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Item V2 �5 v.z r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting October 203, 2021 Agenda Item Number: V.2 Agenda Item Summary #8588 BULK ITEM: No DEPARTMENT: Sustainability TIME APPROXIMATE: STAFF CONTACT: Rhonda Haag (305)453-8774 11:30 A.M. AGENDA ITEM WORDING: Presentation of updates to the HDR Roads Vulnerability Analysis and Capital Plan for County-maintained roads, including conceptual designs, schedule, funding and outreach. ITEM BACKGROUND: This item is to present an update to the countywide roads' elevation study by HDR that is nearing completion. The following items will be presented: • Sample conceptual designs of various potential road elevations, as part of the initial 25% of the Critical Roadway Segments (originally 78 miles of roadways) selected to move forward to the Conceptual Engineering Design assessment under the countywide roads' elevation study being conducted by HDR. Additional roadway segments were subsequently added for a total of 119 miles. These conceptual designs will provide a more accurate assessment of the potential adaptation improvement footprint and cost estimate for each of the project areas. • Adaptation schedule of proposed road elevation projects to the year 2045. PREVIOUS RELEVANT BOCC ACTION: 06-18-18: Approval to advertise a Request for Qualifications for professional services for a Sea Level Rise Resilience and Vulnerability Analysis for County Maintained Roads and Related Services. 02/12/19: Approval to negotiate in rank order with the firms responding to the Request for Qualifications for professional services for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads and related services. 05/22/19: Approval of a contract with HDR, Inc., the highest ranked respondent for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads and related services, in the amount of $1,708.491.66, plus $189,167.18 for optional services, totaling $1,897,658.84 over 3 fiscal years. 12/11/19: Approval to expedite the analysis and modeling of the Stillwright Point neighborhood to Packet Pg. 3640 v.z determine the recommended adaptations, cost and related policy decisions, and report back to the commission when completed. 06/17/20: Presentation and discussion of the road's adaptation analysis of the Stillwright Point neighborhood in Key Largo as part of the county-wide study for the sea level rise vulnerability analysis for county-maintained roads. 11/17/20: Approval of Amendment No. 1 to the contract with HDR, Inc. for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads and related services, to extend the contract from September 21, 2021 to December 21, 2021 at no cost. 04/21/21: Approval of Amendment No. 2 in the amount of $92,542.64 to the contract with HDR, Inc. for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads and related services, to add 20 miles of roadway segments to the original 78 miles of County maintained roadways (98 miles total) into the Conceptual Engineering Design assessment. 06/21/2021: Resolution to affirm continuing the work being performed under the contract for the Roads Vulnerability Analysis and Capital Plan for County-maintained roads and related services contract with HDR. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: N/A DOCUMENTATION: FINANCIAL IMPACT: Effective Date: N/A (Contract) Expiration Date: December 21, 2021 Total Dollar Value of Existing Contract: $1,990,201.48. Total Cost to County: N/A Fiscal Year Portions: N/A Budgeted: N/A Source of Funds: gas tax CPI: N/A Indirect Costs: None Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: Grant: No County Match: N/A Insurance Required: No Additional Details: 09/22/21 102-22556 - SUSTAINABILITY ROADS $0.00 REVIEWED BY: Rhonda Haag Completed 09/29/2021 9:11 AM Packet Pg. 3641 v.2 Cynthia Hall Completed 09/29/2021 10:40 AM Purchasing Completed 09/29/2021 10:52 AM Budget and Finance Completed 09/29/2021 10:53 AM Maria Slavik Completed 09/29/2021 11:04 AM Liz Yongue Completed 10/01/2021 10:35 AM Board of County Commissioners Pending 10/20/2021 9:00 AM Packet Pg. 3642 Mimi }+ 0 cc m • N Q > m 0 N O S. 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