Item L3 L.3
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
October 203, 2021
Agenda Item Number: L.3
Agenda Item Summary #9751
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 1 to State of Florida
Department of Transportation Public Transportation Grant Agreement Number GIU50 as executed
by the Director of Airports providing an additional funding in the amount of $120,000.00 for the
purchase of Essential Airport Equipment at the Florida Keys Marathon International Airport;
requires a 20% match from Marathon Airport Operating Fund 403.
ITEM BACKGROUND: This grant is for the purchase of various types of equipment required for
proper maintenance and safety of the airport, such as miscellaneous ARFF equipment, safety
equipment, mowers, sweepers, tractors, etc.
PREVIOUS RELEVANT BOCC ACTION: On March 17, 2021, the BOCC ratified and
approved original FDOT grant agreement GIU50. On September 15, 2021, the BOCC adopted
Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT
grants as received to meet deadlines for returning the grants to the granting agency and expedite use
of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission
meeting.
CONTRACT/AGREEMENT CHANGES:
Adds FY22 funding allocation.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDOT GIU50 AMEND 1 MTH ESS AIP EQPT
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: June 30, 2026
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Total Dollar Value of Contract: $120,000.00
Total Cost to County: none
Current Year Portion:
Budgeted: Yes, FY2022
Source of Funds: 80% FDOT/20% MTH Airport Operating Fund 403
Cost to Airport: $30,000.00
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/20/2021 6:02 PM
Richard Strickland Completed 09/25/2021 3:56 PM
Pedro Mercado Completed 09/27/2021 10:16 AM
Purchasing Completed 09/27/2021 10:33 AM
Budget and Finance Completed 09/27/2021 10:35 AM
Maria Slavik Completed 09/27/2021 10:38 AM
Liz Yongue Completed 10/01/2021 9:36 AM
Board of County Commissioners Pending 10/20/2021 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION occ11119
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DPTO FLAIR Category: 088719
(item-segment-phase-sequence) g ry
438664-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053rr
Contract Number: G1U50 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004 y
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment")is made and entered
into on , by and between the State of Florida, Department of Transportation
("Department"), and Monroe County, ("Agency"),collectively referred to as the"Parties."
RECITALSLO
WHEREAS, the Department and the Agency on 3/17/2021 (date original Agreement entered)entered into a Public
Transportation Grant Agreement("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as >'
follows:
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1. Amendment Description. The project is amended to add FY22 allocation
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
Seaports °®
_ Transit
Intermodal
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
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3. Exhibits.The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
*Exhibit C: Terms and Conditions of Construction
X Exhibit D:Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance(Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000.03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC11Ne
GRANT AGREEMENT
4. Project Cost. _
The estimated total cost of the Project is X increased/_ decreased by$150,000 bringing the revised total 1
cost of the project to $275,000. E
The Department's participation is X increased/ _ decreased by $120,000. The Department agrees to y
participate in the Project cost up to the maximum amount of $220,000, and, additionally the Department's y
participation in the Project shall not exceed 80.00% of the total eligible cost of the Project.
Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
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By: By:
Name: Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Development
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
A NROE COUNTY
RNIY
101/Jc FOR
Legal Review: Alicia Trujillo
PED O J. C
ASSISTA U ATTORNEY
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Date 9/10/21
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT A
Project Description and ResponsibilitiesCr
_
.E
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Florida Keys Marathon Airport Essential Airport Equipment
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/MonroeIn
County
C. Project Scope(allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): The purpose of this agreement is to replace and/or upgrade the airport owned
equipment that have reached their serviceable age.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice LO
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with 0
the accomplished incremental progress and costs incurred by the Agency.
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E. Unallowable Costs (including but not limited to):
F.Transit Operating Grant Requirements (Transit Only):
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Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for CL
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02120
EXHIBIT B
Schedule of Financial Assistance
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FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENTrr
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial Fund FLAIR State Object CSFA/ CSFA/CFDA Title or Funding
Management Category Fiscal Code CFDA Funding Source
Number Type Year Number Description Amount
438664-2-94-01 DPTO 088719 2021 751000 55.004 Aviation Grant Program $100,000.00
438664-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $120,000.00
438664-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $30,000.00 I
438664-2-94-01 LF 088719 1 2021 1 751000 1 55.004 Aviation Grant Program 1 $25,000.00
Total Financial Assistance $275,000
B. Estimate of Project Costs by Grant Phase: i
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Phases* State Local federal Totals State Local Federal >-
% % %
Land Ac uisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Planning $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 LU
Capital Equipment/Preventative $220,000.00 $55,000.00 $0.00 $275,000.00 80.00 20.00 0.00
Maintenance
Match to Direct Federal Funding $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only)
Totals $220,000.00 $55,000.00 $0.00 :$275,000.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
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I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Forth 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2/20
EXHIBIT D
AGENCY RESOLUTION
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PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OOc02/20
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE -71
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THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:— y
Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004
"Award Amount: $220,000
"The award amount may change with amendments
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Specific project information for CSFA Number 55.004 is provided at: httos://gpos.fldfs.com/fsaa/searchCatalo .as
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT: i
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State Project Compliance Requirements for CSFA Number 55.004 are provided at: >-
tp§://a s.fl fs.cam/fsaa/search om li c sox
The State Projects Compliance Supplement is provided at: https:// gps.flfs.com/fsa /com liance.as
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To:Brittany.WilliamsSanders@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1U50
9/9/2021
CONTRACT INFORMATION
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Contract: G1 U50
Contract Type: GD-GRANT DISBURSEMENT(GRANT)
Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.) y
Vendor Name: MONROE COUNTY BOCC
VendorlD: F596000749053
Beginning Date of This Agreement: 03/17/2021
Ending Date of This Agreement: 06/30/2026
Contract Total/Budgetary Ceiling: d=$220 000.00
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Description: Florida Keys Marathon Airport Essential Airport Equipment
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FUNDS APPROVAL INFORMATION
FUNDS APPROVED/REVIEWED FOR ROBIN M.NAITOVE,CPA,COMPTROLLER ON 9/9/2021
Action. Supplemental
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Reviewed or Approved: APPROVED
Organization Code, 55062020629
Expansion Option; A9 CL
Object Code: 751000
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Amount! $120,000.00
Financial Project: 43866429401
Work Activity(FCT): 215
CFDA:
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Fiscal Year: 2022
Budget Entity: 55100100
Category/Category Year: 088719/22
Amendment ID: S001 uO
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Sequence: 00
User Assigned ID: S001
Enc Line'(6s)/Status: 0002/04
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Total Amount: $120,000.00
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