Item L1 L.1
i�`
County of Monroe
�y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
October 203, 2021
Agenda Item Number: L.1
Agenda Item Summary #9713
BULK ITEM: No DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Approval of a three-year Contract with the Monroe County
Sheriff's Office for Law Enforcement and Security Services at Key West International Airport and
setting the annual compensation for Fiscal Year 2021-2022. The contract is paid from Airport
Operating Fund 404.
ITEM BACKGROUND: The contract for law enforcement and security services at the Airport is
set for a three-year term and is amended annually to set the contract sum for each fiscal year.
PREVIOUS RELEVANT BOCC ACTION: On October 21, 2020, the BOCC approved the most
recent amendment with MCSO for law enforcement and security services at the Airport and that
agreement expired on 9/30/2021.
CONTRACT/AGREEMENT CHANGES:
Sets FY2021-2022 contract sum.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
EYW-MCSO Security Agreement
FINANCIAL IMPACT:
Effective Date: October 1, 2021
Expiration Date: September 30, 2024
Total Dollar Value of Contract: $2,477,595.00 for year 1 of 3
Total Cost to County: -0-
Current Year Portion:
Budgeted: Yes
Source of Funds: Airport Operating Fund 404
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CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/21/2021 3:27 PM
Richard Strickland Completed 09/25/2021 3:59 PM
Pedro Mercado Completed 09/27/2021 10:17 AM
Purchasing Completed 09/27/2021 10:31 AM
Budget and Finance Completed 09/27/2021 10:34 AM
Maria Slavik Completed 09/27/2021 10:37 AM
Liz Yongue Completed 10/01/2021 9:33 AM
Board of County Commissioners Pending 10/20/2021 9:00 AM
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L.1.a
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriffs Office
And
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sheriff's Office
(hereinafter referred to as"MCSO" or the"Sheriff')and the Board of County Commissioners of
Monroe County(Key West International Airport hereinafter referred to as the"Airport or E
EYW")on the 20th day of October,. 2021. 2
1-PURPOSE: The Airport has an obligation to provide law enforcement and security services
for the protection of all who use Key West International Airport("EYW"). The Airport and the
Sheriff have agreed that MCSO will provide those services. This Contract states the terms of the
agreement.
2-SCOPE OF SERVICES:
A-Services: The Sheriff will assign a Lieutenant and certified law enforcement officers i
and non-sworn Airport Security Technicians ("AST's")to EYW to protect people and property
and enforce the criminal law,traffic and parking regulations, and airport rules and regulations.
The Lieutenant will manage and supervise Sheriff's personnel at EYW and provide the
services described herein.
0)
B-Staffing Levels: The Sheriff agrees to assign deputies and AST's to EYW as set forth 2
on Exhibit A(attached). If the Airport requires the assignment of additional personnel,the
Sheriff will post the position internally when the Airport provides written notification that the
non-tax revenues (or other funds)to fund the position have been secured. Additional personnel
will be assigned to EYW after completing the Sheriff's hiring process.
3-APPOINTMENT AND SELECTION:
,
A. The Sheriff retains complete control over and responsibility for the appointment of >-
his employees. LU
B. The Director of Airports, or his designee, shall be consulted and be an integral part of
the selection of personnel assigned to EYW,however,MCSO must retain final
authority regarding personnel selection.
C. The Sheriff agrees to maintain Airport Security Technician(AST) fitness standards
testing. The AST fitness standards shall only apply to individuals assigned to be
Airport Security Technicians after October 20, 2010. Upon consultation with the
Director of Airports, the AST fitness standards shall be subject to modification or
termination.
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L.1.a
4-SHERIFF'S RESPONSIBILITIES FOR EYW PERSONNEL:
A. Employees assigned to work at EYW shall remain the Sheriff's personnel. They shall
be subject to all policies,rules, regulations, and discipline of the MCSO.
B. The County will not conduct investigations into any alleged misconduct of Sheriff's
personnel,but must promptly report such matters to the MCSO supervisor,MCSO
Internal Affairs, or the Sheriff. Upon completion of the investigation into the alleged
act of misconduct,the Director of Airports shall be informed of the outcome of the E
investigation.
5-PAYMENT FOR SERVICES:
A. COST REIMBURSEMENT: The Airport shall,while this Contract is in effect
reimburse the Sheriff the actual cost of each assigned employee's salary(at rates in
effect as of the execution of this Contract, and including all future raises when
effective), including all benefits, whether provided through the County or through LU
LU
MCSO,retirement contributions, social security and Medicare payments and any i
other sums required by the federal or state government owed in connection with the
payment of wages or benefits, salary incentive payments,professional liability and
motor vehicle insurance premiums, a fully equipped patrol car,weapons, uniforms,
citation and report forms and any and all other items furnished to deputies and AST's E
to perform their duties. The Airport remains responsible for the costs of health
insurance, life insurance, and worker's compensation coverage as now or in the future
provided to MCSO personnel. All vehicles paid for by the Airport will, at the end of
their service life,be property of the Airport.
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost of providing service for a 12 month period. The Estimated Contract Cost for
year one of this Contract(10/01/2021-09/30/2022) is the sum described on Exhibit A,
attached and incorporated by reference herein. This sum is referred to as the
"Contract Price".
The Estimated Contract Cost assumes that the security requirements of the U.S.
Transportation Security Administration("TSA")do not increase. If TSA issues any
new Security Directives, or escalates the threat level,then the Estimated Contract
Cost will not be adequate to fund this Contract.
If the federal government notifies the Airport of elevated airport security
requirements,then the Airport will give the Sheriff written notice of the new
requirements and specify any additional staff or staff hours required. In the next
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L.1.a
billing cycle, the County will reimburse the Sheriff all costs, over and above budgeted
costs, incurred as a result of federal action.
C. PAYMENT PROCEDURE: The Airport will pay the Sheriff in (12)equal monthly
installments, in advance, on the first day of the month.
D. YEAR-END RECONCILLATION: At the end of each fiscal year, incurred costs
will be reconciled with total payments made by the Airport. MCSO and Airport
external auditors will determine the final balance. If incurred costs exceed total
payments,the Airport will reimburse MCSO for the excess costs. If total payments E
exceed incurred costs, MCSO will reimburse the Airport for the excess payment no
later than November 1, along with all year-end financial budget paperwork so that the
Airport can complete their required year-end budget paperwork.
E. MINIMUM STAFFING LEVELS:
The Airport recognizes that certified law enforcement officers and AST's require
continued training throughout their careers. Every deputy assigned to EYW must
receive training identical to that is required by law and MCSO policy for all Sheriffs
deputies. i
When a member of Sheriff s EYW personnel is absent from EYW due to training, >-
sick leave, vacation, retirement,resignation, discipline,union business or other
authorized leave, Sheriff will fill the post with additional staff where necessary as
determined by the Lieutenant. The additional staff will be paid for by Airport. The
Airport shall not be liable for overtime or special detail pay in excess of the amount
approved in the attached budget without the prior authorization of the Airport
Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from EYW.
6-APPLICABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of
Florida. Venue for all actions hereunder shall be in Monroe County, Florida.
B. The Airport and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any
person based on race,religion, gender, ethnicity,national origin, disability,or sexual
preference. They agree to comply in all respects with the provisions of the federal
Fair Labor Standards Act with regard to overtime pay and conditions of work. They
acknowledge that certified law enforcement deputies are member of a collective
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L.1.a
bargaining it represented y the Fraternal r er of Police, and agree to take no
action contrary to the terms of any collective bargaining agreement.
C. e County and MCSOhave and will maintain policies prohibiting sexual
harassment. The Airport agrees to report any incident or complaint regarding sexual
harassment on the part of any MCSO personnelto a MCSO supervisor,MCSO
Internal airs,or the Sheriff.
E
The term oft is Contract begins October 1,2021 and ends September 3 ,2024. It will
terminate early after thirty days written notice by MCSO tote Airport that C 's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
8-FUTURE,YEAR PRICING: U)
A. Airport and MCSO will negotiate payment for the second d third years oft is
Contract in time sufficient for preparation of budgets and tax rolls. When agreement
is reached,MCSO shall prepare and amended Exhibit A showing the agreed LU
i
Estimated Contract Costamounts and the Airport shall prepare an amendment to this
agreement incorporating the amended Exhi it A.
B. If the parties are unable to agree on payments for future years can a timely basis,then !i.
and in that event this Contract s all terminate on September 3 ,0'of the then current
Contract period.
Q
2
y:
Mayor/Chairperson �
AZIAOVE U)
(SEAL) ASSlPED 0 NiY Al1DRNEY
Attest: KEVIN MADOK, Clerk Date_ 9/17/21
By: .....
Deputy Clerk
MONROE C YY SHERIFF'S OFFICE
ROV TO FORM:
l T H E 1FF' FCE
��ATFNCK J. McCULLAH
Richard A. Ramsay GE -PAL C tSEL
DATE:
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1 L.1.a
MONROE COUNTY SHERIFF'S OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2021 TO FYE 2022
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2021 FY 2022 +OR(-)
PERSONNEL.SERVICES
Headcount 25 25 -
Executive Salary - -
Regular Salaries 1,491,085 1,529,578 38,492
Overtime 8,700 9,135 435
Incentive 7,440 7,440
Employer Taxes 115,303 118,281 2,978
Retirement Contribution 259,229 248,979 (10,250)
Life Insurance 1,750 2,008 258
Unemployment Compensation -
Total Personnel Services 1,883,507 1,915,421 31,914
tJ
OPERATING EXPENSES '
Expenses Other Than Salaries
Professional Services 2,800 3,000 200
Other Contractual Services 9,170 3,000 (6,170) 1
Investigations - - r
Travel&Per Diem 5,000 5,000
Communications(Telephones) 9,000 8,500 (500) >-
Postage 100 350 250
Transportation (Freight) - - -
Utility Services - -
Rentals - -
Insurance 30,000 31,500 1,500 0)
Repairs&Maintenance 39,000 40,000 1,000
Printing - _
Office Supplies 1,000 750 (250)
Operating Supplies 28,000 42,500 14,500
Operating Supplies Computer<$1,000 - - -
Books,Subs&Memberships - 2,000 2,000
Training 2,000 2,500 500
Total Operating Expenses 126,070 139,100 13,030
CAPITAL OUTLAY
Other Building Improvements
Machinery&Equipment-Radios - - a)
Automobiles/Machinery/Equip. 40,000 40,000 -
ns
Total Capital Outlay 40,000 40,000
CONTINGENCY _
TOTAL 2,049,577 2,094,521 44,944
COUNTY COSTS:"
Health Insurances 330,699 330,699 -
Worker's Compensation 49,989 52,375 2,387
County Allocation - - -
y p
Total Count Expenses 380,688 383,074 2,387
'Estimates
TOTAL BUDGET 2,430,265 2,477,595 47,330
1.95%
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