FY 2021 FMA NOFO Back to the Tot Packet Pg. 1949 L1.b 51 through entity may discover potential or actual noncompliance on the part of a recipient or subrecipient. This potential or actual noncompliance may be discovered through routine monitoring, audits, closeout, or reporting from various sources. 2 In the case of any potential or actual noncompliance,FEMA may place special conditions on an award per 2 C.F.R. §§ 200.208 and 200.339,FEMA may place a hold on funds until the matter is corrected, or additional information is provided per 2 C.F.R. § 200.339, or it may do both. Similar remedies for noncompliance with certain federal civil rights laws are authorized pursuant to 44 C.F.R.Parts 7 and 19. m In the event the noncompliance is not able to be corrected by imposing additional conditions or the recipient or subrecipient refuses to correct the matter,FEMA might take other r_ remedies allowed under 2 C.F.R. § 200.339.These remedies include actions to disallow 2 costs,recover funds,wholly or partly suspend or terminate the award, initiate suspension and 2 debarment proceedings,withhold further federal awards,or take other remedies that may be legally available. For further information on termination due to noncompliance, see the section on Termination Provisions in the NOFO. 2 FEMA may discover and act on noncompliance even after an award has been closed. The closeout of an award does not affectFENIA's right to disallow costs and recover funds as long the action to disallow costs takes place during the record retention period. See 2 C.F.R. 2 §§ 200.334,200.345(a). Closeout also does not affect the obligation of the non-federal entity to return any funds due as a result of later refunds, corrections, or other transactions. 2 C.FR § 200.345(a)(2). The types of funds FEMA might attemptto recover include,but are not limited to, improper payments, cost share reimbursements,program income, interest earned on advance payments, or equipment disposition amounts. co i FEMA may seek to recover disallowed costs through a Notice of Potential Debt Letter, a Remedy Notification, or other letter. The document will describe the potential amount owed, zi the reason why FEMA is recovering the funds,the recipient's appeal rights, how the amount can be paid, and the consequences for not appealing or paying the amount by the deadline. Ln N If the recipient neither appeals nor pays the amount by the deadline,the amount owed will `n become final.Potential consequences if the debt is not paid in full or otherwise resolved by the deadline include the assessment of interest, administrative fees,and penalty charges; administratively offsetting the debt against other payable federal funds;an d transferring the debt to the U.S. Department of the Treasury for collection. c c FENIA notes the following common areas of noncompliance for FENIA's grant programs: Ui • Insufficient documentation and lack of record retention. • Failure to follow the procurement under grants requirements. • Failure to submit closeout documents in a timely manner. • Failure to follow EHP requirements. • Failure to comply with the POP deadline. FY 2021 FMA NOFO Back to the Tot Packet Pg. 1950 L1.b 52 8. Audits FEMA grant recipients are subject to audit oversight from multiple entities including the DHS OIG,the GAO,the pass-through entity, or independent auditing firms for single audits, 2 and may cover activities and costs incurred under the award. Auditing agencies such as the DHS OIG,the GAO, and the pass-through entity (if applicable), and FEMA in its oversight capacity,must have access to records pertaining to the FEMA award. Recipients and subrecipients must retain award documents for at least three years from the date the final FFR is submitted, and even longer in many cases subject to the requirements of 2 C.F.R. § 200.334. In the case of administrative closeout, documents must be retained for at least three LU years from the date of closeout, or longer subject to the requirements of 2 C.F.R. § 200.334. If documents are retained longer than the required retention period,the DHS OIG,the GAO, and the pass-through entity, as well as FEMA in its oversight capacity,have the right to c access these records as well. See 2 C.F.R. §§ 200.334, 200.337. Additionally,non-federal entities must comply with the single audit requirements at C.F.R. Part 200, SubpartF. Specifically,non-federal entities, other than for-profit subrecipients,that 2 expend $750,000 or more in federal awards during their fiscal year must have a single or program-specific audit conducted for thatyear in accordance with Subpart F. 2 C.F.R. § 200.501. A single audit covers all federal funds expended during a fiscal year,not just FEMA funds. The cost of audit services may be allowable per 2 C.F.R. § 200.425,but non-federal 2 entities must select auditors in accordance with 2 C.F.R. § 200.509,including following the proper procurement procedures. For additional information on single audit reporting requirements, see section F of this NOFO under the header"Single Audit Report"within the subsection"Additional Reporting Requirements." N r The objectives of single audits are to: • Determine if financial statements conform to generally accepted accounting Co principles (GAAP); ®� • Determine whether the schedule of expenditures of federal awards is presented fairly; 0 • Understand, assess, and testthe adequacy of internal controls for compliance with �i major programs;and • Determine if the entity complied with applicable laws,regulations, and contracts or grants. N For single audits,the auditee is required to prepare financial statements reflecting its financial position,a schedule of federal award expenditures, and a summary of the status of prior audit findings and questioned costs.The auditee also is required to f ollow up and take appropriate corrective actions on new and previously issued but not yet addressed audit -� findings. The auditee must prepare a corrective action plan to address the new audit findings. 0 2 C.F.R. §§ 200.508,200.510, 200.511. "'i N Non-federal entities must have an audit conducted,either single or program-specific, of their financial statements and federal expenditures annually or biennially pursuant to 2 C.F.R. § 200.504.Non-federal entities must also follow the information submission requirements of 2 a C.F.R. § 200.512, including submitting the audit information to the Federal Audit FY 2021 FMA NOFO Back to the Tot Packet Pg. 1951 L1.b 53 Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s)or nine months after the end of the audit period.The audit information to be submitted include the data collection form described at 2 C.F.R. § 200.512(c)and Appendix X to 2 C.F.R. Part 200 as well as the reporting package described at C.F.R. § 200.512(b). 0 The non-federal entity must retain one copy of the data collection form and one copy of the reporting package for three years from the date of submission to the Federal Audit Clearinghouse. 2 C.F.R. § 200.512;see also 2 C.F.R. § 200.517 (setting requirements for retention of documents by the auditor and access to audit records in the auditor's possession). LU a� FEMA, the DHS OIG,the GAO, and the pass-through entity (if applicable), as part of 2- monitoring or as part of an audit, may review a non-federal entity's compliance with the r_ single audit requirements.In cases of continued inability or unwillingness to have an audit c conducted in compliance with 2 C.F.R.Part200, SubpartF, FEMA and the pass-through entity, if applicable, are required to take appropriate remedial action under 2 C.F.R. § 200.339 for noncompliance,pursuantto 2 C.F.R. § 200.505. 9. Payment Information FEMA uses the Direct Deposit/Electronic Funds Transfer(DD/EFT)method of payment to recipients. To enroll in the DD/EFT,the recipient must complete SF-1199A,Direct Deposit Form. 2 Payment requests are submitted through FEMA GO. 10.Whole Community Preparedness Preparedness is a shared responsibility that calls for the involvement of everyone—not just the government—in preparedness efforts. By working together, everyone can help keep the nation safe from harm and help keep it resilient when struck by hazards, such as natural co CD disasters, acts of terrorism, and pandemics. Whole Community includes: Zi • Individuals and families, including those with access and functional needs • Businesses • Faith-based and community organizations • Nonprofit groups • Schools and academia • Media outlets • All levels of government, including state, local, tribal,territorial, and federal partners c The phrase"Whole Community" often appears in preparedness materials, as it is one of the c U_ guiding principles. It means two things: 1. Involving people in the development of national preparedness documents. 2. Ensuring their roles and responsibilities are reflected in the content of the materials. 11. Extraordinary Circumstances Applicants and subapplicants must have a FEMA-approved current hazard mitigation plan at FY 2021 FMA NOFO Back to the Tot Packet Pg. 1952 L1.b 54 the time of application submission and at the time of the award;hazard mitigation plans pending adoption is not sufficient. However,for project subawards,the Region may grant an exception to the local or Tribal Mitigation Plan requirement in extraordinary circumstances if the local hazard mitigation plan has expired after the application submission deadline but 2 before the time of award. For project subawards,the Region may apply extraordinary circumstances when justification is provided and with concurrence from FEMA Headquarters (Hazard Mitigation Assistance 0 and Risk Analysis Divisions)prior to granting an exception. If this exception is granted, a local or Tribal Mitigation Plan must be approved by FEMA within 12 months of the award of the project subaward to that community. 0 Pursuant to HMA Guidance, extraordinary circumstances exist when a determination is made by the applicant and FEMA that the proposed project is consistent with the priorities and strategies identified in the State or Tribal (Standard or Enhanced)Mitigation Plan and that the jurisdiction meets at least one of the criteria provided in section E.53 of HMA Guidance, accessible at: https://www.fema.gov/grants/mitigation/hazard-mitigation-assistance- 2 guidance. 0 The applicant mustprovide written justification that identifies the specific criteria from 76 above or circumstance, explains why there is no longer an impedimentto satisfying the 2 mitigation planning requirement, and identifies the specific actions or circumstances that eliminated the deficiency. 12. Integrating Mitigation and Planning In addition, SLTTs are encouraged,but not required,to pursue Plan Integration,which is a process where SLTTs look critically at their existing planning framework, such as state and local mitigation plans, and align efforts. Integration of hazard mitigation principles into other CO local planning mechanisms (economic development, housing, comprehensive plans, transportation plans,floodplain ordinances,etc.)and vice versa is vital to build safer, more resilient, equitable communities. This two-way exchange of information supports zi community-wide risk reduction,bothbefore and after disasters occur.Not only will the community's planning efforts be better integrated,but by going through this process there is a higher level of interagency coordination,which is just as important as the planning T) mechanisms. Additional information on Plan Integration can be found at Implement, Integrate and Maintain Mitigation Planning Activities FEMA.gov 0 Guides to Expanding Mitigation I FEMA.gov, and hgps://planning.org/nationalcenters/hazards/. c c i N N U FY 2021 FMA NOFO Back to the Top Packet Pg. 1953 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Floodlnformation@MonroeCounty-FL.Gov NOTICE OF VOLUNTARY INTEREST Federal Emergency Management Agency (FEMA) Grant: Flood Mitigation Assistance (FMA) For a project to be considered for the FMA Program, interested homeowners must fill out this "Voluntary Interest" form to notify Monroe County that you would like to be included in the FMA application. Please complete this form if you are interested in exploring further your options for reducing your flood losses. Property Parcel 0 Address ID Owner Name and Mailing Address LU 2- 0 Co-Owner Name and Mailing Address (if different) Owner Owner Telephone Email Co-Owner Co-Owner Telephone Email (if different) (if different) 2 The local government is required by FEMA to inform you that your participation in this project is voluntary. Neither the State nor the Community will use its eminent domain authority to acquire the property for open-space purposes if you choose not to participate in a Flood Mitigation Assistance grant program, or if negotiations fail. Signing this does not commit you to any action. Funding under the FMA is not guaranteed and different programs have different requirements related to income or use of land. Owner's Signature Date Co-Owner's Signature Date O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1b_Updated382021.docx-4/1/2021 PAGE 1 Packet Pg. 1954 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Floodlnformation@MonroeCounty-FL.Gov HOMEOWNER INTEREST Federal Emergency Management Agency (FEMA) Grant: Flood Mitigation Assistance (FMA) The County is working with various grant programs, including Federal Emergency Management Agency (FEMA) to identify opportunities to assist private property owners in rebuilding their homes, either by: • Elevatina the home above minimum flood elevation requirements, or 2 • Rebuild the home to meet flood and wind code requirements, or • Relocate the home to open space, or • Purchase land in the form of Buyouts from private homeowner(s) Homeowners interested in participating in the voluntary home mitigation program must complete this form to provide the County sufficient information to prepare the applications the 2 LU County must submit in order to apply for grant money. 0 PROPERTY INFORMATION Property Parcel Address ID Owner Name and 0 Mailing Address 2 Co-Owner Name and Mailing Address W (if different) c Owner Owner Telephone Email I Co-Owner Co-Owner Telephone Email if different if different Has homeowner participated in home mitigation programs in the past for the property seeking mitigation funding listed above? ❑ Yes ❑ No O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1b_Updated382021.docx-4/1/2021 PAGE 2 Packet Pg. 1955 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Floodlnformation(_MonroeCounty-FL.Gov PROPERTY DAMAGE INFORMATION 1. Please provide a brief description of all past flood loss events. Include any flood related event that damaged your home, for example a storm or hurricane or street flooding impacting / damaging your property. 0 C 2. Describe the existing problems of your home with regards to flood damage: 0 c I O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1b_Updated382021.docx-4/1/2021 PAGE 3 Packet Pg. 1956 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Floodlnformation(_MonroeCounty-FL.Gov PROJECT INFORMATION 3. Are you currently undergoing a project to protect your home against flood damage? c ❑ Yes (please complete questions #5 through #8) ❑ No (please complete question #4) 4. If you answered NO to question #3, please check which type of project you would be interested in pursuing: Elevating the home above minimum flood elevation requirements Rebuilding the home to meet flood and wind code requirements Relocating the home to open space County Buyout from private homeowner(s) 5. If you answered YES to question #3, please check which type of project: Elevating the home above minimum flood elevation requirements U Rebuilding the home to meet flood and wind code requirements Relocating the home to open space ❑ County Buyout from private homeowner(s) 6. If you answered YES to question #3, please explain your project objective: 0 0 7. If you answered YES to question #3, describe the type(s) of protection that the proposed project will provide? (Skip if it's Purchase land in the form of Buyout) -- c I 8. Describe any other on-going or proposed projects in the area that may impact, positively or negatively, the proposed Project? O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1b_Updated382021.docx-4/1/2021 PAGE 4 Packet Pg. 1957 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Floodlnformation@MonroeCounty-FL.Gov OWNER ACKNOWLEDGMENT HOMEOWNER INTEREST T Federal Emergency Management Agency (FEMA) Grant: Flood Mitigation Assistance (FMA) 2 This information does NOT obligate the homeowner or the County to participate in any grant y programs. The County will communicate future grant program opportunities to homeowners 0 who may choose to participate or not participate in the available programs in the future. This form is for purposes only to identify interested homeowners. Signing this form does not commit you to any action. 0 r- Owner's Signature Date Co-Owner's Signature Date 0 2 I O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1b_Updated382021.docx-4/1/2021 PAGE 5 Packet Pg. 1958 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov InformationProject HOUSEHOLD INFORMATION Please provide the following information about your household c Total number of persons Number of Number of persons who reside employed persons under the age of 18 in your household in your household: in your household STRUCTURE INFORMATION Please provide the following information about the structure you wish to be considered Original Date of Construction: Lot Block c List the lot size of the property Number Stories 2 Heated and Cooled SF Non-Living Area SF 0 Is the property contaminated with hazardous waste? ❑ Yes ❑ No Is it a historic property? ❑ Yes ❑ No For each of the following categories, please check features that apply: STRUCTURE USE STRUCTURE TYPE FOUNDATION TYPE BUILDING TYPE ElPrimary Home ElSingle Family ElBasement ElSteel °' ❑ Secondary Home ❑ Manufactured Home ❑ Crawl ❑ Concrete ❑ Rental * ❑ Multiple Units# ❑ Fill ❑ Masonry Other: ❑ Temporary Lodging ❑ Slab on Grade ❑ Wood — Other: ❑ Pier ❑ Manufactured Housing 2 ❑ Pile 0. *If currently being rented, please attach evidence of the monthly rental rate. INSURANCE INFORMATION Please provide the following information Flood Insurance? ❑Yes ❑No Insurance Company: Flood Policy#: 0 Please provide past flood claim information below. Provide details of historical losses on the next page. Year: Claim Amount: $ Year: =Claim Amount: $ Year: Claim Amount: $ Year: Claim Amount: $ ACKNOWLEDGMENT By submitting this form, I affirm the following: • That the statements made on this form are true and complete to the best of my knowledge. �-- • That I/we own the property located at (address): • That the sale or modification of this property under a FEMA Flood Mitigation Assistance Program is voluntary in nature, that I am under NO obligation to participate, and that I may drop out of the application process at any time; • That I currently intend to participate. • That I understand my submittal of this form only indicates my willingness to participate in the program and does not mean that my property will be mitigated through this program or by the community. • If Approved for a grant, I understand that I may be required to pay a match amount of up to 25% of the total project cost to mitigate my home. I affirm that I have the resources to meet cost-share and cost-reimbursement requirements. Name: Signature Date Name: Signature Date Witness Signature Date Name: O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 6 Packet Pg. 1959 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Project Budget To complete this please contact your local contractor and/or relator for an estimate. MATERIALS c Item Unit Quantity Cost per Cost Unit T) rr 0 Subtotal m LABOR including equipment cost Description Hours Rate Cost 0 0 Subtotal FEES PAID Include any other costs associated with the project Description of Task Hours Rate Cost c I Subtotal Total Estimated Project Cost O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 7 Packet Pg. 1960 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Project Photos • Please attach any photos or historical loss documentation that may be helpful. • Please attached phone of 4-sides of the building c • If possible, photo of the first floor. • If Possible, Vegetation around the home and within the yard. rr c 2 0 m 0 0 2 c I O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 8 Packet Pg. 1961 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Historical Loss Information FIRST FLOOD EVENT Date Name (if known) of Event: Source of Flooding (Body of Water): rr Back up documentation attached? ❑Yes ❑No Please list back up documentation c Depth of Flooding Duration of Flooding Damages (❑Estimated ❑Known): $ y Displaced from home? ❑Yes ❑No How long? 0 Types of Damage Notes > m SECOND FLOOD EVENT Date Name (if known) of Event: Source of Flooding (Body of Water): Back up documentation attached? ❑Yes ❑No Please list back up documentation Depth of Flooding Duration of Flooding ct3 Damages (❑Estimated ❑Known): $ Displaced from home? ❑Yes ❑No How long? Types of Damage Notes c THIRD FLOOD EVENT Date Name (if known) of Event: Source of Flooding (Body of Water): I Back up documentation attached? ❑Yes ❑No Please list back up documentation Depth of Flooding Duration of Flooding Damages (❑Estimated ❑Known): $ Displaced from home? ❑Yes ❑No How long? Types of Damage Notes O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 9 Packet Pg. 1962 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Affidavit of Flooding *Only complete this form if you have previous flood damages for which there is a lack of documentation. c Please submit one form for each such occurrence. Each Affidavit of Flooding that is submitted must be notarized. Property Parcel ID r Address Owner Name And Mailing Address Co-Owner Name And Mailing Address (if applicable) Owner Telephone Owner Email Co-Owner Telephone Co-Owner Email > if different if different m Lu 2- 0 DATE: I hereby attest that my property located at experienced damage resulting from flooding on (or as a result of) The depth of this flooding was approximately (inches/feet) inside of my home and remained for approximately (days/weeks). 1 affirm that the statement made on this affidavit is true and complete to the best of my knowledge and understand that this affidavit is for the purpose of collecting historical flood information by the community. > 2 Name: Signature Date Name: Signature Date W NOTARY PUBLIC STATE OF FLORIDA COUNTY OF Sworn to (or affirmed) and subscribed before me by means of❑ physical presence or❑ online notarization, this day of 20 (year), by (Name of person making statement). (Signature of Notary Public- State of Florida) (Print, Type, or Stamp Commissioned Name of Notary Public) ❑ Personally Known OR ❑ Produced Identification Type of Identification Produced: Notary Public My Commission Expires: (SEAL) O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 10 Packet Pg. 1963 DEPARTMENT OF HOMELAND SECURITY 1.1.c O.M.B. N Federal Emergency Management Agency Expires August31, 2022 DECLARATION AND RELEASE PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this data collection is estimated to average 2 minutes per response.The burden estimate includes the time for reviewing instructic searching existing data sources,gathering and maintaining the data needed,and completing and submitting this form.This collection of information is require) obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed on this form. S comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to: Information Collections Management, Departmen Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472-3100, Paperwork Reduction Project (1660-OC NOTE: Do not send your completed form to this address. O PRIVACY ACT STATEMENT n AUTHORITY: FEMA collects,uses,maintains,retrieves,and disseminates the records within this system under the authority of the Robert T. Stafford Disaster ' Relief and Emergency Assistance Act(the Stafford Act), Pub. L. No.93-288,as amended(42 U.S.C.§§5121-5207);6 U.S.C.§§776-77,795;the Debt Collection Improvement Act of 1996,31 U.S.C.§§3325(d),7701(c)(1);the Government Performance and Results Act, Pub. L. No. 103-62,as amended; Reorganization Plan No.3 of 1978; Executive Order 13411,"Improving Assistance for Disaster Victims,"August 29,2006;and Executive Order 12862"Setting Customer Service Standards,"September 11,2003,as described in this notice. PRINCIPAL PURPOSE(S):This information is being collected for the primary purpose of determining eligibility and administrating financial assistance under a Presidentially-declared disaster.Additionally,information may be reviewed internally within FEMA for quality assurance purposes and used to assess FEMA's customer service to disaster assistance applicants. FEMA collects the social security number(SSN)to verify an applicant's identity and to prevent a duplicatio of benefits. ROUTINE USE(S): y FEMA may share the personal information of U.S.citizens and lawful permanent residents contained in their disaster assistance files outside of FEMA as generally permitted under 5 U.S.C.§552a(b)of the Privacy Act of 1974,as amended, including pursuant to routine uses published in DHS/FEMA-008 Disaste 0 Recovery Assistance Files Notice of System of Records,78 Fed. Reg.25,282(Apr.30,2013)and upon written request, by agreement or as required by law. W FEMA may share the personal information of non-citizens,as described in the following Privacy Impact Assessments: DHS/FEMA/PIA-012(a)Disaster Assista Improvement Plain(DAIP)(Nov. 16,2012); DHS/FEMA/PIA-027 National Emergency Management Information System -Individual Assistance(NEMIS-IA)W based and Client-based Modules(June 29,2012); DHS/FEMA/PIA-015 Quality Assurance Recording System(Aug. 15,2014). FEMA may share your persons information with federal,state,tribal, local agencies and voluntary organizations to enable individuals to receive additional disaster assistance,to prevent duplicating your benefits,or for FEMA to recover disaster funds received erroneously,spent inappropriately,or through fraud. CONSEQUENCES OF FAILURE TO PROVIDE INFORMATION:The disclosure of information, including the SSN,on this form is voluntary; however,failure ti LU provide the information requested may delay or prevent the individual from receiving disaster assistance. DECLARATION AND RELEASE In order to be eligible to receive FEMA Disaster Assistance, a member of the household must be a citizen, non-citizen national or qualified al of the United States. Please read the form carefully, sign the sheet and return it to the Inspector, and show him/her a current forrr Ou photo identification. Please feel free to consult with an attorney or other immigration expert if you have any questions. I hereby declare, under penalty of perjury that(check one): I am a citizen or non-citizen national of the United States. I am a qualified alien of the United States. El alien am the parent or guardian of a minor child who resides with me and who is a citizen, non-citizen national or qualified alien of the United States. Print full name and age of minor child: O By my signature I certify that: •Only one application has been submitted for my household. •All information I have provided regarding my application for FEMA disaster assistance is true and correct to the best of my knowledge. •I will return any disaster aid money I received from FEMA or the State if I receive insurance or other money for the same loss,or if I do not use FEN disaster aid money for the purpose for which it was intended. W understand that, if I intentionally make false statements or conceal any information in an attempt to obtain disaster aid,it is a violation of federal and State laws,which carry severe criminal and civil penalties, including a fine up to$250,000,imprisonment,or both(18 U.S.C.§§287, 10 and 3571). understand that the information provided regarding my application for FEMA disaster assistance may be subject to sharing within the Department Homeland Security(DHS)including,but not limited to,the Bureau of Immigration and Customs Enforcement. authorize FEMA to verify all information given by me about my property/place of residence, income,employment and dependents in order to determine my eligibility or disaster assistance;an authorize all custodians of records of my insurance,employer,any public or private entity,bank financial or credit data service to release information to FEMA and/or the State upon request. NAME (print) SIGNATURE DATE OF BIRTH DATE SIGNED INSPECTOR ID# FEMA APPLICATION# DISASTER# ADDRESS OF DAMAGED PROPERTY CITY STATE ZIP CODE FEMA FORM 009-0-3 REPLACES ALL PREVIOUS EDITIONS Packet Pg. 1964 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Duplication of Benefits The Federal Emergency Management Agency has adopted a policy that prohibits duplication of benefits in the Hazard Mitigation Assistance Program that includes Flood Mitigation Assistance grants. The policy was developed in response to federal regulations that dictate the use of the primary funds used to mitigate , property. The Federal Emergency Agency(FEMA) provides the following specific instructions in the Hazard Mitigation Assistance Program Guidelines for mitigation projects. In the administration of Flood Mitigation Assistance Program (FMA) grants, FEMA and the grantee should avoid any duplication of benefits with other forms of assistance. FEMA's policy on duplication of benefits for individuals and families is mandated by Section 312 of the Stafford Act and is set forth in 44 CFR 206.191. This Section of the FEMA regulations delineates a delivery sequence establishing the order in 2 which the disaster relief agencies and organizations provide assistance to individuals and families. Programs listed later in the sequence are responsible for ensuring that they do not duplicate assistance 0 which should be provided by a program listed earlier on the list (the program with primary responsibility). In the case of flood-damaged property programs (Section 1362, Section 404, etc.), they are not listed in 2 the delivery sequence, and therefore are positioned after the eight listed programs. This means that all > eight programs listed in the sequence at 44 CFR 206.191 (d) are"primary programs" in relation to mitigation U grant programs. The Flood Mitigation Assistance program is required to ensure that it does not duplicate assistance which should be provided by any of the eight primary assistance programs. Certification of Funds Used Receipt of or pending receipt of the following benefit amounts must be disclosed to the State of Florida SBA Loans-A property owner who has an SBA loan on the property being acquired will either be required to repay the loan to SBA, or roll it over to a new property at closing ❑ Yes ❑ No 0 Flood Insurance for Structure Repairs - That portion of a flood insurance payment that a property owner has received or is eligible to receive intended to cover structural repairs to the property being acquired will be deducted from the purchase price of the property being acquired. If flood insurance funds have 0. been reinvested into repairs to the property, this amount will not be deducted. Proof of reinvestment can be supplied through receipts for materials and/or labor, or through on-site verification. Amount reinvested is $ Increased Cost of Compliance -The NFIP Increased Cost of Compliance (ICC) claim payment from a flood event may be used to contribute to the non-Federal cost-share requirements so long as the claim is made within the timelines allowed by the NFIP. ICC payments can only be used for costs that are eligible for ICC benefits; for example, ICC cannot pay for property acquisition, but can pay for structure demolition or relocation. In addition, Federal funds cannot be provided where ICC funds are available; if the ICC payment exceeds the required non-Federal share, the Federal funding award will be reduced to the difference between the cost of the activity and the ICC payment. Have you received ICC payments? ❑ Yes ❑ No If so, how much ICC funds have you received? $ Do you plan on receiving ICC payment? ❑ Yes ❑ No If so, how much ICC funds do you plan on receiving? $ O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 12 Packet Pg. 1965 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov FEMA Individual Family Grant and Emergency Minimal Repair Grant (EMR) - That portion of an IFG grant that a property owner has received or is eligible to receive intended to cover structural repairs to the property being acquired will be deducted from the purchase price of the property. Additionally, grants received from FEMA as part of Temporary Housing Assistance Program to quickly repair or restore owner-occupied primary residences to habitable and safe condition will be deducted from the purchase T price of the property. If the funds have been reinvested into repairs to the property, this amount will not be deducted. Proof of reinvestment can be supplied through receipts for materials and/or labor, or through on-site verification Amount received: $ FEMA Disaster Housing - FEMA Disaster Housing money received by the property owner will not be deducted if the property owner has used the grant for housing related expenses. These can include: transient accommodations while an existing home is being elevated or relocated; combining it with other 0 funds to make more substantial home repairs; minor home repairs made to make a home more livable prior to a buyout offer; down payments toward the purchase of a new home; moving expenses; closing costs; insurance; and deposits. Amount received: $ LU 0 Owner Name(s): Property Address: 0 1 hereby certify that the SBA Loans, Flood Insurance for Structure Repairs, FEMA Individual and Family Grant, Emergency Minimal Repair Grant (EMR) and FEMA Disaster Housing benefits defined above have been accurately reported and that the amounts not used for the purposes identified above have 0. been fully disclosed. c Owner Signature Date Owner Signature Date I O O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 13 Packet Pg. 1966 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Acknowledgement of Conditions For Mitigation of Property in a Special Flood Hazard Area With FEMA Grant Funds c Property Owner Name(s) M rr Mailing Address Subject Property Address Deed Dated Recorded Tax Map Block Parcel Base Flood Elevation at the site is feet (NGVD) Map Panel Number Effective Date m As a recipient of Federally funded hazard mitigation assistance under the Hazard Mitigation Grant Program, as authorized by 42 U.S.C. §5170c / Pre-Disaster Mitigation Program, as authorized by 42 U.S.C. §5133 / Flood Mitigation Assistance Program, as authorized by 42 U.S.C. §4104c the Property Owner accepts the following conditions: 1. That the Property Owner has insured all structures that will not be demolished or relocated out of the SFHA for the above-mentioned property to an amount at least equal to the project cost or to the maximum limit of coverage made available with respect to the particular property, whichever is less, through the National Flood Insurance Program (NFIP), as authorized by 42 U.S.C. §4001 et seq., as long as the Property Owner holds title to the property as required by 42 U.S.C. §4012a. 0 2. That the Property Owner will maintain all structures on the above-mentioned property in accordance with the flood plain management criteria set forth in Title 44 of the Code of Federal Regulations (CFR) Part 60.3, the Florida Building code and any local ordinance standards as long as the Property Owner U_ holds title to the property. These criteria include, but are not limited to, the following measures: c i. Enclosed areas below the Base Flood Elevation will only be used for parking of vehicles, limited storage, or access to the building. ii. All interior walls and floors below the Base Flood Elevation will be unfinished or constructed I of flood resistant materials; iii. No mechanical, electrical, or plumbing devices will be installed below the Base Flood Elevation; and iv. All enclosed areas below Base Flood Elevation must be equipped with vents permitting the automatic entry and exit of flood water. For a complete, detailed list of these criteria, see the Florida Building Code and any local ordinance standards O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 14 Packet Pg. 1967 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov 3. The above conditions are binding for the life of the property. To provide notice to subsequent purchasers of these conditions, the Property Owner agrees to legally record with the county or appropriate jurisdiction's land records a notice that includes the name of the current property owner (including book/page reference to record of current title, if readily available), a legal description of the property, and the following notice of flood insurance requirements: "This property has received Federal hazard mitigation assistance. Federal law requires that flood insurance coverage on this property must be maintained during the life of the property regardless of transfer of ownership of such property. Pursuant to 42 U.S.C. §5154a, failure to maintain flood insurance on this property may prohibit the owner from receiving Federal disaster assistance with respect to this property in the event of a flood disaster. The Property Owner is also required to maintain this property in accordance with the flood plain management criteria of Title 44 of the Code of Federal Regulations Part 60.3, the Florida Building Code, and any pertinent local ordinance." 0 4. Failure to abide by the above conditions may prohibit the Property Owner and/or any subsequent purchasers from receiving Federal disaster assistance with respect to this property in the event of any future flood disasters. If the above conditions are not met, FEMA may recoup the amount of the grant award with respect to the subject property, and the Property Owner may be liable to repay such Lu amounts. r- This Agreement shall be binding upon the respective parties' heirs, successors, personal representatives, and assignees. HOMEOWNER/PROPERTY OWNER SIGNS ABOVE 0 0 Print Name of Property Owner c NOTARY PUBLIC STATE OF FLORIDA COUNTY OF Sworn to (or affirmed) and subscribed before me by means of❑ physical presence or❑ online notarization, this 1 day of 20 (year), by (Name of person making statement). (Signature of Notary Public- State of Florida) (Print, Type, or Stamp Commissioned Name of Notary Public) ❑ Personally Known OR ❑ Produced Identification Type of Identification Produced: Notary Public My Commission Expires: (SEAL) O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 15 Packet Pg. 1968 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Privacy Act Release I/We, the undersigned, hereby grant my/our permission for Monroe County to publish, through public notice, the location of my real property which is being considered for a mitigation project (acquisition, elevation, or mitigation reconstruction) by Monroe County. This information will be used to notify the public that FEMA and the State are considering a mitigation action that may include my property under Section 404 of the Stafford Act, as amended, the Flood Mitigation Assistance Program, the Pre-Disaster Mitigation (PDM) Program, and/or HUD programs. 2 Further, I/we hereby grant FEMA and the State of Florida permission to disclose flood insurance 0 coverage and claim information, and information about disaster assistance payments received by me/us, to officials of Monroe County for the purpose of aiding in their planning and decision-making regarding mitigation or assistance actions affecting my property. This information will be used for this purpose only and will not be made public. LU 2_ 0 Date Print Owner's Name Print Owner's Name Signed Signed 0 Social Security Number Social Security Number Street Address of Property c City, State, Zip If applicable: <1 Flood Insurance Policy Number: Insurance Agent's Phone Number: Insurance Provider/Company: E Insurance Company's 5-digit Company Code: O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 16 Packet Pg. 1969 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-3990 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-8765 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Urant Program Application GGuid-lelines Flood Mitigation Assistance and Hazard Mitigation O The Flood Mitigation Assistance and the Hazard Mitigation Grant Program makes available federal funds to State, Local and Tribal Governments to �- implement mitigation projects that reduce or eliminate claims under the National Flood Insurance Program. Participation in the FMA grant program w °' is voluntary, and funding is not guaranteed. PARTICIPANT REQUIREMENTS o The mitigation project type chosen must be feasible and cost-effective. o The structure and the mitigation type must be compliant with Environmental and Historic Preservation requirements. o The enclosed paperwork must be completed and submitted by the below 2 deadlines. o The listed documents must be submitted. *Note that other requirements may apply based on the grant program and project type chosen. 0 INSTRUCTIONS o Fill out enclosed paperwork in the Application Package o Compile attachments and completed forms listed in the Application Package Checklist. m o Return the completed Application Package to Mike Lalbachan,Mitigation Administrator, 102050 Overseas Highway, Key Largo,FL 33037. c SCHEDULE o Application Package Deadline: Contact Monroe County for Application Deadline NEXT STEPS E o Monroe County will review all pre-application packages for eligibility and project prioritization in accordance with FEMA funding guidelines. o Please address any questions that you may have to: lalbachan-mike@monroecounty-fl.gov O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 17 Packet Pg. 1970 Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 •r Lower Keys Office:5503 College Road,Key West,33040,(305)2 Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,F- http://fi-monroecounty.civicplus.com/1 49/Bu ildi ng-and-Permitting Floodplain Management Email: Flood Information@Mon roe County-FL.Gov Homeowner Application Package Checklist Homeowners who wish to submit an application for mitigation under the FMA and HMGP grant program must provide the following information: rr Attachments: Completed Forms: Please include all homeowners o Elevation Certificate on structure signatures on each form. to be mitigated (if available) o Evidence of active flood Li Notice of Voluntary Interest U insurance policy on the structure Li Voluntary Participation Form to be mitigated (Declaration Li Flooding Affidavit, if unable to 0 Page) provide documentation of prior o Documentation related to any flooding damages previous flood claims or o Declaration and Release information pertaining to flood — o Duplication of Benefits related damage on the structure o Acknowledgement of Conditions to be mitigated (receipts, photos, for Mitigation of Property in a etc.) SFHA Form o Loss of Rent receipts for rental o Privacy Act Release properties only o If structure has pier foundation, a description of the use and contents under the existing structure > G o Information on any other funding source received for mitigating the structure o Contact information of your current contractor, should you decide to use them for cost estimating purposes o Any other information you may believe useful Please note that submitting an application does not serve as a contractual agreement and there is no guarantee that your property will be selected or funded. However, all homeowners who are interested in participating must provide the above documentation and complete the attached forms. O:\Building\SOP\Public Forms\Drafts\Floodplain Mgt\FMA_Application_Draft v1 b_Updated382021.docx-4/1/2021 PAGE 1 Packet Pg. 1971 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-399C Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-876 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management General Email: Floodlnformation(_MonroeCounty-FL.Gov PROGRAM OVERVIEW The Flood Mitigation Assistance Program (FMA) for Individual Home Elevation, Acquisition, Relocation and Reconstruction The Flood Mitigation Assistance Program is a competitive grant program that provides funding to states, local communities, federally recognized tribes and territories. Funds can be used for projects that reduce or eliminate the risk of repetitive flood damage to buildings insured by the National Flood Insurance Program (NFIP). The FMA Program grants help with planning and performing projects to reduce future flood losses. These may include lifting, buying, or moving NFIP-insured structures. 2 FMA provides funds yearly to reduce or remove risk of flood damage to NFIP insured buildings. c In Florida, the FMA Program is funded by FEMA and administered through a partnership with the Florida Division of Emergency Management (FDEM). FDEM has the authority and responsibility for developing and maintaining a State Hazard Mitigation Plan, reviewing Flood Mitigation Assistance Program subapplications, recommending technically feasible and cost effective subapplications to uJ FEMA and providing pass-thru funding for FEMA approved and awarded project grants to eligible subapplicants. Monroe County is a subapplicant for the FMA Program administered by FDEM on a yearly cycle. The County's objectives are to: • Reduce or eliminate repetitive flood damage to individual homes, and • Working with homeowners throughout the County to develop applications to secure funding for Elevations, Acquisition, Relocation, and Reconstruction of homes. 76 To obtain funding the following steps must occur and be approved: • STEP 1: Owner Submits both the "Notice of Voluntary Interest" and "Homeowner Interest" Forms: For a project to be considered for the FMA Program — interested homeowners may fill out a W "Voluntary Interest"form to notify Monroe County you would like to be included in the application. This should be done within the first or second quarter of each year. o The homeowner shall provide brief a description of their objective (Elevation, Acquisition, Relocation and Reconstruction), pictures of the current building structure and past flood damages and a survey if available. o Current homeowner shall provide all current flood insurance claims. o For Elevation, Relocation and Reconstruction, the homeowner will provide an elevation certificate and an engineering design outlining if the building can be elevated or E relocated. • Step 2: County Submits FMA Application: A FMA application will be developed and sent to the Florida Division of Emergency Management (FDEM) and FEMA for review by the County. Work on the project will begin in coordination with Monroe County after an award. It is important that no construction happens prior to the award of the grant. FMA_Program Guidlines Individual Flood MitigationVl.docx-3/10/2021 PA Packet Pg. 1972 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-399C Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-876 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management General Email: Floodlnformation(_MonroeCounty-FL.Gov The County will assist in this process by: • The County will work with the homeowner to develop the Scope of Work (SOW) for the project. This process will be clearly explaining the proposed mitigation activity, specifying Mo the deliverables, identifying the tasks required to complete the proposed activity, and defining the tasks to be accomplished in clear, concise, and meaningful terms. • The County will assist in developing a budget for the project and ensure that allowable costs cm included in the budget and are necessary, reasonable, and allocable consistent with the provisions of 2 Code of Federal Regulations Part 200 (federal requirements). • The County will develop mitigation project alternatives, which are required as part of y application development; "At least two alternatives that were considered as part of the 0 planning or design phase. Clearly indicate which alternative is the preferred mitigation project and discuss why it is the most practical, effective, and environmentally sound alternative. • The County will develop the benefit-cost analysis to determine the cost-effectiveness of the To project. 0 Important Note: Under the HMA programs, the total cost to implement approved mitigation activities is generally .� funded by a combination of Federal and non-Federal sources. Both the Federal and the non-Federal cost shares must be for eligible costs used in direct support of the approved activities under this guidance and the award. Contributions of cash, third-party in-kind services, materials, or any combination thereof, may be accepted as part of the non-Federal cost share. The homeowner will be responsible for the non-federal share. c c I FMA_Program Guidlines Individual Flood MitigationVl.docx-3/10/2021 PA Packet Pg. 1973 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-399C Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-876 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management General Email: Floodlnformation(_MonroeCounty-FL.Gov FMA Reference Individual Home Elevation, Acquisition, Relocation and Reconstruction Type of Project Elevated building: A building that has no basement and a lowest floor ' (Description of Work) that is elevated to or above the BFE by foundation walls, shear walls, posts, piers, pilings, or columns. For example, the first-floor elevation at least 3 feet above the Base Flood Elevation (BFE) in compliance with local ordinances. The square footage of a resulting structure shall be no more than 10% percent greater than that of the original structure. The new elevated structures should comply with the National Insurance Ch Program requirements, the Florida Building Code and all applicable local codes and permitting requirements. The area below the lowest floor must be used solely for parking of building access or storage. Reconstruction: Mitigation Reconstruction is the construction of an > improved, elevated building on the same site where an existing building U and/or foundation has been partially or demolished or destroyed. Mitigation reconstruction is only permitted for structures outside of the regulatory floodway or coastal high hazard area (Zone V) as identified by available flood hazard data. Activities that result in the construction 2 of new living space at or above the BFE will only be considered when consistent with the mitigation reconstruction requirements. Acquisition and/or Relocation Project: Property Acquisition and Demolition or Relocation for Open Space is an eligible activity under FMA involving the voluntary acquisition of existing at-risk structures and, typically, the underlying land, and conversion of the land to open space. The property must be deed-restricted in perpetuity to open space uses to restore and/or conserve the natural floodplain functions. The two types of eligible property acquisition activities include: ♦ Property Acquisition and Structure Demolition — Property acquisition and structure demolition involves voluntary acquisition of the structure and underlying land and conversion 0. 0. of the land to open space through the demolition of the structure. I ♦ Property Acquisition and Structure Relocation — Property acquisition and structure relocation involves the physical relocation of an existing structure to an area outside of a hazard- W prone area, such as the Special Flood Hazard Area (SFHA) or a regulatory erosion zone and, typically, the acquisition of the underlying land. Relocation must conform to all applicable State and local regulations. FMA_Program Guidlines Individual Flood MitigationVl.docx-3/10/2021 PA Packet Pg. 1974 1.1.c Monroe County Building Department Middle Keys Office:2798 Overseas Highway,Marathon,FL,33050,(305)289-2501 %Lower Keys Office:5503 College Road,Key West,33040,(305)295-399C Upper Keys Office:102050 Overseas Highway,Key Largo,FL,33037,(305)453-8800❖ Ocean Reef Office:11601 CR 905,Key Largo,FL 33037,(305)453-876 http://fl-monroecounty.civicplus.com/149/Building-and-Permitting Floodplain Management General Email: Floodlnformation(_MonroeCounty-FL.Gov Who's Eligible Local governments, including cities, townships, counties, special district governments, and Indian tribal governments (including federally recognized tribes who choose to apply as subapplicants), are considered subapplicants and must submit subapplications to their state/territory/tribal applicant agency. rr Individuals and businesses must work with the County to submit an application. What Type of Loss Repetitive Loss (RL): Projects that will mitigate flood damage to at are Eligible least 50 percent of structures included in the subapplications that meet the definition of a RL property: Property has incurred flood-related damage on two occasions, in which the cost of the repair, on the average, equaled or exceeded 25 percent of the market value of the 0 structure at the time of each such flood event. Severe Repetitive Loss (SRL): Projects that will mitigate flood damage to at least 50 percent of structures included in the > subapplications that meet the definition of an SRL property: At least two separate NFIP claim payments have been made with the cumulative amount of such claims exceeding the market value of the insured structure. Four or more separate NFIP claims payments have been made with the amount of each claim exceeding $5,000, and with the 2 cumulative amount of claims payments exceeding $20,000. Eligible Types of Elevation, Acquisition, Relocation and Reconstruction Projects Nationwide Typical criteria for funding prioritization: Competitive . Projects with lower federal funding needed Funding . Structures that have been determined Substantially Damaged > Prioritization . Primary residences over non-primary residences FEMA's Funding FMA Insured Properties & Planning grants - 75% Federal and 25% Options Owner FMA Repetitive loss property - 90% Federal and 10% Owner Insured property with at least 2 flood claims where the repairs equaled or exceeded 25% of the market value of the structure at the time of the flood event. At the time of the second occurrence, the flood 2 insurance contract must include increased cost of compliance coverage. FMA Severe Repetitive loss property - 100% Federal Insured property with flood history of 4 or more separate claims of $5,000 each with cumulative total exceeding $20,000 or at least 2 claim payments where the cumulative amount of 2 claims exceeds the market value of the structure. NFIP Elevation, Relocation and Reconstruction structures identified in the subapplications must have an NFIP policy in effect at the FMA Application start date and must maintain it through completion of the mitigation activity and for the life of the structure. FMA_Program Guidlines Individual Flood MitigationVl.docx-3/10/2021 PA Packet Pg. 1975 L1.d Minimum Programmatic Subapplication Requirements for Acquisition-Demolition Projects Scope of Work: The project Scope of Work(SOW) in the subapplication must include the following: • Detailed description of work to be performed: Example: � The roposed activity is to acquire the structure and land located of (property address), demolish the structure 0 0 within 90 clay: of closing, remove the debris, abandon the well and septic tank, disconnect all utilities,then � conduct:site work to turn the land into :open :space. � u_ • Include value of each property in the scope of work and provide documentation demonstrating how the market value was determined. (See Para .6. .1—Valuation Methodology odolo pages 23-24 Addendum to HMA Guidance) CL • Explain why this project is the best alternative. What alternatives were considered to address the risk and why was the proposed activity considered the best alternative? • Additionally, per FEMA Addendum to HMA Guidance, include appeal or reconsideration process for property owners who dispute the purchase offer property valuation. Example: rr � The homeowner ordered a property appraisal from a State certified appraiser of their choice, The appraisal is dated April 7, 2015, and notes an appraised value of$195,000, The homeowner submitted this appraised value 0 of$195,000 with the understanding ha his will be the maximum purchase price allowed :should a grant be n awarded, The homeowner also fully understands that this is a voluntary program, E m Budget: rr See attached eligible and ineligible acquisition/demolition costs (pager 5-6 of Addendum to HMA Guidance) � 0 • Provide supporting documentation for the project budget. Each property must have its own individual line item budget. See Addendum to HMA Guidance Table 1—Generally Allowable Costs for Property Acquisition and Structure Demolition or Relocation for Open Space. o Appraisal conducted by an appraiser in accordance with the Uniform Standards of Professional ) Appraisal Practice. (See Para .6. .1 Valuation Methodology pages 23-24 Addendum to HM Guidance) E o Demolition—documentation from a qualified professional (i.e., contractor, engineer or architect). CL Sample Lire Item Budget: :5 Eligible Costs Total Project Cost Federal Share Local Share 10% 90 Pre-Award (Subapplication Development) $5,000.00 $4,500.00 $500.00 Property Acquisition $325,000.00 $292,500.00 $32,500.00 Packet P�. 1976 L1.d Demolition,Site Restoration and Site Stabilization $10,000.00 $9,000.00 $1,000.00 Asbestos Survey,Abatement of asbestos and or lead-based paint— see Table 1-page 6 of Addendum to HMA Guidance) $10,000.00 $9,000.00 $1,000.00 Survey,Appraisal,Closing and Legal Costs,Title Search, Insurance,etc.-see Table 1-page 6 of Addendum to HMA Guidance) $5,000.00 $4,000.00 $1,000.00 0 Subapplicant Management Costs $5,000.00 $4,000.50 $1,000.00 0 Total Project Costs $360,000.00 $324,000.00 $36,000.00 FEMA Required Documents: N • Proof of Active Flood Insurance (Policy Declarations Page). NFIP insurance policy must be in effect on the CL opening date of the application period (September 30, 202 ) and must be maintained through completion of the mitigation activity and for the life of the structure. • 0 Statement of Assurances. • Sample Deed Restriction Language. • Property Owner Declaration and Release. • Property Owner Statement of Voluntary Participation. • Property owner Duplication of Benefits Disclosure. rr r • Application for Federal Assistance SF-424. 0 rr 0 0 CL U Packet Pg. 1977 1.1.e Minimum Programmatic Supplication Requirements for Elevation Projects Scope of Work: LU 2- The project Scope of Work(SOW) in the subapplication must include the following: • Detailed description of work to be performed: Example: a. 0. Theobjective is to elevate the existing home property eras) feet above the �. current BFE FDEM is encouraging at least Tree feed above BFE) A structural engineer will verify the home is structurally sound and can withstand elevation, The subapplicant will � follow HMA Guidance and all applicable codes when implementing his project, The project 0 will comply w/AS °E 24-14 per the Guidance and that the project will be designed in > 2 compliance with I FIP standards in 44 CFR Part 60, • Explain why this project is the best alternative. What alternatives were considered to address the risk and why the proposed activity considered is the best alternative. N Budget: 0 CL See attached eligible and ineligible structure elevation costs page 77-78 of Addendum to HMA Guidance), • Provide supporting documentation for the cost estimate (project budget)from a qualified 0 professional (i.e., contractor, engineer or architect) or using RS Means or a comparable N estimating tool. Each property must have its own individual line item budget. See HMA Guidance Addendum E.4.2 Eligible Structure Elevation Costs. Do notstibmit astibapplication rr • Provide funds commitment letter for the non-federal share. 0 Sample Lire Item Budget: Eligible Costs Total Project Cost Federal Share 90% Local Share 10% ) Pre-Award (Subapplication Development) $1,250.00 $1,125.00 $125.00 Pre-Construction (Site o Survey, Architectural/ CL Engineering, etc.—(see para E.4.2—pages 77-78 of Addendum to HMA Guidance) $6,000.00 $5,400.00 $600.00 Construction Elevation— (see para E.4.2—pages 77-78 of Addendum to HMA Guidance) $208,000.00 $187,200.00 $20,800.00 Packet Pg. 1978 1.1.e Post-Construction (Inspections, Certification of Occupation, etc.)— (see para E.4.2—pages 77-78 of Addendum to > m HMA Guidance) $3,000.00 $2,700.00 $300.00 Owner Displacement Costs $6,000.00 $5,400.00 $600.00 Subapplicant Management Costs $5,000.00 $4,500.00 $500.00 Total Project Costs $234,188.64 $210,769.78 $23,418.86 FEMA Required Documents: o 2 • Proof of Active Flood Insurance (Policy Declarations Page). NFIP insurance policy must be in effect at the application start date (September 30, 202 ) and must be maintained through � completion of the mitigation activity and for the life of the structure. • Elevation Certificate. N • Letter from Structural Engineering certifying the structure can be elevated. • Property owner Statement of Voluntary Participation. CL • Property owner Model Acknowledgement of Conditions for Mitigation of Property in a 0 Special Flood Hazard Area with FEMA Grant Funds. • Property owner Duplication of Benefits Disclosure. LU • Application for Federal Assistance SF-424. rr N W 0 0 CL Packet Pg. 1979 1.1.f Minimum Programmatic Subapplication Requirements for Mitigation Reconstruction Projects Scope of Work: 0 The project Scope of Work(SOW) in the subapplication must include the following: 2 0. • A detailed description of work to be performed: 0. Example: The objective of this project is to demolish and rebuild his SRL property,The square footage of a resulting structure shall be no more than 10 percent greater than that of the original structure,The original square footage is and has been documented in the 0 subapplication through copies of fax records or other verifiable means),The Subrecipient CL will follow HMA guidance and all applicable codes when implementing thisproject), All � homes will be demolished and rebuilt at foot above the current RFE FDEM is � 2 encouraging at least 3 foot above RFE The project will comply v CE 24-14, per the Guidance and that the project will be designed in compliance with I FIP standards in 44 CFR 0 Fart 60, • Explain why this project is the best alternative. What alternatives were considered to address the risk and why the proposed activity considered is the best alternative. 0 • Provide documentation verifying original square footage.The original square footage must W C be documented in the sub application through copies of tax records or other verifiable means." Cr FYI- Per the Hazard Mitigation Assistance Guidance: "The square footage of a resulting structure shall be no more than 10 percent greater than 0 that of the original structure. Breezeways, decks, garages, and other appurtenances are not considered part of the original square footage unless they were situated on the original foundation system. • Provide signed statement from homeowner acknowledging the understanding that square ) footage of a resulting structure shall be no more than 10 percent greater than that of the original structure's verified square footage. Budget: o CL Soo attached eligible and ineligible mitigation reconstruction costs page 60-63 of Addendum to HM Guidance), • Provide supporting documentation for the cost estimate (project budget)from a qualified professional (i.e., contractor, engineer or architect) or using RS Means or a comparable m estimating tool. Each property must have its own individual line item budget. See HMA Guidance Addendum D.2.2 Eligible Activities. Do o i..abmi astibapplication with a h.imp Packet Pg. 1980 1.1.f Sample Line Item Budget: Eligible Costs Total Project Cost Federal Share Local Share 10% 90 Pre-Award (Subapplication Development) $5,000.00 $4,500.00 $500.00 Pre-Construction (Site Survey, Architectural/Engineering,etc.— $6,300.00 $5,670.00 $630.00 see Table 5—pages 60-62 of Addendum to HMA Guidance) *Construction/Demolition/Removal $180,200.00 $150,000.00 $30,200.00 (see Table 5-pages 60-62 of �-- Addendum to HMA Guidance) Post-Construction (Inspections, CL Certificate of Occupancy,etc.—see Table 5-pages 60-62 of Addendum $3,000.00 $2,700.00 $300.00 to HMA Guidance) 2 Owner Displacement Costs $5,200.00 $4,680.00 $520.00 U W Subapplicant Management Costs $9,935.00 $8,986.50 $948.50 Total Project Costs $209,685.00 $172,336.50 $37,348.50 *NOTE: FEMA A will only pay$150,000 in construction costs. The Homeowner is responsible for 0 0 construction costs in excess of 1 0,000.00. As a result,the line items in the construction budgets N .N above will not calculate to the exact percentage indicated. In addition,'fatal Project Costs will, in � turn, not equal the percentages indicated. rr • Provide funds commitment letter for non-federal share. 0 FEMA Required Documents: • Proof of Active Flood Insurance (Policy Declarations Page). NFIP insurance policy must be in effect on the opening date of the application period (September 30, 202 ) and must be � v) maintained through completion of the mitigation activity and for the life of the structure. U • Elevation Certificate. • Property owner Statement of Voluntary Participation. E • Property owner Model Acknowledgement of Conditions for Mitigation of Property in a o 0 Special Flood Hazard Area with FEMA Grant Funds. CL • Property owner Duplication of Benefits Disclosure. • Application for Federal Assistance SF-424. 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