Item V1 �5
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County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor Michelle Coldiron,District 2
�1 nff `_ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
r, Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
October 203, 2021
Agenda Item Number: V.1
Agenda Item Summary #9841
BULK ITEM: No DEPARTMENT: County Administrator
TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443
n/a
AGENDA ITEM WORDING: County Administrator's Report for October 2021.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION:
DOCUMENTATION:
CAD 1 Monthly Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
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County Match:
Insurance Required:
Additional Details:
REVIEWED BY:
Liz Yongue Completed 10/05/2021 4:35 PM
Board of County Commissioners Pending 10/20/2021 9:00 AM
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MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Roman Gastesi
County Administrator
DATE: October 5, 2021
SUBJECT: County Divisions' Monthly Activity Report for October 2021
MONTHLY ACTIVITY REPORT—OCTOBER 2021 N
CD
Airports:
Key West International Airport
September 6 CATEX Meeting
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September 7 Concourse A Public Outreach Meeting
September 9 Meeting w/PNC Bank
September 15 BOCC Meeting
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September 16 Jacobs&McFarland Johnson Engineering Meetings
September 20 FDOT Airport Roundtable w/FDOT Secretary
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September 21 &22 Airport Financial Review w/Financial Team
September 23 Meeting w/Toppino
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Florida Keys Marathon International Airport
September 13 Meeting w/Mayor MTH Airport Items Update
September 23 Evening Meeting in MTH w/Marty Hiller
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Extension Services:
Number of services provided: 24 phone calls, 142 emails, 45 one on one consults, 2 office
visits/visits to clients, 23 learning events with 419 participants, 6 media submissions, and 263
publications distributed. Total Budget for FY 20/21: $228,108.00; Year to Date Expenditures
and Encumbrances: $199,808.86; Remaining Balance: $28,299.14; Percentage of budget spent
and/or encumbered year-to-date: 87.6%
The County Extension Director/Family & Community Development Agent accomplished the
following activities:
• Alicia provided editorial review for the 4 section study guides for the industry
certification of Climate Change Practitioner. hILtps://climateofficers.org/ccpwide
• Alicia co-taught a community development webinar on working with non-profit
organizations to 23 Extension professionals. She also developed evaluation indicators for
county extension directors. N
• Alicia developed a website to showcase her climate Extension work called climate smart
Florida. The site included 3 sections. Climate Smart Communities includes the Handbook 2
of Municipal Action on Climate Change, a step by step process to help communities take
climate action in Florida. Climate Smart Floridians is a nine-module learning program to 0
take individual action on climate change. Climate Smart Kids is a 4-week, self-paced _
adventure to learn about climate change. With videos, experiments and games we explore
climate science, greenhouse gases, blue carbon, threatened ecosystems and how to take
action. hgps://sites.google.com/ufl.edu/climatesmartflorida/home
• Alicia spoke on the radio about charitable giving, make sure to do your homework before
giving, check https://www.charitywatch.org/for more information.
The Environmental Horticulture Agent accomplished the following activities:
• Michelle attended the Florida State Horticultural Society's Annual Conference in
Daytona Beach and presented on various projects and studies being conducted throughout e
the Keys: Pilot Study to Evaluate Sargassum Compost for Soil Amendment Potential,
Going Beyond the Grant for Community, Educational, and Volunteer Engagement, and
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An Introduction to a Breadfruit Grove in Big Pine Key, FL. Michelle is the Vice
President for the Ornamental, Garden, and Landscape Section for 2022.
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• Michelle is working with the state Florida Friendly Landscaping office and Key Colony
Beach on a demonstration landscape for the new city facility that is being built and a <
landscape design for the entrance of Key Colony Beach. The city has a goal to convert all
of its properties to Florida Friendly.
• Michelle worked with the City of Key West to determine why over 40 tropical hardwood
trees at several different public parks were declining and exhibiting symptoms of
herbicide damage. Tissue samples were collected and sent to an agricultural lab for
analysis and the chemical imazapyr was detected in the samples.
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The Florida Sea Grant Marine Extension Agent accomplished the following activities:
• Shelly presented at the Extension Professional Associations of Florida conference on
"The life aquatic —the Florida Master Naturalist new marine habitat restoration course"
• Shelly and a team of Florida Sea Grant agents held a virtual workshop on Marine
Fisheries Regulations and Management for law enforcement, state and federal state park
staff and volunteers, and formal educators. Shelly presented on barotrauma mitigation
and her talk will be featured in the College of the Florida Keys course on marine policy
and regulations, Spring 2022.
• Shelly continues to lead the Florida Coral Disease Response Communication and
Outreach team and the Leadership team approved our communications plan developed
from a series of technical workshops last May. Link to FWC Gone Coastal article:
hgps://content.govdelivery.com/accounts/FLFFWCC/bulletins/2f468cc C44
Emmency Services: 2
FIRE RESCUE
• Continue to participate in new EOC plan and design meetings 0
• Assist, as needed, with transition and integration concerns relative to the new ERP software 0
• Creating customized reports for management review for decision making purposes
• Develop and implement transition plan to end firefighter banked hours program and move to
"real pay"
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• Working on Provider Relief Funds reporting to Health Services & Resources Administration
• Creating new department purchasing oversight and budget review process to use in
conjunction with Workday
• Assisting with hiring and related activities to onboard 24 new firefighters in support of
SAFER Grant
FIRE EMS/TRAUMA STAR
• Trauma Star flew a total of 86 flights, 17 Trauma, 4 Stroke, 7 Cardiac, and 58 Inter-facility
• Chief's operations meeting and presentation with Ocean Reef Public Safety E
• (1)Part time Flight Nurse began precepting at Trauma Star North
• (1) Firefighter successfully passed provisional Flight Medic testing is now clear to start
precepting in October
• Infection Control Officer continued operations with administering rapid tests, DOH reporting
and contact tracing
• Attended G 393 Mitigation training at the Marathon Government Center
• Diver's Alert Network and Alert Diver event at Rowell's Waterfront County Park with Key
Largo Fire & EMS
• Meeting with LKMC regarding transport of Covid patients under the treatment of Flolan
• New bunkbeds and lockers delivered and will be assembled at TSN
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• Meeting with new Medical Director and Baptist Nursing Administration to strengthen
community partnership
• Chief Flight Nurse attended State of Florida Advisory Council Meetings: Florida
Aeromedical Association, FL Disaster Committee, FL EMS Medical Director's Association,
Stroke/Stemi/Trauma Data Collection Council
• Fisherman's helipad cleared by FDOT/FAA for use
• Flight Nurse began administering PPD tests to Paramedic Students
FIRE ACADEMY/TRAINING
• Target Solutions —continuing education and SOP training, online, worked on updating
assignments for continuous monthly training and ISO reporting
• Scheduled multicompany training and posted to operations calendar N
N
• Coordinating all SCBA cylinder hydro's, required every 5 years; completed
• Railings on drill tower replacement began and has stalled, no progress since last month 2
• "Hot Shots" class; 30 students started, 26 remain with 2 additions next week
• Site prep began for updates to drill ground props, includes new LP gas lines to different burn 0
props; permitting in progress 0
• Paramedic preceptee tested and cleared as charge medic
• New staff vehicle placed into service
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• Facility Training, including live fire evolutions held; Key Largo and Islamorada in
attendance 0
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• Provided fire extinguisher training to EYW FBO fueling personnel
• Continued role as Division Chief of Aviation, overseeing ARFF Operations at EYW and
Trauma Star Operations
• Attended Wildlife Hazard Management Group meeting, in reaction to 1 triggering event at
EYW
• Attended Monroe County Web EOC training at Harvey Government Building
• Attended LKMC & Trauma Star transport meeting
• Attended Mariner's /Fisherman's & Trauma Star transport meeting
• Participated with the Flight Medic selection/testing process
• Supported Trauma Star & D.A.N. special detail in Key Largo
• Began the process to recruit and train 2 new ARFF Firefighters
FIRE MARSHAL
■ Completed 69 Plan Reviews for New Construction or Renovation Permits
■ Completed 66 Life and Fire Safety Inspections for New Construction or Renovation Permits
■ Held 10 Meetings to review Fire protection requirements with Designers/Contractors/Owners
■ Attended 2 Development Review Committee Meetings
■ Completed 3 Conditional Use Application/Reviews for Development Review Committee
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■ Performed 141 Annual Fire and Life Safety Inspections
■ Performed 28 Vacation Rental Annual Inspections
■ Mailed 114 Inspection Notice Letters
■ Completed 4 Letters of Coordination for Special Event Permits
■ Provided 5 Responses to Public Information Request/Fire Incident Report Requests
■ Completed 2 ISO Property Insurance Research/Information letters
■ Issued 3 Fire Prevention Public Service Announcements/Social Media Messages
■ Conducted 1 Public Outreach even
En2ineerin2/Proiect Management/Public Works:
ENGINEERING SERVICES /ROADS
Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge
(Card Sound) Replacement Grant Award:
• FDOT advised staff that funding is being programmed in FDOT's Work Program to fund
Engineering Design and Permitting and Construction Phases for replacement of two
bridges on Card Sound Road. The PD&E phase will begin in FDOT FY2022; design and 2
construction will follow.
• FDOT confirmed that the project qualified for a NEPA Categorical Exemption and 0
PD&E Study Phase was not necessary. 0
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• Engineering design and permitting funds were re-programmed to FDOT FY 2023 and
construction funds were advanced to FY 2025.
• staff is working with FDOT LAP staff to prepare RFQ for design services.
Bimini Drive (Duck Key) Bridge Replacement:
• Temporary critical wall installation at both ends of bridge ongoing.
• Permanent sheet pile wall installation to begin first week of October.
• Subaqueous utility connections to be complete first week in October.
Harbor Drive(Duck Key) Bridge Replacement:
• FKAA has completed temporary utility relocations.
• FKAA is preparing design and permits for pipes to be installed subaqueous.
• Engineering design and permitting is ongoing and design is at 90% submittal phase for E
the permanent bridge replacement project.
• Contractor has removed deck on east side and is in the process of removing the concrete
beams.
Seaview Drive (Duck Key) Bridge Replacement:
• FKAA has completed temporary utility relocations.
• FKAA is preparing design and permits for pipes to be installed subaqueous.
• Contractor has fabricated and installed guardrail system for bridge strengthening.
• Contractor is preparing containment structure for single lane demolition.
• Contractor has widened the open bridge lane to 9.5 feet.
• Engineering comments requested by FDOT for bridge strengthening have been
submitted. FDOT approval is expected and load restrictions to be eliminated when single
lane bridge strengthening is complete.
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• Single lane bridge strengthening is expected to be complete before end of October.
• Engineering design and permitting is ongoing and design is at 60% for the permanent
bridge replacement project.
Cudjoe Gardens Drainage Rehabilitation Project:
• Delay in manatee grate delivery due to change order addition and supply issue. Anticipate
delivery and completion of construction by mid-November.
1st Street and Bertha Street—Key West Drainage Improvement Project:
• Awating FDOT MOT approval for contractor to work on Bertha Street intersection with
South Roosevelt Blvd to include installation of drainage, curb & gutter, 10 foot wide
shared use path, sidewalk and roadway reconstruction,placement of asphalt base and
structural course. Duration expected to be 7 weeks.
• EAC Amendment 4 for City bus shelter relocation concrete pad design on October
BOCC agenda for approval
• Change order 2 for City scope bus shelter relocation and revised maintenance of traffic 2
for Fogarty Avenue intersection approved on September 24, 2021.
• Project substantial completion schedule for mid October 2022. 0
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0
Sands-Big Pine Key and Twin Lakes-Key Largo Roadway Pilot Project:
• Sands - CDBG-DR Grant - consultant is preparing the required environmental
assessment for grant award due end of November 2021. Staff is coordinating with DEO
and awaiting receipt of grant agreement in order to proceed.
• Twin Lakes - HMGP Grant Program Twin Lakes — Staff reviewing FDEM grant 0
agreement received September 20, 2021 for the Phase 1 design portion in the amount of
$130,859.36 for additional grant requirements. Construction portion of project is >,
currently considered a back-up project per FDEM with no award pending at this time.
• Twin Lakes - CDBG-MIT Grant - Staff worked with consultant on 2nd round grant 0
application submitted September 17,2021.
• Twin Lakes —FDEP FRCP Grant(Florida Resilient Coastlines Program) — Staff worked
with consultant on grant application submitted August 30, 2021 for 50% of project.
According to FDEP website projects may be ranked and submitted to legislature by
December 1, 2021, with funds encumbered by 2024 and expended by 2026. E
• Sands - Amendment 6 adding Avenue G to project scope approved by BOCC in c,
September and to be completed by consultant end of January 2022.
• Twin Lakes — Electrical plans for new Phase 3 power - FKEC riser pole at Lake Street
and US1, underground cables, terminations and transformer equipment at Adams Drive
and Crane Street to be completed end of December 2021 at which time a utility
agreement with FKEC will be drafted.
Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens:
• FDOT issued NTP to advertise CEI RFQ solicitation - advertised and opening on
September 28, 2021. Selection committee to meet October 25, 2021.
• FDOT LAP design agreement extended to June 30, 2022 due to awaiting FDOT
Environmental Certification -Natural Resources Evaluation.
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• Awaiting FDOT Construction LAP agreement execution and FDOT NTP for construction
bidding. Per FDOT, anticipated December 2021.
GIS Based Roadway Asset Management and Work Order System:
• Staff requested proposal from engineering consultant to evaluate asset management
systems based on county Road Dept. needs.
Roadway Vulnerability Study and Capital Plan:
• Weekly meetings with consultant to review draft conceptual design and cost estimates for
25% most critical roadways and to discuss public outreach plans.
• Consultant project progress update presentation to BOCC on October agenda.
Sugarloaf Boulevard Bridge Replacement Project:
• Construction phase funding is on hold due to COVID and unanticipated expenses on
Duck Key bridges.
2
Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage 0
Improvement Project: 0
• Project is on hold pending drainage evaluation and direction from OMB on funding. _
Koehn Subdivision-Big Pine Key Roadway and Drainage Project:
• Preconstruction meeting held September 16, 2021.
• Contractor working on submittals. Progress meetings scheduled every 2 weeks
commencing October 19tn 0
• Contract time is 270 calendar days. Based on NTP of October 4, 2021, substantial
completion to be achieved by July 1, 2022.
Boca Chica Road Hurricane Irma Repairs Project: c
• Staff prepared draft project manual for review; comments received and are being
incorporated.
• Anticipate advertising for construction bids in November 2021
Card Sound Road Mill/resurface/restriping:
• Task order was approved at the June 16th BOCC meeting. Pre-design meeting was held
July 7, 2021.
• Staff has requested that FDOT program SCOP grant funds in the amount of$2,419,722
(75% of construction phase estimate) in its work program in fiscal year 2023 to partially
fund construction and CEI.
• Preliminary design work including geotechnical and survey of site conducted in
September 2021.
• Roadway design is ongoing.
Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West:
• CEI services contract was awarded to HDR Engineering June 2021.
• Construction contract was awarded to Charlie Toppino and Sons, Inc. July 2021.
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• Utility location by FKAA and sidewalk repairs on the county's portion of Whitehead
Street commenced on August 23, 2021.
• FKAA is in the process of installing 12"PVC water line pipe at the intersection of
Whitehead and Fleming Street.
• Additional work to be added to scope on Eaton Street, due to FKAA need to replace
waterline. County responsibility will be to fund half of roadway overlay on several blocks
of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced.
Hurricane Irma No Name Key Bridge Repairs:
• Staff has received 100% submittal for engineering design and permitting.
• Staff has reviewed and approved plans and specs and is preparing project manual to
advertise for construction.
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Key Deer Boulevard Roadway Repairs:
• Task Order for Design was executed and Notice to Proceed was issued 9-27-21.
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On Call Engineering Services Contracts 0
• Current contracts expire in January, 2022. Staff advertised an RFQ for On Call
Engineering Services on September 27, 2021. Responses are due on November 18, 2021. 0
PROJECT MANAGEMENT
Major Hurricane Repairs: t�
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Following is a partial list of the individual locations damaged by Hurricane Irma.
0
Big Pine Key Community Park:
Park Repairs
• Final completion achieved. Processing final pay application.
Sheri Residence 2
• Construction underway with concrete column drilling and rebar installation with concrete
pour next week.
Blue Heron Park Community Center:
• Change order request in progress due to fire marshal inspection new requirements.
New substantial completion date is 10/15/2021.
Harry Harris Park:
Wilkinson Point& Beach Jetty:
• Notice of Intent to Award contract posted on Demandstar. BOCC Approval scheduled
for October meeting.
Key Largo Park:
• All bases and light kits are in and delivery of the poles is not scheduled until mid-
November. Project will be complete and closed after the last two light poles are
installed.
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Long Key Transfer Station Metal Building and Recycle Bin Repairs:
• Contractor has found three concrete bay walls that will need replacement instead of
repair, still working on the demo of recycling bays.
Marathon Annex 63`'d Street:
• Project has been awarded, contractor registration approved with City of Marathon.
• Work scheduled to begin first week of October.
Marathon Former Tax Collector's Office:
Permit is ready, and the contractor is preparing to mobilize.
Veteran's Memorial Park:
• Building permit application submitted and under review for ADA Pavilion and Tikis.
• Restrooms will require engineered drawing per Building Department. N
Contractor selecting an engineering firm.
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Watson Field Park:
• Final completion achieved. Processing final pay application. 0
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West Martello:
Citadel& Archway repairs
• Contractor met original date of 9/9/21 to substantially complete original scope of project.
• Additional repair work change order pending approval from DHR/NPS
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• Change Order 41 for No-Cost Time extension of 60 days approved—new date is 0
11/08/21.
• BOCC and approved amended DHR/NPS agreement for additional repair work. Change
Order for added work pending execution of amended agreement by DHR/NPS.
Seawall 0
• RFP being developed—advertisement in Q4 2021.
Capital/Grant Funded Proiects
Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC:
• Construction underway and approximately 35% complete. E
• Stringers and decking for boardwalk being installed.
• Pilings for scenic overlook installed.
• Augercast foundations will begin.
Cudjoe Fire Station - CAP:
• Contractor addressing final inspections and punch list items.
• Final Roof Inspection passed 9/13/21
• Continued delays by Contractor in meeting final inspections and punch list
• Letter Notice of Default sent to Contractor 9/22/21 with demand to cure by 10/08/21
East Martello Drainage & Parking Phase II - TDC:
• Punch list items are complete and final project documents to be delivered. Final
completion anticipated week of 10/4/2021.
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East Martello Drainage & Parking Phase III -TDC:
• Construction documents being finalized
East Martello Windows &A/C Updates (Papio Gallery) - TDC:
• Contractor has been selected. Contract is in Legal Department for review.
Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT:
• Architect's design team addressing Building Department comments and request for
corrections.
• Bids received and opened from subcontractors by Construction Manager(Ajax)
on 9/01/21.
• Received draft Peer Review Report. Architect design team addressing comments.
• Post bid addendums with revisions to plans and specifications issued in the weeks
following bid opening. Revised bids submitted. N
• Scope reviews of apparent low bidders conducted 09/13-24/2021
• Revised plan submittal to Building Department planned for first full week of October
• Project received additional funding due to County's reallocation of Local Mitigation
Strategy funds. 0
• Draft cost overrun request to FEMA is complete. Will be updated for delivery with final r_
Construction Documents and GMT to grant agency review in October(BOCC approval
requested in October).
Higgs Beach Bathrooms -TDC:
• $615,000 of remaining funding needed. Project on hold for additional funding.
Higgs Beach Access Road move - TDC:
• SHPO-requested GPR (ground-penetrating radar)work
was been completed for all five of the identified areas. The data and final report will take 0
a month to analyze and produce a report of the findings expected by October 15, 2021. 2
Higgs Beach Sand Re-nourishment-TDC: ca
• FDEP Agreement for funds under Beach Management program approved by BOCC in
September—sent to FDEP for execution. E
• Pre-Construction meeting with FWC and FDEP held September 24.
• NTP set for October 11, 2021
HMGP Generators —HMGP:
• FDEM reviewing movement of facilities generator from the airport to Rockland Key.
• Working with FDEM on delay due to scope change.
HMGP Wind Retrofit—HMGP:
• Funding award received.
• FDEM will allow pre-grant procurement of design services allowing a head start on the
proj ect.
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Jackson Square Chiller Building - CAP:
• The building location will need to be moved to the location of the 1980's Jefferson
Browne Building area.
• Demolition of the Jefferson Browne Complex and new Chiller building redesigns will
require a funding source.
Jackson Square Communications Tower Move - CAP:
• Sheriff s Office negotiating location.
• Project Management assessing backup option on the Freeman Justice Building or
adjacent to the new chiller building.
Jefferson Browne Building Parapet Removal—CAP:
• Work to begin October 8..
N
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KW Lighthouse Fencing & Outbuilding Repairs - TDC:
• All work completed before September 30, 2021..
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KW Lighthouse HVAC replacement- TDC:
• Contractor has insulation completed.
• New ductwork is 80% complete.
• Waiting for new A/C condenser to arrive..
KW Lighthouse New Oil House Display- TDC: �?
• Task Order sent to Bender& Associates Architects.
• TDC funds available October 1.
Historic Jail Museum - TDC:
• Third phase(Windows & Doors)moving along very well. 0
• Anticipated completion of this phase is 11/15/21. 2
• Conditional Use Permit submitted to City of Key West.
• Architect building final phase construction documents. t�
Marathon Library- CAP: m
• Final payment being processed.
• Working on transfer to facilities maintenance.
MCSO Stock Island Jail Generator Replacement and Electrical Upgrades —CAP
• Report on possible long-term solutions is under review.
• Awaiting proposal for design of new generator space at Jail.
Pigeon Key Honeymoon Cottage& Commissary Rebuilds—TDC, DHR:
• Foundations poured for both buildings.
• Began framing/reassembling of buildings.
Pigeon Key Sprinkler System - TDC:
• Approval of new contract to retain FOR in process.
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• Requested a final $250,000 in TDC second round to be split between DACs H, IV, and V
in an effort to complete project.
Plantation Key Courthouse and Detention Center - CAP:
• COVID impacted project significantly amongst trades
• Millworkers unable to staff job due to installers being sick with COVID.
• Millworkers unable to fabricate woodwork for Courtrooms due to COVID outbreak in
their Tampa shop.
• Project is working to identify alternate solutions to help staff up trades
• Project is requesting no site visits unless invited by Biltmore.
Public Defender Offices at 316 Simonton in Key West- CAP:
• Plans were approved by HARC on Tuesday August 24, 2021.
• Architect producing final construction documents.
• Working on MEP and the various items needed for IT
2
Rockland Key—CAP U
Public Works Temporary Trailer Offices
• Grinder pump will not be needed. r-
• Utilities have been coordinated.
• Trailers delivered and installed the week of September 20, 2021
• Check Electric was out on Wednesday, September 22, to install utilities
Fleet Temporary Leased Offices �?
• Permitting was filed on Monday August 8, 2021 with 100% construction documents
• Permit for 111 Overseas Hwy was approved
• RFP was submitted September 23 and posted to DemandStar with a bid date of October
28, 2021
0
Rowell's Waterfront Park Phase I—TDC, FDOT, CAP:
• Construction has begun.
• Demo of existing structure, fencing, and concrete slabs have been completed.
• Began clearing and grubbing and forming of concrete path along north side of property.
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West Martello HVAC - TDC:
• RFP being developed.
FACILITIES —UPPER KEYS
Murray Nelson Government Center:
• Provided Assistance for three events in the Auditorium and one in Peace Park
• Provided Mobile COVID vaccination shots September 3, and September 24, 2021 in back
parking lot of Murray Nelson
• Hosted the BOCC meeting in the Auditorium, September 15, 2021
• Removed existing water filter and replaced with new inline filter serving ice machine
• Fixed leak in south fire exit stairway
• Removed non operable lights and installed new lights in the Election office
• Unclogged kitchen sink in break room on 1st floor
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• Removed non operable lights and installed new in lst floor bathrooms and Building
department
• Changed light in Commissioner bathroom
• CW pump 41 not operable, contact contractor for replacement
• Contractor checked equipment operation and specification of AHU and chiller / cooling
towers
• Lower flags at all County Buildings /Parks for 13 military in line of duty at Kabul
• Lower flags at all County Buildings /Parks for Mike Forster—COVID related
• Checked all County Buildings /Parks replaced US Flag and Florida Flag for Anniversary
of 9-11
• Put up Sheriff sign on US 1 at stop sign
• Fixed mens toilet on lst floor
• Changed push door locks in the front of the building N
Key Largo Social Service: (New location—Tradewinds Plaza Shopping Center):
2
• Removed TV from wall and installed in new room U
• Unload pallets of food off truck and place inside on table weekly operation 0
• Moved file cabinets and painted wall from removing TV r-
• Picked up 2 truckloads of boxes and delivered to Suite 243 at the Pink Plaza
Plantation Key Courthouse:
• Replaced burnt damaged wiring in State Attorney record IT room
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• Replaced missing letters "A" & "N" in front sign of building 0
• Picked up many commercial fans and took to storage
• Replaced water valve in womens bathroom on 2nd floor
• Load many boxes of extra flooring from new court house and deliver to Magnolia PW
• Allowed Contractor access to control panel and various locations lst& 2nd floor for alarm
pull station inspections and smoke detection devices
• Charged a/c system in clerk of the court office
• Replaced plug in sink to fix leak in the mens juror bathroom
Ellis Building:
• Connected emergency ceiling mounted LED light fixtures as per office staff request
• Picked up debris and took to transfer station
• Remove non operable batteries from 2nd floor and take to Layton Transfer station
• Replaced damaged contactor and bypass high pressure switch for a/c in Tax Collector
Key Largo Library:
• Cut and delivered plywood for book display installation
• Checked all roof top HVAC equipment for any leaks, all plumbing fixtures and
documented water meter reading and again in 24 hours and reported to supervisor. Water
company states high water consumption
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Islamorada Library:
• Load truck with old carpet and take to transfer station
• Replaced old door threshold with new to prevent leaking under door with new carpet
installed
• Laid new carpet tiles in 4 rooms of Library
• Painted back room, south room and hallway on east side of library
• Picked up debris and took to transfer station
Public Works —Magnolia Office:
• Hang bulletin board in Olympia office
• Replaced compressor drive belt, drive bearing and replaced oil in compressor for ice
machine to work
• Organize 2nd floor Facility /Parks storage area
N
Tavernier Fire Station #22:
2
• Picked up bulk trash and took to the transfer station. U
• Cleaned and tubed control panel for Bay door# 3 - all seems good on working
0
• Checked Bay door# 3 —rear bad connector—Contractor called to replace connector
0
Key Largo Park -Duplex:
• Replaced filters and cleaned drain pans for the a/c units at duplex 1 & 2
t�
Key Largo Tax Collector:
• Painted designated area within parking slot for state mandated distance markings
PK Roth Clerk: —
• Cleaned debris from drain pan in Public Defender office for a/c unit
• Picked up debris and took to transfer station
PK Roth -Health:
• Pick up light bulbs, electronics and batteries and recycle to Layton transfer station E
PARKS & BEACHES:
Friendship Park:
• Cleared drain line on womens toilet
• Removed non operable lights and installed new in mens bathroom
• Repaired door at mens bathroom - needs a new door
• Repaired water leak found at US 1 side for the bathrooms
Harry Harris Park:
• Painted back boards white with red square for basketball court
• Installed new Colter pin to secure front gate -bolts that were loose
• Removed broken parking curbs —replaced with new curbs
• Painted stripes with yellow paint to distinguish parking spots in the boat ramp area
• Checked voltage to controller and reconnected power for sprinklers in baseball field
14
Packet Pg. 3596
• Removed existing water filter and replaced with new inline filter serving ice machine
• Removed falling shade cover from the playgroun
Rowell's Waterfront Park:
• Tape off the access ladder which was damaged
• Removed the jagged broken ladder -need to purchase new ladder
Sunset Park Boat Ramp:
• Put up No Parking Signs at ramp
Beach Area at the end of Bay Drive:
• BOCC decided to open Tuesdays, Wednesdays and Thursdays at the September 15, 2021
meeting in Key Largo
cv
Key Largo Park:
• Pressure washed pickleball court 2
• Cut coconuts and trim trees for safety issue 0
• Installed new Frisbee game with 9 baskets thru out park. Like playing golf but throwing 0
a frisbee 0
• Picked up debris and took to transfer station
FACILITIES —MIDDLE KEYS
Marathon Annex 63`'d St.:
• Monthly AC PM
• Weekly Landscaping and trash pickup
• Replaced lamp
• Replaced Flag
• Vendor escort Barnes Alarm. Relocate Key Code pad
• Replaced recycling bin
Marathon Health Department:
a�
• Weekly Landscaping and Trash pickup E
• Painted Interior Offices
• Clogged toilet
• Repaired loose outlet
Marathon Courthouse:
• Monthly AC PM
• Weekly landscaping and trash pickup
• Removed toilet to inspect wax ring
• Remove tiles from Courtroom B
• Installed new weatherstrip on door to courtroom B
• Painted new Judge's chamber and assistant's office
• Painted new Judge's chamber as Judge did not like the requested color
• Hang two signs
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Packet Pg. 3597
Marathon Government Center:
• Monthly AC PM
• Weekly landscaping and daily blowout of parking lot
• Provided support for 5 meetings in BOCC room
• Vendor Escort Master Mechanical
• Installed new filter in Tiffany's office
• Union Voting
• Installed cork board
• Leaf blow parking lot
• Moved furniture, cabinets and chairs to new location
• Replaced ceiling the in office
N
Marathon Library:
• Pick up trash
c
• Provide bi-weekly cleaning U
• Landscaping
• Delivered supplies to library
• Inspected ceiling tiles for water leaks
• Cleaned bathrooms in advance of Keys Weekly photo session
• Made adjustments to lights
• Stained carpet the cleaned --
0
Medical Examiner
• Monthly PM AC filters
• Weekly Landscaping and trash pickup
• A/C repair c
Marathon Tax Collector:
• Replace Lamp
Marathon Clerk of Court:
• Monthly PM AC Filters
• Weekly Landscaping and trash pickup
• Snake removal
State Attorney:
• Monthly A/C maintenance
• Weekly Landscaping and trash pickup
• Delivered supplies
• Wet ceiling the investigate cause of damage and replace
Long Key Tower:
• Monthly A/C maintenance
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Packet Pg. 3598
Public Defender:
• Monthly A/C maintenance
Public Works Facilities Maintenance:
• Monthly compressor Maintenance carpenter shop
• Organize paint shed
• Clean and maintain facilities fleet
• Weekly status meeting
• Weekly Landscaping and trash pickup
• Assemble 2 sets of lockers at the Sheriff's hangar
• Haul old furniture and metal cabinets to PW yard
• Deliver bucket truck to Key Largo
• Picked up flooring tiles for Robert
• Inspect all flags, replace as needed
• Shrink-wrapped payroll boxes and moved to CHI for storage
c
• Relocate items from Connex 3 & 4 to new LSA U
• Remove and dispose off all unwanted items in ice room
• Relocated PPE to new LSA
0
Public Works —911 Communications:
• Painting of new office
• Remove all old flooring and transport to dump
• Install power outlet in Laura's office
• Vendor Escort Master mechanical for price quote
• Waterproof on floor before tiles replaced
• New tiles installed
• New toilet and sink in bathroom c
• Replaced AC
Public Works —Fleet:
• Weed whack around generators
• AC Drain line clogged
• Move hanging white board
Marathon Senior Center/AARP:
• Monthly PM A/C filters
• Weekly landscaping and trash pickup
Conch Key Fire Station:
• Monthly AC PM
• Landscaping and trash pickup
• Swivel connector on hose reel repaired
• Issue with outside lights —investigate and adjust timers
• Repair Airline fitting in bay for firetrucks
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Packet Pg. 3599
Layton Fire Station:
• Monthly AC PM
• Weekly Landscaping and trash pickup
Crawl Key Training
• Monthly AC PM
• Weekly landscaping and trash pickup
• Met with Amerigas for gas tank line install and new pad
Grassy Key Tower
• Monthly AC PM
• Weekly landscaping and trash pickup
N
Scout Key Tower
• Monthly AC PM 22
• Cleared driveway 0
0
Big Pine Community Park
• Assisted with opening and closing of park
Marathon Professional Building: _
• Replace Mini Split in New engineering office
0
FACILITIES —LOWER KEYS
Bayshore Manor:
• Started packing furniture and items for move of patients to Poinciana Gardens
Bay Point Park:
• Installed new park signs
c,
Bernstein Park:
• Repaired ADA doors for both men's and women's bathroom E
Big Pine Library:
• Removed wall panels and re-installed in Children's Section
• Replaced light bulbs and 2 ballasts
• Sub Zero-replaced bad capacitor
• Sub Zero repaired airflow for ac unit
• Installed sneeze guard between desks
Carpenter Shop (Simonton Location):
• Preparation of location and move of items from the old location
• Gary's installed ice machine
Gato Building:
• HR- Installed plexiglass between 2 cubicles
Ig
Packet Pg. 3600
Y.1.ai
• Check Electric-installed receptacle in hallway
• CZ- installed 2 rooftop aluminum doors
• Assembled furniture and placed behind Vitals
Harvey Government Center:
• Replaced paper towel dispenser
• Moved pallets for IT to Emergency Mgmt. 63 Street, Marathon
Higgs Beach:
• Repaired trip hazard on northside of entrance gate
• Repaired outside shower adjusted valve
• Replaced sink faucet from men's bathroom
Jackson Square:
• Freeman Justice Center-Sub-Zero replaced ice machine control board
• Freeman Justice Center-Gary's Plumbing repaired leaky drain trap
2
• Freeman Justice Center-shredded documents for Probation Dept. U
• Freeman Justice Center-3rd floor receptionist area-replaced light bulbs 0
• Freeman Justice Center-replaced control board for ice machine _
• Freeman Justice Center- Courtroom E-replaced soap dispenser
• Freeman Justice Center- Gary's adjusted wiring underneath sink located in Drug Court
• Freeman Justice Center-replaced light bulbs on 3rd floor receptionist area
• Freeman Justice Center-installed signage next to elevators on all 3 floors
• Freeman Justice Center-replaced light bulbs in penthouse
• Historic Courthouse-pressure washed sidewalks
• Historic Courthouse-Traffic-moved desks and chairs
• Historic Courthouse-Finance-unclogged ac drain and replaced ceiling tiles affected 0
• Historic Courthouse-Records 2nd floor-replaced the light bulbs
• Historic Courthouse-4th floor hung signage for IT Dept.
• Historic Courthouse-duplicate keys made for breakroom
• Historic Courthouse-Finance-replaced ceiling tiles a
• Historic Courthouse-lst floor restroom repaired hanging ac vent
• Historic Courthouse-Finance/Payroll adjusted desk
• Historic Courthouse-adjusted table in conference room
• Historic Courthouse-moved desks and table from 4th floor to I st floor
• Historic Courthouse-1st floor repaired and painted drywall next to elevator
• Historic Courthouse-4th floor Mounted TV for Property Appraiser Administration
• Historic Courthouse-installed custom shelves for the custodial area
• Historic Courthouse-replaced light bulbs on 2nd and 4th floors
• Lester Bldg.-Civil Records-replaced receptacle box
• Historic Courthouse-Air Mechanical-non contracted repairs to insulation chill water lines
• Historic Courthouse-Felony Division-replaced light bulbs
• Lester Bldg.-Check Electric removed old VFD and installed new one
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Packet Pg. 3601
• Lester Bldg.-moved desk on the 3rd floor
• Lester Bldg.-Sturtz-Public Records-emergency door repair
• Lester Bldg.-3rd floor change switch for storeroom
• Lester Bldg.- Replaced outlet cover on west side of building w/lockable one.
• Lester Bldg.-Civil Records-2nd floor replaced lights bulbs
• Lester Bldg.-pressure washed front of building and sidewalks
• Lester Bldg.-lst floor Sub Zero repaired ac unit
• Lester Bldg.-replaced door closer for northside door
• Lester Bldg. -moved file cabinet and rearranged heavy furniture
• Lester Bldg.-repaired sprinkler system on the Whitehead Street side
• Annex- supplies and office moving to the Future Office of the Public Defender on
Simonton St.
• Annex-repaired leak in AT&T room N
• Annex-RugBuster cleaned all downstairs carpets
2
Key West Library: 0
• Recycled back bins 2x
• Replaced soap dispenser
• Replaced ceiling tiles damaged by water in Tech Services Dept.
• Gary's cleared drain for sink located in employee's lounge
• Repaired entrance gate to Palm Garden t�
• Replaced cafe light at the Palm Garden for event
0
Key West Lighthouse:
• Installed 2 new air dryers in bathrooms
• Gary's repaired men's urinal and women toilet
• Repaired men's bathroom toilet flange
Marathon Professional Bldg.:
• Relocated 16 pallets of water to Conch Key for Storage
• Relocated PPE to CHI building a
Marathon Public Works:
• Stored old files and supplies
Marathon Library:
• Moved pallets of water and PPE pods out of library
Martello Towers:
• West Towers-repaired halyard and replaced flag
• West Towers-cleaned ac unit and coil
• West Towers-Installed shelves for IT Dept. and equipment
• East Towers-Key Pest Control treated for Subterranean termites
Michelle Coldiron/Big Pine Office:
• Delivered bathroom cabinets to office
20
Packet Pg. 3602
• Cleaned office
Professional Building:
• County Attorney-tightened toilet seats
• Public Defenders-changed out light fixture
• Electrostatic sprayed for COVID
Public Works Complex:
• Relocated Carpenter Shop to new location on Simonton Street
• Removed cameras from pole located in the airport parking area
• Fleet-inspected bathroom ceiling pipes due to condensation
• Fleet--transport tools from the KW Garage to the Marathon Garage
Rockland Facilities:
• Road and Bridges-repaired men's running toilet
• Road and Bridges-clean ac air supply and grills
2
• Public Works-Met delivery truck with new facilities trailer U
• Public Works-Filled and graded area for connect boxes next to trailers 0
• Public Works-moved desks to have floors cleaned and sealed _
Watson Field:
• Installed address signage
Misc.:
• Saturday, September 11, flags at half-staff in observation of Patriots day
• Cleaned up yard for Veteran located at 5410 3rd Avenue, Stock Island
Fire Stations
0
Station#08 -- Stock Island:
• Adjusted sensor and changed belt on bay doors
• Replaced bay door belts
• Inspected flag and flagpoles in preparation for 911 ceremony
• Installed washing machine E
• Replaced light bulbs in upstairs bathroom
• Replaced 3 extension cords
• Inspected all air lines
Station#09 —Big Coppitt:
• Inspected and replaced flag
• Adjusted door closer men's bathroom shower
Station#10 Sugarloaf.
• Caulked wall upstairs next to exit
• Repaired toilet that was leaking
• Replaced halyard flagpole line
• Removed all parking shade-structure (3) canopies, stored at Rockland
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Packet Pg. 3603
• Started Demolition of rear wall to replace siding and repair of siding
• Painted door and trim
• Check Electric repaired downstairs bathroom light and ceiling fan
• Changed reel to supply tanker
• Made address sign visible to the street
• Above All-replaced a set of springs to repair door
• Sub Zero installed inlet water valves for ice machine
Station#11 --New Cudjoe Key:
• Installed bay door keypad
• Inspected flag and replaced flag
• Keys Pest Control treated inside and outside of fire station -
N
Station#13 —Big Pine:
• Sub Zero installed ac coil
• Inspected flag and flagpoles in preparation for 911 ceremony 2
Station#18 —Layton:
• Repaired leak behind building where awning meets building _
• Repaired door hinge and installed kick plate
ROADS & BRIDGES
Upper Keys Road Department: 0
• Buzz Bar Operation - 22.3 miles with 19.46 tons of tree trimmings cut
• Mowing Operation - 66.63 miles
• Sign Department- 40 new signs installed, 13 new posts installed and 5 locates performed.
Install Delineators at gore area at the intersection of CR905 and US rtl @ MM 106
• Sweeping Operation - 90.7 miles
• Weed eat operation - 3 Subdivision and ALL of CR 905.
• CEMEX pick up Crushed rock - 35.06 tons
• Coconut Removal (pre Hurricane) - 4.91 tons
• Install 95 RPM's from 3 way on CR905 to Ocean Reef gate
• Paint Yellow curbing on the SUP
• Clean and spray weeds around ALL drainage structures on the SUP.
• Trim bushes on the SUP
• Repair Sink hole on Ocean Bay Dr, using 1/z ton of 457 rock and 1/z ton of Crushed rock.
• Make and install 4 new signs for Parks department for Sunset ROW with new hours of
operation and rules and regulations.
• TRASH PICK UP - 307 bags weighting approx. 6040 lbs.
LOWER KEYS ROADS & BRIDGES
• Mowing Operation - 62 Miles
• Weed eating Operation - 12 Miles
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Packet Pg. 3604
• Brush Cut/Chip Operations - 20 Miles
• Recycled Mulch - 12 Loads delivered for free
• Sweeping Operations - 9 Miles
• Sign Work- 39 Signs, 22 Posts, 32 Locates
Special Projects —Support:
• Big Coppitt—Cut down tree and removed, filling stump hole with 1/z ton sand
• Hauled dried out storm drain debris to Cudjoe transfer station
• Traffic Control on Cross Street, Stock Island for Chipping Crew
• Support PW Parks & Beaches —swept Higgs Beach Parking Lot
FLEET MANAGEMENT
cv
GPS: cV
• Add GPS Unit installations to the PMI—On Going
• Lead Mechanics GPS vehicle monitor training—On Going.
c
• Providing new and/or re-programed GPS Prokees for various Departments —On Going
• Over 400 GPS units installed. 0
0
Generators:
• Old Jail Cummins generator repair waiting on locating fan blade
• Fleet attended Cudjoe Fire Station generator start-up, orientation forthcoming t?
• Provided fuel for and Fleet attended PKCH generator start-up, orientation forthcoming
0
• Provided fuel for and Fleet attended MCSO Corrections generator start-up, orientation
forthcoming
• Ruth Ivins quote from Superior came in higher than Mearns,provided both to JT
• Ruth Ivins generator and transfer switch needs sized and priced by Mearns Electric 0
• Ruth Ivins building generator need has been identified by the highest peak usage at
21.338KW's plus 25%needs a 27kW generator at minimum. 30kW is the closest
available to request a quote for. Provided both quotes to JT-pending t�
• Stock Island fire station now has transfer switch issue—All Power is attending to the
issue E
• Sugarloaf fire station generator removed for repairs. Diagnosis determined the genset is
non repairable. Unit will have to be replaced, backup generator in place.
• Bayshore Manor generator monthly inspection performed.
• Updated generator contact list for Bayshore
• BPK Senior Citizen Center Building generator out of service, building not being used at
this time.
• All stationary generators inspected —Scheduled for a minimum of once a month.
• All generators exercised a minimum of 1 time.
• Completed
• On job tech response training for high profile emergency power generators —regular
training with the current staff—On Going
• Purchase 3 new standby generators for Solid Waste Landfills —Grant funding.
• Replacement of KL Andros Road tower generator- Grant Funding
23
Packet Pg. 3605
• Replacement of West Summerland tower generator- Grant Funding
• Secure hourly rate repair agreements with generator and electrical contractors-pending
• Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has
been determine for the need. Discussions remain.
• Special Maintenance and corrosion control Emergency Communications tower generators
—On Going CRC
• Communicate with Assistant County Administrator regarding stationary generator GPS
tracking, weekly exercise start-up and no-start conditions —On Going.
Sheriff Department:
• Communicating with new Sheriff Dept. Fleet Manager regularly —On Going
• New Sheriff Dept. interlocal agreement-pending
• Performing multiple recalls on Sheriff's Ford vehicles "In-House", thus reducing the
downtime in the dealerships
• Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature
and video's —literature has been issued with On Going mentoring 2
• Assist Project Management with the two MCSO Generators replacement on the
Detention Center—First generator delivered. 0
0
Vehicle Replacement:
• Purchase new transport trailer with winch for Fleet garages-on hold.
• Vehicle replacements proposal was submitted for FY22. ca
Surplus:
• Assisting Social Service Department with surplus vehicle sales —On Going
• Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies-
internal audit is in process to make determination. On Going
• Seeking salvage companies for disposal of scrap metal and non-sellable County units. —
On Going
• Working on next surplus sale, 95% complete
Fuel Management:
• Amended "Emergency Fuel Use" agreement- completed
• Interlocal fuel agreement- completed
• Assisted Facilities with FDEP EOC fuel inspection
• Had FDEP inspection of Marathon Garage fuel island
• Ben Leigh completed Annual Inspections of County Fuel Tanks
• FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the
closure
• Fuel Billing cross training-High Priority-ongoing
• Inspecting, documenting, and repairing garage and fuel facilities —On Going
• Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys-
pending
• Processed monthly fuel billing accounts receivables for in-program County Departments
—On Going
24
Packet Pg. 3606
• Processed outside monthly fuel billing for School Board accounts payables —Monthly.
• Providing new and/or re-programed fuel keys for various Departments —On Going
• Revise fuel activities policy and procedures-pending
• Three garages combined processed and distributed approximately (10808.220) gallons of
unleaded and (4014.400) gallons of diesel fuel.
COVID-19:
• Stricter Covid safety precautions still in place
• Following up with Fleet Department Monroe County issues COVID-19—On Going
• Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand
sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. —On Going
• Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate
what will work best for MC Fleet operations —Continued Education.
• Provided COVID-19 vehicle cleaning tips in writing for all users —On Going.
• Processing 214 Forms for COVID-19—On Going
• Covid SOP for Fleet Management—Sanitize every vehicle,prior to and after, service or U
repairs.
• Keep the Fleet Management staff aware of any changes in regards to Covid policies and 0
r_
tactics c
Storm Preparation:
• Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential t?
weather event. Developed a Disaster Preparedness Plan for Fleet
• Work with Preliminary Damage Assessment Team and process documents
• New Web EOC Training with Bill Uptegrove, Tammy Acevedo and Daryl Greenlee—on
going
0
Rockland Key Garage Transition:
• Permit Fence & Gate layout decided for Rockland.
• Forklift in operation between Rockland and Key West t�
• Pallet Jack received at Rockland and in use.
• Receiving new garage equipment E
Fleet Employees:
• Conducted interview for KW mechanic position
• Garage staffing issues due to 2 employees contracting receiving Covid
• Joe Hilts relocated to Marathon
• Jay working with Bill to obtain Underground Storage Tank cert(A/B) -pending
• Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear,
hybrid safety equipment, etc. —On Going
• Fleet Supervisors and Management Meeting -Fleet Operations Manager, Bill Uptegrove
traveled to meet with and mentor the leads on new processes for FORD Warranty/Recall
items - Continued education for the Lead Mechanics.
• Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET
with A.S.E. to manage employee A.S.E. Certifications. —On Going
25
Packet Pg. 3607
• Beginning the process for the A.S.E. Blue Seal certification.
• All garage employees received monthly safety training - On Going the Safety Training
Topic for Sept. Safety Topic was (2) "Heat Stress" and "Ergonomics"
• Hydraulic Training being offered online
• Preparing for upcoming Evals
• Preparing for upcoming Evals
• Seeking updated hybrid vehicle training materials for Fleet Mechanics. —Ford Provides
free on-line training for Hybrid and Electric vehicles
• Free On-Line training available through our STARS access through Ford - On Going
• In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy
Acevedo is training to be the Ford Warranty Administrator for Monroe County
• Mechanic Leads educate and mentor their Teams on the processes for FORD Stars
individual technician training - On Going.
• T-shirts ordered for garage employees - distributed N
• mechanics and garage staff are staggering their time working 10- or 9-hour days in order
to try and keep employees distanced from one another much as possible - on Going
• Fleet cross training and refresher training—On Going.
0
Other Fleet Items: c
• Repair and painted Roads Chipper truck body, cost avoidance of thousands of dollars.
• "In-House" major labor intensive repair to Roads Chipper with cutter drum bearing
failure with cost avoidance of thousands of dollars.
• Fleet Admin staff meeting held in KW 8/5/21
0
• Working with and coordinating training for MC Fire Rescue mechanics Joe Maus and
Robert Egger. Both are now under the Ford STARS training and both have access to all
Ford Service publications to support their operations.
• Assisting both MCF&R for their A.S.E. recertifications, that will help with their E.V.T. 0
certifications.
• Working with and coordinating "In-House" Ford Warranty repairs and claim submissions
for MC Fire Rescue mechanics so the work can stay internal t�
• Working with mechanic Joe Maus at MC Fire Rescue and verified that the new alignment
lift for Rockland Key will support the Ford F550 ambulance chassis when needed. E
• "In-House" major repair to Upper Keys roads dump truck bed with the cutout and weld
of floor, hydraulic tunnel, and bed walls with a cost avoidance of thousands of dollars
verses being sent out.
• Fleet Asset inventory cleanup started in Plantation Key garage
• Fleet Asset inventory cleanup started in Marathon garage.
• J-Pro Certification renewal
• Cummins Certification renewal
• Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus -
Pending.
• Annual Housekeeping Haz-Mat storage areas at 3 garages- (Postponed due to COVID)—
Pending potentially added to the SWPPP.
• Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters,
batteries, tires, rags, antifreeze, etc.)—On Going
26
Packet Pg. 3608
• Entered mechanic's work order data daily - labor, parts, supplies, contractual services,
etc. — On Going
• Establish new Fleet equipment line item for purchasing vehicles and equipment-pending.
• Replacement of vehicle lifts at all garages- On Going of this Safety Item.
• Research Florida law in relation to in-house vehicle lift inspection and repair—On Going.
• Garage minor repairs and enhancements-ongoing at all three locations
• Work in Progress Revise vehicle numbering system for County vehicles —On Going.
• Initiated fund transfers to cover insufficient Fleet funds for various Departments —On
Going
• Mandatory Take home vehicles for on-call mechanics—On Going.
• Process accident repairs for Risk Management and various Departments —On Going
• Process daily and monthly parts and supply accounts payable invoices —currently going
on two months behind due to Workday concerns that have yet to be resolved
• Process monthly repair invoices and outside billing for not in-program Departments —On
Going
• Process monthly Safety and PMI due reports for various County Departments—On U
Going
0
• Process vehicle and equipment factory recall for various Departments —On Going
• Provide strategic plan monthly safety reminders-eco driving instructions, etc.-
Distributing to All Users —On Going
• Purchase large truck tire changing machines for all garages-Pending.
e(
• Repairs made to Marathon garage with additional hydraulic lines to be replaced.
W
• Re-implementing garage weekly communications meetings —On Going.
• Reorganizing Fleet Staff duties, responsibilities, and direct reports—On Going.
• Replace old, three outdated garage shop trucks-pending.
• Replacing defective license tags for various Department vehicles - On Going
• Replacing old worn-out vehicle decals for various County Departments —On Going c
• Researching MSDS availability on web-pending https://www.msds.com/
• Continued review of FASTER Fleet Inventory for accuracy—On Going.
• Reviewing mechanics daily work logs; - On Going
• Revise sq. footage maps for airport and cost allocation billing purpose - Marathon Public
Works yards-pending
• Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy
Acevedo C
• Contacted and scheduling a date with Napa IBS to continue discussions. On - going
discussions and review of the IBS contract on Sourcewell. Next step is to meet with Tina
Boan as per our discussions.
• Met with NAPA IBS for single source purchasing/inventory management program.
• Three garages combined opened and/or completed approximately (359)work orders.
• Transfer ownership of all vehicles to Fleet- In Discussions with Tina Boan and Kevin
Wilson
• Transporting vehicles from one area of County to various Departments - On Going
• Updated(accident repairs pending) spread sheet—On Going.
• Updated(recalls pending) spread sheet—On Going.
27
Packet Pg. 3609
• Recalls and accidents turnaround times are being handled well.
• Updating Risk Department; advising of added and deleted units for insurance purpose -
On Going
• Verified Fleet's monthly AT@T mobility charges.
• Verified toll by plate invoices for various Departments - On Going
• Verifying present garage workloads-reorganizing and reassigning operations and admin
duties. - On Going
• New CDL Testing program offered at the College of the Florida Keys KW Campus.
Sending CDL driving exams to the KW campus, CDL Background and finger prints are
performed at the Big Pine Licensing Facility now.
• Verify mechanics CDL driver license and endorsements-—Verified and scheduled for
exams —On Going.
• Communicating with Transportation Dept regarding specialized PMI program in progress
and data is imported to the FASTER Work-Order of that Asset.
• Asset inventory started in KW, now ongoing in all 3 areas.
• Work orders cleaned up in all 3 areas to capture more Direct Labor time. Ongoing. The U
Direct Labor has improved dramatically.
• Work orders cleaned up in all 3 areas to reduce vehicle down time reports. Ongoing. The
less than 24 down time has increase to 103%, equates to more vehicles are repaired under 0
24 hours. �
• Monitoring garage work orders-actives, finished, deferred, closed, Indirect and Direct
Labor. —On Going t�
• Randomly reviewing mechanics accountability reports —On Going. Great improvements
in the reports
• Created a FASTER Dashboard to monitor all four shops top ten Key Performance
Indicators (KPI)
0
28
Packet Pg. 3610
Y.1.ai
0
VETERANS AFFAIRS
CLIENT STATISTICAL DATA
MONTHLY REPORT
September-21
CLIENTS ASSISTED
VA Phone Calls 569
Client Data 1923
New Clients 28
rtl
Field Visits 1 CD
cv
Benefits Delivery at Discharge 13
Flag Presentation 3
Homeless Veterans Assisted 1
Community Involvement 315
Board of Veterans Appeals Hearings 2
Marathon Mobile Office 8
VETERANS TRANSPORTATION PROGRAM U
Transportation Calls 26
Veterans Transported 0
*Due to COVID-19 and the Miami VAHS associated restrictions
the VTP has been suspended since March 2020
0
FINANCIAL AWARD DATA
Retroactive Payments $ 481,723.54
Reoccuring Annual Payments $ 839,441.67
The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating
For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156
Packet Pg. 3611
CODE COMPLIANCE DEPARTMENT ACTIVITY
AUG 01, 2021 -AUG 31, 2021
The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls,
e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal
land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping
the health, safety and welfare of citizens in mind.
NEW CODE CASES OPENED
ZAVADZKAs 11 4� 8
N
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HALL
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GRANT Ii}f 1
CUTIE iQ15 ``t 6
0
ANDERs t# � > 4 6
AUG, 2021
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Packet Pg. 3612
TOTAL INSPECTIONS & ACTIVITIES
ZAVADZKAS 68
ROC)R1CaL}EZ ` } 85
McePHERSON 267
LINK 74
JAGTIAN'l 18
HALL 308
GRANT 110
GARCIA " 78 �
N
CD
tV
C UTIE 103 �
AN'DERS „ P, 82
AUG,
0
Mitigation {� �'! 2
0
Ne,,rr Fira9 Order �C +� I 4
CL'
Collections Cases {ti"' {?}!}`tiJ "1 7
Se s 4 e r Cases { "'Y }}}"`tY t � ��� + i '�a � � {��t�il4titit{31{» �tit1str�+`3"I { 2
Ur safe Cases
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AUG,CASES HEARD BEFORE SPECIAL MAGISTRATE
2021
Packet Pg. 3613
August 2021
TOTAL NUMBER OF CASES WITH
TILE OF VIOLATION/HEARIN
Notice f VloIatlon ENTRIES
0 851
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66 664
60 16 594 59
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2020 2021 FISCAL YEAR
OCT OV DEC SAN FE3 MARCH APRIL MAY JUNE ]ULY Auu SEPT TOTAL GRA'\D TOTAL �
VACATION
RENTALS $29,714 $80,188 $212,514 $8,925 $11,316 $20,779 $1.760 $3421 $17;453 $11,522 $7,000 $404,592
9 COLLECTIONS $84,300 $35 500 $5031 $25�531 $71 489 $132 810 $53,205 $96.988 $85284 $38.333 $81 274 $763.745 $1 268 337
CUMULATIVE $114,014 $229,702 $501,247 $535.,703 $618,508 $'772,097 $827,062 $927,471 $1,030,208 $1,080,063 $1,168,337.$1,168,337 �
2020-2021 FISCAL YEAR.
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2019-2020 F1SCAL FEAR
OCT NOV DEC TomN FEB '.IARCH APRIL Miky ][.NT 111I AUG SEPT AL GRAND TOTAL
ti_4CATICLN
REt\ ALS S...,564 S�6.407 S. 820.S�r3 82'.44 S32..874 S�9774 S21..132 S.1724 S17.317 S19.7,7 S86-46S S453.579
CIOLLECUCKS S - S2 31 n0 S ,5.9 S48.969 SS:..nrs.3 S: -'.38 5.:._582 SS-2.50 5.:.'.75 S29295 S6:r_. 7 S S ,r.I.55 59,..nr3=.
CUMLII-6,71 'E ,.S195,016 S274,773 5365,647. S435,419 S5&;UM S575,588 5646,944 ,S676,696 5700,595 S747,207 SS29,229 S971,034;.
F1.1"CAL YEAR
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241E-2019 FISCAL YEAR
OCT NOV DEC JAN FEB MARCH APRIL MAY 317tE JL7-Y AUG SEPT TOTAL GRAND TOTAL r"
N
VACAT ON
N
RENTALS S135.087 S113.460 5S1 650 S22.750 58L111 S114.932 SSE227 S169 907 S93 86S 544.002 877314 530200 S1 042.50S
COLLECTIONS S114.730 S12.139 S6.550 S46.750 S82.300 S3.998 S28.375 553,_53..9 S84.524 511.649 S58.455 S48.712 S551.720 S1.594 228 �
CUMULATIVE 249,817 ':' 375416 463616 533116 '696,527 ':815,457 932659 ';I 1,155,505 ' 1,323,997 ',,: 1,379,547:': 1,515316 1,594228<
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2017-201S FISCAL YEAR
OCT NO'.' DEC JAN FEE -\LARCH APRIL '<'1AY JL7.NT JT1.Y AUG SEPT TOTAL GRAND TOTAL
RENTALS S31201 526.455 S27,100 59.908 S59,950 S118731 S85315 S225095 5135.267 S171840 S177283 S162,123 S1230,268
COLLECTIONS S54342 S56996 S1S8.666 S1650 S47778 S7950 S9104 S4750 S8812 S6750 S127892 S20586 S537476 S1 6"744 �
CUMULATIVE 85,543 170,994 386,960 398.518 506,236 632,926 727346 957,191 1,101270 1,279,960 1,585,035. 182,709
2.017-2018 FISCAL YEAR
a � s
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AFFORDABLE HOUSING FEE WAIVERS
' #Of NOT. PmmitFees PROJECTED OUTSTANDING FEE
FEE WAIVERS BOCC W m Amount Waived C*Actual)
ERS AFFORDABLE PRIOR TO FYl9 AFFORDABLE RECEIVE APPLIED.ISSUED CLOSED WAIVERS APPROVED BY BOCC
UNITS ti D ('Estimated amounts) AS OF AUGUST, (CBE PERMITTED)
2021
Primto FY18 AU pmAffmdable H—ing ro'eets X S1,211,192.11
FY18 Affmdable Honsine ro'eets X S751,521.57
N/A
FY16 Credit:lessfimd—ft—ed to Fond 180 X S571,364.00
Total-Prior to FY19 FuodsoOt—.M: S1,391,349.68
#Of NOT. PmmitFees PROJECTED OUTSTANDING FEE
FEE WAIVERS BOCC Wm Amaimt W»ived(*Actual)ERS AFFORDABLE FYI9(10/189/19) AFFORDABLE RECEIVE APPLIED.ISSUED CLOSED WAIVERSAPPROVED BY BOCC
UNITS D
(*Estimated amounts) A6 OF AUGUST,
(TOBE PERMITTED)
2021 (TO
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NOTE:S0.00 imdiemed as outstmrdmg f-mi—
oma,as a0 permits have been issued.No additimml
1/23/2019 fee waiver expeeted. 12 X S85,200M S81,985M S0.00
4/17/2019 Habitat-Hibiscus Lave 1 X S6,062.80 S6,062.80 S0.00
7/17/2019 Land Ahthmi 12 X $94,68000 $000 $94,680.00
7/17/2019 Mavrne Couv 25 X:: $172,89600 $000 $172,896.00
FY19 Credit:less hinds mmed to Food 180 S44,929.60
Total-FY19: S358,838.80 $43,119.02 $267,576.00
PetmiiFees
#Of NOT' PROJECTED OUTSTANDING FEE
BOCC W Amaimt waived('Actual)
FEE WAIVERS-AFFORDABLE FY20(10/19 9(20) ;AFFORDABLE REGELVE APPLIED I6SII$D CLOSED WAIVERS APPROVED BY BOCC
UNITS D ' (*Estimated»mounts) AS OF AUGUST, (TO BE PERMITTED) _
2021
T—
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10/16/2019 Ramrod,&:Cudcevat re ez) 3 X : $18,725 $4,60938 $14,115.62 N
CD
4/15/2020 Mobile Homes din Hol sCocm LLC 16 X S57,712 S66,80L48 0
4/15/2020 Mobile Homes Holdm sS 7—t LLC 8 X S28,856 S33,836.72 0 L.
5/20/2020 T om R'a o,hre. 4 X S18,749 S0.00 S18,749.00
5/20/2020 III 57 X S192,381 S236,405.59 0
Total-FY20: S316,423 $341,653.17 $32,864.62 0
Permit Fees
' #of NOT PROJECTED OUTSTANDING FEE'.
BOCC W Wet A—mot waived(*Actual)
FEE WAVERS AFFORDABLE FY21(10120 9(21) AFFORDABLE RECEIVE APPLIED.ISSUED CLOSED WAIVERS APPROVED BY BOCC L.
UNITS D ('Estimated a mounts) AS OF AUGUST, (TO BE PERMITTED) 0
2021
11/17/2020 w"""s Ca 280 X SS30,71200 SL,021,43922
C ch Repubh H usmg All -LLC(Seahmse
C stages)(NOTE Res 028 2019 approved byBOCC oa $105,641,00 0
2/17/2021 1/23/19 was fin 12 ands) 14 X : $0 00 $105,641.00
9/15/2021 Riehl Alice Living Tmat 28 X S211,215.00 S0.00 S211,215.00
Total-FY21: S847,568.00 $1,021,439.22 S316,856.00
TOTAL AFFORDABLE UNITS TOTAL
(since FY19): 460 OUTSTANDING: $617,296.62
'.PROJECT TO:BERECEIVED
APPLICATION RECEIVED
ISSUED
COMPLETE
Once"ISSUED": enteIthe
actual amount being waived
Once"CLOSED": update the
outstanding amount to$0.
NOTE:Svocrest at application to FY20(rather than at i—M FY21) d�
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Packet Pg. 3618
Aug 2021
Total Issued Permits by Fiscal Year
10,000
487
.................................................................................................................................................................................................................................................................................................................................................................
9,000 _r
8,000 '
6654
7,000 6,117 Ro 6,005
6,000 5,058 4 803 796 41917
4,5U4 4,780 4,352 4,744 4,
5,000 3,809.3,964......
4,000
3,000 'f
2,000
,000 '
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*FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200
permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma.
0
**FYR19-20 Office Closure due to COVID-19 as of March 23,2020.
Aug 2021
r-
Total lob Value for Issued Permits by Fiscal Year
$. 5.,.1.M..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U..,U.
$400.M
$350.M ,, 9M $309.6M
$308.
$300.M $264AM $284 6-M
247.9M $255.8M $254.3M
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$250.M (�
$189.9 M
$200.M $775 8M $ 179 1
$162 9M �{
$150.M ,
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$90�8MW-
$100.M r
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*FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200
permits(total job value for these permits approximately$76,437,000)from September2017 thru February2018 due to Hurricane Irma.
**FYR19-20 Office Closure due to COVID-19 as of March 23,2020.
Packet Pg. 3619
PERMIT ACTIVITY BY JOB LOCATION
Includes all Reviewing/inspecting Departments:Building,Fire,Planning and Environmental
ISSUED PERMITS PLAN REVIEWS INSPECTIONS
3,500 Inci.only PASS or FAIL Reviews
3,000 ................. — 2972- 3172
2,500 — 472. 2689
2,000 — ...................................................................................................................
1,500 ..................................................................................................................
1,000
500 F5O 5 2, . ........
0 .........
Aug-2020 Aul u -2020 Aul Aug- Aug-2021
ISSUE Plarilleviews Inspei:bons
*Lower Keys 1 252 215 941 1063 1415 1456
....................-................................ ..............................................................................................................I
*Middle Keys 15 is 113 ill isi 108
.........................................................
a.e.n Reef 75 54 404 397 294 477
-------------------- ------------------ ------------------- ------------------- ---------------------------------------------
-�Upper Keys 163 135 1014 ills 1082 1131
TOTAL 505 422 2472 2689 2972 3172
C44
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J.l,Location,: C44
office-1/job Araa-LowprKays:stock Island up to 7 mile bridge.
office2/job Area-middle Kays:Starts at Duck Kay1c Fiesta Key ChannalV5,excludes marathon,City of Layton,Islamorado.
Office-3/Jol,Ares-LipperKey,:North of avernier Creek Bridge upto Ocean Reef.
Office-4/Job Area-Ocean Reef 0
0
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Packet Pg. 3620
Aug 2021
Applied Permits by Fiscal Year
(All Disciplines)
34,969
35000
24
20000
15000
10000
5000
Excludes"N/A" and Logged CSR "L"resulted reviews
Total Number of Plan Reviews on
-------------------------------------------------------------------------
�
*FYlG-l7: Nm Plan Reviews in September 2Ol7 due tm Hurricane Irma
FY17-18: Plan review included those for over 4,200 permits related to damage caused by Hurricane Irma
�
_21j,�'Ar��-M,ddlKl�-,:Stl�l,tD,,kKyt,F,,,t,K,yCh....1 E5, PLAN REVIEW ACTIVITY BY PERMIT JOB LOCATION
600
500
41111
300
100
ELECT ENVIR EXAM FLOOD MECH PLU ELECT ENMR EXAM FLOOD MECH PLAN PLUMB
Lower Keys Lower Keys Lower Keys Lower Keys Lower Keys Lower Keys Lower Keys Uppe,Keys UpperKeys UpperKeys UpperKeys UpperKeys UpperKeys Upper Ke s
230 246 39 196 70 140 218 345 256 86 229 t� 77T
Packet Pg. 3621
�
Aug 2021
Total Number of Inspections on
Permits by Fiscal Year
(All Disciplines)
,sue
40,000 f 35,648 34r734
35,000 F{ 32,329 31,039 32,768
30,000 26,550
.... ....r
25,000 22,414--
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20,000 "F
15,000
10,000 ,,
5,000 4
c�
Excludes"N/A" inspections L-
Note: Implementation of IVR system reduced the number of inspection types starting in FY12-13
*FY16-17: No Inspections in September 2017 due to Hurricane Irma
**FY17-18: Number of inspections indicates much lower increase from previous year as compared to
plan reviews—this is due in part to over 4,200 Hurricane Irma related permits were required all plan t�
reviews while requiring a lower than normal number of related inspections,such as roofs and
replacement A/C.
0
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r]ffrvce=t/l bA a=Lov K ys:Stock island"pio7m Ne bridge.
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� ��� ACTIVITY
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excludes-Marathon,C�tyof Eayton,Islamorada.
Offc- Job Area=Upper Keys:North ofTavern�er Creek Bridge up to Ocean Reef. (�
Offoce-4/Job Area=Ocean€teef One Month Comparison ••
1800 ¢
1600 '
1400
r--------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------
1200
1000
800
600
400 — —
200
0 ____. _____. _. ..._____.
ENVIR EXAM ELECT FLOOD MECH'. PLAN PLUMB ENVIR EXAM ELECT FLOOD MECH'. PLAN PLUMB
Lower Lower Lower Lower Lower Lower Lower Upper Upper Upper Upper Upper Upper Upper
Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys Keys
A�18 857 264 54 76 29 150 155 770 304 48 85 35 141
A 869 258 38 92 15 191 119 727 208 45 68 8 146
Packet Pg. 3622
Unlicensed Contractor Investigator- Summary Report
Report Starting Date 1/1/2 21 Investigator: L.Thompson
Ending Date
E:::s:/3
PERMIT(Cases)
Permit Cases: 59
Open Permits (Cases) 1
2021 Citation Fees 5,929.56
2021 Citations fees collected 24,247.26
Stip.Agreements
Owner/Builder Open permits: Field investigation contractor spot checks
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6.0
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Complaints (&for ether source) reviews &field investigations
( e Permit case created)
77
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Packet Pg. 3623
FISCAL YEAR CONTRACTOR INVESTIGATION CASE TOTAL FINES COLLECTED FOR UNLICENSED
FINES COLLECTED BY FYR CONTRACTOR VIOLATION CASES
As of 0813112021 As of 0813112021
70K
Total 60K $64,1 it G
2017 $20,532.90
soK
iz
2018 $1 574.75 $41,.500
40K
2019 $24 30D.U6
E 30K
2020 $60 1 U'6.06 $24,300
520,533
20K
2021 $41 500.00 813,97
10K
OK
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2017 2018 2019 202'0 2021. CD
FISCAL YEAR N
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FISCAL YEAR CONTRACTOR INVESTIGATION CASE STATISTICS
TOTAL VIOLATION CASES FOR UNLICENSED CONTRACTORS
As of 0813112021 As of 0813112021
120
Total Lower I Upper I 104 �
Middle Ocean �a
Keys Reef
Keys sa 71 Ca
66
FYR Total 502 1 3,44 157
60
44
2817 115 d 7I 44 Qa 3s
32 28
2018 68 d 50 18 1$ �
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20211 136 3 104 32 2017 02<
FISCAL� trr��dd� eye
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Packet Pg. 3624
FISCAL YEAR UNLICENSED CONTRACTOR INVESTIGATION CASE ACTIONS BY FYR
As of 0MV20211
Total Actions Entered by FYR
240
200
160
120
80
40
0 C44
2017 201,8 2019 2020 2021 C44
Fiscal Year
'Violation Closed Violation Lien Violation CEB Order Violation Stipulation Violation CEB Hearing 2
0
0
2017 2018 2019 2020 2021
0
Violation CEB Hearing
22 14 5 32 8
Violation Stipulation 7 5 7 1
Violation CEB Order a 9 4 20 10
0
Violation Lien 4 6 22 19
Violation dosed 87 45 76 126 92
0
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PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT
The goal of the Monroe County Planning and Environmental Resources Department is to foster sustainable,
quality development in the county while conserving and promoting stewardship of the county's fragile
environment and the unique character of its diverse island communities.
The functions of this department are implemented by the following offices:
The Planning Office is responsible for the administration of the adopted Monroe County Comprehensive Plan
and Land Development Regulations. The Department processes amendments to the Comprehensive Plan and
Land Development Regulations. Additionally, the department reviews development proposals for compliance
with the Comprehensive Plan and Land Development Regulations, including community character, growth
management provisions and environmental compliance.
cN
The Environmental Resources Office services include the review of applications for compliance with
environmental regulations, such as: clearing limits, wetland delineation, landscaping, stormwater, land clearing
and FEMA required review of potential endangered species impacts under the Permit Referral Process (PRP).
0
r_
The Environmental Restoration Office manages the County's habitat restoration and improvement projects to 00.
enhance and preserve county-owned lands and partners with State and Federal agencies on maintaining
conservation lands, specifically covering the removal of invasive exotic species and planting of native species.
The Geographical Information Systems (GIS) Office develops, maintains, and disseminates geographic data 0
and GIS resources to enhance county functions and provides resources making geographic data available to the W
public and preparing maps depicting various data.
0
The Marine Resources Office provides a variety of services focusing on protection of the marine environment,
the provision of maritime infrastructure, and the preservation of public water access, including: (1)vessel pump-
out services are provided throughout unincorporated Monroe County; (2)the removal and disposal of derelict and
abandoned vessels that have become an environmental or navigational hazard; and(3)working with FWC funded a
projects to replace regulatory buoys, channel markers, and other waterway management needs to improve
recreational boating access and safety.
�t
Packet Pg. 3627
PLANNING AND ENVIRONMENTAL RESOURCES
PLAN REVIEW ACTIVITY
BY PERMIT JOB LOCATION
One Month Comparison
500
450
400
350
fl
300
250
200
j!
iso
ap
too b ------- --------------------------------------------------------
------------------------------------------------------------------------ ------------ ---------------------------------------------------------------------------------------------------------------------------------
50 d" AM
B10 PLAN PRP I F STORM SR TORM B10 PLAN PRP ROGo SR-B IO STORM
L—
e,Keys Lower —Lel Keys In Key, Lower Keys
'_',Keys Lower Keys Upper Keys Upper Key, Pp Upper Keys Upper r
m Aug 2021 167 2o2 19 o o 1 244 246 4—
.....................
120 196 6 4 o o 207 129
C44
Q
C44
Excludes"N/A"and Logged CSR T'resulted reviews
2
U
0
jobL—t10— 0
Office-IlJob Area-L--Key=StockNianduptP 7 n-fle bridge. PLANNING AND ENVIRONMENTAL RESOURCES
Office-2jJ.b ,�S -A--Middlo Koyt.fttDu.k Koyt.F,,,t.Key Channel#5,
Pxc1udP'-MarathoP,QtV of Layton,flamorada,. INSPECTION ACTIVITY 0
C)fu,,-
31J.p Area-UpperKeys:North of-raveruler Creek Budge up to Ocean Reef.
nffi-�jJ,b Ar,,=Oc,,,R,,f
BY PERMIT JOB LOCATION
One Month Comparison
250
200 411
.......................................................................................................................................................................... ................................................
150 -
100
50
CJ
------ ------
0 -------
1310 PLAN RIO PLAN BIO PLAN RIO PLAN
Lower Keys Lower Keys Middle Keys Middle Keys Ocean Reef Ocean Reef Upper Keys Upper Keys E
Aug-2021 80 25 3 3 21 1 131 31
0 Aug-2020 78 13 19 2 24 1 95 7
Excludes"N/A"inspections
Packet Pg. 3628
Special Note for March,April, May, & June 2020: The Monroe County Planning & Environmental Resources
offices closed effective March 23rd in response to the COVID-19 pandemic. Limited applications were accepted
after that date. Effective April 27, 2020, the only applications not accepted: initial vacation rentals & vacation
rental exemptions, public assembly permits, alcoholic beverage permits, and dog in restaurant permits. All
applications accepted as of June 1, 2020. Offices fully reopened on April 12, 2021.
Planning and Environmental Resources Comparison of Total Annual
Applications
1000
900 —.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m,m.m,m,m,m,m,m,---m m m m m.
`V
700 .... ..... .... ....
I
0
500 � ----
400 .... � .
300
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200
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0
0
2010 2011 2012 2013 2014 2015 2016* 2017* 2018* 2019* 2020* 2021*
*Includes ROGO Allocation Applications thru Aug.
U
Packet Pg. 3629
2020
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 2 1 4 7
Appeals& Settlements 3 1 4
Development Agreements 3 3
Environmental Resources 6 1 6 7 20
FLUM Amendments 1 1
Historic Preservation 9 4 6 6 25
Home Occupation 1 1 N
LDRD 1 1 3 5
LUD Amendments 1 1 1 3
2
Major Conditional Use 1 1 1 1 4 U
Minor Conditional Use 6 1 3 10
NROGO
Other Traffic Reviews 2 2
Plats 4 2 3 9
Pre-A 14 6 21 14 55 p
Public Assembly 2 1 3
Road Abandonment 1 1 4 1 7
ROGO/ROGO Exemptions 47 28 44 45 164 c
Shoreline Approvals
TDR 1 1
Temp Const Staging
Text Amendments 2 8 2 3 15 c
Tier Amendment i i r
Time Extensions 3 2 1 1 7
THE transfer
Vacation Rentals 63 59 70 72 264 0)
m
Variance 3 2 7 4 16
Variance -Dock Lon 3 1 1 3
Variance -PC 4 1 5
Total 168 121 177 105 635
Packet Pg. 3630
Y.1.ai
2021
Application Type 1 Qtr Total 2 Qtr Total 3 Qtr Total 4 Qtr Total Annual Total
Alcoholic Beverage 1 2 3
Appeals& Settlements 2 2 1 5
Development Agreements i i
Environmental Resources 7 6 7 20
FLUM Amendments
Historic Preservation 6 9 4 19
Home Occupation
LDRD 1 2 3
LUD Amendments
Major Conditional Use 1 1 2 N
Minor Conditional Use 3 4 3 10 N
NROGO
Other Traffic Reviews 1 3 4 c
Plats 1 1
Pre-A 17 24 12 53 0
Public Assembly 2 1 3 '-
0
Road Abandonment 1 1 2 0.
ROGO/ROGO Exemptions 55 58 54 157
Shoreline Approvals
U
TDR
Temp Const Staging 2 2
c
Text Amendments 2 5 7
Tier Amendment i i _
Time Extensions 3 3
THE transfer 1 1 c
Vacation Rentals 40 75 44 159
Variance 8 8 37 23
e(
Variance -Dock Lon 1 1 2
Variance -PC 4 4
m
Total 144 198 143 485
Packet Pg. 3631
Li 2017 Aug Planning& Environmental Resources
2018 Aug
Year to Date through
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12018 Aug Pre-Apes, ROGO &Vacation Rentals
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*2020 Aug Aug 2017 vs Aug 2018 vs Aug 2019 vs Aug 2020 vs Aug 2021 -Applications
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GIS Accomplishments —August 2021
GIS Projects - Data/Map Requests/TechnicaUWeb App Development
- Building Safety Damage Assessment App Testing—Rey Ortiz—Karen Pleasant
- Historic Structures —Map Updates —Planning—Devin Raines
- LiDAR Point Conversions —Planning—Liz Lustberg
- ArcGIS Desktop install —Jim Duquesnel -�
- Oracle Project Testing—Karen Pleasant
- Public Lands Update—Environmental —Michael Roberts
- Recertification Building Datasets —Building Dept. —Rey Ortiz
- SFHA Mail List—Floodplain Dept. —Lori Lehr
- MCLA GIS Application Development—Christine Hurley—Beth Bergh
- Elevation Certificates (on-going)
- Building Footprints —Updates —DA Apps 0
- FLUM and LUD Amendments —Mapping—Planning
- GIS Tech Support—ArcGIS Install —Aaron Schwartz
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Physical Address Assignments: 11
GIS Data Requests: 4
Public Planning & Environmental Map App Usage — August 2021
0
Item Via--s}7thls Period Avg Item Vhews Per Day I oglns tnls Pei od
Usage Time Series �-
192
i44 E
46
J 1 3/1 8/2 3/3 8/4 8/5 3/6 8I7 3/8 8/9 8/10 8/11 8/12 3/13 8/14 8/15 3/16 8/17 8/18 3/19 8/20 3/21 8122 8/23 3/24 8/25 8/26 3/27 8/29 8/29 3/30 8/31
Packet Pg. 3634
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Marine Resources Office - Accomplishments- September 2020 through August 2021
Channel Marker Program:
Channel Marker/Buoy Replacements
9
8
7
6
5
4
3
2 cV
1 0 0 s 0 0 0 0 0` U
O
Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug 0
2020 2021 r_
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E E E E ®E
Sept 2020 $0.00
W
Oct $0.00 0
Nov $8,389.00
Dec $15,713.00
Jan 2021 $0.00 0
Feb $950.00
Mar $0.00 eft
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Apr $0.00
May $8,900.00 E
June $0.00
Jul $15,540.00
Aug $0.00
Total $49,492.00
Total annual costs for marker/buoy replacements for the past twelve-month period were higher than the cost
during the same timeframe in 2020 ($13,404).
Packet Pg. 3636
Derelict Vessel Program:
Derelict Vessels Removed = 59
16
12
8
N
4
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Sept Oct Nov Dec Jan '21 Feb Mar Apr May June July Aug
'20
c
September 2020 $80,200.00
October $777.00
November $16,120.00
December $34,258.00
January 2021 $35,340.00
February $17,575.00
March $97,668.00
A nil $68,584.00
May $10,600.00
June $28,325.00
July $3,415.00
Aug $70,615.00
Total $463,477.00
There were a total of 59 vessels removed in the past twelve-month period with significantly higher costs
compared to the same timeframe in 2020 ($234,256). However, 33 of these vessels were grant-funded through
the FWC Derelict Vessel Removal Grant Program which represents a cost savings of$343,879 to the County
(or 70% of total expenditures) in the past twelve-month period. These costs are included in the table above.
Packet Pg. 3637
Vessel Pumpout Program:
Number of Pumpouts
900
800
700
600
500
400
CN
CD
300
N
200
100
0
Sot Oct Nov Dec 21 c 0
Feb Mar Apr May June July Aug
®Key West 355 485 258 542  550  589  459 456 347  398 587 610
❑Upper Keys 88 108  161 165  156  164  164  167  164 149 163 �?
0
Sewage Removed
(in gallons)
10000 0
9000 � �..
8000
7000
6000
5000
4000
'' l
3000 h
2000
1000
0
Sept Oct Nov  Dec Jan Feb Mar Apr May June July Aug
'20 '21
............... . ...... ........ -
®Key West 5812 6262 ; 2684 4902 , 5979 7220 ; 5636 ; 4472 ; 2493 1717 ; 1105 ; 965 ;
0 Upper Keys 1254 1153  2205 2474 2015 2825 2292 2341  2248 1446 1851
Packet Pg. 3638
State Funding Levels
$800,000
t
$600 000
1" '��1}t'��
$400 000
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$200,000
0 c
2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021
13 Legislative ®CVA
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Since August 2020, the City of Key West has partnered with the County through an Interlocal Agreement to 50
operate a temporary pumpout service for vessels anchored in the Key West and Stock Island anchorages. To
date, the City has performed 5,636 pumpouts and collected 49,247 gallons of sewage from approximately 0
241 registered vessels to date. Services are anticipated to continue through November or December 2021. r_
0
Since October 2020, a contract with On The Hook Marine Services ("On The Hook") was also established
to provide temporary pumpout services for the Upper Keys service area. To date, this service has provided
1,649 pumps and collected 22,104 gallons of sewage. A total of 50 individual vessels were served in August
2021. Services are anticipated to continue through November 2021.
In July, the Board selected On the Hook to provide Keys-wide mobile pumpout services under an RFP
published by the County for these services. However, anticipated funding from the Florida Legislature to
support this service will be utilized instead by the Florida Department of Environmental Protection (FDEP) o
to operate a mobile pumpout service in Monroe County for the current state fiscal year through June 30,
2022. The FDEP is currently working on a solicitation and anticipate selecting an awardee in mid-October;
however, the service start date will not be known until this time. To avoid a service gap, the current t�
temporary services will cover this time period until this new service can commence.
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Packet Pg. 3639