Item L2 L.2
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
October 203, 2021
Agenda Item Number: L.2
Agenda Item Summary #9749
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
No
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 1 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number GIQ04 as executed
by the Director of Airports, providing additional funding in the amount of$325,000.00 for Planning
Studies at the Key West International Airport; requires a 50% match from Airport operating fund
404.
ITEM BACKGROUND: This grant is to conduct planning studies, including but not limited to,
miscellaneous airport studies/assignments that are required to support future development, meet
regulatory requirements, update property and airport layout plans, develop support documentation
upon requests from agencies, etc. (i.e., general consulting, grants admin., environmental studies,
wildlife hazard assessments, ground transportation studies, DBE plan updates, rates and charges,
etc.)
PREVIOUS RELEVANT BOCC ACTION: On October 21, 2020, the BOCC ratified and
approved original FDOT grant agreement G1Q04. On September 15, 2021, the BOCC adopted
Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT
grants as received to meet deadlines for returning the grants to the granting agency and expedite use
of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission
meeting.
CONTRACT/AGREEMENT CHANGES:
Adds FY22 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT G1 Q04 Amendment 1
FINANCIAL IMPACT:
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Effective Date: Upon Execution
Expiration Date: December 31, 2025
Total Dollar Value of Contract: $325,000.00
Total Cost to County: none
Current Year Portion:
Budgeted: Yes FY2022
Source of Funds: 50% FDOT/50% Airport Operating Fund 404
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/20/2021 5:58 PM
Richard Strickland Completed 09/25/2021 3:54 PM
Pedro Mercado Completed 09/27/2021 10:12 AM
Purchasing Completed 09/27/2021 10:30 AM
Budget and Finance Completed 09/27/2021 10:35 AM
Maria Slavik Completed 09/27/2021 10:38 AM
Liz Yongue Completed 10/01/2021 9:35 AM
Board of County Commissioners Pending 10/20/2021 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 11119
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
439285-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1Q04 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County, ("Agency"),collectively referred to as the"Parties."
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RECITALS
WHEREAS, the Department and the Agency on 11/10/2020 (date original Agreement entered) entered into a Public
Transportation Grant Agreement("Agreement').
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. CL
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as i
follows: cv
1. Amendment Description. The project is amended to add FY22 allocation
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X_ Aviation
Seaports
_ Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
_ ct3
*Exhibit 131: Deferred Reimbursement Financial Provisions
*Exhibit B2: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION Dcc 11119
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/_ decreased by$650,000 bringing the revised total
cost of the project to$1,250,000.
The Department's participation is X increased/ _ decreased by $325,000. The Department agrees to
participate in the Project cost up to the maximum amount of $625,000, and, additionally the Department's
participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. m
Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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By: By:
Name: Richard"Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Development
STATE OF FLORIDA,, DEPARTMENT OF TRANSPORTATION
�A I3ovE uNry A ORM Legal Review:Alicia Truiillo
PED O J. cA
ASSIST LINTY AMRNEY
Date 9/8/21
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02120
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement(if not the entire project)): Key West International Airport Planning Studies
B. Project Location (limits, city, county, map): Key West International Airport/Key West, FUMonroe County
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes but is not limited to miscellaneous airport
studies/assignments that are required to support future development, meet regulatory requirements, update property
and airport layout plans, develop supporting documentation upon requests from agencies.
D. Deliverable(s):
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The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of CD
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
E. Unallowable Costs (including but not limited to):F.Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that >-
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION DEVELOPMENT
VELOPMENT
GRANT AGREEMENT EXHIBITS OOco2120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial FLAIR State Object CSFA/ CSFA/CFDA'Title or r-
Fund - Funding m
Management Category Fiscal Code CFDA Funding Source
Number Type Year Number Description Amount
439285-2-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $125,000.00
439285-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $175,000.00 y
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439285-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $325,000.00
439285-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $325,000.00
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439285-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Program $300,000.00
Total Financial Assistance $1,250000
B. Estimate of Project Costs by Grant Phase:
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Phases* State Local Federal Totals State Local Federal
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 e
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $625,000.00 $625,000.00 $0.00 $1,250,000.00 50.00 50.00 0.00
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 E
Maintenance
Match to Direct Federal Fundina $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 m
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only)
Totals $625,000.00 $625.000.00 $0.00 $1 250,000.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement. °®
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be E
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
t
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Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2/20
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
*Award Amount: $625,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: https://apps.fldfs.com/fsaa/searchCatalog.aspx
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COMPLIANCE RE UIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT: CL
State Project Compliance Requirements for CSFA Number 55.004 are provided at:
ht s:/%a s.fl fs.cam/fsaa/searchg�orn lianc .as,p
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The State Projects Compliance Supplement is provided at: hq s://a s.fl fs.com/fsaa/comLiliance.ascx >-
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1Q04
9/8/2021
CONTRACT INFORMATION
Contract: G1004
r
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F S) .0
Vendor Name: MONROE COUNTY BOCC
Vendor ID: F596000749053
Beginning Date of This Agreement: 11/10/2020
Ending Date of This Agreement: 12/31/2025 r
Contract Total/Budgetary Ceiling: ct=$625 000.00 Ch
Description: Key West Int'I Airport Planning Studies
FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 9/8/2021
Action: Supplemental CL
Reviewed or Approved: 'APPROVED
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Organization Code: 55062020629 tV
Expansion Option: "A9
Object Code. 751000
Amount. $325,000.00
Financial Project: 43928529401
Work Activity(FCT): 215
CFD&
Fiscal Year: 2022
Budget Entity: 55100100 r
Category/Category Year. 088719/22 F®
Amendment ID; S001
Sequence, 00
User Assigned ID: S001
Enc Line(6s)/Status 0002104
Total Amount: $325,000.00
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