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Item N3
N.3 County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting October 203, 2021 Agenda Item Number: N.3 Agenda Item Summary #9766 BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources TIME APPROXIMATE: STAFF CONTACT: Emily Schemper(305) 289-2500 n/a AGENDA ITEM WORDING: Approval of the 2021 Monroe County Area of Critical State Concern (ACSC) Annual Work Program Report, Pursuant To Rule 28-20.140, F.A.C., Which Will Be Sent to the Department of Economic Opportunity (DEO). ITEM BACKGROUND: Attached is the Monroe County 2021 ACSC Annual Work Program Progress Report ("Report"), pursuant to Rule 28- 20.140, Florida Administrative Code ("F.A.C."). The Report (see attached matrix) includes Monroe County comments (4th and 5th columns) related to progress that has been made over the past year toward the tasks in the Work Program. The State Land Planning Agency — the Department of Economic Opportunity (formerly the Department of Community Affairs) — will use the information provided by Monroe County to develop its Area of Critical State Concern Annual Report to the Administration Commission (i.e., the Governor and Cabinet), pursuant to Section 380.0552(4), Florida Statutes ("F.S."), and Rule 28-20.140(3)(a.), F.A.C. The Annual Report is reviewed by the Administration Commission to evaluate the progress each governmental entity has made toward achieving the Work Program's task objectives, and to determine whether to recommend a decrease in annual allocations for housing units. In 2019, the Florida Administration Commission authorized the Department of Economic Opportunity to initiate rulemaking to revise the Work Program for Monroe County. The revised Work Program is included in Administration Commission Rule 28-20.140, F.A.C., which became legally effective on November 26, 2020. This revised Work Program eliminates certain completed tasks and creates a new Work Program section for Canal Restoration Implementation beginning in November 2020 through the year 2030 which includes: 1. Updating the 2013 Canal Management Master Plan; 2. Development and adoption of guidelines to select canals for restoration; 3. Identification and evaluation of potential funding sources for canal restoration; 4. Annual identification of selected canal restoration projects; 5. Required application for funding annually; 6. Annual allocation of funding for canal restoration; Packet Pg. 3028 N.3 7. Annual report of which canal restoration projects have been initiated and which projects were completed; 8. Preparation a plan to assess the effectiveness of restoration projects completed; and 9. Annual assessment of restoration projects (i.e.,water quality monitoring reports). In summary, Rule 28-20.140, F.A.C., includes a revised Work Program for Monroe County with thirty (30) tasks to complete (between 2020 until 2030) under four major topics: 1. Carrying Capacity Study Implementation; 2. Wastewater Implementation; 3. Wastewater Project Implementation; and 4. Canal Restoration Implementation. The current reporting year has ten (10) tasks for Monroe County to complete, and the County has achieved all 10 of the Work Program tasks. The attached Report (matrix provided by the State to the County)includes two (2) incomplete but in progress tasks from prior reporting years, as follows: Incomplete but in progress: • Two (2) Incomplete Wastewater Tasks: Complete all remaining connections to the South Lower Keys WWTP and Cudjoe Regional WWTP o South Lower Keys WWTP (Big Coppitt)—92% connected o Cudjoe Regional WWTP—79% connected Contributors to the Annual Report include: The Monroe County Planning and Environmental Resources Department, the Monroe County Land Authority, the Monroe County Public Works and Engineering Department, the Monroe County Code Compliance Department, the Monroe County Office of Sustainabi lity/C anal Restoration, the Florida Keys Aqueduct Authority, and the Key Largo Wastewater Treatment District. PREVIOUS RELEVANT BOCC ACTION: On July 17, 2013,the Monroe County Board of County Commissioners ("BOCC) directed staff to write a letter to the Administration Commission to request that Rule 28-20.140,F.A.C.,be amended to remove the requirement to adopt the Tier Overlay Zoning Maps into the Comprehensive Plan. On February 19, 2014, the BOCC directed staff to write a letter to DEO to request that Rule 28-20.140, F.A.C., be amended to require the adoption the Tier Overlay Zoning Maps into the Comprehensive Plan upon requesting the removal of the designation. On September 17, 2014, the BOCC approved the 2014 Monroe County Area of Critical State ("ACSC) Annual Work Program Report,pursuant to Rule 28-20.140, F.A.C.,which was submitted to DEO. On November 17, 2015, the BOCC approved the 2015 Monroe County ACSC Annual Work Program Report,pursuant to Rule 28-20.140, F.A.C.,which was submitted to DEO. On September 21, 2016, the BOCC approved the 2016 Monroe County ACSC Annual Work Program Report,pursuant to Rule 28-20.140, F.A.C.,which was submitted to DEO. On October 18, 2017, the BOCC approved the 2017 Monroe County ACSC Annual Work Program Report,pursuant to Rule 28-20.140, F.A.C.,which was submitted to DEO. Packet Pg. 3029 N.3 On November 20, 2018, the BOCC approved the 2018 Monroe County ACSC Annual Work Program Report,pursuant to Rule 28-20.140, F.A.C.,which was submitted to DEO. On August 21, 2019, the BOCC approved the 2019 Monroe County ACSC Annual Work Program Report,pursuant to Rule 28-20.140, F.A.C.,which was submitted to DEO. On October 21, 2020, the BOCC approved the 2020 Monroe County ACSC Annual Work Program Report,pursuant to Rule 28-20.140, F.A.C.,which was submitted to DEO. CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval DOCUMENTATION: 2021 Monroe County Annual Report Matrix with updated Rule 28-20.140 tasks 1 MC Land Authority Budget Status_Acquisition Report MOA with DEP 2 Wastewater funding_FY21-Adopted-Budget CIP sheets 3 Canal Master Plan_Resolution 221-2021 updated plan_criteria rankings 4 Canal project funding_Ch 2021-36 LOF_Canal 266 MSBU_Restore 5 Canal projects_implement canal ranking list 11 canals 6 Canal grants for canal restoration projects 7 Canal funding_FY21-Adopted-Budget CIP sheet canal monitoring FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: n/a Additional Details: Packet Pg. 3030 N.3 REVIEWED BY: Emily Schemper Completed 09/30/2021 1:40 PM Peter Morris Completed 10/04/2021 4:25 PM Purchasing Completed 10/04/2021 4:54 PM Budget and Finance Completed 10/05/2021 11:43 AM Maria Slavik Completed 10/05/2021 11:51 AM Liz Yongue Completed 10/05/2021 12:25 PM Board of County Commissioners Pending 10/20/2021 9:00 AM Packet Pg. 3031 (OEI®o&podaN lenuuy�ZOZ) sMse&Obq'OZ-8Z alnN pa&epdn y}inn xia&eW podaN lenuuy A&unoo aoauoW�ZOZ:&uawLjoe&&y M m C. d m a a� G „rc di a E T E`a U O «a E K J = U a E E < - E Eo r rc E QEF U a s 2 o U a Q 5 �n m c mry 0 9 a E LL a a a m U c ` 3`U o o U =a c a E>.: c o a a a a x n c a-m rv�a TQU3 Y o _ a a a LL t 1O 01°� LL a o m o a a E a W a a❑ a n a - � Q � a a E a a C 2. _ Eo E` 3 o m _ c-o U T - c o a a �^ o E` LL )c m a =n c y a o r a �_ a E a 2 _ - oy o m c c a O c E QQo -o a _ o a o.U te a_a r o c 1 a8 � c W a x a c n o a a c a a N a� a E n W y o cLL F am Eta o � aY rnY5 rc U rn _E a 3o- > aJa cE _ 'a' =❑ate n3 Q'a o �o So m Ro _ 0 0 G a U a T c r O d c- U t U a m E o _ _ `o rvaoa�x Tm �aa- '^ m Eo o U D n c Z EF v a U a a U U U c E o E_ o W LL O p aUry 5 a a o o o o o a 'Ra C o E. 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T v a w 3 0 _ _E a o - v o �E a�w m" o a_aa as o =a o t ��� r�E �av�oa N.3.b Monroe County Land Authority FY 2021 Budget Status as of August 26, 2021 Acquisitions Within FL Keys Area of Critical State Concern General Acquisitions Budget $ 3,926,714 Less expenditures $ (616,016) Less encumbered funds $ (1,505,647) Balance $ 1,805,051 Reserve for ROGO Administrative Relief Budget $ 3,293,248 Less expenditures $ (175,304) Less encumbered funds $ - Balance $ 3,117,944 cv General Reserves CL Contingency $ 500,000 End of Year Cash $ 500,000 Acquisitions Within Key West Area of Critical State Concern Budget $ 9,205,289 Less expenditures $ - i Less encumbered funds $ (4,507,916) Balance $ 4,697,373 c i 0 Packet Pg. 3035 podoU lenuuV L ) d3a qj!mp '4's'nb3 —sn4e4S 49 fan !4'a y4 p L :4u9ua o 44 M s3 0 M }' N M r In r O 1 1 1 1 1 1 1 O) V I- N O Z 0 1- 0 In In In (.0O co O In (.0 .0 O ( M M V O 00 r N M M L O) O) co (O N O) O) (O M LO I- Lo r r N (L ef3 691 N N N 69 N 69 I- N V 69 (O 00 00 N ER i EL) i i i EiT i i i i i i i i ER 6c3 Eck i Cl) Eck i ER O O O O O O O O O O O O O O O O O O N 'a (O - O -0 - � � � O V m m m m m m m m O I- O r O r m M 0 -00 0') -0 -0 -0 -0O1 N In In (0 -. 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O N O O r 0 ° pp rUU _ � -a 0 0 0 R rn cm ar } 0 0 w N m a 0 0 0 0 E a r c H 0 R fO t t N L 0 o H H L N O 0 � � L z N.3.b KEYS 2017 MOA 2017 MEMORANDUM OF AGREEMENT FLORIDA FOREVER KEYS PROJECTS MONROE COUNTY This Memorandum of Agreement ("Agreement") is made and entered into by and between Monroe County, Florida, a political subdivision of the State of Florida ("County"), and the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida ("Trustees"). The Trustees' agent in all matters shall be the State of Florida Department of Environmental Protection ("DEP"), Division of c State Lands("DSL").l� Lq 0 WHEREAS, the parties entered into a Memorandum of Agreement dated November 21, 2016 (hereinafter"2016 MOA")which is now superseded by this new Agreement; and WHEREAS, the parties acknowledge their successful partnership in the acquisition of lands within Florida Forever projects in the Florida Keys pursuant to the 2016 MOA; and cv WHEREAS, the parties also acknowledge the need to retire development rights both inside and W outside the Florida Forever projects in the Florida Keys in light of the fact that the number of undeveloped, privately owned parcels in the Florida Keys far exceeds the number of Rate of Growth Ordinance allocations the County is allowed to issue through 2023 pursuant to the Rule 28-20.140 of the Florida Administrative Code, as adopted by the Governor and Cabinet sitting as the Administration Commission;and WHEREAS, the parties wish to pursue a modified partnership whereby, generally speaking, State funds will be used to acquire those lands within the Florida Forever projects and County funds will be used to acquire those lands outside Florida Forever projects; and WHEREAS, on behalf of the Trustees, DSL is in the process of acquiring property located c within the project boundary for the Florida Keys Ecosystem, Coupon Bight/Key Deer, and North Key Largo Hammocks Florida Forever Projects in accordance with Chapter 259, Florida Statutes r (collectively referred to herein as the"Projects"); and i WHERE AS, the parties agree that it is in the best interests of the state for County and DSL to cooperate on certain aspects of the acquisition of these Projects; and WHEREAS, County has agreed to take the lead in negotiating the acquisition of some of the parcels within the Projects, ordering pre-acquisition due diligence products, including but not limited to p J � gp q g p � g appraisals, boundary surveys or sketches, title search products, environmental assessments and the like in order to facilitate the Trustees' acquisition of the parcels. NOW, THEREFORE, in consideration of the mutual benefits to County and DSL it is agreed as follows: 1. Intent of the Parties. The above recitals are true and correct and are incorporated herein CJ by the reference. The parties intend for this Agreement to serve as an acquisition agreement between them as authorized and contemplated by Rule 18-1.014, Florida Administrative Code. This Agreement supersedes any and all prior agreements, arrangements, or delegations between the parties related to the subject matter described herein. 2. Parcels Covered by this Agreement.This Agreement shall only apply to parcels located within the Projects and specifically described on Exhibit "A" attached hereto. Exhibit "A" may be amended from time to time to include additional parcels, delete parcels or reprioritize parcels as needed. Exhibit"A" shall be deemed a part of the negotiation strategy documenting offers and counteroffers, and Page 1 of Packet Pg. 3039 N.3.b thus treated as confidential and exempt from section 119.07(1), Florida Statutes, as described in subsection 253.025(9)(d), Florida Statutes. The Projects are ranked on the Florida Forever "A" list and are eligible for negotiation under the DSL land acquisition work plan as ranked projects. The County shall obtain written confirmation from DSL regarding the availability of funds prior to entering into a contract for the acquisition of any parcel under this Agreement or proceed at its own risk. The terms "parcel" or "parcels" as used herein shall mean and refer to only those parcels described on Exhibit "A" as amended from time to time. 0 3. Election of Option by County. 0 a. Title to Vest in County. County may acquire parcels within the Projects with its own funds and have title vest in the name of the County. County shall notify DSL of its intent to acquire parcels within the Projects with County funds prior to initiation of negotiations. To the extent the County desires to purchase parcels with County funds with title vesting in the County, then County shall be responsible for acquiring and paying for all pre-acquisition costs and due diligence products, and Trustees shall have no obligations or costs whatsoever. CD N . Title to Vest in Trustees. If County desires to utilize state funds and have title to CL a parcel vest in the name of the Trustees, then County must notify DSL of its intent prior to initiation of negotiations and follow the requirements and procedures outlined in this Agreement. Trustees will pay one hundred percent (100%) of the purchase price for the parcel,unless, County, in its absolute discretion determines to contribute funds toward Trustees'purchase price. County understands at any time DSL may pursue acquisition of parcels within the Projects on behalf of Trustees, but will coordinate with County to ensure that County and DSL are not negotiating acquisition of the same parcels. For parcels which County desires to use state funds, DSL will direct County as to whether County or DSL will take lead on a particular parcel acquisition, including negotiating and acquiring all necessary pre-acquisition due diligence products for that parcel. The real property interest to be acquired by Trustees in a parcel may be fee simple absolute or less-than-fee; provided, however, that if a less-than-fee interest is to be acquired DSL shall have agreed to the form of the acquisition, the property rights to be acquired and the legal rights and responsibilities to be obtained or assumed, and the specifications for such less-than-fee r acquisition prior to County initiating negotiations for the parcel. If County elects this option, then undivided fee simple title to each parcel acquired pursuant to this Agreement will vest 100% in the Trustees. 4. Pre-Acquisition Costs Sharina. m a. Costs Sharing Responsibility. If the County elects to use state funds with title vesting in the Trustees, and has been directed by DSL to take lead on a parcel acquisition, then County will initially acquire and pay for all pre-acquisition due diligence products, including but not limited to appraisals (including timber cruises, if applicable), boundary surveys or sketches, title search products, environmental assessments and the like and any other studies, inspections to accurately value and ascertain the actual condition of the parcel ("Pre-Acquisition Costs"), and, subject to the limit set below, Trustees will reimburse County for one hundred percent (1 %) of documented Pre-Acquisition Costs at closing for the parcel, but only those costs for which County receives DSL approval prior to the cost CJ being incurred (the "Reimbursed Costs"). In the event a parcel under contract for purchase by the Trustees does not close, Trustees will reimburse the County the Reimbursed Costs associated with that parcel within 90 days of SL's receipt of notification by County and submission of documentation of the costs involved. In no event shall Trustees' total reimbursements to County under this Agreement exceed the aggregate total of$3 .0 b. Vendor Selection Generally. If County elects to use state funds with title vesting in the Trustees, and has been directed by DSL to take lead on a particular parcel, then for each pre-acquisition due diligence product the County shall select vendors from DSL's pre-approved vendor Page 2 of Packet Pg. 3040 N.3.b list unless otherwise directed by DSL. County shall ensure that all vendors follow all the rules and requirements of DSL and the Trustees for the preparation of the due diligence products so the products may be relied upon by DSL and the Trustees. C. Appraiser Selection. County shall obtain DSL's prior approval for the selection of appraiser(s). Prior to selecting an appraiser, DSL's Chief Appraiser shall review and approve: (i) any appraisal instructions to be provided to the proposed appraiser(s); and (ii) the scope of services to be provided by the selected proposed appraiser. c 0 d. Completed Products. County shall provide a copy of all due diligence products to DSL within 3 business days after completion. W 76 e. Reimbursement Requirements. At the time County requests the reimbursement, County shall furnish to DSL satisfactory evidence of payment of the Pre-Acquisition Costs and submit to DSL an affidavit signed by legal counsel for the County certifying that all Pre- Acquisition Costs were actual,reasonable and legally incurred. CD N N f. DSL's Real Estate Broker. County understands and agrees that DSL may contract by separate agreement with a real estate broker to make offers on behalf of Trustees to acquire parcels for the Trustees within the Projects for pre-determined amounts, perform document preparation in conjunction with DSL and title and closing service vendors, and arrange execution of conveyance documents for select parcels within the Projects. 5. Appraisal Mapping. The parties acknowledge that DSL has provided certain snaps for the Projects. County assumes responsibility for providing at Trustee's cost all additional appraisal maps 0. necessary or appropriate for use in preparing appraisals in compliance with the procedures and requirements set forth in section 253.025, Fla. Stat., and Rule 18-1.006, Fla. Admin. Code. The appraisal maps shall be reviewed and approved by DSL before County proceeds with appraisals. 6. Appraisals. a. Generally. County will acquire at Trustee's cost such number of appraisals (including timber cruises as appropriate) as are required under the provisions of section 253.025(8), Fla. Star.,and Rule 18-1.006, Fla.Admin. Code. U) b. Communication rotocol. In order to protect the integrity of the appraisal process and all of the parties to the proposed acquisition, a Communication Protocol will exist between all said parties and the selected appraiser(s). This Communication Protocol should be inserted into all appraisal contracts or appraisal agreements for the project,as follows: The selected appraiser(s) will be allowed, and encouraged, to communicate with and receive data from the property owners, their representatives, non-governmental organizations (NGO's), DSL personnel and other state or county agency personnel about all things pertaining to the subject property including physical characteristics, c� economic characteristics, surveys, inventories, timber data, crop production and yields, property sales in the area that the appraiser should know about; anything of a factual basis that the appraiser should know relative to the value of the subject property, including what the owners believe the property is worth and why. The appraiser will not be allowed to discuss or communicate with the property owners, their representatives, non-governmental organizations (NGO's), non DSL appraisal bureau personnel or other state or county agency personnel anything related to the appraiser(s) valuation of the subject property including techniques or methods of appraisal being considered or used,nor any studies, analysis, opinions or conclusions Page 3 of Packet Pg. 3041 N.3.b regarding trends, adjustments or values being considered for or included in the appraisal report. Any discussions of this nature that the selected appraiser(s) want or need to have during the appraisal process will only be between the appraiser(s) and the selected fee reviewer, the Bureau of Appraisal Staff Appraiser assigned to the project and the DSL Chief Appraiser. Further, report excerpts, sections,partial drafts, completed drafts or final reports will not be provided to any parties other than the selected fee reviewer, the Bureau of Appraisal Staff Appraiser assigned to the project and the DSL Chief Appraiser until the reports become available as public records as c set forth in Chapter 119,F.S. Violation of the Communication Protocol may result in the appraisal(s) being disqualified for use in the proposed acquisition, and may be 0. considered a breach of ethical and standards obligations by the alleged offending appraiser(s). C. Review. County shall provide a copy of all appraisals to DSL within three (3) business days after the County's receipt of completed appraisals. DSL, or its contract review appraiser, r will review appraisals obtained pursuant to this Agreement in accordance with all DSL standards and requirements. The reports and/or reviews will be forwarded to County as each becomes available for its W use in negotiating the purchase of the parcels. All appraisals prepared pursuant to this Agreement will CL comply with the procedures and requirements set forth in Section 253.025(8), F.S. and Section 18-1.006- 007, F.A.C. and DSL's Bureau of Appraisals Supplemental Appraisal Standards. In addition, an affidavit from each appraiser shall be submitted prior to DSL's review of the appraisals certifying that the appraiser has no vested or fiduciary interest in the parcels) being appraised. No parcel is eligible for negotiation and no appraisal eligible for reimbursement as provided for herein unless and until the appraiser and appraisals reports are approved by DSL. 0 7. Negotiations. If County elects to utilize state funds and have title vest in the naive of the Trustees, then any negotiations with the owners of the parcels conducted by the County shall be in strict compliance with this Agreement and in a manner that assures the most favorable price and terns for the Trustees. The County shall not begin negotiations until an approved negotiation strategy has been provided by DSL. The County will notify DSL when negotiations begin and tenninate, and, at the r conclusion of its involvement with the negotiations for a parcel, the County will provide DSL with a written summary of all negotiations, including copies of written offers and counteroffers. All contracts or option agreements must be on DSL forms and approved by DSL, and, unless otherwise specified herein, must name the Trustees as purchaser. The Trustees' legal name is, "Board of Trustees of the Internal Improvement Trust Fund of the State of Florida." In negotiating contracts or option agreements in which � the Trustees are named as purchaser, County is advised that the Trustees will not pay any portion of the documentary stamp tax or ad valorem real property taxes, nor do the Trustees have statutory authority to enter into indemnity agreements or agree to limit the legal or equitable remedies of the people of the State of Florida. In undertaking such negotiations,County is acting as a fiduciary for DSL and the Trustees. . Limitations on Financial Responsibility. If County elects to utilize state funds and have title vested in the name of the Trustees,then Trustees' share of the purchase price for each parcel shall not exceed one-hundred percent (100%) of the DSL approved purchase price, unless otherwise agreed to by DSL, or result in a total purchase price contribution from County and Trustees that exceeds the maximum t� amount detennined by the DSL approved negotiation strategy for the parcel in question (the "DSL Approved Value"). DSL reserves the right to revise the DSL Approved Value for any reason whatsoever until the date DSL or the Trustees approve a contract to purchase the parcel, which reasons may include, but are not limited to, issues raised by completed survey, changes in market conditions, zoning or and'or land use. Trustees will pay no part of normal seller closing costs required by the contract. . Closings. For the closing of any parcel title to which will vest in the Trustees, DSL shall set the date, time, and place of closing, which may include mail out closings, and County and DSL agree that DSL will furnish and supervise title and closing services through one of its selected vendors. All Page 4 of Packet Pg. 3042 N.3.b closing documents, including but not limited to closing statements, the seller's title, possession and lien affidavit certified to DSL and title insurer, and a seller's environmental affidavit, shall all be on DSL forms provided by DSL. DSL will approve or reject each item required for closing under this Agreement. 1 . Confidentiality. Pursuant to Sections 253.025(8)(f) and 253.025(9)(d), F.S. and Chapter 18-1, F.A.C., County, on its behalf and on behalf of its employees and agents, warrants that it shall maintain the confidentiality of all appraisals, offers, counteroffers and other negotiation matters until an option agreement is executed, or if no option is executed, two weeks before a contract or agreement for c purchase is considered for approval by the County or Trustees. County may disclose such confidential information only to authorized personnel who sign a confidentiality agreement,the form of which is made part of this Agreement as Exhibit`B". Requests to add authorized personnel must be made in writing, and County must receive the written consent of DSL. All confidentiality requirements outlined above shall apply to all individuals added to the list. County understands and agrees that all documents, papers, letters, maps, and other materials (collectively, "records") specifically relating to the acquisition of any parcels within the Projects by the Trustees will become public record (as defined in Chapter 119, F.S.) when an option agreement between the seller and the Trustees is executed, or if no option is executed, two weeks before a contract or agreement for purchase between the seller and the Trustees is considered for W approval by the Trustees, and at that time all records of the County relating to the acquisition shall CL LU become public record and shall be subject to public review pursuant to the provisions of Chapter 119, F.S. in the same manner as are other public records. If an option contract or a contract or agreement for the purchase between the seller and the Trustees for a parcel within the Projects is not consummated, then as stated in Section 253.025(8)(f), F.S., DSL will determine when the passage of time has rendered the conclusions of value in the appraisal reports invalid and DSL will provide written authorization to County as to when it may release the appraisal reports. DSL will require as a condition of recommending approval of a purchase instrument by the Trustees, a certification that the County has maintained the confidentiality of the appraisals, offers and counteroffers, and other negotiation matters. This certification shall be in the form of a letter signed by legal counsel for the County. In addition to other remedies c provided by law, this Agreement may be terminated by DSL if the County fails to allow public access to any such records once they are no longer confidential. rr 11. Terms and Conditions of Transfer. If the County initially elected to acquire a parcel with County funds, and the County secures an option to purchase or agreement to purchase a parcel Ch within the Projects, County may still offer the Trustees the right to either accept an assignment of the option or agreement from County or purchase that parcel from County subsequent to County's acquisition ¢' of the parcel. DSL on behalf of Trustees shall have the absolute discretion for any reason or none at all to m decline either an assignment or direct purchase from the County, or to choose whichever of the two options it deems best. County understands that the Trustees and DSL must follow the requirements set forth in Section 253.025, F.S., and Chapter 18-1, Florida Administrative Code, in acquiring from County any right, title, or interest that County acquires and that any such acquisition of a parcel from County must comply with all applicable laws, rules and policies in effect at the time, and be subject to the approval of the Trustees. County understands that any acquisition that does not strictly comply with the terms of this Agreement is conducted at the County's risk and neither Trustees nor DSL are obligated to close on the parcel or reimburse County for funds expended. 12. Project a e e t. County or its agent shall, no less than monthly or upon request by DSL, provide selected project infonmation to DSL for each parcel acquisition covered by this Agreement. The selected project information and the format for delivery of that information to DSL shall be detennined by DSL to assure consistency with current and proposed DSL data systems development. 13. Legislative Appropriation. The State of Florida's and the Trustees' performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. Page 5 of Packet Pg. 3043 14. Notice Provision. To"DSL". To"County": Division of State Lands Monroe County Administrator Attention to Division Director 1100 Simonton Street State of Florida Department of Key West,Florida 33040 c Environmental Protection 305.292.4441 3900 Commonwealth Blvd., MS 115 Tallahassee,FL 32399 Monroe County Attorney (850)245-2555 1111 12TH Street, Suite 408 76 Key West, Florida 33040 305.292.3470 15. Amendment. This Agreement may be amended from time to time in writing executed CD N cv by both parties. `" CL 16. Termination. Notwithstanding any provision to the contrary, this Agreement shall terminate no later than June 30,2018,unless extended by written amendment between the parties hereto. Any pre-approved costs incurred by County prior to this date will be reimbursed. Any costs incurred after the June 30, 2018,will not be reimbursed. Either party may terminate this Agreement by delivering written notice of its intent to terminate to the other party sixty(60) days prior to the date of termination. i Any pre-approved costs incurred prior to the date of the termination notice will be reimbursed, and any costs incurred after the date of the tennination notice will not be reimbursed. c MONROE COUNTY,FLORIDA, BOARD OF TRUSTEES OF THE INTERNAL a political bdivision of the IMPROVEMENT TRUST FUND OF THE rr State o orida STATE OF FLORI A o i By: By: Y ¢, Gegrge Neugent _1-CA A m Printed/Typed Name Printed/Typed Name As its: Mayor As its: Title 0,1211 T1 7 Title c APPROVED A T FO D L TY s � ARTMENT A OF2N MNDPK CLERK ATTORNEY U it MONROE COU PRO CLERK _ R,JILE R .� Page 6 of 8 Packet Pg. 3044 N.3.b Exhibit "A" Parcels within the project boundary for the Florida Keys Ecosystem, Coupon Bight/Key Deer, and North Key Largo Hammocks Florida Forever Projects. .� 0 0 76 cv cv i 0 0 N rr i 0 U Page 7 of Packet Pg. 3045 N.3.b Exhibit"B" Confidentiality Agreement The undersigned County staff agree to maintain the confidentiality of appraisal information and negotiations concerning the parcels identified in the Memorandum of Agreement between County and the Board of Trustees of the Internal Improvement Trust Fund for those parcels, as required by Section c 253.025, F.S.,and Chapter 18-1, F.A.C... and by this Confidentiality Agreement. 0 76 Date Printed Name Signature :5 Bob ShillingerCD Michael Roberts CL Charles G. Pattison S -3111 Mark J. Rosch Adele V. Stones 0 Christine Hurley aL . Mayte Santamaria Elizabeth Bergh r Deborah Lofberg __ Chi Patricia Eables U) Kevin Wilson it Lisa Tennyson Roman Gastesi � t Emily Schemper 11-14 Brian Bradley / cJ f� Page 8 of Packet Pg. 3046 FIRST AMENDMENT T THE 217 MEMORANDUM OF AGREEMENT AND CONFIDENTIALITY ACKNOWLEDGEMENT FOR THE FLORIDA FOREVER KEYS PROJECTS LOCATED IN MONROE COUNTY 0 THIS FIRST AMENDMENT TO THE 2017 MEMORANDUM OF AGREEMENT ("First Amendment") is made 0. and entered into effective D , by and between Monroe County ("County") and the BOARD OF TRUSTEES OF THE INTERNAL IMPROVEMENT TRUST FUND OF THE STATE OF FLORIDA 76 ("Trustees"). Trustees' agent in all matters shall be the State of Florida Department of Environmental Protection ("DEP"), Division of State Lands ("DSL"). RECITALS: cv A. County and Trustees entered into a Memorandum of Agreement dated on or about August 16, CL 2017 (the "Agreement"). B. The Agreement concerns the sale of certain Property in Monroe County, Florida to the Trustees, located within the project boundary for the Florida Keys Ecosystem, Coupon Bight/Key Deer, and North Key Largo Hammocks Florida Forever Projects in accordance with Chapter 259, Florida Statues i (collectively referred to herein as the "Projects"). C. County and Trustees wish to extend the 2017 Memorandum of Agreement Expiration Date, as defined in Paragraph 16 of the Agreement, pursuant to the terms of this First Amendment. o N D. The undersigned County staff agree to maintain the confidentiality of appraisal information and rr negotiations concerning the parcels identified in the Memorandum of Agreement between County and the Trustees for those parcels, as required by Section 253.025, F.S., and Chapter 18-1, F.A.C., and by this Confidentiality Agreement. NOW THEREFORE, in consideration of the Recitals, Ten Dollars, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, County and Trustees mutually agree as follows: ca 1. Recitals. The Recitals set forth hereinabove are true and correct, and such Recitals and the Agreement are incorporated herein by reference. 2. Extension of Agreement Expiration Date. As defined in Paragraph 16 of the Agreement, the Agreement shall terminate no later than June 30, 2020, unless extended by written amendment between the parties hereto. 3. Parcels Covered by this Agreement. The parcels covered by this Agreement are shown as Exhibit "A" attached hereto and have not been modified. m 4. Confidentiality. The Confidentiality Agreement is shown as Exhibit "B" attached hereto and has been modified to reflect staff changes. Page 1 of 4 Packet Pg. 3047 N.3.b S. Ratification. Except as modified by this First Amendment,the 2017 Agreement is hereby ratified and confirmed. In the event of a conflict between the 2017 Agreement and this First Amendment, this First Amendment shall control. Hereinafter, the term Agreement shall collectively mean the Agreement, as modified by this First Amendment. HEREOF,County has set its hand(s) and seal(s) as of the effective date set forth above. ®County" "County" pq MONROE COUNTY, FLORIDA, 76 adok, Clerk apolitical subdivision of the State of Florida ,. ..,... cv y: y: Print Name: 3 ' David Rice, ayor 6 Deputy Clerk Date: &01 t _ 0 IN WITNESS WHEREOF,Trustees has set its hand and seal as of the effective date set forth above. N "Witnesses as to Trustees" "Trustees" rr BOARD OF TRUSTEES OF THE INTERNAL yi IMPROVEMENT TRUST FUND OF THE STATE OF FLORIDA DIVISION OF STATE LANDS OF THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION o f By:/ Print N e: _ t 4 Calliey ,DeHaven Di ector r�� i ... Date: Print Name: Approved as to For d eg/y: 0 By: MONROE COUNTY ATTORNEY DEP r �ey APPR7prT�R�(ORM Date, _L2,L19 IL IPA ®,J . Page 2 of 4 Packet Pg. 3048 N.3.b Exhibit"A„ Parcels within the project boundary for the Florida Keys Ecosystem,Coupon Bight/Key Deer,and North Key Largo Hammocks Florida Forever Projects. o 0 76 cv CL cv 0 0. 0 N rr 0 CJ U Page 3 of 4 Packet Pg. 3049 Exhibit"B" Confidentiality Agreement 0 The undersigned County staff agree to maintain the confidentiality of appraisal information and 0. negotiations concerning the parcels identified in the Memorandum of Agreement between County and the Board of Trustees of the Internal Improvement Trust Fund for those parcels, as required by Section 76 253.025, F.S., and Chapter 18-1, F.A.C., and by this Confidentiality Agreement. cv Date Printed Name Signattire W CL tS Bob Shillinger Michael Roberts ZU Is Charles Pattison 4 ¢� I Mark Rosch 0 Adele Stones Christine Hurley r _ Elizabeth Bergh kL rr Kelly Cummins Patricia Eables (o i Z--O Kevin Wilson -_- I Lisa Tennyson Is Roman Gastesi -221116 Emily Schemper l Brian Bradley 1 Cynthia Guerra Page 4 of 4 Packet Pg. 3050 SECOND AMENDMENT TO THE 2017 MEMORANDUM OF AGREEMENT AND CONFIDENTIALITY ACKNOWLEDGEMENT FOR THE FLORIDA FOREVER KEYS PROJECTS LOCATED IN MONROE COUNTY 0 0 0. THIS SECOND AMENDMENT TO THE 2017 MEMORANDUM OF AGREEMENT ("Second Amendment") is made and entered into effective by and between Monroe County ("County") ...........'-- 76 and the BOARD OF TRUSTEES OF THE INTERNAL IMPROVEMENT TRUST FUND OF THE STATE OF FLORIDA :5 ("Trustees"). Trustees' agent in all matters shall be the State of Florida Department of Environmental Protection ("DEP"), Division of State Lands ("DSL"). N CD R E C I T A L S: W CL A. County and Trustees entered into a Memorandum of Agreement dated on or about August 16, 2017 (the "Agreement"). B. The Agreement concerns the sale of certain Property in Monroe County, Florida to the Trustees, 0 located within the project boundary for the Florida Keys Ecosystem, Coupon Bight/Key Deer, and North 2 Key Largo Hammocks Florida Forever Projects in accordance with Chapter 259, Florida Statues 0 (collectively referred to herein as the"Projects"), C. County and Trustees wish to extend the 2017 Memorandum of Agreement Expiration Date, as .2 defined in Paragraph 16 of the Agreement, pursuant to the terms of this Second Amendment, T) D. The undersigned County staff agree to maintain the confidentiality of appraisal information and rr negotiations concerning the parcels identified in the Memorandum of Agreement between County and the Trustees for those parcels, as required by Section 253.025, F.S., and Chapter 18-1, F.A.C., and by this Confidentiality Agreement. U) NOW THEREFORE, in consideration of the Recitals, Ten Dollars, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, County and Trustees mutually agree as follows: 1. Recitals. The Recitals set forth hereinabove are true and correct, and such Recitals and the 0 Agreement are incorporated herein by reference. 2. Extension of Agreement Expiration Date. As defined in Paragraph 16 of the Agreement, the Agreement shall terminate no later than June 30, 2022, unless extended by written amendment between the parties hereto. 1 Parcels Covered by this Agreement. The parcels covered by this Agreement are shown as Exhibit "A" attached hereto and have not been modified. E 4. Contfident,iality. The Confidentiality Agreement is shown as Exhibit "B"attached hereto. All signatures dated 2018 are reproduced from Exhibit "B"of the First Amendment to this Memorandum Of Agreement and shall remain in full force and effect during this extension period. All signatures dated 2020 reflect additions to the Exhibit"B". Page 1 of 4 Packet Pg. 3051 N.3.b 5. Ratification. Except as modified by this Second Amendment, the 2017 Agreement is hereby ratified and confirmed. In the event of a conflict between the 2017 Agreement and the First Amendment, and Second Amendment, this Second Amendment shall control. Hereinafter, the term Agreement shall collectively mean the Agreement, as modified by this Second Amendment. 0 0 IN WITNESS WHEREOF,County has set its hands and seal(s)as of the effective date set forth above, 76 � `.Wt� sses a to County„ "County" I ONROE COUNTY,FLORIDA, >A E C Itvrd adsk,Clerk a political subdivision of tre State of Florida ., cV Fv CL 0y.. Print Name: eat r rrut ers Mayor _ AS t Clerk ate: °� •• . O f rtttiTt` t't',a E1` � "'O ,RBIs � 0 ASSISTANT COUNTY ATTORNEY � IN WITNESS WHEREOF,Trr.steel has set its hand and.seal as of the effective date set forth above, 4/2 9/2 0 T) "Witnesses as to Trustees" "Trustees" rr 0 BOARD OF TRUSTEES OF THE INTERNAL IMPROVEMENT TRUST FUND OF THE STATE OF FLORIDA DIVISION OF STATE LANDS OF THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION t d t �"'✓ .✓' ,dL' ,,fir ,A a0 y PrintName: r � Callie DeHaven Director, Date: `' x a 2 0' r J Print Name:. � Approved as to Form and Legality: gDEP Attorney Date:..... � C Page 2 of Packet Pg. 3052 N.3.b Exhibit"A" Parcels within the project boundary for the Florida Keys Ecosystem,Coupon Bight/Key Deer,and North o 0 Key Largo Hammocks Florida Forever Projects. 76 cv CL cv 0 rr U 0 CJ U Page 3 of 4 Packet Pg. 3053 Exhibit"B" Confidentiality Agreement 0 0 0. The undersigned County staff agree to maintain the confidentiality of appraisal information and W negotiations concerning the parcels identified in the Memorandum of Agreement between County and 76 the Board of Trustees of the Internal Improvement Trust Fund for those parcels, as required by Section 253.025, F.S.,and Chapter 1 -1, F.A.C.,and by this Confidentiality Agreement, N CD Date Printed Name Sinati re CL .tf _ Z Bab 5hillin er ' - Michael Roberts _ `; ZLa Charles Pattison I Mark Rosch }..m *, `... b Adele Stones .` ., " 0 ?, P Christine Hurle; r� _ I Elizabeth Ber 'h -w ✓'j rCr KelhLCumminls _.. k�R tP z 1 Patricia Eables Kevin Wilson ('1 ( ' Lisa Tennyson Roman Gaste_i �- C � __ ~..4 EmilySchem, er .. .. j rl r Brian Bradley Cynthia Guerra Paunece Scull " Dina Gambuzza _. .. R 1r4 h xi _. ______ _m_.� .. � i. -� t " Cheryl Cioffari e( Page 4 of 4 Packet Pg. 3054 Monroe County Board of County Commissioners Fiscal Years 2021 thru 2025 Capital Improvement Program - CIP Appropriation Plan Big Coppitt Waste Water Project Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Project Categories To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total Fund 310 Big Coppitt Wastewater 1,415,323 712,000 712,000 712,000 712,000 712,000 3,560,000 4,975,3 310 55011 Big Coppitt VWV Spec Assmt 1,414,000 707,000 707,000 707,000 707,000 707,000 3,535,000 4,949,0 310-54503 Big Copp Assmt Refund 1,323 5,000 5,000 5,000 5,000 5,000 25,000 26,3 Total Project Cost 2,830,646 712,000 712,000 712,000 712,000 712,000 3,560,000 6,390,E Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Means of Financing To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total C Fund 310 Big Coppitt Spx Assmts 297,323L712,,000 437,018 362,000 362,000 337,000 2,210,018 2,507,3 Fund 310 Big Coppitt VWV Funds 1,118,000274,982 350,000 350,000 375,000 1,349,982 2,467,9 C0. Total Funding 1,415,323 712,000 712,000 712,000 712,000 3,560,000 4,975,3 CL N N N CJ I C r N I N Fiscal Year 2021 Packet Pg. 3055 418 Monroe County Board of County Commissioners Fiscal Years 2021 thru 2025 Capital Improvement Program - CIP Appropriation Plan Duck Key Waste Water Project Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Project Categories To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total Fund 311 Duck Key Wastewater 35,000 162,325 162,325 162,325 162,325 162,325 811,625 846,E 311-54504 Duck Key Spec Assmt Refund 5,000 5,000 5,000 5,000 5,000 5,000 25,000 30,0 311-590990 Reserves-Contingency 0 82,100 82,100 82,100 82,100 82,100 410,500 410,5 311-590991 Cash Balance Fund 311 0 45,225 45,225 45,225 45,225 45,225 226,125 226,1 PE0809 Duck Key WW Spec Assmts 30,000 30,000 30,000 30,000 30,000 30,000 150,000 180,0 ^� Total Project Cost 70,000 162,325 162,325 162,325 162,325 162,325 811,625 881,E UJ c Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Means of Financing To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total c 0. Fund 311 Duck Key Spx Assmts 35,000 162,325 162,325 162,325 162,325 162,325 811,625 846,E Total Funding 35,000 162,325 162,325 162,325 162,325 162,325 811,625 846,E CL N N N CJ I c r N I N Fiscal Year 2021 Packet Pg. 3056 421 Monroe County Board of County Commissioners Fiscal Years 2021 thru 2025 Capital Improvement Program - CIP Appropriation Plan Cudjoe Regional WW Project Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Project Categories To Date Adopted FY 2022 FY 2023 FY 2024 FY 2025 Total Total Fund 312 Cudjoe Reg.Wastewater 11,528,670 2,526,709 2,416,633 2,409,741 2,409,741 2,409,741 12,172,565 23,701,2 312-54505 Cudjoe Reg Spec Asst Refund 0 25,000 25,000 25,000 25,000 25,000 125,000 125,0 312-55013 Cudjoe Reg VWV Spec Assmt 1,353,416 202,021 202,021 193,921 193,921 193,921 985,805 2,339,2 312-590207 Debt Service Payments 10,175,254 2,125,740 2,125,740 2,125,740 2,125,740 2,125,740 10,628,700 20,803,9 312-590990 Fund 312 Reserves 0 173,948 63,872 65,080 65,080 65,080 433,060 433,0 ^� Total Project Cost 23,057,340 2,526,709 2,416,633 2,409,741 2,409,741 2,409,741 12,172,565 35,229,9 UJ c Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Means of Financing To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total c 0. Fund 312 Cudjoe Reg.VWV Proj. 11,528,670 2,526,709 2,416,633 2,409,741 2,409,741 2,409,741 12,172,565 23,701,2 Total Funding 11,528,670 2,526,709 2,416,633 2,409,741 2,409,741 2,409,741 12,172,565 23,701,2 76 CL N N N CJ I c r N I N Fiscal Year 2021 Packet Pg. 3057 426 Monroe County Board of County Commissioners Fiscal Years 2021 thru 2025 Capital Improvement Program - CIP Appropriation Plan Long Key Wastewater .,..................,..,. Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Project Categories To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total Fund 315 Long Key Wastewater 1,400,000 305,836 0 0 0 0 305,836 1,705,8 PE1601 Long Key WW 1,400,000 305,836 0 0 0 0 305,836 1,705,8 Total Project Cost 2,800,000 305,836 0 0 0 0 305,836 3,105,8 Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Means of Financing To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total Fund 315 Transf in Fm 304 1,400,000 305,836 0 0 0 0 305,836 1,705,8 c Total Funding 1,400,000 305,836 0 0 0 0 305,836 1,705,8 c r N N N I a) c r N I N Fiscal Year 2021 Packet Pg. 3058 437 N.3.d MONROE COUNTY,FLORIDA BOARD OF COUNTY COMMISSIONERS RESOLUTION NO. 221 - 2021 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA APPROVING THE UPDATE TO THE CANAL MANAGEMENT MASTER PLAN (CMMP) BY ADOPTING THE CANAL RESTORATION PROGRAM GUIDANCE DOCUMENT AND BY ADOPTING THE REVISED GUIDELINES TO SELECT CANALS FOR RESTORATION AND THE �! CANAL RESTORATION PROJECT RANKING LIST. y i WHEREAS,the Florida Keys are designated as an Area of Critical State Concern to protect the many , significant resources,including the protection and improvement of nearshore water quality; and i WHEREAS, the waters surrounding the Florida Keys of Monroe County, Florida, are situated within the boundaries of the Florida Keys National Marine; and WHEREAS, the waters surrounding the Florida Keys of Monroe County, Florida, are designated as Outstanding Florida Waters; and N WHEREAS, the Florida Keys National Marine Sanctuary (FKNMS) established a Water Quality Protection Program in 1994 to maintain and restore the ideal water quality needed for the marine ecosystem in the Florida Keys and the sanctuary waters; and 0 WHEREAS, the Florida Department of Environmental Protection (FDEP) in 2008, developed the Florida Keys Reasonable Assurance Document FKRAD for the purpose of addressing both anthro o enic Y ( ) p p g p g � nutrient loading and diminished dissolved oxygen concentrations within canals; and WHEREAS, in 2012/2013, the County prepared a 2013 Canal Management Master Plan (CMMP) which included an evaluation of virtually every canal in the county,including all the municipalities; and WHEREAS,in 2012 over 500 canals were visited, tested and ranked for water quality,resulting in 300 canals being considered impaired and not meeting State water quality standards; and E WHEREAS, in 2013 FDEP water quality criteria for Dissolved Oxygen (DO) was modified from the 4 mg/L (at any location at any time) threshold to a 42 percent saturation (based on 24-hr measurements at a specified location); and Page 1 of 6 Packet Pg. 3059 N.3.d WHEREAS, the FDEP methodology resulted in a change from 300 canals to 104 canals being considered impaired and not meeting State water quality standards; and WHEREAS,the County completed eight canal restoration demonstration projects to evaluate water quality improvement and restoration options; and w 0 WHEREAS, the County has evaluated and ranked the remaining 96 canal restoration projects in unincorporated Monroe County for water quality improvement and restoration options; and WHEREAS, as an Area of Critical State Concern, the County has a Work Program adopted by the Administration Commission,providing tasks the County must complete, and cv WHEREAS, Administration Commission Rule 28-20.140, F.A.C., became effective on November 26, 2020, and includes a Canal Restoration Implementation portion within the Work Program, and; and WHEREAS,Rule 28-20.140 (5)(d)l., F.A.C., states: By December 30, 2020, Monroe County shall update the 2013 Canal Management Master Plan(CMMP) to include any updated water quality assessments of canals, a methodology to prioritize need for water quality improvement, appropriate restoration options and revised canal rankings based on new information; and i WHEREAS,Rule 28-20.140 (5)(d)2., F.A.C., states: By December 30, 2020, Monroe County shall develop and adopt guidelines to select canals for restoration, including a process to evaluate the feasibility of the project, the proposed restoration design (evaluate long-term cost-effective solutions) and associated funding needs; and cv WHEREAS,Rule 28-20.140(5)(d)5.,F.A.C., states:By July 1, 2021, and each year thereafter until c� 2030, Monroe County shall identify canal restoration projects and implementation plans for each canal N project. Monroe County shall provide a list of selected canal restoration projects to the Department of Economic Opportunity by October 1st of each year to be completed during the following work program reporting period, and 0 WHEREAS, Monroe County has updated the Canal Management Master Plan (CMMP) Guidance r� Document and guidelines to select canals for restoration, pursuant to the requirements of Rule 28-20.140, E F.A.C., and WHEREAS, the quality of nearshore waters, water bodies, wetlands, mangroves, seagrass(es), and other natural native features of Monroe County, is critical to the environmental, economic, and recreational prosperity of Monroe County, and to the health, safety, and welfare of the residents of and visitors to Monroe County; and a� WHEREAS, it is a valid public purpose for Monroe County to restore and protect water resources; and WHEREAS,it serves a public purpose for Monroe County to approve the updated CMMP and adopt the guidelines to select canals for restoration; Page 2 of 6 Packet Pg. 3060 N.3.d NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY: Section 1. The recitals contained herein are true and correct and are hereby incorporated as if fully set forth herein, e Section 2: The Board of County Commissioners does hereby approve the update to the Canal Management Master Plan by adopting the Canal Restoration Program Guidance Document attached as Exhibit 1 and by adopting the Revised Guidelines to Select Canals for Restoration, attached as Exhibit 2 and approving the Canal Restoration Project Ranking List, attached as Exhibit 3. cv CD Section 3: This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED, by the Board of County Commissioners of Monroe County, Florida at a regular meeting of said Board on the 16`h day of June 2021. i Mayor Michelle Coldiron Yes Mayor Pro Tem David Rice Yes Commissioner Craig Cates Absent Commissioner Eddie Martinez Yes issioner Mike Forster Yes a C BOARD OF COUNTY COMMISSIONERS EVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA cv BY BYaUQ — w c As Depu Clerk Mayor Michelle Coldiron i CL NROE COLKTY ATTonNEY 14OVECAS17 FORM P ASSt ATI'DFiNE1f Date 6114121 - - :C c Page 3 of 6 Packet Pg. 3061 N.3.d Exhibit 1 Canal Management Master Plan Guidance Document w 0 0 N N i i i N N N N c 0 CL Page 4 of 6 Packet Pg. 3062 N.3.d Ul 11, l W- ' i", wood. 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Project Number 6783-18-3115 wood. December 12, 2019 Table of Contents ExecutiveSummary...................................................................................................................vi 1.0 Introduction.......................................................................................................................... 1 1.1 History of the Existing Canal Restoration Program ........................................................... 4 1.1.1 Restoration Success Evaluation................................................................................. 5 1.2 Purpose and Need of This Document............................................................................... 6 DocumentApproval................................................................................................................ 6 Revision of Framework Agreement......................................................................................... 7 W 2.0 Canal Restoration Approval Framework............................................................................... 8 2.1 Policy/Concept.................................................................................................................. 8 2.2 Program Obligations ..................................................................................................... 8 i 2.2.1 Regulatory Driver....................................................................................................... 8 2.2.2 Program Compliance ................................................................................................. 9 i 2.2.3 Feasibility of Project Implementation.......................................................................... 9 2.2.4 Framework Acceptance.............................................................................................10 2 2.2.5 Public Engagement and Participation........................................................................10 2.3 Determining Project Applicability .....................................................................................10 cv 2.3.1 Management Structure..............................................................................................10 n, 2.3.2 Staff..........................................................................................................................11 2.3.3 Roles and Responsibilities ........................................................................................11 2.3.4 Risks, Impacts, and Technical Review Analysis........................................................12 2.4 Determining Project Affordability......................................................................................12 2.4.1 Predicting Costs in the Future...................................................................................13 2.4.2 Repair and Replacement Costs.................................................................................14 2.5 Recommended Selection Process...................................................................................14 v, 2.5.1 Workflow process......................................................................................................14 _ 2.5.2 Oversight ..................................................................................................................15 2.5.3 Record Keeping and Reporting .................................................................................15 3.0 Implementation of Canal Restoration Projects.....................................................................16 3.1 CMMP and Demonstration Program Canal Restoration Technologies.............................16 3.1.1 Weed Gates/Air Curtains/Physical Barriers ...............................................................17 3.1.2 Organic Removal ......................................................................................................18 3.1.3 Canal Backfilling........................................................................................................19 i Packet Pg. 3064 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. 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December 12, 2019 3.1.4 Culvert Installation.....................................................................................................20 3.1.5 Alternative Technologies...........................................................................................21 3.2 Identification and Acquisition of Canal Restoration Funds ...............................................22 0 3.2.1 Grant Application Requirements................................................................................22 c 0 3.2.2 Information Necessary to Complete Applications ......................................................24 0. 3.2.3 Restore Act Funding .................................................................................................24 3.2.4 Florida Keys Stewardship Act....................................................................................25 3.3 Engineering Design Requirements ..................................................................................25 3.3.1 Data Acquisition........................................................................................................26 3.3.2 Design Criteria ..........................................................................................................29 3.4 Permitting Requirements and Barriers to Construction ....................................................31 3.4.1 Permit Applications ...................................................................................................32 3.4.2 Permit Information by Technology.............................................................................35 2 3.5 Factors Affecting Ease of Implementation........................................................................44 , 3.6 Construction Requirements .............................................................................................45 3.6.1 Initiating the Bid Process...........................................................................................45 3.6.2 Evaluation of Bids and Requisite Qualifications.........................................................45 3.7 Construction Oversight....................................................................................................46 3.7.1 Performance of Monitoring and Reporting Requirements..........................................46 i 3.7.2 Permit Modification....................................................................................................46 cv 3.7.3 Permit Compliance....................................................................................................47 cv 3.7.4 Construction Monitoring ............................................................................................47 3.7.5 Biological Construction Monitoring ............................................................................48 0 3.7.6 Best Management Practices for Canal Restoration Projects .....................................48 3.8 Operation and Maintenance ............................................................................................50 i 3.8.1 Operations and Maintenance Program......................................................................52 CL 3.8.2 Cost of Operation and Maintenance..........................................................................53 °' 4.0 Effectiveness of Restoration Technologies..........................................................................56 4.1 Biological Improvements..................................................................................................56 4.2 Documented Improvements.............................................................................................57 5.0 Strategies for Improving Cost Efficiency..............................................................................59 5.1 Project Grouping...............................................................................................................60 5.1.2 Benefits of Grouping Similar Projects........................................................................60 5.1.3 Area Focused Restorations.......................................................................................62 5.2 Establish Standard Engineering Designs.........................................................................63 ii Packet Pg. 3065 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. 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December 12, 2019 5.3 Permit Fast Tracking .......................................................................................................63 5.4 Development of an Approved Contractor and Unit Price Lists..........................................64 5.4.1 Standardized Qualification Process Based on Project Type......................................64 5.4.2 Pre-approve Sources of Materials.............................................................................65 c 0 5.4.3 Pre-Established Unit Prices.......................................................................................65 0 0. 6.0 Literature Cited or Relied Upon...........................................................................................66 APPENDIXA...............................................................................................................................69 APPENDIXB...............................................................................................................................76 cv CD cv Tables `" Table 1 Canal Restoration Projects - US Army Corp of Engineers Permit Numbers................... 4 Table 2: List of Demonstration Project Success Monitoring Canals............................................ 6 Table 3: Feasibility checklist for potential canal restoration partners .......................................... 9 Table 4: Work flow process and roles and responsibilities ........................................................11 Table 5: Restoration technology technical requirement data needs...........................................28 Table 6: Canal Restoration Permitting Agency Information .......................................................31 i Image Number Description Page Number Image 1 Florida Keys Early 20th Century 1 Image 2 Weed wrack build up within canal 2 Image 3 Great egret (Ardea albs) 3 i Image 4 WQPP Canal restoration scoping meeting 15 Image 5 Weed gate (bubble curtain) 17 Image 6 Bubble curtain control panel 17 Image 7 Hydraulic dredge removing sediments 18 Image 8 Placement of fill material into deepwater canal 19 c Image 9 Culvert installation 20 Image 10 Conceptual application of alternative technologies 21 Image 11 Allocation of the Gulf Coast Restoration Trust Fund 25 i (source: restorethegulf.gov) Image 12 Survey equipment used for the collection of bathymetric 26 data Image 13 In-water benthic survey 27 Image 14 Collection of sediment cores 28 Image 15 Demonstration Project Canal 277 Big Pine, culvert 45 installation ca Image 16 Florida key deer, No Name Key 48 Image 17 Multiple turbidity curtains prevent degradation of 49 Outstanding Florida Waters Image 18 Bubble curtain control panel and compressors 53 Image 19 Bubble curtain diffusers 55 Image 20 Sugarloaf key 62 iii Packet Pg. 3066 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. 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December 12, 2019 ACRONYMS AND ABBREVIATIONS ADCP's Acoustic Doppler Current Profiler CMMP Canal Management Master Plan DO Dissolved Oxygen EPA United States Environmental Protection Agency c ESA Endangered Species Act FAC Florida Administrative Code FDEP Florida Department of Environmental Protection FEMA Federal Emergency Management Agency FIU Florida International University FKNMS Florida Keys National Marine Sanctuary FKRAD Florida Keys Reasonable Assurance Document FKSA Florida Keys Stewardship Act FWC Florida Fish and Wildlife Conservation Commission FWS United States Fish and Wildlife Service HOA Homeowners Association JaxBO US Army Corps of Engineers -Jacksonville issued Biological Opinion i Keys Florida Keys , LP Letter of Permission M&R Maintenance and Repair i MOT Maintenance of Traffic MSBU Municipal Services Benefit Unit NMFS National Marine Fisheries Service NOAA National Oceanic Atmospheric Association O&M Operations and Maintenance i PBO Programmatic Biological Opinion R&R Repair and Replacement cv RESTORE Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act RFI Request for Information c RFP Request for Proposal RFQ Request for Quote RTT Request to Tender SP Standard Permit SWPPP Stormwater Pollution Prevention Plan TMDL Total Maximum Daily Load USGS United States Geologic Survey WBIDs Water Body ID's WQPP Water Quality Protection Program iv Packet Pg. 3067 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 DEFINITIONS Authorized The authorized representative or program manager will have been Representative appointed by the participating entity so serve as their canal restoration or Program program manager. They will also serve as the point of contact between the LU Manager participating entity and the WQPP. 0 Mitigation Bank Mitigation banking is a practice in which an environmental enhancement and preservation project is conducted by a public agency or private entity ("banker") to provide mitigation for unavoidable wetland impacts within a defined region (mitigation service area). Mitigation Plan The Mitigation Planning process, and resulting mitigation plan, includes identification of impacts to protect resources and assessment and evaluation leading to the development of a comprehensive mitigation CD strategy for compensation of assessed impacts through on-site or off-site `� mitigation. Participating The organization (e.g. municipality and Monroe County) that has decided Entity to restore the water quality in a canal and agrees to adhere to the principals developed under the auspice of the FKNMS WQPP. Project Work to assist the project management team with the coordination of Coordinator resources, equipment, meetings, and information. They organize projects with the goal of getting them completed on time and within budget. Shall make recommendations to the participating entity's program manager regarding approval or disapproval based on the information provided by the project sponsor. Project Sponsor The individual within the participating entity's organization with overall accountability for the canal restoration project. The Project Sponsor is i primarily concerned with ensuring that the project delivers the proposed benefits Standards Environmental stewardship upheld throughout the lifecycle of a canal restoration project that ensures a rule for the measure of quantity, weight, extent, value, or quality 6 CL v Packet Pg. 3068 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 EXECUTIVE SUMMARY Construction of residential canals in the Florida Keys was initiated in the mid-20th century, before resource managers fully understood their impacts on local water quality and the broader coastal LU ecosystems. Depending upon how much fill material was required at the time of development; contractors routinely dredged the canals to a depth in excess of 20 feet. Most canals were c designed as long, multi-segmented, dead-end canal networks which maximize waterfront property but resulted in little or no tidal flushing. Without adequate tidal flushing, the canals from their onset accumulated oxygen consuming sediments, nutrients and organic matter. The Monroe County Canal Water Quality Restoration Program has established under the auspice of the National Oceanic Atmospheric Association (NOAA) Florida Keys National Marine Sanctuary (FKNMS) Water Quality Protection Program (WQPP) a set of guiding principles geared toward improving canal water quality while ensuring no degradation of the Florida Keys National Marine Sanctuary and the residential communities of Monroe County. The guiding principal behind the Monroe County Canal Water Quality Restoration Program and its participating partners is the responsible use and protection of the natural environment through conservation and sustainable practices. i This guidance document presents an efficient and effective managerial process for the implementation of canal water quality projects within Monroe County, FL. This document assumes that within the County any suitably equipped and established organization (e.g. municipality and Monroe County) that has decided to restore the water quality in a canal and agrees to adhere to the principals developed under the auspice of the FKNMS WQPP can do so. 2 Determining the applicability of a project starts with building strong, constructive, and responsive relationship with the project's designated sponsor, key stakeholders and subject matter experts. In order remain consistent with program's established principals, this guidance document recommends that a participating entity appoint a suitable representative that will be in charge of approving their program's canal restoration projects. Descriptions of proven canal water quality restoration technologies and conditions under which they apply are provided herein. For each technology, design, permitting, and construction differ based on the extent of the issue and site conditions. In describing the applicability of each technology, "lessons learned" are included to y assist the participating entity in successfully planning and implementing their restoration project. i The restoration of water quality in Monroe County's residential canals is a complex and costly venture that requires a long term commitment from its participating entities. Through the development of the demonstration projects, Monroe County and its local partners have documented areas where costs and project schedules can be managed to reduce the expense associated with implementing and operating canal restoration projects. For instance, cost efficiencies increase when formal implementation plans are adopted with known budgets and funding sources. Plans, project timelines, and budget for implementation provide important insight that set expectations for contractors and engineers. This allows contractors and engineers to plan for consistent utilization of construction crews. Additionally, dredging companies and engineering contractors will recognize efficiencies by continuous mobilization within the County. As funding for the long-range operations becomes consistent from year to year, economies of scale will influence the management of restorations. A most effective methodology for creating efficiencies is to plan: plan for restoration design and construction implementation; plan for community engagement and canal stakeholder input; plan vi Packet Pg. 3069 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 for short-term and long-term operation and maintenance; and plan for financial management of all costs. An example of how planning can result in reduced project schedules and implementation costs is permitting. It is assumed that fast tracking of environmental and construction permits for canal restoration projects is not viable. This is due to environmental sensitivities and the LU abundance of protected natural resources in the Florida Keys. However, the process of obtaining applicable permits in a timely manner is assisted through the implementation of the guidance c discussed in this document which involves working in partnership with the applicable regulatory agencies so that they become familiar with the key aspects of the projects that could lead to delays in the process. The management principles listed herein are proven drivers of efficiencies and cost reduction. Through the development of the Monroe County Canal Water Quality Restoration Program, a comprehensive canal attribute table that contains specific information detailing the physical characteristics of each canal located within the County (i.e. size, shape, depth, etc.) has been developed and is available to participating entities for review. The restoration technologies completed as part of the Monroe County Demonstration Program focused on improving dissolved oxygen concentrations and addressing the lack of canal flushing. The restoration technologies, which are described in this document, have proven successful in addressing water quality issues i and the aesthetics associated with degraded canals. i i cv cv cv cv c 0 CL vii Packet Pg. 3070 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 1.0 INTRODUCTION The Florida Keys (Keys) located in Monroe County, Florida stretches approximately 110 miles from just south of Miami, Florida to Key West, Florida. As the only tropical archipelago within the c continental United States, the Keys after World War II became a popular destination for tourists and residents alike. To accommodate the post war demand for seaside living, Keys developers converted the coastal mangrove wetlands which dotted the archipelago into waterfront property. Because residents desired homes adjacent to the water with dock space for boats and developers needed a source of fill material for construction, dredged finger canals became an essential characteristic of Keys life. Today, residential canals are a permanent part of the Keys landscape. ...... ::: . ........ _.................... _....._...__._......._........._......_............._._.. Construction of residential canals in the Keys was c„ W initiated in the mid-20th century, prior to resource managers fully understanding their impacts on local water quality and the broader coastal ecosystems. Depending upon how much fill material was required at the time of development; contractors routinely dredged the canals to a depth in excess of 20 feet. Most canals were designed as long, multi-segmented, dead-end canal networks which maximize waterfront property but . resulted in little or no tidal flushing. Without adequate tidal flushing, the canals from their onset accumulated oxygen consuming sediments, g nutrients and organic matter. -- . ........................... .... .::::: ._::::::::::::_:::- : —....._.............._............._.. _...—._ ___.. ___-- -- — —:::_:_:::::::: cv From 1950 to 1970 studies of residential canals __ :__ ;-===-- ==-;;—:_-.::::_.::.._._................__._... ;x that focused on water quality were conducted throughout Florida. These studies determined that :z canal construction created significant water ualit = _= =- == __= =_--==-= =-=___ --=_=-= - ___ :::__ _ .......... -------.._.._............_..._._..--......._......_..._..—. ....... _ 9 q Y -- - -- ------and biological degradation within both the canals ::: : : :::::::_.--::_::-:: ::::::::::::::::::::::::::: :::::::::::::::_.::::__::::�-_:.........: 9 9 _.........................................................................._......__._.......... c .-==....= _-. _-- .-........... ...................._......_..._........... :::::::...::::.:::::::::::::::::::::.... : .....: :: .... :......... and the coastal halo (Kruczynski 1999). The ...................................... ........................................................................................................................:....... ............... deterioration of water quality occurred almost Image 1: Florida Keys Early 20th Century. immediately as turbidity in the coastal waters increased as a result of the dredging. In addition to the findings published in the aforementioned studies, residents of the Keys have witnessed a FL steady deterioration of the water quality within their canals. A few signs of the water quality degradation reported by the residents included the darkening color of the water, objectionable odors, floating sludge, and periodic fish kills. Water quality degradation not only presents aesthetic and ecological problems, but a public health threat as well. Previous studies concluded that degraded canal water results in not only the deterioration of the environmental quality of receiving waters but also impacts the adjacent benthic communities including seagrass and coral reefs (Lapointe and Clark 1992; Lapointe et al. 1994; Lapointe and Matzie, 1992). Subsequent studies attributed the decline in canal water quality in Monroe County specifically to the anthropogenic nutrient loading from both on-site waste water disposal and storm water run-off(Kruczynski 1999). In response to the documented water quality issues in the Florida Keys, in 2008 the Florida Department of Environmental Protection (FDEP) in collaboration with local stakeholders developed the Florida Keys Reasonable Assurance Document (FKRAD) for the purpose of 1 Packet Pg. 3071 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 addressing anthropogenic nutrient loading from on-site waste water disposal and stormwater run- off within the nearshore waters. Through the implementation of the FKRAD prescribed management activities (Wastewater Management, Stormwater Management, and the adherence to Regulatory Guidelines), it was expected that Monroe County would not be required to establish Total Maximum Daily Loads (TMDLs) to address either the nutrient loading or diminished DO concentrations in the residential canals. c 0 0 In the 2011 FKRAD update, the FDEP acknowledged that due to the varying nature of the residential canals within Monroe County, the actual improvement in water quality from the implementation of the three above referenced general management activities is unknown. Furthermore, the 2011 FKRAD stated that without addressing the poor circulation, weed wrack, organic sediments and water depth issues, DO concentrations in the residential Keys canal will likely not achieve Class III Marine Surface Water DO standards. Since the canals discharge directly to near shore Outstanding Florida Waters in the = W FKNMS, where FDEP adopted a "zero-degradation" policy for marine waters, addressing on-going canal water quality impairment is of utmost importance. It was identified by theg WQPP Canal Restoration Advisor Subcommittee that the ::::::::::::::::::,::::::::::::::............................. Y - = = first stepto address this problem was to prepare a Canal — - - - .. p p p _ --_ Management Master Plan CMMP to provide an updated - -- --.. water quality ualit assessment of all residential canals within the �_._.__.__.....::_-;: s: __- .............::.......::_::........._..... ._ - i Keys, develop a methodology to prioritize need for water quality improvement, and identify appropriate restoration _ :.. options. _ ;.. Image 2:Weed wrack build up within Relationship to Existing Federal/State Plans: The canal Magnuson-Stevens Fishery Conservation and Management Reauthorization Act of 2006 provides for federal protection of commercial fisheries species and protection of essential fish habitat, which are both present in the Florida Keys. Canal restoration measures will help improve water quality which is vital to supporting a sustainable fish population reverse a declining fish population. The FKNMS was established by Congress in 1990. Under its authority, National Oceanic and c Atmospheric Association (NOAA) and the FDEP manage all waters and natural and cultural resources surrounding the Florida Keys. The Sanctuary's Water Quality Protection Program (WQPP) was mandated by Congress and developed jointly by United States Environmental Protection Agency (EPA), NOAA, the State of Florida, and Monroe County. Centralized waste water system development has been a focal effort of the Sanctuary and its WQPP over the last several years. Now that these efforts are well underway, the WQPP recognizes that addressing the impaired water quality in the canals is the next focus. In 2007, the FKNMS developed a canal water quality improvement strategy. In 2012 the WQPP Steering Committee convened a Water Quality Canal Restoration Advisory Subcommittee to manage and oversee the implementation of canal water quality improvements. Benefits to Natural Resources: The near shore tidal waters of the Florida Keys are a fragile, extremely valuable and unique ecosystem that supports many species of commercial importance, including the snapper-grouper complex, red drum, stone crab, and spiny lobster. Essential fish habitat in the Florida Keys includes critical breeding and hatchling habitats such as the extensive seagrass beds in Florida Bay and the Gulf of Mexico and coral reefs in the southern Atlantic Ocean. These habitats are extremely sensitive to sedimentation, turbidity, and nutrient loading — all problems that have been attributed to, in part, by the water quality of the Keys' canal systems. 2 Packet Pg. 3072 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 The health of nearshore aquatic habitat has been negatively affected by oil spills and other human activity. Discharged water originating from residential canals has been shown to be a contributing factor in the long-term cumulative impact on aquatic resources located in the Florida Keys (Kruczynski 1999). By improving canal water quality, canal restoration measures will help to LU reverse this trend and better protect nursery 0 habitat for protected species. In addition, improved canal water quality in the Florida Keys :.:.:::: ... will directly benefit a number of marine species listed for protection under the Endangered Species Act of 1973 (ESA). These species, which include the West Indian manatee, many = acro species of sea turtles, orid corals, and the p p N small-toothed sawfish dependY on health near -- = shore sea grass and coral reef habitats. Improvements to near shore water quality resulting from the restoration of water quality in - =_- _=___=______--- 9 q Y ____________________ the residential canals stems will help to reduce stresses on these critically important marine i =.. communities. Economic Benefits: Monroe County is home to i Image 3: Great egret(Ardea alba) the largest portion of the Florida Reef Tract, which is located in the coastal waters of five south Florida counties (Monroe, Miami-Dade, Broward, Palm Beach, and Martin). NOAA estimates the annual economic value of the Florida Reef Tract at $8.5 billion. The value is inclusive of$4.4 billion in local sales, $2 billion in local income. NOAA further attributes more than i 70,000 full and part-time jobs to the Florida Reef Tract's existence (FKNMS Undated). Of the 70,000 jobs, more than 33,000 of those jobs are located in Monroe County alone (FKNMS 2013). n, cv As previously noted, the Keys provide habitats and critical spawning grounds for many of the commercially and recreationally-harvested fish species that populate the Gulf of Mexico and c Atlantic Ocean waters. The Keys are considered the `fishing capital of the world', generating hundreds of world records and billions of dollars of economic impact. Key West is also the 20th most valuable commercial fishing port in the nation. Improved canal and near shore water quality will help to sustain and improve these natural resources that serve as the economic base for Monroe County. CL Work Accomplished to Date to Address Water Quality Impairment: A total of$900 million has been spent replacing inefficient septic tanks and cesspits with centralized waste water treatment plants and collection systems. In addition to implementing waste water and storm water improvements, Monroe County, through County and EPA grant funding, has developed a Canal Management Inventory that prioritized the need for improvement of the water quality in the canals and identify appropriate restoration techniques. A demonstration program was completed between 2014 and 2016 that evaluated the implementation of the initially selected technologies (described in Section 3.0). Additionally, EPA grant funding has been used to evaluate additional technologies applicable to canal restoration. 3 Packet Pg. 3073 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 1.1 History of the Existing Canal Restoration Program In 2013, Phase II of the Monroe County Canal Management Master Plan (CMMP)was completed that evaluated the conditions of the Keys canals, prioritized the need for water quality improvement, and identified appropriate restoration options for each canal. The CMMP selected technologies that could address the specific Class III water quality exceedances (dissolved c oxygen and nutrients) within the canals and surrounding near shore waters. Depending upon the specific canal(s) selected, one or a combination of techniques were proposed. The CMMP provided an initial technology selection as well as, the ranking for prioritization and selection. In response to the recommendations of the CMMP, Monroe County in 2014 allocated approximately $5 million for the restoration of water quality in seven residential canals within unincorporated Monroe County. The Village of Islamorada and City of Marathon soon joined in the county-wide Canal Restoration Demonstration Program by committing funds for demonstration canal restorations. i Although a preliminary ranking of canals had been performed as part of the CMMP, the first step in implementing the demonstration program was to objectively and scientifically select canals for water quality improvements. The ranking processes implemented by the County and municipalities was approved by the WQPP Canal Restoration Advisory Subcommittee. Since the initial seven demonstration canal restorations were proposed by Monroe County, the 2 canal restoration program has grown to include 15 residential canals throughout Monroe County and the participating municipalities (Table 1). i Table 1 Canal Restoration Projects -US Army Corp of Engineers Permit Numbers Participating Canal Location Technology Permit Number entity Number Monroe County #472 Geiger Key, FL between Culvert SAJ-2014-01041 Venus and Mars Lanes NW-IF Village of #137 Islamorada, FL in Treasure Air Curtain SAJ-2014-02190 Islamorada Harbor GP-MIB Monroe County #29 Key Largo, FL Sexton Cove Backfilling SAJ-2014-02871 between Pigeon and Bunting (SP-MIB) I Drives Monroe County #266 Big Pine Key, FL between Organic Removal SAJ-2014-03356 CL Witters and Bailey Lanes (Vacuum Dredging of (SP-MIB) muck)and Air Curtain Monroe County #290 Big Pine Key, FL between Organic Removal SAJ-2014-03356 Avenue I and J (Vacuum Dredging of (SP-MIB) permitted in muck), Air Curtain conjunction with Canal#266 c� Monroe County #287 Big Pine Key, FL between Air Curtain SAJ-1984-00653 Atlantis Drive and Hollerich Drive Monroe County #277 Big Pine Key, FL Killdeer Culvert SAJ-2015-03343 and Monroe County #83 Rock Harbor, between Organic Removal and SAJ-2016-01918 Grouper Lane and Cuda Backfill (SP-MIB) Lane 4 Packet Pg. 3074 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Participating Canal Location Technology Permit Number entity Number Monroe County #75 Key Largo, between Ocean Backfilling SAJ-2017-00605 Drive and Coral Way NW-MIB Village of #145 Lower Matecumbe, Cortez Air Curtain Not Available UJ Islamorada Drive Village of #148 Lower Matecumbe, Sea Air Curtain SAJ-2016-02776 Islamorada Lane GP-MIB Village of #132 Plantation Key, North Drive Injection Well Under Review Islamorada City of Marathon #221/#222 Marathon, 89t" Street Culvert Not Available City of Marathon #256 Marathon, Calle Ensueno Maintenance Under Review Dredging/Mangrove Trimming City of Marathon #257 Marathon, Spoonbill Drive Culvert/Berm Break SAJ-2018-01783 CD cv 1.1.1 Restoration Success Evaluation Ch As part of the Canal Restoration Demonstration Program, Florida International University (FIU) assessed the effectiveness of the various technologies implemented by Monroe County and its i partners by comparing treated canals against nearby, unaltered controls over a period of three years. The Canal Restoration Demonstration Program effectiveness studies were performed by FIU's Seagrass Ecosystems Research Laboratory and Southeast Environmental Research Center. A total of 19 canals were included in the Water Quality Monitoring Project for Demonstration of Canal Remediation Methods. For 18 of the 19 canals involved in the monitoring project, there were designated experimental controls that included adjacent canals of similar dimensions and orientation. The studies began prior to the installation of the first technologies in 2014. The list of canals along with their location and designated technological remediation method are presented in Table 2. N cv Seagrass Ecosystems Research Laboratory (Biological and Benthic Conditions) cv cv The 2018 study by FIU's Seagrass Ecosystems Research Laboratory title Status of Residential Canal Benthic Habitats in the Florida Keys and the Effectiveness of Remediation Technologies (Project Report) monitored the effectiveness of restoration technologies by using organisms such y as seagrass, macro-algae, and fish as indicators of success. In addition to discussing the prevalence of biological organisms, the project report also includes a discussion regarding the source and composition of the accumulated organic material in the canal bottoms. Southeast Environmental Research Center(Water Quality Monitoring) y The Southeast Environmental Research Center studied the effects of restoration technologies on meeting State of Florida water quality standards. The Southeast Environmental Research Center's 2018 study titled, The Water Quality Monitoring Project for Demonstration of Canal Remediation Methods: Florida Keys, documented FIU's efforts at developing a monitoring program that could determine the effectiveness of the restoration technologies at improving canal water quality. A summary of the effectiveness studies completed by FIU's Seagrass Ecosystems Research Laboratory and Southeast Environmental Research Center is provided in Section 4.0 of this document. 5 Packet Pg. 3075 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Table 2: List of Demonstration Project Success Monitoring Canals Canal ID Location Description Technology Completed 29 Key Largo Demo Backfilling Yes 28 Key Largo Control for 29 Not Applicable Not Applicable 137 Plantation Demo Weed Gate Yes 132 Plantation Control for 137 Not Applicable Not Applicable 148 Lower Matecumbe Demo Weed Gate Yes 147 Lower Matecumbe Control for 148 Not Applicable Not Applicable 266 Big Pine Demo Organic Removal + Yes Weed Gate 263 Big Pine Control for 266 Not Applicable Not Applicable 277 Big Pine Demo Culvert Yes 282 Big Pine Control for 277 Not Applicable Not Applicable CD 278 Big Pine Demo Pumping No 287 Big Pine Demo Air curtain Yes 288 Big Pine Control for 287 Not Applicable Not Applicable 290 Big Pine Demo Organic Removal + Yes Air Curtain 293 Big Pine Control for 290 Not Applicable Not Applicable 459 Geiger Demo Culvert No 458 Geiger Control for 459 Not Applicable Not Applicable 472 Geiger Demo Culvert Yes U I 476 Geiger Control for 472 Not Applicable Not Applicable 1.2 Purpose and Need of This Document This guidance document was produced as the final deliverable for Monroe County in support of EPA Grant No. OOD83418. As previously referenced, Monroe County as well as, the Village of Islamorada and the City of Marathon, beginning in 2014, have implemented a series of technology driven demonstration projects focused on the restoration of water quality in residential canals. The purpose of this document is to establish a framework for the selection and implementation of canal restoration projects and identify aspects of the program that can be improved so that the initiative can take fullest advantage of the limited funding resources available. 0 Currently, each canal proposed for restoration is presented to the Water Quality Protection Program Canal Restoration Advisory Subcommittee for their approval. Upon acceptance of this guidance document by the WQPP, proposed canal restoration projects will no long need to be CL presented to the WQPP or the Canal Restoration Advisory Subcommittee for their concurrence. Due to the number of canals that could potentially be restored and technical aspects of the restorations, and the requirements to allocate and spend certain funds within a set timeframe; upon acceptance of this document, the County and municipalities will be able to move forward with canal restoration projects in a more efficient manner. Document Approval On November 13, 2019, this guidance document received approval from the WQPP Steering Committee. In order to maintain consistency and transparency with the program's public outreach and community engagement, this document upon finalization shall be made available to the public through Monroe County's Canal Restoration website. 6 Packet Pg. 3076 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Revision of Framework Agreement This guidance document will be in effect once approved by the EPA. The guidance may be reviewed/updated at the request of any municipality or entity that has agreed to adhere to the LU recommendations and principals outlined in this document. 0 0 cv cv i i i cv cv cv cv c 0 CL 7 Packet Pg. 3077 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 2.0 CANAL RESTORATION APPROVAL FRAMEWORK 2.1 Policy/Concept 0 The Monroe County Canal Water Quality Restoration Program has established under the auspice of the FKNMS WQPP a set of guiding principles geared toward improving canal water quality while ensuring no degradation of the FKNMS and the residential communities of the Florida Keys. 2.2 Program Obligations The responsible use and protection of the natural environment through conservation and sustainable practices are core values of the Florida Keys Canal Water Quality Restoration Program. The basic principles of the Florida Keys Canal Water Quality Restoration Program are: y 1. Restoration projects should strive to address existing pollution in canals and should utilize methods that do not result in water quality impacts to groundwater or nearshore waters; i 2. Comply with all applicable Federal, state and local environmental laws, statutes, regulations and other environmental requirements; 3. Contractors shall endeavor to protect water quality beyond what is described in the applicable permit conditions; 4. Assess potential environmental impacts associated with the design, construction and operation prior to commencing work; N 5. Minimize solid waste generation and the potential release of pollutants into the environment first through source reduction, secondarily through reuse and recycling, and finally through treatment and disposal; 6. Maintain policies and processes for the safe and efficient use, tracking, storage and y disposal of materials and waste products; i 7. Strive to obtain the best value by considering life cycle environmental impacts along with cost and functional performance of the restoration technologies; 8. Reduce resource consumption by eliminating wasteful practices and promoting efficient use, and by evaluating and implementing feasible and practical conservation measures; and ca 9. Maintain a working relationship with stakeholders. 2.2.1 Regulatory Driver The FKRAD was approved by the FDEP for Nutrients in 2008 and provided to the EPA in February 2009. The FKRAD was updated in 2017 for two major reasons: 8 Packet Pg. 3078 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • To provide the status of the management activities defined in the original RAD, and • To address DO impairments in certain segments or Water Body ID's (WBIDs) in the Florida Keys. It is expected that the Nutrient FKRAD will support placement of the Florida Keys in category 4b c for nutrients (i.e., impaired but a TMDL is not required because the waterbody will attain the narrative nutrient criterion as a result of completed or proposed measures as part of an approved Reasonable Assurance) and support placement of the DO impaired segments in category 4e (i.e., impaired but recently completed or ongoing management activities are underway to restore the water body). Surface water quality criteria for the State of Florida can be found at Florida Department of State website: Ihtt s:// .fllirulles.oir / atewa /If�ullelNo.as ?tiitlle SUIf�If Acil:::::% p I ......................................................................................................................g.......g..........................................y............................................................................p................................................................................................................................. 20WA 111:::l::M20QUAIL....II I Y%20S I AIC\llIDAIf�IDS II ID 62 302.530. If the waterbodies not meeting theCD ..................................................................................................................................................................................................................................................................................................................................................................................................................... 9 DO water quality standard do not show improvement in subsequent assessments, TMDLs may be needed to specifically address DO. However, the implementation of this program could be sufficient to either update the FKRAD to address DO, not just nutrients, or maintain the assessment category 4e designation. i 2.2.2 Program Compliance The concepts and policies detailed herein were included to ensure that entities who endeavor to i abide by the principles listed in this document are able to successfully implement canal restoration projects. 2.2.3 Feasibility of Project Implementation It is recommended that before any entity proceeds with their initial canal restoration they conduct N a feasibility analysis of their management processes to ensure their capacity to review proposed projects, manage the implementation of canal restoration technologies, monitor the success of canal restoration projects post restoration, and fund the construction and operations and maintenance. The steps are detailed in Table 3. Table 3: Feasibility checklist for potential canal restoration partners Managerial Steps Participating Entity's Responsibilities Project Selection Verify the water quality in the proposed canal is degraded and needs improvement I through the implementation of restoration technologies. Document the source of impairment. CL Identify why the selected restoration technology will improve water quality Technical Review of Maintain staff or technical consultants that are qualified to evaluate the perspective Documentation restoration technologies Site Access Confirm homeowners are willing to sign access agreements. Canal Ownership Confirm who"owns"by right the canal to be restored. Ownership varies throughout the County. CJ Funding Verify funding for the design and permitting, restoration, and operations and "9 maintenance. Operations and The responsible entity for the operations and maintenance of the proposed restoration Maintenance shall be a viable party for the entire Iifec cle of the project. Roles and Responsibilities Identify and clarify the roles and responsibilities of all participating partners, participating entity, and project approvers. Cost Analysis Establish long-range costs and document within the funding plan the performance Documentation standard to be achieved and maintained. 9 Packet Pg. 3079 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 2.2.4 Framework Acceptance The framework or policy recommendations outlined in this document do not constitute a contract. However, adherence to the principals detailed herein establish an intent to follow established LU methods and protocols previously reviewed by the FKNMS WQPP Canal Sub-committee and implemented by the Florida Keys Canal Water Quality Restoration Program. c r_ 0 2.2.5 Public Engagement and Participation Stakeholder engagement is the basis for building strong, constructive, and responsive relationships that are essential for the successful management of a project. The Florida Keys Canal Restoration Program and its participating partners shall be willing to work collaboratively with peoples living within the geographic vicinity of a proposed canal restoration. N Monroe County and municipalities have hosted a series of public meetings designed to engage the public at every step in the development of the Canal Restoration Program. As part of US EPA Grant #OOD26914, Monroe County in 2015 administered an outreach program that actively engaged the public and regulatory community. The outreach program was comprised of three i public presentations held at community centers in the upper, middle, and lower keys. As a follow to the March 2015 presentations, Monroe County in August 2015 hosted on-site educational seminars at two active canal restoration projects. Since the completion of the outreach program in 2015, the public has remained engaged in the development of the program through the Canal Restoration Advisory Subcommittee meetings and County hosted workshops. Additionally, Monroe County, FL has created a webpage devoted solely to canal restoration. The website 2 assists interested parties by presenting the programs latest developments and provides a library of materials associated with the programs development. Additionally, the canal restoration i website provides links to canal focused scientific resources and databases. CD cv I�fffflp.. .::.//..................................::.i ionlr¢secoudily::::.fll..::.0.¢ r/ /2 im 11::::.lf�estoir tiion cv Input in the completion of this document is key to continuing the canal restoration program's long term strategy of working with residents, municipalities, and stakeholders who have an interest in ensuring that the water quality in the residential canals remain compliant with the state water y quality standards. i 2.3 Determining Project ApplicabilityCL It is recommended that each participating entity appoint an authorized representative (i.e. y program manager) that will be in charge of approving their program's canal restorations. The appointed representative from the entity shall identify and review potential canal restoration projects. Determining the applicability of a project starts with building strong, constructive, and responsive relationship with the project's designated sponsor, key stakeholders and subject matter experts. Establishing a comprehensive understanding of the program is key to managing scope and expectations based on current and future funding levels. 2.3.1 Management Structure Consistent with the policy and the objectives and principles described herein, it is recommended that the participating entity establish a management program complete with project managers, 10 Packet Pg. 3080 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 coordinators, and planners that will be responsible for reviewing and evaluating the validity of perspective canal restoration projects. 2.3.2 Staff Lu Team members shall be able to perform the actions in a competent and efficient manner. Personnel within the participating entity with direct responsibility for the project's approval and performance will have the knowledge, skills, and experience necessary to perform their work, including current knowledge of the regulatory requirements. Personnel will also possess the knowledge, skills, and experience to implement the specific measures and actions required under this guidance document. 2.3.3 Roles and Responsibilities `V cv It is recommended that participating entities' align their canal restoration policies with this guidance document and that participating entities provide annual updates to WQPP and representative public on the status of restoration projects. Charting the relationships of various partners can clarify the appropriate roles and responsibilities for project implementation. This i example (Table 4) of a potential Monroe County project demonstrates the complexity of roles and responsibilities of canal restoration in general. It is recommended that the work flow process (2.3.1) include similar details. Table 4:Work flow process and roles and responsibilities Partners Roles Documentation Funding Operations Oversight Tools • Grant Awards, Grant EPA Grants Technical Assistance Regulations Report Audits, Permits � • Grant Awards N CD Florida DEP Grants Technical Assistance Regulations/Permit Grant Reports cv s r • Audits, Permits USACE Not Applicable Project Authorization Permitting • Clean Water Act 404d Permit FKNMS Not Applicable Project Authorization Permitting Special Use Permit 0 SFWMD Not Applicable Project Authorization Permitting ERP Define State Terms in • Adopted bills; funds � Legislature Appropriation responsibilities and authority Legislation management tools ZL — • Memorandums of • Taxes • Maintenance of Agreement; y Homeowners • Fees treatment systems, • Preventative Adjacent to • Special • Inspections, Inspection reports Maintenance Plans, Canals Assessments • Volunteer clean up • Special Assessment Rolls c� • Special Tax • Capital Program . Ordinances District oversight Management for MOA with • Annual reports on canal Monroe • Special Restoration homeowners restoration progress County or assessments • Annual Inspection . Inspections and • Annual reports on Participating • User fee • Emergency enforcement enforcement Entity management Management for • Budget extreme weather Implementation management hazard of design, 11 Packet Pg. 3081 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Partners Roles Documentation • Grant application • Public education permitting, and construction The participating entity, in collaboration with appropriate and relevant third parties, will establish, maintain, and strengthen as necessary an organizational structure that defines roles, c responsibilities, and authority to implement this guidance document. Specific personnel, including management representative(s), with clear lines of responsibility and authority should be designated. Key environmental and social responsibilities should be well defined and communicated to the relevant personnel and to the rest of the participating entity's organization. 2.3.4 Risks, Impacts, and Technical Review Analysis The process of identifying risks and impacts will consist of an adequate, accurate, and objective evaluation and presentation of the proposed canal restoration project, prepared by competent professionals. For projects posing potential impacts to infrastructure and the environment, or where technically complex issues are involved, participating entities may need to involve external experts to assist in the risks and impacts identification process. 2 i The extent of project review required for each proposed canal restoration should give due , consideration to the complexity of the subject matter and relevance of the proposed restoration. The program manager shall assign one or more individuals, sufficiently knowledgeable in the i relevant field, to provide technical review (if required) for a proposed project. The program manager may assign the technical review to themselves, if they have sufficient background in the scientific subject of the work, and if the complexity, potential controversy and significance of the work do not warrant broader review. The project coordinator for the respective entity shall make recommendations to the program manager regarding approval or disapproval based on the i information provided by the project sponsor. cv It is recommended that the technical reviewers document issues with proposed canal restoration projects, including any pertinent details. Additionally, it is recommended that staff document the process by which the issue was resolved. If the participating entity determines that knowledge of c the issue and solution would benefit the Florida Keys Canal Restoration Program partners, they should feel free to communicate their lesson learned with the program's participants. 2.4 Determining Project Affordability CL Canal restoration projects represent a major long-term investment on the part of the participating entity. It is imperative, the costs of doing so are fully understood as early in project planning process as possible. While a participating entity may have sufficient funds to implement a canal restoration project, they may not have sufficient funds or funding mechanisms necessary to maintain the project long-term. It may be that the future costs ultimately affect the overall financial viability of project. The key to conducting a meaningful cost analysis of a canal restorations life cycle is to identify and quantify all costs associated with a canal restoration project. This includes an evaluation of the initial implementation costs as well as, those that occur throughout the life of E the project. The common approach is to select a time horizon based on the needs of the project or community and to factor in replacement costs. For canal restoration projects in particular, the life of the project could be in perpetuity; however, in the case of infrastructure projects, a time frame of 10 or 15 years is commonly used based on past experience with various technologies. 12 Packet Pg. 3082 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 One way of accurately estimating all costs over the life of the project is to determine the initial costs and the future costs. Initial costs comprise all planning, acquisition, and labor costs needed LU to implement the canal restoration project. The future costs may include but not be limited to costs for energy, financing, O&M, and replacement costs. A key component of predicting the long-term c 9, p Y p p 9 costs associated with a restoration project is understanding inflationary pressures such as how energy costs and replacement costs might increase. In determining project affordability, the key is to identify the full range of costs over time and to arrive at an estimate of cash flows out (expenses related to the system) and cash Labor costs (internal staff, flows in (energy savings, taxes related to the service, HOA consultants, contractors, `V fees, etc.) for each year over the life of the project. It is etc.); recommended that when developing a conceptual restoration plan, the participating entity begin questioning Design (Engineers); and comparing equipment vendors on the capital and operating costs of equipment and services they provide. Potential equipment: i Example budgetary planning sheets from typical restoration culverts, diffusers, pumps, projects are provided as Appendix A. control boxes, etc.); i 2.4.1 Predicting Costs in the Future Fill material and disposal costs; and If a particular restoration technology requires O&M or has a 2 high replacement cost, it is important for the participating Operations and entity to understand how those aspects of the project management management would affect not only the affordability of the project and but the levels funding support necessary beyond its implementation costs. Furthermore, if a participating entity is not able to permit and construct a project within a year or two of the projects conceptual development, project costs must take into account the actual implementation timeline in order to, plan for adequate sources of funding, inflation impacts, and other project expenses that would be incurred during the year of construction (whether it is 3, 5, or 10 years from now). To assist in controlling costs, one option is y to get a vendor under contract during the planning stage and seek out price guarantees. It is important to develop models that predict future project costs (construction, O&M, replacement, energy, etc.) and to update the models periodically to address how supporting revenues need to CL be adjusted as well. While using the value today's dollars and prices in predicting future costs is often done, it is recommended that participating entities adjust their future cost predictions for inflation. There are a host of ways to estimate inflation. One is to look at established cost or price indices as a starting point for your estimate. The Consumer Price Index, is often use to calculate the "inflation" rate. However, there are also industry standards that are useful for determining how inflation can affect future construction costs. A method that specifically applies to capital infrastructure projects is the Construction Cost Index (CCI). The CCI is calculated by Engineering News-Record and tracks the change in price for a specific combination of construction labor, steel, concrete, cement and lumber using data from 20 cities across the United States. The price for this combination of construction labor and materials is probably much closer to the actual costs that a participating entity may pay for its canal restoration projects. NOTE: Due 13 Packet Pg. 3083 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 to the remoteness of the Florida Keys, costs associated with deliveries and mobilizations may be under represented. 2.4.2 Repair and Replacement Costs Vital to the long-term success of a canal restoration program is the responsibility of a participating entity to clearly identify the process for both a system's operation and maintenance as well as, how repair and replacement (R&R) issues would be handled beyond a technology's construction and installation. This includes how replacement costs will be planned for in case of a catastrophic event or extreme weather phenomenon. This includes where repair and replace funds come from, and how such funds would be distributed. As noted above, whether the long-term O&M is funded through an instrument such as a Municipal Services Benefit Unit(MSBU) or an HOA fee, the taxes or fees would need to be adjusted over time to account for inflation. If the need for replacement is associated with a Presidential Disaster Declaration, costs for replacement may be recouped through the Public Assistance and Individual Assistance programs authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act and administered by the Federal Emergency Management Agency (FEMA). 2 i 2.5 Recommended Selection Process , These guiding principles and processes shall not be construed as regulations issued by a i governing body but rather an advisory process that ensures that participating entities are conducting the programs in alignment with the Canal Restoration Program. Proposed restoration projects should be submitted for review to the participating entities program manager for project 2 approval. It is recommended that the program manager for a participating entity serve as the point of contact between the participating entity and the WQPP on any updates involving current and i future projects. cv 2.5.1 Workflow process cv The initial request for review shall contain these elements: • A brief overview of the project work from the feasibility analysis, • A justification statement for the project request, CL ^� • Goals and Objectives (what is the purpose of doing the . y work), • Name of the Project Sponsor, • Scope of Work, • Partnership roles, responsibilities and involvement, • Verification of canal ownership, • Commitment of the canal adjacent property owners to grant access, • Initial estimated cost, 14 Packet Pg. 3084 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 • Long-term operations plan, and • Identified funding source with request approval from the Annual Budget process if applicable. LU 2.5.2 Oversight c 0 Oversight is essential to ensuring a canal restoration's _ — _ success, as well as proper stewardship of the community's resources. Management oversight of the _:::;;;;; selection, review, and implementation of restoration projects will be the responsibility the performing entity - and it's appointed representative. It is recommended that the participating entity develop the following ..... v, processes: -g -_ .. • Establish a compliance program to ensure proper engineering systems and budget Image 4:WQPP Canal restoration scoping i controls, meeting • Regularly evaluate the operations and maintenance of a canal restoration; and • Ensure that the participating entity can financially support the long-term operations and management. 2.5.3 Record Keeping and Reporting i Each participating entity will be responsible for providing the FKNMS WQPP with updates on the status of canal restoration projects they have chosen to implement. This could be through either updates from the participating entities at WQPP meetings or through emailed communications (e.g. newsletters, website updates, etc.) to the WQPP members. All monitoring data collected by participating entities will be made available to stakeholders should they request information on the success of said projects. CL 15 Packet Pg. 3085 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 3.0 IMPLEMENTATION OF CANAL RESTORATION PROJECTS Establishing the cost of canal restoration is dependent upon several key factors including but not limited to the following: LU 0 1) The current water quality condition of the proposed canal; 0 0. 2) The suitability of restoration technologies to address the documented water quality issues, 3) Issues related to the ease of permitting, 4) The willingness of adjacent homeowners to provide financial support; cv 5) Landowner willingness to grant access to the participating entity for the restoration of the canal; 6) The availability of sufficient grants or other funding to share in the cost of the restoration; and i 7) Willingness and operational capacity of the homeowners or homeowners association to , maintain the canal once restored. i Each of the above referenced variables and others not listed impact the ability to implement restorations as well as, maintain the canal once the restoration is complete. The process used by the Monroe County Canal Restoration Program and its participating partners to select canals for restoration is outlined in Appendix B. The technical discussion describes the ranking process developed as part of CMMP, provides a list of considerations that should be addressed early in the planning process, and presents a list of criteria that can be used to guide `V the participating entity towards which canal is most suitable for restoration. cv cv 3.1 CMMP and Demonstration Program Canal Restoration Technologies Monroe County has developed a comprehensive canal attribute table that contains specific y information detailing the physical characteristics of each canal located within the County(i.e. size, shape, depth, etc.). The restoration technologies completed as part of the Monroe County i Demonstration Program and the following Phase II of the CMMP focused on improving dissolved CL oxygen concentrations and addressing the lack of canal flushing. They include: • Removal of accumulated organics from within canals; • Weed gates, air curtains or other physical barriers to minimize additional organic accumulation in the canals; • Culvert connections to facilitate flushing; • Backfilling to prevent occurrence of deep stagnant zones; and • Capping which is used to encase organic sediments. The following section provides a brief description of each of the above listed technologies along with the type of canal conditions where the technology is most applicable. 16 Packet Pg. 3086 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WoOd, December 12, 2019 3.1.1 Weed Gates/Air Curtains/Physical Barriers Technology Description Weed gates can be either comprised of mechanical devices or air curtains that physically block LU seaweed from passing through the device's barrier. Weed gates are designed to prevent floating, wind-driven flotsam (i.e. organic debris) from entering and accumulating in man-made canals where -: it typically sinks and fouls the water.A number of the existing homeowner groups have installed weed gates that consist 9 p of a floating arm that contains hanging flaps often made of 8.... rubber. The gates are placed at a canal mouth to prevent = _ floating seaweed from entering into the canal. The gate ... :-:.. .... _.._._ .: swings open when applied with slight pressure to allow _,.. _ r - access for boat traffic. An alternative design is a static weed cW barrier comprised of pilings and plastic netting coupled with a section of a submerged air discharge hose that creates an air curtain allowing boat traffic. The design of the weed .............................................................._ ::::::........................................................................._.........................: Image 5:Weed gate(bubble curtain) gates should consider the natural movement of seaweed I along the shoreline and configured parallel to land such that dead zones adjacent to the canal are not created where seaweed can accumulate. Although homeowner constructed weed barriers have been shown to be effective, the demonstration program evaluated the effectiveness of air curtains which are less likely to become an obstruction to boat traffic, require less maintenance, and more easily permitted. The air curtain developed as part of the demonstration program relied upon a series of diffusers and pumps that create a continuous bubble curtain which impedes the migration of seaweed into the canal under normal weather conditions. The components of the system are placed along the canal bottom at the mouth of the canal and at a depth that is sufficient to create a strong bubble curtain. The depth of the diffusers should be such that the typical draft of canal-stored vessels can clear the system without incident. System components of the air curtains consist of air hoses, air emitters (aka diffusers), and a regenerative :_; =___ _: 1z. blower. A staging area and a power supply (electric or ----' _- a solar panel) for the regenerative blower are required. A comprehensive operation and maintenance plan is required to ensure continued effective operation. - FL _....__..... _....... Application Image 6: Bubble curtain control panel Technologies that reduce the input of seaweed-loading into a canal are most applicable to canals that are subject to high loadings of seaweed and flotsam. The orientation of the canal mouth and location in relation to open water affect the susceptibility to entry of wind-driven weed wrack. The configuration of the canal also affects whether the weed wrack will exit the canal or be trapped in a `dead end' canal section. Lesson Learned The following considerations should be given when proposing a weed gate/air curtain project: 17 Packet Pg. 3087 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 • If the compressors and distribution manifold are placed too close residences, noise from the system may become a nuisance; • The control system and pumps should be placed at an elevation that reduces the likelihood LU of flooding; 0 • It is recommended that discussions with homeowners regarding "private property access" and "approval to place equipment" agreements begin before moving forward with the design phase; and • Due to shallow entrances into the canal, navigation issues associated with the placement of equipment should take into consideration draft requirements for the canal's vessels. cv 3.1.2 Organic Removal Technology Description The decomposition of the weed wrack material that has settled on the canal bottom can consume large z' amounts of dissolved oxygen, and can deplete the viability of a canal's ecosystem and the adjacent �. near-shore waters. Organic removal consists ofwig � € removing the decomposed weed wrack material ` present at the bottom of a canal. Due to the fine "`"::_:;;_= -..._.._x..-particle size of the decomposed weed wrack - material, mechanical excavation of the organic _- material is difficult, although possible under certain circumstances. Therefore, a hydraulic dredge is the preferred means of removal of the organic material , A logistical limitation of the use of the hydraulics` dredge is the large volume of suspended sediment Image 7: Hydraulic dredge removing sediments c and extracted water that requires stabilization, and the space requirements associated with the stabilization process. Typical hydraulic dredging projects utilize constructed dewatering y stabilization cells that are built with earthen berms. However, space limitations in the residential canal neighborhoods require an alternative method to dewater the dredged material such as geo- i tubes or mechanical dewatering presses. Geo-tubes are comprised of specially formulated geo- CL textile that allow for dredged material to be placed into the geo-tube, and for the entrained water to be decanted from the dredged material. Mechanical dewater systems use pressure to separate y the water from the organic sediments. Several site characteristics must be evaluated prior to implementation of an organic removal project. These include assessment of navigational capacity to allow access of the dredging equipment, available space for dewatering staging area, access of transportation vehicles to the staging area, and characterization of the sediments to determine appropriate disposal options. Application Monroe County has conducted a Keys-wide bathymetry survey which provided approximate soft sediment thickness data for the canals evaluated in the CMMP. Canals with a soft sediment thickness greater than 0.75 feet were considered potentially suitable for organic removal. Additional site-specific information such as percent organic content will be necessary to verify 18 Packet Pg. 3088 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 potentially suitable canals. Good candidates for organic removal are canals that have had significant accumulations such that the canal bathymetry doesn't support the implementation of a capping project. Lessons Learned 0 It is recommended that any canal that undergoes organic removal due to the migration of seaweed 0. also include the installation of an air curtain or similar weed barrier to prevent future degradation as part of the restoration process. Additional lessons learned include the following: • As a result of the Florida Keys receiving the designation of Outstanding Florida Waters (OFW), the applicant (i.e. participating entity) will need to be prepared to address polymer residual and toxicity concerns in their Environmental Resource Permit application; cv • Due to the space needed to accommodate the equipment used in the dewatering process, y it is recommended that the participating entity consider canals where vacant lots exist and private property approvals are likely to occur; i • The participating entity should consider the amount of time the canal will be closed and what impact that may have on the canal's residents; and • The results of the effectiveness studies indicated that in areas where muck was built up outside of the canal, upon implementation of the restoration technology, muck sloughed back down into the canal. The regulations associated with the removal of muck from outside the canal are very prohibitive in nature. 3.1.3 Canal Backfilling cv Technology Description n' cv cv Canal backfilling would be performed in order to decrease the depth of a canal to promote flushing and reduce/eliminate stratification. Prior studies have indicated that approximately only the upper 6 feet of the canals will naturally flush in the shallow Keys near-shore environment(Kruczynski 1999). Filling in of abrupt changes in depth or sink areas to six or eight feet would assist in eliminating stagnation and increasing circulation. Flushing is typically hindered by the fact that both the canal i sill and the waters surrounding the Keys are typically shallower than the canal bottom. This difference in depth hinders mixing in the lower depths of the canals. This option would work best in canals where there was sufficient energy, either from tidal fluctuations or wind force, to promote y flushing at the canal mouth once the deep stagnant zone has been eliminated. Application Canals with an average canal bottom depth greater than 10 feet may be candidates for backfilling. Due to the high unit cost of backfill, further hydrodynamic evaluation is suggested to determine the quantity and placement of fill that is required to provide adequate flushing for a canal, prior to initiating the backfilling activities. Lesson Learned 19 Packet Pg. 3089 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WoOd, December 12, 2019 Participating entities should consider the following lessons learned when proposing a backfill project: • In order to document existing conditions, itLU is recommended that the participating entity collect detailed pre and post construction video of property attributes located along the ° e canal as well as, the properties located along the proposed traffic route through the neighborhood; y. • Confirm that there will be sufficient space available to stage equipment and materials needed for a backfill project; ,,,,, w.w • It is recommended that discussions with homeowners regarding "private property access" and "approval to place equipment" Image 8: Placement of fill material into deepwater � agreements begin before moving forward canal with the design phase; • The participating entity should consider the amount of time the canal will be closed and what i impact that may have on the canal's residents; and • Backfill projects require the delivery of large amounts of fill material that are transported to the site via dump trucks. This process can result in traffic impacts to residents as the trucks enter and exit the project area. i cv 3.1.4 Culvert Installation n' cv Technology Description £ 'ice' _ - - ............... Culverts can be installed between canals or between =.._-;. canals and thin land strips to improve flushing within them in a similar fashion to flushing channels. Based g- i on canal-specific hydrology, larger or smaller diameter ::. culverts may be more applicable. Hydraulic studies byCL qualified engineers need to be performed to confirm that the correct type and size culvert is proposed. . Culverts could be installed in any lithology, but would still need an energy source to induce flushing such as .... ...: .... . a channel at the outfall mouth. Image 9 Culvert installation It is recommended and often required that culverts are equipped with manatee grates to prevent entry of wildlife or humans. Culverts are prone to clogging and require routine maintenance. Application 20 Packet Pg. 3090 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WOV'd, December 12, 2019 Installation of a flushing culvert is recommended if it is apparent that a connection between a canal and another canal or the near shore waters could potentially increase flushing. Field verification of the applicability of a culvert installation will be required at each proposed canal location. Lesson Learned 0 Participating entities should consider the following lessons learned when proposing a culvert project: • It is recommended that the installation of a culvert be coupled with the construction of an air curtain to prevent the unwanted migration of seaweed; • Homeowners may become concerned with the increased movement of debris (e.g. sea weed) through the canal as tidal flow into and out of the system increases; W • As a result of the land disturbance requirements for the installation of culverts, private property approvals are key; and • The installation of culverts requires the use of heavy equipment. The participating entity should confirm early on in the selection process that there will sufficient staging area available. i 3.1.5 Alternative Technologies To provide additional options for treatment to the eutrophic and hypoxic waters in Florida Keys residential canals, Monroe County under EPA Grant No. X7-OOD40915-0 evaluated potentially cost-effective passive and low-energy technologies. Technologies evaluated include seagrass planting, macro-algae farming, oyster aquaculture, floating mangrove islands and bioremediation. Alternative technologies were evaluated based on development status (research, pilot study, and n' large scale implementation), effectiveness, ease of Implementation and permitting, footprint and homeowner disruption, and cost. The desktop study and technology evaluation showed best alternatives for Florida Keys residential canals are: i • Macro-algae farming: primarily due to macro-algae tolerance to Oia uhl,TM,Bung highly hic waters the 9 Y eutro p .✓,� spa � �- °� ✓� ,�'� � A ,, ability to introduce them at rrng)v, R al different locations in the water r R 1,ri r:�rr. column to take advantage of limited light on highly turbid canals, their quick cultivation time (45-60days), and their high Air WaW biomass demand which can F offset the maintenance cost; Image 10: Conceptual application of alternative technologies and • Floating mangrove islands: primarily due to the well documented ability of mangrove plants to filter water and the high success expectation for this technology. 21 Packet Pg. 3091 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Unfortunately, the above reference technologies have not been proven and are not recommended for use through the Monroe County Canal Restoration Program. Monroe County and its partners continue to evaluate alternative technologies that can be cost effectively implemented. One such technology that have been effectively implement is capping. As other technologies are proven useful in improving water quality, they will be added to future c revisions of this Canal Restoration Guidance document. Capping Technology Description Capping would be performed to decrease the depth of a canal to promote flushing and reduce/eliminate stratification. Clean fill material is placed in a canal using an excavator to W effectively bury the organics and prevent the consumption of oxygen from the water column. Application Canals with a soft sediment thickness greater than 0.75 feet and water depth greater than 10 feet are considered potentially suitable for capping. Additional site-specific information such as percent organic content will be necessary to verify potentially suitable canals. Good candidates for capping are canals that have a significant amount of organics accumulated on the canal bottom but not so significant that the canals requires the removal of organics to ensure that stable bathymetry persists. It is recommended that during the project design phase the appropriate gradation of fill material is determined through an evaluation of sediment cores to ensure that gas does not get trapped as the material is placed on the canal bottom. i Lesson Learned cv The lessons learned presented for the backfilling apply to capping projects. 3.2 Identification and Acquisition of Canal Restoration Funds c Attainment of sufficient project funding is one of the most challenging steps in any restoration project. Multiple federal and state grant programs from the FDEP and EPA are available to support i potential water quality and ecosystem improvement projects considered for the Florida Keys canals. Each program has different eligibility and matching requirements, but most can be applied to the various canal restoration techniques. It is recommended that agency managers for each grant program be contacted in advance to confirm the funds can be applied to restoration projects and determine what types of submittals increase the likelihood of a successful proposal. 3.2.1 Grant Application Requirements The project owner or participating entity seeking additional funds should be prepared to provide the agency (i.e. grantor) with sufficient information about the proposed project. Applicants need E to describe in detail the extent of the existing problem and how what the municipality (or similar entity) is proposing to address the water quality problem. The following terms defined below are commonly used in funding applications. 22 Packet Pg. 3092 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • Project Description: The applicant should be able to briefly describe why they are requesting funding and what type of project is being proposed; • Project Location Details: The location of the proposed canal restoration project. Information should include the canals geographic location expressed in terms of geographic coordinates (i.e. latitudes and longitudes) as well as local street address c (state, city, and cross streets); • Description of the type of project proposed for funding: The description should explain in detail what type of canal restoration technology is being performed and why it applies to the perspective canal; • Project Objective: Typically the main objective will be to enhance water quality, while secondary objectives might include preventing the migration of seaweed into a canal; • Project Work Plan: The purpose of a project work plan is to promote the efficient, organized, and timely completion of the project according to schedule, budget and contract requirements. A project work plan for the purpose of a grant application will have sufficient details regarding what is being planned and what protocols must be met to complete the project; • Project Budget: While the application may not require an itemized budget, the total cost to deliver a completed project must be determined prior to providing the project budget in the grant application; • Applicant Matching Amount: Matching grants are an effective means of funding canal restoration projects, especially those with active community support. The concept of a i matching grant is simple. State or local governments designate funds to go to particular types of projects. Local municipalities or various organizations within the community can then develop project proposals and apply for the grant. If accepted, the granting entity (e.g. state or local government) will match the applicant's (e.g. municipality or organizations) contribution to the project, generally at a 1:1 or 2:1 match, but it could be c set up for any level of match; • Cooperating Partners/Match: It is also important to note that community labor and materials, not just financial donations, count towards the �� �� � ;�� `" r;- a. matching grant donation. Thus, neighborhood groups that have time, but not money to donate, �� can still apply for grants, giving them an effective way to fund local improvement projects; • Project Milestones: Milestones are tools used in project management to mark specific points along a project timeline. These points may signal anchors such as a project start and end date, a need for external review or input and budget checks, among others. In many instances, milestones do not impact project duration. With regards to the restoration of canals, project milestones might be the posting of the construction bid documents (i.e. request for proposal); and 23 Packet Pg. 3093 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • Project Deliverables: Typical deliverables associated with canal restoration projects are design plans and permits but a deliverable could be any report or documentation that indicates that tangible progress has been made. LU 3.2.2 Information Necessary to Complete Applications 0 Specific forms are required for many of the applications to provide specific details about how the information must be formatted. Generally, however, the information requested is very similar among grant programs. Project information can be obtained largely from the information provided from the descriptions developed for each restoration technology. More detailed information such as project milestones and deliverables will need to be developed from the project information as it becomes available. Specific budget information will need to be provided using the individual grant formats. Information on the project team will also need to be assembled prior to submittal. The particular grant applicant needs to determine the amount of matching funds and cooperating `h partners' contributions available for their respective project. As noted above, requirements for funding match can vary from 0% to 50%, and additional points may be awarded for providing more than the minimum amount. Community involvement and benefit is also generally 1 encouraged and will need to be considered when completing the applications. Most applications require only conceptual plans and a reasonably well-developed budget i 3.2.3 Restore Act Funding The "Resources and Ecosystems Sustainability, Tourist Opportunities, and Revived Economies of the Gulf Coast States Act of 2012 (RESTORE) dedicates 80 percent of all administrative and civil penalties related to the Deepwater Horizon spill to a Gulf Coast Restoration Trust Fund (Trust i Fund) and outlines a structure by which the funds can be utilized to restore and protect the natural resources, ecosystems, fisheries, marine and wildlife habitats, beaches, coastal wetlands, and N economy of the Gulf Coast region (Image 11). The U.S. Department of the Treasury is responsible for issuing compliance and auditing procedures for the entire Act and procedures for two grant N programs administered by Treasury. The passage of the RESTORE Act provides significant federal funding to accomplish a multitude of projects geared toward Keys canal water quality improvements. There are multiple RESTORE Act funding sources that could potentially be used for canal restoration projects. i Within Florida, the FDEP is in charge of evaluating and approving funding for projects. In an effort to obtain funds for canal water quality restoration, Monroe County has previously submitted to the FDEP a request for funds titled "Monroe County Canal and Stormwater Water Quality Improvements."The aforementioned request has been granted and is actively providing funds for canal restoration projects. An additional source of funds related to the RESTORE Act are associated with a local allocation of funds referred to as the "Local Pot." Monroe County has created a RESTORE Act Local Advisory Committee to review, rank and recommend projects for the use of these funds. RESTORE Act Local funding covers a broad range of eligibility requirements. 24 Packet Pg. 3094 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 3.2.4 Florida Keys Stewardship Act The Florida Keys Environmental Stewardship Act was passed by the Florida State Legislature and signed into law in 2016. The law secures a recurring set-aside of Florida Forever funding for state land acquisition in the Florida Keys. In addition, it supports state appropriations for water e quality projects in the Florida Keys, and expands the types of water projects eligible for state funding. The Florida Keys Stewardship Act (FKSA), authorized use of funds for canal restoration amongst other types of water quality improvement projects. The ultimate authorization and annual appropriation amounts depend upon what our total need is and how much we can reasonably spend in a year, and in continued consultation with the local governments and with House SuppOQmented by w € .� � interest generated by the "" aift W Trans[hand(5fD%RESTORE20% - Council,25%Science N Program,25%CUE) I 35% 30% 30/ 2.5°% 2.5% I = I -- --- -- ----- ---- - _ N -z. 3 N - zi ..._.:_; ....._....__ z: N W Image 11:Allocation of the Gulf Coast Restoration Trust Fund (source: restorethegulf.gov). leadership (Monroe County, 2018). In 2018 alone, the Florida Legislature approved $5 million for water quality projects in Monroe County. 3.3 Engineering Design Requirements y The engineering design process is a methodical series of steps that engineers use in creating functional products and processes. Among the fundamental elements of the design process are the establishment of objectives and criteria, synthesis of conceptual solutions, analysis of U alternative designs, construction, testing, and evaluation. For projects located in environmental sensitive areas, professional scientists familiar with the project area perform complementary studies that provide guidance to the design engineers and permitting professionals so that potential impacts to protected resources can be either minimized or eliminated. The following subsections describe the design process as it was developed during the Monroe County Canal Demonstration Program. 25 Packet Pg. 3095 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WoOd, December 12, 2019 3.3.1 Data Acquisition Prior to the design permitting of a canal restoration project, 9 p 9 p J field engineering and ecological surveys of the canal should be 9 9 9 YLu erformed in order to determine existin conditions of the p g .... ..... .-:::: :::::::::::::::::::::::::::::::: c hydrologic, structural and ecological environments. Although 9 9 each of the restoration technolo ies may re uire the same t e 9 Y q Yp c of survey, the extent to which a stud is required is based on the Y q -- ro osed technology and its anticipated footprint. Additional) =---__-ee '_.. ___ -_�e3ei a -_ :::_:::___:-:__ the results of the aforementioned surveys will guide engineers in n; ��-, ;,:;;;.._-__;:-___ determining the applicability. The following describes each of the studies typically required for canal restoration projects: cv W Bathymetric Survey. Bathymetric surveys allow engineers and - designers the ability to measure)the depth of a waterbody as well as, map the underwater features of a waterbody. Multiple methods can be used for bathymetric surveys including multi- beam and single-beam surveys, acoustic Doppler current profilers (ADCPs), sub-bottom profilers, and the Ecomapper Image 12:Survey equipment Autonomous Underwater Vehicle. Bathymetric surveys can be used for the collection of � used for many different types of research including flood bathymetric data i inundation, contour of streams and reservoirs, leakage, scour and stabilization, water-quality studies, dam removal, biological and spill, and storage and fill in reservoirs and ponds (USGS, 2018). Bathymetric surveys are used by designers of canal restoration projects for the following: • Bathymetric surveys provide designers with canal bottom elevations so that it can determined how much fill material needs to be added to a canal to achieve the prescribed depth necessary to improve water quality. • Canal bottom elevations are also used by engineers for culvert or air curtain projects. The information is need to determine to what depth a culvert should be placed to improve canal flushing and how the arrangement of diffusers used in the creation of an air curtain should be placed in order to prevent seaweed from entering into the canal. y Topographic Survey: A Topographic survey is a survey that gathers data about the elevation of i points on a piece of land and documents the elevations as contour lines. The purpose of a topographic survey is to collect data about the natural and man-made features of the land, and FL its elevations. Depth and Condition Surveys of Existing Seawalls: The evaluation of canal seawalls is done to better understanding the existing condition of the seawall so the engineers can protect against designing a project that will negatively impact residences within the project area. Seawalls are U constructed from a variety of materials such as, reinforced concrete, boulders, steel, gabions, vinyl, wood, aluminum, fiberglass composite, or sandbags. The function of seawalls, also known as bulkheads or retaining walls, is to minimize the erosion of soil particles into the water and serve as a form of defense between land and water. A seawall is an invaluable structure for those homeowners who live close to the water who rely on the wall to protect their property from water damage. The constant fluctuation of the water levels and battering of the wall by the elements can range from cracks and pitted surfaces to total failure if it becomes undermined. 26 Packet Pg. 3096 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 Threatened and Endangered Species Surveys: The g p y Endangered -------- Species (ESA) provides a program for the ===- -S Act S conservation of threatened and endangered plants and animals and the habitats in which the are found. The lead =- °-===—==- "'""" y __ federal agencies for implementing ESA are the U.S. Fish andLu Wildlife Service FWS and the NOAA Fisheries Service. The :::::::::: -_- law requires federal agencies, in consultation with the  == U.S. 0 S ------q ---- --- Fish and Wildlife Service and/or the N AA Fisheries Service to ensure that actions the authorize fund or carry Y Y --------------------------------------- ---------------------- out are not like) to jeopardize ardize the continued existence of an Y J p Y ---- listed species or result in the destruction or adverse ::::- .................................. .--_---..............._........_..._..................._......._............._....................-.- modification of designated critical habitat of such species. Image 13: In-water benthic survey The law prohibits any action that causes a "taking" of any listed species of endangered fish or wildlife. The initial performance of a threatened and endangered species survey should identify the presence or absence of any federally listed species in the project area through either a desktop review of publically managed databases and on site visual inspections. Finally, visual inspections may include in-water surveys for federally listed corals. i Sensitive and Protected Resource Surveys: Potential wetlands in the assessment area shall be identified and delineated in accordance with Florida Administrative Code, Chapter 62-340, the USACE 1987 Wetland Delineation Manual, and the Regional Supplement to the Corps of i Engineers Wetland Delineation Manual: Atlantic and Gulf Coastal Plains Region (version 2.0) (2010). In addition identifying the presence or absence of wetlands, the applicant shall conduct a survey to confirm the presence or absence of protected benthic features (i.e. seagrasses, corals, and sponges). The surveys for protected benthic species shall be performed in accordance with the Florida Fish and Wildlife Conservation Commission (FWC) Recommended Survey Protocols i for Marine Habitats related to Permitting Applications (1115109 DRAFT), USACE Submerged Aquatic Vegetation Guidelines, and National Oceanic Atmospheric cV Association 2011 Protocol for Benthic Surveys of Coral Resources in FKNMS. Inspection of Existing Treatments: Due to the extent of the problem and effect on local communities, homeowners and c ;: homeowner associations have in some instances taken it upon themselves to install either preventative measures in the form of _= weed barriers and other treatments such as aerators. AeratorsCL attempt to alleviate low dissolved oxygen conditions b pumping air ----__.. p Y9 Y p p 9 =__.. __ into the canals at various locations. Such treatments should be - -- — evaluated to determine if the can be upgraded or incorporated into the restoration plan. Additionally, there may be infrastructure _.. ::: associated with the treatments that might need to be removed as part :::--:- --:-= - _-........... ca::::: of the restoration process. Sediment Testing: Sediment data is used to establish fundamental = _ g objectives for engineering design of sediment handling and sediment J 9 9 9 9 dewatering controls. It is used to screen the beneficial use and the _=_...:...:..:. ultimate disposition of the dewatered sediments. A pre-determined -__ number of sediment cores are collected from the canal and logged Image 14: Collection of detailing variations in the sediment profile. This activity provides an sediment cores 27 Packet Pg. 3097 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 indication of organic content as well as an estimate of the amount of material disposal needed. Chemical characterization is also performed on the collected sediments to determine disposal options based on whether or not contamination is present in the canal sediments at levels that effect how and where the organic material can be disposed. LU Polymer Testing: Polymers are added to effluent from dredged sediments. The polymers bind to c the sediments causing a separation between the effluent and sediments and in turn prevent the receiving bodies from becoming turbid. Bench scale polymer dose testing of sediment collected 0) from the canal determine how much polymer is required. Table 5: Restoration technology technical requirement data needs Technology Bathymetric Topographic Depth and Threatened Sensitive Inspection Sediment Polymer Survey Survey Condition and resource of existing Testing Testing r of Existing Endangered survey(i.e. treatments N Seawalls Species mangroves Survey and corals Backfillin ✓ ✓ ✓ ✓ ✓ ✓ ✓ �' Weed ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Barrier and Organic Removal Weed ✓ ✓ ✓ ✓ ✓ Barrier Organic ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ �� Removal Culvert ✓ ✓ ✓ ✓ ✓ ✓ Installation Capping ✓ ✓ ✓ ✓ ✓ ✓ ✓ Backfillin ✓ ✓ ✓ ✓ ✓ ✓ ✓ *= requires documentation or monitoring that the replacement water is not degraded. N Although restoration technologies may require the same type of engineering or scientific surveys, N existing conditions, as well as how the technology is being applied can dictate how the survey should be performed. N c Technology based survey specifications: 0 Weed Barrier and Organic Removal a i • Bathymetric Survey for entire canal. CL • Topographic survey for blower and electric drop area • Determine depth of existing seawalls —do not want to compromise foundations. o Baseline survey— photo document, boat count, seawall condition Weed Barrier(Only) Surveys required: (only required at mouth of canal near construction zone) • Bathymetric Survey 28 Packet Pg. 3098 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Organic Removal (Only) • Bathymetric Survey for entire canal. LU • Determine depth of existing seawalls —do not want to compromise foundations. 0 Culvert Installation 0 Surveys required: (near installation point in both canal and outfall location) • Bathymetric Survey o If tidal model will need to be run, survey will be required for entire canal as well as outfall location. cv • Determine depth of existing seawalls —do not want to compromise foundations. y • Confirmation of any utilities that could be impacted. • Geotechnical studies in the area of the proposed culvert placement. • Site recon needed to see placement of culvert and current headwall location, materials, and elevations. 3.3.2 Design Criteria The design requirements for each canal restoration project will differ from those of any other canal restoration project performed due to the unique characteristics of residential canals in Monroe i County. The size, shape, orientation of the canal mouth, and near shore characteristics will all effect the design of the project. The engineering design process is a methodical process that engineers use in developing construction plans. The process is highly iterative as illustrated below and parts of the process often need to be repeated many times. The steps may become articulated, subdivided, and/or illustrated in different ways, but they generally reflect certain core principles regarding the underlying concepts and their respective sequence and interrelationship. Upon completion of the existing condition surveys and development of a conceptual restoration, the engineering team will develop a series of preliminary designs based on following milestones: i Preliminary Design - 30% Documents CL The conceptual design will be combined with information obtained during the existing condition surveys to examine if potential alternative design options might exist. Based on the results of the evaluation, the design shall be modified to achieve the best possible result. At this stage in the project, the designer will prepare preliminary design plans and technical specifications for the ca project. The preliminary design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, and construction details. The preliminary design plan will be submitted to the owner at the conclusion of this task for final review and approval. Many of the design efforts are similar in magnitude for all restoration techniques; however, certain restorations have unique design elements. These include the following: 29 Packet Pg. 3099 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • The organic removal projects require design of dewatering systems and disposal coordination, and • Culvert designs require preparation of a hydraulic model. LU 60% Construction Documents Completion Submittal c Upon acceptance of the preliminary designs, the designer shall prepare a 60% construction submittal. 60% design plans and specifications include existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, construction details; construction schedule, Engineer's Opinion of Probable Cost shall be submitted to participating entity for review and comment. At this stage in the designs, it is recommended that open communication with the homeowners be maintained throughout the remainder of the design process. The Construction Documents will include each of the following components: W • Survey: licensed surveyors will prepare the required topographic, planimetric and bathymetric surveys; • Construction Plans: the plans will depict our continued design effort, possible site impacts, maintenance of traffic, and utility impacts and relocations, if necessary; • Specifications: Technical specifications will be prepared for the project, utilizing County i Standards where applicable, other accepted industry specifications if needed (i.e. FDOT, SFWMD, etc.) or developed specifically for this project application if necessary; • Schedules: The design team will prepare a detailed construction schedule, working closely with the County, the homeowners and other stakeholders to phase, sequence and i complete construction while considering the constraints and limitations; and cv • Estimate of Construction Cost: The cost for the canal restoration will be refined throughout the design process and a detailed Engineer's Opinion of Probably Cost will be prepared and submitted with the 60% construction documents. As previously stated, many of the design efforts are similar in magnitude; however, certain restorations have unique design elements that should be included with the 60% designs: i • Culvert designs require preparation of MOT plans; and CL • Backfilling requires an investigation of local quarry fill material specifications and availability of materials to assist in the development of the fill specifications. 100% Construction Documents Completion Submittal Upon acceptance by the participating entity of the 60% construction documents and comments from permitting agency reviewers, the design Team will develop the 100% construction documents for the project. Because the design package is advancing from 60% to a 100%, the design Team should have frequent and ongoing communication with the participating entity and stakeholders to resolve any outstanding issues or questions and address concerns during the final design development. The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cut/fill analysis and construction details. Comments received from the owner shall be addressed and resolved prior to the final submittal of the 100% construction documents and design specifications. Once the 30 Packet Pg. 3100 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 final designs are approved an Operation and Maintenance (O&M) Plan will be prepared for each project site. 3.4 Permitting Requirements and Barriers to Construction Lu Permits are required from local, state and federal agencies in order to implement a canal water quality improvement project. All of these agencies are involved, because the Florida Keys are part of the Florida Keys National Marine Sanctuary and the nearshore waters to which the canals discharge are designated Outstanding Florida Waters. Many threatened and endangered species are present in these waters that need to be protected. Additionally, all of the canals are considered part of navigable waterways, and therefore in-water canal work requires a U.S. Corp of Engineers permit. A list of the permitting agencies and designated agency contacts for canal restorations are presented below (Table 6). For the demonstration projects, the State permit was obtained from the South Florida Water Management District. For applications submitted by private homeowners, the Florida Department of Environmental Protection will issue the State permit Table 6: Canal Restoration Permi ing Agency Information Agency Primary Contact Phone Email Address i Focus Numbe 12 r South Florida State Trisha (561) tstone@sfwmd.gov 3301 Gun Club Water permitting Stone, PWS 682- Road,West Palm Management agency for Lead 6954 Beach, FL District(SFWM water quality Environmen 33406Marathon, D) tal Analyst FL 33050 United States Federal Maria (305) Maria. 9900 SW 107th Army Corp of agency for Bezanilla, 779- y.mil Avenue Engineers work in ACOE Miami 6057 Suite 203 (USACOE) navigable Permitting Miami, Florida waters Section 33176-2785 CD N National Overseas all Joanne (305) aanne.delane fnaaa.c av Email T. Oceanic and in-water work Delaney, 809- communication N Atmospheric within the Permit 4714 preferred Administration FKNMS Coordinator (NOAA)/Florida NOAA/FKN Keys National MS y Marine Sanctuary (FKNMS) "Monroe Ensure Michael (305) Roberts- 2798 Overseas County compliance Roberts, 289- Michcclg)MonroeCpgn Hwy, Marathon, Planning and with the Land CEP; PWS 2502 FL.Gov_ FL 33050 y Environmental Development Sr. Resources and Florida Administrator Building / Codes Environment CJ al Resources "=For projects in incorporated Monroe County, municipality permitting requirements would supersede Monroe County's authority Additional information about the permitting process for each of these agencies can be found at the following web links: • DEP - I�tt s-Lf]oiridade ov/wateir/sulbir��eir ed hands enviiironnientall resources.... II................................................................................p......g..................................................................................................................g.............................................................................................................................................................................................................................................. cooirdiinatiion .................................................................................... 31 Packet Pg. 3101 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WoOd, December 12, 2019 • DEP (Monroe County office): Ih�tt s:ddflloiriidade ovdsoutlh�dsd eirmiittiiirn • USACE - Ih�tt :BB sa .usace.airm .miilldlMliissiioirnsdlFe ullatoir .as x .� • NOAA/FKNMS- rm c 0 • Monroe County - L�L :dd-Lmrn irnroecouirny �iiyiigpl .q ir d__n_d__e__ p I�j _ 43i -----------------� The permitting process may also require additional review by other state and federal agencies if the permitting agency reviewer has concerns that the proposed activities may have environmental impacts. These agencies include the Environmental Protection Agency, NOAA Habitat Conservation, NOAA Protected Resources Division, Florida Fish and Wildlife Conservation Commission, and US Fish and Wildlife Service. The agency reviewer will forward the application to these reviewers directly so the municipality (or similar entity) does not need to prepare an additional application; however, additional reviews can significantly delay the time it takes to obtain a permit. Finally, local incorporated municipalities within Monroe County may have their own permitting requirements that would supersede the County's authorities. It is recommended that the participating entity confirm local jurisdiction early on in the project scoping process. i During the pre-application meeting(s) it should be discussed whether any aspect of your project will require additional agency reviews. If the answer is yes, you should discuss if i there are changes that can be made to the proposed plans that would eliminate the need for the additional reviews. 3.4.1 Permit Applications Blank applications for each agency can be obtained at the following links: pp 9 Y 9 N • FDEP - Ih��t :dd�ll airii adeap. ayduy Weirdsulbirneir e .-hair ds.-eirnviiroirnirneirntall-iresouirces- _ __ ----------------- __-----------------------_-----------------_ coordii irnatiioirndcoirnteirn Uforirns-eirnvii roirnirneirntall-resource ______________________________________________________________________________________ • USACE SouircelBoolk as x 0 • NOAA/FKNMS ellcoirne.lhtird a i • Monroe County - L�L :dd�llmirnairniroecouirn dyiigpll .qairdiiirnde .as�pI�Illf m�53 CL Some of the agencies have different applications depending upon the proposed project. Florida Department of Environmental Protection f4tiMw%���wm The FDEP's basic application is an Environmental Resource Permit(ERP). The FDEP also has criteria for exemptions to the requirement to obtain an ERP, as well as permits known as General Permits that expedite the permitting process for select types of projects. The requests for verification that a project is exempt from ERP permits shall be submitted to FDEP before commencing the project. If the project qualifies for an ERP exemption, under the Florida Statutes, then the USACOE Engineering form 4345 can be submitted to the USACOE instead of the ERP application. A link to the USACOE form 4345 is: The link to form 4345 is: Ih�tt :ddseairclh�.usa. ovdseairclh��affiilliiate=:sa ueir =forir %234345. 32 Packet Pg. 3102 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 .............................................. ==- = vCorpEngineers US Arm Cor of ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ..... The USACE permit application and review process is the most complex due to the additional reviews associated with Section 7(a)(2) of the ESA to evaluate the potential impacts of LU a proposed action on any federally listed threatened or endangered species or its designated critical habitat. These evaluations often require coordination with the US Fish and Wildlife Service c and/or NOAA Fisheries pursuant to Section 7 of the Endangered Species Act. For projects located in the Florida Keys, federally listed threatened and endangered species that typical impact the permitting process include: key deer, manatee, wood stork, nesting sea turtles, and American crocodile, among others. The USFWS website provides a good reference of those species under their purview: N I�ltt :// fws. ov/veirolbeacl�i/Conseirvatiioniintl�ielKe s1iti ill. NOAA Protected Resource Division who is the other main outside agency reviewer for the Florida Keys Canal Restoration projects also evaluated a lot of other species. Generally the species that are impacted by inshore projects would be green sea turtles, loggerhead sea turtles, hawksbill 2 sea turtles, kemp's ridley sea turtle, leatherback sea turtles, and smalltooth sawfish, in addition to many species of coral. For a list of other species in the area click on the following link: i I��tt ://seiro.nir�ifs.noaa. ov/ irotected iresouirces/sectiion .7/iindex.Intir�ill. I ............................................................................................................................g......................p................................................................................................................................................................................................................................................................................... Impacts to critical and/or suitable habitat or areas accessible to a species triggers Section 7 review to some degree for both US Fish and Wildlife Service and NOAA Protected Resource Division. Protected Resource Division review is basically triggered by in water activity as well as impacts to mangroves (i.e. black, white and red) may trigger PRD. More information on the ESA process can be found at: Ih t :// sa .usace.airm .ir��iill/I�fliissiions/If e ullatoir /Souircel3oolk.as x. CD Part of the USACE application requires the applicant to submit information on threaten and endangered species that may be within the project area by completed a Section 7 Checklist. This checklist needs to be completed by a qualified scientist and forms the basis for the USACOE determination as to whether additional federal reviewers/consultations will be required. For those y projects where the USACE makes a finding of "no affect," nothing more will need to be done regarding consultations with other agencies. The check list and information concerning how to complete the checklist can be found at: CL I��tt ://seiro.nir�ifs.noaa. ov/ irotected iresouirces/sectiion 7/consulltatiion sulbimiittall/iindex.lInti ill. I ............................................................................................................................g......................p.............................................................................................................................................................................................................................................................................................................................................................................................................................................. Jacksonville USACE Biological Opinion In accordance with Section 7(a)(2) of the ESA, programmatic consultations allow for streamlined review of groups of frequently occurring or routine activities or Federal action agency policies, plans, regulations or programs that have well-understood and predictable effects on ESA-listed species and designated critical habitat. Programmatic consultations may be used to evaluate the effects of authorizing certain categories of frequently occurring activities or action Agency policy or programs, where specifics of any individual future project, such as the specific location, are not definitively known at the time of the programmatic consultation. 33 Packet Pg. 3103 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 On November 20, 2017, the National Marine Fisheries Service (NMFS) approved a programmatic biological opinion (PBO) referred to as "JaxBO."The JaxBO addresses consultation requirements for threatened and endangered species and their designated critical habitat occurring throughout the State of Florida for certain actions. A summary of the JaxBO, a complete list of the activities included in the JaxBO, and the project design criteria can be found at: 0 iicmlNotiices/Airtiiclled1333940/ irallm� rmy.r iilldlMii iioirs � I ir d bll ________________________________________________ �r2gia�in2�g2gii �m��iiir i�ir m�� bod � It is recommended that proposed canal restoration projects attempt to meet the criteria established in the JaxBO in order to reduce the time associated with the consultation process. Monroe County t The Monroe County permit application is a combined Building-Floodplain- Developmental Permit Application that includes review by a Planning and Environmental Resource County biologist as well as a review of compliance with the Florida Building code for such things as the electrical portions of the air curtain systems. The i type of project affects the number of different departments that will need to review the application. The permit fees are based upon the number of departments that review the application as well as the total estimated project cost. Wetland Impacts and Mitigation Requirements In some instances the construction of a canal water quality improvement project may cause impact to wetland plants such as red mangroves. Impact means damage or removal of roots, not just trimming of branches. All efforts should be made to avoid this. When the agencies review an i application for wetland impact they first look for elimination and reduction of impacts. If there are still wetland impacts after elimination and reduction, a method to offset (make up for) those impacts is called mitigation. Mitigation usually consists of restoration, enhancement, creation, preservation, or a combination thereof. A mitigation proposal is a document that describes how you plan to offset the wetland plant impacts. Mitigation is generally accomplished "in kind". This means offsetting your impacts to a certain kind of resource by restoring, enhancing, creating, or preserving the same kind of resource within the same drainage basin, or within a reasonable distance of the project. For example, if the project impacts red mangroves, then the mitigation i should involve red mangroves. Mitigation may be located on the project site (on-site), off the project site (off-site), or in a mitigation bank. E A mitigation bank is a large area, owned by a mitigation banker, in which wetlands and other surface waters are restored, enhanced, created, or preserved. The mitigation banker earns credit for the work, and then sells the credit to property owners who want to use it to offset their project impacts. Buying mitigation credits from a mitigation bank is probably the easiest mitigation option, U because the bank is responsible for mitigation activities and monitoring. The property owner makes a payment for the mitigation credit, provides proof of the purchase, and their responsibility is fulfilled. FDEP has prepared a video which answers some of our most frequently asked questions about mitigation. The video can be viewed at the following link: tttp_:dI________ 2!LqL' .goirndwatclh ?v_1X1N t3ir 1M_HIM. 34 Packet Pg. 3104 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 During one of the culvert demonstration projects a small area of red mangroves was located within the footprint of the culvert and design changes could not fully eliminate the impacts. During the permitting process for the canal restoration demonstration projects the way different agencies address these impacts was identified. They are outlined below. LU Florida Department of Environmental Protection: c 0 0 The State has not required mitigation to offset any minor wetlands/other surface waters impacts associated with the canals water quality improvement projects because the projects are being conducted solely for environmental restoration and enhancement activities. The SFWMD stated this policy for the demonstration projects and communications with DEP has indicated their concurrence. N US Army Corp of Engineers: W The USACE requires mitigation for any wetland impact. If the USACE requires mitigation for impacts to protected resources one option is the USACE approved Keys Restoration Fund. The Keys restoration fund is a compensatory mitigation program that restores wetlands and seagrass i in the Florida Keys. The Keys Restoration Fund can provide mitigation for the canal restoration projects. Their contact information is on their wep 9e at: ..................... .. .s......ro...s....t,o.........rat lonfund.conl/. ......... ............................................ i FPL Everglades Mitigation Bank is another mitigation bank that can be utilized for the canal restorations but it is not located in the Keys. There contact information is found on their web page at: I��tt s:// f Il.coir��/enviiironir��ent/wiilldlliife/ir��iitii atiion Ibanik.htnill. ,,,,,,,II,,,, ,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,p,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,q,,,,,,,,,,,,,,,,,,,,,,,,ir.2.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.............................. Mitigation banks require you to purchase `credits' to mitigate for the project impacts. The impacts from your project need to be calculated using a method approved by the regulating agency. The USACE will accept utilization of The Uniform Mitigation Assessment Method (UMAM) to determine the mitigation requirements for the Keys Canal Restoration projects. This method calculates the loss in ecological function to determine the appropriate mitigation credits needed to offsite the project impacts. Some mitigation banks have their own scoring sheets that also require completion. You should work closely with the USACE and mitigation bank to ensure completing the correct paperwork. y Florida Keys National Marine Sanctuary: CL Compensatory mitigation may be required by the FKNMS if unavoidable impacts are occurring to sanctuary resources such as corals or seagrasses. Compensatory mitigation required by the FDEP, SFWMD, or the USACE may be accepted by the FKNMS. Monroe County does not require mitigation and will accept the other permitting agency mitigation requirements 3.4.2 Permit Information by Technology Air Curtains /Weed Barriers General technology description: Air curtains and weed barriers are devices placed at the mouth of a canal to prevent seaweed from entering the canal. Air curtains consist of equipment that injects air into the water column at the canal mouth that creates a barrier to the entry of seaweed. 35 Packet Pg. 3105 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 The equipment has two components: 1) an air supply such as blower or compressor which is usually placed on an upland area near that canal mouth, and 2) slotted piping or diffusers that are placed on the canal bottom at the canal mouth which emit air bubbles. LU Physical barriers that are designed to prevent seaweed entry into the canal can consist of PVC piping or wood arms that extend across the canal and which are manually opened to allow boat c access. They do not require any electricity to operate and thus have low operating costs. The air curtain design plans utilized for one of the demonstration projects can be found on the Monroe County Canal Restoration Web Page: .!�l.!I...p-//www.iiiioiriiroe.cou.iri.t iiioroouIff , r ,,, I„, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, emIc , ,, m , , ,, , , , cv Permit application information: W Florida Department of Environmental Protection: The air curtains installed during the demonstration program qualified for a state exemption to the Environmental Resource Permit. Most air curtains should qualify for this exemption unless they have more than a minimal impact on sensitive resources such as seagrass or coral. A `Request for Verification of an Exemption' form needs to be completed and submitted with supporting information. If the project qualifies it is termed a "de minimus" exemption. The canal restoration demonstration program did not include permitting a physical weed barrier such as a swing weed gate. However, communications with DEP indicated it would also quality for an exemption with the same condition that the project has minimal impact on sensitive resources (e.g. seagrass or coral). N Information needed to be submitted includes: cv cv 1. Completed `Request for Verification of an Exemption' form 2. Clear dimensioned drawings of the project. They do not need to be sealed by an engineer y and can be hand drawn. A site plan and cross-section drawings are needed. The DEP web page provides further details of what is required: i 3. I�tt ,:/ ulblicfilesde ,,,, t,at,eu, w u,lb act !:,:d,i,,sc ,, , ,,,,, ,, ar , ,,,,,,,,,,,.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,, u ��ii¢�im_�/Il .r iilm..g.. ..::.l ffir „ y 4. Detailed description of the construction methods with emphasis on the Best Management Practices that will be used for erosion and turbidity control. 5. A description of the canal bottom and side wall conditions where the air curtain/weed barrier will be placed to verify that there are no sensitive natural resources that could be impacted, such as corals or seagrass. 6. $100 Fee 36 Packet Pg. 3106 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 US Army Corp of Engineers: Air curtains may qualify for a Regional General Permit(GP) SAJ-17 for Minor Structures in Florida if all conditions required by the permit are met. A summary of some of the conditions that must be met by the project are detailed below: 0 1. The project cannot be located within the following state parks: John Pennekamp Coral 0. Reef State Park, Lignum Vitae Key State Botanical Site and Aquatic Preserve, Long Key State Park, Curry Hammock State Park, and Bahia Honda State Park. 2. The project cannot cause adverse impact to hard or soft corals, hardbottom or other essential features within staghorn or elkhorn coral designated critical habitat. cv 3. The project cannot adversely affect manatees and the applicant agrees to follow the W "Standard Manatee Conditions/for In-Water Work, 2011" found at: 1111 :// sa .usace.airm .ir��iill/I�fliissiions/Ilse /So ullatoir uircel[:3oolk.as x 4. The applicant agrees to follow the conditions specified in the "Sea Turtle and Smalltooth i Sawfish Construction Conditions, March 2006" found at: 1111 :// sa .usace.airm .ir��iill/I�fliissiions/Ilse /So ullatoir uircel[:3oolk.as x i 5. The project cannot directly or indirectly adversely impact essential fish habitat such as but not limited to mangroves and seagrasses. 6. The project cannot include dredging, 7. The project cannot include the removal of red mangroves. cv A copy of the SAJ-17 conditions can be found at the following link: cv cv I��tt :// sa .usace.airm .ir��iill/...�ortalls/44/docs/ire ullatoir /souircelboolk/ eirir�� / eneirall eirir��iit II.......... .........................................................i............................................................................y........................................................................................................................................................0........................................y......................................................................................... ...................................................0......g.....................................................1 ................................... c s/l::�Gl:::1/SAJ 1� II:::iinall Il:::1eirmiit Ilnstirunient Corrected 31 ima 13. df. 0 If the project does not qualify under the General Permit then the application will be evaluated as a a Letter of Permission (LP) or Standard Permit (SP). The limits/thresholds of each permit type i can also be found on the Corps Source Book. 1111 :// sa .usace.airm .ir��iill/I�fliissiions/Ilse /So ullatoir uircel[:3oolk.as x. If the project qualifies for a State"de minimus" exemption then the USACE Engineering form 4345 can be submitted instead of the ERP application. The ERP application will also be accepted. Section 3.4.1 provides the link to the applications and a help tutorial for completing the ERP application. Information needed to be submitted: • Completed Engineering form 4345 or ERP application. • Clear dimensioned drawings of the project—the same as for the FDEP. 37 Packet Pg. 3107 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • Detailed description of the construction methods with emphasis on the Best Management Practices that will be used for erosion and turbidity control. • A description of the canal bottom and side wall conditions where the air curtain/weed LU barrier will be placed to verify that there are no sensitive natural resources that could be impacted, such as corals or seagrass. c 0 • Endangered Species Act Section 7 Checklist The Endangered Species Act Section 7 Checklist will need to be completed by a qualified scientist and forms the basis for the USACE determination as to whether additional federal reviewers/consultations will be required. The check list and information concerning how to complete the checklist can be found at: CD cv I�Itt ://seiro.nir�ifs.noaa. ov/ irotected iresouirces/sectiion 7/consulltatiion su.�lbi iiittall/iindex.Intir�ill. `" p,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,q,,,,,,,,,,,,,,,,,,,,,p,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,............................... Florida Keys National Marine Sanctuary: The Florida Keys National Marine Sanctuary should be contacted when performing any in-water work in the Sanctuary, which includes work in canals. They will advise you as to whether a permit , is required. A permit was required for all the demonstration projects. The permit application is the same for all the technologies and the information required in the FKNMS submittal is also needed i for the DEP and USACE permit applications as well. Please refer to Section 3 for application information. Monroe County: i For projects in unincorporated Monroe County, a Monroe County Building Permit is required for air curtains and will need to include review by all applicable departments such as plumbing, cv electrical and biological. Please refer to Section 3.4.1 for the application information. The attachments to the application are the same documents required by FDEP and the USACE. With regards to the incorporated municipalities of Monroe County, various programs or building c departments may require similar permits. 0 Culvert Installation i General technology description: Culverts are installed to restore some of the natural tidal CL flushing that was lost when canals were constructed. The easiest location to install a culvert is across an existing roadway or strip of land that blocks the flow of water between two canals that dead end at the roadway or strip of land. It is important to understand the hydrology of the proposed area including tidal range and anticipated flow in order to correctly size and design the culvert. Culverts can be installed by an open trench method, such as those done in the demonstration program, or by directional drilling. Directional drilling has been evaluated as an alternative and its applicability is limited due to cost and size requirements. Culverts can be made of several different types of material; the demonstration project culverts were made of reinforced concrete. 38 Packet Pg. 3108 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Permit application information: Florida Department of Environmental Protection: Installation of a culvert will require an Individual ERP application. Section 3.0 provides the link to the FDEP web page for the application and a help tutorial for completing the application. The Individual ERP application for a culvert will require hydraulic design data and will need to include the following: 1. Completed Sections A, C and D of the ERP application. 2. Design drawings. cv 3. Hydraulic calculations supporting the design. 4. A description of the canal bottom and side walls where the culvert will be installed to verify that there are no sensitive natural resources that could be impacted, such as corals or seagrass. i 5. A vegetation survey within the project foot print to identify the presence of any mangroves that might be affected by the construction. i 6. Description of the construction methodology. 7. Application fee. Canal water quality improvements are Restorations and the fee is $250. 8. All property owners within the footprint of the culvert installation must sign the application as co-applicants. i N US Army Corp of Engineers: N When the State requires an ERP application the USACE permit application is a joint application. Therefore, the Information needed to be submitted includes the same information provided to c DEP in the ERP application plus the following: • Section 7 Checklist. i • Map and list of mailing addresses of all property owners located within 500 feet of the CIL proposed project along with mailing labels of that list. The USACE may deem that the project can qualify for a General Permit or Nation Wide Permit. However, the same application information is required. Please refer to Section 3 for additional application information. Florida Keys National Marine Sanctuary: The Florida Keys National Marine Sanctuary should be contacted when performing any in-water work in the Sanctuary, which includes work in canals. They will advise you as to whether a permit is required. A permit was required for all the culvert demonstration projects. The permit application is the same for all the technologies and the information required in the FKNMS submittal is also 39 Packet Pg. 3109 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 needed for the DEP and USACE permit applications as well. Please refer to Section 3 for the application information. Monroe County: LU For unincorporated Monroe County, a Monroe County Building Permit is required for a culvert c installation and will need to be reviewed by all applicable departments such as biological. Please refer to Section 3.4.1 for the application information. The attachments to the application are the same documents required by FDEP and the USACE. The drawings must be signed and sealed by a Professional Engineer. With regards to the incorporated municipalities of Monroe County, various programs or building departments may require similar permits. Organic Removal cv General technology description: In many areas of the Keys floating seaweed enters canal systems on strong winds and tides and gets trapped at the back of the canals due to the dead end construction. It then sinks to the canal bottom where it decays using up all the dissolved oxygen needed for marine life. In addition the decay produces gases such as hydrogen sulfide and methane which are released to the water surface causing unhealthy foul odors. This technology consists of removal of the organic material accumulated on the canal bottom. Different methods can be utilized for the removal such as hydraulic vacuum dredging which was used in the two demonstration projects, or mechanical dredging. The material usually requires dewatering to allow it be trucked off-site to an appropriate disposal location. The demonstration projects utilized a mechanical dewatering system. Dewatering using Geotubes is another technique. i Permit application information: cv Florida Department of Environmental Protection: On organic removal project may quality for a FDEP `Maintenance Dredge' exemption. The `dredging' work must be of material that has accumulated in previously dredged canals and no dredging of the underlying natural hard bottom is allowed. i The FDEP web page provides details of what is required to quality for the maintenance dredging exemption. Some of the main criteria include: CL • Dredging must be limited to a depth of no more than 5 feet below mean low water; • There can be no significant impacts to previously undisturbed natural areas; • Control devices for return flow and best management practices for erosion and sediment control must be utilized to prevent bank erosion and scouring and to prevent turbidity. What is Not Considered Maintenance Dredging? Dredging that exceeds any of the following thresholds generally will not be considered maintenance dredging: • The area to be dredged has not been dredged in the past; 40 Packet Pg. 3110 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • The area to be dredged has been allowed to shoal in to such an extent as to render the area to be dredged non-functional for a prolonged period of time; • The proposed dredging will expand (deepen, widen, or lengthen) the dredge area from original LU design specifications; c 0 • Generally, dredging proposed more than 2 years after a storm event that caused sudden shoaling is no longer considered maintenance dredging. FDEP should be contacted to verify whether your project qualifies. A link to the exemption is found at: I�Itt :// ulblliicfiilles.de .state.fll.us/dwirir�i/slleir /eir I��ell /ir��eir edlf�iroects/eir I��ell /I�fliiscellllaneous/2I��a `CD V p,,,,,,,,,,,,p,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,......,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,.........................p,,,,,,,,,,,,,,,,,,,p,,,,,,,,,,,,,,,,,,,,,,p,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,0,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,............. teir,,,,,,,,4„ 3,,,,,,,,,l it „p.!..ii,oiris,.lei,fflr f,,,,,,,ni. ii,im,ff,,,,,,,,, Ir ,O,l,! W Even if a homeowner is sure their project qualifies for the DEP exemption, they will need to show an exemption verification letter from DEP in order to obtain the USACE and Monroe County permits. A Request for Verification of Exemption should be submitted to DEP to obtain that letter i and should contain: • Location map(s) of sufficient detail to allow someone who is unfamiliar with the site to travel i to and locate the specific site of the activity; • $100 notice fee; • Two sets of plans and drawings, calculations, environmental information, and other supporting documents that clearly and legibly depict and describe the proposed activities in detail sufficient to demonstrate compliance with the terms, conditions, and limitations of the exemption; N N • Identification (by number or description) to the rule or statutory exemption sought. • Location where dredged material will be disposed; include design details of the dredged material disposal site (heights of retention berms, dimensions, capacity, including freeboard to prevent breaching of containment berms, temporary barges that may be used, or similar i methodology such as directly depositing material into dump trucks for disposal in a landfill. Note that dredged material disposal sites that involve construction of dikes, berms, or dredging FL of containments cells may require a separate permit; • Dredging methodology (hydraulic, such as suction dredge, or mechanical, such as backhoe or dragline; and • Drawings showing the current conditions and proposed dredge areas. Include both current conditions and proposed conditions in one cross-section view so they may be easily compared. If the project does not qualify for the maintenance dredging exemption than an Individual ERP application will be required. The same type of information will be required in the ERP application along with the completed ERP application. The application fee will be$250. Section 3.4.1 provides the link to the applications and a help tutorial for completing the ERP application. 41 Packet Pg. 3111 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 US Army Corp of Engineers: The USACE will require a Standard Permit for an organic removal project. Either an ERP application or the USACE Engineering form 4345 can be submitted. If the FDEP Maintenance LU Exemption is not applicable than the ERP application with DEP and USACE can be joint. Section 3.4.1 provides the link to the applications and a help tutorial for completing the ERP application. c The Information needed to be submitted for the USACE permit includes the same information provided to FDEP in the ERP application plus the following: • Section 7 Checklist. • Map and list of mailing addresses of all property owners located within 500 feet of the proposed project along with mailing labels. cv Florida Keys National Marine Sanctuary: The Florida Keys National Marine Sanctuary should be contacted when performing any in-water work in the Sanctuary, which includes work in canals. They will advise you as to whether a permit i is required. A permit was required for the organic removal demonstration projects. The permit application is the same for all the technologies and the information required in the FKNMS submittal is also needed for the FDEP and USACE permit applications as well. Please refer to Section 3.4.1 for the application information. Monroe County: w For projects in unincorporated Monroe County, a Monroe County Building Permit is required for organic removal projects and will need to include review by all applicable departments such as biological. Please refer to Section 3.4.1 for the application information. The attachments to the application are the same documents required by FDEP and the USACOE except the drawings must be signed and sealed by a Professional Engineer or Professional Surveyor and Mapper. With regards to the incorporated municipalities of Monroe County, various programs or building departments may require similar permits. Please note the Monroe County Comprehensive Plan prohibits dredging below-6 feet mean low water by non-public entities. y Backfilling General technology description: Backfilling of a canal entails the placement of clean fill in sections CL of a canal that were initially dredged too deep, in some cases greater than 40 feet, in order to raise the canal bottom elevation to within -6 to -8 feet mean low water. The backfilling eliminates the deep stagnant pockets that do not naturally flush with the tides and which contain depleted dissolved oxygen levels and elevated hydrogen sulfide and methane levels. Usually a barge is required to place the fill uniformly throughout the canal as was done for the demonstration project. Florida Department of Environmental Protection: A backfilling project will require an Individual ERP application. Section 3.4.1 provides the link to the FDEP web page for the application and a help tutorial for completing the application. The Individual ERP application for a backfilling project will need to include the following: 1. Completed Sections A, C and D of the ERP application; 42 Packet Pg. 3112 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 2. Design drawings; 3. A description of the canal bottom where the backfilling will take place to verify that there are no sensitive natural resources that could be impacted, such as corals or seagrass; LU 4. Description of the construction methodology including the source of the clean fill; c r_ 0 0. 5. Application fee. Canal water quality improvements are Restorations and the fee is $250; and 6. If the canal bottom is privately owned then all property owners within the footprint of the backfilling project must sign the application as co-applicants. N US Army Corp of Engineers: W The USACE will require a Standard Permit for a backfilling project. The application can be the ERP application submitted jointly to FDEP and the USACE. Therefore, the Information needed to be submitted includes the same information provided to DEP in the ERP application plus the 2 following: • Section 7 Checklist; and • Map and list of mailing addresses of all property owners located within 500 feet of the proposed project along with mailing labels of that list. 2 Please refer to Section 3 for additional application information. i Florida Keys National Marine Sanctuary: cv The Florida Keys National Marine Sanctuary should be contacted when performing any in-water work in the Sanctuary, which includes work in canals. They will advise you as to whether a permit is required. A permit was required for the backfilling demonstration project. The permit application is the same for all the technologies and the information required in the FKNMS submittal is also y needed for the FDEP and USACE permit applications as well. Please refer to Section 3 for the application information. CL i Monroe County: For projects in unincorporated Monroe County, a Monroe County Building Permit is required for a backfilling project and will need to include review by all applicable departments such as biological. Please refer to Section 3 for the application information. The attachments to the application are the same documents required by FDEP and the USACE except the drawings must be sealed by a Professional Engineer or Professional Surveyor and Mapper. With regards to the incorporated municipalities of Monroe County, various programs or building departments may require similar permits. 43 Packet Pg. 3113 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WoOd, December 12, 2019 3.5 Factors Affecting Ease of --` Implementation For each of the technologies described in this guidance document there are factors that affect the ability to implement the project in an efficient ::.............. manner that maintain compliance with both =_ _ $ construction and requirements: uirements: _ p q :- : . : ..:: - Backfilling: With regards to backfilling a canal -: for the purpose of water quality restoration, it is -._. _ _....._•.:_...._......_..................................._...._,_:.._:._._..:....................................................................................................... recommended that the organic sediment be � � removed prior to the placement of the fill Image 15: Demonstration Project Canal 277 Big Pine, culvert installation CD material. This is done to reduce the amount of sediment suspended in the canal as well as, reduce the variability associated with compactions. In some cases the aforementioned action may not be necessary and can add unnecessary cost to the project. In these circumstances, a capping project might be an appropriate option. The configuration of the canal can impact the ability to get equipment into and out of the canal. i Narrower canals may cause maneuverability issues for the barges from which the fill material is placed into the water body. If a canal has an excessive number of boats docked within the water, if can prove difficult to coordinate their removal and storage. It is imperative that a close by vacant i lot be identified for the stockpiling backfill. This allows the material to be trucked to the site and easily transported onto the barges for placement. Weed gates: The configuration of a canal mouth can affect both effectiveness of an air curtain and the size and layout of the system. Wider canal mouths and deeper canal mouths require more i robust systems. Conversely, shallow canal mouths can cause vessel clearance issues for the air curtains. The following should be confirmed prior to the start of the permitting and design phase of the project: cv cv • Confirm sufficient vessel clearance exists based on the estimated height of the diffusers; • Accessible electric hook ups are available to tie the proposed system into; and y • Homeowners who are willing provide a location for the pumps have been identified; CL i • Canals that require demolition of existing malfunctioning weed gates; and • Presence of a construction staging area. Organic Removal: The configuration of the canal can impact the ability to get equipment into and out of the canal. Narrower canals and the presence of mangroves may cause maneuverability issues for the hydraulic dredges. If a canal has an excessive number of boats docked within the waterbody, if can prove difficult to coordinate their removal and storage. Understanding the condition of the seawalls and how close to the wall the material can be dredged is imperative to designing and costing the project. It is also imperative that a close by vacant lot be identified for the stockpiling and dewatering of sediments prior to the design and permitting phase. Culverts: Shorter culvert connections require less clearing and grubbing. It is recommended that the anticipated flushing rate be fully understood prior to the start of construction. Confirming approvals from the property owners should be completed prior to permitting and design of the 44 Packet Pg. 3114 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 project. Initial studies should examine the location of water, sewer, data, and electric utility lines as their presence will increase the complexity of the project. Finally, confirming there is sufficient staging area is recommended prior to the design and permitting phase of the project. Lu 3.6 Construction Requirements (Eight (8)Steps tc vendor selection: c The basic construction tender process Step 1: Develop clear objectives (comfort, efficiency, involves the following activities: equipment uptime, etc.); • Bid Solicitation: The owner (i.e. Step 2: Develop and apply a screening process specific participating entity) seeks bids and to the site and expectations; provides a package of material with drawings, specifications, and other Step 3: Select 2 to 4 potential contractors and obtain CD scope documents. This is also known initial proposals; as making a request for proposal Step 4: Develop major contract requirements using the (RFP) or a request to tender (RTT), contractors' initial proposals; • Subcontracting: General contractors Step 5: Obtain final bids from potential contractors i take bids from subcontractors for pieces of work. Depending on the based on the owner-developed requirements; project method, this may occur after a Step 6: Select the contractor and develop the final general contractor wins a bid, contract language and service plan; • Bid Submission: Contractors submit Step 7: Manage and oversee the contracts and bids by a deadline, documentation; and • Bid Selection: The owner reviews Step 8: Periodically review the entire contract; build in bids and chooses a winner, a feedback process. `CD V cv • Contract Formation: This phase finalizes the terms and lays the legal groundwork for the project, and • Project Delivery: Construction takes place. 3.6.1 Initiating the Bid Process i Bidding is a procurement method by which you can select the vendor for purchasing the required CL canal restoration services within the estimated budget and time. If you have a standard contract with a vendor, you can request a proposal. Once the participating entity has created a bid package and the RFP, or request for quote (RFQ) is approved, it can be issued to potential vendors. The vendors can then respond to the bid or request and their responses can then be evaluated. 3.6.2 Evaluation of Bids and Requisite Qualifications Upon completion of the Construction Documents, the bid phase commences. This phase is the E time frame between the completion of the design process and the award of the construction contract. During this phase, the following actions should be performed: • The Bid Package which should include the 100% Construction documents should be performed, 45 Packet Pg. 3115 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • Respond to applicable Bidders' Request for Information (RFI's) and prepare Addenda to the Bid Package, • Make revisions to the Bidding Documents, as required, • Host a Pre-Bid Conference and site walk-through, LU • Conduct a Responsibility Review of the Apparent Low Bidder in accord with the project's c requirements, and • Host a Pre-Award Conference, to discuss the Bidder's qualifications and understanding of the Project. 3.7 Construction Oversight Construction oversight by the participating entity is important to ensure a project gets completed per the permitted designs and on time and on budget. Oversight of the construction phase of canal restoration projects can be performed by a qualified member of the participating entity's y staff or contracted separately. 3.7.1 Performance of Monitoring and Reporting Requirements i Performance monitoring begins prior to the commencement of construction and is the , responsibility of not only the contractor, but the permit holder as well. Once the permits have been issued and in the lead up to the kick-off meeting, it is recommended that informative materials be i developed that can be handed out to the contractor. For more complex canal restoration projects it might be useful to create a short presentation that can be delivered to all parties involved in the construction of the project. Pre-construction discussions with the contractor should focus on the constraints documented in the permits and the best management practices listed in the construction plans or Stormwater Pollution Prevention Plan (SWPPP) should one exist. Such i discussions and prepared materials should include but not be limited to information regarding threatened and endangered species, turbidity requirements, and air quality monitoring. cv cv It is recommended that the owner's representative develop monitoring plans for potential T&E species, turbidity and SWPPP maintenance. Finally, it is not enough to develop the plans and c pass out the fliers regarding the environmental concerns. It is recommends that the owner implement a permit compliance inspection program where by which a member to the contractor's team is assigned to escort the owner's representative around the project site. With regards to i reporting, it should at a minimum be performed in accordance with permit conditions; however, weekly reporting noting the issues of concern can help improve compliance and address items before they become a permit violation. 3.7.2 Permit Modification Based on the contractor's response to the Bid Documents, modifications to the permit may be requested. Due to their ability to cause significant delays in the project timeline, they are not recommended unless issues raised by the contractors are unresolvable. Once the owner feels comfortable with what is being requested and a particular path forward, they should request a E conference call or a meeting with the regulators to discuss the changes to the project and the additional impacts. From this point, the process will be determined by what is being proposed and the appropriate regulatory requirements as to what aspects of the project are allowed to continue and what aspects will have to wait for the additional permitting. 46 Packet Pg. 3116 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 3.7.3 Permit Compliance Based on the permit conditions, it may be necessary to conduct a series of inspections during the construction phase of the project. It is recommended that the owner or the owner's representative LU perform the inspections. Additionally, the owner may need their representative to conduct stormwater system inspections, review as-built surveys, and create and implement environmental c monitoring and management plans 3.7.4 Construction Monitoring In performing construction monitoring, the owner's representative should become familiar with the approved construction plans. The qualified construction inspector is responsible for ensuring the contractor's work conforms to the approved plans and specifications, adheres to construction `V schedule, and adequacy of construction costs. The following activities should be expected of the owner's representative: • Pre-Construction Conference & Site Walk-Thru: Recommend the agenda and prepare the meeting minutes; i • Construction Progress Meeting: Attend regularly scheduled progress meetings; • Requests for Information: Review Contractor Requests for Information (RFI's) and i respond as required to clarify the Contract Documents, including providing revised drawings or specifications if needed; • Submittals: Review contractor submittals (schedules, samples, product data, shop drawings, installation drawings, etc.) and provide review comments for same. Complex submittals or submittals requiring review by more than one design discipline may require additional time; cv • Change Orders: Assist in the evaluation and preparation of change orders; • Project Close-Out: Review and amend the Contractor's punch lists for substantial and final completion. When all items are complete in accordance with the Contract Documents, issue a report indicating final acceptance of same. The Design Team will i also verify that the Contractor has submitted all required close-out documentation prior to authorizing approval of final payment to Contractor; • Consult with Owner: Provide consultation and advice to the owner regarding the Contractor's performance of the Contract. Liaise with the County, homeowners, and other stakeholders as necessary to administer the construction contract; and • Site Inspection: Prepare daily work reports showing contractors activities, equipment, maintenance of traffic and environmental compliance. An Inspector should be on site when the contractor is working. 47 Packet Pg. 3117 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WoOd, December 12, 2019 3.7.5 Biological Construction Monitoring Due to the potential presence of marine mammals such _ ";i'!II 'll''lll 'i'll it Ili p p I as the West Indian Manatee and federal) protected LU --- endangered species like the Florida Key deer, it is __-=--_-=_=:----- 9 p Y - ___ =-— ___ recommended that participating entities contract staff ---= --=_--___ __ _= c p p 9 members or ensure personnel familiar with the protected natural resources of Monroe County are on-site during ........__. construction. Responsibilities for such environmental _ _ professionals include biological surveys noting the p 9 Y 9 presence or absence of protected species, report preparation, construction monitoring, and other services related to compliance with the biological and regulatory requirements. Biological monitoring duties require in-field decision-making as well as oral and written communication skills as they will have to communicate with the construction team if and when protected resources enter the construction zone. i 3.7.6 Best Management Practices for Canal Image 16: Florida key deer, No Name Key Restoration Projects i Best Management Practices (BMPs) are defined as the practice, or combination of practices, that are designed to achieve sustainable management of natural resources and have been determined to be technologically and economically effective, practicable, and based on best available science. The following are standard BMPs for canal restoration projects: i cv 1. All construction activities shall be performed in accordance with the FWC Standard Manatee Conditions for In-Water Work. cv cv 2. All construction activities shall be performed in accordance with the FWC Standard Crocodile and Smalltooth Sawfish Conditions for in- water work. 0 WildM t 3. All construction activities shall be performed in accordance with and i the National Marine Fisheries Service Sea Turtle and Smalltooth CL Sawfish Construction Conditions. 4. Use of in-water spotters to confirm that there are no smalltooth sawfish, sea turtles, or manatees located within the canal prior to the start of construction activities. The in-water spotters will start at the rear of canal methodically surveying the water column as they push forward towards the mouth of the canal. ca 5. After the in-water spotters have confirmed that there are no T&E species located within the canal, the contractor will prepare the project area by installing floating turbidity barriers E near the front of the canal. The turbidity barrier(s) shall extend from the water's surface down to the bottom of the canal and remain in place throughout the duration of the project to prevent the movement of marine life back into the project area. 48 Packet Pg. 3118 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 6. If a barge or recreational boat is used in the construction process, the contractor =_ p - shall utilize a certified diver to visual) ............................................... y : .:::::::::::.::: clear the landingareas prior to loweringIMF ::.::::::::::::::::.....::::...: :-::-_ LU the removable spuds into the canal - ' sediments. L .. _... z; c 7. Dedicated locations of any in-water equipment will be pre-surveyed in order ..... - a to ensure that federally listed marine - resources are not an resent. If p Y are -- identified avoidance measures will be :::::::::......:::-...........:::::::.. implemented. .. = 8. Vibratory hammers should not be Image 17: Multiple turbidity curtains prevent y utilized for placement of any in-water degradation of Outstanding Florida Waters equipment. 9. Construction vessels should have at least 2' clearance from the seabed when fully loaded. 10. Construction vessels should identify and utilize charted ingress and egress routes when available 11. If there is a reasonable expectation that stony corals are present at a site, a quantitative benthic survey will be provided to document presence and potential avoidance measures. 12. Construction debris should not be allowed to enter the waters of the Sanctuary at any time. N 13. FKNMS agency staff should be allowed access to the project site as requested to ensure that Sanctuary resources are being protected to the extent possible 14. In project areas where Key Deer may be present, weekly meetings should be held with c the contractor and their vehicle drivers to discuss speed limits and Maintenance of Traffic (MOT). An educational leaflet will be distributed to all on-site project personnel prior to a initiation of construction. i 15. Whenever possible, materials for projects should be moved to the site using upland CL pathways (existing roads, etc.) vs. marine navigation routes. 16. Any dredge spoil, as applicable, should be dewatered in upland areas or vessels located within the canal boundaries and all dewatering operations will be fully contained to prevent spoil leakage into waters of the Sanctuary 17. Silt fence (or waddles) and floating turbidity barriers should be installed prior to construction and maintained throughout the project in accordance with performance standards for erosion and sediment control and stormwater treatment set forth in section 62-40.432, Florida Administrative Code (FAC) (also from your project methods) 49 Packet Pg. 3119 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 3.8 Operation and Maintenance By adhering to the following recommendations, the lf,`1ve e Ili me rfits o'll art etifil"er hve participating entity would be able to begin planning for the 0&11°�l�l Pf,0gu rim,,,, LU 0 future management of a canal restoration project which a would o a Ion way in ensuring the programs Ion term c 9 9 Y 9 p 9 9 1) Operations success: 2) Maintenance • Describe the overall responsibility for the operation, maintenance, repair, and replacement at the 3) Engineering Support project's conceptual level; 4) Training • Determine if vendors would be allowed to bid on the 5) Administration long term operations, maintenance, repair, and -- replacement of the restoration technologies; • Clearly describe the entity responsible for the operation, maintenance, repair, and replacement of the restoration technology i equipment during the development of the request for proposal documents; • Define different conditions under which Repair and Replacement (R&R) work will be performed, who will be liable, and the source of funds for performing R&R activities; • Define reporting requirement for O&M activities and its frequency; and • As a required element of the proposal, vendors shall include the development of an Operations and Maintenance Manual and trainings in their cost proposal. i O&M management is a critical component of the restoration. The management function should bind the distinct parts of the program into a cohesive entity. From our experience, the O&M program should contain five very distinct functions: Operations, Maintenance, Engineering, Training, and Administration. While evaluation criteria may differ, generally some level of economic criteria will be used. O&M managers need to have a working knowledge of economic metrics such as: • Net present value: Represents the present worth of future cash flows minus the initial cost of the project; and • Life-cycle cost: The present worth of all costs associated with a project. y In defining an effective O&M program, each element is comprised of important managerial roles and responsibilities: Operations: • Administration: To ensure effective implementation and control of operation activities; E • Conduct of Operations: To ensure efficient, safe, and reliable process operations; • Equipment Status Control: To be cognizant of status of all equipment; 50 Packet Pg. 3120 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • Operator Knowledge and Performance: To ensure that operator knowledge, and performance will support safe and reliable plant operation. Maintenance LU • Administration: To ensure effective implementation and control of maintenance activities; • Work Control System: To control the performance of maintenance in an efficient and safe manner such that economical, safe, and reliable plant operation is optimized; • Conduct of Maintenance: To conduct maintenance in a safe and efficient manner; • Preventive Maintenance: To contribute to optimum performance and reliability of plant systems and equipment; and • Maintenance Procedures and Documentation: To provide directions, when appropriate, for the performance of work and to ensure that maintenance is performed safely and efficiently. i Engineering Support • Engineering Support Organization and Administration: To ensure effective implementation and control of technical support; • Equipment Modifications: To ensure proper design, review, control, implementation, and documentation of equipment design changes in a timely manner; i • Equipment Performance Monitoring: To perform monitoring activities that optimize equipment reliability and efficiency; and cv • Engineering Support Procedures and Documentation: To ensure that engineer support procedures and documents provide appropriate direction and that they support c the efficiency and safe operations of the equipment. 0 Training a i • Administration: To ensure effective implementation and control of training activities; CL • General Employee Training: To ensure that personnel have a basic understanding of their responsibilities and safe work practices and have the knowledge and practical abilities necessary to operate the plant safely and reliably; • Training Facilities and Equipment: To ensure the training facilities, equipment, and ca materials effectively support training activities; • Operator Training: To develop and improve the knowledge and skills necessary to E perform assigned job functions; and • Maintenance Training: To develop and improve the knowledge and skills necessary to perform assigned job functions. 51 Packet Pg. 3121 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Administration • Organization and Administration: To establish and ensure effective implementation of policies and the planning and control of equipment activities; • Management Objectives: To formulate and utilize formal management objectives to improve equipment performance; • Management Assessment: To monitor and assess activities to improve all aspects of equipment performance; • Personnel Planning and Qualification: To ensure that positions are filled with highly qualified individuals; and cv • Industrial Safety: To achieve a high degree of personnel and public safety. 3.8.1 Operations and Maintenance Program An O&M Plan is prepared incrementally during the final stages of the design and system implementation. Upon startup of the restoration technology and ongoing over the life span of the restoration technology, the O&M plan should be revised to capture changes in site conditions, the equipment, and key personnel associated with the project. The first version should be produced as early in the project as possible, to ensure that operation and maintenance needs are understood and planned for accordingly, as well as the roles and responsibilities for on-going operation and maintenance. Early versions of the O&M plan may be quite limited in content, focusing on issues such as staffing, funding, and documentation that need to be worked on well in advance of system startup. Details of specific operation and maintenance activities can be i added as needed, and after the system is developed and its specific characteristics become better known to the project team. n' cv An Operation & Maintenance Plan is separate from operating manuals and maintenance manuals provided by system or component developers or suppliers. Those documents describe detailed procedures, whereas the O&M Plan describes resource organization, responsibilities, policies, and general procedures. i Restoration Specific O&M Plan CL Operation and maintenance activities can usually be described in a single plan. However, for large or complex systems it may be appropriate to prepare a maintenance plan separately from the operation plan. Similarly, large or complex systems may warrant separate plans for specific aspects of operation or maintenance, including configuration management, staff training, data management, safety, and security. The plan should provide sufficient information for the system U to be effectively operated and maintained, even in the event of a complete turn-over of the personnel originally involved. The conceptual design, system requirements, and design documents will provide initial guidance as to the extent and nature of operation and maintenance activities. As specific aspects are procured and implemented, the plan can be updated and expanded to include more specific information. For small or simple systems, configuration management may be covered within the O&M Plan. 52 Packet Pg. 3122 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 W00d, December 12, 2019 Criteria for O & M Plans • Answer all the questions of who, what, where and when concerning operation eration and maintenance, O & M Plans should identify the c personnel responsible for operations and maintenance =_ _ .......... .................. :..:...:.....................................: ......... ............................ Clear) identify the personnel --- --- pY Y p ..responsible for the operation and ;°�`:...... 0, --- p -- __ maintenance of the system, s.—_ :, :: N _..., _._ • Outline the staff and facilities including Image 18: Bubble curtain control panel and v, tools needed for the O&M of the system, • Identify funding sources for the ongoing operations and maintenance of the restorations, • Detail the type of monitoring required to ensure the systems are operating according to specification, i • Describe the checks to be made, and the data to be collected, • Address the training of operators and maintenance personnel, • Outline the procedures for the continued safety and protection of the equipment, • Detail procedures for preparing the system in advance of extreme weather phenomenon, • Contain or reference other documents needed to maintain the system, and • Contain a prescribed maintenance schedule for the equipment or system. 0 3.8.2 Cost of Operation and Maintenance When factoring maintenance costs, it is recommended that participating entities calculate the costs associated with conducting an inspection of the restoration projects, recovering or replacingCL the equipment, and utility costs associated with operating the technologies. The primary responsibility for conducting maintenance shall be with the participating entity. This document v, doesn't preclude local agreements between cooperating groups such homeowners and municipalities as it applies to the performance of maintenance activities. The disadvantages of reactive maintenance are numerous but mostly not visible to management, which is why so many facilities continue to use this approach. Predictive maintenance is based on the tenet that a proactive approach is better than a reactive one. However, instead of making repairs based on a predetermined calendar schedule, the predictive approach makes repairs based on the actual condition of the equipment. For example, in a predictive maintenance program, key operating parameters of equipment are checked regularly by staff or monitored automatically by sensors. The readings are then analyzed and used to evaluate the condition of the equipment and predict the future performance or likelihood of failure. The key to predictive maintenance is that equipment and system condition determines what maintenance is performed, 53 Packet Pg. 3123 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 rather than a preset schedule. This means that repairs are performed at the ideal time, resources are not wasted on Frequently cited disadvantages unnecessary work, and equipment is maintained at a higher of reactive maintenance level of performance. include: LU While restoration technologies such as culverts and weed c 9� Increased cost due to gates can have lower design and engineering, permitting, unplanned downtime of and construction costs, the long-term monitoring and equipment Increased labor maintenance fees of the aforementioned technologies may costs, especially if overtime is exceed those of backfilling and capping. needed, Long-Term Inspections of Restoration Projects Cost involved with repair or Canal restoration technology inspections can reduce replacement of equipment, W facilities maintenance costs and improve availability by Possible secondary enabling just-in-time maintenance of facilities systems and equipment ble scdart' related equipment. Routine inspections can detect trendsdama process or conditions that indicate excessive wear or impending failurege from equipment �I failure. This allows for the planning of timely maintenance. • Inefficient use of staff Maintenance and repair (M&R) spending is a normal and resource: who are always in expected cost of facility ownership. However, the cost can "firefighting mode" be minimized through the implementation of an O&M plan that includes a facility management program and the use of applicable diagnostic tools. The key to success is for managers to become proactive and embark on a realistic, long-range M&R program which requires routine inspection of the canal restoration projects. i Well-planned M&R is cost effective. Lack of an effective M&R program results in reactionary (crisis) management as breakdown repair becomes the normal business activity. A reactionary approach results in high penalty costs that take ever-increasing amounts of the M&R and operating budgets. Consequently, the longer M&R is deferred, the more likely the deterioration of the infrastructure associated with the restoration technology will accelerate. 0 Periodic inspections of canal restoration projects are essential to ensure that maintenance is being performed and performance problems are recognized prior to failure. Inspections can be i performed by the participating entity (i.e. municipality) or, alternatively, a program can be established to train and certify private-sector inspectors or homeowners to conduct inspections on private property, if property owners are responsible for maintenance. These private-sector y inspectors can report inspection findings (inspection forms and photo documentation) to the participating entity for tracking and reporting. Replacement Costs ca Preventive maintenance is accomplished on a fixed schedule or frequency and consists of many check-point activities on items, most typically equipment. Examples include filter replacement, lubrication, and mechanical adjustments. Preventive maintenance reduces the risk of system or component failure, which if it occurs, would interfere with essential operations, endanger life or property, involve a high cost, or require a long lead time for replacement. In regards to replacement costs associated air curtains and pumps, replacement costs are likely to be equivalent to the original cost of the component plus installation. 54 Packet Pg. 3124 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WOV'd, December 12, 2019 Energy Usage and Utility Costs Energy usage for the operations of ue _ _- restoration technologies such as air curtains - can be expensive. Based on the United States Energy Information Administration ( ), the average p EIA a rice for Kilowatthour in Florida is approximately 11 cents. The type _ of restoration technology selected footprint -- --__ covered b the technology, and system ::.::::_; requirements will all impact the utility costs _ --_:-- : associated with operations. The most recent -° Image 1 11 9: Bubble curtain diffusers published information on electricity costs can cV be reviewed at the EIA's website for monthly electric power W costs:.hLtps://www. �yd ll ��iriicii�ydir �ir��lh�Ilyd it � Ibll gir �plh��irm v, CL i i i cv cv cv cv c i 55 Packet Pg. 3125 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 4.0 EFFECTIVENESS OF RESTORATION TECHNOLOGIES Decomposition in sediments consumes oxygen (required by benthic plants and animals) and produces hydrogen sulfide (a toxic gas) after oxygen is depleted. The absence of an oxygenated water column and a vibrant benthic ecosystem are both signs of a canal that is experiencing poor water quality. Without sufficient oxygen, benthic organisms and the fish that depend on benthic organisms for habitat lack the necessary conditions to flourish. 4.1 Biological Improvements Florida International University (FIU), evaluated multiple variations of technologies implemented during the Canal Restoration Demonstration Program to determine the effectiveness of each W treatment in improving water quality as well as, creating conditions that are conducive to the y establishment of good benthic habitat. Based on a scientific evaluation of the treated canals, FIU made the following conclusions on the effectiveness of the four principal technologies used in the Canal Restoration Demonstration Program: i • Air curtains: Positive effects of these technologies were not measured in the short period of post-treatment monitoring that was conducted for this project. Air curtains had no measurable effect on sediment, fish, or seawall characteristics in either Canal 137, 138, or 287 where they were installed. Although air curtains block the influx of additional wrack from entering a canal, they do not address problems related to the organic material already 2 contained in the sediment; • Culverts: The effectiveness of culverts as measured through this project show mixed cv results between recipient canals. There was no measurable effect of the culvert on sediment characteristics, fish abundance or seawall diversity compared to the control or pre-treatment conditions. The increased circulation provided by culvert insulation was intended to primarily address water column conditions, thus the subsequent effects on sediment and vegetation may require additional time in order to be identified; 0 • Backfilling: This technology showed immediate and drastic improvements in environmental conditions, though observations suggest further steps may need to be taken to preserve the conditions that these technologies quickly generated. TheCL decreased water depth allowed light to penetrate to the sediment. As a result, there were measurable increases in benthic vegetation, fish diversity and abundance and inhabitants of the sea walls; and • Organic removal: The removal of organic material from the canal bottom showed immediate and drastic improvements in environmental conditions, though observations suggest further steps may need to be taken to preserve the conditions that these technologies quickly generated. The sediment depth decreased drastically after organic removal to an average of less than 50 cm in the treated canals. Sediment density increased in both dredged canals to values within the range of seagrass growth in South Florida. Improvements in canals where organic material was removed have not showed an improvement in benthic vegetation, fish, or seawall communities. Sediment and water column conditions may have improved enough to meet requirements of marine plants, though there may be a delay in plant recruitment and animal use (Howard et al. 2018). 56 Packet Pg. 3126 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 4.2 Documented Improvements In order to determine what effect the restoration technologies have on meeting State of Florida water quality standards, FIU developed a water quality monitoring program that compared water LU quality data from demonstration canals with similar canals that were not included in the restoration program. According to FIU, the main objective of the monitoring program was to provide data c needed to make unbiased, statistically rigorous statements about the status and temporal trends of water quality parameters in the remediated canals. The first post-remediation simultaneous monitoring of all canals began in June 2017. FIU used diel (monitoring over a period of time) and water profile data for the assessment. FIU's study concluded that canals that received backfilling (Key Largo#29) and culvert treatment technologies (Big Pine #277, Geiger Key #470, and Geiger Key #472, experienced positive increasing trends in the percentage of dissolved oxygen saturation (%DO Sat) after remediation. For these canals, the response to technology implementation was almost immediate, not only in oxygen concentration but also with the arrival of fish and crab to the remediated canals. As of May 2018, canals that received organic removal and air curtains have yet to display improvements in %DO Saturation. Based on data collected during the limited monitoring period, FIU made the i following conclusions about the principle technologies: • Backfilling: This technique resulted in an immediate change in the canal's water quality by significantly improving the water column's DO content. The study from FIU concluded that for deep canals, water quality in residential canals cannot be improved without reducing canal depth. FIU went further in saying that it recommended that bottom elevations within residential canals should be raised to a depth shallower than approximately 7 ft; i • Weed gates and air curtains: The use of air curtains or weed gates appeared to be effective in reducing the amount of seaweed wrack entering into the canals; however, canals that only implemented a weed barrier as their treatment method displayed no improvement in water quality parameters; • Culvert Installation: This technology effectively increased oxygenation by improving y circulation and exchange. This is in alignment with the purpose of culverts which are to stimulate the exchange with cleaner near shore waters; • Organic removal: Since the implementation of this technology, water quality parameters for canals treated only with organic removal have shown no positive improvement. y Monitoring of canals that were treated with organic removal coupled with a weed barrier have yielded more positive results. The study found that without being combined with an air curtain, seaweed would continue to flow into the canal and begin decaying rendering organic removal less effective; and • Aeration: For canals that implemented aeration, the monitoring program found aeration only addresses only oxygenation within the water column. The study was not able to attribute long-term improvements with aeration. FIU's study does recommend combining aeration with air curtains; however, they are not able to attribute a noticeable improvement with such actions. Upon completion of the limited monitoring program, FIU determined the timeframe for monitoring water quality improvements was too short to detect significant and sustained changes as 57 Packet Pg. 3127 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 expected from remediation. Based on their limited monitoring data, FIU was able concluded that DO was the only parameter displayed improvement as a result of the demonstration program. Nutrient concentration levels have not declined in any of the remediated canals. LU FIU confirmed that Poor water quality is most often a function of depth. The two technologies that demonstrated the greatest ability to improve DO were the backfilling projects and installation of c culverts. Both technologies resulted in greater flushing of the canal water which reduced the amount of time water remained in the canal. What the limited monitoring study made clear is that most often, no single restoration technology addresses all water quality issues which may exist in a residential canal (FIU 2018). cv cv i i i cv cv cv cv c 0 CL 58 Packet Pg. 3128 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 5.0 STRATEGIES FOR IMPROVING COST EFFICIENCY Understanding that the overall cost for restoration is significant and will likely grow overtime, LU creates a motivation for timely action. Cost efficiencies increase when formal implementation c plans are adopted with known budgets and funding sources. Plans, project timelines, and budget for implementation provide important insight that set expectations for contractors and engineers. This allows contractors and engineers to plan for consistent utilization of construction crews. Additionally, dredging companies and engineering contractors will recognize efficiencies by continuous mobilization within the County. As funding for the long-range operations becomes consistent from year to year, economies of scale will influence the management of restorations. The management principles listed are proven drivers of efficiencies and cost reduction. cv • Specialization and division of labor: In large scale operations workers can do more specialized tasks. With training they become very proficient in their task, enabling greater efficiency. A good example is a mechanic who becomes more familiar with the same system, can quickly diagnose and repair commonly occurring issues; • Bulk buying: If you buy a large quantity, then the average costs will be lower. This is because of lower transport costs and less packaging, discounts offered, and other incentives such as prompt payment of invoices; • Spreading overheads: If a firm merged, it could rationalize its operational centers. For example, it could have one head office rather than two; • External economies of scale: This occurs when firms benefit from the whole industry getting bigger and more reliable (e.g. firms will benefit from better infrastructure, access to specialized labor and good supply networks); and n, • Coordination of Projects: If more than on participating entity pursues a restoration project, coordinating schedules and contracting may result in reducing overall costs for each project due to reduced mobilization costs. 0 Planning Project Implementation and Long-term Operation i A most effective methodology for creating efficiencies is to plan: plan for restoration design and construction implementation; plan for community engagement and canal stakeholder input; plan for short-term and long-term operation and maintenance; and plan for financial management of all costs. A Plan addresses many of the principle set forth in Section 2 of this Canal Restoration and Guidance document as well as the management steps defined in Section 2.1.4. The Plan should document and drive decisions on oversight, day-to-day implementation, and enforcement of standards for project outcomes and sustainability of the restored canal. Establishing the partnership framework, as described in 2.2.3, Roles and Responsibilities, ensures that partners are aware of and carrying out assigned responsibilities in a timely manner, using a schedule that is agreed to by all the partners. The Plan identifies the permits required and includes within the schedule, a timely review, minimizing overlap as described in 4.3 in this Section in addition to the financial plan and tools to ensure an effective project execution. Creating a cost model for the entire project, from concept 59 Packet Pg. 3129 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 design to long-term operation and maintenance reduces surprises for all partners and assists in aligning costs to potential revenue sources. Documentation is important as well. Each decision, each policy, each process for project LU completion should be fully documented. This ensures that regardless of representation by various partners, change can be effectively managed. Project schedules can be met when all partners c know their commitments and the dependencies and impacts of one action on another. Cost 0. increases in time and money typically occur because insufficient planning occurred. Recommendation: It is recommended that all partners participate in development of the overall plan strategies to create ownership and clarity in role and purpose. Efficiency and Effectiveness of Systems cv While this guidance document recognizes the central importance of funding for new projects and O&M, it also encourages participating entities to put effort into getting more out of the provided funds through operational efficiencies (e.g. energy efficient systems that only operate when needed), which in turn reduces costs. i Additionally, rather than just focusing on short-term fixes, participating entities should also concentrate on measures that "enable" O&M for the long term, i.e. developing appropriate funding, capabilities and governance for the canal restoration. Continued funding of canal restoration O&M is more likely if participants can regularly illustrate the effectiveness of the technology and projects. In addition, establishing governance through agreements, memorandum of understanding, and /or contracts, provides long-term accountability. Budgeting and fiscal controls, within an operating plan, strengthen grant applications for current or future projects. i 5.1 Project Grouping `V cv The benefits of grouping projects together and encouraging collaboration across more than one project may result in reduced project and management costs for the participating entity, attractive margins for contractors, potentially earlier completion, and often fewer contract disputes. Furthermore, the solution to issues that arise with one restoration technology can often times be y applied to similar projects especially when applied within a local geography (e.g. the transport and placement of fill material in overly deep canals). The emphasis on relationships rather than transactions can establish support for continuous improvement and long-term relationships thatCL extend to future projects. 5.1.2 Benefits of Grouping Similar Projects The following guidance identifies means by which costs can be reduced or controlled by grouping projects together especially on a locally geographic basis. Procurement of larger quantities of materials Typically, the larger the quantity of manufactured or raw material purchased, the less the unit cost will be. To maximize the benefits, the participating entity may need to plan similar canal restoration projects within a set timeframe to take advantage of purchasing larger quantities of materials. 60 Packet Pg. 3130 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 It's typically not beneficial for a participating entity to purchase materials directly from suppliers as contractors often have existing agreements and greater purchasing power. Furthermore, the onus to ensure the equipment works as specified in the canal restoration design plans is on the contractor when they are responsible for procuring the materials. However, participating entities LU may find it advantageous to seek purchasing agreements with established vendors or request the purchase of larger quantities of materials than required for restorations if a specific restoration c technology is known to have a high repair and replacement cost. Such foresight can reduce downtime following extreme weather events should funding to support the canal restoration program be unavailable. Reduction in permitting costs and review times Permit application fees for SFWMD issued ERPs are based on project size and impact area as well as, where the size and quantity of impacts fit into the agency's application fee structure. Due W to the relatively small project size and impact area for certain restoration technologies, it's possible that multiple projects could be packaged together and submitted under one application and still fit within a prescribed range (e.g. project size < 10 acres with wetlands impacts less than 1 acres). Packaging O & M of larger number of canals together The benefits and cost efficiencies associated with packaging the O&M for several canal restoration projects together is derived from providing potential vendors from inside and outside the region the opportunity to forecast revenue and invest in local labor resources. Typically O&M contracts are for 2 to 5 years. The longer the term of the maintenance contract the greater efficiencies the performing entity might observe and be able to pass on to the performing entity (i.e. municipality). Additionally, by packaging the operation and maintenance of several canal restoration projects together, participating entities may be able to take advantage of sole source i efficiencies. Such procurement policies would result in the following benefits: cv • Based on the similarity of restoration technologies applied geographically through the various regions of Monroe County, the location of staff and supplies can be strategically placed to reduce travel time (e.g. seaweed loading and the use of weed gates are likely to be more commonly used in the middle and lower keys); 0 • Reduced travel costs for technicians if they are able to be sourced locally; i • Familiarity with site conditions and access requirements would reduce the amount of CL preparation time and time onsite; • Knowledge of the equipment and installation design will maximize the life cycle of restoration technologies through preventative services; and • Locally stationed labor resources would be able to react in a timely fashion to secure equipment when faced with a pending extreme weather event (i.e. hurricane, flooding, etc). E Recommendation: By packaging O&M from multiple projects and awarding longer term contracts, participating entities can achieve efficiencies, responsive and timely repairs, and overall services, reducing the likelihood of a lack of local O&M capabilities post-construction. 61 Packet Pg. 3131 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 WoOd, December 12, 2019 5.1.3 Area Focused Restorations Reduced Mobilizations Mobilization is typically defined as follows: preparatory work and operations, including, but not LU limited to, those necessary for the movement of personnel, equipment, supplies and incidentals to the project site, for the establishment of all offices, buildings and other facilities necessary for work, on the project, and for all c other work and operations which must be performed or cost incurred _:-:. ..:,::: ___._:_.::::-:-:::::::::::::::::::::::::::::::::::::::::_.._ . _._.::::::::::::::::::::::::::::::::::::: _.. p - .. - -prior to beginning work on the _.:-::::::--:::::::::::::::::::::::::::::::::::-:::: : ::: p 9 9 1_:............-:::: ::__:::: - - - __-:-:_:.:.:::.::-:::_ __.: : :. :::::.:-:.:-::: ..: ...........................- various items on the project site. __:.. -- :: ::::____: .............. ..._. _..--- ::::_ _._ ...._.. ................ _........_......................................................................._........... _......_- ._ Contractors expend significant ___: _: -- ..................... C ---:::::_:::::::::::::::_::_-_:_. __..�.. ....... p 9 - --- --- -- - - -- reparatory costs earl __--on a large --- - - ------------ ---._...................._ :..:. : . ._.. ..........._......-----.....- -................................................................................................_. -._. __.. _._ ::: .... ..:_:::::::::::_::::::..------_:_.___-_::::::::::::::::::::::::::::::::::::::::::::.:::::::::::::::::::::::::::::::::::::::::::::::::-. construction project. It is common ::::: ---_____:_ _.:::::_.: :::::::::::::_ __.._.... _.... ................................... _. .._..........................- ._._................................................... ..........................._ .......::::::::::::::::::::::: - - --- - __ that contractors bid their ::::::::::.:::::::::::-_._.::-_,_-_:::::::::::::::.:__.::::::::.. :::::::::::: . :_:::_-_. _.._::: :::_:::.....::::::::::::::::::::::::::::::::::::::::::::::::_ r....._.__......................_ ..._.._......................�_. _::- - ........._.._._...........................................................:........... . _.... :::::::::::::::::::::::::.:-.._.. _.........._.......................................................................... .............................. . ..._.a...................................._ .. . _ .__::::::::_:__._....:::::::::::::::::::::::::::::::::::::::::::::.:::::::::: mobilization costs as 10 percent of ::_::.::::::::_- p :....................................._ _- - .......................................... ::::::::::::::::::::::::::: FUF .r:: .._ :::::::-...::::::::::::: _. ._ _...................................................................... _. - -- - the original contract amount, which _r ::__::_: ::::::::::::::::::::::::::::::::::::::::::::-::::::: :::::::::::::::::::::: -- - - -is the maximum amount that can : ::::::::::::::::::::::::::::::::::::::: :::-. :__- - ._. ,:::::-: -___:_:_::___...:::::::: -:_ ::: :::::._:::::: :::::::-::::::::,::::::::::::::::::::::::::::::::::::::::::::::::::::: - be aid during execution of the ..... _ work. Contractors mobilization costs provide a revenue source :: ........_......._.... p :::_::::::::::::::::::::::::::::::::::::::::-::::::::::::::::::::::::::::::::::::::__:_:::::::::_. __. = === earl in the project. These - - --- :...:..:..:...::::::.::... Y p J =s:::::::::::::::::::::::::::::::::::::::... ...................................................__. ........................... ..I ...... :... ...................................- z :::: : ..s._._ __...---_:._ _ costs are incurred prior = _ = _= . preparatory p = =- -_ -- :..::::::::::::::::::::::::::::::.::::..::::::::......: : ::::::::::::. ...._ .. .-=_.::...:::::..:-:,,:,,::::::,,,:,::::::::::,:_,_,,,,_._._,,:_,;-,.�........................................................._ _,,_..........._.......:..................................................................... to beginning construction at the Image 20: Sugarloaf key project site, and reimbursement of �i mobilization costs in a timely manner is appropriate. By reducing costs that are directly related to the startup of a project, the overall cost is reduced. The following are benefits to reducing the number of mobilizations: • Equipment delivery costs: The cost to move construction equipment from an equipment yard or rental company to the job site and back again is not included in the direct equipment-use project charges. Mobilization (to the site) and demobilization (from the a site) are typically separate unit costs in the mobilization fee. If a piece of equipment is i already at the job site, it is not appropriate to add delivery costs to the overall CL mobilization/demobilization costs in developing the cost estimate; and • Transportation costs: Transportation expenses which are included in the cost of a project refer to the use of or cost of maintaining a car used for business, or transport by rail, air, bus, taxi or any other means of conveyance for business purposes. Expenses for commuting to the job site (traveling from home to a workplace) are typically not included in the cost of a project. If enough business exists in a localized area, contractors will be able hire locally and forego the need to include travel costs for their entire team. Recommendation: With mobilization, contractors are compensated shortly after they incur the applicable costs. When contractors know that they will be compensated initially for mobilization expenses, the participating entity may find that bids are lower because contractors will not have to finance the those costs. Potentially, the savings of not having to finance the mobilization costs for extended periods will result in a reduction in overhead costs that are passed along to the participating entity (i.e. project owner). 62 Packet Pg. 3132 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 5.2 Establish Standard Engineering Designs The benefits relying on standard engineering designs for the Monroe County Canal Restoration Program would result in the following benefits and efficiencies that can directly affect cost. • Lower supply chain costs: Contractors and participating entities will be able to negotiate more advantageous agreements with vendors if they can provide some certainty to the 0. supplier about the specifications of the equipment and raw material that the project requires; • Faster restoration design: The amount of time required for the engineers to develop the construction plans will be reduced; cv • Reduced permit review times: The amount of time required to address regulators questions regarding construction plans will be reduced as the agencies become more y familiar with the designs and impacts associated their implementation; • Increased quality assurance: Being able to provide feedback regarding the application of a restoration technique will improve the quality and efficiency with which it is applied; . • Reduced risk: Contractors prefer detailed and complete plans and specifications which provide a better understanding of the project, allowing them to bid more effectively and competitively. Contractors have less risk with their bid. There is no need for them to add unnecessary costs to cover incidental or assumed items since every item of work is spelled out the bid form; and • Consistency for O&M Plans: Standard engineering specifications and design plans i provide consistency in establishing long-term operation plans. When unique or specialized plans are developed that do not have information on historical use or performance, the O&M plan must include contingencies for on-going operation and cost projections. This increases uncertainty in performance and in assignment of responsibilities for participating entity and partners. 5.3 Permit Fast Tracking i It is assumed that fast tracking of environmental and construction permits for canal restoration projects is not viable. This is due to environmental sensitivities and the abundance of protected natural resources. However, the process of obtaining applicable permits in a timely manner is assisted through the implementation of the following guidance. • Grouping projects: Grouping projects together so that they can be submitted under a single application is only available for projects that are being developed by the same ca participating entity. This requires that the projects are located within the same geographical region. When possible, this option should be considered; • Proven technologies: Permit reviewers from respective agencies over time will become familiar with the technologies, regions, and participating entities. An understanding of the requirements and participants partners will eventually reduce the need for costly requests for additional information or changes to the designs; and 63 Packet Pg. 3133 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 • Minimizing impacts: It is a best practice to select the least-damaging project type, while achieving the purpose of the project. Minimizing or completely avoiding impacts is achieved through an analysis of appropriate and practicable alternatives and a consideration of impact footprint. By selecting projects or designing projects that LU avoid/minimize impacts to protected resources' compensatory mitigation, which is c achieved through appropriate and practicable restoration, establishment, enhancement, and/or preservation of aquatic resource functions and services, may not be required. Although the mitigation itself may not be excessive in cost, the process of developing the mitigation plan and obtaining signed agreements with mitigation banks does add to the overall timeframe and project cost; By implementing these recommendations and adhering to this guidance, in time, the amount of time required to obtain permits will be minimized down to the most administratively feasible timeframe possible. This will further contribute to cost effectiveness because planning, management, and design time associated with projects will be reduced as the need for regulators v, to issue multiple requests for additional information will be eliminated due to their familiarity with the program. 5.4 Development of an Approved Contractor and Unit Price Lists. i Pre-qualification and the development of unit price sheets or schedule of values are essential components of an effective contractor management system. Establishing unit price contracts with estimated quantities assists in controlling costs. However, the contractor is paid for actual quantities of work performed and as verified by the consultant and/or owner representative. 5.4.1 Standardized Qualification Process Based on Project Type i Prequalification is a way to limit the pool of potential bidders to qualified, serious bidders. Proponents of prequalification say that it is a productive approach to contracting the bidders who n' are not responsive and/or qualified. Not only does Pre-qualification makes the bidding process more efficient as it reduces the likelihood of an unqualified firm being selected. It reduces the likelihood of selecting a contractor who can't complete the work, technically, on time and/or on budget. It increases the potential for contractors to win multiple awards allowing experienced contractors who have gained knowledge to provide competitive bids. It creates positive a relationships with vendors who can provide competitive pricing due to the regularity of the work. i Furthermore, as a control measure on costs and performance delivery, pre-qualifying can help to prevent/reduce cost over-runs and litigation. Prequalification reduces the risk of an award to a contractor who is working in an unfamiliar environment, taking on a scope of work for which they have little or no experience. The risk can be unfortunate for the contractor and the owner (participating entity). The consequences could erode the public's trust in the Canal Restoration Program. Additionally, pre-qualifying contractors provides the opportunity to determine if the contractor has a history of compliance with standard health and safety regulations as along with the evaluations of the contractor's resume of similar work. Recommendation: It is recommended that participating entities review the qualifications of potential contractors and vendors prior to proceeding with a canal restoration project. Pre- qualification processes focus on a specific service and project value. 64 Packet Pg. 3134 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 5.4.2 Pre-approve Sources of Materials Frequency of usage drives up volume, providing incentive for vendors to offer the best possible price. The following practices are options that participating entity could use or request of their LU contractors to control or reduce the cost of canal restorations. 0 • If the materials can be purchased from multiple sources, compare existing specifications from multiple suppliers; allow comparison bidding/purchasing; • Examine if the tolerances for characteristics can be expanded to purchase from more than one source or a wider range of possible, existing materials (such as size for materials); and cv • Identify functionality for a material that costs less or has fewer known concerns to W determine if it is a reliable substitute. y 5.4.3 Pre-Established Unit Prices. i Unit price bidding establishes an equitable basis for competitive bidding so that contractors are bidding on the exact same scope of work. This allows for thorough review and comparison of all bids. Unit price bidding allows designers, consultants, and/or engineers to build in project contingencies for any unknown items that may occur during construction. It ensures that all costs are accounted for and it minimizes the potential for hidden costs. Specifically, unit pricing can promote cost efficiencies when: • The participating entity pays only for the actual quantities performed, supplied, or constructed on the project, and cv • General contingency that protects the contractor from inaccurate quantity estimates is minimized. cv Unit pricing eliminates the potential for contractors' price unnecessary extra items since all items are included through the design phase. 0 CL 65 Packet Pg. 3135 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 6.0 LITERATURE CITED OR RELIED UPON AMEC Environment & Infrastructure 2012. Monroe County Canal Management Master Plan Phase 1 Summary Report. 181 p. c AMEC Environment& Infrastructure 2013. Technical Memorandum Task 1 Bathymetric Surveys of Residential Canals. 19 p. Briceno, H.O., and J.N. Boyer. 2009. Little Venice water quality monitoring project final report. USEPA, Atlanta, GA and FDEP, Ft. Myers, FL. 81 p. cv CDM. 2001. Monroe County Stormwater Management Master Plan. Monroe County. Key West, FL. 304 p. y CDM. 2011. Florida Keys Reasonable Assurance Documentation Update. FDEP. Tallahassee, FL. 52 i CDM and URS. 2008. Central Keys Area Reasonable Assurance Documentation. FDEP. , Tallahassee, FL. 149 p. i CDM and URS. 2008b. Northern Keys Area Reasonable Assurance Documentation. FDEP. Tallahassee, FL. 136 p. CDM and URS. 2008c. South-Central Keys Area Reasonable Assurance Documentation. FDEP. Tallahassee, FL. 126 p. i cv CH2MHILL. 2000. Monroe County Sanitary Wastewater Master Plan, Vols. 1 and 2. Monroe n, County. Key West, FL. 219 p. cv Florida Department of Environmental Protection. 2013. Florida's Coral Reefs. Website Accessed August 28, 2013 I�tt .-.//www...dep ..::. ff ff ..:. ll...:..0 /go a sff 11/I Ibiiffa t..s../..c o it ll/ Florida Department of Environmental Protection. 2011. Site-Specific Information in Support of Establishing Numeric Nutrient Criteria for Florida Bay — Draft. FDEP, Tallahassee, FL. 52 p. Florida International University. 2018. Water Quality Monitoring Project for Demonstration of Canal Remediation Methods: Florida Keys: Final Report May 2018 Submitted by: Henry O. Briceno Southeast Environmental Research Center Florida International University Miami, Florida Florida Keys National Marine Sanctuary. Undated. Coral reefs support jobs, tourism, and fisheries. I�ttp [].g.!JdaIk y lm¢ g r/coirals/econoni l fflr ll. Website Accessed October 15, 2019. Florida Keys National Marine Sanctuary; National Oceanic Atmospheric Administration (2013). Florida Keys National Marine Sanctuary Socioeconomic Factsheet. Website Accessed August 28 2013 I��tt -Hsanctuairies.noaa. ov/sciience/sociioeconoIIIiiic/ des/fk fiinall. d� 9 Ip.......................................................................................................................................g.......................................................................................................................................................................................p..............................................................................p............. 66 Packet Pg. 3136 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 Florida Keys National Marine Sanctuary. 2007. Florida Keys National Marine Sanctuary Revised Management Plan. FKNMS. Marathon, FL. 382 p. Goodwin, C.R. 1991. Simulation of the effects of proposed tide gates on circulation, flushing and water quality in residential canals, Cape Coral, Florida. U.S.G.S. Open-File Report 91-237. 49 p. 0 Howard, J.L; Wilson, S.S.; Lopes, C.C.; and Fourqurean, J.W. 2018. Status of Residential Canal Benthic Habitats in the Florida Keys and the Effectiveness of Remediation Technologies (Project Report) Prepared for the Water Quality Protection Program, Florida Keys National Marine Sanctuary & The Village of Islamorada, Monroe County, Florida Florida International University November 2018 cv Kruczynski, W.L. 1999. Water quality concerns in the Florida Keys: Sources, effects and solutions. Florida Keys National Marine Sanctuary, Water Quality Protection Program. Marathon, FL, I��tt p.://ocean.ffloiridairiiairine.oir /II: 0 IKINIMS WQII:::III:::I/docs/flkn.iiiis/ire. p. outs/1999 Water Qualliit ..................................................................................................................................................................... .................................................................................................................................................................................................................... .................................................................................................................................................................y......... 2.�,¢�,im, ,IrO, ,,,,,,,,,,If;;;;;,Il,¢ ,Ir, , .. .................... Ip, „. Website accessed October 16, 2019. i National Research Council. 2002. A Review of the Florida Keys Carrying Capacity Study. National Academies Press. Washington, DC. 180 p. National Research Council. 2011. Achieving Nutrient and Sediment Reduction Goals in the Chesapeake Bay: An Evaluation of Program Strategies and Implementation. National 2 Academies Press, Washington, DC. 241 p. URS. 2001. Florida Keys Carrying Capacity Study, Canal Impact Assessment Module. U.S. Army Corps of Engineers, Jacksonville, FL and Florida Department of Community Affairs, Tallahassee, FL. 173 p. cv cv United States Department of Energy (Undated) Guide to Financing Energy Smart Schools. United States Army Corps of Engineers and South Florida Water Management District. 2004. y Final Programmatic Environmental Impact Statement - Florida Keys Water Quality Improvements Program. USACE, Jacksonville, FL and SFWMD, West Palm Beach, FL. 214 p. United States Army Corps of Engineers and South Florida Water Management District. 2006. y Florida Keys Water Quality Improvement Program: Program Management Plan (Final). USACE, Jacksonville, FL and SFWMD, West Palm Beach, FL. 114 p. United States Department of Interior and United States Department of Commerce. 2009. Strengthening Science and Decision Support for Ecosystem Management in the Chesapeake Bay and its Watershed. A Revised Report Fulfilling Section 202f of Executive Order 130508. DOI and DOC. Washington, D.C. 58 p. United States Environmental Protection Agency. 1975. Finger-fill canal studies: Florida and North Carolina (EPA 904/9-76-017). USEPA, Washington, DC. 232 p. 67 Packet Pg. 3137 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment&Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 United States Environmental Protection Agency. 2008. Strengthening the Management, Coordination, and Accountability of the Chesapeake Bay Program. EPA, Annapolis, MD. 122 p. United States Environmental Protection Agency. 2001. National Management Measures Guidance to Control Nonpoint Source Pollution from Marinas and Recreational Boating c (EPA 841-B-01-005) USEPA, Washington, DC. 209 p. cv cv i i i cv cv cv cv c i CL 68 Packet Pg. 3138 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 0 0 N N I APPENDIX A Example Budgetary Sheets CD N N N CL 69 Packet Pg. 3139 N.3.d 0 0 Example Canal Restoration Project Budget Sheet -Backfill Location of Canal Mitigation Project Type Public Private Project Sponsor Public or Private Project Coordinator Yes No N Participating Entity Permits Required CD Authorized Representative Type of Permits W Projected Life of Repair Cost Estimation Work Sheet N Canal Backfilling Unit Cost Elements Measure Units/Quantity Cost Per Unit Total Estimated Cost Implementation Costs Mobilization and Demobilization Maintenance of Traffic Remove and Replace Chain Link Fence Mangrove Trimming(by Professional) Conveyor Belt System Privacy Fencing(designate height) Floating Turbidity Barrier(mouth of canal and around construction area based UI on permit requirements Coarse Fill Material Sand Fill Material(Top 1 foot) Trucking of Backfill Material Placement of Fill Construction Surveys ¢1 Staging Area Logistics(clearing other vegetation) Restoration of property/constructon site materials storage/staging Material Transportation Clearing Vegetation/Mitigation for Mangrove Removal r..l Permitting Costs;Mitigation cost for losses Surveying CD N Project Closeout Mitigation Plan Preparation (V Administrative Costs Permit Filing Charges CV Inspection Services-Project Acceptance Project Financing Management Remobilization for Additional Fill Material Placement Contingency Cost per Yard for Additional Fill Prepare O&M Plan(define responsibilities and targeted annual costs) Periodic Sampling(define frequency and method,including any testing; Operation and Maintenance General site routine inspection-frequency � Inspection after major weather event CL U Packet Pg. 3140 N.3.d 0 0 Example Canal Restoration Project Budget Sheet-Air Curtain Placement Canal Name and# Start End Location of Canal Project Dates: Mitigation Project Type Public Private T-. Project Sponsor Public or Private CV Project Coordinator Yes No W Participating Entity Permits Required N Authorized Representative Type of Permits CD Projected Life of Repair _ Cost Estimation Work Sheet Unit Air Curtain Cost Elements Measure Units/Quantity Cost Per Unit Total Estimated Cost Mobilization and Demobilization Floating Turbidity Curtain(mouth of canal) Compressor U Compressor Cabinet I Compressor slab/platform Compressor Cabinet Sound Kits Emitter Assembles Membrane Disks Air Maniford(define size) t8 Pipe(size and length) Pumps(type,size) Restoration of property/constructon site materials storage/staging r Material Transportation Feet of Bottom Line Tubing(identify diameter) CV Clearning of vegetation and restoration r1 Enspeacttion n Plan Preparation ling Charges Administrative Costs Services-Project Acceptance _ inancing Management ¢ Contingency Prepare 0&M Plan(responsibilities and targeted cost) Outsource routine maintenance(length of service;inspection schedule) Operation and Maintenance General site routine inspection-frequency Inspection of curtain equipment-routine(frequency) CL Inspection of curtain equipment after major weather event M U Packet Pg. 3141 N.3.d 0 0 Example Canal Restoration Project Budget Sheet-Culvert Connection Canal Name and q Start End Location of Canal Project Dates: Mitigation Project Type Public Private r Project Sponsor Public or Private Project Coordinator Yes No (V Participating Entity Permits Required W Authorized Representative I I Type of Permits N Projected Life of Repair _ Cost Estimation Work Sheet Unit � Culvert Connection Cost Elements Measure Units/Quantity Cost Per Unit Total Estimated Cost I Mobilization and Demobilization Maintenance of Traffic Waddles Tree Protection I Floating Turbidity Barrier(mouth of canal and construction area) Removal of Water Regular Excavation Culvert Backfill Clean Fill Material(FDOT No 57 Stone or Equivalent) Road Optional Base.Base Group 6OU Raod Optional Base,Base Group 11 Landscaping Reinforced Concrete Culvert(state diameter size,length,) I Retaining Wall restoration Manatee Grate Type III-S Asphaltic Concrete Pavement Thermoplastic(specify type) Construction Surveys Restoration of property/constructon site materials storage/staging C; 0 Material Transportation Clearing Vegetation/Mitigation for Mangrove Removal Mitigation Plan Preparation Administrative Costs Permit Filing Charges 0) Inspection services-Project Acceptance Project Financing Management Contingency L- Prepare 0&M Plan(responsibilities and targeted costs) Operation and Maintenance Outsource routine inspections(frequency and responsibilities) N (B General site routine inspection-frequency Site inspection after major weather event tJ M U Packet Pg. 3142 N.3.d 0 0 Example Canal Restoration Project Budget Sheet-Weed Barrier Canal Name and# Start End Location of Canal Project Dates: Mitigation Project Type Public Private Project Sponsor Public or Private N Project Coordinator Yes No C44 Participating Entity Permits Required N Authorized Representative Type of Permits CD Projecred Life of its _ Cost Estimation Work Sheet Unit Weed Barrier Cost Elements Measure Units/Quantity Cost Per Unit Total Estimated Cost Mobilization and Demobilization Erosion and Sediment Control _ Transmission Line(estimate by size and type preferred) U Diffuser Mannford System I Compressors or Blower Type(describe) Labor Diffusers-(describe details) ID Lines(describe size preferred) Staging area preparation t8 Transportation of materials Clearning of vegetation and restoration Mitigation Plan Preparation r l Administrative Costs Permit Filing Charges N Inspection Services-Project Acceptance Project Financing Management r N Contingency N Prepare 0&M Plan(responsibilities and targeted costs) Outsource routine maintenance(length of service;inspection schedule) Operation and Maintenance General site routine inspection-frequency N Inspection of diffusers equipment-routine(frequency) Inspection of diffusers after major weather event E tJ M U Packet Pg. 3143 N.3.d O O Example Canal Restoration Project Budget Sheet-Organic Removal Canal Name and# Start End Location of Canal Project Dates: Mitigation Project Type Public Private r Project Sponsor Public or Private CV Project Coordinator Yes No W Participating Entity Permits Required N Authorized Representative Type of Permits CD Organic Consistency Projected Life of Repair Cost Estimation Work Sheet Unit Organic Removal Cost Elements Measure Units/Quantity Cost Per Unit Total Estimated Cost Mobilization and Demobilization Maintenance of Traffic U Floating Turbidity barrier(mouth of canal and around construction area Organic Muck Removal Organic Muck Dewatering , Organic Muck Transportation and Disposal Placement of Sand Fill(state depth) Construction Surveys Restoration of property/constructon site materials storage/staging Material Transportation Clearing Vegetation/Mitigation for Mangrove Removal Rehabilitation of Dewatering Areas to Original Condition Federal Jones Act Insurance N Mitigation Plan Preparation r Permit Filing Charges Administrative Costs CV Inspection Services-Project Acceptance Project Financing Management O Contingency Remobilization for Additional Fill Material Placement Cost per Yard for Additional Fill Prepare 0&M Plan(define responsibilities and targeted annual costs) Operation and Maintenance Periodic Sampling(define frequency and method,including any testing) � General site routine inspection-frequency Inspection after major weather event CL U Packet Pg. 3144 N.3.d 0 0 Example Canal Restoration Project Budget Sheet-Organic Removal with Backfill and Curtain Restoration Canal Name and q Start End Location of Canal Project Dates: ay Mitigation Project Type Public Private Project Sponsor Public or Private P, Project Coordinator Yes No CV Participating Entity Permits Required CD Authorized Representative Type of Permits w Organ is Consistency (n Projected Lifeof Repair Cost Estimation Work Sheet _ Organic Removal-Backfill-Air Unit Curtain Restoration Cost Elements Measure Units/Quantity Cost Per Unit Total Estimated Cost Electrical Hookup Transmission Line with Trenching Weighted Diffuser Line Diffuser Manifold Compressors in Cabinet on Slab(ri) Cabinet Landscaping Control Panel Wind Switch Weather Monitor and Pole Labor Diffusers-(Describe type and size) Diffuser Bases Rehabilitation of Staging Area to Original Condition (� Mobilization and Demobilization Maintenance of Traffic Floating Turbidity Barrier(mouth of canal and around construction area Organic Muck Removal Organic Muck Dewatering CV Organic Muck Transportation and Disposal CD Restoration/Rehabilitation of Dewatering Areas to Original Condition CV Fill Material Material Transportation N Clearing Vegetation/Mitigation for Mangrove Removal Rehabilitation of Dewatering Areas to Original Condition Trucking Backfill Material Construction Surveys Placement of Coarse Fill Mitigation Plan Preparation Administrative Costs Permit Filing Charges Inspection Services-Project Acceptance Project Financing Management Contingency Remobilization for Additional Fill Material Placement (� Cost per Yard for Additional Fill CL Prepare O&M Plan-define responsibilities and targted annual costs Outsource routine maintenance(length of service;inspection schedule) (V Periodic Sampling(define frequency and method,including any testing) .f+ Operation and Maintenance (n General site routine inspection-frequency (B Inspection of curtain equipment-routine(frequency) Inspection of curtain equipment after major weather event Packet Pg. 3145 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 0 0 cv cv APPENDIX B ' CMMP Canal Selection Process CL N N N 76 Packet Pg. 3146 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 May 28, 2019 TECHNICAL MEMORANDUM c Prepared For: Ms. Rhonda Haag, Monroe County c Prepared By: Wood Environment & Infrastructure Solutions, Inc. Subject: Canal Selection Process Project: EPA Grant No. OOD83418 `V cv I. Background An inventory and assessment of the residential canals in Monroe County that was completed in 2 2003 first characterized the water quality in the residential canals as Poor, Fair, or Good based on canal attributes such as area, tidal energy, construction methodology, and level of , development. The initial assessment also identified potential restoration technologies, but did not select restoration technologies for canals nor rank the canals for restoration. i Phase II of the Canal Management Master Plan (CMMP) which was completed in 2012 and 2013 provided an evaluation of all 502 Keys canals in the canal inventory database based on available water quality data and other quantitative and qualitative information. Dissolved Oxygen (DO) concentration and relevant biological indicators were used to develop the following canal water i quality classification system: cv Table 1. Water Quality Ranking cv DO Conditions Biological Conditions Water Quality Ranking > 4.0 mg/L Positive Good i > 4.0 mg/L Negative Fair 3.0 —4.0 mg/L Positive Fair 3.0 —4.0 mg/L Negative Poor < 3.0 mg/L N/A Poor Additionally, the Poor water quality canals were ranked for priority of restoration based on severity of the problem, habitat quality, potential for achievement, supplemental benefits, project constraints, and public benefits. An example ranking sheet from the Phase II CMMP is provided 77 Packet Pg. 3147 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 in Exhibit I. The top ranked Poor water quality canals were further evaluated for selection of restoration projects under the Demonstration Program. Following the completion of the Phase II CMMP water quality rankings, the FDEP water quality LU criteria for DO was modified from the 4 mg/L (at any location at any time) threshold to percent saturation at a representative location as follows: 0 1. The daily average DO percent saturation shall not be below 42 percent; 2. The weekly average DO percent saturation shall not be below 51 percent; and 3. The monthly average DO percent saturation shall not be below 56 percent. cv Additionally, the determination of whether a canal exhibits impaired water quality pursuant to FDEP standards requires the collection of multiple samples (at least 20 samples within a 7.5 v, year period). In 2017, additional water quality data for the Poor and Fair canals was collected during Phase IIIA of the CMMP. The 2017 water quality data was compiled along with the 2013 water quality data as well as water quality data collected by the FDEP and FIU, and water quality rankings were revised based on the following criteria: • Poor- At least two samples were Poor (<42%), and more than 30 percent of the total number of DO samples were Poor • Fair- At least 50 percent of the DO samples were Poor or Fair (42%<>70%) i • Good - Greater 50 percent of the DO samples were Good (>70%), or at least 10 samples were collected and the canal satisfies the criterion set forth in 62-303.320(1) cv cv It was assumed under Phase II of the CMMP that restoration of all of the Poor and Fair canals would be required. However, based on revision to the DO criteria as well as the revised ranking criteria, it is expected that only Poor ranked canals will require restoration. It is anticipated that y additional monitoring activities will be completed to characterize Fair canals as either Poor or Good. Due to the limited water quality data and the variability in water quality conditions, the current number of Poor water quality canals is unknown. However, based on the available data it is y apparent that of the 502 canals, 22 canals have exhibited sufficiently degraded water quality to warrant restoration. II. Canal Selection Considerations The selection of a canal for restoration should satisfy three primary criteria: • Necessity • Feasibility • Potential Benefit 78 Packet Pg. 3148 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 The necessity for canal restoration is predicated primarily on compliance with the FDEP water quality criteria. The water quality monitoring activities that were completed in 2017 demonstrated that significant variability in water quality conditions can be observed, and the collection of grab samples to characterize DO in a canal may not be representative. Rather, using water quality LU sondes to collect diel DO readings is preferred. Ideally, a full week of DO readings would be collected to determine whether a canal requires restoration; with restoration necessary for a canal c 0 that exhibits three daily average DO readings below 42 percent, or a weekly average below 51 percent. The feasibility of a canal restoration will require site reconnaissance activities to verify that the preferred restoration technology can be implemented. Items to consider when evaluating feasibility include but are not limited to the presence of a sufficient staging area for material handling if backfill and/or organic removal is proposed; a viable location to place blower cabinets if an air curtain is proposed; and the location of underground utilities if a culvert is proposed. The W site reconnaissance should also evaluate the presence of sensitive aquatic resources to ensure that the proposed project will not have potential impacts that could be an impedance for permitting. Potential benefit should be evaluated based on appropriate engineering studies and reference to 2 previous restoration success, such as the demonstration program. For example the monitoring results for the demonstration program indicate that an air curtain is sufficient to prevent additional water quality degradation from seaweed decomposition, but will not address the impaired water quality from seaweed loading that occurred prior to the installation of the air curtain. Similarly, the demonstration program monitoring indicates that organic removal alone is insufficient to restore water quality, and that backfilling to approximately seven feet below Mean Lower Low 2 Water (MLLW) should be completed following organic removal. The monitoring that was completed for the demonstration program indicates that culverts provide significant benefit to water quality, but cannot overcome seaweed loading. Therefore, in order to achieve full canal restoration the following hierarchy is suggested: • Reduce residence time through either a culvert or backfilling. Backfilling is recommended for canals that exhibit an average depth greater than 10 feet, otherwise a culvert is recommended due to cost efficiency. A hydraulic study should be completed to estimate the residence time reduction that can be achieved. If possible, a tenfold reduction in y residence time is recommended, and the installation of a culvert should be considered infeasible if a twofold reduction in residence time cannot be achieved. For backfilling, the necessity for organic removal should be considered. It is suggested that if the average canal depth is greater than 15 feet, that organic removal is not necessary. If the depth is between 10 and 15 feet, then organic removal should be completed if the average organic thickness is greater than one foot. If the depth is less than 10 feet then organic removal should be completed unless a detailed bathymetry survey demonstrates that organic sediment is not present. • Prevent the migration of seaweed into the canal using an air curtain if necessary. It is suggested that an air curtain is necessary if a canal exhibits over a foot of organic sediment. III. Example Canal Ranking Process The ranking or scoring process should be set up to objectively identify those canals that should be given first consideration for restoration. The higher a canal scores, the more suitable it is for 79 Packet Pg. 3149 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 being restored. The following criteria were used to score and rank the Phase II CMMP Poor and Fair ranked canals located in the City of Marathon in 2018. An example ranking sheet is provided in Exhibit II. 1. Severity of the Problem 0 • Issue 1. Water quality— Dissolved Oxygen-Related Issues: Using the updated FDEP rule for dissolved oxygen (DO), the ranking process attempted to separate canals that either have no monitoring data available or have displayed consistently compliant water quality readings from those canals that have displayed non-compliant or borderline compliant water quality readings. Canals with more than 50 percent of the monitoring data exhibiting DO saturation greater than 70 percent are likely to be compliant and as such were given a low score. Canals that have either consistently displayed DO values below the compliance level of 42 percent or whose data has been borderline compliant and given likely environmental conditions would potentially exhibit non-compliant DO levels were y given higher scores. Due to the direct relationship to compliance, water quality was given the greatest weight in the canal ranking process. • Issue 2. Evidence of Nutrient Accumulation: As noted during the CMMP, canals that receive seaweed loads have a significant source of nutrients that can result in near continuous eutrophication of the canal. The impact of seaweed loading on nutrient concentration is often visually evident through algal growth (e.g. slime on the canal surface or walls) and reduced water clarity. The ranking process attempted to score canals with varying degrees of seaweed loading higher than those canals that do not experience such impacts. For instance, a canal that experiences significant seaweed loading, maintains a moderate to severe growth of blue green algae, reduced visibility, and diminished presence of aquatic life received the highest score. i cv • Issue 3. Likelihood of Toxicity: During the Monroe County Canal Demonstration n' projects, canals that were noted as having extreme depths (> 20 feet below the water surface) displayed an accumulation of hydrogen sulfide in their lower depths. As such, the ranking process weighted deeper canals over shallower canals due to those canals containing hydrogen sulfide that could potential impact near shore waters. 2. Environmental Settings i • Issue 1. Connectivity to Nearshore Waters: The basis for cleaning up non-compliant canals is that not only do they present a nuisance condition to homeowners, but non- compliant canals could potentially have a detrimental effect on nearshore waters and the associated aquatic habitat (i.e. coral reefs, seagrass beds, etc.). The process of ranking canals based on their environmental settings resulted in higher scores for canals that discharge either directly into Florida bay or the Atlantic Ocean higher than those that discharge into a basin. The assumption is that the basin would have a moderating effect on water being discharged from the canal before it eventually makes its way into open water where sensitive resources typically exist. E 3. Project Success • Issue 1. Restoration Technology: Scoring is based on the potential to implement a proven technology that is capable of complete canal water quality restoration. Due to anticipated availability of funds, an estimated technology implementation cost that 80 Packet Pg. 3150 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 exceeds $2M should not be considered for restoration. As such, excessively expensive technologies received a score of 0 in order to separate those canals out from canals that could be restored with cost effective technologies. LU • Issue 2. Implementation Cost: As previously noted, the availability of funding to complete a restoration is a significant constraint and as such excessively expensive (> $2M) restoration projects received a score of 0 while the more cost effective restorations 0 received the higher scores. This issue focused on the implementation of all applicable technologies required to restore water quality within the canal. • Issue 3. Homeowner Interest: Very active communities that have expressed interest in participating in the canal restoration program were scored higher than those communities which have not either participated in public meetings regarding the canals or expressed support for the program during various public outreach events. • Issue 4. Project Implementability: This criterion accounts for factors such as staging areas, complexity of permitting issues, mitigation requirements, and potential complications with existing utilities or difficulty of access. Canals that are more suited for the existing restoration program and don't have characteristics that could affect the implementation or timing of the restoration were scored higher than those which might have extenuating circumstances that could delay or prevent the project from occurring. • Issue 5. Public Benefit: This category assumes that the more homeowners that live along a canal, the larger the benefit would be; since more residents would experience the effects of having a restored canal. i cv cv cv cv c 0 CL 81 Packet Pg. 3151 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 0 0 N N I I Exhibit I Phase II CMMP Ranking Sheet for Canal 242 CD N N N CL 82 Packet Pg. 3152 N.3.d Uj 0 Table 1 Canal Ranking Scoring Sheet Canal Name: 242 MARATHON Scoring Criteria for Potential Canal Restoration Sites Score Weighting Total Score Comments Factor Severity of Problem N If no monitoring data is available,or greater than 50 percent of the monitoring data CD exhibits DO saturation greater than 70 percent;the score is 0. W If less than 10 monitoring events have been completed,and 50 percent of the monitoring y data exhibits a DO saturation between 42 and 70 percent;the score is 1. If less than 10 monitoring events have been completed,and 50 percent of the monitoring data exhibits a DO saturation below 42 percent;the score is 2. 1A)Water Quality(scored from 0 to+5)Scoring is based on If between 2 and 10 monitoring events have been completed,and greater than 50 2 monitoring events with 50 percent of t observed water quality degradation. percent of the monitoring data exhibits a DO saturation below 42 percent;the score is 3. 2 10 20 monitoring data exhibiting a DO saturati below 42 percent. If greaterthan 10 monitoring events have been completed,and greaterthan or equal to 3 f8 monitoring events(orthe allowable number pursuant to Table 1 of 62-303)exhibit a DO .� saturation less than 42 percent;the score is 5. If greaterthan 10 monitoring events have been completed,and less than 3 monitoring events(or the allowable number pursuant to Table 1 of 62-303)exhibit a DO saturation less than 42 percent;the score is 0. For canals that do not receive seaweed loads or do not exhibit elevated nutrient concentrations(evident through slime growth and reduced water clarity);the score is 0. Seaweed loading is evident based on Q, 113)Evidence of Nutrient Accumulation(scored from 0 to+5) average organic thickness of 1.14; -� Scoring is based on the potential discharge of nutrient rich waters For canals with moderate seaweed loading,moderate slime growth,moderate water 3 3 9 however,a review of aerial imagery did from the canals. clarity,or moderate reduction in fish habitat;the score is 3. not confirm the presence of seaweed .E+ For canals with heavy seaweed loading,significant visual degradation,and lack of fish accumulation in the canal. habitat;the score is 5. 1C)Likelihood oftoxicity(scored from 0 to+5)Scoring is based For canals with an average depth less than 10 feet;the score is 0. on the likelihood of hydrogen sulfide production based on canal For canals with an average depth between 10 feet and 20 feet;the score is 3. 3 3 9 Average elevation is-14.48 based on the bathymetry. For canals with an average depth greaterthan 20 feet;the score is 5. CMMP database. N Environmental Setting N For canals that are connected to semi-enclosed waters such as harbors and inlets;the r score is 0. The canal is located on the oceanside an 2)Connectivityto Nearshore Waters(scored from 0 to+5) is open directly to the ocean with an C44 Scoring is based on the potential of the canal to degrade the For canals that are connected to open water,but are a sufficient distance away from high 3 2 6 approximate distance of 2.83 miles from water quality in nearshore waters. flow areas such as tidal channels;the score is 3. Vaca Cut. Based on NOAA tides&turner For canals that are connected to open water,and are close to high flow areas such as the average tide differential is 1.66 feet. .+ tidal channels;the score is 5. 2 0 CL 1 of 2 M Packet Pg. 3153 N.3.d LIJ 0 Table 1 Canal Ranking Scoring Sheet Canal Name: 242 MARATHON Scoring Criteria for Potential Canal Restoration Sites Score Weighting Total Score Comments Factor Severity of Problem N Project Success For canals that are only amenable to technologies that provide partial restoration;the score is 0. Based on the configuration ofthe canal For canals that are onlyamenable to an alternative technology, system and the CMMP database,it is gy,such as capping or an � 3)Restoration Technology(scored from 0 to+5) Scoring is injection well,but it is expected that a complete restoration can be achieved;the score is recommended to remove the organic �$ based on the potential to implement a proven technology that is 3 5 5 25 matter and cap the muck up to-8.7 feet capable of complete canals restoration. For canals that are amenable to proven technologies,such as backfilling with or without and the installation of an air curtain at .� organic sediment removal and culverts,that are expected to provide a complete mouth.The estimated complete restoration;the score is 5. restoration cost is$3.3M. 4)Implementation Costs(scored from-5 to+5) t A scoring value of-5 is associated with restoration projects that exceed$10M,a scoring value of 0 is associated with restoration projects that is$2M,and a 0 2 0 The es imated complete restoration cost = scoring value of 5 is associated with restoration projects that can be completed for$500K or less. $3.3m. 5)Homeowner Interest(scored from 0 to+5) �N,documented communication from th A scoring value of 0 is associated with communities that have not participated in the canal meetings,or have expressed negative opinions of the canal 0 3 0 HOA in regards to the Canal Restoration restoration program.A scoring value of 5 is associated with very active communities that have expressed interest in participating in the canal restoration Program program. 6)Project"implementability"(scored from-5 to 5) canal for potential staging of equipment This criterion accounts for factors such as staging areas,complexity of permitting issues,mitigation requirements,and potential complications with existing utilities or difficulty of access.Scoring ranges from-5 to+5,with-5 indicating very difficult to implement,0 indicating significant difficulties in 3 3 9 for the capping process. Potential locate -� implementation,and 5 indicating relative ease of implementation. for the air curtain equipment at the mou 7)Public benefit(scored from 0 to+5) P' The public benefit criterion is related to the number of users affected by the proposed project.A value of 0 means 0-9 users(parcels)would be positively N affected by the project,a value of 1 means 10-44 users would be positively affected b the project,a value of 3 means 45-79 users would be positively 5 1 5 88 parcels adjacent to the canal system. P 1 P Y Y P I P Y N affected bythe project,+5 indicates that 80 or more users would be positively affected. r N Overall Score 83 0 CL 2 of2 Packet Pg. 3154 N.3.d Monroe County Canal Restoration Program Guidance Wood Environment and Infrastructure Solutions, Inc. Project Number 6783-18-3115 wood. December 12, 2019 0 0 N N I I Exhibit II 2018 Ranking Sheet for Canal 242 CD N N N CL 85 Packet Pg. 3155 N.3.d 0 0 Scoring Criteria for Potential Keys Canal Restoration Sites Area Name Marathon Canal Number 242 (For a criterion that cannot be scored due to a lack of relevant information,a value of zero will be assigned) Recommended:Organic R ru—1 and 6ackeulmg Potential Restoration Technologies Severity of Problem Scare Weighting Factor Total Score Comments If there Is no observed Issue associated with the degradation of water quality,the canal should receive a score of 0.If no problem exists proceed to Criteria No.2. N CD If dissolved oxygen(Do)is measured In excess of 4 mg/L,mere is no observed �N.✓ 1A)Water Quality(scored from 0to+5)Scoring is based a pon the presence or odor,and turbidity is below 1 NTU's,the canal should be scored a 0. DO measu red at2.69 mg/Latafeetbelowt absence ofa problem and to the degree at which a problem exists. 6 5 25 water surface. Ifelther DO Is measured between 2 mg/Land 4 mg/L,there Is a noticable odor,or turbidity Is between 1 and 3 Ni the canal should receive ascore of 3. If DOIs measured less than 2 mg/Lorturbldlty exceeds 3 NTU''s,the canal should Canals thatdo not receive seaweed loads should receive a score of0. 16)Organic Matter Loading(scored from Oto+S)Scoring is based on the 0 5 0 Seaweed loading not observed. �I potential entryofseaweed loadingin the assessed canals. Canals that receive seasonal loading should receive as eof3. Canals that receive continuous Inputs of seaweed should be scored a5. h�.r Measured organic layer thickness less 0.5 feetshould receive a score of0 1C)Organics Maier Accumulation(scoredfrom Oto+S)Scoring is based on the Measured organic layer thickness between 0.5 and 1.0 feet should receive ascore �I presence ofaccumulated organic matter(as indicated bythe 2013 bathymetric 6 5 26 0,s,Hclayer H,k.ess measuredat 1,14 feet data). of 3. Measured organic layer thickness greater than 1.0 foot should receive a score of Habitat Quality .F+ 2)Habitat Quality(scored from 0 to+5) Scoring is based on the habitat Canals that are predominantly lined with natural features(i.e.mangroves or characteristics of the assessed canal.(Guidance:the observed presence of vegetated banks)should be scored a 0. tropical fish life within a stabilized canal can be utilized to adjust the score downward.Accordingly,the presence of brown algae or blue green algae shoo Id If a canal is lined with a combination of either rip rap,concrete sea walls or 6 3 15 Thesides ofthe analare lined entirely with con, be used to adjust the score upward.Additional flora and faunal observations bulkheads,and natural features,the canal should recei e of 3. bulkheads. �� should be used In the scoring process based on their known water quality Canals that are lined entirely with concrete seawalls or bulkheads should receive a N characteristics.) score of 5. N Potential for Achievement 3)Potential to provide improvement and/or protection in water,sediment or habitat quality within the project canal(scored tram-10 to+10) (V N Scoring values from 0 to15 represent low to moderate potential,while values from 16to110 represent above average to high potential,for Improvement and/or 6 2 12 The anal maintains numerous modular home r— protection within the project canal.Analogous negative scores(0 to-10)can be applied for projects that would have deleterious effects within the project canal. 0 Supplemental Benefits d�.r a)Potential to provide improvement and/or protection in water,sediment or habitat quality within the halo or nearshore zone(scored tram-10 to+10) represent potential, represent average g potential, pro improvement Thec-xI discharges into an area ofth,coastline Values from Otu+5 re Clow to moderate tential,while values from+6 to+10 re tabuveave ra to high tential,to provide tand/ur 6 1 6 has only partially been developed. protection In the halo or nearshore zone.Analogous negative scores(0 to-10)can be applied for projects that wouId have deleterious effects within the halo or consira ntsg� 5)Project"implementability"(scared tram 0-10) Although access has not been assessed,there ap., This criterion accounts for factors such as cost,complexity of permitting Issues,mitigation requirements,and potential complications with existing utilities or B 1 B to be no issues related to the remmmended CL difficulty of access.Scon ng ranges from 0 to410,with O l ndlcati ng Significant dlfficu hies l n l m pie mentation and 101 ndlcati ng re lative ease of l m pleme ntation. tedtnologies. Benefit .F.r 6)Public benefit(scored tram 0 to 10) y The public benefit criterion is related to the number of users affected by the proposed project.A value of means 0-9 users(parcels)would be positively affected by 10 1 10 zoo Parcels the project,a value of 44 means 10-44 users would be positively affected by the project,a value Of 47 means 45-79 use would be positively affected by the project, +10 indicates that 80 o r more use rs would be osltivel affected. Overall Score 101 Packet Pg. 3156 N.3.d Exhibit 2 Revised Guidelines to Select Canals for Restoration 0 0 N N i i i N N N N c 0 CL Page 5 of 6 Packet Pg. 3157 N.3.d 0 0 Table 1 Canal Ranldng Scoring Sheet Canal Scoring Criteria for Potential Canal Restoration Sites Monroe County Name: June 16,2021 Score Weighting Total Maximum Score Comments Factor Score CV If no monitoring data is available,or greater C44 than 50 percent of the monitoring data N exhibits DO saturation greater than 70 CD percent;the score is 0. If 1 to 10 monitoring events have been completed,and greater than 50 percent of the monitoring data exhibits a DO saturation t81 between 42-70%;the score is 1. 0' If 1 to 10 monitoring events have been completed,and less than 50 percent of the t�l monitoring data exhibits a DO saturation below 42percent;the score is 2. 1)Water Quality(scored from 0 to+5)Scoring If between 1 and 10 monitoring events have is based on observed water quality degradation been completed,and greater than 50 percent 0 10 0 50 and monitoring conducted by the County. of the monitoring data exhibits a DO saturation below 42percent;the score is 3. If greaterthan 10 monitoring events have r been completed,and greater than or equal to tV 3 monitoring events(or the allowable number tV pursuant to Table 1 of 62-303)exhibit a DO saturation less than 42 percent;the score is 5. CV r- C7 If greaterthan 10 monitoring events have been completed,and less than 3 monitoring events(orthe allowable number pursuant to Table 1 of 62-303)exhibit a DO saturation greater than 42percent;the score is 0. For canals that do not receive seaweed loads or do not exhibit elevated nutrient CL concentrations(evident through slime growth and reduced water clarity);the score is 0. N 2)Evidence of Nutrient Accumulation(scored VIC - VIC tJ 1 of 4 Packet Pg. 3158 N.3.d LIJ 0 0 Table 1 Canal Ranldng Scoring Sheet Canal Scoring Criteria for Potential Canal Restoration Sites Monroe County Name: June 16,2021 Score Weighting Total Maximum Score Comments Factor Score CV from 0 to+5) Scoring is based on the potential For canals with moderate seaweed loading, 0 3 0 15 W discharge of nutrient rich waters from the moderate slime growth,moderate water N canals. clarity,or moderate reduction in fish habitat; the score is 3. For canals with heavy seaweed loading, significant visual degradation,and lack of fish I habitat;the score is 5. t8 For canals with an average depth less than 10 0) 3)Likelihood of toxicity(scored from 0 to+5) feet;the score is 0. Scoring is based on the likelihood of hydrogen For canals with an average depth between 10 0 3 0 15 sulfide production based on canal bathymetry. feet and 20 feet;the score is 3. For canals with an average depth greater then 20 feet;the score is 5. For canals that are connected to semi- enclosed waters such as harbors and inlets; the score is 0. 4)Connectivity to Nearshore Waters(scored For canals that are connected to open water, r from 0 to+5) Scoring is based on the but area sufficient distance away from high CV CD potential of the canal to degrade the water flow areas such as tidal channels;the score is 0 2 0 10 CV quality in nearshore waters. 3. r CV For canals that are connected to open water, CV and are close to high flow areas such as tidal C7 channels;the score is 5. 5)Potential Nearshore Impact(scored from 0 to+5) The public benefit criterion is related to the number of users affected by the proposed project. A value of 0 means 0-9 users(parcels)would be positively affected by the project,a value of 1 means 10-44 users would be positively affected by the project,a value of 3 means 45-79 users 0 2 0 10 would be positively affected by the project,+5 indicates that 80 or more users would be CL positively affected. For canals that are only amenable to technologies that provide partial restoration (i.e.only air curtain or organic removal);the score is 0. t8 tJ 2 of4 M CV Packet Pg. 3159 N.3.d O O Table 1 Canal Ranldng Scoring Sheet Canal Scoring Criteria for Potential Canal Restoration Sites Monroe County Name: June 16,2021 Score Weighting Total Maximum Score Comments Factor Score 1)Restoration Technology(scored from 0 to For canals that are only amenable to an C44 +5) Scoring is based on the potential to alternative technology,such as capping or an Ch implement a proven technology that is capable injection well,but it is expected that a 0 3 0 15 CD of complete canals restoration. The results are complete restoration can be achieved;the from the FIU evaluation of the demonstration score is 3. technologies at improving water quality. For canals that are amenable to proven technologies,such as backfilling with or t81 without organic sediment removal and culverts,that are expected to provide a sa complete restoration;the score is 5. O I For canals that have a restoration cost(including site restoration,mitigation and engineering/design/oversight fees)less than -� $1M,the score is 5 For canals that have a restoration -� cost(including site restoration,mitigation and engineering/design/oversight fees)that between I $1M-$2M,the score is 3 N For canals that have a restoration � N cost(including site restoration,mitigation and r engineering/design/oversight fees)that between N $2M-$3M,the score is 1 C For canals that have a restoration _ 2)Implementation Costs(scored from-25 to cost(including site restoration,mitigation and :5 +5) engineering/design/oversight fees)between 0 A scoring value of-25 is associated with $3M to$5M,the score is-5 0 5 0 125 TO 25 restoration projects that exceed$35M,and a For canals that have arestoration scoring value of 5 is associated with restoration cost(including site restoration,mitigation and projects that can be completed for$11VI or less. engineering/design/oversight fees)between CL $5M to$15M,the score is-10 For canals that have a restoration cost(including site restoration,mitigation and engineering/design/oversight fees)between _ $15M to$25M,the score is-15 tJ 3 of 4 Packet Pg. 3160 N.3.d UJI 0 0 Table 1 Canal Ranldng Scoring Sheet Canal Scoring Criteria for Potential Canal Restoration Sites Monroe County Name: June 16,2021 Score Weighting Total Maximum Score Comments Factor Score CV For canals that have a restoration CV cost(including site restoration,mitigation and Ch engineering/design/oversight fees)between $25M to$35M,the score is-20 For canals that have a restoration s: cost(including site restoration,mitigation and engineering/design/oversight fees)over$35M, �I the score is-25 CV 3)Project"implementability"(scored from-5 to 5) ¢ This criterion accounts for factors such as need for O&M,staging areas,complexity of O I permitting issues,mitigation requirements(mangroves and seagrass impacts),and potential complications with existing utilities or difficult of access. Scoring ranges from-5 to+5,with-5 p g y g g 0 3 0 -15 TO 15 indicating very difficult to implement,0 indicating significant difficulties in implementation, and 5 indicating relative ease of implementation. 4)Potential Resource Impacts(scored from-5 to 5)Scoring ranges from-5 to+5,with-5 indicating impacts to resources greater than 7,500 sq ft.,with-4 indicating impacts to resources I greater than 5,625 sq.ft but less than 7,500 sq.ft.,with-3 indicating impacts to resources CD greater than 3,750 sq.ft but less than 5,625 sq.ft,with-2 indicating impacts to resources CV 0 5 0 -25 TO 25 T' greater than 1,875 sq.ft but less than 3,750 sq.ft,with-1 indicating impacts to resources less C44 than 1,875 sq.ft,with 5 indicating no impacts to resources. 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NATURAL RESOURCES/ENVIRONMENT/GROWTH MANAGEMENT/TRANSPORTATION (HB 3767) ............................................... 300,000 Tampa Hyde Park Groundwater Diversion (Senate Form 1305) (HB 2265) ............................................... 1,000,000 Tarpon Springs Anclote River Extended Turning Basin Dredge (Senate Form 1154) (HB 2923) ..................... 724,753 Tarpon Springs Sponge Docks Flooding Abatement (Senate Form 1153) (HB 2925) .................................... 1,738,390 Treasure Island Sewer Lift Station Rehabilitation (Senate Form 1101) (HB 2519) .................................... 375,000 Umatilla Water Line Replacement Project (Senate Form 1356) (HB 2019) ......................................... 243,045 Ve erffi 2001) (HB 2i75-) .................................... 7-56�P Virginia Gardens Stormwater/ADA Improvement (Senate Form 1587) (HB 3093) ......................................... 290,000 1.7�1_uqia Geunty Water Res .................... , Wauchula 12" Water Mainlines Replacements (Senate Form 1709) (HB 2239) ......................................... 1,000,000 West Miami Water Improvement Project Phase II (Senate Form 1924) (HB 3969) .................................... 350,000 West Palm Beach Flood Mitigation Tidal Valve Project (Senate Form 1478) (HB 3069) ............................ 105,000 The nonrecurring funds in Specific Appropriation 1607A appropriated to the Department of Environmental Protection for the Polk Regional Water Cooperative Heartland Headwaters Protection and Sustainability are provided for the purpose of entering into financial assistance agreements with the Polk Regional Water Cooperative and must be distributed in accordance with the projects identified in the Annual Comprehensive Water Resources Report submitted to the Legislature pursuant to section 373.463, Florida Statutes, to finance the cost of designing or constructing projects that protect, restore, or enhance the headwaters of the river systems located in Polk County. 1608 GRANTS AND AIDS TO LOCAL GOVERNMENTS AND NONSTATE ENTITIES - FIXED CAPITAL OUTLAY GRANTS AND AID - NON-POINT SOURCE (NPS) MANAGEMENT PLANNING GRANTS FROM FEDERAL GRANTS TRUST FUND . . . 7,000,000 FROM LAND ACQUISITION TRUST FUND . . 5,000,000 1610 GRANTS AND AIDS TO LOCAL GOVERNMENTS AND NONSTATE ENTITIES - FIXED CAPITAL OUTLAY DRINKING WATER FACILITY CONSTRUCTION - STATE REVOLVING LOAN FROM GENERAL REVENUE FUND . . . . . 8,643,080 FROM DRINKING WATER REVOLVING LOAN TRUST FUND . . . . . . . . . . . . 128,001,478 1611 GRANTS AND AIDS TO LOCAL GOVERNMENTS AND NONSTATE ENTITIES - FIXED CAPITAL OUTLAY WASTEWATER TREATMENT FACILITY CONSTRUCTION FROM GENERAL REVENUE FUND . . . . . 10,728,200 FROM WASTEWATER TREATMENT AND STORMWATER MANAGEMENT REVOLVING LOAN TRUST FUND . . . . . . . . . . 200,521,125 1613 GRANTS AND AIDS TO LOCAL GOVERNMENTS AND NONSTATE ENTITIES - FIXED CAPITAL OUTLAY GRANTS AND AIDS - FLORIDA KEYS AREA OF CRITICAL STATE CONCERN FROM GENERAL REVENUE FUND . . . . . 20,000,000 The nonrecurring funds in Specific Appropriation 1613 are provided to the Department of Environmental Protection for the purpose of entering into financial assistance agreements with local governments located in the Florida Keys Area of Critical State Concern or the City of Key West Area of Critical State Concern, to be distributed in accordance with the existing interlocal agreement among the Village of Islamorada, the Key Largo Wastewater Treatment District, the City of Marathon, the Monroe County/Florida Keys Aqueduct Authority, the City of Key West, and Key Colony Beach, to finance or refinance the cost of constructing sewage collection, treatment, and disposal facilities, building projects that protect, restore, or enhance nearshore water quality and fisheries, such as stormwater or canal restoration projects and projects to protect 254 CODING: Language stfieken has been vetoed by the Governor Ch. 2021-36 LAWS OF FLORIDA Ch. 2021-36 SECTION 5 - NATURAL RESOURCES/ENVIRONMENT/GROWTH MANAGEMENT/TRANSPORTATION water resources available to the Florida Keys, or for the purpose of land acquisition within the Florida Keys Area of Critical Concern as authorized pursuant to section 259.045, Florida Statutes, with increased priority given these acquisitions that achieve a combination of conservation goals, including protecting Florida's water resources and natural groundwater recharge. 1614 GRANTS AND AIDS TO LOCAL GOVERNMENTS AND NONSTATE ENTITIES - FIXED CAPITAL OUTLAY SMALL COUNTY WASTEWATER TREATMENT GRANTS FROM FEDERAL GRANTS TRUST FUND . . . 11,000,000 1614A GRANTS AND AIDS TO LOCAL GOVERNMENTS AND NONSTATE ENTITIES - FIXED CAPITAL OUTLAY GRANTS AND AID - SEPTIC UPGRADE INCENTIVE PROGRAM FROM LAND ACQUISITION TRUST FUND 10,000,000 The funds in Specific Appropriation 1614A are provided to the Department of Environmental Protection for the Septic Upgrade Incentive Program to incentivize homeowners in Priority Focus Areas to upgrade their septic system to include nitrogen reducing enhancements. 1615A GRANTS AND AIDS TO LOCAL GOVERNMENTS AND NONSTATE ENTITIES - FIXED CAPITAL OUTLAY GRANTS AND AID - WASTEWATER GRANT PROGRAM FROM WATER PROTECTION AND SUSTAINABILITY PROGRAM TRUST FUND 116,000,000 Funds in Specific Appropriation 1615A from the Water Protection and Sustainability Program Trust Fund are provided for the wastewater grant program as established in section 403.0673, Florida Statutes, and are contingent upon SB 1954, SB 2512, and SB 2514, or similar legislation, becoming law. TOTAL: WATER RESTORATION ASSISTANCE FROM GENERAL REVENUE FUND . . . . . . 157,532,321 FROM TRUST FUNDS . . . . . . . . . . 576,034,887 TOTAL POSITIONS . . . . . . . . . . 64.00 TOTAL ALL FUNDS . . . . . . . . . . 733,567,208 PROGRAM: ENVIRONMENTAL ASSESSMENT AND RESTORATION WATER SCIENCE AND LABORATORY SERVICES APPROVED SALARY RATE 9,730,090 1616 SALARIES AND BENEFITS POSITIONS 199.00 FROM FEDERAL GRANTS TRUST FUND . . . 3,152,409 FROM INTERNAL IMPROVEMENT TRUST FUND . . . . . . . . . . . . . . . 117,323 FROM LAND ACQUISITION TRUST FUND . . 7,589,015 FROM WATER QUALITY ASSURANCE TRUST FUND . . . . . . . . . . . . . . . 3,246,757 1617 OTHER PERSONAL SERVICES FROM INTERNAL IMPROVEMENT TRUST FUND . . . . . . . . . . . . . . . 7,197 FROM LAND ACQUISITION TRUST FUND . . 94,215 FROM WATER QUALITY ASSURANCE TRUST FUND . . . . . . . . . . . . . . . 221,548 1618 EXPENSES FROM FEDERAL GRANTS TRUST FUND . . . 211,828 FROM LAND ACQUISITION TRUST FUND 1,576,091 FROM SOLID WASTE MANAGEMENT TRUST FUND . . . . . . . . . . . . . . . 92,774 FROM WATER QUALITY ASSURANCE TRUST FUND . . . . . . . . . . . . . . . 459,467 1619 OPERATING CAPITAL OUTLAY FROM SOLID WASTE MANAGEMENT TRUST FUND . . . . . . . . . . . . . . . 66,267 FROM WATER QUALITY ASSURANCE TRUST FUND . . . . . . . . . . . . . . . 132,533 255 CODING: Language stfieken has been vetoed by the Governor N.3.e Monroe County Board of County Commissioners FY 2021 Adopted Fiscal Plan Revenue Summary By Fund FY 2018 FY 2019 FY 2020 FY 2020 FY 2021 FY 2021 Revenue Source Actual Actual Adopted Amended Adopted Change Duck Key Municipal Service Taxing Unit Misc. Revenues Interest Earnings 501 1,626 - - - - Total Misc. Revenues 501 1,626 - - - - Other Sources Other Non-revenues - - 58,763 58,763 49,738 (15.4)% ro- Total Other Sources - - 58,763 58,763 49,738 (15.4)% Total Administration Revenue 501 1,626 58,763 58,763 49,738 (15.4)% Canal #266 MSBU Licenses And Permits Special Assessments - - - - 34,943 -% W Total Licenses And Permits - - - - 34,943 -% Misc. Revenues Special Assessments - - 34,943 34,943 - (100.0)% Total Misc. Revenues - - 34,943 34,943 - (100.0)% Other Sources Other Non-revenues - - (1,747) (1,747) 12,947 (841.1)% Total Other Sources - - (1,747) (1,747) 12,947 (841.1)% Total Administration Revenue - - 33,196 33,196 47,890 44.3 cv Building Fund Licenses And Permits Building Permits 4,833,228 5,471,974 5,900,000 5,900,000 5,580,000 (5.4)% Total Licenses And Permits 4,833,228 5,471,974 5,900,000 5,900,000 5,580,000 (5.4)% Charges For Services CD cv General Government 106,479 121,645 120,000 120,000 120,000 -% Total Charges For Services 106,479 121,645 120,000 120,000 120,000 -% I Misc. Revenues Interest Earnings 25,444 81,797 20,000 20,000 40,000 100.0 % Sale/comp-loss Of Assets - 3,269 - - - -% Other Misc Revenues 23,177 33,429 30,000 30,000 33,000 10.0% Total Misc. Revenues 48,621 118,495 50,000 50,000 73,000 46.0% Other Sources 76 Interfund Transfer - 44,930 - - - -% Other Non-revenues - - 933,908 933,908 756,745 (19.0)% Total Other Sources - 44,930 933,908 933,908 756,745 (19.0)% Total Administration Revenue 4,988,329 5,757,043 7,003,908 7,003,908 6,529,745 (6.8)% Fiscal Year 2021 Summary Reports Packet Pg. 3171 98 N.3.e SECTION r p sed Projects, Programs,and Activities c ° r r cv CD cv Project ri ti - t.. OVERVIEW AND LOCATION This program entails the implementation of the Monroe County Canal Management Master Plan (CMMP). } U) The CMMP was developed to address the restoration and management of water quality and living marine resources in the extensive network of man-made dredged canals throughout the Florida Keys (see Figure 23-7A). NEED AND JUSTIFICATION Beginning in the late 1800s,the Florida Keys have been substantially altered and adversely impacted by dredge , and fill activities to support development and human N population growth.Approximately 170 linear miles of canals were dredged to create more than 37,000 acres of filled lands, resulting in 312 miles of waterfront property(AMEC Environment& Infrastructure, Inc., 2013).While these alterations created extensive new real estate, bringing associated wealth and prosperity, they also significantly impacted native habitats as well as nearshore water quality and living marine resources. CJ Figure 4A.Location of priority canal systems in the To maximize the volume of fill material, many of the .. Florida Keys. canals were dredged to depths of 10 to 20 feet,with some as deep as 40 feet. Furthermore, most of the created canals are long, dead-end networks with little or no tidal flushing.These hydrographic alterations, combined with the addition of untreated residential stormwater runoff and wastewater effluent from leaky septic tanks, fostered persistent toxic algae blooms, low dissolved oxygen, and poor water clarity.Accordingly, living resources— including seagrass, benthic invertebrates, and fish—cannot tolerate these conditions, and many canals have become "dead zones" Figure 23-IB shows a poorly flushed canal with excessive decaying vegetation. 446 Packet Pg. 3172 N.3.e State of Florida State Expenditure Plan While ecological conditions within most of the canals are highly degraded,the impacts extend beyond just the canals themselves.The canals discharge surface waters directly to the nearshore Florida Keys National Marine Sanctuary(FKNMS),which is also a designated Outstanding Florida Water pursuant to Florida Statutes. Accordingly,the waters of the FKNMS are regulated to the State's anti-degradation policy, meaning that no degradation of existing water quality is allowable.Yeti ,'"'� many of the canals have been identified as impaired, }''`� exhibiting exceedances of water quality criteria for ,., sFs pl" w`�,� N nutrients and dissolved oxygen. aCD N_ In 2008,the Florida Department of Environmentalr '� a� Protection (FDEP) prepared a Florida Keys Reasonable ` ;1Ps Assurance Document(FKRAD),which recognized ��� t` the extensive ongoing wastewater and stormwater restoration activities being implemented by Monroe �� ` U) County to address nutrient and dissolved oxygen Figure 3-1 .Poorly flushed canal with excessive decaying impairments.The FKRAD was prepared as an alternative vegetation. to using an established total maximum daily load (TMDL), which would have required regulatory pollutant load reductions. In the 2011 FKRAD document update, the FDEP CJ stated that a canal restoration program would likely be needed to comply with dissolved oxygen standards. Most of the damage to the canals and, subsequently,the near shore waters from unpermitted dredge and fill r9 activities was done prior to the passage of major federal environmental laws such as the Clean Water Act, leaving a N legacy of environmental degradation that will require a substantial commitment of resources to fully remediate. N PURPOSE AND OBJECTIVES I Monroe County collaborated with numerous stakeholders to develop the CMMP.The purpose of the CMMP is to reverse the legacy environmental degradation caused by historical residential canal construction.The objectives Il)t of the CMMP are to: (1) restore water quality and habitat in much of the approximate 170 miles of dredged canals throughout the Florida Keys; (2) make the canals habitable for living marine resources,thus improving recreational opportunities and aesthetics for residents;and(3) protect water quality in the FKNMS.Attaining these objectives will 20 contribute significantly to the economic vitality of the Florida Keys. PROJECT COMPONENTS •��� (f The development and implementation of the CMMP is part of a multipronged strategy to improve and protect surface water quality in the Florida Keys, dating back to the early 1990s. In 1992, Congress directed the USEPA and the State of Florida to develop a Water Quality Protection Program (WQPP)for the FKNMS.The WQPP recommended major upgrades to domestic wastewater facilities, and after decades of work most of the Florida Keys is now served by central sewage collection and treatment facilities, replacing tens of thousands of failing septic tanks. However,while the wastewater treatment upgrades have reduced nutrient and bacterial loads,they do not address the poor tidal flushing characteristics of the canals, and canal water quality has been slow to improve.As a result,the WQPP Steering Committee created the Canal Restoration Advisory Subcommittee (Subcommittee) in 2012 "7 Packet Pg. 3173 N.3.e SECTION r p sed Projects, Programs,and Activities to provide scientific and objective oversight of the Canal Restoration Program and recommended the development of a plan to prioritize canal restoration projects and identify funding sources for these projects. In response to this recommendation, Monroe County and its partners completed the CMMP in September 2013.The CMMP used a two-step process to develop an action plan: 1. Engineering and Science-Based Assessment and Evaluation 2. Outreach, Management, and Program Development. Step one involved: (1) preparation of a comprehensive county-wide map of residential canals; (2)a field study and assessment of canal hydrography and water quality; (3)development of a system for classifying and ranking canals based on their characteristics; (4)evaluation of various canal restoration technologies;and, (5) preparation of a ranked priority list of canal restoration projects. Step two included: (1)development, distribution, and analysis of a homeowner questionnaire; (2)development of a homeowner's best management practices manual;and, W (3) inventory of potential funding sources to fully implement the plan. 0 A total of 502 residential canals, or canal segments,were identified, mapped, and assessed. Of those, 302 were determined to have poor or fair water quality-229 of which are located in unincorporated Monroe County.Those 229 i canals were subsequently classified and ranked for priority restoration in the CMMP. The canal restoration techniques evaluated were those that primarily address quality degradation related to depleted dissolved oxygen and poor tidal flushing. Five primary technologies were evaluated, including: cv • Removal of accumulated organic sediments in canals • Installation of weed gates, air curtains, or other physical barriers to minimize external inputs of excess CJi organic matter • Construction of culvert connections to facilitate tidal flushing and circulation • Backfilling to prevent the occurrence of stratification and deep stagnant zones "? • Installation of water pumping systems to facilitate flushing when culvert connections are not feasible. cv To test the efficacy of these various technologies, Monroe County developed a Canal Restoration Demonstration i Program,the purpose of which was to: (1) implement various CMMP technologies; (2) evaluate the effectiveness of those technologies;and, (3)obtain realistic permitting, scheduling, and cost information for future project implementation. Since 2014, Monroe County has funded approximately$7 million for the implementation of seven canal restoration demonstration projects to evaluate various combinations of seven different technologies.The results of the demonstration projects have shown the that various technologies have been largely successful when properly applied to address the unique characteristics of each canal. Figure 23-IC shows a canal backfilling project under construction. CJ The CMMP describes a clear road map for canal restoration in Monroe County, and Spill Impact Component funding will be used to implement priority canal restoration projects identified in the CMMP. Contributions to the Overall Economic and Ecological Recovery of the Gulf The canal restoration program specified in the Monroe County CMMP will directly contribute to the improvement of water quality conditions in nearshore coastal waters. Clean coastal waters are absolutely essential to the economy and ecology of the Florida Keys.The Florida Keys coral reef tract is the third largest barrier reef in the world, and the 448 Packet Pg. 3174 N.3.e State of Florida State Expenditure Plan only living barrier reef adjacent to the 1u4l3 ft;} , tc y5 continental United States. Coral reefs are very sensitive to pollution,and N the health of the Florida coral Keys 'j� ''t� '' x rt�stll������Cst�tll� LLi reef tract and the FKNMS are very 0 much dependent on excellent water quality.With regard to the economy, i ,. e, ,, �` `� � more than two million individuals visit " , the Florida Keys per year to enjoy water-related activities including snorkeling, scuba diving, and fishing These water-based recreational activities support 70 percent of �-- li the tourism in the Florida Keys and � generate more than 70,000 jobs and , {�' 6 y 4 , over$6 billion in economic activity annually. Eligibility and Statutory ,- S^ N RequirementsFigure 3-70. Canal shallowing under construction in Canal 75,Key Largo, 76 This project is consistent with, and Florida. addresses,the following RESTORE Act eligible activities: • Eligible Activity 1: Restoration and protection of the natural resources, ecosystems, fisheries, marine and 9 Y p Y �. wildlife habitats, beaches and coastal wetlands of the Gulf Coast region (primary) cv • Eligible Activity 3: Implementation of a federally-approved marine, coastal, or comprehensive conservation management plan, including fisheries monitoring. l Comprehensive Ian Goals and Objectives This project is consistent with, and addresses,the following Comprehensive Plan Goals: • Goal 2: Restore Water Quality and Quantity(primary) I ,, 1 • Goal 1: Restore and Conserve Habitat • Goal 3: Replenish and Protect Living Coastal and Marine Resources • Goal 5: Restore and Revitalize the Gulf Economy. This project is consistent with, and addresses,the following Comprehensive Plan Objectives: n3 • Objective 2: Restore, Improve, and Protect Water Resources(primary) • Objective 1: Restore, Enhance, and Protect Habitats • Objective 3: Protect and Restore Living Coastal and Marine Resources • Consortium Objective 8: Restore, Diversify, and Revitalize the Gulf Economy with Economic and Environmental Restoration Projects. 449 Packet Pg. 3175 N.3.e SECTION Proposed Projects, Programs,and Activities Implementing tii Monroe County will be the sole implementing entity and grant sub-recipient responsible for the permitting, construction, and success monitoring of all projects conducted under this program. Best Available ScienceFeasibility t As described above,the CMMP was developed to address recommendations specified in both federal and state 0. management and regulatory documents related to water quality and living resource protection of the FKNMS.The CMMP solicited input from stakeholders and the public, and followed a methodical approach to project identification and prioritization. Furthermore, Monroe County has undertaken a demonstration program to field-test various canal restoration technologies and obtain realistic information on permitting constraints and project costs.This program is considered to be feasible with respect to the ability to: (1)obtain necessary permits; (2)construct canal restoration projects;and(3) effectively operate and maintain constructed canal restoration technologies.The CMMP is fully W described in the following document: 0 • AMEC Environment&Infrastructure, Inc., 2013. Monroe County Management Master Plan(CMMP). Final report prepared for.Monroe County, the U.S. Environmental Protection Agency, and the Water Quality i Protection Program Steering and Advisory Committees. This document also describes the consistency and compliance of the CMMP with other federal and state cv management and regulatory documents. Risksi nti In the evaluation of this program, no significant risks or uncertainties were identified that would preclude implementation of the CMMP. Coordination with federal and state regulatory agencies will be conducted to address potential impacts to listed species (e.g., manatee entrapment). Monroe County has identified priority projects and is N ready to proceed with design, permitting, and construction. CJ Success Criteria it ri Projects implemented under this program will primarily affect water quality in the restored canals.Therefore,a range of success criteria will be developed and described in the implementation grant request. It is anticipated that quantitative success criteria will be developed for: 0 • Changes in water clarity and dissolved oxygen from existing conditions in the canals to be restored • Changes in the abundance and distribution of seagrass and benthic invertebrates from existing conditions in the canals to be restored. In the project grant request, a detailed monitoring program design will be described that addresses data collection and assessment methodologies for the above-listed criteria. Monroe County is committed to an adaptive management approach to the project, and to conducting the monitoring necessary to support this approach and to quantify project benefits. 450 Packet Pg. 3176 N.3.e State of Florida State Expenditure Plan Milestones I Because of the large number of projects in the CMMP as well as funding constraints, Monroe County will implement the CMMP program incrementally over the next 10 to 20 years. However, Monroe County has identified priority projects to be paid for using RESTORE Act funds and is ready to proceed with design, permitting, construction, and monitoring of those projects.The total estimated time horizon of these projects is approximately 8 years.The project is expected to start in 2018 and end in 2025. 0 • Final design and permitting �. Construction Success monitoring ..._. _.._.. .... ._..._..._�. .._..._ �._..._..._. N F i urnated cost to implement restoration projects in all 229 impaired canals is$671,100,000. However, W ty is proposing to use its full allocation of both Direct Component($6,388,690)and Spill Impact p12,660,000)funds to implement a select group of priority projects identified in the CMMP.The total cost of restoring the priority canals is approximately$19 million.A summary of the project budget and funding sources is provided in the table below. 76 • I Final design and permitting $1 874 869 $1 874 869 Construction $16,873,821 $10,485,131 Implementation Subtotal $18 748 690 $12 360 000 Monitoring $300 000 $300 000 Total Cost $19,048,690 $12,660,000 I Spill Impact Component $12,660,000 Direct Component $6 388 690 Other grants or co funding $0 Other County funds $0 �� f Total Committed Funding $19,048,690 \ Budget Shortfall $0 Council Selected Restoration Component Natural Resource Damage Assessment ;j j E43 Coastal Resilience Grants Program S 20 Coastal Partnership Initiative Florida Coastal Management Program S.36 Water Projects S.51 SFWMD Cooperative Funding Program 451 Packet Pg. 3177 N.3.e SECTION r p sed Projects, Programs,and Activities Pa rtnerships/Co II a boration Monroe County has coordinated with a wide range of stakeholders in the development of CMMP including: • Federal agencies — U.S. Environmental Protection Agency 0 — U.S.Army Corps of Engineers — National Park Service c 0. — National Oceanic and Atmospheric Administration — Florida Keys National Marine Sanctuary • State agencies — Florida Department of Environmental Protection — Florida Fish and Wildlife Conservation Commission — South Florida Water Management District W • Incorporated Cities c — Village of Islamorada — City of Marathon — City of Key Colony Beach — City of Layton — City of Key West • Non-government organizations N — The Nature Conservancy — Florida Sea Grant. r9 N CD CJ CJ 452 Packet Pg. 3178 (03a o4podoU lenuuV L ) sleue3 L L-4s'' BuiMuej ' a 4ue weld wi—spoC a ' :4u9ua 3 44 A ci '' M z a p p b a robp � � o C W G O W b ^�N^� W W a v N C Oa N U QI W O o W U b V ° N o O o a b a H o p o N o z V F ou .94 5a5 o G 0 V a W r w Ca �+ U C U p o .-0 W OOOU haF F W av� Ud� C7 � U � C7UC7w �0 �� w a000z OU (03a o4podoU lenuuV L ) sleue3 L L-4s'' BuiMuej ' a 4ue weld wi—spoC a ' :4u9wq3e44V CD co - ci '' M z hc vi ;m � o 0 c w 0 N w O O N M O O N y N 6 � o ° as u � O/ 16 O C 3 y0 N L H3 H3 M H3 H3 ° c cc u ,3 0 F W o a ? N w o u F Z w H m w d W O . aS w o C7 py ° W W O w W " W�+ 4 yi d U aFa � � U h � U O � F 44 �' �, � f'" mom tioM � W O OO U o z d d P p o o F r F F Q > Q F o w x o w o w >C m m y o O o m O Q,�' O � P-iP-iP-id' q 7 aim o a y A W P-i .aw� Uwd [� C70. U0. 'V U 'V WC� [F Pa0 0 U N.3.f i�` County of Monroe �y,4 ' ?, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w � Mike Forster,District 5 County Commission Meeting July 21, 2021 Agenda Item Number: P.4 Agenda Item Summary #3434 0 0 BULK ITEM: No DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 TBD cv CD AGENDA ITEM WORDING: Discussion and direction regarding implementation of the Canal Restoration Project Ranking List as to potential assessments needed for restoration projects requiring long term operations and maintenance. ITEM BACKGROUND: This item is for discussion and direction regarding the Canal Restoration �� Project Ranking List approved at the June BOCC meeting. Staff anticipates completing an estimated T $11 Million in canal restoration grant applications this summer, as $6 Million has been identified in available State DEP Stewardship funds and $5 Million is anticipated to be requested from the federal RESTORE funds. The canal restoration project list approved at the June BOCC meeting contains a list of 96 canals in unincorporated Monroe that do not meet state water quality standards and are therefore in need of restoration. The list was prepared in rank order using the approved ranking criteria. The top 11 a� restoration projects equal approximately $11 in costs and are the projects that staff anticipates E moving forward with for design and construction. �i The County must annually report to the Administration Commission documenting the completion off Work Program tasks. Penalties to the County include the State cutting the County's ROGO 0. allocations by 20 percent (20%) if Work Program tasks are not successfully completed each year. This discussion item is necessary to further address Work Program tasks in Administration LO Commission Rule 28-20.140, F.A.C., as follows: (d) Canal Restoration Implementation. 4. By July 1, 2021, Monroe County shall identify and evaluate funding sources for the implementation of canal restoration projects and the continual operation and maintenance of canals post restoration. 5. By July 1, 2021, and each year thereafter until 2030, Monroe County shall identify canal restoration projects and implementation plans for each canal project. Monroe County shall provide a list of selected canal restoration projects to the Department of Economic Opportunity by October 1st of each year to be completed during the following work program reporting period. Packet Pg. 3181 Weed Gates: It is noted that 9 of the 11 top ranked projects require a weed gate to keep out floating vegetation after the County restores the canal. To date, the only type of weed gate that the County has been able to get permitted and implemented is an air curtain. An air curtain performs very well in keeping out most floating vegetation and is a proven technology not only in the County but in the municipalities as well; however, there is operation and maintenance (O&M) required for an air curtain, i.e. electrical, maintenance, repairs and replacement. The BOCC has previously provided the direction that all O & M shall be funded by the residents, as the residents receive a direct benefit from a canal restoration in terms of increased water quality and improved use of the canal 0 Alternate Weed Gate: The County recently developed an alternate to an air curtain in the form of a mechanical weed gate. A mechanical weed gate would have less operation and maintenance than an 0 air curtain in that the costs for electrical, repairs and replacement would be less. The County is moving forward with a pilot project weed gate on canal 259 in Big Pine Key this summer. If such mechanical weed gate is able to be permitted and ultimately built, this would be a potential alternative for some canals and would require a much lower assessment to operate and maintain. N Resident Approvals: During the demonstration projects, staff was directed by the BOCC to obtain approval from the majority of property owners before the County moved forward with a canal restoration project that included a need for an assessment to fund the O&M of a restoration project. If such resident approval was not received, staff moved on to another project. The County is now past the demonstration project period, and into long term restoration. The technologies have beeni proven. The projects are now required to be implemented via adopted Administration Commission T Rule or potential penalties will be applied in the form of reduced ROGO allocations. Staff is seeking guidance and direction from the BOCC as to how to move forward with projects requiring post- restoration operation and maintenance (O&M). A weed gate is a necessary part of certain 2 restorations in order to maintain the County's investment in a canal restoration project by keeping out floating vegetation in restored canals and reducing the reversion to poor water quality and maintaining the effectiveness of completed canal restorations (Note: Work Program task 28- 20.140(5)(d)12. includes the County reporting on the effectiveness of canal restorations). E m Staff Recommendation: Staff recommends moving forward with the projects in rank order and EI implementing an MSBU for each canal receiving a weed gate, whether in the form of an air curtain or mechanical gate. Residents will be notified of the canal restoration project and need for an assessment to the extent possible. All procedures will be followed during the MSBU process 76 including public hearings to allow an opportunity for residents to provide public comment. LO 2020 Sort - 2020 -Technology 2020 Water ID Canal Name Total Recommendation Restoration Cost Quality Score Summary 1 105 TAVERNIER 116 Backfill and Culvert and $668,870.83 Fair Weedgate 2 28 KEY LARGO 112 Backfill Only $2,128,926.96 Poor Packet Pg. 3182 3 255 BIG PINE KEY 110 Injection Well and Weedgate $300,000.00 Fair 4 315 BIG PINE KEY 109 Organic Removal, Capping $2 373,982.11 Poor and Weedgate 5 402 SUGARLOAF KEY 108 Backfill and Weedgate $210,522.52 Fair 6 300 BIG PINE KEY 107 Organic Removal, Capping $1,490,926.40 Limited Data - .� and Weedgate Fair 0 7 295 BIG PINE KEY 105 Organic Removal, Capping $1,040,726.50 Limited Data - and Weedgate Fair 8 474 GEIGER KEY 105 Backfill and Weedgate $222,650.65 Limited Data - Fair 9 297 BIG PINE KEY 102 Organic Removal, Capping $1,352,390.46 Fair and Weedgate T, CD 10 403 SUGARLOAF KEY 100 Backfill and Weedgate $804,157.46 Fair W c� 11 90 TAVERNIER 98 Backfill Only $729,511.93 Fair $11,322,665.80 �- TOTAL PREVIOUS RELEVANT BOCC ACTION: 03-21-12: Approval of a $100,000 Grant from FDEP to fund Phase 1 of the Canal Management Master Plan and also authorized execution of a task order with AMEC under the on-call professional engineering services contract to develop Phase 1. 09-19-12: Approval of a$100,000 EPA grant that funded Phase 2 of the Canal Master Plan. E m 03-20-13: Approval of$5 million for the canal restoration demonstration projects. a. 10-16-13: Approval of the top 15 canals, selection of 6 canals for the demonstration projects, and a 90 day _i limitation on the homeowner approval period. N 05-21-14: Approval of a contract with AMEC to design the demonstration Canals. 10-10-14: Approval to enter into a contract for $199,641.59 with Charley Toppino and Sons, Inc. for the construction and installation of a culvert on Canal 4472 on Geiger Key, the 3rd ranked canal project in the Canal Management Master Plan. $78,291.00 is being funded through DEP Grant S0273. Approval requested to have the County fund the balance of the $121,350.59 construction cost 01-21-15: Approval to enter into an Agreement with Adventure Environmental, Inc. for $1,360,000.00 for LO construction of the canal backfilling demonstration project at Canal 429, Key Largo. 04-15-15: Approval to enter into a contract with JND Thomas for removing organic muck material from E Canal 4266 in Doctor's Arm Big Pine Key and Canal 4290 on Avenue J in Big Pine Key, utilizing vacuum dredging,in an amount not to exceed$2,031,762. 01-20-16: Approval to enter into a contract with Earth Tech Enterprises, Inc. for $202,384 to remove an existing ineffective weed barrier system and install a new air curtain system on Canal 4266 (located in Doctor's Arm Big Pine Key);to demolish portions of an existing ineffective weed barrier and install a new air curtain system at on Canal 4287 (located between Atlantis Drive and Hollerich Drive in Big Pine Key). 01-20-16: Approval to enter into a contract with Douglas N. Higgins, Inc. for$423,957.00 for installation of a 60-inch circular concrete reinforced pipe culvert in order to increase the natural tidal flushing on canal 4277 Packet Pg. 3183 in Tropical Bay Estates, Big Pine Key. 04-11-16: Canal BOCC Workshop 41 to discuss the need for a Canal Restoration Program, Regulatory Requirements,preliminary financing strategies, and need for a long term implementation and funding plan. 10-19-16: Discussion and direction for the County's Canal Restoration Program - in anticipation of the November 14th Special BOCC Meeting for Canal Financing Options Discussion. 10-19-16: Discussed the options to 1) Stop all canal restoration efforts and terminate the program. Do not fund any Operations and Maintenance costs on completed canals or canals in-process of restoration and 2) Move forward with a discussion at a minimum of the financing options for the Demonstration Projects Operations and Maintenance costs. To pursue Option 2, it is necessary for staff to move forward a resolution that would be heard at the December 2016 BOCC regular meeting. c 11-14-2016: Discussion and direction for the County's Canal Restoration Program, determining if and how to proceed with a plan to restore 300 impaired canals in Monroe County, of which 229 reside in unincorporated 0 Monroe, and how to finance the various costs of implementing such a Technically,this is a task for DEO program. 11-22-16: Authorize entering into a contract with Adventure Environmental, Inc. for $1,524,040 for the C83 canal restoration project in Key Largo,which includes muck removal,backfilling, and air curtain installation. e( cv 04-21-21: Presentation of the updated Canal Management Master Plan (COMP) Guidance Document and Guidelines to Select Canals for restoration, updated pursuant to the requirements in Administration Commission Rule 28-20.140,F.A.C. (County's new Area of Critical State Concern Work Program). 06-16-21: Approval of a Resolution adopting the Canal Management Master Plan (CCMP) Guidance Document and Canal Ranking Criteria pursuant to the requirements in Administration Commission Rule 28- 20.140, F.A.C., (County's new Area of Critical State Concern Canal Work Program) and approve the Canal — Restoration Project Ranking List. CONTRACT/AGREEMENT CHANGES: Not Applicable STAFF RECOMMENDATION: Staff recommends moving forward with the projects in rank order and implementing an MSBU for each canal receiving a weed gate. DOCUMENTATION: Monroe County Canal Restoration Ranking List June 16, 2021 Final Top 11 Canal Restoration Maps 0. FINANCIAL IMPACT: LO Effective Date: July 21, 2021 Expiration Date: None Total Dollar Value of Contract: N/A Total Cost to County: N/A Current Year Portion: N/A Budgeted: N/A Source of Funds: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: Staff Time To Administer new MSBU's Revenue Producing: N/A If yes, amount: Grant: No County Match: N/A Insurance Required: No Packet Pg. 3184 Additional Details: The County must annually report to the Administration Commission documenting the completion of work program tasks. Penalties to the County include the State cutting the County's ROGO allocations by 20 percent(20%),if Work Program tasks are not successfully completed each year. REVIEWED BY: Rhonda Haag Completed 06/30/2021 1:42 PM c Pedro Mercado Completed 06/30/2021 2:33 PM Purchasing Completed 06/30/2021 3:41 PM Budget and Finance Completed 06/30/2021 4:29 PM Maria Slavik Completed 06/30/2021 5:12 PM Liz Yongue Completed 07/02/2021 12:24 PM Board of County Commissioners Pending 07/21/2021 9:00 AM cv cv c� i Ln m _i N 0 LO U Packet Pg. 3185 (03a o4podoU lenuuV L ) sleue3 L L-4s'1 BuiMuej leue3 4ue weld wi—spoloi l :4u9wq3e44V W �- ci '' M z hc ;m ti U � o 0 o W N w f d a � a � W O a a ou v� �Fy U F m O d' ZOW W z wdr o w � a � oa � oC�) o Hw a000 �ZU �¢ (03a o4podoU lenuuV L ) sleue3 L L-4s'' BuiMuej ' a 4ue weld wi—spoC a ' :4u9ua 3 44 co - ci '' M z hc ;m ti U � o ° v W N w H $ t Ucp `o ti C7 w w U w a 0 a w FT" cv cv cv cv m O o F+I o U C F Y cv E» E» o E» E» cv E» E» E» E» E» E» E» Cv E» E» E» E» Cv E» E» ICI d' ,g ° •� ICI A U o F w � p y 7 F � U fYi p Z [.,.� F W � q � .'�. m o o � ° `� • � .ro fYi d' O a' h �• d W .on. o• O U ,-o � ,-o -o O `" .3 a v3 fx Z v fo �'.' v o 7o 0.ai 0.ai 0.ai d' q 0 CG o A W P-i 1 m O w O ° o 0 0 o ro o � wA5 Hw w000 �ZU (03a o4podoU lenuuV L ) sleue3 L L-4s'' BuiMuej ' a 4ue weld wi—spoC a ' :4u9wq3e44V co co - ci '' M z hc ;m ti U � o 0 v 'a W 0 N w t uS n 3 O O O O Q a � � o � U � y U P4 0.w1 H ° q o WQti � tiO a � .° ° OOOU �, .o '� .o F• :9 � F a� O " P4 P4 P4 U W m o " 0 0 0 o m m 0 I a � A w a m O w � H u� a 0 a 7 0 � w o H w w 0 0 0 U �¢ (03a o4podoU lenuuV L ) sleue3 L L-4s'1 BuiMuej leue3 4ue weld wi—spoloi l :4u9wq3e44V M �- ci '' M z hc ;m ti U � o 0 � d v 'a W 0 N w 0 W w U � � N � U cS cS cS cS� � ro Ca f7W�r o z r ✓ z O O W � o O � fYi m m m L V3 V3 V3 V3 O A ro� M � N V U y Wr r a R F EA C `� ✓" ro ai W N � 7- �l F '�'' � � m� ? �" F Ca .� � o � m •o � '-o q a�i o ° �' W � ``tl' Q O � °3" � �' W� F F F U U U W O O O O a u r fYr fYr fYr U w W Yv' ro ro o ' " O o o o m ro 0 O oQ-. � aaa ¢ Ao" H� A w w mOw � u� a0a � 0 � waH w00 �ZU (03a o4podoU lenuuV L ) sleue3 L L-4s'' BuiMuej ' a 4ue weld wi—spoC a ' :4u9wq3e44V m ci '' M z KIWO ;m ti U ° o 0 v 'a W 0 N w k C 0 ""fl�I�i''tj � � F o 0 Y O�/ � a ro w � o❑ U U m m a 0 W q O [ O O r r 0 � ° Ca C7 0 `tl � 0 " o w0000 Pa as e P a U tl 0 � � aaaU Fy ro W 3C m o O o o ro O -1 u� a � m 0Ewao Hw w000 U (03a o4podoU lenuuV L ) sleue3 L L-4s'1 BuiMuej leue3 4ue weld wi—spoloi l :4u9ua 3 44 ci '' M z a ;m ti U � o 0 v 'a W 0 N w F x 1 z :� w E V1 O a w, �. 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W 0000 P as e Pd PW � H � � ? 0 , H koOoo '' O� aaa ¢ Au A w w � vow � H u� a Sa o � wao wo �ZU MINUTES OF THE MONROE COUNTY BOARD OF COUNTY COMMISSIONERS Regular Meeting Board of County Commissioners Wednesday, July 21, 2021 Marathon, Florida& Via Communication Media Technology 0 A regular meeting of the Monroe County Board of County Commissioners convened at 0 9:00 a.m. at the Marathon Government Center and via Communication Media Technology. Present and answering to roll call were Commissioner Craig Cates, Commissioner Mike Forster, 76 Commissioner Eddie Martinez, Commissioner David Rice and Mayor Michelle Coldiron. Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members of the press and radio; and the general public. ADDITIONS, CORRECTIONS AND DELETIONS Al Motion was made by Commissioner Rice and seconded by Commissioner Cates grantingi approval of the Additions, Corrections and Deletions to the agenda. Motion carried Ln unanimously. PRESENTATION OF AWARDS B 1 Monroe County Fire Rescue Badge Pinning and Oath Presentation of four new members, as follows: Firefighter/EMT Morgan Anderson; Firefighter/EMT Nicolas Rangel; Firefighter/EMT Alexis Reyes; and Firefighter/Paramedic Ignacio Vargas. E B2 Board recognized Legislative Affairs Director Lisa Tennyson, who received a Small —i County Coalition Award, for Outstanding Leadership and Support to Local Governments and Small Counties. °i Board recognized Kevin Wilson, Assistant County Administrator, for his fifteen years of service to Monroe County. ti BULK APPROVALS Motion was made by Commissioner Martinez and seconded by Commissioner Rice granting approval of the following items by unanimous consent: C 1 Board granted approval and authorized execution of the 1st Modification to Grant Agreement No. OOD83018 from the Environmental Protection Agency for the Florida Keys Water Watch Program providing a 13-month time extension to the project end date from June 3, 2021, to July 31, 2022. Page 11 07/21/2021 Packet Pg. 3197 COUNTY ADMINISTRATOR P4 Ms. Haag gave a Power Point Presentation regarding implementation of the Canal Restoration Project ranking list as to potential assessments needed for restoration projects requiring long term operations and maintenance. Greg Corning, representing Wood Environment& Infrastructure Solutions, Inc., addressed the Board. Mr. Gastesi, Mr. Shillinger and Kimberly Matthews, Sr. Director of Strategic Planning & Libraries, addressed the Board. After discussion motion was made by Commissioner Rice and seconded by Commissioner Cates c to accept the top eleven canals to be identified as the ones to start a restoration project. Roll call vote carried unanimously. 0 COMMISSIONER'S ITEMS N2 Andy Newman gave a Power Point Presentation update on the Lobster Mini Season Task Force regarding Tourist Development Council resources. Captain David Dipre, Florida Fish and Wildlife Conservation Commission addressed the Board. PUBLIC HEARINGS R2 A Public Hearing was held to consider an application for issuance of a Class A and Classi B Certificate of Public Convenience and Necessity (COPCN)to Elite Medical Transport, Inc. for Ln the operation of an ALS and BLS Transport Service, as well as a Non-Emergency Transport Service in Monroe County, Florida for the period July 22, 2021, through July 21, 2023, for responding to requests for inter-facility transports. Elite Medical Transport Inc. is not permitted 2 to perform 911 emergency response work in Monroe County. The following individual addressed the Board: Alejandro Castro, representing Elite Medical Transport, Inc. Chief Hudson and Mr. Shillinger addressed the Board. After discussion, motion was made by Commissioner Rice and seconded by Commissioner Forster granting approval of the item with the exception of E the City of Marathon. Motion carried unanimously. E R3 A Public Hearing was held to consider an Ordinance amending Section 11-175 of the Monroe County Code to clarify inconsistent language by specifically exempting the requirement for a public hearing or notice to current COPCN certificate holders in the event of a Class A or Class B COPCN renewal application, as well as increase the application fee for Class A and Class B COPCN renewals from $25.00 to $475.00. There was no public input. Motion was ti made by Commissioner Cates and seconded by Commissioner Forster to adopt the following LO Ordinance. Motion carried unanimously. E ORDINANCE NO. 019-2021 Said Ordinance is incorporated herein by reference. R4 A Public Hearing was held to consider an Ordinance amending Section 11-173 of the Monroe County Code to provide for the preferred method of notice to existing COPCN holders be via email, increase the non-refundable application fee for new Class A and Class B COPCNs from $50.00 to $950.00,provide for an audit of an applicant's annual operating statistics,provide Page 113 07/21/2021 Packet Pg. 3198 COMMISSIONERS COMMENTS T Commissioner Rice requested to hear some comments from staff at the next meeting on what requirements the County has for building structural integrity inspections in unincorporated Monroe County. CLOSED SESSION 0 U Mr. Shillinger announced the Risk Management Closed Session to be held in the Jones Act claim of Mark Thompson v. Monroe County and read the required language into the record 0 pursuant to F.S. 768.028(16). Mr. Shillinger advised that the following persons would be present at the meeting: the County Commissioners, County Administrator Roman Gastesi, County Attorney Bob Shillinger, Assistant County Attorneys Cynthia Hall and Peter Morris, Assistant County Administrator Christine Hurley, Marine Resource Senior Administrator Celia Hitchens, Risk et Administrator Maria Slavik, Employee Services Director Bryan Cook, Safety and Security Administrator Mark Gongre. N There being no further business, the meeting of the Board of County Commissioners was adjourned. i Kevin Madok, CPA, Clerk Ln and ex-officio Clerk to the Board of County Commissioners Monroe County, Florida 2 J ameea.C;.mai ozk,ae. _i N 0 76 LO U Page 116 07/21/2021 Packet Pg. 3199 �5 r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Heather Carruthers,District 3 �1 `ll Mayor Pro Tem Michelle Coldiron,District 2 The Florida.Keys` )-.���` Craig Cates,District 1 David Rice,District 4 w � Sylvia J.Murphy,District 5 County Commission Meeting October 213, 2020 Agenda Item Number: U.1 Agenda Item Summary #7476 0 BULK ITEM: Yes DEPARTMENT: Sustainability 0 TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 NA 6 AGENDA ITEM WORDING: Authorization to enter into revenue Grant Agreement SD0011 from the Florida Department of Environmental Protection (FDEP) for $100,000 to fund the permitting and procurement of a culvert for canal 475 on Geiger Key and the Design, Permitting and Procurement of an organic removal and backfill for Canal 84 as part of the County's canal restoration program. a� 0 ITEM BACKGROUND: This item is a $100,000 FDEP revenue grant # SDO11 to fund two projects. The first project is the permitting and procurement (not construction) of a culvert on canal o 475 on Geiger Key. Former grant SDO09 funded the design of this project. Canal 475 is located between Boca Chica Road, Sirius Lane, Star Lane and Vega Lane on Geiger Key and is rated as "poor" in water quality. It was selected based on water quality summary, ease of implementation and permitting, and cost of implementation. A culvert installation is a proven restoration technique that was vetted during the demonstration projects and is anticipated to increase the water quality in the canal. Note that the grant does not fund the construction costs of the project. 0 N The second project is the design, permitting and procurement (not construction) of an organic removal and backfill for Canal 484 located in Rock Harbor Key Largo. Canal 84 is rated as "poor" in water quality and was selected based on water quality summary, ease of implementation and permitting and cost of implementation. In addition the residents are installing a resident-owned air curtain on this canal, avoiding the need for the county to fund construction of the air curtain or implement an MSBU to fund the operations and maintenance. Note that the grant does not fund the construction costs of the project. The work will be done in accordance with state grant guidelines and funding from the Florida Department of Environmental Protection ("FDEP") grant#SDO11 of$100,000. Grant work must be completed by June 30, 2021. PREVIOUS RELEVANT BOCC ACTION: Packet Pg. 3200 N.3.g April 15, 2020: Authorize entering in a revenue Grant Agreement SDO09 from the Florida Department of Environmental Protection (FDEP) for $50,000 to fund the design of a culvert for canal 475 on Geiger Key as part of the County's canal restoration program. CONTRACT/AGREEMENT CHANGES: New Grant STAFF RECOMMENDATION: Approval. DOCUMENTATION: 0 Sustainability - Standard Grant Form (6.20.18) SDO11 Canals 84 and 475 Grant SDO11 Attachments 1-5 c Exhibit A Progress Report Form Exhibit C Payment Request Form County Insurance Certificate Grant SDO11 �t FINANCIAL IMPACT: `V cv Effective Date: Upon execution by all parties Expiration Date: June 30, 2021 Total Dollar Value of Grant: $100,000 Total Cost to County: None Current Year Portion: $100,000 Budgeted: Not Applicable Source of Funds: DEP CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Construction Costs Revenue Producing: Yes If yes, amount: $100,000 Grant: Yes County Match: No Insurance Required: Yes Insurance Required by County 2 Additional Details: REVIEWED BY: Rhonda Haag Completed 10/11/2020 11:17 AM Pedro Mercado Completed 10/12/2020 10:13 AM Purchasing Completed 10/13/2020 8:16 AM Budget and Finance Completed 10/13/2020 1:38 PM Maria Slavik Completed 10/13/2020 1:40 PM Liz Yongue Completed 10/13/2020 2:49 PM Board of County Commissioners Pending 10/21/2020 9:00 AM Packet Pg. 3201 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Standard Grant Agreement This Agreement is entered into between the Parties named below,pursuant to Section 215.971,Florida Statutes: 1. Project Title(Project): Agreement Number: hf.—Connh Canal#84 Rock Harbor Canal Organic Remora)and Backfilling Design,Permitting and Procnrem Rest tion Proj-and Canal#475 C.1—Rest tion Permitting �^L0 and Pr- .t Projxt II 2. Parties State of Florida Department of Environmental Protection, 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 (Department) Grantee Name: Monroe County Board of County Commissioners Entity Type:County Government Grantee Address: 1111 12th Street Suite 408, Key West, FL 33040 FEID: 59-6000749 (Grantee) 3. Agreement Begin Date: Date of Expiration: Upon Execution June 30,2021 0 4. Project Number: ProjectLocation(s): 0 (If differentf omAgreementNumber) Canal#84 and#475 in Monroe Countm g Project Description:The proposed restoration of Canal#84 involves organic removal to dispose of the degraded seaweed that has accumulated in the back end of the canal and backfilling to raise the canal bottom to 6 feet below the Mean Sea Level,which is the opfimum depth to allow for tidal flow in and out of the canal.The proposed restoration of Canal#475 involves the installafion (B of a 24"x 38"reinforced concrete elliptical culvert with manatee grates between the dead-end canals to restore the flushing and increase the dissolved oxygen within the canal systems. 5. Total Amount of Funding: Funding Source? Award#s or Line Item Appropriations: Amount per Source(s): V State ❑Federal GAA#1587,FY2020-2021 $100,000.00 ❑ State ❑Federal ❑ Grantee Match Total Amount of Funding+Grantee Match,if any: $100,000.00 .� 6. Department's Grant Manager Grantee's Grant Manager Name: Barbara A.Brayton Name: Rhonda Haag or successor or successor Address: 2295 Victoria Ave Address: 102060 Overseas Hwy Suite 364 Suite 246 Fort Myers,FL 33901 Key Largo,FL 33037 Phone: 239-336-9618 Phone: 305-453-8774 Email: Barbara.Brayton@FloridaDEP.gov Email: Haag-Rhonda@MonroeCounty-FL.gov 7. The Parties agree to comply with the terms and conditions of the following attachments and exhibits which are hereby incorporated by reference: r_ V Attachment 1: Standard Terms and Conditions Applicable to All Grants Agreements Y Attachment 2: Special Terms and Conditions V Attachment 3: Grant Work Plan U 0 Attachment 4:Public Records Requirements V Attachment 5: Special Audit Requirements ❑ Attachment 6:Program-Specific Requirements ❑ Attachment 7: Grant Award Terms(Federal)*Copy available at httus://facts.fldfs.com,in accordance with§215.985,F.S. ❑ Attachment 8:Federal Regulations and Terms(Federal) ❑ Additional Attachments(if necessary): Y Exhibit A:Progress Report Form ❑ Exhibit B: Property Reporting Form V Exhibit C:Payment Request Summary Form ❑ Exhibit D: Quality Assurance Requirements for Grants ❑ Exhibit E:Advance Payment Terms and Interest Earned Memo ❑ Additional Exhibits(if necessary): DEP Agreement No. SDO11 Rev.6/20/18 Packet Pg. 3202 N.3.g 8. The following information applies to Federal Grants only and is identified in accordance with 2 CFR 200.33 1(a)(1): Federal Award Identification Numbers (FAIN): N/A Federal Award Date to Department' e artment: Total Federal Funds Obligated by this Agreement: $0.00 Federal Awarding Agency: N/A Award R&D? ❑ Yes ON/A IN WITNESS WHEREOF,this Agreement shall be effective on the date indicated by the Agreement Begin Date above or the last date signed below,whichever is later. Monroe County Board of County Commissioners GRANTEE Grantee Name By (Authorized Signature) Date Signed 0 Heather Carruthers,Mayor 0 Print Name and Title of Person Signing State of Florida Department of Environmental Protection DEPARTMENT By Secretary or Designee Date Signed N Jon Iglehart,Director Print Name and Title of Person Signing m ❑ Additional signatures attached on separate page. c 11 P flE U Ft}Bl�l N tc,� ft� t -e�- PEb tJ J E AS6 �5 ATTORNEY o, to 10/12/20 DEP Agreement No. SDOI I Rev.6/20/18 Packet Pg. 3203 N.3.g � ATE OF FLORIDADEPARTMENT OF ENNFIROMMEWAL PROTEMON' Standard Grant TNS : sc f below.is cutcna[into bct%,,r=the,PaMes named . ; Monroe County Canal#84 Rock Harbor Canal Organic Removal and lack filling Design,_-- m n ��. ' ',, 7 permitting and Procurement Restoration Project and Canal#475 Culvert Number, Permitting and Procurement Project m Pasties State of F,"Itarlda Department of Enviromanental Protection, 39,00 Coinmenwealth Boulevard . :: ...°...R.......msm Florida ,rr �l cp „nerd..) _ - ._. _._—.�----- - .. Grantee N Name: ...._M y Board County : m �. �Type.County Govemment G e.Mdrea: 1,1,11 12th Strvet Santis 409,Key West,YI,33040 74 6 % P 0 Date: Date of Expiration: Upon Rxec on June %2021 r- . Projert era Pmjea Lomion(s)� 0 ff ift Numbed Canal ,. and#475 in MonroeCauntZ Project t ption:lwwwmo aft fi a is k d to — n .. awl cod b&&WUngUMn an cavat fob OwMaw Sm LoW, baLb t6a,opflownin dowfw dM Saa in *e rLnapn4p dcAnal"75AU-VIM dh Of Ws * bounce fte,dmiwd mniUt m &andhea s a owp,,kwfthn ft e _ . State mil GAA 01587, c"I c� El State Feder W _ ., -..I r. ......... Total xllivf .offwlma di µ _ tee LT- h._,...i..f_ m, $10010 00.00 ., i °s Grant Manager G 's Ornw,Manages Name4 — Nwnc,,: Rhonda Hang Or SUC4DMOr or sur4=601 ............ _.__. Fort M , s L 90 Ife!'Le, mrbriu — - ...... ......._. _ Email. s� enk EPA f „ - _ ?. u -� ' " The Tics aVve to complythe terms and conditions of the fbUow4 attachments anti exhibits which are, he N incorporated b� .. . .. m ,..., m. . v.-- _ i Applicable _ -------- ------ ��c l Temp Co d ti � r °G Work l . he Roo .. ............. _ m_ to !,,OAtWhnrcnt5� Special Audit R.equircments 11 Attachment :Pro fi ui m ....1_. �. f .. m. �: --- 11 Grant r TM.... ... . . 3a�....... C 11 Attar 8� Reg . n o � T ("federal) � .__.� �. � ���_. .rt. _ El AidditionW Aaacbments ff necessary): et it ReportFonn FJ Exhibit Pro perry ReportingForm r it 1 R 1 ay"i-im ry w _. . . ... _........,, � 1 i1 s Requirements for Gels .... ._._........ Ii Exhibit Ett Advance Payncent Tam and l °t Eamed,Memo _ ... 1:1 Additiatud Exhibits jf DEP ewe t Nb. 3 611 Rev. 0/1 Packet Pg. 3204 N.3.g B. The following information applies to Federal Grams only and is identified in acemkoce with 2 CFR 2F331(a)(1): Federal Award Identification Number(s)(F WIN), NIA Federal Award Date to nment: Total Federal Funds Obl' aIcd t this A reemou: SO.00 Federal Awarding A ene4: NIA Award RAD7 ❑Yes ©NIA IN WISTNUS WH13;R$OF,this Agreement shall be effective on the date Indicated by the Agreement Begin Date above or the As"date signed Wow,whichever h later. Monroe County Board of County CommissionerGRANTER AREST: KEIIIFI MUKK CLERK Grantee Name By ° w1 p20 Boom >H*o r As De aerk w puty Print Name and Tide of person Si uin State of Florida Dr'parbmant of RwAronmental Pralerdon DRPAw'I'bowr Jan Iglehart Digitally signed by Jon Iglehart - ����312� � BY Date:2020.10.23 09:25:10-04'00' Secretary or Desigaoe Date Signed Jon Iglehart,Director flint Nan1e and Title oFPenran Si uin ----�y _~ ❑Additional aignaturrs attached an separeae page. c FOA11 - Ca ' 0 - _ C 'J N RNEY r: ►!7 Dade 10/12/20 DEF Ag"mcot No. SDOI 1 Rev,61201/18 Packet Pg. 3205 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION STANDARD TERMS AND CONDITIONS APPLICABLE TO GRANT AGREEMENTS ATTACHMENT 1 1. Entire Agreement. This Grant Agreement,including any Attachments and Exhibits referred to herein and/or attached hereto(Agreement), constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, whether written or oral, with respect to such subject matter. Any terms and conditions included on Grantee's forms or invoices shall be null and void. 2. Grant Administration. C1 a. Order of Precedence. If there are conflicting provisions among the documents that make up the Agreement,the 0 order of precedence for interpretation of the Agreement is as follows: 0 i. Standard Grant Agreement ii. Attachments other than Attachment 1,in numerical order as designated in the Standard Grant Agreement 76 iii. Attachment 1, Standard Terms and Conditions iv. The Exhibits in the order designated in the Standard Grant Agreement b. All approvals,written or verbal, and other written communication among the parties,including all notices, shall be obtained by or sent to the parties' Grant Managers. All written communication shall be by electronic mail, N U.S.Mail,a courier delivery service,or delivered in person. Notices shall be considered delivered when reflected by an electronic mail read receipt,a courier service delivery receipt,other mail service delivery receipt,or when receipt is acknowledged by recipient. If the notice is delivered in multiple ways, the notice will be considered m delivered at the earliest delivery time. c. If a different Grant Manager is designated by either party after execution of this Agreement,notice of the name and contact information of the new Grant Manager will be submitted in writing to the other party and maintained 2 :N in the respective parties' records. A change of Grant Manager does not require a formal amendment or change order to the Agreement. c d. This Agreement may be amended,through a formal amendment or a change order,only by a written agreement between both parties. A formal amendment to this Agreement is required for changes which cause any of the 76 following: (1) an increase or decrease in the Agreement funding amount; (2) a change in Grantee's match requirements; (3)a change in the expiration date of the Agreement;and/or(4)changes to the cumulative amount U of funding transfers between approved budget categories, as defined in Attachment 3, Grant Work Plan, that exceeds or is expected to exceed twenty percent (20%) of the total budget as last approved by Department. A change order to this Agreement may be used when: (1)task timelines within the current authorized Agreement period change;(2)the cumulative transfer of funds between approved budget categories,as defined in Attachment 3, Grant Work Plan, are less than twenty percent(20%)of the total budget as last approved by Department; (3) 6 changing the current funding source as stated in the Standard Grant Agreement;and/or(4)fund transfers between budget categories for the purposes of meeting match requirements. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature. e. All days in this Agreement are calendar days unless otherwise specified. 3. Agreement Duration. E The term of the Agreement shall begin and end on the dates indicated in the Standard Grant Agreement, unless extended or terminated earlier in accordance with the applicable terms and conditions. The Grantee shall be eligible for reimbursement for work performed on or after the date of execution through the expiration date of this Agreement, unless otherwise specified in Attachment 2, Special Terms and Conditions. However, work performed prior to the execution of this Agreement may be reimbursable or used for match purposes if permitted by the Special Terms and Conditions. 4. Deliverables. The Grantee agrees to render the services or other units of deliverables as set forth in Attachment 3,Grant Work Plan. The services or other units of deliverables shall be delivered in accordance with the schedule and at the pricing outlined in the Grant Work Plan. Deliverables may be comprised of activities that must be completed prior to Department making payment on that deliverable. The Grantee agrees to perform in accordance with the terms and conditions set forth in this Agreement and all attachments and exhibits incorporated by the Standard Grant Agreement. Attachment 1 1of11 Rev.8/10/2020 Packet Pg. 3206 N.3.g 5. Performance Measures. The Grantee warrants that: (1)the services will be performed by qualified personnel; (2)the services will be of the kind and quality described in the Grant Work Plan; (3) the services will be performed in a professional and workmanlike manner in accordance with industry standards and practices; (4) the services shall not and do not knowingly infringe upon the intellectual property rights,or any other proprietary rights,of any third party; and(5)its employees,subcontractors,and/or subgrantees shall comply with any security and safety requirements and processes, if provided by Department,for work done at the Project Location(s).The Department reserves the right to investigate or inspect at any time to determine whether the services or qualifications offered by Grantee meet the Agreement requirements. Notwithstanding any provisions herein to the contrary, written acceptance of a particular deliverable does not foreclose Department's remedies in the event deficiencies in the deliverable cannot be readily measured at the time of delivery. 6. Acceptance of Deliverables. 0 a. Acceptance Process. All deliverables must be received and accepted in writing by Department's Grant Manager before payment.The Grantee shall work diligently to correct all deficiencies in the deliverable that remain 0 outstanding,within a reasonable time at Grantee's expense.If Department's Grant Manager does not accept the r- 0 deliverables within 30 days of receipt,they will be deemed rejected. b. Rejection of Deliverables. The Department reserves the right to reject deliverables,as outlined in the Grant Work Plan,as incomplete,inadequate,or unacceptable due,in whole or in part,to Grantee's lack of satisfactory 76 performance under the terms of this Agreement.The Grantee's efforts to correct the rejected deliverables will be at Grantee's sole expense.Failure to fulfill the applicable technical requirements or complete all tasks or activities in accordance with the Grant Work Plan will result in rejection of the deliverable and the associated invoice. Payment for the rejected deliverable will not be issued unless the rejected deliverable is made N acceptable to Department in accordance with the Agreement requirements. The Department,at its option,may allow additional time within which Grantee may remedy the objections noted by Department.The Grantee's failure to make adequate or acceptable deliverables after a reasonable opportunity to do so shall constitute an a� event of default. 0 7. Financial Consequences for Nonperformance. a. Withholding Pam In addition to the specific consequences explained in the Grant Work Plan and/or 2 Special Terms and Conditions,the State of Florida(State)reserves the right to withhold payment when the Grantee has failed to perform/comply with provisions of this Agreement.None of the financial consequences y for nonperformance in this Agreement as more fully described in the Grant Work Plan shall be considered m penalties. 76 b. Corrective Action Plan. If Grantee fails to correct all the deficiencies in a rejected deliverable within the specified timeframe, Department may, in its sole discretion, request that a proposed Corrective Action Plan (CAP) be submitted by Grantee to Department. The Department requests that Grantee specify the outstanding deficiencies in the CAP. All CAPS must be able to be implemented and performed in no more than sixty(60)calendar days. do i. The Grantee shall submit a CAP within ten (10) days of the date of the written request from Department. The CAP shall be sent to the Department's Grant Manager for review and approval. Within ten(10) days of receipt of a CAP, Department shall notify Grantee in writing whether the 6 CAP proposed has been accepted. If the CAP is not accepted,Grantee shall have ten(10)days from receipt of Department letter rejecting the proposal to submit a revised proposed CAP. Failure to obtain Department approval of a CAP as specified above may result in Department's termination of this Agreement for cause as authorized in this Agreement. ii. Upon Department's notice of acceptance of a proposed CAP, Grantee shall have ten(10) days to commence implementation of the accepted plan. Acceptance of the proposed CAP by Department does not relieve Grantee of any of its obligations under the Agreement. In the event the CAP fails to correct or eliminate performance deficiencies by Grantee, Department shall retain the right to require additional or further remedial steps, or to terminate this Agreement for failure to perform. No actions approved by Department or steps taken by Grantee shall preclude Department from subsequently asserting any deficiencies in performance. The Grantee shall continue to implement the CAP until all deficiencies are corrected. Reports on the progress of the CAP will be made to Department as requested by Department's Grant Manager. iii. Failure to respond to a Department request for a CAP or failure to correct a deficiency in the performance of the Agreement as specified by Department may result in termination of the Agreement. Attachment 1 2of11 Rev.8/10/2020 Packet Pg. 3207 N.3.g 8. Payment. a. Payment Process. Subject to the terms and conditions established by the Agreement,the pricing per deliverable established by the Grant Work Plan,and the billing procedures established by Department,Department agrees to pay Grantee for services rendered in accordance with Section 215.422,Florida Statutes(F.S.). b. Taxes.The Department is exempted from payment of State sales,use taxes and Federal excise taxes.The Grantee, however,shall not be exempted from paying any taxes that it is subject to,including State sales and use taxes,or for payment by Grantee to suppliers for taxes on materials used to fulfill its contractual obligations with Department.The Grantee shall not use Department's exemption number in securing such materials.The Grantee shall be responsible and liable for the payment of all its FICA/Social Security and other taxes resulting from this Agreement. C. Maximum Amount of Agreement. The maximum amount of compensation under this Agreement, without an amendment,is described in the Standard Grant Agreement.Any additional funds necessary for the completion of this Project are the responsibility of Grantee. d. Reimbursement for Costs. The Grantee shall be paid on a cost reimbursement basis for all eligible Project costs 0 upon the completion, submittal, and approval of each deliverable identified in the Grant Work Plan. '_ 0 Reimbursement shall be requested on Exhibit C, Payment Request Summary Form. To be eligible for reimbursement,costs must be in compliance with laws,rules,and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the 76 following web address: https://www.mvfloridaefo.com/DivisiolVAA/Manuals/documents/ReferenceGuideforStateExpenditures.pd£ e. Invoice Detail. All charges for services rendered or for reimbursement of expenses authorized by Department N pursuant to the Grant Work Plan shall be submitted to Department in sufficient detail for a proper pre-audit and N post-audit to be performed. The Grantee shall only invoice Department for deliverables that are completed in accordance with the Grant Work Plan. f. Interim Payments. Interim payments may be made by Department, at its discretion, if the completion of m deliverables to date have first been accepted in writing by Department's Grant Manager. g. Final Payment Request.A final payment request should be submitted to Department no later than sixty(60)days following the expiration date of the Agreement to ensure the availability of funds for payment. However, all work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the Agreement. c h. Annual Appropriation Contingency. The State's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. This Agreement is not a commitment of future appropriations. Authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of Department if the Legislature reduces or eliminates appropriations. 0 i. Interest Rates. All interest rates charged under the Agreement shall be calculated on the prevailing rate used by do the State Board of Administration. To obtain the applicable interest rate, please refer to: www.lilyfloridaefo.colii/DivisiolVAA/Vendors/def,tult.htm. j. Refund of Payments to the Department.Any balance of unobligated funds that have been advanced or paid must 6 be refunded to Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled under the terms of the Agreement must be refunded to Department.If this Agreement is funded with federal funds and the Department is required to refund the federal government, the Grantee shall refund the Department its share of those funds. 9. Documentation Required for Cost Reimbursement Grant Agreements and Match. If Cost Reimbursement or Match is authorized in Attachment 2, Special Terms and Conditions,the following conditions apply. Supporting documentation must be provided to substantiate cost reimbursement or match requirements for the following budget categories: a. Salary/Wages. Grantee shall list personnel involved,position classification, direct salary rates, and hours spent on the Project in accordance with Attachment 3, Grant Work Plan in their documentation for reimbursement or match requirements. b. Overhead/Indirect/General and Administrative Costs. If Grantee is being reimbursed for or claiming match for multipliers,all multipliers used(i.e.,fringe benefits,overhead,indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by Grantee exceeded the rates supported by audit, Grantee shall be required to reimburse such funds to Department within thirty (30)days of written notification.Interest shall be charged on the excessive rate. Attachment 1 3of11 Rev.8/10/2020 Packet Pg. 3208 N.3.g c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be substantiated by copies of invoices with backup documentation identical to that required from Grantee. Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers charged by any subcontractor exceeded the rates supported by audit,Grantee shall be required to reimburse such funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive rate. Nonconsumable and/or nonexpendable personal property or equipment costing $5,000 or more purchased for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274,F.S., and Chapter 691-72,Florida Administrative Code(F.A.C.)and/or Chapter 691-73,F.A.C.,as applicable.The Grantee shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its 0 subcontracts issued under this Agreement,if any,impose this requirement,in writing,on its subcontractors. i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may 0 award,on a competitive basis,fixed-price subcontracts to consultants/contractors in performing the r_ 0 work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed- price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a copy of the tabulation form for the competitive procurement process(e.g.,Invitation to Bid,Request 76 for Proposals, or other similar competitive procurement document) resulting in the fixed-price subcontract.The Grantee may request approval from Department to award a fixed-price subcontract resulting from procurement methods other than those identified above.In this instance,Grantee shall request the advance written approval from Department's Grant Manager of the fixed price N negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of W Services to be performed by the subcontractor. Upon receipt of Department Grant Manager's approval of the fixed-price amount,Grantee may proceed in finalizing the fixed-price subcontract. ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section 0 287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has complied with the statutory or federal requirements. d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061, F.S. c e. Direct Purchase Equipment.For the purposes of this Agreement,Equipment is defined as capital outlay costing $5,000 or more. Match or reimbursement for Grantee's direct purchase of equipment is subject to specific approval of Department, and does not include any equipment purchased under the delivery of services to be completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly completed Exhibit B,Property Reporting Form. f. Rental/Lease of Equipment.Match or reimbursement requests for rental/lease of equipment must include copies of invoices or receipts to document charges. g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non-excluded phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the 76 terms of this Agreement,the documentation supporting these expenses must be itemized and include copies of receipts or invoices.Additionally,independent of Grantee's contract obligations to its subcontractor,Department shall not reimburse any of the following types of charges: cell phone usage; attorney's fees or court costs; civil or administrative penalties;or handling fees,such as set percent overages associated with purchasing supplies or equipment. E h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property (including access rights through ingress/egress easements, leases, license agreements, or other site access agreements; and/or obtaining record title ownership of real property through purchase)must be supported by the following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing Statements/Documents,Deeds,Leases,Easements,License Agreements,or other legal instrument documenting acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, Grantee agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds. 10. Status Reports. The Grantee shall submit status reports quarterly,unless otherwise specified in the Attachments, on Exhibit A, Progress Report Form, to Department's Grant Manager describing the work performed during the reporting period,problems encountered,problem resolutions,scheduled updates,and proposed work for the next reporting Attachment 1 4 of 11 Rev.8/10/2020 Packet Pg. 3209 N.3.g period. Quarterly status reports are due no later than twenty(20)days following the completion of the quarterly reporting period. For the purposes of this reporting requirement,the quarterly reporting periods end on March 31, June 30, September 30 and December 31. The Department will review the required reports submitted by Grantee within thirty(30)days. 11. Retainage. The following provisions apply if Department withholds retainage under this Agreement: a. The Department reserves the right to establish the amount and application of retainage on the work performed under this Agreement up to the maximum percentage described in Attachment 2, Special Terms and Conditions. Retainage may be withheld from each payment to Grantee pending satisfactory completion of work and approval of all deliverables. b. If Grantee fails to perform the requested work,or fails to perform the work in a satisfactory manner,Grantee shall forfeit its right to payment of the retainage associated with the work. Failure to perform includes, but is not limited to,failure to submit the required deliverables or failure to provide adequate documentation that the work was actually performed. The Department shall provide written notification to Grantee of the failure to perform that shall result in retainage forfeiture.If the Grantee does not correct the failure to perform within the timeframe 0 stated in Department's notice,the retainage will be forfeited to Department. c. No retainage shall be released or paid for incomplete work while this Agreement is suspended. d. Except as otherwise provided above, Grantee shall be paid the retainage associated with the work, provided 76 Grantee has completed the work and submits an invoice for retainage held in accordance with the invoicing procedures under this Agreement. 12. Insurance. a. Insurance Requirements for Sub-Grantees and/or Subcontractors. The Grantee shall require its sub-grantees N and/or subcontractors,if any,to maintain insurance coverage of such types and with such terms and limits as W described in this Agreement. The Grantee shall require all its sub-grantees and/or subcontractors,if any,to make compliance with the insurance requirements of this Agreement a condition of all contracts that are related m to this Agreement. Sub-grantees and/or subcontractors must provide proof of insurance upon request. b. Deductibles. The Department shall be exempt from,and in no way liable for,any sums of money representing a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Grantee providing such insurance. c. Proof of Insurance. Upon execution of this Agreement,Grantee shall provide Department documentation y demonstrating the existence and amount for each type of applicable insurance coverage prior to performance of any work under this Agreement. Upon receipt of written request from Department,Grantee shall furnish Department with proof of applicable insurance coverage by standard form certificates of insurance,a self- insured authorization,or other certification of self-insurance. d. Duty to Maintain Coverage. In the event that any applicable coverage is cancelled by the insurer for any 0 reason,or if Grantee cannot get adequate coverage,Grantee shall immediately notify Department of such do cancellation and shall obtain adequate replacement coverage conforming to the requirements herein and provide proof of such replacement coverage within ten(10)days after the cancellation of coverage. e. Insurance Trust.If the Grantee's insurance is provided through an insurance trust,the Grantee shall instead add 6 the Department of Environmental Protection,its employees,and officers as an additional covered party everywhere the Agreement requires them to be added as an additional insured. 13. Termination. a. Termination for Convenience.When it is in the State's best interest,Department may,at its sole discretion, m terminate the Agreement in whole or in part by giving 30 days'written notice to Grantee. The Department shall notify Grantee of the termination for convenience with instructions as to the effective date of termination or the specific stage of work at which the Agreement is to be terminated.The Grantee must submit all invoices for work to be paid under this Agreement within thirty (30)days of the effective date of termination. The Department shall not pay any invoices received after thirty (30)days of the effective date of termination. b. Termination for Cause.The Department may terminate this Agreement if any of the events of default described in the Events of Default provisions below occur or in the event that Grantee fails to fulfill any of its other obligations under this Agreement.If,after termination,it is determined that Grantee was not in default,or that the default was excusable,the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of Department.The rights and remedies of Department in this clause are in addition to any other rights and remedies provided by law or under this Agreement. c. Grantee Obligations upon Notice of Termination.After receipt of a notice of termination or partial termination unless as otherwise directed by Department,Grantee shall not furnish any service or deliverable on the date,and Attachment 1 5of11 Rev.8/10/2020 Packet Pg. 3210 N.3.g to the extent specified,in the notice. However,Grantee shall continue work on any portion of the Agreement not terminated. If the Agreement is terminated before performance is completed,Grantee shall be paid only for that work satisfactorily performed for which costs can be substantiated. The Grantee shall not be entitled to recover any cancellation charges or lost profits. d. Continuation of Prepaid Services.If Department has paid for any services prior to the expiration,cancellation, or termination of the Agreement,Grantee shall continue to provide Department with those services for which it has already been paid or,at Department's discretion,Grantee shall provide a refund for services that have been paid for but not rendered. e. Transition of Services Upon Termination.Expiration,or Cancellation of the Agreement.If services provided under the Agreement are being transitioned to another provider(s),Grantee shall assist in the smooth transition of Agreement services to the subsequent provider(s). This requirement is at a minimum an affirmative obligation to cooperate with the new provider(s),however additional requirements may be outlined in the Grant 0 Work Plan. The Grantee shall not perform any services after Agreement expiration or termination,except as necessary to complete the transition or continued portion of the Agreement,if any. 14. Notice of Default. r- c If Grantee defaults in the performance of any covenant or obligation contained in the Agreement, including, any of 0 the events of default,Department shall provide notice to Grantee and an opportunity to cure that is reasonable under the circumstances.This notice shall state the nature of the failure to perform and provide a time certain for correcting 76 the failure.The notice will also provide that,should the Grantee fail to perform within the time provided,Grantee will r- be found in default, and Department may terminate the Agreement effective as of the date of receipt of the default notice. cv 15. Events of Default. Provided such failure is not the fault of Department or outside the reasonable control of Grantee,the following non- exclusive list of events,acts,or omissions,shall constitute events of default: a. The commitment of any material breach of this Agreement by Grantee, including failure to timely deliver a m material deliverable,failure to perform the minimal level of services required for a deliverable,discontinuance of the performance of the work, failure to resume work that has been discontinued within a reasonable time after r- notice to do so,or abandonment of the Agreement; 2 b. The commitment of any material misrepresentation or omission in any materials,or discovery by the Department of such,made by the Grantee in this Agreement or in its application for funding; c. Failure to submit any of the reports required by this Agreement or having submitted any report with incorrect, incomplete,or insufficient information; d. Failure to honor any term of the Agreement; e. Failure to abide by any statutory, regulatory, or licensing requirement, including an entry of an order revoking the certificate of authority granted to the Grantee by a state or other licensing authority; f. Failure to pay any and all entities,individuals, and furnishing labor or materials, or failure to make payment to d_n any other entities as required by this Agreement; g. Employment of an unauthorized alien in the performance of the work, in violation of Section 274 (A) of the Immigration and Nationality Act; 6 h. Failure to maintain the insurance required by this Agreement; i. One or more of the following circumstances, uncorrected for more than thirty (30) days unless, within the specified 30-day period,Grantee(including its receiver or trustee in bankruptcy)provides to Department adequate assurances,reasonably acceptable to Department,of its continuing ability and willingness to fulfill its obligations under the Agreement: E i. Entry of an order for relief under Title i i of the United States Code; ii. The making by Grantee of a general assignment for the benefit of creditors; iii. The appointment of a general receiver or trustee in bankruptcy of Grantee's business or property; and/or iv. An action by Grantee under any state insolvency or similar law for the purpose of its bankruptcy, reorganization,or liquidation. 16. Suspension of Work. The Department may,in its sole discretion,suspend any or all activities under the Agreement,at any time,when it is in the best interest of the State to do so.The Department shall provide Grantee written notice outlining the particulars of suspension. Examples of reasons for suspension include,but are not limited to,budgetary constraints,declaration of emergency,or other such circumstances. After receiving a suspension notice,Grantee shall comply with the notice. Within 90 days,or any longer period agreed to by the parties,Department shall either: (1)issue a notice authorizing Attachment 1 6of11 Rev.8/10/2020 Packet Pg. 3211 N.3.g resumption of work, at which time activity shall resume; or (2) terminate the Agreement. If the Agreement is terminated after 30 days of suspension,the notice of suspension shall be deemed to satisfy the thirty(30)days'notice required for a notice of termination for convenience. Suspension of work shall not entitle Grantee to any additional compensation. 17. Force Majeure. The Grantee shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of Grantee or its employees or agents contributed to the delay and the delay is due directly to acts of God,wars, acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond Grantee's control, or for any of the foregoing that affect subcontractors or suppliers if no alternate source of supply is available to Grantee. In case of any delay Grantee believes is excusable, Grantee shall notify Department in writing of the delay or potential delay and describe the cause of the delay either(1)within ten days after the cause that creates or will create the delay first arose, if Grantee could reasonably foresee that a delay could occur as a result; or (2) if delay is not reasonably w foreseeable, within five days after the date Grantee first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE THE GRANTEE'S SOLE REMEDY OR EXCUSE WITH RESPECT 0 TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No c claim for damages,other than for an extension of time,shall be asserted against Department.The Grantee shall not be entitled to an increase in the Agreement price or payment of any kind from Department for direct, indirect, CL consequential, impact or other costs, expenses or damages, including but not limited to costs of acceleration or 76 inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If r- performance is suspended or delayed,in whole or in part,due to any of the causes described in this paragraph, after the causes have ceased to exist Grantee shall perform at no increased cost,unless Department determines,in its sole N discretion,that the delay will significantly impair the value of the Agreement to Department,in which case Department N may:(1)accept allocated performance or deliveries from Grantee,provided that Grantee grants preferential treatment to Department with respect to products subjected to allocation; (2)contract with other sources (without recourse to and by Grantee for the related costs and expenses)to replace all or part of the products or services that are the subject m of the delay,which purchases may be deducted from the Agreement quantity;or(3)terminate Agreement in whole or in part. 18. Indemnification. 2 :N a. The Grantee shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall fully indemnify, defend, and hold harmless Department and its officers, agents, and employees, from suits, y actions,damages,and costs of every name and description arising from or relating to: m i. personal injury and damage to real or personal tangible property alleged to be caused in whole or in Fu part by Grantee,its agents,employees,partners,or subcontractors;provided,however,that Grantee shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of Department; ii. the Grantee's breach of this Agreement or the negligent acts or omissions of Grantee. b. The Grantee's obligations under the preceding paragraph with respect to any legal action are contingent upon Department giving Grantee:(1)written notice of any action or threatened action;(2)the opportunity to take over and settle or defend any such action at Grantee's sole expense; and (3) assistance in defending the action at 6 Grantee's sole expense. The Grantee shall not be liable for any cost, expense,or compromise incurred or made by Department in any legal action without Grantee's prior written consent, which shall not be unreasonably withheld. c. Notwithstanding sections a. and b. above, the following is the sole indemnification provision that applies to Grantees that are governmental entities: Each party hereto agrees that it shall be solely responsible for the E negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a U waiver by either party of its sovereign immunity or the provisions of Section 768.28,F.S.Further,nothing herein shall be construed as consent by a state agency or subdivision of the State to be sued by third parties in any matter arising out of any contract or this Agreement. d. No provision in this Agreement shall require Department to hold harmless or indemnify Grantee,insure or assume liability for Grantee's negligence, waive Department's sovereign immunity under the laws of Florida, or otherwise impose liability on Department for which it would not otherwise be responsible. Any provision, implication or suggestion to the contrary is null and void. 19. Limitation of Liability. The Department's liability for any claim arising from this Agreement is limited to compensatory damages in an amount no greater than the sum of the unpaid balance of compensation due for goods or services rendered pursuant to and in compliance with the terms of the Agreement. Such liability is further limited to a cap of$100,000. Attachment 1 7of11 Rev.8/10/2020 Packet Pg. 3212 N.3.g 20. Remedies. Nothing in this Agreement shall be construed to make Grantee liable for force majeure events. Nothing in this Agreement, including financial consequences for nonperformance, shall limit Department's right to pursue its remedies for other types of damages under the Agreement, at law or in equity. The Department may, in addition to other remedies available to it, at law or in equity and upon notice to Grantee,retain such monies from amounts due Grantee as may be necessary to satisfy any claim for damages,penalties,costs and the like asserted by or against it. 21. Waiver. The delay or failure by Department to exercise or enforce any of its rights under this Agreement shall not constitute or be deemed a waiver of Department's right thereafter to enforce those rights,nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. 22. Statutory Notices Relating to Unauthorized Employment and Subcontracts. a. The Department shall consider the employment by any Grantee of unauthorized aliens a violation of Section LLJ 274A(e) of the Immigration and Nationality Act. If Grantee/subcontractor knowingly employs unauthorized a aliens,such violation shall be cause for unilateral cancellation of this Agreement.The Grantee shall be responsible 0 for including this provision in all subcontracts with private organizations issued as a result of this Agreement. r- 0 b. Pursuant to Sections 287.133 and 287.134,F.S.,the following restrictions apply to persons placed on the convicted vendor list or the discriminatory vendor list: CL i. Public Entt Crime. A person or affiliate who has been placed on the convicted vendor list 76 following a conviction for a public entity crime may not submit a bid,proposal,or reply on a contract to provide any goods or services to a public entity; may not submit a bid,proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may N not submit bids,proposals,or replies on leases of real property to a public entity;may not be awarded N or perform work as a Grantee,supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017,F.S.,for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. ii. Discriminatory Vendors. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a 2 :N public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit bids,proposals,or replies y on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity. iii. Notification. The Grantee shall notify Department if it or any of its suppliers, subcontractors, or consultants have been placed on the convicted vendor list or the discriminatory vendor list during the life of the Agreement. The Florida Department of Management Services is responsible for maintaining the discriminatory vendor list and posts the list on its website. Questions regarding the discriminatory vendor list may be directed to the Florida Department of Management Services, Office of Supplier Diversity,at(850)487-0915. 6 23. Compliance with Federal,State and Local Laws. a. The Grantee and all its agents shall comply with all federal,state and local regulations,including,but not limited to, nondiscrimination, wages, social security, workers' compensation, licenses, and registration requirements. The Grantee shall include this provision in all subcontracts issued as a result of this Agreement. b. No person, on the grounds of race, creed, color, religion, national origin, age, gender, or disability, shall be E excluded from participation in;be denied the proceeds or benefits of,or be otherwise subjected to discrimination in performance of this Agreement. c. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. d. Any dispute concerning performance of the Agreement shall be processed as described herein. Jurisdiction for any damages arising under the terms of the Agreement will be in the courts of the State,and venue will be in the Second Judicial Circuit, in and for Leon County. Except as otherwise provided by law,the parties agree to be responsible for their own attorney fees incurred in connection with disputes arising under the terms of this Agreement. 24. Scrutinized Companies. a. Grantee certifies that it is not on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel. Pursuant to Section 287.135,F.S.,the Department may immediately terminate this Agreement at its sole Attachment 1 8of11 Rev.8/10/2020 Packet Pg. 3213 N.3.g option if the Grantee is found to have submitted a false certification;or if the Grantee is placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement. b. If this Agreement is for more than one million dollars,the Grantee certifies that it is also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135,F.S.,the Department may immediately terminate this Agreement at its sole option if the Grantee is found to have submitted a false certification; or if the Grantee is placed on the Scrutinized Companies with Activities in Sudan List,or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the Agreement. c. As provided in Subsection 287135(8),F.S.,if federal law ceases to authorize these contracting prohibitions then they shall become inoperative. 25. Lobbying and Integrity. 0 The Grantee agrees that no funds received by it under this Agreement will be expended for the purpose of lobbying the Legislature or a State agency pursuant to Section 216.347,F.S.,except that pursuant to the requirements of Section 287.058(6),F.S., during the term of any executed agreement between Grantee and the State, Grantee may lobby the 0 executive or legislative branch concerning the scope of services,performance,term,or compensation regarding that agreement.The Grantee shall comply with Sections 11.062 and 216.347,F.S. 26. Record Keeping. 6 The Grantee shall maintain books,records and documents directly pertinent to performance under this Agreement in accordance with United States generally accepted accounting principles(US GAAP)consistently applied. The Department,the State,or their authorized representatives shall have access to such records for audit purposes during N the term of this Agreement and for five(5)years following the completion date or termination of the Agreement. In N the event that any work is subcontracted,Grantee shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. Upon request of Department's Inspector General,or other authorized N State official,Grantee shall provide any type of information the Inspector General deems relevant to Grantee's integrity or responsibility. Such information may include,but shall not be limited to,Grantee's business or financial 0 records,documents,or files of any type or form that refer to or relate to Agreement.The Grantee shall retain such records for the longer of: (1)three years after the expiration of the Agreement;or(2)the period required by the 2 :N General Records Schedules maintained by the Florida Department of State(available at: http://dos.mv florida.com/librarv-archives/records-management/general-records-schedules. c 27. Audits. a. Inspector General. The Grantee understands its duty,pursuant to Section 20.055(5),F.S.,to cooperate with the inspector general in any investigation, audit, inspection,review, or hearing. The Grantee will comply with this duty and ensure that its sub-grantees and/or subcontractors issued under this Agreement, if any, impose this requirement,in writing,on its sub-grantees and/or subcontractors,respectively. b. Physical Access and Inspection. Department personnel shall be given access to and may observe and inspect work being performed under this Agreement,with reasonable notice and during normal business hours,including by any of the following methods: i. Grantee shall provide access to any location or facility on which Grantee is performing work, or 6 storing or staging equipment,materials or documents; ii. Grantee shall permit inspection of any facility, equipment, practices, or operations required in performance of any work pursuant to this Agreement; and, iii. Grantee shall allow and facilitate sampling and monitoring of any substances, soils, materials or parameters at any location reasonable or necessary to assure compliance with any work or legal E requirements pursuant to this Agreement. c. Special Audit Requirements. The Grantee shall comply with the applicable provisions contained in Attachment 5, Special Audit Requirements. Each amendment that authorizes a funding increase or decrease shall include an updated copy of Exhibit 1,to Attachment 5. If Department fails to provide an updated copy of Exhibit i to include in each amendment that authorizes a funding increase or decrease, Grantee shall request one from the Department's Grants Manager. The Grantee shall consider the type of financial assistance (federal and/or state) identified in Attachment 5,Exhibit 1 and determine whether the terms of Federal and/or Florida Single Audit Act Requirements may further apply to lower tier transactions that may be a result of this Agreement. For federal financial assistance,Grantee shall utilize the guidance provided under 2 CFR §200.330 for determining whether the relationship represents that of a subrecipient or vendor.For State financial assistance,Grantee shall utilize the form entitled "Checklist for Nonstate Organizations Recipient/Subrecipient vs Vendor Determination" (form Attachment 1 9of11 Rev.8/10/2020 Packet Pg. 3214 N.3.g number DFS-A2-NS) that can be found under the "Links/Forms" section appearing at the following website: https:A\apes.fldfs.corn\fsaa. d. Proof of Transactions. In addition to documentation provided to support cost reimbursement as described herein, Department may periodically request additional proof of a transaction to evaluate the appropriateness of costs to the Agreement pursuant to State guidelines (including cost allocation guidelines) and federal, if applicable. Allowable costs and uniform administrative requirements for federal programs can be found under 2 CFR 200. The Department may also request a cost allocation plan in support of its multipliers (overhead, indirect, general administrative costs, and fringe benefits). The Grantee must provide the additional proof within thirty (30)days of such request. e. No Commingling of Funds. The accounting systems for all Grantees must ensure that these funds are not commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds specifically budgeted and/or received for one project may not be used to support another project. Where a Grantee's, or subrecipient's, accounting system cannot comply with this requirement, Grantee, or subrecipient, shall establish a system to provide adequate fund accountability for each project it has been awarded. r_ c i. If Department finds that these funds have been commingled, Department shall have the right to demand a refund,either in whole or in part,of the funds provided to Grantee under this Agreement CL for non-compliance with the material terms of this Agreement. The Grantee, upon such written 76 notification from Department shall refund, and shall forthwith pay to Department, the amount of r_ money demanded by Department. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the original payment(s) are received from Department by Grantee to the date repayment is made by Grantee to Department. ii. In the event that the Grantee recovers costs, incurred under this Agreement and reimbursed by Department, from another source(s), Grantee shall reimburse Department for all recovered funds originally provided under this Agreement and interest shall be charged for those recovered costs as calculated on from the date(s) the payment(s) are recovered by Grantee to the date repayment is made to Department. iii. Notwithstanding the requirements of this section,the above restrictions on commingling funds do not apply to agreements where payments are made purely on a cost reimbursement basis. 28. Conflict of Interest. The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in any F5 manner or degree with the performance of services required. 29. Independent Contractor. U The Grantee is an independent contractor and is not an employee or agent of Department. 30. Subcontracting. a. Unless otherwise specified in the Special Terms and Conditions, all services contracted for are to be performed solely by Grantee. b. The Department may,for cause,require the replacement of any Grantee employee,subcontractor,or agent. For 76 cause,includes,but is not limited to,technical or training qualifications,quality of work,change in security status, or non-compliance with an applicable Department policy or other requirement. c. The Department may, for cause,deny access to Department's secure information or any facility by any Grantee employee,subcontractor,or agent. d. The Department's actions under paragraphs b.or c. shall not relieve Grantee of its obligation to perform all work in compliance with the Agreement.The Grantee shall be responsible for the payment of all monies due under any subcontract.The Department shall not be liable to any subcontractor for any expenses or liabilities incurred under any subcontract and Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under any subcontract. e. The Department will not deny Grantee's employees, subcontractors, or agents access to meetings within the Department's facilities,unless the basis of Department's denial is safety or security considerations. f. The Department supports diversity in its procurement program and requests that all subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State. A list of minority-owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at(850)487-0915. g. The Grantee shall not be liable for any excess costs for a failure to perform,if the failure to perform is caused by the default of a subcontractor at any tier,and if the cause of the default is completely beyond the control of both Attachment 1 10ofii Rev.8/10/2020 Packet Pg. 3215 N.3.g Grantee and the subcontractor(s),and without the fault or negligence of either,unless the subcontracted products or services were obtainable from other sources in sufficient time for Grantee to meet the required delivery schedule. 31. Guarantee of Parent Company. If Grantee is a subsidiary of another corporation or other business entity,Grantee asserts that its parent company will guarantee all of the obligations of Grantee for purposes of fulfilling the obligations of Agreement. In the event Grantee is sold during the period the Agreement is in effect, Grantee agrees that it will be a requirement of sale that the new parent company guarantee all of the obligations of Grantee. 32. Survival. The respective obligations of the parties,which by their nature would continue beyond the termination or expiration of this Agreement, including without limitation, the obligations regarding confidentiality, proprietary interests, and .� public records,shall survive termination,cancellation,or expiration of this Agreement. LLJ 33. Third Parties. a The Department shall not be deemed to assume any liability for the acts, failures to act or negligence of Grantee,its agents,servants,and employees,nor shall Grantee disclaim its own negligence to Department or any third party. This 0 Agreement does not and is not intended to confer any rights or remedies upon any person other than the parties. If 0 Department consents to a subcontract,Grantee will specifically disclose that this Agreement does not create any third- party rights.Further,no third parties shall rely upon any of the rights and obligations created under this Agreement. 76 34. Severability. If a court of competent jurisdiction deems any term or condition herein void or unenforceable,the other provisions are severable to that void provision,and shall remain in full force and effect. N 35. Grantee's Employees,Subcontractors and Agents. All Grantee employees, subcontractors, or agents performing work under the Agreement shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, Grantee shall furnish a copy of N technical certification or other proof of qualification.All employees,subcontractors,or agents performing work under m Agreement must comply with all security and administrative requirements of Department and shall comply with all controlling laws and regulations relevant to the services they are providing under the Agreement. r- 36. Assignment. 2 :N The Grantee shall not sell, assign, or transfer any of its rights, duties,or obligations under the Agreement, or under any purchase order issued pursuant to the Agreement,without the prior written consent of Department. In the event c of any assignment,Grantee remains secondarily liable for performance of the Agreement,unless Department expressly waives such secondary liability.The Department may assign the Agreement with prior written notice to Grantee of its intent to do so. 37. Execution in Counterparts and Authority to Sign. This Agreement, any amendments,and/or change orders related to the Agreement,may be executed in counterparts, each of which shall be an original and all of which shall constitute the same instrument. In accordance with the do Electronic Signature Act of 1996,electronic signatures,including facsimile transmissions,may be used and shall have the same force and effect as a written signature. Each person signing this Agreement warrants that he or she is duly authorized to do so and to bind the respective party to the Agreement. 76 CJ Attachment 1 11 of 11 Rev.8/10/2020 Packet Pg. 3216 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Terms and Conditions AGREEMENT NO.SD011 ATTACHMENT 2 These Special Terms and Conditions shall be read together with general terms outlined in the Standard Terms and Conditions,Attachment 1.Where in conflict,these more specific terms shall apply. 1. Scope of Work. The Project funded under this Agreement is the Monroe County Canal 484 Rock Harbor Canal Organic Removal 0 and Backfilling Design,Permitting and Procurement Restoration Project and the Canal 4475 Culvert Restoration Permitting and Procurement Project.The Project is defined in more detail in Attachment 3,Grant Work Plan. 0 r- 0 2. Duration. a. Reimbursement Period.The reimbursement period for this Agreement is the same as the term of the Agreement. b. Extensions.There are no extensions available for this Project. c. Service Periods.Additional service periods are not authorized under this Agreement. 3. Payment Provisions. a. Compensation.This is a cost reimbursement Agreement.The Grantee shall be compensated under this N Agreement as described in Attachment 3. b. Invoicing.Invoicing will occur after approval of the final delivereable(s). c. Advance Pa.Advance Pay is not authorized under this Agreement. m 4. Cost Eligible for Reimbursement or Matching Requirements. � Reimbursement for costs or availability for costs to meet matching requirements shall be limited to the following budget categories,as defined in the Reference Guide for State Expenditures,as indicated: c Reimbursement Match Category ❑ ❑ Salaries/Wages Overhead/Indirect/General and Administrative Costs: ❑ ❑ a. Fringe Benefits,N/A. ❑ ❑ b. Indirect Costs,N/A. © ❑ Contractual(Subcontractors) ❑ ❑ Travel,in accordance with Section 112,F.S. ❑ ❑ Equipment 76 ❑ ❑ Rental/Lease of Equipment ❑ ❑ Miscellaneous/Other Expenses ❑ ❑ Land Acquisition 5. Equipment Purchase. No Equipment purchases shall be funded under this Agreement. U 6. Land Acquisition. There will be no Land Acquisitions funded under this Agreement. 7. Match Requirements There is no match required on the part of the Grantee under this Agreement. 8. Insurance Requirements Required Coverage. At all times during the Agreement the Grantee,at its sole expense,shall maintain insurance coverage of such types and with such terms and limits described below. The limits of coverage under each policy Attachment 2 1 of 2 Rev.8/10/2020 Packet Pg. 3217 N.3.g maintained by the Grantee shall not be interpreted as limiting the Grantee's liability and obligations under the Agreement. All insurance policies shall be through insurers licensed and authorized to issue policies in Florida,or alternatively, Grantee may provide coverage through a self-insurance program established and operating under the laws of Florida.Additional insurance requirements for this Agreement may be required elsewhere in this Agreement,however the minimum insurance requirements applicable to this Agreement are: a. Commercial General Liability Insurance. The Grantee shall provide adequate commercial general liability insurance coverage and hold such liability insurance at all times during the Agreement. The Department,its employees,and officers shall be named as an additional insured on any general liability policies. The minimum limits shall be$250,000 for each occurrence and$500,000 policy aggregate. b. Commercial Automobile Insurance. If the Grantee's duties include the use of a commercial vehicle,the Grantee shall maintain automobile uJ liability,bodily injury,and property damage coverage. Insuring clauses for both bodily injury and property damage shall provide coverage on an occurrence basis.The Department,its employees,and officers shall c be named as an additional insured on any automobile insurance policy. The minimum limits shall be as r_ c follows: $200,000/300,000 Automobile Liability for Company-Owned Vehicles,if applicable $200,000/300,000 Hired and Non-owned Automobile Liability Coverage 6 c. Workers' Compensation and Employer's Liability Coverage. The Grantee shall provide workers' compensation,in accordance with Chapter 440,F.S. and employer liability coverage with minimum limits of$100,000 per accident,$100,000 per person,and$500,000 N policy aggregate. Such policies shall cover all employees engaged in any work under the Grant. N N d. Other Insurance.None. 9. Quality Assurance Requirements. There are no special Quality Assurance requirements under this Agreement. 10. Retainage. c No retainage is required under this Agreement. y 11. Subcontracting. 76 The Grantee may subcontract work under this Agreement without the prior written consent of the Department's Grant Manager except for certain fixed-price subcontracts pursuant to this Agreement,which require prior approval. The Grantee shall submit a copy of the executed subcontract to the Department prior to submitting any invoices for subcontracted work. Regardless of any subcontract,the Grantee is ultimately responsible for all work to be performed under this Agreement. 76 12. State-owned Land. The work will not be performed on State-owned land. CJ 13. Office of Policy and Budget Reporting. There are no special Office of Policy and Budget reporting requirements for this Agreement. m 14. Additional Terms. �\on . Ann terl-ns ackled here i-mist be approved by the lrffice r f(feneral (`otinsel. Attachment 2 2of2 Rev.8/10/2020 Packet Pg. 3218 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT WORK PLAID IDEP AGREEMENT NO.: SDOI I ATTACHMENT 3 PROJECT TITLE. Monroe County Canal 9-94 Rack Harbor Canal Organic Removal and Backfilling Design, Permitting and Procurement Restoration Project and Canal-"T475 Culvert Restoration Permitting and Procurement Project. PROJECT LOCATION; The Project will be located in two canals. 0 Canal 984(Figure 1) located in the Rock Harbor neighborhood,which is located within the unincorporated aarea of Key Lar4pgo, Monroe County, Florida. Prcajcctycoordinates are latitude 25' 242.51"N and lcangitUde - 0 80029 17.27" Canal 4475 (Figure 2) located in the Tamarac Park neighborhood, which is located within the Gei=her Kev area of Monroe County, Florida. Project coordinates are latitude,24w'34'44.C5"N and longitude- 8 l'39'2 ,28"W cv CD cv r ` k Ana[Fcaprint ) A. � .2 ' 0 1 e F i s. Y °w 0 no ' C8 t8 r b ig re l —Canal 9 84 Attachment 3,D P Agreement ent SDOI I Iof10 Rev-6/14/2019 Packet Pg. 3219 N.3.g s i t t 1 t1S 4 r� 4 v' MWO ' u C3 0 is ����i�s�ft �lt(�� }� �I�� � Lr � ' " 1 � y'MI� 'g':o-, e yj� " ,.,a. 41313J})��itlisS{t`tfl�l �y'4`sSS�� r 0 1?S 4 ' Lei N k, y M r 4 � Canal 475 P t N O 0 Figure 2 —Canal 4475 U PROJECT BACKGROUND: The Water Quality Protection Proo.rarn ('4 QPP) Action Plan of the Florida c Keys National Marine Sanctuary identified impaired water duality in residential canals as a priority for corrective N action. Canal restoration is an important and vital step in tlae County"s continued dedication to improve the overall duality of our nearshore waters and,.will have a positive impact oil the canal's property values. 76 In 2013,Monroe County(Grantee)completed a comprehensive Canal Management Master Plan (CMMP) in order to provide a framework to identify, prioritize and correct water duality impainrients within the entire Florida Keys canal network. In total, out of 502 canals, 171 canals received a Good water duality classification, but 180 received only a Fair classification, and 131 received the lowest Poor classification. � Canals receiving a Poor classification were scored and ranked using specific: canal attributes in order to provide a list of high priority canals which were suitable for consideration of various public works restoration pit jects. Much work has been completed in restoring these Poor canals however additional management and planning is requited to continue the program including coordinating with the Department of Economic Opportunity on the implementation of the Canal Work Program, attending meetings with stakeholders and preparing grants for execution of the projects. Canal i=84 in Key Largo was identified as a Poor canal that is filled with organic sediment,has deep pockets, lacks oxygen, and is in need of a restoration. Attachment 3,r)EP Agreement T: SDO11 of 10 Rev-fit 14/2019 Packet Pg. 3220 N.3.g Canal 4475 Design was completed in FY20 using FDEP Agreement No. SD009. The design involved the evaluation of a culvert to allow the incoming tide to flush the stagnant portions of the canal. The dimensions and locations of the culvert was finalized during this phase to ensure adequate flushing was achieved to improve the water quality within the canal. The goal of the proposed improvements is to restore the impaired waters of the canal,and to increase the dissolved oxygen levels to meet State 62-302 Class III marine water quality standards. PROJECT DESCRIPTION: Much work has been accomplished by Monroe County in implementing seven canal restoration projects that included air curtains, culverts, organic removal, and backfilling. The proposed restoration of Canal 484 involves organic removal to dispose of the degraded seaweed that has accumulated in the back end of the canal and backfilling to raise the canal bottom to 6 feet below the c Mean Sea Level,which is the optimum depth to allow for tidal flow in and out of the canal. 0 The proposed restoration of Canal 4475 involves the installation of a 24"x 38"reinforced concrete elliptical culvert with manatee grates between the dead-end canals to restore the flushing and increase the dissolved oxygen within the canal systems. TASK: `CD V Task#1: Canal#84 Data Collection/Processing W N Task Description: The Grantee will subcontract the work to a qualified and licensed consultant, selected 0 through the Grantee's procurement process. The Grantee shall prepare and solicit bids utilizing a bid package in accordance with state and federal laws and this Agreement. Included in this task are pre-bid O meeting(s) in response to bid questions. The consultant will collect approximately nine (9) soil cores to characterize the sediment composition in the project area. The sediment cores will be classified in the field 0 using the Unified Soil Classification System (USCS), including apparent grain size distribution, apparent organic content. and apparent plasticity. Soil samples will be collected from the sediment cores for laboratory testing to determine disposal options. The tests will be performed by a State National Environmental Laboratory Accreditation Conference (NELAC) certified laboratory. DEP has previously indicated that the following tests are required: • Organochlorine Pesticides and PCBs by 8081 /8082 • Chlorinated Herbicides by 8151 • 8 RCRA Metals by 6010/7471 U • Copper by 6010 • Polynuclear Aromatic Hydrocarbons (PAHs)by 8270 low level • Total Recoverable Petroleum Hydrocarbons (TRPH)by FL-PRO E • TCLP metals Additionally,physical testing of one composite sample will be performed by the consultant's Geotechnical Lab and will consist of the following: • Organic Content by ASTM D-297 4 • Grain size distribution by ASTM D-422 • 200 Mesh Sieve Distribution by ASTM D-1140 Attachment 3,DEP Agreement#: SD011 3of10 Rev. 6/14/2019 Packet Pg. 3221 N.3.g In order to select the appropriate polymer for dewatering, the consultant will collect 5 gallons of sediment and 5 gallons of canal water for bench scale testing, with the bench scale testing to be completed by two separate polymer manufacturers. The bench scale testing will select the most appropriate polymer using ajar test,followed by simulation of dewatering rates and final percent solids for a mechanical and passive dewatering application. The consultant will conduct one bathymetric and topographic survey for the affected canal area and surrounding structures within the project boundary. The bathymetric surveys will be carried out utilizing a survey-grade GPS unit operating in Real Time Kinematic(RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat to traverse the canal area as best as possible to establish a grid of canal bottom elevations sufficient to develop a digital elevation model. The topographic data will be acquired using traditional survey methodologies for the road existing utilities privateproperty, and an c q g y g � g � p y other significant structure within the project boundary. Jurisdictional wetland lines and associated water 0 elevations will be determined as required for permitting. Topographic and bathymetric maps will be prepared for design and permitting of the project. The survey and subsequent work will be relative to the North American Datum of 1983/2007 Adjustment(NAD83/07)and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. Surveying and mapping services associated with this assignment will conform with the applicable requirements of the Department's N Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17, Standards of Practice,pursuant to Chapter 472, Florida Statutes. 0 The consultant shall conduct a determination of the boundaries of jurisdictional waters of the U.S., including wetlands, on the subject site as required for permitting. Wetlands will be defined using the O Routine on - Site Determination method as described in the 1987 United States Army Corps of Engineers (USACE) Corps of Engineers Wetlands Delineation Manual or the Delineation of the Landward Extent of 0 Wetlands and Surface Waters [Florida Department of Environmental Protection (FDEP), Chapter 62.340, F.A.C]. Both protocols use a series of tests to address three characteristics of wetlands, including the presence/absence of hydrophytic vegetation, wetland hydrology, and hydric soils. Prior to the site visit, Consultant will research and assemble available soil surveys, site topographic maps, and National Wetland �? Inventory maps to preliminarily identify potential waters of the U.S.,wetlands and streams. Consultant will then conduct the field visit to characterize the delineated wetlands. Delineation includes on-site determination, marking in the field with a handheld GPS unit (sub-meter accuracy), and flagging of the aerial extent of each wetland(if any).If any wetlands are identified,then a Uniform Mitigation Assessment Method (UMAM) form will be completed. In conjunction with the wetland delineation, a threatened and C endangered species survey as required in an Environmental Resource Permit(ERP)for the proposed action. U Consultant scientist permitted by the Florida Keys National Marine Sanctuary (FKNMS) will conduct an in-water survey of the benthos to determine the presence of sensitive aquatic resources (i.e. seagrasses, corals, or sponges)within the immediate area of the project The consultant will conduct an engineering site visit to determine the site conditions, such as seawall conditions, existing utilities, and construction staging areas within the project boundary. The consultant will prepare and distribute via certified mail a notification letter to all property owners on the canal discussing the proposed restoration and attend one (1) neighborhood public meeting to discuss the proposed project. Contact will be made with select property owner(s) for initial determination of approval for staging area use/equipment placement. If verbal approval for staging/equipment area use is obtained, an access Attachment 3,DEP Agreement#: SD011 4 of 10 Rev. 6/14/2019 Packet Pg. 3222 N.3.g agreement/easement will be prepared for approval by Monroe County and signatures will be obtained from the property owner. Deliverables: An electronic copy of the Bathymetric and Topographic Survey,Engineering and Ecological Reports. Completed bidding and contractor selection as evidenced by: 1) Electronic copy of public notice of advertisement for the bid; 2) electronic access to all inquiries, questions, and comments regarding the bid documents; 3) electronic copy of bid package; 4) written notice of selected contractor; 5) electronic copy of executed subcontract(s)provided prior to submitting any invoices for the subcontracted work; and (6) copy of the property owners' notification letter, public meeting announcement, and any staging/equipment area use agreements. Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet the specifications in the Grant Work Plan and this task description. Upon review and written c acceptance by the Department's Grant Manager of all deliverables under this task the Grantee may proceed 0 with payment request submittal. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Engineering design and access `V coordination in the amount of$30,000.00. N U Task Start and End Dates: Start—execution date; End—06/30/2021 0 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. c Task#2: Canal#84 Desien Task Description: The Consultant will prepare preliminary design plans and technical specifications for the project. The preliminary design plans will consist of an existing site plan,proposed site plan,proposed grading plans, erosion and sediment control plans, and construction details. 0 N Consultant will coordinate and hold pre-application permitting meetings with the South Florida Water Management District (SFWMD), USACE, County, and FKNMS using the preliminary design plans. Consultant will prepare meeting minutes and provide to the County. Consultant will update the plans and specifications in response to regulatory agency comments. Consultant will prepare final design plans, technical specifications, and engineer's construction cost estimate for project. The final design plans will include an existing site plan,proposed site plan,proposed grading plans, E erosion and sediment control plans, cut/fill analysis and construction details. Consultant will review plans for the resident-owned air curtain and make modifications as necessary for the air curtain to meet the County's needs. Deliverables: An electronic copy of the final design, including professional certification as applicable, submitted to the Department's Grant Manager. Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet the specifications in the Grant Work Plan and this task description. Upon review and written Attachment 3,DEP Agreement#: SD011 5of10 Rev. 6/14/2019 Packet Pg. 3223 N.3.g acceptance by the Department's Grant Manager of all deliverables under this task the Grantee may proceed with payment request submittal. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Engineering design in the amount of$25,000.00. Task Start and End Dates: Start—execution date; End—06/30/2021 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. c 0 Task#3: Canal#84 Permittine Task Description: The Consultant will incorporate comments received during the pre-application meetings to complete and submit local, state, and federal permit applications as required, using the final design plans.Permit applications will be submitted to the following agencies: N CD • SFWMD W • USACE • FKNMS 0 • Monroe County The Consultant will respond to Requests for Additional Information for each permit application.If impacts to wetlands or benthic resources are identified,the Consultant will coordinate appropriate mitigation either 0 onsite or through the purchase of mitigation credits. 76 Deliverables: A list of all required permits identifying issue dates and issuing authorities submitted to the Department's Grant Manager.Upon request,the Grantee will provide copies of obtained permits or permit related correspondence or documentation. N Performance Standard: The Department's Grant Manager will review the list of all issued permits to verify that it meets the specifications in the Grant Work Plan and this task description and provide any comments to the Grantee for incorporation. Upon review and written acceptance of the list of all issued C permits by the Department's Grant Manager, the Grantee may proceed with payment request submittal for U costs associated with permitting. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Permitting applications in the amount of$12,500.00. Task Start and End Dates: Start—execution date; End—06/30/2021 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. Attachment 3,DEP Agreement#: SD011 6of10 Rev. 6/14/2019 Packet Pg. 3224 N.3.g Task#4: Canal#84 Support in Procurement of a Construction Contractor Task Description: Upon completion of the Construction Documents, the Consultant will assist Monroe County, who will be procuring the construction of the restoration, with the necessary procurement documents and meetings. The Consultant will provide the following services to assist Monroe County for the procurement of a contractor for the construction of the restoration: • Prepare a Request for Proposal Package for Monroe County review which will include the 100% Construction documents completed by Consultant • Respond to applicable Proposers' Requests for Information (BFI's) and assist in the preparation of Addenda,including revising the Request for Proposal Documents, as required. • Attend a Pre-Proposal Conference and site walk-through and prepare meeting minutes. Conduct a W Responsibility Review of the Apparent Low Bidder in accordance with requirements. c • Attend a Pre-Award Conference, to discuss the Proposer's qualifications and understanding of the Project,if required. 0 Deliverables: Completed bidding and contractor selection as evidenced by: 1) Electronic copy of public notice of advertisement for the bid;2) electronic access to all inquiries,questions, and comments regarding the bid documents; 3) electronic copy of bid package; 4) written notice of selected contractor; and 5) electronic copy of executed subcontract(s)provided prior to submitting any invoices for the subcontracted N work. cv N Performance Standard: The Department's Grant Manager will review the deliverables to verify that they U meet the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the Department's Grant Manager of all deliverables under this task,the Grantee may proceed with payment request submittal. o Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include support in procurement of a construction contractor in the amount of$10,000.00. 0 Task Start and End Dates: Start—execution date; End—06/30/2021 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. Task#5: Canal#475 Permitting Task Description: The Consultant will incorporate comments received during the pre-application meetings to complete and submit local, state, and federal permit applications as required, using the final design plans.Permit applications will be submitted to the following agencies: • SFWMD • USACE • FKNMS • Monroe County Attachment 3,DEP Agreement#: SD011 7of10 Rev. 6/14/2019 Packet Pg. 3225 N.3.g The Consultant will respond to Requests for Additional Information for each permit application.If impacts to wetlands or benthic resources are identified,the Consultant will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Deliverables: A list of all required permits identifying issue dates and issuing authorities submitted to the Department's Grant Manager.Upon request,the Grantee will provide copies of obtained permits or permit related correspondence or documentation. Performance Standard: The Department's Grant Manager will review the list of all issued permits to verify that it meets the specifications in the Grant Work Plan and this task description, and provide any comments to the Grantee for incorporation. Upon review and written acceptance of the list of all issued permits by the Department's Grant Manager, the Grantee may proceed with payment request submittal for costs associated with permitting. c 0 0. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Permitting applications in the amount of S12,500.00. N CD Task Start and End Dates: Start—execution date; End—06/30/2021 W N U Deliverable Due Date: All task related work must be completed by, and all deliverables must be received 0 by, the task end date. Task#6: Canal#475 Support in Procurement of a Construction Contractor Task Description: Upon completion of the Construction Documents, the Consultant will assist Monroe County, who will be procuring the construction of the restoration, with the necessary procurement documents and meetings. The Consultant will provide the following services to assist Monroe County for the procurement of a contractor for the construction of the restoration: 0 • Prepare a Request for Proposal Package for Monroe County review which will include the 100% Construction documents completed by Consultant • Respond to applicable Proposers' Requests for Information (BFI's) and assist in the preparation of Addenda,including revising the Request for Proposal Documents, as required. • Attend a Pre-Proposal Conference and site walk-through and prepare meeting minutes. Conduct a Responsibility Review of the Apparent Low Bidder in accordance with requirements. • Attend a Pre-Award Conference, to discuss the Proposer's qualifications and understanding of the Project,if required. E Deliverables: Completed bidding and contractor selection as evidenced by: 1) Electronic copy of public notice of advertisement for the bid; 2) electronic access to all inquiries,questions, and comments regarding the bid documents; 3) electronic copy of bid package; 4) written notice of selected contractor; and 5) electronic copy of executed subcontract(s)provided prior to submitting any invoices for the subcontracted work. Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet the specifications in the Grant Work Plan and this task description. Upon review and written Attachment 3,DEP Agreement#: SD011 8of10 Rev. 6/14/2019 Packet Pg. 3226 N.3.g acceptance by the Department's Grant Manager of all deliverables under this task,the Grantee may proceed with payment request submittal. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include support in procurement of a construction contractor in the amount of$10,000.00. Task Start and End Dates: Start—execution date; End—06/30/2021 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. c 0 PROJECT TIMELINE: The tasks must be completed by the corresponding task end date and all deliverables must be received by the designated due date. Task/ Deliverable Task Start Task End Deliverable Task or Deliverable Title Date Date Due Date/ N No. Frequency N 1 Canal 484 Data Collection/Processing Execution 06/30/2021 06/30/2021 date Execution 2 Canal 484 Design date 06/30/2021 06/30/2021 3 Canal 484 Permitting Exedc to on 06/30/2021 06/30/2021 Canal 484 Support in Procurement of a Execution 4 Construction Contractor date 06/30/2021 06/30/2021 5 Canal 4475 Permitting Exedc��on 06/30/2021 06/30/2021 Canal 4475 Support in Procurement of Execution 0 6 a Construction Contractor date 06/30/2021 06/30/2021 N BUDGET DETAIL BY TASK: Task No. Budget Category Budget Amount 1 Contractual Services $30,000.00 Total for Task: $30,000.00 2 Contractual Services $25,000.00 Total for Task: $25,000.00 3 Contractual Services $12,500.00 Total for Task: $12,500.00 4 Contractual Services $10,000.00 Total for Task: $10,000.00 5 Contractual Services $12,500.00 Total for<Task: $12,500.00 6 Contractual Services $10,000.00 Total for Task: $10,000.00 Attachment 3,DEP Agreement#: SDO11 9of10 Rev. 6/14/2019 Packet Pg. 3227 N.3.g PROJECT BUDGET SUMMARY: Cost reimbursable grant funding must not exceed the category totals for the project as indicated below. Category Totals Grant Funding,Not to Exceed,$ Contractual Services Total $100,000 Total: $100,000 0 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 0 cv CD cv N 0 c 0 N Attachment 3,DEP Agreement#: SDO11 10 of 10 Rev. 6/14/2019 Packet Pg. 3228 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Public Records Requirements Attachment 4 1. Public Records. a. If the Agreement exceeds $35,000.00, and if Grantee is acting on behalf of Department in its performance of services under the Agreement, Grantee must allow public access to all documents,papers, letters, or other material,regardless of the physical form, characteristics, or means of transmission, made or received by Grantee in conjunction with the Agreement(Public Records),unless the Public Records are exempt from section 24(a)of Article I of the Florida Constitution or section 119.07(1), F.S. b. The Department may unilaterally terminate the Agreement if Grantee refuses to allow public access to Public Records as required by law. 2. Additional Public Records Duties of Section 119.0701,F.S.,If Applicable. For the purposes of this paragraph, the term "contract"means the "Agreement." If Grantee is a"contractor" as defined in section 119.0701(1)(a), F.S., the following provisions apply and the contractor shall: 0 a. Keep and maintain Public Records required by Department to perform the service. b. Upon request,provide Department with a copy of requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119,F.S., or as otherwise provided by law. c. A contractor who fails to provide the Public Records to Department within a reasonable time may be subject to penalties under section 119.10, F.S. cv d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the Public Records to Department. 0 e. Upon completion of the contract, transfer, at no cost,to Department all Public Records in possession of the contractor or keep and maintain Public Records required by Department to perform the service. If the contractor transfers all Public Records to Department upon completion of the contract, the contractor shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor 0 keeps and maintains Public Records upon completion of the contract, the contractor shall meet all applicable requirements for retaining Public Records.All Public Records stored electronically must be provided to Department, upon request from Department's custodian of Public Records,in a format specified by Department as compatible with the information technology systems of Department. These formatting requirements are satisfied by using the data formats as authorized in the contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the 0 contractor is authorized to access. f. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CD CHAPTER 119, F.S., TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, CONTACT THE DEPARTMENT'S CUSTODIAN OF PUBLIC RECORDS AT: Telephone: (850) 245-2118 Email: public.services jr floridadep.gov. Mailing Address: Department of Environmental Protection ATTN: Office of Ombudsman and Public Services Public Records Request 3900 Commonwealth Boulevard, MS 49 Tallahassee, Florida 32399 Attachment 4 1ofi Rev.4/27/2018 Packet Pg. 3229 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Audit Requirements (State and Federal Financial Assistance) Attachment 5 The administration of resources awarded by the Department of Environmental Protection(which may be referred to as the 'Department", 'DEP", "EDEP"or "Grantor", or other name in the agreement)to the recipient(which may be referred to as the "Recipient", "Grantee"or other name in the agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection,as described in this attachment. MONITORING c In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and 0 Section 215.97, F.S., as revised (see "AUDITS"below), monitoring procedures may include,but not be limited to, on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By entering into this Agreement,the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief W Financial Officer(CFO)or Auditor General. N AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR 0 §200.330 1. A recipient that expends$750,000 or more in Federal awards in its fiscal year,must have a single or program- specific audit conducted in accordance with the provisions of 2 CFR Part 200,Subpart F.EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all - ch sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200.502-503.An audit of the recipient conducted by the Auditor General in CD 76 accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part. CJ 2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. m 3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F-Audit Requirements,the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit mist be paid from recipient resources obtained from other federal entities. 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the internet at www.cf(la.gov Attachment 5 1 of 7 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3230 N.3.g PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2),Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance,including state financial assistance received 0 from the Department of Environmental Protection, other state agencies, and other nonstate entities. State a financial assistance does not include federal direct or pass-through awards and resources received by a 0 nonstate entity for Federal program matching requirements. r_ 0 2. In connection with the audit requirements addressed in Part II,paragraph 1;the recipient shall ensure that the audit complies with the requirements of Section 215.97(8),Florida Statutes. This includes submission of a 76 financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local r_ governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General. 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal year ending June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, W Florida Statutes,is not required. In the event that the recipient expends less than$750,000 in state financial N assistance in its fiscal year,and elects to have an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes,the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 0 4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),a recipient should access the Florida Single Audit Act website located at hops://apps.fldfs.com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at 1-ittp://www.leg.state.fl.us/AA7elcome/index.eflil of Florida's website at http://www.myflorida.com/, 6 Department of Financial Services' Website at http://www.fldfs.com/and the Auditor General's Website at http://www.myflorida.com/audgen/. 0 N PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity's policy(i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8),Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) E PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements,and required by PART I of this form shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to the Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a)(the number of copies required by 2 CFR §200.501(a)should be submitted to the Federal Audit Clearinghouse),at the following address: Attachment 5 2of7 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3231 N.3.g By Mail: Federal Audit Clearinghouse Bureau of the Census 1201 East loth Street Jeffersonville,IN 47132 Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found athttp://harvester.census.gov/facweb/ 2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: 0 A. The Department of Environmental Protection at one of the following addresses: 0 By Mail: Audit Director 6 Florida Department of Environmental Protection Office of Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: FDEP SingleAudit(c�,.dep.state.fl.us 0 B. The Auditor General's Office at the following address: 0 Auditor General Local Government Audits/342 c Claude Pepper Building,Room 401 111 West Madison Street FU Tallahassee,Florida 32399-1450 The Auditor General's website(httj2://fltuditor.gov provides instructions for filing an 0 electronic copy of a financial reporting package. 3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following 6 addresses: CJ By Mail: � Audit Director Florida Department of Environmental Protection Office of Inspector General,MS 40 E 3900 Commonwealth Boulevard U Tallahassee,Florida 32399-3000 e( Electronically: FDEPSingleAudit(a'dep.state.fl.us 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General,as applicable. Attachment 5 3of7 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3232 N.3.g 5. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package. PART V:RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five (5)years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon 0 request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of three(3)years 0 from the date the audit report is issued,unless extended in writing by the Department of Environmental Protection. r_ 0 76 cv cv N c c N CJ U Attachment 5 4of7 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3233 N.3.g 0 0 � mil y t IZII Er- Er- 25 N w w o w � p� U •� o0°s; v N E� Z Q . Q N 4.1 U4.1U U F•ry 0 O �••' � � � � U c��C V c��C U N .,� O � W N 0. U i�r i�r o � w v� ww w v� ww Packet Pg. 3234 N.3.g a a a a Al 0 0 0 0 o r 1, tL o Y Y Y 0 Y ?Q 0 a F O F O d d N d d o o _ Z� U In "Q A � t, .sue /-, � �l ;ct [~ C 'ct >, O w Z � w N do 3 � � � 3 to O �,� � � to O ,�; •� � W IZ o o d d o t ° F =o to d � -� � U Z4, cn U cn Qj o � ° UZ UZ d It to N U UQj p� L7 L7 N tfJ U GA GA o d Q o d L) L) p� m eC eC N m a�i O O �� �� Qj QJ o d o CQ o QJ aq o y o Q Qj � N Packet Pg. 3235 N.3.g U a � o � P-� U U � y w U U U � O a�i r N U r O .0 VJ CD w _ to O a� U GA � bA °" 2 y L U U O Pi O w P � o Co ct °�� a Wj w Mtn �x Packet Pg. 3236 �5 r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting April 21, 2021 Agenda Item Number: Q.6 Agenda Item Summary #3039 0 BULK ITEM: No DEPARTMENT: Sustainability 0 TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 NA 6 AGENDA ITEM WORDING: Authorization to enter into Amendment 1 to revenue Grant Agreement SD0011 from the Florida Department of Environmental Protection (FDEP) to reduce the grant by $1,860; such grant is to fund the permitting and procurement of a culvert for canal 475 on Geiger Key and the Design, Permitting and Procurement of an organic removal and backfill for Canal 84 as part of the County's canal restoration program. 0 ITEM BACKGROUND: This item is to reduce the $100,000 FDEP revenue grant 4 SDO11 by o $1860 to a final grant amount of $98,140. It was originally anticipated that the design, permitting and full procurement of the two restoration projects could be completed within the grant timeline. 0 However, there is not enough time to issue the two project solicitations, have selection committees ' select potential vendors, and award the projects. Therefore the grant tasks were modified to remove those tasks. 0 Background: This grant funds two projects. The first project is the permitting and procurement(not construction) of a culvert on canal 475 on Geiger Key. Former grant SD009 funded the design of this project. Canal 475 is located between Boca Chica Road, Sirius Lane, Star Lane and Vega Lane on Geiger Key and is rated as "poor" in water quality. It was selected based on water quality summary, ease of implementation and permitting, and cost of implementation. A culvert installation is a proven restoration technique that was vetted during the demonstration projects and is anticipated to increase the water quality in the canal. Note that the grant does not fund the construction costs of the project. E The second project is the design, permitting and procurement (not construction) of an organic removal and backfill for Canal 484 located in Rock Harbor Key Largo. Canal 84 is rated as "poor" in water quality and was selected based on water quality summary, ease of implementation and permitting and cost of implementation. In addition the residents are installing a resident-owned air curtain on this canal, avoiding the need for the county to fund construction of the air curtain or implement an MSBU to fund the operations and maintenance. Note that the grant does not fund the construction costs of the project. Grant work must be completed by June 30, 2021. Packet Pg. 3237 N.3.g PREVIOUS RELEVANT BOCC ACTION: April 15, 2020: Authorize entering in a revenue Grant Agreement SD009 from the Florida Department of Environmental Protection (FDEP) for $50,000 to fund the design of a culvert for canal 475 on Geiger Key as part of the County's canal restoration program. October 21, 2020: Authorization to enter into revenue Grant Agreement SD0011 from the Florida Department of Environmental Protection (FDEP) for $100,000 to fund the permitting and c procurement of a culvert for canal 475 on Geiger Key and the Design, Permitting and Procurement of an organic removal and backfill for Canal 84 as part of the County's canal restoration program. CONTRACT/AGREEMENT CHANGES: Revised Deliverables and $1860 reduction in grant amount N STAFF RECOMMENDATION: Approval. N DOCUMENTATION: 0 Sustainability - SDO11 Grant Amendment Sustainability - Standard Grant Form (6.20.18) SDO11 Canals 84 and 475 c FINANCIAL IMPACT: Effective Date: Upon execution by all parties Expiration Date: June 30, 2021 Dollar Value of Grant Amendment: ($1,860.00) Total Revised Dollar Value of Grant: $98,140 Total Cost to County: None 0 N Current Year Portion: 98,140 Budgeted: Not Applicable Source of Funds: DEP CPI: No Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Construction Costs Revenue Producing: Yes If yes, amount: $98,140 Grant: Yes County Match: No E Insurance Required: Yes Insurance Required by DEP from County Additional Details: REVIEWED BY: Rhonda Haag Completed 03/18/2021 12:32 PM Pedro Mercado Completed 03/18/2021 1:51 PM Purchasing Completed 03/18/2021 4:29 PM Budget and Finance Completed 03/24/2021 2:54 PM Packet Pg. 3238 N.3.g Maria Slavik Completed 03/24/2021 3:10 PM Liz Yongue Completed 04/05/2021 11:18 AM Board of County Commissioners Pending 04/21/2021 9:00 AM 0 0 76 cv CD cv N 0 c 0 CD 76 Packet Pg. 3239 N.3.g AMENDMENT NO. 1 TO AGREEMENT NO. SD011 BETWEEN FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND MONROE COUNTY BOARD OF COUNTY COMMISSIONERS This Amendment to Agreement No. SDOI 1 (Agreement)is made by and between the Department of Environmental Protection(Department),an agency of the State of Florida,and Monroe County Board of County Commissioners, l 111 12'Street Suite 408,Key West,FL 33040(Grantee), on the date last signed below. WHEREAS,the Department entered into the Agreement with the Grantee for Monroe County Canal#84 Rock Harbor Canal Organic Removal and Backfilling Design,Permitting and Procurement Restoration Project and Canal#475 Culvert Restoration Permitting and Procurement Project effective 10/23/2020; r- WHEREAS,the parties wish to amend the Agreement as set forth herein. 0. 0 NOW THEREFORE,the parties agree as follows: 76 1) The total amount of funding of the Agreement is decreased to$95,660.00(was$100,000). 2) Attachment 3,Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-A, Revised Grant N Work Plan,as attached to this Amendment and hereby incorporated into the Agreement.All references in the N Agreement to Attachment 3 shall hereinafter refer to Attachment 3-A,Revised Grant Work Plan. N 3) All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistencies may appear between the Agreement and this Amendment,the provisions of this Amendment shall control. The parties agree to the terms and conditions of this Amendment and have duly authorized their respective representatives to sign it on the dates indicated below. NROE COUNTY ATTORNEY AF PnOV EI6 A&TO FARM Monroe County Board of County Commissioners Florida Department of ASSIT!TFFiWrrM41M n RNEY a Environmental Protection Dm. '5/18/21 0 � N Bar By: ..-.... .... 0, ' V f 0- , - ', 5 Date: T,' Yl MAPOK,CLERKww__ ` / S Depraly Clerk --ter LIST OF ATTACHMENTS/EXHIBITS INCLUDED AS PART OF THIS AMENDMENT: Specify Type Letter/Number Description Attachment 3-A Revised Grant Work Plan -REMAINDER OF PAGE INTENTIONALLY LEFT BLANK- Agreement No.: SD®11 Amendment No.: 1 Iof11 Rev.3/6/2020 Packet Pg. 3240 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT WORK PLAN DEP AGREEMENT NO.: SDOII ATTACHMENT 3-A PROJECT TITLE: Monroe County Canal 484 Rock Harbor Canal Organic Removal and Backfilling Design, Permitting and Procurement Restoration Project and Canal 4475 Culvert Restoration Permitting and Procurement Project. PROJECT LOCATION: The Project will be located in two canals: Canal 484 (Figure 1) located in the Rock Harbor neighborhood, which is located within the unincorporated area of Key Largo, Monroe County,Florida. Project coordinates are latitude 25' 2'42.51"N and longitude-80029'17.27"W. 0 Canal 4475(Figure 2)located in the Tamarac Park neighborhood,which is located within the Geiger Key area of Monroe County, r- Florida. Project coordinates are latitude 24034'44.65"N and longitude- 81039'20.28"W. Legend k Canal Far print CD 14 IrA If �n '' is �� �'� ��. 9a .`a_ '�.'N5 J• �f t Figure 1 —Canal 4 84 Agreement No.: SDO i i Amendment No.: 1 2of11 Rev.3/6/2020 Packet Pg. 3241 N.3.g NiSR v Q1i t�S �t S t, L P d st t 1raj t • a s / Via, , rD 0 r� N CD Al Canal 475yj .2 Figure 2 —Canal 4475 PROJECT BACKGROUND: The Water Quality Protection Program(WQPP)Action Plan of the Florida Keys National Marine Sanctuary identified impaired water quality in residential canals as a priority for corrective action. Canal restoration is an C important and vital step in the County's continued dedication to improve the overall quality of our nearshore waters and will have 2 a positive impact on the canal's property values. 0 N In 2013, Monroe County (Grantee) completed a comprehensive Canal Management Master Plan (CMMP) in order to provide a framework to identify,prioritize and correct water quality impairments within the entire Florida ED Keys canal network. In total, out of 502 canals, 171 canals received a Good water quality classification, but 180 received only a Fair classification, and 131 received the lowest Poor classification. Canals receiving a Poor classification were scored and ranked using specific canal attributes in order to provide a list of high priority canals which were suitable for consideration of various public works restoration projects. Much work has been completed in restoring these Poor canals however additional management and planning is required to continue E the program including coordinating with the Department of Economic Opportunity on the implementation of the Canal Work Program, attending meetings with stakeholders and preparing grants for execution of the projects. ' Canal 484 in Key Largo was identified as a Poor canal that is filled with organic sediment, has deep pockets, lacks oxygen, and is in need of a restoration. Canal 4475 Design was completed in FY20 using FDEP Agreement No. SD009. The design involved the evaluation of a culvert to allow the incoming tide to flush the stagnant portions of the canal. The dimensions and Agreement No.: SDO i i Amendment No.: 1 3ofII Rev.3/6/2020 Packet Pg. 3242 N.3.g locations of the culvert was finalized during this phase to ensure adequate flushing was achieved to improve the water quality within the canal. The goal of the proposed improvements is to restore the impaired waters of the canal, and to increase the dissolved oxygen levels to meet State 62-302 Class III marine water quality standards. PROJECT DESCRIPTION: Much work has been accomplished by Monroe County in implementing seven canal restoration projects that included air curtains, culverts, organic removal, and backfilling. The proposed restoration of Canal 484 involves organic removal to dispose of the degraded seaweed that has accumulated in the back end of the canal and backfilling to raise the canal bottom to 6 feet below the Mean Sea Level, which is the optimum depth to allow for tidal flow in and out of the canal. The proposed restoration of Canal 4475 involves the installation of a 24" x 38" reinforced concrete elliptical c culvert with manatee grates between the dead-end canals to restore the flushing and increase the dissolved oxygen ' within the canal systems. TASK: Task #1: Canal#84 Data Collection/Processing e( Task Description: The Grantee will subcontract the work to a qualified and licensed consultant, selected through the Grantee's procurement process. The Grantee shall prepare and solicit bids utilizing a bid package in accordance with state and federal laws and this Agreement. Included in this task are pre-bid meeting(s)in response to bid questions. The consultant will collect approximately nine (9) soil cores to characterize the sediment composition in the project area. The sediment cores will be classified in the field using the Unified Soil a Classification System (USCS), including apparent grain size distribution, apparent organic content. and apparent o plasticity. c Soil samples will be collected from the sediment cores for laboratory testing to determine disposal options. The 2 tests will be performed by a State National Environmental Laboratory Accreditation Conference (NELAC) 76 certified laboratory. DEP has previously indicated that the following tests are required: 0 • Organochlorine Pesticides and PCBs by 8081 /8082 0 • Chlorinated Herbicides by 8151 2 • 8 RCRA Metals by 6010/7471 C' • Copper by 6010 • Polynuclear Aromatic Hydrocarbons (PAHs)by 8270 low level • Total Recoverable Petroleum Hydrocarbons (TRPH)by FL-PRO • TCLP metals a E Additionally, physical testing of one composite sample will be performed by the consultant's Geotechnical Lab and will consist of the following: • Organic Content by ASTM D-297 4 • Grain size distribution by ASTM D-422 • 200 Mesh Sieve Distribution by ASTM D-1140 Agreement No.: SDO i i Amendment No.: 1 4 of 11 Rev.3/6/2020 Packet Pg. 3243 N.3.g In order to select the appropriate polymer for dewatering, the consultant will collect 5 gallons of sediment and 5 gallons of canal water for bench scale testing, with the bench scale testing to be completed by two separate polymer manufacturers. The bench scale testing will select the most appropriate polymer using a jar test, followed by simulation of dewatering rates and final percent solids for a mechanical and passive dewatering application. The consultant will conduct one bathymetric and topographic survey for the affected canal area and surrounding structures within the project boundary. The bathymetric surveys will be carried out utilizing a survey- grade GPS unit operating in Real Time Kinematic (RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a boat to traverse the canal area as best as possible to establish a grid of canal bottom elevations sufficient to develop a digital elevation model. The topographic data will be acquired using traditional survey methodologies for the road, existing utilities, private property, and any other significant structure within the project boundary. Jurisdictional wetland lines and associated water elevations will be determined as required for o permitting. Topographic and bathymetric maps will be prepared for design and permitting of the project. The - survey and subsequent work will be relative to the North American Datum of 1983/2007 Adjustment(NAD83/07) 0 and the North American Vertical Datum of 1988 (NAVD88) based on nearby National Geodetic Survey (NGS) and/or Florida Department of Transportation (FDOT) horizontal and vertical geodetic control monuments. Surveying and mapping services associated with this assignment will conform with the applicable requirements of the Department's Bureau of Survey and Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17, Standards of Practice,pursuant to Chapter 472, Florida Statutes. N The consultant shall conduct a determination of the boundaries of jurisdictional waters of the U.S., including a wetlands, on the subject site as required for permitting. Wetlands will be defined using the Routine on - Site Determination method as described in the 1987 United States Army Corps of Engineers (USACE) Corps of 0- Engineers Wetlands Delineation Manual or the Delineation of the Landward Extent of Wetlands and Surface o Waters [Florida Department of Environmental Protection (FDEP), Chapter 62.340, F.A.C]. Both protocols use a series of tests to address three characteristics of wetlands, including the presence/absence of hydrophytic vegetation, wetland hydrology, and hydric soils. Prior to the site visit, Consultant will research and assemble 2 available soil surveys, site topographic maps, and National Wetland Inventory maps to preliminarily identify 2_ potential waters of the U.S.,wetlands and streams. Consultant will then conduct the field visit to characterize the �? delineated wetlands. Delineation includes on-site determination, marking in the field with a handheld GPS unit 0- (sub-meter accuracy), and flagging of the aerial extent of each wetland (if any). If any wetlands are identified, then a Uniform Mitigation Assessment Method(UMAM)form will be completed.In conjunction with the wetland delineation, a threatened and endangered species survey as required in an Environmental Resource Permit(ERP) for the proposed action. Consultant scientist permitted by the Florida Keys National Marine Sanctuary (FKNMS) will conduct an in-water survey of the benthos to determine the presence of sensitive aquatic resources (i.e. seagrasses, corals, or sponges)within the immediate area of the project a� The consultant will conduct an engineering site visit to determine the site conditions, such as seawall conditions, existing utilities, and construction staging areas within the project boundary. The consultant will prepare and distribute via certified mail a notification letter to all property owners on the canal discussing the proposed restoration and attend one (1) neighborhood public meeting to discuss the proposed proj ect. Contact will be made with select property owner(s) for initial determination of approval for staging area use/equipment placement. If verbal approval for staging/equipment area use is obtained, an access Agreement No.: SDOI I Amendment No.: 1 5ofII Rev.3/6/2020 Packet Pg. 3244 N.3.g agreement/easement will be prepared for approval by Monroe County and signatures will be obtained from the property owner. Deliverables: An electronic copy of the Bathymetric and Topographic Survey, Engineering and Ecological Reports. Completed bidding and contractor selection as evidenced by: 1) Electronic copy of public notice of advertisement for the bid; 2) electronic access to all inquiries, questions, and comments regarding the bid documents; 3) electronic copy of bid package; 4) written notice of selected contractor; 5) electronic copy of executed subcontract(s)provided prior to submitting any invoices for the subcontracted work; and(6) copy of the property owners' notification letter, public meeting announcement, and any staging/equipment area use agreements. Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet — the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the UJ Department's Grant Manager of all deliverables under this task the Grantee may proceed with payment request o submittal_ 0 Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Engineering design and access coordination in the amount of$30,000.00. N Task Start and End Dates: Start—execution date; End—06/30/2021 0 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. c Task #2: Canal #84 Desi2 Task Description: The Consultant will prepare preliminary design plans and technical specifications for the r- project. The preliminary design plans will consist of an existing site plan, proposed site plan, proposed grading U plans, erosion and sediment control plans, and construction details. 0 N Consultant will coordinate and hold pre-application permitting meetings with the South Florida Water Management District(SFWMD), USACE, County, and FKNMS using the preliminary design plans. Consultant will prepare meeting minutes and provide to the County. Consultant will update the plans and specifications in response to regulatory agency comments. Consultant will prepare final design plans,technical specifications, and engineer's construction cost estimate for project. The final design plans will include an existing site plan, proposed site plan, proposed grading plans, erosion and sediment control plans, cut/fill analysis and construction details. Consultant will review plans for the resident-owned air curtain and make modifications as necessary for the air curtain to meet the County's needs. Deliverables: An electronic copy of the final design, including professional certification as applicable, submitted to the Department's Grant Manager. Agreement No.: SDO i i Amendment No.: 1 6of11 Rev.3/6/2020 Packet Pg. 3245 N.3.g Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the Department's Grant Manager of all deliverables under this task the Grantee may proceed with payment request submittal. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Engineering design in the amount of $25,000.00. Task Start and End Dates: Start—execution date; End—06/30/2021 w Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, p the task end date. Task #3: Canal #84 Permitting Task Description: The Consultant will incorporate comments received during the pre-application meetings to E_ complete and submit local, state, and federal permit applications as required, using the final design plans. Permit applications will be submitted to the following agencies: CD N • SFWMD • USACE • FKNMS • Monroe County The Consultant will respond to Requests for Additional Information for each permit application. If impacts to wetlands or benthic resources are identified, the Consultant will coordinate appropriate mitigation either onsite 2 76 or through the purchase of mitigation credits. Deliverables: A list of all required permits identifying issue dates and issuing authorities submitted to the 0 Department's Grant Manager.Upon request,the Grantee will provide copies of obtained permits or permit related correspondence or documentation. Performance Standard: The Department's Grant Manager will review the list of all issued permits to verify that ' it meets the specifications in the Grant Work Plan and this task description and provide any comments to the Grantee for incorporation. Upon review and written acceptance of the list of all issued permits by the Department's Grant Manager,the Grantee may proceed with payment request submittal for costs associated with permitting. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Permitting applications in the amount of$12,500.00. Task Start and End Dates: Start—execution date; End—06/30/2021 Agreement No.: SDOI I Amendment No.: 1 7of11 Rev.3/6/2020 Packet Pg. 3246 N.3.g Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. Task #4: Canal#84 Support in Procurement of a Construction Contractor Task Description: Upon completion of the Construction Documents,the Consultant will assist Monroe County, who will be procuring the construction of the restoration, with the necessary procurement documents and meetings. The Consultant will provide the following services to assist Monroe County for the procurement of a contractor for the construction of the restoration: • Prepare a Request for Proposal Package for Monroe County review which will include the 100% Construction documents completed by Consultant. w a • Respond to applicable Proposers' Requests for Information (RFPs) and assist in the preparation of o Addenda, including revising the Request for Proposal Documents, as required. _ • Attend a Pre-Proposal Conference and prepare meeting minutes. Deliverables: Completed bidding as evidenced by: 1) Electronic copy of public notice of advertisement for the bid; 2) electronic access to all inquiries, questions, and comments regarding the bid documents; and 3) electronic copy of bid package. N Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet y the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the Department's Grant Manager of all deliverables under this task, the Grantee may proceed with payment request submittal. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include support in procurement of a construction contractor in the amount of$9,070.00. 0 Task Start and End Dates: Start—execution date; End—06/30/2021 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. Task #5: Canal #475 Permitting Task Description: The Consultant will incorporate comments received during the pre-application meetings to U complete and submit local, state, and federal permit applications as required, using the final design plans. Permit applications will be submitted to the following agencies: • SFWMD • USACE • FKNMS • Monroe County Agreement No.: SDO i i Amendment No.: 1 8 of I I Rev.3/6/2020 Packet Pg. 3247 N.3.g The Consultant will respond to Requests for Additional Information for each permit application. If impacts to wetlands or benthic resources are identified, the Consultant will coordinate appropriate mitigation either onsite or through the purchase of mitigation credits. Deliverables: A list of all required permits identifying issue dates and issuing authorities submitted to the Department's Grant Manager.Upon request,the Grantee will provide copies of obtained permits or permit related correspondence or documentation. Performance Standard: The Department's Grant Manager will review the list of all issued permits to verify that it meets the specifications in the Grant Work Plan and this task description, and provide any comments to the Grantee for incorporation. Upon review and written acceptance of the list of all issued permits by the Department's Grant Manager,the Grantee may proceed with payment request submittal for costs associated with permitting. 0 Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of - the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include Permitting applications in the amount of$12,500.00. Task Start and End Dates: Start—execution date; End—06/30/2021 N Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by a the task end date. Task #6: Canal #475 Support in Procurement of a Construction Contractor Task Description: Upon completion of the Construction Documents,the Consultant will assist Monroe County, W who will be procuring the construction of the restoration, with the necessary procurement documents and 2 meetings. The Consultant will provide the following services to assist Monroe County for the procurement of a r- contractor for the construction of the restoration: 0 • Prepare a Request for Proposal Package for Monroe County review which will include the 100% Construction documents completed by Consultant. 2 CD Deliverables:Electronic copy of bid package including scope of work,technical specifications,bid schedule, and ti permits. Performance Standard: The Department's Grant Manager will review the deliverables to verify that they meet E the specifications in the Grant Work Plan and this task description. Upon review and written acceptance by the Department's Grant Manager of all deliverables under this task, the Grantee may proceed with payment request submittal. Payment Request Schedule: Grantee may submit a payment request for cost reimbursement upon completion of the task and Department approval of all associated task deliverables. Task Budget: Allowable budget categories and costs for this task include support in procurement of a construction contractor in the amount of$6,590.00. Agreement No.: SDO i i Amendment No.: 1 9of11 Rev.3/6/2020 Packet Pg. 3248 N.3.g Task Start and End Dates: Start—execution date; End—06/30/2021 Deliverable Due Date: All task related work must be completed by, and all deliverables must be received by, the task end date. PROJECT TIMELINE: The tasks must be completed by the corresponding task end date and all deliverables must be received by the designated due date. Task/ Deliverable Task Start Task End Deliverabl Task or Deliverable Title DueDate/' e No. Date Date Frequency -� 1 Canal 484 Data Execution 06/30/2021 06/30/2021 C ol I ecti on/Proces sing date 0 Execution r- 2 Canal 484 Design 06/30/2021 06/30/2021 0. date 3 Canal 484 Permitting Execution 06/30/2021 06/30/2021 date 4 Canal 484 Support in Procurement Execution 06/30/2021 06/30/2021 of a Construction Contractor date 5 Canal 4475 Permitting Exedc uttion 06/30/2021 06/30/2021 te Canal 4475 Support in Procurement Execution 6 06/30/2021 06/30/2021 of a Construction Contractor date BUDGET DETAIL BY TASK: Task No. Budget Category Budget Amount' 1 Contractual Services $30,000.00 Total for Task: $30,000.00 0 2 Contractual Services $25,000.00 Total for Task: $25,000.00 3 Contractual Services $12,500.00 Total for Task: $12,500.00 4 Contractual Services $9,070.00 Total for Task: $9,07000 5 Contractual Services $12,500.00 Total for Task: $12,500.00 6 Contractual Services $6,590.00 Total for Task: $6,59000 et PROJECT BUDGET SUMMARY: Cost reimbursable grant funding must not exceed the category totals for the project as indicated below. Category Totals Grant Funding,Not to Exceed„$ Agreement No.: SDO i i Amendment No.: i 10 of 11 Rev.3/6/2020 Packet Pg. 3249 N.3.g Contractual Services Total $95,660.00 Total: $95,660.00 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 0 0 cv CD cv N 0 c 0 N u Agreement No.: SDOI I Amendment No.: I 11 of 11 Rev.3/6/2020 Packet Pg. 3250 �5 r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting April 21, 2021 Agenda Item Number: Q.11 Agenda Item Summary #7265 0 BULK ITEM: Yes DEPARTMENT: Sustainability 0 TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 N/A 6 AGENDA ITEM WORDING: Approval of revenue grant agreement 4LPA0089 with the Florida Department of Environmental Protection to authorize revenue funds of $1,299,984.65 for a canal restoration for canal 84 and program management services; and authorize the County Administrator to execute the Grant. 0 ITEM BACKGROUND: This item approves revenue grant agreement 4LPA0089 with the Florida Department of Environmental Protection to authorize $1,299,984.65 of reallocated Stewardship grant funds for use in a canal restoration for canal 84 in Rock Harbor in Key Largo and for general program/project management services. Of note is the residents' anticipated participation in the restoration project, to install a permitted air curtain to keep out the floating seaweed. This will help protect the County's investment in the project, and a County assessment will not be required as long as the residents maintain the air curtain y themselves. In 2013, Monroe County completed a comprehensive Canal Management Master Plan (CMMP) in order to provide a framework to identify,prioritize, and correct water quality impairments within the entire Florida Keys canal network. In total, out of 502 canals, 171 canals received a Good water quality classification, but 180 received only a Fair classification, and 131 received the lowest Poor classification. Canals receiving a Poor classification were scored and ranked using specific canal E attributes in order to provide a list of high priority canals which were suitable for consideration of various public works restoration projects. < Canal 484 in Key Largo was identified as a Poor canal that is filled with organic sediment, has deep pockets, lacks oxygen, and needs restoration. Canal 484 in Rock Harbor will be restored through the removal of organic material in the form of degraded seaweed that has accumulated in the back end of the canal, and backfilling to raise the canal bottom to 6 feet below the Mean Sea Level, which is the optimum depth to allow for tidal flow in and out of the canal. The residents are installing an air curtain to help keep out the seaweed. These improvements are anticipated to restore the impaired waters of the canal and bring the dissolved oxygen levels up to meet marine water quality standards. Packet Pg. 3251 N.3.g PREVIOUS RELEVANT BOCC ACTION: 04/21/21: [Submitted] Approval of Amendment No. 3 to the revenue grant agreement 4LP44074 with the Florida Department of Environmental Protection to authorize a reallocation of $1,299,235.11 to new Stewardship grant LPA0089; and authorize the County Administrator to execute the amendment. CONTRACT/AGREEMENT CHANGES: New Grant 0 STAFF RECOMMENDATION: Approval 76 DOCUMENTATION: DEP Grant LPA0089 for C84 Restoration approved cv FINANCIAL IMPACT: W N Effective Date: Upon Execution Expiration Date: December 31, 2022 Total Dollar Value of GRANT: $1,299,984.65 Total Cost to County: $0 0 Current Year Portion: N/A Budgeted: No Source of Funds: FDEP Stewardship Funds CPI: N/A Indirect Costs: N/A y Estimated Ongoing Costs Not Included in above dollar amounts: None 2 Revenue Producing: N/A If yes, amount: Grant: Yes County Match: N/A Insurance Required: Yes by FDEP on behalf of the County 0 Additional Details: REVIEWED BY: Rhonda Haag Completed 04/05/2021 2:04 PM Pedro Mercado Completed 04/06/2021 8:51 AM Purchasing Completed 04/06/2021 8:54 AM Budget and Finance Completed 04/06/2021 4:12 PM Maria Slavik Completed 04/06/2021 4:31 PM < Liz Yongue Completed 04/06/2021 4:47 PM Board of County Commissioners Pending 04/21/2021 9:00 AM Packet Pg. 3252 N.3.g AMENDMENT NO.3 TO AGREEMENT NO.LP44074 BETWEEN FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND MONROE COUNTY This Amendment to Agreement No. Agreement 44074, as previously amended, (Agreement) is made by and between the Department of Environmental Protection(Department), an agency of the State of Florida, and Monroe County(Grantee),on the date last signed below. WHEREAS, the Department entered into the Agreement with the Grantee for Monroe County Marine Debris Removal,effective September 5,2018; and amended January 7,2019 and October 15,2019,and 0 WHEREAS, funding in the amount of: (1) $4,000,000 was provided under Line Item 1593A of the 2017-2018 c General Appropriations Act, (2) $1,500,000 was provided under Line Item 1580A of the 2018-2019 General Appropriations Act, and (3) $1,800,000 was provided under Line Item 1660A of the 2019-20 General CL Appropriations Act for Monroe County Marine Debris Removal,("Project"); and, 76 WHEREAS, the Grantee has requested a reduction in funds, a reallocation of the budget for the project, and extension of the Agreement to complete the additional work; and, cv WHEREAS, the grant amount is hereby reduced by $1,299,23511, and the adjusted total grant amount is W $6,000,764.89; and NOW THEREFORE,the parties agree as follows: 0 i. The Agreement is effective until December 31,2022. The reimbursement period for this Agreement begins on July 1, 2017 and ends at the expiration of the Agreement. The Department and the Grantee shall continue to perform their respective duties during this extension period pursuant to the same terms and c conditions provided in the Agreement. 2. Attachment 3-2,Revised Grant Work Plan,is hereby deleted in its entirety and replaced with Exhibit A- 3,Revised Grant Work Plan,as attached to this Amendment and hereby incorporated into the Agreement. All references in the Agreement to Exhibit A shall hereinafter refer to Attachment A-3, Revised Grant 0 Work Plan. 3. Attachment 5-1,Revised Special Audit Requirements,is hereby deleted in its entirety and replaced with Attachment 5-2, Revised Special Audit Requirements, attached hereto and made a part of the 6 Agreement. All references in the Agreement to Attachment 5, shall hereinafter refer to Attachment 5-2, Revised Special Audit Requirements. 4. All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistency may appear between the Agreement and this Amendment,the provisions of this Amendment shall control. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No.LP0074 Amendment No. 3,Page i of 2 Packet Pg. 3253 N.3.g IN WITNESS WHEREOF,the parties have caused this amendment to Agreement No.LP44074 to be duly executed, the day and year last written below. MONROE COUNTY STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION By: By: Roman Gastesi,County Administrator Trina Vielhauer,Division Director Date: Date: 0 NROE COUNTY A PNEY c Ar 130 ' FORMSue Leitholf,DEP Grant Manager 76 PD 0 J. A SA U ATTORNEY ®late 3/12/21 Sandra Waters,DEP QC Reviewer N cv N List of attachments/exhibits included as part of this Amendment: 0 Letter/ Specify Type Number Description(include number of pages) Exhibit A-3 Revised Grant Work Plan(3 Pages) Attachment 5-2 Revised Special Audit Requirements(6 Pages) 76 c N CJ DEP Agreement No.LP0074 Amendment No. 3,Page 2 of 2 Packet Pg. 3254 N.3.g EXHIBIT A-3 REVISED GRANT WORK PLAN PROJECT TITLE: Monroe County Marine Debris Removal and Management PROJECT LOCATION: The Project will be located within canals in unincorporated Monroe County. PROJECT BACKGROUND: On September 10,2017 the Florida Keys were struck by Hurricane Irma, a Category 4 storm which caused extensive damage to homes and properties. A significant amount of debris was deposited in the estimated 500+ canals throughout the Keys adjacent to the damaged homes and properties as a result of the hurricane force winds. c 0 Monroe County(Grantee)requested and received funding assistance from the United States Department of 0 Agriculture (USDA) National Resources Conservation Service (MRCS) Emergency Watershed Program (EWP). This program provided public assistance funds for disaster response related marine debris removal and disposal operations. Tasks I and 2 (now complete) began in August 2018 and continued through to October 2019. A total of 247 canals were ultimately approved by NRCS in Monroe County,the City of Marathon and the Village of Islamorada for clearing, and were cleaned of debris, with a grand total of 16,380 Cubic Yards (CY) of debris removed. 0 Tasks 3 and 4 will cover marine debris removal services as a result of Hurricane Irma from up to 108 canals in unincorporated Monroe County, which are canals not covered under the USDA NRCS EWP marine O debris and sediment removal project. c PROJECT DESCRIPTION: The Grantee's contractors will monitor the removal and remove marine debris and sediment from canals.Work includes the identification of locations in the water where significant marine debris exists, locating,removing, monitoring the removal, and transporting of the marine debris to debris sites. 0 The definition of marine debris includes: • Vegetation, hazardous waste, construction and demolition debris, propane tanks, white goods, e- waste, docks,non-marine vehicles, motorhomes, seawalls, and houses or portions of houses; • Organic material, sand or silt deposited into the canals as a result of Hurricane Irma; • Traps and other man-made materials, and floating structures. The Grantee will also utilize a contractor to provide project management to confirm compliance with NRCS requirements and all state statutes and local ordinances. The Grantee's consultant shall provide project E management and disaster related services in canals and temporary debris management area(TDMA) sites. The consultant will oversee the contractor activity and manage the marine debris site and address daily safety reports and corrective action recommendations. In addition, the Grantee will monitor the activities conducted under local, state and federal permit requirements for applicable marine debris removal work. DEP Agreement No. LP44074, Exhibit A-3,Page I of 3 Packet Pg. 3255 N.3.g TASKS: All documentation should be submitted electronically unless otherwise indicated. Task 1: Marine Debris Removal USDA NRCS EWP (COMPLETE) Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal contract document. Documentation: The Grantee will submit with each payment request a signed acceptance of the completed work to date by the Grantee and records of the amount of debris removed and any records associated with disposal of the removed material. 0 Performance Standard: The Department's Grant Manager will review the documentation to verify that 0 the deliverables are completed as described above.Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. N CD Task 2: Proiect Management and Disaster Related Services USDA NRCS EWP (COMPLETE) cv N Deliverables: The Grantee will utilize a contractor to provide project management and other disaster 0 related services to confirm compliance with NRCS requirements and all state statutes and local ordinances. 0 Documentation: The Grantee will submit interim progress status summaries including summary of 0 inspections, meeting minutes and field notes, as applicable. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above.Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. 0 N Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. CD Task 3: Marine Debris Removal—Not Covered by USDA NRCS EWP Deliverables: The Grantee will remove marine debris from canals in accordance with the debris removal contract document. Documentation: The Grantee will submit with each payment request a signed acceptance of the completed work to date by the Grantee and records of the amount of debris removed and any records associated with disposal of the removed material. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the Department's Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. DEP Agreement No. LP44074, Exhibit A-3, Page 2 of 3 Packet Pg. 3256 N.3.g Task 4: Project Management, Monitoring and Disaster Related Services — Not Covered by USDA NRCS EWP Deliverables: The Grantee will utilize a contractor to provide monitoring, project management and other disaster related services to confirm compliance with FDEP requirements and all state statutes and local ordinances. Documentation: The Grantee will submit interim progress status summaries including summary of inspections, meeting minutes and field notes, as applicable. Performance Standard: The Department's Grant Manager will review the documentation to verify that the deliverables are completed as described above. Upon review and written acceptance by the c Department's Grant Manager, the Grantee may proceed with payment request submittal. 0 Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all documentation `V cv received by, the corresponding task end date. N Task Budget Budget Task Start Task End No. Task Title Category Amount Date Date 0. Marine Debris Removal Contractual 1 $5,137,785.03 07/01/2017 10/31/2019 —USDA NRCS EWP Services Project Management and Disaster Related Contractual 2 Services—USDA NRCS Services $177,299.86 07/01/2017 10/31/2019 EWP Marine Debris Removal 3 —Not Covered by USDA Contractual $150 000.00 07/01/2017 6/30/2022 0 NRCS EWP Services Project Management, Monitoring and Disaster Contractual 4 Related Services—Not $535,680.00 07/01/2017 6/30/2022 Covered by USDA Services NRCS EWP Total: $6,000,764.89 Note that,per Section 4 of the Agreement, authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of the Department if the Legislature reduces or eliminates appropriations.Extending the contract end date carries the risk that funds for this project may become unavailable in the future. This should be a consideration for the Grantee with this and future requests for extension. DEP Agreement No. LP44074, Exhibit A-3, Page 3 of 3 Packet Pg. 3257 N.3.g STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Revised Special Audit Requirements (State and Federal Financial Assistance) Attachment 5-2 The administration of resources awarded by the Department of Environmental Protection(which may be referred to as the 'Department", 'DEP", "EDEP"or "Grantor", or other name in the agreement)to the recipient(which may be referred to as the "Recipient", "Grantee"or other name in the agreement)may be subject to audits and/or monitoring by the Department of Environmental Protection,as described in this attachment. MONITORING c In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and 0 Section 215.97, F.S., as revised (see "AUDITS"below), monitoring procedures may include,but not be limited to, on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By entering into this Agreement,the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit.The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief W Financial Officer(CFO)or Auditor General. N AUDITS PART I:FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR 0 §200.330 I. A recipient that expends$750,000 or more in Federal awards in its fiscal year,must have a single or program- specific audit conducted in accordance with the provisions of 2 CFR Part 200,Subpart F.EXHIBIT I to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all - ch sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200.502-503.An audit of the recipient conducted by the Auditor General in CD 76 accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part. CJ 2. For the audit requirements addressed in Part I,paragraph 1,the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200.508-512. m 3. A recipient that expends less than$750,00 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F-Audit Requirements,the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other federal entities. 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance(CFDA)via the internet at www.cfda.gov Attachment 5-2 1 of 6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3258 N.3.g PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2),Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 691-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year,the recipient shall consider all sources of state financial assistance,including state financial assistance received 0 from the Department of Environmental Protection, other state agencies, and other nonstate entities. State a financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. 0 2. In connection with the audit requirements addressed in Part II,paragraph 1;the recipient shall ensure that the audit complies with the requirements of Section 215.97(8),Florida Statutes. This includes submission of a ru financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General. 3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal year ending June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, W Florida Statutes,is not required. In the event that the recipient expends less than$750,000 in state financial N assistance in its fiscal year,and elects to have an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes,the cost of the audit must be paid from the non-state entity's resources(i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 0 4. For information regarding the Florida Catalog of State Financial Assistance(CSFA),arecipient should access the Florida Single Audit Act web site located at hops://apps.fldfs.com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at 1-ittp://www.leg.state.fl.us/Vi7elcome/index.efm, State of Florida's website at http://www.mvflorida.com/, 6 Department of Financial Services' Website at http://www.fldfs.com/and the Auditor General's Website at http://www.myflorida.com/audgeli/. 0 N PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to sped any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity's policy(i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). pursuant to Section 215.97(8),Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) E PART IV:REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements,and required by PART I of this form shall be submitted,when required by 2 CFR 200.512,by or on behalf of the recipient directly to the Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.36 and 200.512 A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a)(the number of copies required by 2 CFR §200.501(a)should be submitted to the Federal Audit Clearinghouse),at the following address: Attachment 5-2 2of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3259 N.3.g By Mail: Federal Audit Clearinghouse Bureau of the Census 1201 East loth Street Jeffersonville,IN 47132 Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1, 2008,must be submitted using the Federal Clearinghouse's Internet Data Entry System which can be found athttp://harvester.census.gov/faeweb/ 2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: 0 A. The Department of Environmental Protection at one of the following addresses: 0 By Mail: Audit Director 6 Florida Department of Environmental Protection Office of Inspector General,MS 40 3900 Commonwealth Boulevard Tallahassee,Florida 32399-3000 Electronically: FDEPSingleAudit(c�,.dep.state.fl.us 0 B. The Auditor General's Office at the following address: 0 Auditor General Local Government Audits/342 c Claude Pepper Building,Room 401 111 West Madison Street FU Tallahassee,Florida 32399-1450 The Auditor General's website(http://fltuditor.gov provides instructions for filing an 0 electronic copy of a financial reporting package. 3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at one of the following 6 addresses: CJ By Mail: � Audit Director Florida Department of Environmental Protection Office of Inspector General,MS 40 E 3900 Commonwealth Boulevard U Tallahassee,Florida 32399-3000 Electronically: FDEPSingleAudit(c).dep.state.fl.us 4. Any reports, management letters, or other information required to be submitted to the Department of Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General,as applicable. Attachment 5-2 3of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3260 N.3.g 5. Recipients,when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package. PART V:RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five(5)years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon 0 request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of three (3)years 0 from the date the audit report is issued,unless extended in writing by the Department of Environmental Protection. r_ 0 76 cv cv N 0 c 0 N CJ U Attachment 5-2 4of6 BGS-DEP 55-215 revised 7/2019 Packet Pg. 3261 (03a o4podoU lenuuV L ) spefoid uogejo4sai ' a a®l s4uejB ' :4u9ua o 44 N to M Cl)N Z � IZII ILL_ d 0 N E E � w w 0 Z o � O � � U U 0 o y � � � � v � U .•1 r•+ O � y,, � D! I U � •� ao � v � v W W N N ZI y N 15 Q C C W y � U U w �" a (03a o4podoU lenuuV L ) spefoid uogejo4sai ' a a®l s4uejB ' :4u9wq3e44V co to M Cl)N Z � ILL_ 4 14) O s� cC cC O L eC L eC (�1 U � �U �U U T U � � � � �U {i3�,��� +� •H �' U O sty � � � � fay � •� .�, � � o -o t M ao u tc p pj o >C O O O O O U by O L" � L" d' o � � cC � cC � cC � � d' o � ° � � � o •� aVi (JI) cC cC cC cC (JI) Pi N = � = P— = tt tj vi o aq aq z PE P— a a 3 a cr �5 r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w Mike Forster,District 5 County Commission Meeting April 21, 2021 Agenda Item Number: U.6 Agenda Item Summary #7548 REVISED ITEM WORDING: Updated grant value from $149,000 to $149,999 in Item -Wording, 0 Background and fiscal Impact Narative. BULK ITEM: No DEPARTMENT: Sustainability 0 TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 76 N/A AGENDA ITEM WORDING: Approval and acceptance of a ' $149,999 revenue based Grant Agreement No. X7-02D01921-0 from the United States Environmental Protection Agency "EPA" for four canal planning projects to provide 1)public outreach on canal water quality issues, 2) Phase II of the sargassum management master plan, 3) design of a seaweed barrier pilot project and 4) targeted water quality monitoring within canals in the Keys; retroactive to March 1, 2021 with $0 local match required; and to ratify the Certificate Regarding Lobbying by Monroe County. ITEM BACKGROUND: Last year EPA issued their FY20 South Florida Special Initiatives Request for Proposals (RFP). County staff prepared a grant application in the amount of 2 &444-,000$149,999 of grant funds, with $0 local match, and submitted the grant application on August 7, 2020. Notice of the grant award was provided and Grant Agreement Number X7- 02D01921-0 was received on April 16, 2021. The County has 21 days to accept the grant. This grant 0 will be utilized to continue the initiative in improving the water quality in the Florida Keys. The Water Quality Protection Program (WQPP) Action Plan of the Florida Keys National Marine Sanctuary (FKNMS) identifies impaired water quality in residential canals as a priority for corrective action (FDEP, 2013). A key goal of the Canal Management Master Plan (CMMP) is to identify and implement pilot projects that demonstrate innovated approaches to restoring water quality in the canal systems in the Florida Keys. Previous Phase I and II of the Canal Management Master Plan (CMMP) included the assessment of the 502 residential canals in the Keys using biological indicators and the FDEP dissolved oxygen (DO) standard. Previous Phase ILIA of the CMMP included the refinement of the Dissolved Oxygen data for all 311 Fair or Poor ranked canals using the modified FDEP Dissolved Oxygen standard. The objective for this scope of work is to improve and maintain the overall water quality of the canals, near shore and coastal waters of the FKNMS. The grant work includes the following four tasks: 1) Public workshops to engage and educate the residents of the Florida Keys about the Canal Management Master Plan (CMMP), need for canal restorations, best water management practices, Packet Pg. 3264 N.3.g and the efforts Monroe County is taking to implement restoration technologies in the residential canals; 2) Sargassum Management Master Plan Phase II that will focus more specifically on filling in the data gaps identified during Phase I of the Sargassum Management Master Plan(SMMP)and identify potential pilot studies to evaluate beneficial reuse options; 3) Seaweed Barrier (design) Demonstration Project - in 2019, Monroe County received a USEPA grant for a seaweed barrier technology evaluation. Several potential technologies were identified, and a preferred design was developed. Monroe County will now move forward with a Phase 11 pilot w project for the site selection,final design, and permitting of the preferred seaweed barrier system; a 0 4) Targeted Canal Water Quality Monitoring- in 2017, Monroe County received a USEPA grant for 0 Dissolved Oxygen canal water sampling. The purpose of this new data collection effort is to obtain additional water quality data. This grant is for planning work for County-wide canals. cv cv PREVIOUS RELEVANT BOCC ACTION: N/A 0 CONTRACT/AGREEMENT CHANGES: N/A c STAFF RECOMMENDATION: Approval. 2 DOCUMENTATION: 0 Sustainability -X7-02D01921-0 Monroe County NOA - stamped Sustainability - Cert Lobbying Nov. 2020 2 Monroe County FY20 SFL - EPA Grant- August 2020 C' FINANCIAL IMPACT: Effective Date: Retroactive to March 1, 2021 Expiration Date: March 1, 2023 E Total Dollar Value of Grant: ' $149,999 Total Cost to County: None Current Year Portion: N/A Budgeted: No Source of Funds: EPA Grant X7 - 02DO1921 - 0 CPI: N/A Indirect Costs: NA Estimated Ongoing Costs Not Included in above dollar amounts: None Revenue Producing: Yes If yes, amount: ' $149,999 Grant: Yes County Match: $0 —no match is being provided Insurance Required: No Additional Details: Packet Pg. 3265 N.3.g None REVIEWED BY: Rhonda Haag Completed 04/16/2021 12:13 PM Pedro Mercado Completed 04/16/2021 12:17 PM Purchasing Completed 04/16/2021 12:17 PM Budget and Finance Completed 04/16/2021 1:22 PM Maria Slavik Completed 04/16/2021 2:01 PM Liz Yongue Completed 04/16/2021 2:04 PM Board of County Commissioners Pending 04/21/2021 9:00 AM c r- 0 cv cv N 0 c 0 N Packet Pg. 3266 �� � . .- r I 1 1 �. f r + 1 ui / / i ► 1 • 1 / f 4 � I# r 1'. 1 i I / 'r i i'. / 1 '. 1': 1 r'. ': f f � f "'f r l r 1�.111 # � - � �. —. l' ! !i _: 'f _. '.) r � ... / ■ 1 .' ,i 1 .. , , _. _ , .: _ � � *, i /,....: r.'.: i i":' f/ is i '. 1 1':; - / �... i i }' `i': '..1 - 4 /:: '... 1)_ /, .: i .. _::. 1' #f' �- -.:! 1 ! 1�: s # 1 :! , _. 1_ _ /1-is f � � .. •: 1 �1 f ' I:: / / 1 f 1 !' r r : i � / r" / -l � - 1- 1 i ':} �. li l ! '� 1' fi 1 " ' �: 1 r 1'.:' f' ' i' /.:- / '. f 1,�.. � - f i : � 1 r'.f / 1'. �' 7 1 '.. _ � -'I i 1 1 M' i f - � / r , 1 •' / -1. 1 r,1 1 r r. _ i i � - r ,f ^e: :r r f ' � "� r f i "'• f r' � ' r • " f / f f f ' ' r ' f I f ! f.^ 4 i:: �:", - 4 �.; l i1 �� l / �` , ! 1 •., 7 it li/ .1 ��-y" / / ■ i rr . ®i r ; N.3.g proposal submitted for Projects in the Florida `e%s National Marine Sanctuary or Southeast Florida: Project Title: Florida Keys Seaweed Barrier Technology Pilot Project, Canal Restoration Program Public Outreach, Florida Keys Sargassum Master Plan—Phase I , and Canal Water Quality Monitoring Principal Investigator(%): Rhonda Haag Date Submitted: August 7, 2020 Proposed Start Date: October 31, 2020 We, the undersigned. cen f) that, in the event this proposal is accepted `4hole or in purl, our signatures on this proposal constitute intended acceptance of and compliance with applicable o policy, rules, and regulations of the U.S. Environmental Protection Agency. ENDORSEMENTS: 76 Submitted by: Approved by: Principal Investigator Institutional Representative cv ,Signature Signature Acting Couff"ammistrator Rhonda Hag`. Roman Gastesd_. Typed Name Typed Name Chief Resilience Officer County Administrator Title - Title y 120 Overseas Highway Suite 246 1100 Simonton St Ste 2-205 Key Largo, Florida 33037 —Key. est,_FL 334 -3110 Address Address 305-453- 774 305-292- 2 305-292-4544 Phone Fax Phone Fax _ aag-rona@monroecounty-fl.gov —Gastesi-Roman@monroecounty-fl.gov -mailE-mail For Administrative Detail, Please Contact: Name: Rhonda Haag Address: 102050 Overseas Highway Suite 246, Key Largo,FL 33037 305-3 99 305-292-45" haag-rhonda@monroecounty-fl.gov Phone FaxE-mail Packet Pg. 3268 N.3.g The Water Quality Protection Program(WQPP)Action Plan of the Florida Keys National Marine Sanctuary (FKNMS) identifies impaired water quality in residential canals as a priority for corrective action. Monroe County Florida is the only county on the entire Gulf Coast that includes a barrier coral reef, which provides the ecological foundation for fisheries and a tourism-based economy that generates more than 70,000 jobs and is worth over$6 billion. A.Public Outreach and Education:In 2015,USEPA provided a grant to conduct public workshops to educate the residents of the Florida Keys about the Canal Management Master Plan,need for canal restorations,best water management practices,and the efforts Monroe County was taking to implement restoration technologies in the residential canals. The County hosted several public meetings that were well attended by residents with a genuine interest in protecting the water quality in their canals. From 0 2015 to present the County continued its canal restoration program, restoring 8 canals at a cost of $6,952,292.54. With the completion of the canal demonstration projects and the implementation of 0 the Canal Restoration Work Program for the Florida Keys it is important to again engage with the residents through public workshops to provide an update on the progress of the program and best ru management practices.. The public workshops will be held virtually to allow for ease of accessibility during the current pandemic. cv B. Sargassum Management Master Plan Phase H: In 2019, Monroe County received a USEPA W grant for the development of Phase I of the Monroe County Sargassum Management Master Plan (SMMP) to create a framework for managing, removing, and disposing of the sargassum loading 0 throughout the Florida Keys. During this first phase of the SMMP, potential solutions were identified that may mitigate adverse impacts from sargassum-loading to the economy of Monroe County and the water quality of the Florida Keys National Marine Sanctuary (FKNMS). Monroe County now proposes to move forward with Phase II of the SMMP that will focus more specifically o on filling in the data gaps identified during the Phase I SMMP as well as identify pilot studies to 2 evaluate potential beneficial reuse options. C. Seaweed Barrier Demonstration Project: In 2019,Monroe County received a USEPA grant for 0 a seaweed barrier technology evaluation to identify potential seaweed barrier technologies other than In air curtains. The evaluation looked at various technologies,equipment configurations,and applications to determine the most effective and economical technology(ies) available to keep the wind driven seaweed from impacting the water quality within the canal systems throughout the Florida Keys; as well as offer similar protection against surface weed invasion but at a lower cost for Operation and Maintenance relative to the air curtain systems. Several potential technologies were identified. Monroe County now proposes to move forward with a Phase II pilot project for the site selection, design, and permitting of the preferred seaweed barrier system. D.Targeted Canal Water Quality Monitoring In 2017,Monroe County was awarded a grant from USEPA for DO sampling for 311 canals not meeting FDEP DO Standard. A significant variation in water quality was observed between 2013 and 2017; partly due to a change in water quality sampling protocol, but also due to the variability in canal water quality. The purpose of this field effort is to obtain additional Dissolved Oxygen(DO)data for all residential canals in the Unincorporated Monroe County. The additional water quality data will support an update to the canal water quality rankings and restoration technology selections. Packet Pg. 3269 N.3.g B. Proposal Work PlanActivity W. : Improve Water Quality in Residential Canals 1.0 Introduction L,"I .OUwYI �ti .rt` 04Ftn ltlF. ,w41`r ,Err lE nr m The Water Quality Protection Program(WQPP)Action Plan of the Florida Keys National Marine Sanctuary (FKNMS) identifies impaired water quality in residential canals as a priority for corrective action(FDEP,2013). Monroe County is the only county on the entire Gulf Coast that contains a barrier c 0 coral reef, which provides the ecological foundation for fisheries and a tourism-based economy that generates more than 70,000 jobs and is worth over $6 billion. The Keys are considered the `fishing capital of the world',generating hundreds of world records and billions of dollars of economic impact. cv The Keys provide essential habitats and critical spawning grounds for many of the commercially and W N recreationally harvested fish species that populate the Gulf. Key West is also the 20th most valuable 0 commercial fishing port in the nation. Improved canal and near shore water quality will help to sustain o and improve these natural resources that are the economic base of the Keys. y � L i° f; (oin,$ ,e The objective of the proposed scope of work includes the following items: 1) public workshops to engage and educate the residents of the Florida Keys about the Canal N Management Master Plan(CMMP),need for canal restorations,best water management practices,and 2 CD the efforts Monroe County is taking to implement restoration technologies in the residential canals; 2) c, Sargassum Management Master Plan Phase II that will focus more specifically on filling in the data gaps identified during Phase I SMMP and identify potential pilot studies to evaluate beneficial reuse options; 3) Seaweed barrier demonstration project - in 2019, Monroe County received a USEPA grant for a seaweed barrier technology evaluation, several potential technologies were identified and a preferred design was developed. Monroe County now proposes to move forward with a Phase II pilot project for the site selection, final design, and permitting of the preferred 1 Packet Pg. 3270 N.3.g seaweed barrier system; 4) Targeted Canal Water Quality Monitoring- in 2017,Monroe County received a USEPA grant for DO canal water sampling, the purpose of this data collection effort is to obtain additional water quality data to support an update to the canal water quality rankings and restoration technology selections. x .� ,, ,u�`fwY�F�,, �Fx.<, �o�F '�.,r, �,04= A key goal of the CMMP is to identify and implement pilot projects that demonstrate innovative approaches to restoring water quality in the canal 0 systems in the Florida Keys. These tasks would improve and maintain the overall water quality of the 0 canals,near shore and coastal waters of the FKNMS. In E A's FKNMS Water Quality Protection ru Program ( ) 2013 Report to Congress it states that "Addressing the complexities of canal cv restoration is a high Priority future activity" (EPA 2013). N U 2.0 Methods and Approach 0 In order to achieve the objectives defined above, Monroe County proposes to conduct the following tasks. y a� Task 1: Public Environmental Outreach and Education The WQPP Canal Restoration Advisory Subcommittee specified that public participation is the 0 N key to the successful achievement of goals and objectives for water quality improvement in the canals. 2 CD Back rog und: In 2015, USEPA provided a grant to conduct public workshops to educate the residents of the Florida Keys about the Canal Management Master Plan, need for canal restorations, E best water management practices, and the efforts Monroe County was taking to implement restoration technologies in the residential canals. From 2015 to present the County continued its canal restoration program,restoring 8 canals at a cost of$6,952,292.54.With the completion of the canal demonstration projects and the implementation of the Canal Restoration Work Program for the Florida Keys; it is 2 Packet Pg. 3271 N.3.g important to again engage with the residents through public workshops to provide an update on the progress of the program and best management practices. Methods: Outreach and education will be provided to Florida Keys residents through virtual public workshops and web-based seminars.There will be three interactive virtual public meetings held for the upper, middle and lower keys. To prepare for the meetings, we will design interactive presentations and prepare media releases for the County to distribute and advertise on its website and 0 r_ 0 social media accounts. We will set-up a virtual meeting room, including information boards, and provide sign-in sheets and comment sheets.After the meeting,the meeting minutes and comments will be summarized in a memo. cv CD cv Task 2: Sargassum Management Master Plan Phase II 0 The increase in sargassum loading that Monroe County is currently experiencing is expected to continue 0. into the foreseeable future. Further loading of sargassum will only exacerbate the adverse impacts that Monroe c County and the Florida Keys are already experiencing as a result of decaying sargassum.The effects of decaying sargassum on the local economy and public health have been well documented by the Florida Keys Tourism Development Council and the Florida Department of Health,respectively. N Back rog und: In 2019, Monroe County received a USEPA grant for the development of Phase I of the Monroe County Sargassum Management Master Plan (SMMP) to create a framework for managing, removing, and disposing of the sargassum loading throughout the Florida Keys. In order to predict the movement of sargassum into the Florida Keys and along the shorelines of Monroe County, Phase I of the SMMP included a modeling effort that was completed by a team of environmental and oceanographic specialists to evaluate the currents and pathways that carries sargassum onto the County's beaches and into its residential canals. The team used a comprehensive data set obtained from NOAA that is both accurate and sufficient to support the development of a 3 Packet Pg. 3272 N.3.g hydrodynamic model (also referred to as an ocean circulation model) that was able to test the effectiveness of offshore disposal as a sargassum management method. The hydrodynamic model developed by the County's team was then used to create a simulation that illustrated the release and dispersion of sargassum from a set number of applicable offshore locations. Methods: Considering that sargassum loading remains a regional problem, Monroe County is proposing to expand the strategies that were developed during Phase I of the SMMP into a regional r- 0 management plan that takes advantage of the collective resources. In order to better understand how sargassum moves through the Florida Keys as well as, how sargassum moves into neighboring South Florida communities, Monroe County is proposing to expand the circulation model to better cv cv understand the off-site impacts of management actions undertaken by Monroe County. The Phase II N SMMP will also identify potential pilot studies to evaluate the beneficial reuse options for the collected sargassum and potential technologies for keeping the sargassum within the open water to provide c essential fish habitat. v, a� Monroe County is also proposing a series of three virtual meetings with representatives from 0 neighboring counties: N • Meeting 1: Presentation from each of the stakeholders from the neighboring counties on the extent of sargassum loading within their community; • Meeting 2: Discussion as to what options may be available to the stakeholders to work together in addressing sargassum loading; • Meeting 3: Identify the next steps in the process. 4 Packet Pg. 3273 N.3.g Task 3: Seaweed Barrier Demonstration Prqiect Design The migration of weed wrack into residential canals is a natural phenomenon that results in water quality degradation. Background: In 2019, Monroe County received a USEPA grant for a seaweed barrier technology evaluation to identify potential seaweed barrier technologies other than air curtains. The evaluation looked at various technologies, equipment configurations, and applications to determine the most effective 0 r_ 0 and economical technology(ies) available to keep the wind driven seaweed from impacting the water quality within the canal systems throughout the Florida Keys;as well as offer similar protection against surface weed invasion but at a lower cost for Operation and Maintenance relative to the air curtain cv cv systems. N Methods: We will conduct a bathymetric and topographic survey, environmental survey, engineering site visit and property owner determination and approval for the staging area use / c equipment placement for the selected canal and selected weed barrier configuration. 2 We will prepare preliminary design plans and technical specifications for the project. The 0 preliminary design plans will consist of an existing site plan, proposed site plan, proposed grading plans,erosion and sediment control plans, and construction details. We will coordinate and hold pre-application permitting meetings with the South Florida Water Management District(SFWMD),USACE,County, and FKNMS using the preliminary design plans. We will update the plans and specifications in response to regulatory agency comments. We will prepare final design plans, technical specifications, and engineer's construction cost estimate for project. The final design plans will include an existing site plan,proposed site plan,proposed grading plans, erosion and sediment control plans,cut/fill analysis and construction details. 5 Packet Pg. 3274 N.3.g We will incorporate comments received during the pre-application meetings to complete and submit local, state, and federal permit applications as required, using the final design plans. Permit applications will be submitted to the following agencies: • SFWMD; • USACE; • FKNMS; and r_ 0 • Monroe County. We will respond to Requests for Additional Information for each permit application. e( cv Upon completion of the Construction Documents, we will assist Monroe County, who will be N procuring the construction of the restoration, with the necessary procurement documents for construction when funds become available. Consultant will provide the following services to assist 0 Monroe County for the procurement of a contractor for the construction of the restoration: Prepare a Request for Proposal Package for Monroe County review which will include the 100%Construction documents completed by Consultant 0 N Task 4: Targeted Canal Water Ouality Monitoring The purpose of this field effort is to obtain additional Dissolved Oxygen (DO) data for all residential canals in Unincorporated Monroe County. Back rog und: In 2013 a limited data set of DO data was collected as part of Phase H of the Monroe County Canal Management Master Plan (CMMP), and additional DO data was collected for all Fair and Poor categorized canals in 2017. A significant variation in water quality was observed between 2013 and 2017;partly due to a change in water quality sampling protocol,but also due to the variability 6 Packet Pg. 3275 N.3.g in canal water quality. The purpose of the data collection effort is to obtain additional water quality data to support an update to the canal water quality rankings and restoration selection. Methods: Water quality measurements will be collected from the 333 residential canals within the unincorporated Monroe County using a YSI Pro Plus multimeter. The water quality measurements will consist of DO, temperature,pH, and conductivity. Water quality readings will be collected as a w single grab sample. Each grab sample will be collected at a central location within each canal, 0 r_ 0 equidistant from each headwall. The Global Positioning System (GPS) location (i.e. latitude and longitude) of each sample location will be recorded, along with the date and time of sample collection. The DO measurement for each canal will consist of the average of two readings, one collected 1 foot cv cv below the water surface, and one collected 2 feet above the canal bottom. The DO measurements will N be recorded as percent saturation and DO concentration in mg/L. The average DO reading will be corrected for time of day to estimate the daily average DO concentration using the regression equation c that was developed by Wood for the 2017 sampling effort. The equation to correct the DO readings to a mid-day concentration will be: 0 DO (average) = DO(grab) +0.0283*(Hour)^3-1.1103*(Hour)^2+11.107*(Hour)-18.925, with Hour being the time of day the grab samples were collected in military time(24 hour time). Please note the time of day correction will increase readings collected in the morning and decrease readings collected in the evening; since the typical daily variation in DO exhibits the lowest readings in the morning, and the highest DO readings in the evening. The maximum correction (both positive and negative)is 14 percent. All canals included in the study will be accessed by boat unless the canal has been plugged. Scientists will follow safety measures according to Wood's Health and Safety Plan. Water quality 7 Packet Pg. 3276 N.3.g measurements of pH, conductivity, temperature, and DO will be taken in accordance to FDEP SOPS Fr1100,FT1200, FT1400, and FT1500,respectively. e f This effort will assist with assuring long term improvement of the water quality of the Keys canals,nearshore waters of the Keys and waters of the in the National Marine Sanctuary. It supports the goals and objectives of the FKNMS WQPP, Florida Keys Water Quality Improvements Act(FKWQIA)and is following relevant federal and state regulatory requirements and 0 mandates. c� 2,J' P {. Fi ,girl un Following completion of these tasks, the County will incorporate the completed seaweed barrier pilot project into the CMMP guidance document and assist with the update cv of the rankings and selection of restoration projects for the implementation of the Canal Work Plan. W N U The Sargassum Master Plan—Phase 2 will promote strategies and solutions for managing,removing, 0 and disposing of the sargassum loading throughout the Florida Keys. 3.0 Project Management c The Principal Investigator (PI) is responsible for and has the experience and authority to plan, N control and monitor, manage and direct the project's human and other resources to best meet project objectives. The PI will track project metrics such as the scope, timeline, work in progress, work c, completed, and budget use, and is responsible to the project stakeholders for achieving the project's objectives in terms of scope, schedule,cost, and quality. The project team includes the following members: • Principal Investigator—Rhonda Haag; Chief Resilience Officer,Monroe County • Chief Engineer and Principal Reviewer- Ricardo Fraxedas PE,Wood 8 Packet Pg. 3277 N.3.g • Senior Project Manager(Tasks 1, 2, 3 &4) —Greg Corning,Wood • Senior Engineer(Tasks 1, 2, 3 &4) —Stephen Banks,PE,Wood • Senior Scientist(Tasks 1, 2, 3 &4) —Jeremy Paris,PWS,Wood • Field Technician(Tasks 1, 2, 3 &4)—Josh Ptomey and Richard Mansuetti,Wood • Principal Financial Analyst(Task 3) -Elizabeth Treadway,PWLF,Wood w • Coordination and Administrative Support(Tasks 1, 2, 3 &4)- Maggie Kanakis,Wood 0 r- The estimated number of hours required by each of the above team members to complete each of the tasks in this proposal is presented in Table I included in the Section e Budget Summary. 4.0 Support Requirements and Conditions N CD N U Task 2: Sargassum Management Master Plan Phase H will include coordination with Florida Keys municipalities,Miami Dade,Broward, and Palm Beach Counties to determine regional approaches on solutions to sargassum loading. y Task 3: Seaweed Barrier Demonstration Project Design we will require coordination with the SFWMD,USACE,FKNMS,and Monroe County during the design and permitting of the pilot project. N Task 4: Targeted Water Quality Monitoring for Collection of Additional Dissolved Oxygen Data. 2 CD we will coordinate and obtain approval from FDEP on the water quality sampling plan. c, Monroe County, Village of Islamorada, and City of Marathon leadership are in support of the a� proposed scope associated with continuing the water quality improvements associated with the canal restoration program. 9 Packet Pg. 3278 N.3.g There are no issues with obtaining data or accessing facilities through other organizations. Wood has generated substantial data in previous canal restoration projects including canal condition, sediment quality, water quality, and detailed project costing that will be used for the current efforts. 5.0 Results/Outputs and Deliverables � . t� v tF9F, <� ��3. g=��€ n;—Bi-annual progress reports will be prepared and submitted to the Project Officer on May 30th and November 30th of each year. These reports will consist of updates on 0 progress toward work objectives, approach, results to date, any problems encountered, actions taken 0 to resolve problems, discussion of remaining tasks, and expenditures to date. A final draft report will be prepared summarizing the objectives, methods, cv approach,results, and significance of the completed work. The final draft report will be reviewed by N U the Project Officer and comments will be addressed in a final report due within six months of the 0 completion of the project. S ,_ 1111.t'= 1� 0,=, '��3..z, , o�Fu _ Task l:Public Environmental Outreach and Education: Development of 3 presentation/workshop programs and materials for web-based access and to be presented at three virtual public workshops(in N the Upper, Middle and Lower Keys) Schedule: within 24 months of Notice-to-Proceed(NTP). Task 2: Sargassum Management Master Plan Phase II: An update to the Phase I SMMP to fill in t� the data gaps and provide strategies and solutions for addressing the sargassum loading concerts throughout the Florida Keys. Schedule: within 24 months of NTP. Task 3: Seaweed Barrier Demonstration Project Design: Final design, permits, and request for proposal package for construction of the selected pilot project. Schedule: within 24 months of NTP. 10 Packet Pg. 3279 N.3.g Task 4: Targeted Canal Water Quality 1VMonitorin2: An updated CMMP database with the additional water quality data and associated water quality summary. Schedule: within 24 months of NTP. 6.0 Environmental Results—Outcomes and Outputs 0"1t it(k t P IEtu,,; _ Outputs (project products) - The project will produce the following products. Task 1 will 0 produce a Florida Keys-wide educated population that will assist in residential canal water quality 0 improvements. Task 2 will update the Sargassum Management Master Plan Phase 1 and provide strategies and solutions for solving the sargassum loading within the Florida Keys. Task 3 will provide cv final design and permitting for the selected technology from the seaweed barrier technology W N U evaluation completed in 2019. Task 4 will provide an updated canal management master plan database to provide better quantification of the impacts to water quality within the residential canals throughout unincorporated Monroe County. y a� (i) Outcomes(project objectives)-A key goal of tasks 1,2,3,and 4 are to further the initiatives of the County and municipalities to restore the water quality of the canals and ultimately the near shore N of the FKNMS. (iii) Link to EPA Strategic Plan - The project products and objectives support EPA's Strategic c, Plan (Fiscal Year 2018—2022) Goal 1 Deliver real results to provide Americans with clean air,land, and water,and ensure chemical safety. and meet the EPA objective 1.2 of`Provide for Clean and Safe Water. Ensure waters are clean through improved water infrastructure and, in partnership with states and tribes, sustainably manage programs to support drinking water, aquatic ecosystems, and recreational, economic, and subsistence activities.' This project will help to meet these objectives by improving water quality within the canal systems of the Florida Keys that discharge into adjacent nearshore and coastal waters. 11 Packet Pg. 3280 N.3.g Y Ir"a'I 01,1t,g U 01,,R ( We will produce presentations and videos that will be available on-line as educational tools. The CMMP database will be updated to include canal homeowners participating in the program along with the additional water quality data. The SMMP Phase H document will provide guidance on solving the complex issues surrounding sargassum loading and work with regional partners on plans to address the environmental and health impacts. LU 7.0 Literature Cited 0 EPA (U.S. Environmental Protection Agency). 2013. Florida Keys National Marine Sanctuary Water 0 Quality Protection Program Report to Congress. Florida Department of Environmental Protection. 2013. Water Quality Assessment Report, Florida cv Keys. FDEP Division of Environmental Assessment and Restoration,Tallahassee, FL. 271 pp. W N 8.0 Budget Summary 0 The proposed project budget for the four tasks is $149,999.56 and is presented in Table 1. All costs O are for contractual services and are detailed for each proposed task. Technical advisory members from the local, state, and federal staff and facilities are being provided at no cost. 2 9.0 Biographies and Qualifications 0 The proposed project team is presented below. Please refer to the proposed staff resumes in Attachment 1. Ms. Rhonda Haag, Principal Investigator, has extensive experience successfully managing EPA federal grants addressing environmental sustainability issues, and she also has extensive project management experience, including the County's $7 Million Canal Demonstration Program and projects and a $49 Million USDA NRCS Marine Debris Removal grant in 2018. Ms. Haag will receive overall administrative direction and support from Mr. Roman Gastesi (Monroe County Administrator).Mr.Rick Fraxedas,PE Principal Reviewer,is a Chief Engineer with 35 years of experience in environmental consulting and regulatory affairs. Mr. Fraxedas was the Principal Reviewer of the Monroe County CMMP Phase I and II, the Monroe County Canal Demonstration 12 Packet Pg. 3281 N.3.g Project Selection and Design/Permit Projects as well as numerous grants related to the canal restoration program. Mr. Greg Corning, PE, Senior Project Manager has project management experience for environmental projects throughout South Florida and the Keys. Mr. Corning is the project manager for the Canal Restoration Program and was the lead field engineer for Phase II of the Monroe County CMMP and the EPA Water Quality Improvement Grant investigating alternative technologies as well as the CMMP Part III-A. Mr.Jeremy Paris, MS PWS, Senior Scientist, has more than a decade of 0 experience as an environmental consultant working in South Florida and the Keys. Mr. Paris was the 0 lead scientist for Phase I and Phase II of the Monroe County Canal Management Master Plan and was the Wood's project manager for the EPA Water Quality Improvement Grant investigating alternative cv technologies as well as the CMMP Part III-A. Mr.Stephen Hanks,PE,LEED AP,Senior Engineer, N U is a valuable resource in GIS, hydraulic modeling, and nutrient loading evaluations. Mr. Hanks has been the design engineer for the Demonstration Canal Restoration projects and the EPA Water Quality Improvement Grant investigating alternative technologies as well as the CMMP Part III-A.. Mr. y a� Joshua Ptomey, Field Technician, is an experienced water quality sampling technician knowledgeable in Florida Keys codes and all associated laws and regulations. He is known for his N professionalism when interacting with clients and the general public, as well as exceptional written communication and analytical skills. Mr. Richard Mansuetti, Field Technician, has valuable c, experience in the evaluation of water quality, wetlands, conducting threatened and endangered species surveys, FDEP biological assessment methods such as: habitat assessments, lake vegetation index(LVI),rapid periphyton survey(RPS),linear vegetation survey(LVS),and stream condition index (SCI) assessments. He is also an experienced taxonomist for macroinvertebrate identification. Mr. Mansuetti is responsible for data analysis, GIS analyses, report preparation, literature research, and environmental assessments. Ms. Elizabeth Treadway, PWLF, Financial 13 Packet Pg. 3282 N.3.g Analyst,has over 30 years of experience with 16 years directly managing governmental environmental programs. Her technical expertise includes business and financial planning,management assessments, and implementation of water resource, solid waste, hazardous waste and secondary environmental projects for local government. Various other staff, including pre-approved sub consultants, will be enlisted to assist with the completion of this project as needed. 10.0 Programmatic Capability and Past Performance 0 Ms. Haag of Monroe County just completed administering a $49 Million federal grant from the 0 USDA NRCS for marine debris removal in the Florida Keys' Canals (Grant No. NRI84209XXXXCO27). She also successfully administered a$2.6 million federal pass-through grant cv awarded through the Florida Energy and Climate Commission. The Grant was a partnership with the W N City of Key West,City of Marathon and Islamorada,Village of Islands.During the period FY 2011 to 0 present, the County has also successfully administered nearly $1 million in FDEP and EPA canal- related grants. Through careful adherence to accepted fiscal and project management principles and practices, those projects have been managed very successfully: They have met all of the reporting requirements including timely reporting of progress toward achieving expected outputs and outcomes. 0 N Also, acceptable final technical reports were submitted under the agreements These EPA and FDEP grants include: 1. 2019 EPA Grant#01D00020-0 Florida Keys Seaweed Barrier Technology Evaluation, Florida Department of Economic Opportunity (DEO) - Canal Restoration Work Plan, and Florida Keys Sargassum Master Plan—Phase 1 2. 2018 EPA Grant#OOD83418-0 Monroe County Canal Management Master Plan Update 3. 2016 EPA Grant#OOD40915-2 Monroe County Canal Management Master Plan Phase IIIA 14 Packet Pg. 3283 N.3.g 4. 2016 FDEP Grant S0939 Big Pine Key Canal#290 Air Curtain Design, Permitting, and Installation (Monroe County) 5. 2016 FDEP Grant S0911 Tropical Bay Estates Canal#277 Culvert Installation 6. 2015 EPA Grant#OOD40915 Water Quality Improvement Canal Restoration Alternative Technology Evaluation and Identification of Funding Mechanisms for Future Canal Restorations 0 7. 2013 EPA Grant#OOD03712 Monroe County Water Quality Protection Canal Management 0 Master Plan Phase II, $100,000. 8. 2014 EPA Grant#OOD26914 Florida Keys Water Watch and Master Plan Education N Program, $75,000 N U 9. 2014 FDEP Grant S0723 Engineering Construction Support Services and the Installation of a Culvert on Canal#472 Geiger Key, $100,000. 10. 2013 FDEP Grant S0679 Culvert Design and Permitting at Canal#472 and Sediment c Characterization of two Monroe County Canals, $100,000. 11. 2013 FDEP Grant S0640 Bathymetric Survey of Residential Canals and Sediment N Characterization and Reporting, $100,000. 11.0 Voluntary cost share/match and other leveraged funds The proposed project will be carried out in conjunction with the FKNMS WQPP Water Quality Steering Committee and its Canal Restoration Advisory Subcommittee.Committee members include EPA, FDEP, NOAA, U.S. Fish and Wildlife Service, City of Marathon, Key Colony Beach, Key West, and Islamorada, among others. It builds upon strategic plans already in place such as the CMMP, the FKNMS Revised Management Plan, the Monroe County Sanitary Wastewater Master Plan and the Monroe County Stormwater Master Plan. 15 Packet Pg. 3284 N.3.g Monroe County and the municipalities have provided over 7 million dollars for the implementation of canal restoration projects for improving the water quality within the canal systems throughout the Florida Keys. To continue the investment efforts, the County and municipalities are working with Federal and State agencies to leverage local funds for continued canal restoration projects. That being said, because of the impact of COVID-19 Monroe County has expended all its resources and revenues in mitigation actions related to loss of tourism and 0 state funding. The County and municipalities are prepared to provide local assistance and 0 management through in-kind services and look forward to working with our partners on this important project. cv cv N c c N 16 Packet Pg. 3285 N.3.g Table 1 Florida Keys Seaweed Barrier Technology Pilot Project,Canal Restoration Program Public Outreach,Florida Keys Sargassum Master Plan-Phase II, and Canal Water Quality Monitoring Projected Budget Anticipated Staffing Category and Personnel I Rates I JUnits I I ITotal Istaff Senior $109.00 - -- S.Hanks,J.Paris,D.Atwater Project Manager $155.00 - -- G.Corning Chief Engineer/Scientist $194.00 - -- R.Fraxedas Chief Financial Analyst $231.00 - -- E.Treadway Staff II $77.00 - -- J.Ptome ,R.Mansuetti Admin II $52.00 - -- M.Kanakis Task 1-Public Outreach and Education Senior $109.00 x 80 hours = $8,720.00 S.Hanks,J.Paris,D.Atwater Project Manager $155.00 x 46 hours = $7,130.00 G.Corning Chief Engineer/Scientist $194.00 x 24 hours = $4,656.00 R.Fraxedas Staff II $77.00 x 24 hours = $1,848.00 J.Ptome ,R.Mansuetti Q Admin II $52.00 x 16 hours - $832.00 M.Kanakis ¢ Labor Total: $23 186.00 Q Expenses Web design $5,000.00 x 1 Web design $5,000.00 Expense Total: $5,000.00 Total Task 1: $28,186.00 Task 2- Sar ssum Manaciement Master Plan Phase II Senior $109.001 x 120 hours - $13,080.00 S.Hanks,J.Paris,D.Atwater r Project Manager $155.00 x 40 hours - $6,200.00 G.Cornin CCD V Chief Engineer/Scientist $194.00 x 24 hours = $4,656.00 R.Fraxedas W Chief Financial Analyst $231.00 x 40 hours = $9,240.00 E.Treadway Staff II $77.00 x 40 hours - $3,580.00 J.Ptome ,R.Mansuetti Admin II $52.00 x 12 hours - $624.00 M.Kanakis U Labor Total: $36,880.00 0) 0 Total Task 2: 1 $36,880.00 Task 3- Seaweed Barrier Demonstration Project Senior $109.00 x 160 hours - $17,440.00 S.Hanks,J.Paris,D.Atwater Project Manager $155.02 x 80 hours - $12,400.00 G.Corning Q Chief Engineer/Scientist $194.00 x 24 hours = $4,656.00 R.Fraxedas �- Staff II $77.00 x 48 hours - $3,696.00 J.Ptome ,R.Mansuetti N Admin II $52.00 x 10 hours - $520.00 M.Kanakis Labor Total: $38,712.00 M Expenses U travel expenses Hotels $204.00 x 5 Hotels $1,020.00 Per diem $47.00 x 5 Unit $235.00 Mileage $0.53 x 782 miles $414.46 U) Expense Total: $1,669.46 Total Task 3: 1 $40,381.46 CD C` Task 4- Tar eted Canal Water Quality Monitoring Senior $109.00 x 24 1 hours - $2,616.00 S.Hanks,J.Paris,D.Atwater Project Manager $155.00 x 24 hours - $3,720.00 G.CorningCJ Chief Engineer/Scientist $194.00 x 8 hours - $1,552.00 R.Fraxedas C9 Staff II $77.00 x 360 hours = $27,720.00 J.Ptome ,R.Mansuetti ¢ Admin II $52.00 x 6 hours - $312.00 M.Kanakis Labor Total: $35,920.00 0) Expenses U Boat Rental $200.00 x 18 Boat $3,600.00 travel expenses Hotels $204.00 x 18 Hotels $3,672.00 �- Per diem $47.00 x 18 Unit $846.00 Mileage $0.53 x 970 miles $514.10 Expense Total: 1 $8 632.10 Total Task 4: 1 $44 552.10 =Additional personnel not listed in the table may be required to complete the Project Total: $149,999.56 proposed tasks,additional personnel will be billed according the attached rate schedule Page 1 of 1 Packet Pg. 3286 'gip Vie" Rhonda L. Haag,Monroe County Chief Resilience Officer Principal Investigator et 11 c 1€.� 1�o�=doY�,�E��€. .7°inJ(t.(, 1 111tnk. I, it r,y,e -c,, Via.Current position. Multi focused responsibilities include grants management, sustainability, climate change, and environmental restoration projects management. Administered more than$54 million in State and Federal grants,including a$49 million USDA Marine Debris Removal grant administered through the Natural Resources Conservation Services. Grant functions include applying for and administering grants, monitoring grant budgets, ensuring compliance with grant regulations, coordinating documentation and grant compliance for municipalities, contractors, and service providers. Record financial data and generate reports and projections to fully utilize but not 0 overspend grant funds. Ensure only allowable expenses are posted to proper cost center and - reconcile finance records. Prepare requests for payment, monthly, quarterly and annual grant reports, as well as closeout documents. Project functions include issuing solicitations and managing contracts up to $184 Million. Monitor projects effectiveness, track progress and ensure milestones are met on schedule, and ensure the timely and accurate completion of required grant programmatic and financial reporting. N ``� ry cv (D, Pm Served as N environmental manager, ombudsman,public records coordinator, liaison with the press office and point of contact for elected officials, the media, attorneys, and the public. Analyzed and evaluated complex data regarding the environmental aspects of proposed projects. Developed and managed environmental education activities. ° c V,(, c 7°1€lF. r, U l=U, 1� e0lF=U 1.z, �� E` Ottu .1€��r� ,«, a 1€' Y� «,, .^rl Led all business, contractual and outreach activities for a private firm focusing on grants and outreach. 2 Provided community outreach for$1.5 billion of Everglades Restoration projects. Developed and maintained trusting relationships with government and community leaders. Prepared solicitation responses, purchasing and contract documents, and negotiated on behalf of clients. Provided N training on contractual practices. S(k �r",;(, c C -Ftav r 1)i ,"nkt.(, twi , S,�ufl�, h 11-;cudo ot(k.11- "',1e 0 1 lir0 <,C C U 117;un;tIr;( (, V to l ea(t r Led and implemented all strategic and operational aspects of District business for Florida's Lower West Coast Service Center. Responsible for all media relations, community outreach, budget and cg program expenditures, local government relations and coordination, permit approvals, and emergency operations. E RR ff �2( rr II�� �`� RR(�+ �[ II ! f. R( /� r�( Q ,�:5 II ! r ` 7� $Ykdt 'YVF 4I ddt U.II ((,(�( � "',ft�\'4�Q�\E II Wt-YR dtU�� � Y�€ �tU4� ° 4�U\.:d!.. P4�\tY� �.\E.�c� .��FU l litat ll �� �tU . �� V 1_- Managed outreach activities for all District programs, including the implementation of the $8 billion Comprehensive Everglades Restoration Plan (CERP). Supervised outreach professionals, and served as project manager for public relations and communications contracts. Worked with executives and department heads to develop strategic outreach strategies for programs in 16 counties. 1 Packet Pg. 3287 N.3.g Ricardo Fraxedas, PE W Wood Environment& Iii 'ra structure Solutions, Inc. Principal Reviewer(Tasks 1,2,3 & 4) Mr. Ricardo Fraxedas is a Chief Engineer with 33 years of environmental engineering experience. He has an extensive background in environmental regulatory affairs and resolution of environmental issues for commercial and government clients. He has been responsible for assessments, remediation, and litigation support for a variety of industries and sites, including airports, fuel terminals, manufacturing facilities, educational facilities, and waste disposal sites in the United States, Caribbean, and Latin America. He has authored articles and presented numerous lectures on environmental consulting, site assessments,design of remediation systems,and environmental regulatory compliance and sustainability.He has also served as an expert witness on various environmental compliance,remediation,and permitting matters and has provided review and interpretation of Latin American environmental regulations for multinational clients. c 0 o r r, 17o llol� ( o(ol V? 11 ,1 S 1})((�il gft I � 11"� QU4-,it'k g rii<<g ll�v Q.cr ,'11 ll",��il qo 0 0. The project involved updating the GIS database to current standards to facilitate the development of a Canal Management Master Plan. Activities completed included re-digitizing the canal features utilizing high 6 resolution aerial imagery, incorporating water quality data, and impaired water body designations; as well as determining weed rack loading, implemented treatment technologies, and wastewater coverage for high priority canals. Also, a general cost estimate for the implementation of treatment technologies throughout N the c N 11'r(U io,Q.L n��ir,1,4 ,ii fl!(k,C,l 11'-�,"vv i,9"3f Ull t k,it"�.?U)I 'k 4?<t ,(! lla� Services provided included inventory and assessment to determine physical characteristics of water in canals in residential areas of the South Florida Keys. Services included review of existing data and setup of GIS database and metadata file of information on canal system. c "Permitting Perils of Green Design." Florida Chamber of Commerce, Environmental Permitting Summer School. Marco Island, Florida. 2011. "Basics of Site Assessment and Remediation."National Institute for Storage Tank Management.West Palm Beach, Florida.2010. 0 "Conditional Site Closures." Florida Chamber of Commerce, Environmental Permitting Summer School. Marco Island, Florida. 2009. "Impact of Water Standards on Soil Cleanups."Florida Chamber of Commerce,Environmental Permitting 76 Summer School.Marco Island, Florida.2005. r- "Arsenic and Beyond."Florida Chamber of Commerce,Environmental Permitting Summer School. Marco tJ Island,Florida. 2004. "Monroe County Residential Canal Inventory and Assessment." Florida Chamber of Commerce, Environmental Permitting Summer School. Marco Island, Florida. 2003. ((iltultt u t o M.S. Environmental Engineering, University of Florida, 1977 B.S. Microbiology, University of Florida, 1975 Professional Engineer, Civil &Environmental, FL, No.43287 Wood: 2003 Industry: 1979 2 Packet Pg. 3288 N.3.g Jeremy Paris,PWS Wood Environment& Inf' structure Solutions, Inc. Project Scientist(Tasks 1,2,3 & 4) As a Senior Scientist and Project Manager with Wood, Mr. Jeremy Paris is a valuable resource in a range of environmental services, biological assessments, and wetland delineations. Mr. Paris has a portfolio of wetland biology and environmental sciences for the South Florida and Southwest Florida Water Management Districts, United States Department of Defense, and the National Parks Service. As a wetland biologist, Mr. Paris' responsibilities include technical writing, research, and review of regulatory statutes, vegetative restoration,wetland determinations, species identification, and mangrove protection. Serving as an environmental scientist,Mr. Paris participates in stormwater, groundwater, effluent, and soil sampling. kE iir, � A otmt y �. ,..,t� . Wood was 0 0. tasked with developing mechanisms for decreasing the salinity concentrations in canal sediments, evaluating alternative technologies to address the accumulation of organic sediments, poor water quality, and funding mechanisms for a business plan. Mr. Paris, was tasked with managing the contracted portion of the EPA Grant on behalf of Wood. Mr. Paris was responsible for scheduling, meeting deliverable requirements, and invoicing the project in accordance with Monroe County and EPA standards. cv Conducted water quality monitoring and limited �N biological assessments on several hundred canals throughout Monroe County, Florida. During Phase I, utilized data sets developed during his canal visits as well as,existing information to rank a subset of canals for potential restoration. 0. n �'t n �� ��cUll3� �� D DL� F+ ! tQ..r� �. �� ,`t�cU�cU „��'�9� ,, q�� ti� .cUr '<�� 1C'��ll t � tt .g ll .Q. � r oiU r, ���1C�.�� qo Conducted wetland and benthic surveys in support of the All Aboard Florida High Speed Rail project, as y well as completed the associated coastal and aquatic ecosystem permitting requirements for Miami-Dade 2 and Broward Counties in South Florida. Prime author of the permits sections dedicated to the ecological 6 surveys. r c IC`lnlirl tt.no <<ry.<<,w N Cohen, M. J., Paris, J. and M.W. Clark. 2007. P-Sorption Capacity Estimation in Southeastern USA Wetland Soils using visible/near Infrared (VNIR) Reflectance Spectroscope. Journal of Wetlands, Vol 27. No. 4, December 2007,p.p. 1098-1111. Paris, J. 2005. Master's Thesis: Southeastern Wetland Biogeochemical Survey: Determination and Establishment of Numeric Nutrient Criteria. c iltultt u fi, M.S., Wetland Ecology, University of Florida, 2005 Bachelor of Environmental Science, Plant Science, University of Tennessee, 2001 Wood: 2009 Industry: 2002 3 Packet Pg. 3289 N.3.g Elizabeth Treadway,PWLF Wood Environment&Infrrastrructurre Solutions, Inc.. Senior Reviewer(Task 2) Ms. Treadway has more than 30 years of experience with 16 years directly managing governmental environmental programs. Her technical expertise includes business and financial planning,policy analysis, management assessments, scheduling, and implementation of water resource, solid waste,hazardous waste and secondary environmental projects for local government. She specializes in financial planning,program assessment,policy development and water quality permit compliance.She was responsible for the planning, development,financing and implementation of comprehensive enterprise financed public works operations for the City of Greensboro, NC as Director of Environmental Services. Over the past 15 years, she has worked throughout North America on local government financing issues, funding plan development, and utility implementation for support of water resource management. e 0 J, 'i" ,' 1.1A 11.( t C lk !1'or gt k,ll �.? ll ��tih 0 u�l( z�.rr4u y�� �;�< 00 ooir w4.(kl,tio IvL, 6 Technical Lead for the development of a Business Plan for the Implementation of the Water Quality and Drainage Infrastructure Master Plan for this community located in central Kansas, heavily impacted by the presence of Fort Riley. The Master Plan was adopted by the City Commission in the fall of 2014. � �'��.L� L li ��4gLn�� ,4��'� ,'ell �,,4r (ct((Ull`, z���� w_'u Eortin, Technical N Director and analyst in the review of current rates and alternative rate structure for this complex multi- jurisdictional /water resource management program. Analysis included projection of new rates for all participating jurisdictions, analysis of policies and alternative rate structures including rates based on service delivery by watershed district and bonding alternatives for a Risk Reduction and Mitigation program for flood conditions. c ii,c3 �,. 11 kilt,(k:to , ��,E "a9�� ( ,�U %��li �,r.��`,C,L �3z��,�.a ° l Ull`"�1:� a�l�il" ' i��il" ,'�� A G�' '��',11cU1<!1.��l,lx ( �L1 tli (UV G7 r 11 it,, u rota Technical Director for financial model development and peer reviewer for programmatic and policy programs to address the update of an existing water quality remediation fee and program implementation; addresses the Chesapeake Bay Total Maximum Daily Load(TMDL)requirements within the NPDES permit held by the City. Assignments included fee structure and financing policies, Council 0 presentation on policies and rates, development of the financial model to project long-range program and � strategies for financing capital and operating programs necessary to comply with permits and TMDL mandates. CD ii,c3 B�,I��Q.L�Ur, IC'iI�Up�il"q�l:� C9 Technical Director for the implementation of a long-range funding strategy for improvements in stormwater management, including the implementation of a new funding strategy through the charging of user-fees. Developed financial model to support a change in program direction;reviewed policy development,community outreach strategy for the creation of an initial program plan. User fee adopted in 2013 and implemented in current fiscal year. d'I(olt ut ray, B.A., Political Science, University of Hawaii, Honolulu, Hawaii Graduate Masters Program/Finance , George Washington University,Washington,D.C. Municipal Administration, University of North Carolina,Chapel Hill, N.C. 4 Packet Pg. 3290 N.3.g Stephen Hanks, PE Wood Environment& Inf' structure Solutions, Inc. Senior Engineer((Tasks 1,2,3 & 4) Mr. Stephen Hanks serves as a Senior Engineer with Wood. As Senior Engineer, Mr. Hanks is a valuable resource in a range of engineering services, including surface water modeling, water quality assessment, and wetland and stormwater permitting. Mr. Hanks has a portfolio of water resources engineering services for Water Management Districts, county municipalities, and parks departments. As a Senior Engineer, Mr. Hanks' responsibilities include design and analysis, project accounting, technical writing, and field sampling. o r C;F: r, \I llol� ( o(ol t,� 11 (,11Sz Jpc[,.gft I � ro,,."(.oQU ll <<F,.., ° .11 ,Q.cr "''lloll",d[,.q The project involved updating the GIS database to current standards to facilitate the development of a Canal c Management Master Plan. Activities completed included re-digitizing the canal features utilizing high resolution aerial imagery, incorporating water quality data, and impaired water body designations; as well 0. as determining weed rack loading, implemented treatment technologies, and wastewater coverage for high priority canals. Also, a general cost estimate for the implementation of treatment technologies throughout ru the county was developed. o r g r, o rol.l. ' o(ol Vk t tk,r 11 1C' (ol L,k' r N ll arfn S t� The project involved Phase I of creating a canal management master plan N throughout the Florida Keys for prioritizing canals that need water quality improvement and selecting N appropriate cleanup options. Phase I developed the prioritization process and applied the process to a select group of previously identified canals with water quality problems. Conceptual remedial plans are being prepared for several of the highest priority canals and funding sources identified to obtain funding for 0. implementation of the remedial plans. Responsible for providing GIS support and developing various queries of the canal attributes to prioritize locations for the implementation of treatment technologies. c o l3 n ",j a r, S,�U,9t k, S( ,,tU i it !R)i t<. a.., It 1,4 �i F 11 11i(olz Li )11 S,trRU(kl t u1_, if ,�fl! o(ol st"k I11wI P�1 i(c, S(rl,_%o")11<.. _'iio k Responsible for the hydraulic evaluation,design, and construction � oversight of a pollution control structure to prevent the release of fuel oil to surrounding surface water in the event of a breach of integrity of a stand-by diesel generator. Design components consisted of specifying the capacity of the oil water separator, designing the collection components, and retrofitting the existing stormwater system to provide retention of a potential release. c i!loot u t iy B.S. Land and Water Engineering, University of Florida, 2005 M.S. Hydrologic Sciences, University of Florida,2011 Professional Engineer, Florida No. 72253 Certified Floodplain Manager Industry LEED Accredited Professional Certified Professional in Erosion & Sediment Control Certified SCUBA Diver HAZWOPER 40 Hour 5 Packet Pg. 3291 N.3.g Gregory Corning, PE Wood Environment& Infrastructure Solutions, Inc. Senior Project Manager(Tasks 1,2,3 & 4) As a Senior Project Manager, Mr. Gregory Corning provides technical input and engineering analysis for projects involving climate resiliency and assessment, project management, dredging and dewatering planning and design, stormwater design and permitting, environmental design and permitting, and construction administration,engineering,and inspection.Mr.Corning has participated in climate resiliency and assessment projects for parks, facilities, roadways, canals and stormwater assets. He has conducted field exploration and research on several environmental projects, such as sediment analysis for potential contaminants that affect disposal options, surface water quality assessment and monitoring, and wetland evaluations. He has experience with TMDLs, BMAPs, and has assisted in the management, planning and design for dredging and dewatering,stormwater, and wetland projects from the design and permitting stage e through construction and final certification. He has given several presentations to stakeholders and the public for contentious issues on behalf of governmental clients,especially in South Florida. 0 Pr ol ir.t(.fl C g n .4.,;<< z '"V'd 11"i"l'd I!it iUt( it aV<,aV t k,ll" {t.?ll)1 11it 11C.{i)} r U'xi, fsC'f< "} j Gs.`4eI! U3, fV"a fl,cU3 t8 zV�3,4V11 L},Il"e➢u-h,out L}, o r ik[,.� Kk, k V4 ICU 4"` ou ,t 11 r,ail Wood is working closely with Monroe County and the Canal Restoration Advisory Subcommittee of the Florida Keys National Marine Sanctuary e( Water Quality Protection Program to implement a canal restoration demonstration program consisting of cv implementation of various residential canal water quality improvements. The technologies to be implemented include: weed barriers, organic removal, backfilling, culvert installation, pumping, and N combinations of these technologies. The scope consists of preparation of the design and permit packages for all the restorations; assistance with bidding the construction; and engineering support services during construction.Wood initially assisted Monroe County in selecting the top ranked list of demonstration canals 0. to be included in the program.Wood is obtaining all required permits,including a SFWMD ERP,a USACE dredge and fill permit, and a Florida National Marine Sanctuary permit. Wood is working with the Canal Restoration Advisory Subcommittee to develop a streamlined permitting process for the restorations. As part of the design scope, the firm is completing all required environmental surveys, bathymetric and topographic surveys, sediment characterization, geotechnical evaluations, and hydraulic modelling. Wood is also coordinating all homeowner approvals for staging areas and equipment installation. 0 Wood was tasked to develop a screening and ranking process to select five canal restoration demonstration projects out of the 332 canals within unincorporated Monroe County. The technologies under consideration, which have already been permitted, tested and presented in the Canal Management Master Plan (CMMP), include removal of accumulated organics from within canals; weed gates, air curtains, or other physical barriers to minimize additional organic accumulation in the canals; U culvert connections to facilitate flushing;pumping systems to facilitate flushing; and backfillin to remove p p g Y g; g deep stagnant zones. A report detailing the selection process methodology and results were prepared and provided to Monroe County for use in bidding the final design and permitting scope for the demonstration projects. d'I(oltt u t o Bachelor of Civil Engineering, Florida Atlantic University, 2009 11Vis;}V`QllzVfliU3, r�,''., i�a. ,ll( ta(' VfI,cU3-,`~r Professional Engineer, Florida No. 79293 Wood: 2010 Industry: 2009 6 Packet Pg. 3292 N.3.g X7-021D01921-0 Page 1 �-,ED s-rq GRANT NUMBER(FAIN): 02DO1921 Zs, MODIFICATION NUMBER: 0 DATE OF AWARD "j'' . U.S. ENVIRONMENTAL PROGRAM CODE: X7 04/09/2021 w TYPE OF ACTION MAILING DATE PROTECTION AGENCY New 04/16/2021 Grant Agreement PAYMENT METHOD: ACH# I PROI ASAP 40959 RECIPIENT TYPE: Send Payment Request to: County Contact EPA RTPFC at: rtpfc-grants@epa.gov RECIPIENT: PAYEE: FL MonrDER-Monroe County Monroe County 5100 College Road 5100 College Road Key West, FL 33040 Key West, FL 33040 EIN: 59-6000749 PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Rhonda Haag Jennifer Shadle Latoria Davis 102050 Overseas Highway Suite 246 61 Forsyth St.,S.W. E-Mail: Davis.Latoria@epa.gov Key Largo, FL 33037 Atlanta,GA 30303 Phone: 404-562-9782 E-Mail: haag-rhonda@monroecounty-fl.gov E-Mail: shadle.jennifer@epa.gov Phone: 305-453-8774 Phone: 404-562-9436 PROJECT TITLE AND DESCRIPTION FY20 SFL Monroe County Government r This action approves an award in the amount of$149,999 to Monroe County to support their FY20 South Florida Geographic Initiatives Program in Monroe CD County, FL which address impaired water quality in residential canals identified within The Water Quality Protection Program(WQPP)Action Plan of the Florida Keys National Marine Sanctuary. "Note that the header of this award captions it as a Grant Agreement whereas it is a Cooperative Agreement. EPA is implementing a new grant system that will soon be undergoing enhancements to allow for more accurate descriptions." BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 03/01/2021 -03/01/2023 03/01/2021 -03/01/2023 $149,999.00 $149,999.00 0 NOTICE OF AWARD Based on your Application dated 08/06/2020 including all modifications and amendments,the United States acting by and through the US Environmental Protection Agency(EPA)hereby awards$149,999 EPA agrees to cost-share 100.00 of all approved budget period costs incurred,up to and not exceeding total federal funding of$149,999.00. Recipient's signature is not required on this agreement.The recipient demonstrates its commitment to carry out this award by either: 1)drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award,the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this award/amendment,and any costs incurred by the recipient are at its own risk.This agreement is subject to applicable EPA regulatory and statutory provisions,all terms and conditions of this agreement and any attachments. CD ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE CJ ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS EPA R4,Water Division 61 Forsyth Street R4-Region 4 Atlanta,GA 30303-8960 61 Forsyth Street Atlanta,GA 30303-8960 THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Keva R. Lloyd-Grants Management Officer DATE 04/09/2021 NOE COUNTY A ,R I��JV� FORM,NAY / , PAD o J. ASITA �1 A ®gate 4/16/21 Packet Pg. 3293 N.3.g X7-021D01921-0 Page 2 EPA Funding Information FUNDS FORMER AWARD THIS ACTION AMENDED TOTA EPA Amount This Action $0 $149,999 $149,9 EPA In-land Amount $0 $0 Unexpended Prior Year Balance $0 $0 Other Federal Funds $0 $0 Recipient Contribution $0 $0 State Contribution $0 $0 Local Contribution $0 $0 Other Contribution $0 $0 Allowable Project Cost $0 $149,999 $149,9 0 Assistance Program(CFDA) Statutory Authority Regulatory Authority 66.436-Surveys,Studies, Investigations, Clean Water Act: Sec. 104(b)(3) 2 CFR 200,2 CFR 1500 and 40 CFR 33 Demonstrations,and Training Grants and Cooperative Agreements-Section 104(b)(3)of the Clean Water Act r N CD 0 Fiscal - Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation i Code Oganization Class Organization Deobligatioi y 2104TC1008 2021 B 04TOORR OOOBK2 4183 $149,9 $149,9! 0 N CJ Packet Pg. 3294 N.3.g X7-02D01921-0 Page 3 Budget Summary Page Table A-Object Class Category Total Approved Allowable (Non-Construction) Budget Period Cost 1.Personnel 2.Fringe Benefits 3.Travel 4.Equipment 5.Supplies 6.Contractual $149,9! 7.Construction 8.Other 9.Total Direct Charges $149,9! 10.Indirect Costs:0.00%Base ; 11.Total(Share:Recipient 0.00%Federal 100.00%) $149,9! 12.Total Approved Assistance Amount $149,9! 13.Program Income 14.Total EPA Amount Awarded This Action $149,9! e) 15.Total EPA Amount Awarded To Date $149,9! N CD N CJ U Packet Pg. 3295 N.3.g X7-02D01921-0 Page 4 Administrative Conditions General Terms and Conditions The recipient agrees to comply with the current EPA general terms and conditions available at: h ps-//www a ov/ ran s/ . a-g .n .ral- .rs-and- .ondi ions- .ff iv .-nov . b .r-1 - 20 0-or-la .r. These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award. The EPA repository for the general terms and conditions by year can be found at: h ps-//www_e a o ®/grants/grant-terms-and-conditionsg .n .ral. r_ The applicable terms and conditions below are in addition to the general terms and conditions noted above: GRANT-SPECIFIC ADMINISTRATIVE CONDITIONS cv cv A. Correspondence Condition The terms and conditions of this agreement require the submittal of reports, specific requests for approval, or notifications to EPA. Unless otherwise noted, all such correspondence should be sent to the following email addresses: • Federal Financial Reports (SF-425): rrttnfc-grants PTgov y • MBE/WBE reports (EPA Form 5700-52A): 4 . a rantsbewbere ortin eoa ov and davis.latoria@epa.gov • All other forms/certifications/assurances, Indirect Cost Rate Agreements, Requests for Extensions of the Budget and Project Period, Amendment Requests, Requests for other Prior Approvals, updates to recipient information (including email addresses, changes in contact information or changes in authorized representatives) and other notifications: • Latoria Davis-Reed, Grants Management Specialist, davis.latoria@epa.gov, (404)562-9782 • Jennifer Shadle, Project Officer, shad le.jennifer@epa.gov, (404)562-9436 • Payment requests (if applicable): • Jennifer Shadle, Project Officer, shad le.jennifer@epa.gov, (404)562-9436 • Quality Assurance documents, workplan revisions, equipment lists, programmatic reports and deliverables: • Jennifer Shadle, Project Officer, shad le.jennifer@epa.gov, (404)562-9436 Packet Pg. 3296 N.3.g X7-02D01921-0 Page 5 Programmatic Conditions A. Reporting Requirements- To meet reporting requirements under 2 CFR 200.328(b)(1) and (b)(2)(i) "Grantees shall submit semi-annual performance reports, due March 30th and September 30th, unless the awarding agency requires quarterly or annual reports. However, performance reports will not be required more frequently than quarterly. Annual reports shall be due 90 days after the grant year, quarterly or semi-annual reports shall be due 30 days after the reporting period. The final performance report will be due 90 days after the expiration of termination of grant support to the EPA Project Officer and Technical Officer. Semi- annual progress report content shall include: 1. work status; 2. any difficulties encountered; 3. preliminary data results; 4. a discussion of expenditures during the reporting period; 5. a comparison of the percentage of the project completed to the project schedule; 6. an explanation of any significant discrepancies and 7. a statement of activity anticipated during the subsequent reporting period. B. Quality/ Management Plan (QMP1Td Quality Assurance Pronect Plan (QAM— If applicable, the applicant should submit a combined QMP/QAPP or equivalent document addressing the required elements under these two policies. The documentation should be consistent with the specifications of the EPA Quality Management Plan EPA CIO 2105-P-01- 0 and Quality System Document EPA Requirements for Quality insurance Project Plan EPA QA/R-5. These documents can be found at h ps-//www e a o ®/si .sturodu . ion/fil .s/ 01 - 091do . u .n si .io_ 105- -01-0 df and http-//www e a ov/ Bali / s-does/r5-final df. . The grantee will submit within 60 days of the award date, to the EPA Project Officer, either y a combined document or equivalent, a confirmation an existing QMP/QAPP combination has been approved by EPA, or this project will not collect or generate any environmental data. No work involving direct measurements or data generation, environmental modeling, compilation of data from literature or electronic media, and data supporting the design, N construction, and operation of environmental technology shall be initiated under this project until the EPA Project Officer, in concert with the EPA Quality Assurance Manager, has approved the quality assurance documentation. The grantee must ensure that they have reviewed and approved a Quality Assurance Project Plan for subgrantees data collection in compliance with their EPA approved Quality Management Plan prior to collection of data by subgrantees under this grant. Information regarding EPA's Quality System for Environmental Data and Technology can be found at http-//www e a ov/owow/monitoring/nationalsurve s ht 1. C. Sufficient Progress — In accordance with GPI 11-01 "Managing Unliquidated Obligations and Ensuring Progress under EPA Assistance Agreements" dated September 28, 20127 EPA may terminate the assistance agreement for failure of the recipient to make sufficient progress on work and on drawing down funds so as to reasonably ensure completion of the project within the project period, including any extensions. EPA will measure sufficient Packet Pg. 3297 N.3.g X7-02D01921-0 Page 6 progress by examining the performance required under the work plans in conjunction with the milestone schedule, the time remaining for performance within the project period, the availability of funds necessary to complete the project, and whether draw down is commensurate with work progress. D. Gennpafial Data - In accordance with Circular A-16 and CIO Policy Transmittal 05-002, all geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at www f d . ® ®. E. Electronic and Information Technology/ Accessibility' Recipients and subrecipients are subject to the program accessibility provisions of Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7, which includes an obligation to provide individuals with disabilities reasonable accommodations and an equal and effective opportunity to benefit from or participate in a program, including those offered through electronic and information technology ("EIT"). In compliance with Section 504, EIT systems or products funded by this award must be designed to meet the diverse needs of users (e.g., U.S. public, recipient personnel) without barriers or diminished function or quality. Systems shall include usability features or functions that accommodate the needs of persons with disabilities, including those who use assistive technology. At this time, the EPA will consider a recipient's N websites, interactive tools, and other EIT as being in compliance with Section 504 if such technologies meet standards established under Section 508 of the Rehabilitation Act, codified at 36 CFR Part 1194. While Section 508 does not apply directly to grant recipients, we encourage recipients to follow either the 508 guidelines or other comparable guidelines that concern accessibility to EIT for individuals with disabilities. Recipients may wish to consult the latest Section 508 guidelines issued by the US Access Board or W3C's Web Content Accessibility Guidelines (WCAG) 2.0 (see h p-/&ww a ce - h®ard c)ylsec50 / uide/index ht ). F. Revisions of Budget and Project Plans- Per 2 CFR 200.308 (b) Recipients are required to report deviations from budget or project scope or objective and request prior approvals from Federal awarding agencies for budget and program plan revisions, in accordance with this section. Programmatic Requirement: Recipients are requested to submit the appropriate 424A and budget object class category sheets for review and approval for any changes >10% of the total approved budget. (c)(1) For non-construction Federal awards, recipients must request prior approvals from Federal awarding agencies for one or more of the following program or budget-related reasons: (i) Change in the scope or the objective of the project or program (even if there is no associated budget revision requiring prior written approval). (ii) Change in a key person specified in the application or the Federal award. Packet Pg. 3298 N.3.g X7-02D01921-0 Page 7 (iii) The disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator. (iv) The inclusion, unless waived by the Federal awarding agency, of costs that require prior approval in accordance with Subpart E—Cost Principles of this part or 45 CFR part 75 Appendix IX, "Principles for Determining Costs Applicable to Research and Development under Awards and Contracts with Hospitals," or 48 CFR part 31, "Contract Cost Principles and Procedures," as applicable. (v) The transfer of funds budgeted for participant support costs as defined in §200.75 Participant support costs to other categories of expense. 0 (vi) Unless described in the application and funded in the approved Federal awards, the subawarding, transferring or contracting out of any work under a Federal award, including fixed amount subawards as described in §200.332 Fixed amount subawards. This provision does not apply to the acquisition of supplies, material, equipment or general support services. N (vii) Changes in the approved cost-sharing or matching provided by the non-Federal entity. W (viii) The need arises for additional Federal funds to complete the project. G. CyhersecuHty Requirement- Per PN-2015-G05, (a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State law cybersecurity requirements. (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA y networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition. If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient agrees to contact the EPA Project Officer (PO) no later than 90 days after the date of this award and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data. (2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: by including this Packet Pg. 3299 N.3.g X7-02D01921-0 Page 8 requirement in subaward agreements; and during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.331(d)7 by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. H. Clean Water Act Regulation Adherence- The Grantee is responsible for adhering to all applicable Federal and state laws, including the Clean Water Act (CWA) and regulations, and ensuring compliance with all required approvals of the various regulatory requirements. If the grantee fails to adhere and/or comply with applicable Federal laws, state laws, and/or regulations, then the grantee will be solely liable for all penalties and environmental impacts related to this project or tasks performed in relation to this project. r- I. Suhstanfial Involvement- In accordance with the EPA Order 5700.1, Section 7(b)(1), the agreement is being awarded as a cooperative agreement per 2 CFR 200.24 due to EPA's role in this agreement under Clean Water Act Section 104(b)(3) to include, among other activities, the review and approval of work plan, review and approval of reports, and technical assistance, as requested to complete the objectives of this project. N J. Technical Officer for this grant is Steve Blackburn at blackburn.steven@epa.gov. W N 0 c 0 N Packet Pg. 3300 Monroe County Board of County Commissioners N.3.hi Fiscal Years 2021 thru 2025 Capital Improvement Program - CIP Appropriation Plan Fund 304 Physical Environment Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP Projects To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total PE1901 Canal Monitoring 236,790 136,622 136,622 373,4 304-590316 Land Acquisition 7,250,000 - - 7,250,C PE1401 WW Upgrades County Facilities 321,047 - - 321,C Total Project Cost 7,807,837 136,622 136,622 7,944,4 0 Appropriated FY 2021 Un-Appropriated Subsequent Years 5 Year CIP C Current Revenues To Date Adopted FY 2022 FY 2023 FY 2024 FY 2026 Total Total Fund 304 1 Cent Infra Sales Tax 7,571,047 - - 71571,C Fund 304 Fund Balance Forward 236,790 136,622 136,622 373,4 Total Funding 7,807,837 136,622 136,622 7,944,4 r N CD C CL tJ I C 15 N I tJ h Fiscal Year 2021 Packet Pg. 3301 404 Monroe County Board of County Commissioners N.3.hi Fiscal Years 2021 thru 2025 Capital Improvement Program - CIP Appropriation Plan Title:Canal Monitoring Project: PE1901 Category:Fund 304 Physical Environment Status:Adopted Department: Project Management LMS:N/A Comprehensive - CIE Project: N/A Plan Reference: District: LOS/Concurrency: N/A Project Need: N/A Location: Programmed Programmed Appropriated Budgeted Non-Appropriated Programmed CIP Fundinq Funding To Date FY 2021 FY 2022 FY 2023 FY 2024 FY 2026 Future Fundii 373,412 236,7901 136,6221 01 01 01 0 ScopeDescription and O This is for the continuation of maintaining clean and clear canals throughout our county. Funding Strategy Funded out of the One Cent Infrastructure Sale Surtax in the Physical Environment category. r N N O . O CIL Project Map Schedule of Activities tJ I Project Activities From-To Amount Other 10/18-09/21 373,412 O 15 N Total Budgetary Cost Estimate: 373,412 Means of Financing Funding Source Amount r� Fund 304 Fund Balance Forward 373,412 Qo � P Total Programmed Funding: 373,412 Future Funding Requirements: 0 Fiscal Year 2021 Packet Pg. 3302 407