Item V7 �5 Y.7
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County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
October 203, 2021
Agenda Item Number: V.7
Agenda Item Summary #9815
BULK ITEM: No DEPARTMENT: Sustainability
TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774
N/A
AGENDA ITEM WORDING: Approval to enter into a $71,642.50 Task Order 4 6 to the on-call
agreement with Wood Environment and Infrastructure Solutions Inc. for Category C resilience and
environmental services to design and permit the Rock Harbor Breakwater repairs.
ITEM BACKGROUND: This item is to approve a task order to design and permit the Rock Harbor
Breakwater repairs, under the Category C on-call contract for resilience and environmental services.
These costs are anticipated to be ultimately reimbursed under an anticipated Community
Development Block Grant Disaster Recovery (CDBG-DR) grant from the Florida Department of
Economic Opportunity (DEO) for the breakwater repairs. A grant document is anticipated to be
received once these tasks have been completed.
DEO has advised that design and permitting work for the project has been determined to be exempt
from environmental review because the work does not have a physical impact on the environment,
and therefore, the County can move forward with the expenditure of funds on these activities.
This is a resilience project. By restoring the breakwater, damage from storm surge to the homes will
be greatly reduced. In addition, water quality in the canals behind the breakwater is anticipated to be
improved, as the breakwater will reduce the amount of floating vegetation entering the canals from
the ocean.
PREVIOUS RELEVANT BOCC ACTION:
08/17/16: Approval to advertise on call professional engineering services for the canal restoration
program, including Category A — Canal Master Plan Program Planning Services, Category B —Canal
Infrastructure Engineering Services for Projects and Category C — Environmental Engineering
Services.
04/12/17: Approval to enter into a $0 on-call contract with Amec Foster Wheeler Environment
Infrastructure, Inc. for Category C for environmental services, environmental engineering, and other
related services.
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06/20/2018: Approval to enter into Amendment No. 1 to on call contract for Category C for
environmental engineering services to change name of company from AMEC Foster Wheeler
Environment& Infrastructure, Inc. to Wood Environment& Infrastructure Solutions, Inc.
03/17/21: Approval to enter into a one year renewal under Amendment No. 2 to the on-call
agreement with Wood Environment and Infrastructure Solutions Inc. for Category C environmental
services, environmental engineering, and other related services, to renew the contract for one year
from March 14, 2021 to March 14, 2022.
01/22/2021: Received Notice of Intent to Award from DEO for the Rock Harbor breakwater repair
proj ect.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Monroe County Rock Harbour Notice of Award
Rock Harbor Breakwater - Cat C - Task Order 46 Design and Permitting
FINANCIAL IMPACT:
Effective Date: October 20, 2021 Expiration Date: March 14, 2022
Dollar Value of task order: $71,642.50 Total Cost to County: N/A
Current Year Portion: $ Budgeted: N/A
Source of Funds: Anticipated Grant with DEO CPI: N/A
Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: No If yes, amount: N/A
Grant: No County Match: N/A
Insurance Required: Yes Additional Details: None
REVIEWED BY:
Rhonda Haag Completed 10/05/2021 8:53 AM
Cynthia Hall Completed 10/05/2021 10:27 AM
Purchasing Completed 10/05/2021 11:55 AM
Budget and Finance Completed 10/05/2021 1:19 PM
Maria Slavik Completed 10/05/2021 1:21 PM
Liz Yongue Completed 10/05/2021 2:46 PM
Board of County Commissioners Pending 10/20/2021 9:00 AM
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V.7.a
Ron DeSantis Dane Eagle
FLORIDA
ECONOMIC
January 22, 2021
Mrs. Helene Wethering,
Senior Project Manager
102050 Overseas Highway,Ste. 246 0
Key Largo, FL 33037
RE: Notice of Intent to Award—Rebuild Florida Irma Round 2 Infrastructure Program
Dear Mrs.Wethering:
m
The Florida Department of Economic Opportunity (DEO) is pleased to inform you that the County of 0
Monroe has been selected to receive Community Development Block Grant-Disaster Recovery (CDBG-
DR) funds based on the application previously submitted for the Rebuild Florida CDBG-DR Infrastructure
Program. We would like to thank the County of Monroe for participating in the application process.
Please see below for specific information regarding the County of Monroe CDBG-DR project selection: 0
0
Project Name: Rock Harbor Breakwater Repair Award Amount: Up to$1,353,986
In the next few weeks, someone from my team will contact you to continue the grant process. Receipt 0
of CDBG-DR funds are contingent upon entering into a subrecipient agreement with DEO. DEO will
reach out to your staff during the development of an acceptable scope of work and budget for the
County of Monroe subrecipient agreement. Once those are developed, DEO will send the subrecipient
agreement for review.
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DEO looks forward to partnering with the County of Monroe to serve Floridians in supporting their
disaster recovery needs. If you have any questions or need further information, please contact Gina
Herron, Infrastructure Program Manager at 850-717-8464 or email Gina.Herron@deo.myflorida.com. 0
Sincerely,
Drew Winters, Director 0
Office of Disaster Recovery
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Florida Department of Economic Opportunity Caldwell Bufldirig 107 E. Madison Street Tallahassee, FL 32399
850,245,7105 1%rr v7- F lor}f.�a,.,obs.or''I
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n equal opporl ani0i er poy rt ro r gym.Auxiliary aids ai'A service are available upon request to individuals with
rtisaaabi it es.All voice telephone Mrrrbers on this d0l"Uraie nt may e reached L persons using�° /TI-D egWpMerat via
the Floridaelay Service at 711
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u.7.b
TASK ORDER #6 FOR CATEGORY C
ON-CALL PROFESSIONAL ENGINEERING SERVICES
FOR ENVIRONMENTAL ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND
WOOD ENVIRONMENT & INFRASTRUCTURE SOLUTIONS, INC.
FOR
ROCK HARBOR BREAKWATER REPAIR PROJECT IN MONROE COUNTY,
FLORIDA
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This Task Order #6 is entered into on this 201h day of October 2021, in accordance with
the Continuing Contract for On-Call Professional Environmental Engineering Services
made and entered on the 12th day of April 2017, Amendment No.1 dated June 20th,
2018, Amendment No. 2 dated March 17, 2021, between Monroe County, hereinafter ~-
referred to as the "County" and Wood Environment & Infrastructure Solutions, Inc.
hereinafter referred to as "Consultant" where design services are allowed if construction
costs do not exceed $2,000,000. c
All terms and conditions of the referenced Contract for On-Call Professional Engineering
Services apply to the Task Order unless the Task Order modifies an Article of the
Agreement of which will be specifically referenced in this Task Order and the
modification shall be precisely described.
WITNESSETH
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WHEREAS, the Florida Department of Economic Opportunity's (DEO) Rebuild Florida CL
Infrastructure Repair Program was launched with $85,819,653 to fund infrastructure
restoration and improvement projects in communities impacted by Hurricane Irma.; and
WHEREAS, the funding is provided by the U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant-Disaster Recovery (CDBG-
DR) Program to address unmet disaster recovery needs related to damage from
Hurricane Irma.; and
WHEREAS, Monroe County submitted an application to repair the breakwater within Key
Largo (Cuda, Grouper, Bonito, and Lobster Lanes); and
WHEREAS, the project will repair 500 linear feet of damage to a manmade coastal
breakwater structure that was damaged from Hurricane Irma that previously provided
protection from storm surge and control the inflow of noxious floating seaweed into the
waterways; and
WHEREAS, this task order will provide the design, permit, and procurement for the 2
breakwater; and
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NOW, THEREFORE, in consideration of the mutual promises, covenants, and
agreements stated herein, and for other good and valuable consideration, the sufficiency
of which is hereby acknowledged, County and Consultant agree as follows:
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ARTICLE 1.1 TERMS OF AGREEMENT:
This Task Order is effective on October 20, 2021 and shall expire ire 60 days after the final 2
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deliverable to the County is submitted.
ARTICLE II SCOPE OF BASIC SERVICES, PARAGRAPH 2.1.1 IS AMENDED AS
FOLLOWS:
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Task 1: Data Collection and Processing
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The Consultant will conduct one bathymetric and topographic survey for the affected
area and surrounding structures within the project boundary. The bathymetric surveys c
will be carried out utilizing a survey- grade GPS unit operating in Real Time Kinematic
(RTK) mode mounted atop an adjustable height rod. This apparatus will be used in a
boat to traverse the project area as best as possible to establish a grid of bottom
elevations sufficient to develop a digital elevation model. The topographic data will be
acquired using traditional survey methodologies for the road, existing utilities, private c
property, and any other significant structure within the project boundary. Jurisdictional
wetland lines and associated water elevations will be determined as required for
permitting. Topographic and bathymetric maps will be prepared for design and permitting
of the project. The survey and subsequent work will be relative to the North American
Datum of 1983/2011 Adjustment (NAD83/11) and the North American Vertical Datum of
1988 (NAVD88) based on nearby National Geodetic Survey (NOS) and/or Florida
Department of Transportation (FDOT) horizontal and vertical geodetic control
monuments. Surveying and mapping services associated with this assignment will 0)
conform with the applicable requirements of the Department's Bureau of Survey and CL
Mapping, and applicable sections of Florida Administrative Rule Chapter 5J-17,
Standards of Practice, pursuant to Chapter 472, Florida Statutes.
The Consultant shall conduct a determination of the boundaries of jurisdictional waters
of the U.S., including wetlands, on the subject site as required for permitting. Wetlands
will be defined using the Routine on - Site Determination method as described in the
1987 United States Army Corps of Engineers (USACE) Corps of Engineers Wetlands
Delineation Manual or the Delineation of the Landward Extent of Wetlands and Surface
Waters [Florida Department of Environmental Protection (FDEP), Chapter 62.340,
F.A.C]. Both protocols use a series of tests to address three characteristics of wetlands,
including the presence/absence of hydrophytic vegetation, wetland hydrology, and hydric ca
soils. Prior to the site visit, Consultant will research and assemble available soil surveys,
site topographic maps, and National Wetland Inventory maps to preliminarily identify
potential waters of the U.S., wetlands and streams. Consultant will then conduct the field
visit to characterize the delineated wetlands. Delineation includes on-site determination,
marking in the field with a handheld GPS unit (sub-meter accuracy), and flagging of the
aerial extent of each wetland (if any). If any wetlands are identified, then a Uniform 2
Mitigation Assessment Method (UMAM) form will be completed. In conjunction with the
wetland delineation, a threatened and endangered species survey as required in an
Environmental Resource Permit (ERP) for the proposed action. Consultant scientist
permitted by the Florida Keys National Marine Sanctuary (FKNMS) will conduct an in-
water survey of the benthos to determine the presence of sensitive aquatic resources c
(i.e., seagrasses, corals, or sponges) within the immediate area of the project
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Conduct an engineering site visit to determine the site conditions, such as breakwater
conditions, existing utilities, and construction staging areas within the project boundary.
Contact will be made with select property owner(s) for initial determination of approval
for staging area use/equipment placement. If verbal approval for staging/equipment area
use is obtained, an access agreement/easement will be prepared for approval by
Monroe County and signatures will be obtained from the property owner.
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Deliverable(s): Bathymetric and Topographic Survey, Electronic Copies of Engineering
and Ecological Reports
Task 2: Design c
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The Consultant will work with the County and community to establish a level of service
for the breakwater for certain storm conditions.
The Consultant will use design criteria established by USACE and readily available data c
for metrological conditions such as tide, wind, and wave impact for the breakwater.
The Consultant will analyze the sea level rise scenarios from the Southeast Climate
compact for the design life of the project to provide protection for the community.
Consultant will prepare preliminary design plans and technical specifications for the
project. The preliminary design plans will consist of an existing site plan, proposed site
plan, proposed grading plans, erosion and sediment control plans, and construction 0)
details. CL
Consultant will coordinate and hold pre-application permitting meetings with the Florida
Department of Environmental Protection (FDEP), USACE, County, and FKNMS using N
the preliminary design plans. Consultant will prepare meeting minutes and provide to
the County.
Consultant will update the plans and specifications in response to regulatory agency
comments. Consultant will prepare final design plans, technical specifications, and
engineer's construction cost estimate for project. The final design plans will include an
existing site plan, proposed site plan, proposed grading plans, erosion and sediment
control plans, and construction details. ca
Deliverable(s): Electronic copies of the final design plans and technical specifications.
Task 3: Permitting
Consultant will incorporate comments received during the pre-application meetings to
complete and submit local, state, and federal permit applications as required, using the
final design plans. Permit applications will be submitted to the following agencies:
• FDEP;
• USACE; c
• FKNMS; and
• Monroe County.
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Consultant will respond to Requests for Additional Information for each permit
application. If impacts to wetlands or benthic resources are identified, Consultant will
coordinate appropriate mitigation either onsite or through the purchase of mitigation
credits.
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The cost of mitigation is not included within this task order.
Deliverable(s): A list of all required permits identifying issue dates and issuing authorities c
and electronic copies.
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Task 4: Support in Procurement of a Construction Contractor
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le
Upon completion of the Construction Documents, Consultant will assist Monroe County,
who will be procuring the construction of the restoration, with the necessary procurement
documents and meetings. Consultant will provide the following services to assist Monroe ca
County for the procurement of a contractor for the construction of the restoration:
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• Prepare a Request for Proposal Package for Monroe County review which will
include the 100% Construction documents completed by Consultant
• Respond to applicable Proposers' Requests for Information (RFI's) and assist in
the preparation of Addenda, including revising the Request for Proposal W
Documents, as required.
• Attend a Pre-Proposal Conference and site walk-through and prepare meeting
minutes. Conduct a Responsibility Review of the Apparent Low Bidder in
accordance with requirements.
• Attend a Pre-Award Conference, to discuss the Proposer's qualifications and
understanding of the Project, if required.
Deliverable(s): 1) Electronic copy of public notice of advertisement for the bid; 2)
electronic access to all inquiries, questions, and comments regarding the bid documents;
3) electronic copy of bid package; 4) electronic copy of written notice of selected
contractor; and 5) electronic copy of executed subcontract(s).
Article VII, Paragraph 7.1.1 is amended to include the following:
The Consultant shall be paid Seventy One Thousand and Six Hundred and Forty-Two Dollars
and Fifty cents ($71,642.50) on a lump sum basis for the services described above.
Task 1: Data Collection/Processing $ 20,608.50
Task 2: Design $ 28,492.00
Task 3: Permitting $ 15,490.00
Task 4: Procurement $ 7,052.00 2
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Total (Lump Sum) $ 71,642.50
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This project is expected to be funded with a CDBG-DR grant. Therefore, in all respects,
the Consultant must comply with all CDBG-DR program specific requirements as well
as federal award requirements found at 2 CFR part 200 including Appendix II.
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IN WITNESS WHEREOF, each party caused the Task Order #6 to be executed by its
duly authorized representative.
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CONSULTANT: WITNESS:
WOOD ENVIRONMENT
& INFRASTRUCTURE SOLUTIONS INC.
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10/04/21 �' ` 10/04/21
Signature Date Signature Date c
Florida Service Line Manager
Title c
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(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST: KEVIN MADOK, CLERK OF MONROE COUNTY, FLORIDA '✓
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By: by:
Deputy Clerk Mayor/Chairman
Date:
Approved as to form and legal sufficiency:
Monroe County Attorney's Office
10-5-2021
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