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Item Q3 Q.3 County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting October 203, 2021 Agenda Item Number: Q.3 Agenda Item Summary #9345 BULK ITEM: Yes DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Christina Brickell (305) 292-4466 N/A AGENDA ITEM WORDING: Request for Expenditure for Federal Equitable Sharing Funds for FY2021. ITEM BACKGROUND: Approval of a request for Asset Forfeiture Funds to be used to cover an additional fee of$112.50 for the purchase of an IAG Armored SWAT Van in the amount of $149,050.00 that was previously approved by the BOCC at its April 21, 2021 meeting. The IAG Armored SWAT Van is a mobile, secured vehicle to be used to transport SWAT members and equipment to law enforcement scenes. PREVIOUS RELEVANT BOCC ACTION: At the September 16, 2020 meeting, the BOCC approved a budget amendment to accommodate the new directive issued by the Department of Justice and the Department of Treasury to transition the Sheriffs equitable sharing accounts to the county finance offices. At the April 21, 2021 meeting, the BOCC approved the request for Federal Equitable Sharing Funds to be used to purchase an IAG Armored SWAT Van in the amount of$149,050.00 CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATION: Approval. DOCUMENTATION: Agenda Item previously approving the purchase of the IAG Armored SWAT Van April 21, 2021 FY21-0011 Purchase IAG Armored SWAT Van TRAP FY21-0011 PO Change Order FINANCIAL IMPACT: Effective Date: Packet Pg. 3425 Q.3 Expiration Date: Total Dollar Value of Contract: Total Cost to County: $112.50 Current Year Portion: Budgeted: Yes Source of Funds: Fund 162- Law Enforcement Trust Fund CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: N/A Additional Details: None REVIEWED BY: Christine Limbert Completed 10/05/2021 4:49 PM Liz Yongue Completed 10/05/2021 5:10 PM Board of County Commissioners Pending 10/20/2021 9:00 AM Packet Pg. 3426 Q.3.a 'r`, County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor Michelle Coldiron,District 2 �1 nff `_ll Mayor Pro Tem David Rice,District 4 -Ile Florida.Keys Craig Cates,District 1 r, Eddie Martinez,District 3 w Mike Forster,District 5 U- County Commission Meeting April 21, 2021 Agenda Item Number: N.1 y Agenda Item Summary #8065 BULK ITEM: Yes DEPARTMENT: Budget and Finance cv TIME APPROXIMATE: STAFF CONTACT: Christina Brickell (305) 292-4466 N N/A AGENDA ITEM WORDING: Request for Expenditure for Federal Equitable Sharing Funds. ITEM BACKGROUND: Approval of requests for Asset Forfeiture Funds to be used for an IAG Armored SWAT Van and SRT Supply —Thermal Camera, Throwbot Kit, Search Stick Pole, and Molle Bag. The IAG Armored SWAT Van is a mobile, secured vehicle to be used to transport 0 SWAT members and equipment to law enforcement scenes. The SRT Supply —Thermal Camera, Throwbot Kit, Search Stick Pole, Molle Bag is requested to assist officers in EOD entries and call outs. PREVIOUS RELEVANT BOCC ACTION: At the September 16, 2020, the BOCC approved a 0 budget amendment to accommodate the new directive issued by the Department of Justice and the Department of Treasury to transition the Sheriffs equitable sharing accounts to the county finance offices. CONTRACT/AGREEMENT CHANGES: None c STAFF RECOMMENDATION: Approval. DOCUMENTATION: FY21-0011 Purchase IAG Armored SWAT Van 2 0. FY21-0010 Purchase SRT Thermal Camera, Throwbot Kit& Supplies FINANCIAL IMPACT: Effective Date: Expiration Date: o Total Dollar Value of Contract: Packet Pg. 3427 Q.3.a Total Cost to County: $149,050.00 for IAG Armored SWAT Van; $20,567.79 for SRT Supply — Thermal Camera, Throwbot Kit, Search Stick Pole, Molle Bag U- Current Year Portion: Budgeted: Yes Source of Funds: Fund 162- Law Enforcement Trust Fund CPI: Indirect Costs: v Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: N/A `" cv Additional Details: None REVIEWED BY: Tina Boan Completed 04/06/2021 4:56 PM 2 Christine Limbert Completed 04/06/2021 5:19 PM E Purchasing Skipped 04/06/2021 5:00 PM < Maria Slavik Completed 04/06/2021 5:36 PM Liz Yongue Completed 04/06/2021 5:39 PM Board of County Commissioners Pending 04/21/2021 9:00 AM 0 c c Packet Pg. 3428 ONROE COUNTY SHERIFF'S OFFICE REQUEST FOR ASSET FORFEITURE FUNDS FY21-0011 Requestor's Name: Department: Administration Phone Number: 305-292-7086 Major Chad Scibilia Fax Number: Item(s)/Initiatives Requested: IAG Armored SWAT van Description of How This Request Will Benefit Law Enforcement Efforts: c® Mobil,secured vehicle to transport SWAT members and equipment to law enforcement scenes. N Cost of Item(s)/Initiatives(To include shipping and any other ancillary costs): $149,050.00 Detail other funding sources explored to fund this initiative(this explanation should include a statement regarding the requestor's existing budget and all other options explored): No other funding available at this time. E Timeframe to Integrate Items/Initiatives Into the Law Enforcement Effort: Upon purchase and delivery. cv Packet Pg. 3429 Approval of Chain of Command: FQ.3.b Requestor ee- Printed Name: Chad-R Scibilia Date: 3/10/21 -"e Lieutenant:-"- ........ Printed Name: Date: Printed Name: Date: ,,- Major:. Printed Name:-Chad R Scibilia Date:-3/10/21 Colonel: Printed Date: Comments- C44 C44 U- CD .............. U) Fhn cse Director: Date:- Approval Denial Comments Regarding Decision: U) 0 General Counsel: Date:, Approval Denial Comments Regarding Decision: cv ..................... Statement By Chief Law Enforcement Officer: U- E Signatur Date: 0311-rAl- Packet Pg. 3430 Q.3.b �Jk V� il� x ,s#�- sor£ i�iuh r srr �'� (# sz p16 s t�zli tts5 '# ` !I ss s, 4#n is£ nt�. v ��r�t fj rzct�S. (i ijlm»rit is f 4 g r ���{IJ, 9' tr, �jt,r£ 4 6 ftS �'1 U � r �i ji# + ,r df��ls, r -'(v. .�t. £, +�'�sss tt4� �4 M S�t„ft jUr Ut.�, � zs a St P �.e�i rs s titer 1 ,t!t L f Price Quote Department/Agency: Monroe County Sheriffs Office Contact Name: Sergeant Joel Slough Email: N Item Price USD Quantity Total Ford Transit Van 350HD Extended,High Roof Tactical Van, 3.5L EcoBoost V6,Auto,AWD(1\IIJ III Level Vehicle Armoring) $ 130,750.00 1 $130,750.00 Additional Options Color:White Included 1 Included Battery and ECM Protection Included 1 Included Fuel Tank Protection Included 1 Included y ........ ..... _. Upgraded HD Hinges Included 1 Inclu _ Wire mesh installed in tailpipe Included 1 Inclul _._ _ __....m _. Breaching Tool Storage Included 1 Incu Red/White Interior Dome Light Included 3 Included Bench Seating Configuration with 2 Point Seatbelts Included 1 Included Rear Door has Custom Door Stops to Lock at 90 e® Decrees Included 1 Included Rear Door Handle Relocated to Interior to allow both rear doors to open simultaneously Included 1 Included Interior Grab Rails Included 1 Included o _ . - .. . .... _m_ Mounts for Rear Compartment Privacy Curtain Included 1 Included Rear Compartment A/C and Heater Included 1 Included .. Additional Options HD Tires with Run-Flat Inserts,(Spare included) $700.00 7 $4,900.00 24"Monitor, 360 Degree Camera System(4 Cameras) 2 with DVR Recorder(1 TB Memory) $3,000.00 1 $3,000.00 CL HD Removable Side and Rear Steps $2,450.00 1 $2,450.00 Custom Side Grab Rails $1,200.00 1 $1,200.00 , Undercover Police Light Package with Siren $1,750.00 1 $1,750.00 Rear Ballistic Glass $500.00 2 $1,000.00 ATF Approved Bench Storage(1 Bench) $2,500.00 1 $2,500.00 �.......... LED Remote Controlled Spot Light $750.00 2 $1,500.00 Total Price(Sales Tax Not Included) $149,050.00 1 $149,050.00 * All prices are FOB St.Augustine,FL,please note sales tax has not been included Lead-Time: 14-18 Weeks from Arrival of Chassis. Prepared By: Alex Wilson(2/22/21) Packet Pg. 3431 Q.3.b I N General Services Administration I N I Contract Summary Document l Company Name: INTERNATIONAL US, INC. Duns Number : 961924896 c E Contract Number : 47QSWA18DO09L I I � I N Packet Pg. 3432 Q.3.b September 11, 2018 1. Estimated Award Value: 500000 Base Period : 125000 CD cv Option Period 1 : 125000 N Option Period 2 : 125000 Option Period 3 : 125000 . Solicitation Number : 7FC1-L3-030084-B . Contract Period : September 11, 2018 through September 10, 2023 . Business Size : Small Business ns 5. Business Types : r l 2X 2X-For-Profit Organization A2 A2-Women Owned Business XS XS-S Corporation MF MF-Manufacturer of Goods CL 6. Sub ContractingPlan Expiration : N/A cv 7. Items Awarded �t�Y r 1 �-! Q8$C�s�©n{4t 1l4st3 tisS t,tit Sll )tt{��it tt !l tilt it il{,7r!} i t } 1tt it F� � t t- tt r E 426 5B 426 5B-Armored Vehicles,Vehicle Armoring Services,Wheeled 2 Packet Pg. 3433 ,e r September 11, 2018 1,2:„1ft �e,t,-t r,,r SS����.,.1 ��lt st,..,:.1 }{4!l��.. trr ;� ,: ,({�� {, },l(VJ s;ys i}t _i , )?).•1i �s,i ,..�. }.,u(, � ,p`�� ,si.11 4,tt -i— }}}stttsi 1 t ,r?rl t>s} is 'u,t }a•s�ia�,�,1�fi t,�.[,�}r�} >���}h,S� \Il t ,,:Ifrl,� ,11f,� i �st,,}1s,, tti tr g}ft� tu,t�!1I s;�!,t}(t h)�� �tttrr 7,, s ��a�i 54,�,\:tlyts t�7r�.-.� ,4. I ,� ,, � �� iU� ���VYjltsz,,•1 ,tt�ry(l�f} �4tt}ss) r{t�tts i t5}iris,\,,.1,1tt�yl�i 1 }),+i{ ��3t.$'7 Vehicles -SUBJECT cv CD Labor Categories N N N/A . Escalation Rates N/A 0 . IFF Statement : m 552.238-74-Industrial Funding Fee and Sales Reporting-refer to contract for current version applicable 0 to offer/award 10. MinimumOrderQuantities: e® NONE 0 11. Minimum Order Limit: 0 E 12. MaximumOrder Limit : 0 13. Geographic Coverage CL P t V t { f)tv r ii�stt s 17 r s lS, ) k�t�U� s l ,a r jts i s��s a r z i i i VtsV r r •C' rat s r i I rt l( r r r r 4 s s sat S s ! 'r" 426 5B V-48 States,DC 1 . Prompt payment Discounts Discountl : 00.000% if Payment is made within 00 days Discount2: 00.000% if Payment is made within 00 days 3 Packet Pg. 3434 Net 3Odays. Volume Discounts : CD TB0at the Task Order Level � 15. 0HFC(Most Favorable Customer) : � MFC (Most Favored Customor)/BOA(Basis of Award)Customer: ' International Armored Group(IAG)US, Inc.?s.Most Favored Customer(MFC)and the Basis of Award U) (BOA)for this contract is Commercial End Users. The price/discount relationship between the Government and the MFC will never be less favorable to the Government than at the time of award,that is: For the life ~� of the contract, the Government?s basic discount will never be less than 1%and will always be at least 1% greater than the 0%basic discount granted to the MFC,which is Commercial End Users. u_ The award ia predicated upon the above-listed MFC/BUA; therefore, itiu that customer upon which the > Price Reduction Clause, 552'238'75.will boactivated. U) 16. Approved Exceptions � N/4 � � � 17. Terms and Conditions : CL T d Conditions Terms �� mn� Notes : � Terms and Conditions Notes: International Armored Group(IAG) US, lnc.#s offer dated 02.07.18 u_ and Final Proposal Revision dated 09.07.18, submitted in response to standing Solicitation No 7FC|'L3'U80OO4'B. for Multiple Award Schedule 084. entitled Schedule 084.Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emorgency/D|oonterRmmponoe. is hereby accepted by the Government. 4 . . September 11 2018 The International Armored Group Commercial Price List effective 01.01.16(At Award, 426-513)is approved bnbe used as the basis nfaward. |n addition, the GSA Price Proposal Template containsCD —` all GSA approved pricing and SIN information. N CD � � 0 CL � � � 5 Guide to.Equitable Sharing 115 d. Law enforcement equipment—Costs associated with the purchase,lease,maintenance (including repairs or service agreements),or operation of law enforcement equipment for use by law enforcement personnel that supports law enforcement activities.Examples include furniture,file cabinets, office supplies,telecommunications equipment,copiers,safes,fitness equipment, computers, computer accessories and software,body armor, uniforms, firearms, radios,cellular telephones, electronic surveillance equipment,vehicles (e.g.,patrol and unmarked vehicles),and animals and animal-related expenses. e. Joint law enforcement/public safety operations—Costs associated with the purchase of `® multi-use equipment and operations used by both law enforcement and non-law enforcement N personnel.Examples include 911 call center equipment, defibrillators,search and rescue boats,aircraft,and diving equipment.These expenditures are exempt from the pro-rata calculation.This provision does not include equipment to be used solely by non-law enforcement personnel,such as fire and EMS vehicles. f. Contracts for services—Costs associated with a contract for a specific service that y supports or enhances law enforcement is permitted.Examples include translation and � language assistance services,staffing and feasibility studies,auditor to perform an audit of equitable sharing funds,subject matter expert,grant writer,or software developer. Employment-related contracts or contracts involving inherently law enforcement functions are prohibited. Examples include hiring an attorney,investigator,or civilian personnel to , perform tasks typically or previously performed by agency or jurisdiction personnel. Under > no circumstances should a contract for service be entered into where the payment of that service is based on a percentage of the seizures and forfeitures of the law enforcement agency. g. Law enforcement travel and per diem—Costs associated with travel and transportation to perform or in support of law enforcement duties and activities.All related costs must be in accordance with the jurisdictions per diem policy and must not create the appearance of extravagance or impropriety. h. Law enforcement awards and memorials—Costs associated with the purchase of plaques, certificates,and challenge coins for law enforcement personnel in recognition of a law enforcement achievement, activity, or training.Shared funds may not be used to pay awards in the form of cash or cash equivalents or stored value cards. Shared funds may be used to pay the costs for commemorative plaques,displays,or memorials on law enforcement property that serve to recognize or memorialize a law enforcement officer's contributions,such as a memorial plaque or stone in honor of an agencys officers killed in the line of duty.The plaque,display,or memorial must not create the appearance of extravagance. i. Drug,gang,and other prevention or awareness programs—Costs associated with conducting law enforcement agency awareness programs. Examples include public service announcements, meeting costs, motivational speakers, and items used or distributed by the agency such as child identification kits and anti-crime items,literature, or software. See Section V.B.l.k for supporting non-law enforcement agency community-based programs. Packet Pg. 3437 | -- | MONROE COUNTY SHERIFF'S OFFICE PURCHASE O~ esus COLLEGE ROAD KEY WEST, FL33o4O ' PH. (305)282'6832 FAX(3O5)282-6833 Page I vswouR SHIP TO Attention:ALEXVV|LSON Phone: (SO4)794-43D4 Fax: (S84)794-S232 Monroe County Sheriffs Office E-mail: inho@interunnored.com HEADC>UARTERGh4ON1|N 5525 COLLEGE ROAD INTERNATIONAL ARMORED GROUP, INC. KEY WEST, FL33O4D 5840USHVVY1 SOUTH ST.AUGUST|NE. FL. 32n86 Attention: GGT.J. SLOUGH CN CN CD PLEASE CONFIRM RECEIPT OF PURCHASE ORDER CD FORD TRANSIT VAN 35OHD,EXTENDED HIGH ROOF TACTICAL $149,050.000 VEHICLE ARMORING),SEE QUOTE FOR ADD'L OPTIONS 0 IFF:INDUSTRIAL FUNDING THE COST OF OPERATING THE SCHEDULEX $0.750 SEE E-MAIL FOR MORE INFORMATION CL CL Federal Tax ID#59-6000753 EEO/AAP Employer Michael Griffin From: Mike Rice Sent: Thursday, April 29, 2021 11:16 A To: Michael Griffin Subject:. RE: CAUTION: External Email - Subj: RE: CAUTION: External Email - Subj: RE: CAUTION: External Email - Subj: Po90963 International Armored Group sa cv From: Michael Griffin CD Sent:Thursday,April 29, 2021 11:14 AM To: Mike Rice <MRicekeysso.net> Subject: RE: CAUTION: External Email -Subj: RE: CAUTION: External Email-Subj: RE: CAUTION: External Email -Subj Po90963 International Armored Group Thank you, GSA or no GSA. Regards, y Michael Griffin Purchasing Agent Monroe County Sheriff's fjFice � Phone: 3l -2926832 Fax.3 .5- 92-h .33 mi-riffin(dkevsso.net c, CL cv From: Mike Rice CL Sent:Thursday,April 29, 20219:23 AM To: Michael Griffin <MGriffin@kevsso,net> Subject: RE: CAUTION. External Email -Subj: RE: CAUTION: External Email-Subj: RE: CAUTION: External Email-Subj: Po90963 International Armored Group Please proceed with the purchase. Thank you. From: Michael Griffin Sent:Thursday, April 29, 2021 9:05 AM To: Mike Rice<M Rice @keys o. et> Cc: Chad Scibilia < dilia@keysso.nt>,Jillian Cranney<icranney@keyss€�.net>;Susan Ham< Ham@keyso.net>; Alex Wilson-international Armored Group Inc. <info int carrnored.corn> Subject: FU'u': CAUTION: External Email -Subj: RE:CAUTION: External Email-Subj: RE: CAUTION: External Email-Subj: Po90963 International Armored Group 1 Packet Pg. 3439 Hello Mike, Let me know what you want to do,thank you. Regards, a Michael Griffin Purchasing Agent Monroe County.Sheriff"s Office Phone: 305-2926832 cv Fax: 305-292-6 33 CD riL-Lin Iret"ssaertet From:Alex Wilson [mailto:a.wilsoninterarmored.com] Sent:Thursday,April 29, 2021 7:43 AM y To: Michael Griffin <M riffinPkeysso.net> �+ Subject:CAUTION: External Email-Subj: RE: CAUTION: External Email -Subj: RE: CAUTION: External Email -Subj: 76 Po90963 International Armored Group Michael, Just for some background,The Industrial Funding Fee (IFF) is a fee paid to GSA to cover the cost of operating the Schedule program.The fee is . 75%of sales(75 cents for every$100)generated as a result of being on the Schedule, and 0) is paid by each contractor to GSA on a quarterly basis. When we quoted the armored van, it was not through the GSA schedule so that fee was not included and the price was also cheaper than what is listed on the GSA. If you would like to buy via the GSA schedule,then we need to remit 0.75% CL of total contract value to the GSA and need to charge the IFF fee. This fee goes to the GSA directly and is not retained by T IAG. We can send you a separate invoice for the fee if that helps with accounting on your end. I hope this provides some 'Co? clarity. Regards, CL Alex Wilson National Sales Manager International Armored Group Tel: +1 904 794-4304 Fax: + 1904 794-9232 www.interarmored.com "When it comes to protection,there is no other." From: Michael Griffin <MGri finPkeysso.net> Sent: Wednesday,April 28, 2021 11:24 AM To:Alex Wilson <a.wilsonSinterarmored.com> 2 Packet Pg. 3440 Cc: Chad Scibilia <CSdbiliaPkevsso.net>; Mike Rice<MRice@keysso.net> Subject: RE: CAUTION: External Email -Subj: RE: CAUTION: External Email-Subj: Po90963 International Armored Group Hello Alex, Let me verify on the GSA and the .75%charge GSA charge,Tax exempt letter attached,thank you Regards, � F Michael Griffin N Purchasing Agent N Monroe Jaunty Sheriff's Office CD T. Phone:305-2926832 Fax: 305-292-6833 ,eri in e ,sso. et From:Alex Wilson [rriailto:a.wilson interarmored.com] Sent: Wednesday,April 28, 2021 11:17 AM To: Michael Griffin<MGriffinkeysso.net> Subject: CAUTION: External Email-Subj: RE: CAUTION: External Email -Subj: Po90963 International Armored Group m Michael, Thanks for the quick reply. If the GSA is going to be utilized for the purchase, we need to include the IFF fee of.75%that °CD ' r_ the GSA will charge onto the Purchase Order so that there are no additional fees later. Also, will this purchase be tax exempt? If so, please send me a copy of the tax-exempt form so that I can add it to the file. CL Regards, Alex Wilson National Sales Manager U_ International Armored Group CL Tel: +1 904 794-4304 Fax: + 1904 794-9232 www.interarrriored.com "When it comes to protection, there is no other." From: Michael Griffin <MGriffin@ kevsso.net> Sent:Wednesday,April 28, 2021 10:12 AM To:Alex Wilson<a.wilsonCinterarmored.com> Subject: RE: CAUTION: External Email-Subj: Po90963 International Armored Group Yes, Thank you. Regards, 3 Packet Pg. 3441 Michael Griffin Purchasing Agent Monroe County Sheriffs Office Phone: 305-2926832 Fax:305-292-6833 gifFn�iCeysso.net is cv CD cv From:Alex Wilson [mailto:a,wilsonC interarmored.comI v Sent:Wednesday,April 28, 20219:55 AM To: Michael Griffin <MGriffip eysso.net> Subject:CAUTION: External Email-Subj: Po90963 International Armored Group Michael, Thank you for the Purchase Order for the armored Ford Transit Van. I wanted to check to see if the GSA schedule was y utilized for the purchase. Please let me know when you have a chance. I will contact Ford immediately and work on < getting the chassis for the build. I will update you once I speak with Ford and get a timetable for the chassis delivery. If you have any questions, please feel free to give me a call on my cell phone at(904) 333-8484. Regards, Alex Wilson 0) National Sales Manager International Armored Group Tel: +1 904 794-4304 Fax: + 1904 794-9232 CL www.interarmored.com "When it comes to protection, there is no other." cv CL 4 4 Packet Pg. 3442 (L / L spun_A BuijeqS4assV lamas ) JGPJO OBuBqDL WO-Mk :4u8uay3 44 co co O o o O o a � � � a � a ' v 7 (0 mZ O y _ Q F— U cco a+ W W N O o ++ o o 0 •� W a o 2 z 0- z V L L c W O r O > W o O O .,C+ L V L Ocn zz O a d y O O 3 W c c z , cl y m v p = c z 3 V W V W oc 40 O p Q a � ' 0 V o � 0 a p o > d v d Q � J 0 Cl W c/� N N V N vN w v a o o cl o 0 Z X W O y o o y o 0 is O � � Q 0 0 Q 0 0