Item C01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 15, 2006
Division:
Employee Services
Bulk Item: Yes ~
No
Department: Benefits Office
Staff Contact Person: Maria Z. Fernandez
AGENDA ITEM WORDING: Approval to extend the current Employee Assistance a2reement
for one year with the Mental Health Care Center ofthe Lower Kevs Inc.. D/B/A Care Center for
Mental Health and waiver of policy reQuirin2 2oin2 out for bid for one additional year.
ITEM BACKGROUND: This contract provides confidential counselin2 services for employees
and dependents of the Board of County (:ollllllissioners. the Board Members and the
Constitutional Officers. Provider supplies fit-for-service evaluation. critical incident counselin2
and departmental mediation at no additional cost. Cost lowered May 2004 to $4.00 per
employee per month and capped at 1306 employees with no additional cost for dependents.
PREVIOUS RELEVANT BOCC ACTION: Initial contract approved AU2ust 18. 1997: renewed
for one year terms September 1998 and September 1999: renewed for six month terms in
September 2000. March 2001 and September 2001. Januarv 16.2002 BOCC approved RFP
recommendations to continue the Employee Assistance Pro2ram with the Mental Health Care
Center and on February 13. 2002 BOCC approved the extension of the current a2reement for
one year with two renewals. Current a2reement expires March 31. 2006.
CONTRACT/AGREEMENT CHANGES: Term only.
STAFF RECOMMENDATIONS: Approval of one year extension of a2reement. RFP EAP
Pro2ram in 2006.
TOTAL COST:
$62,688.00
BUDGETED: Yes ~ No
COST TO COUNTY:
$62,688.00
SOURCE OF FUNDS: Primarily Ad Valorem
REVENUE PRODUCING: Yes
No lL AMOUNT PER MONTH_ Year
APPROVED BY: County Atty
OMB/Purchasing _
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included
Not Required_
DISPOSITION:
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Mental Health Care Center Effective Date:April 1, 2006
of the Lower Keys, Inc., D/B/A Care
Center for Mental Health
Expiration Date:March 31, 2007
Contract Purpose/Description:Approval to renew current agreement for the term of one year.
Contract Manager:Maria Z. Fernandez
(N ame)
4448
(Ext. )
Emplovee Services
(Department)
for BOCC meeting on March 15, 2006
Agenda Deadline: February 28, 2006
CONTRACT COSTS
Total Dollar Value of Contract: $62,688.00
Budgeted? Y es~ No 0 Account Codes:
Grant: $
County Match: $_
Current Year Portion: $_
502-08002-530340-_-_
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
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CONTRACT REVIEW
Date In
Changes
Needed .-----./
YesD No~
Division Director
Risk Management
YesD No[;d/
O.M.B.lPurchasing
County Attorney
YesD No
YesD NoQ/
Comments:
OMB Form Revised 9/11/95 Mep #2
EMPLOYEE ASSISTANCE PROGRAM RENEWAL AGREEMENT
THIS RENEWAL AGREEMENT is entered into this by and between the Board of County Commissioners of
Monroe County, Florida; 1100 Simonton Street, Suite 2-268, Key West, Florida 33040 (hereinafter Employer) and
the MENTAL HEALTH CARE CENTER OF THE LOWER KEYS, INC., D/B/A Care Center for Mental Health
(hereinafter Contractor), 1205 Fourth Street, Key West, Florida 33040.
WHEREAS, on August 19, 1997, the Employer and the Contractor entered into an agreement (hereinafter the
original agreement) establishing an Employee Assistance Program (hereinafter Program) for the purpose of
providing confidential, professional counseling on personal matters affecting their physical and emotional well-being
for all full-time, regular employees and their dependents with offices in Key West, Marathon and Plantation Key; and
WHEREAS, said Agreement was renewed August 9, 1998; August 8, 1999; September 20, 2000; March 21,
01; February 13, 2002; February 19, 2003; March 17, 2004; May 1, 2004; and March 16,
2005.
WHEREAS, the Employer desires to extend the current agreement according to such terms; now, therefore,
The parties agree as follows:
1.) The current renewal agreement is hereby extended for a term of one year, and this period will expire
March 31, 2007.
2.) The Employer will pay the Contractor $4.00 per employee per month, in arrears, based on a monthly
total of 1306 employees, or $5,224.00 per month for the Contractor's EAP services.
3.) In all respects the terms and conditions of the original agreement not inconsistent herewith remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Renewal Agreement this 15th day of March 2006.
SEAL
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
By
Mayor/Chairman
ATTEST:
MENTAL HEALTH CARE CENTER OF
THE LOWER KEYS, INC.,
D/B/A Care Center for Mental Health
Frank Rabitto
Sr. Vice President