Item L8 �s L.8
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County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
October 203, 2021
Agenda Item Number: L.8
Agenda Item Summary #9794
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Report of Airport change orders reviewed by the County
Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were four(4) change orders considered and approved by the
County Administrator/Assistant Administrator during the month of September, 2021.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 27-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,0000 (as amended by Ordinance No. 024-2015) or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
change order report
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Airport Change Order Report - September 2021
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
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Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Beth Leto Completed 09/29/2021 2:05 PM
Richard Strickland Completed 09/29/2021 2:30 PM
Pedro Mercado Completed 09/29/2021 3:30 PM
Purchasing Completed 09/29/2021 5:06 PM
Budget and Finance Completed 09/29/2021 6:21 PM
Maria Slavik Completed 09/29/2021 6:34 PM
Liz Yongue Completed 10/01/2021 9:50 AM
Board of County Commissioners Pending 10/20/2021 9:00 AM
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Phone305,441,186a
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REVIEW — Change Order
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Attention: Christian Brisson DateReturned: /1 / 1
To: Pedro Falcon Contractors, Inc. Pr2ject No:
31160 Ave C Project Name: IVITH SecurityiLighting
Rehabilitation a)
Big Pine Key, FI. 33043
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We are sending you these items via: Email
REVISE SUBMIT
COPIES TYPE OF SUBMITTAL FURNISH AS AND SPECIFIED
SUBMITTED CORRECTED RESUBMIT ITEM
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1 Change Order X
Remarks,
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REVIEWED AND ACCEPTED.
Reviewed By: Ryan Forney Date: 09/13/2021
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Corrections and Comments made on the shop drawings during this review do not relieve contractor from compliance
with requirements of the drawings and specifications. This check is only for review of general conformance with the
design concept of the project and general compliance with the information given in the contract documents. The
contractor is responsible for: confirming and correlating all quantities and dimensions; selecting fabrication E
processes and techniques of construction; coordinating his work with that of all other trades; and performing his work
in a safe and satisfactory manner.
Recommended by Approved by
NROE COUNTY ATTOrNEY
a ROVE FOPAA
ASSIETA UNTY ATTORNEY
Date 9/15/21
rector of Airports Asst./County Administrator
Date: 9.14.21 Date: 09/17/2021
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PEDRO FALCON
}n` CONTRACTORS, INC.
31160 Avenue C,Big Pine Key,FL 33 .4 16
sR ( 0 )872-2 00-Fax(3 3)872-2210
t'z EC 13003416/CGC 1607617
, wwwpedrofalcon,com
Request for Time Extension
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Date Submitted: 09/13/2021 c,
Jacobs
3150 SW 38"Ave, Suite 700 ,
Miami,FL 33145 co
Phone: 305-441-1864
Attn: Mr. Ryan Forney,AIA,NCARB, CGC
Senior Project Manager
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Project: MTH Security Site Li hting Rehabilitation
Project#: E9Y37989
Change Order Request No: Four
Re&uest for Time Extension
Mr. Forney,
The purpose of this letter is to request a 45 day time extension from 05 September 2021 0)
for the following additional work demolition of 3 concrete bases, add 2 new bases and
remove lighting pole with fixtures.
Please let me know if you need any additional information.
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Respectfully Submitted,
Christian Brisson
Project Manager
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Change Order Attachment per Monroe County Code Section 2-58(b)
Change Order was not included in the original contract specifications. Yes ( ) No ( x)
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If Yes, explanation:
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Change Order was included in the original specifications. Yes ( ) No ( x ) m
If Yes, explanation of increase in price:
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Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes( ) No(x) co
If Yes, explanation as to why it is not subject for a calling for bids:
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Project architect approves the change order.Yes(x ) No ( E
If no,explanation of why:
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Change Order is correcting an error or omission in design document. Yes ( ) No ( x )
Should a claim under the applicable professional liability policy be made? Yes ( ) No (x)
Explain: This Change Order is not changing the original intent and scope of work for the °'
Marathon International Airport Security Site Lighting Rehabilitation project.
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Phone. 305,441,1864
REVIEW.Jacobs Pax: 305,7'8,8077
Order
Attention: Christian Brisson / /
Pedro Falcon Contractors, Inc.
31160 Ave C Project Name: IVITH Security SiteLighting
Rehabilitation
a)
Big Pine Key, FI. 33043
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We are sending you these items via: Email
COPIES TYPE OF SUBMITTAL FURNISH AS REVISE SUBMITAND SPECIFIED
SUBMITTED CORRECTED RESUBMIT ITEM
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1Change Order X
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REVIEWED
$4,741.00
Days Extension
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Reviewed By: Ryan Forney Date: 09/21/2021
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Corrections and Comments made on the shop drawings during this review do not relieve contractor from compliance
with requirements of the drawings and specifications. This check is only for review of general conformance with the
design concept of the project and general compliance with the information given in the contract documents. The
contractor is responsible for: confirming and correlating all quantities and dimensions; selecting fabrication
processes and techniques of construction; coordinating his work with that of all other trades; and performing his work
in a safe and satisfactory manner.
y ROE GOUNTY ATTORNEY R C C r V y:
APHOVE FORM
.E o a �.
ASSiBT UNTYcA ATTORNEY
9/22/21
f
oate Director of Airports sst./County Administrator
Date: 9.22.2021 ate: 09/24/2021
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Project: Security Site Lighting Rehabilitation
Change Order#: 5
Description of Change: Provide Dedicated circuit and install recept.For future camera
Date: 09.21.2021
- - - - -
LABOR
Quantity Units Hours $/unit Cost of labor
Receptacles'installation anal pull wires
1 Forman 4 $ 48.13 $ 192.52
1 Electrician 10 $ 48.13 $ 481.30
1 Labor 10 $ 25.00 $ 250.00
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1 Office 1 $ 105.00 $ 105.00
Labor Subtotal $ 1,028.82 03
Labor Burden Percentage 38% $ 390.95
Labor Total $ 1,419.77
MATERIAL(SUPPLIER BACK-UP REQUIRED)
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Quantity Units Descri tion /unit Cost of Material CD
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1 Each 20A GFCI WR Recept $ 25.00 $ 25.00
2000 Feet #6 THHIv 3 x 650'+50'pole $ 1.15 $ 2,300.00
1 Each Sqr D 20A Breaker $ 50.00 $ 50.00
2 Each WR Electric J-Box $ 25.00 $ 50.00
2 Each WE fN-Use Cover $ 20.00 $ 40.00
1 Each 20A WR Receptacle Reg $ 10.00 $ 10.00 0.
Material subtotal $ 2,465.00
Material Sales Tax 7.50% $ 184.88
Freight $ - 0
Material Total $ 2,649.88 °'
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uantily Units Description !unit Cost of E/S/U
0 week $ - $ -
Total: $ -
Material Sales Tax 7.50% $ -
Equipment&Sub Total $
Labor Total $ 1,419.77
Material total $ 2,649.88
Equip./Sub/Unit Total $ -
Subtotal $ 4,069.65
Allowable OH&P 15% $ 610.45
Bond&Insurance 1.5% $ 61.04
GRAND TOTAL(no pennies) $ 4,741
Additional Days Requested 3 days
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Change Order Attachment per Monroei - ( )
Change Order was not included in the original contract specifications. Yes ( ) No( x)
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If Yes, explanation:
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Change Order was included in the original specifications. Yes ( ) No ( x ) °3
If Yes, explanation of increase in price:
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Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes() No(x)
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If Yes, explanation as to why it is not subject for a calling for bids:
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Project architect approves the change order.Yes(x ) No O
If no,explanation of why:
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Change Order is correcting an error or omission in design document. Yes ( ) No ( x )
Should a claim under the applicable professional liability policy be made? Yes ( ) No (x) 0
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Explain: This Change Order is changing the original intent and scope of work for the
Marathon International Airport Security Site lighting Rehabilitation project.
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VIEW — Change Order
Attention: Christian Brisson Date Returned: 09/22/2021 0
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To: Pedro Falcon Contractors, Inc. Project No: E9Y37989
31160 Ave C Project Name: MTH Security Site Lighting
Rehabilitation
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Big Pine Key, FI. 33043 0
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We are sending you these items via: Email
FURNISH AS REVISE SUBMIT
COPIES TYPE OF SUBMITTAL AND SPECIFIED >-
SUBMITTED CORRECTED RESUBMIT ITEM
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1 Change Order#6 X cV
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Remarks:
REVIEWED AND ACCEPTED. 0
$894.00
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Reviewed By: Ryan Forney1 � Date: 09/22/2021
Corrections and Comments made on the shop drawings during this review do not relieve contractor from compliance 0
with requirements of the drawings and specifications. This check is only for review of general conformance with the _0.
design concept of the project and general compliance with the information given in the contract documents. The
contractor is responsible for: confirming and correlating all quantities and dimensions; selecting fabrication
processes and techniques of construction; coordinating his work with that of all other trades; and performing his work m
in a safe and satisfactory manner.
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Recommended by: Approved by:
I�I�C? CCt! � #�3VEY
A PCDVE F ...-
Pub_ Q J. -� =
AS I TE J.
ATTORNEY
rector f Airports Asst./County Administrator
Date 9/23/21 Date 9.23.2021 Date 09/27/2021
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Project: Security Site Lighting Rehabilitation
Change Order#: 6
Description of Change: Furnish and Install Light sheelds for in-ground lights
Date: 09.22.2021
LABOR
Quantill Units Hours /unit Cost of labor
-
-
ece tacles'installation and ill wires
1 Forman 1 $ 48.I $ 48.13 a)
1 Electrician 4 $ 48.13 $ 192.52
1 Labor 0 $ 25.00
)`xJkR�h„t��t l,irs���s„St Jr„11sr..� -A
1 Office 0 $ 105.00 $ - 0
Labor Subtotal $ 240.65 '
Labor Burden Percentage 38% $ 91.45 Co
Labor Total $ 332.10 >-
MATERIAL(SUPPLIER BACK-UP REQuIR D
uanti Units Description !unit Cost of Material
9 Each KIM-FIXED HOODS $ 45.00 $ 405.00 N
Material subtotal $ 405.00
Material Sales Tax 7.50% $ 30.38
Freight $ -
Material Total $ 435.38
Quantity Units Description /unit Cost of E/S/U
0 week $ - $ _
Total: $ -
Material Sales Tax 7.50% $ -
Equipment&Sub Total $
Labor Total $ 332.10
Material total $ 435.38
Equip./Sub/Unit Total $ -
Subtotal $ 767.47
Allowable OH&P 15% $ 115.12
Bond&Insurance 1.5% $ 11.51
GRAND TOTAL(no pennies) $ 894
Additional Days Requested Q
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Change Order Attachment per Monroe County Code Section 2-58(b)
Change Order was not included in the original contract specifications. Yes ( x ) No( )
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If Yes, explanation: At the request of the Monroe County inspector
to reduce the lighting angle to meet MC requirements , we have m
provided and installed custom lighting shields for in- ground
lights .
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Change Order was included in the original specifications. Yes ( ) No ( x )
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If Yes, explanation of increase in price:
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• Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes() No(x)
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If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order.Yes( x ) No ( )
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If no,explanation of why:
• Change Order is correcting an error or omission in design document. Yes ( ) No ( ) 0)
Should a claim under the applicable professional liability policy be made? Yes ( ) No ( )
Explain: U
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Change Order Attachment per Monroe County Code Section - ( )
• Change Order was not included in the original contract specifications. Yes( ) No(X )
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If Yes, explanation
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• Change Order was included in the original specifications. Yes ( ) No (X )
If Yes, explanation of increase in price:
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Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes() No(X )
If Yes, explanation as to why it is not subject for a calling for bids:
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• Project architect approves the change order.Yes(X ) No ( )
If no,explanation of why:
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Change Order is correcting an error or omission in design document. Yes ( ) No (X ) �,
Should a claim under the applicable professional liability policy be made? Yes ( ) No( ;)
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Explain:
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