Item C11
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 15, 2006
Division:
Public Works
Bulk Item: Yes --2L
No
Department: Correction Facilities
Staff Contact Person: Bob Stone
AGENDA ITEM WORDING: Approval to modifY competitive bid process and issue a purchase
order to sole source vendor Siemens Building Technologies, Inc. in the amount of $58,750.00 to
replace stand-alone control units with modular building controllers for the Building Automation
System serving the Monroe County Detention Center, Sheriffs Administration Building and the
Juvenile Justice Center.
ITEM BACKGROUND: The Building Automation System's stand-alone control units are becoming
obsolete with parts and repair support being phased out. It is necessary to upgrade these panels to
modular building controllers which are expandable and include energy management applications. Due
to the proprietary nature of the system, only Siemens Building Technology can supply the proper
controllers and support
PREVIOUS RELEVANT BOCC ACTION: Adoption ofFY06 final budget on 9/28/05, which
included funding for this project.
CONTRACVAGREEMENTCHANGES: NM
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $58,750.00
BUDGETED: Yes ----2L No
304- 26000- 560620-CP0604- 560620
COST TO COUNTY: same
SOURCE OF FUNDS: Infrastructure Sales Tax
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
Works
DOCUMENT A TION:
Included
X
Not Required_
DISPOSITION:
AGENDA ITEM
MEMORANDUM
DATE:
FEBRUARY 27, 2006
TO:
FROM:
RE:
DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR
BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR
MCDC - BUILDING AUTOMATION SYSTEM
Due to fifteen-year technology, the Building Automation System's Stand-
alone Control Units at the Monroe County Detention Center are
becoming obsolete with parts and repair support being phased out. It
is necessary to upgrade these panels to Modular Building Controllers,
which are expandable, include energy management applications and
can be utilized into the foreseeable future. Due to the proprietary
nature of the system, only Siemens Building Technologies can supply
the proper MBCs and Support. Please see the attached letter from
Siemens Building Technologies articulating this issue.
Also attached, is the proposal from Siemens Building Technologies for
this needed upgrade. The funds for this project were approved in the
FY '06 budget and are identified within Fund 304, Cost Center 26000.
Therefore, approval is requested of the attached Purchase Order Request
to Siemens Building Technologies for $58,750.00.
Your positive consideration of this matter will be appreciated. Please
advise if there are any questions or more information is desired.
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SIEMENS
Building Technologies
December 07, ~005
Monroe County Public Works
10600 Aviation Boulevard
Marathon, Florida 33050
Attention: Eob Stone
Reference: County Detention Center and its Building Automation System
Deax M;l^ Ston€ :
At Monroe County Detention Center, the Building Automation System
includes a net.wor.k of operators' WOrkstation and field panels, along
with many controllers and monitors. These components together fo~ an
integrated system that is the core of the direct digital control
(D.D.C.) network that provides for monitoring and control of not only
the County Detention Center, but also the Sheriff's Administrative
Building and the Juvenile Detention Facility.
Within the County Detention Center, Stand-alone Control panels were
installed as the field panels of the D.D.C. Network when it was
installed during the original construction of the building. While these
panels represented, at the time of their installation, the latest
technology that was then available, in the years that have passed since
then, these old models have been surpassed by newer generations of
field panels that provide much greater capability. Moreover, as a
product line, the Stand-alone Control Units have long ago been. retired
(meaning that they are no longer manufactured), and they ar~ soon to
become obsolete (meaning that replacement parts may no longer be
available). It is time to replace these Stand-alone Control Units!
Siemens Building Technologies, Inc.
10111 BLIsiness Drive
Miramm, FL 33025
Tel: (954) 442.6200
Fax: (954) 431,6740
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SIEMENS
The backbone of the D.D.C. system is the Building Level Network
(B.L-N.) The E.L.N. provides the conduit through which information and
control is transmitted between the field panels and the operator's
workstation of the Detention Center, as well as to the Sheriff's
Administration Building and to the Juvenile Detention Center. Eecause
the B_L.N. uses a proprietary communication protocol which is known as
Protocol 2, only Siemens Building Technologies is capable of providing
r€placements to the field panels that are incorporated into the
network. Within the network of the D.D.C. network, the field panels and
workstations also employ proprietary firmware and softwarel:.ha.t are
designed to operate cohesively to perform the functions of the Building
Automation System. only Siemens Building Technologies can provide the
technology and expertise which is necessary to maintain and enhance the
D.D.C. system that the County Detention Center shares with the
Sheriff's Administrative Building and the JUvenile Detention Facility.
As replacements for the Stand~alone Control Units, S.B.T. ~as proposed
to provide Modular Building Controllers_ These field panels r.epresent
the latest generation of technology. Modular Building Controllers have
already been installed in the Sheriff's Administrative Building and the
Juvenile Detention Facility.
If we may ~e able to offer any further information on this matter, then
please do J:),ot hesitate to contact us-
Sincerely,
,~~~
w. Todd Harris
Account Executive
Building Technologies
SERVICE PROPOSAL
.. Monroe County Public Works
.. 10600 Aviation Boulevard
.. Marathon, Florida 33050
Attention: Mr. Bob Stone
Date:
Limiting:
December 04, 2005
January 03, 2006
Project:
Monroe County Detention Center, Upgrade-Replacement of S.C.U:s of the B.A.S.
Proposal: Siemens Building Technologies (S.B.T.), Inc., proposes to fumish replacements for all Stand-alone Control Units
(S.C.U.'s) with latest-generation Modular Building Controllers (M.B.C.). A purpose of this upgrade-replacement is to
provide for the modernization of the direct digital control (D.D.C.) panels of the facility's Building Automation System
(BAS.), thus eliminating these panels' obsolete electronic components, which, in the event of failure, may no longer
be capable of being repaired or replaced in the future. Another purpose of this upgrade-replacement is to modernize
and improve the capabilities and performance of the facility's Building Automation System.
This proposal includes:
Furnishing of replacements for all Stand-alone Control Units, which are becoming obsolete, and for which
replacement parts may soon no longer be available;
As the replacement for each S.C.U., the provision of a Modular Building Controller (M.B.C.), a state-of-
technology D.D.C. panel which provides functionality and performance that is much superior than that
of an S.C.U.;
Transfer of each S.C.U.'s input and output D.D.C. points, on a one-for-one basis, including both wiring and
tubing, into the M.B.C.;
Transfer of each S.C.U's software database (point definitions, programs, etc.) into the M.B.C., with
revisions as necessary to accommodate the firmware and hardware configurations of the M.B.C.;
Modifications to the database of the D.D.C. System's Operator's Workstation, as may be necessary to
accommodate the replacement of the D.D.C. panel
This proposal also includes:
Design and engineered drawings;
Programming, start-up, and check-out;
Operations & maintenance manuals (including as-built drawings);
On-site training (two hours) of Owner's operational/maintenance staff;
Standard warranty of twelve months.
This proposal excludes:
Installation, including wiring and terminations;
Upgrades to communication trunks, or to DD.C. panels other than for S.C.U.'s;
Any work performed outside of normal working hours;
Testing for Smoke Control
Total Investment: Fifty-Eight Thousand, Seven Hundred Fifty Dollars ($58,750.00)
This price does not include Florida sales tax, if applicable, or any costs associated with obtaining building permits.
This price includes rebates which require the return of all components of the replaced Stand-alone Control Units.
Control Wiring:
D Wiring by Siemens Building Technologies, Inc.
Terms of Payment:
[]] Monthly Progress Payments 0 Retainage of _ % 0 Advance Payment of - %
The Terms and Conditions of Sale shown on the attached are a part hereof
Proposal Submitted:
Siemens Building Technologies, Inc.
[]]
Wiring by Others
o
No Wiring Required
Proposal Accepted:
Siemens Building Technologies, Inc., is
authorized to proceed with the work as proposed.
Purchaser
By
Title
Date
Seller
By
Title
Date
Siemens Building Technologies, Inc.
This proposal is valid until
Page
10111 Business Drive
Miramar, FL 33025
Tel: (954) 442.6200
Fax: (954) 431.6740