Item C18
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 15,2006
Division: Emergency Services
Bulk Item: Y es ~
No
Department: Emergency Management
Staff Contact Person: Jose Tezanos
AGENDA ITEM WORDING: Approval of a Modification of Contract for existing Agreement
# 06BG-04-ll-54-0l-098 between Monroe County, Florida and the Department of Community Affairs
(DCA), increasing the original base grant amount by $29,703.00, and authorization for the Senior
Director of Emergency Management to execute the acceptance document.
ITEM BACKGROUND: This modification, by means of federal funds, increases the agreement
amount of the annual Base Grant to enhance Monroe County's Emergency Management plans and
programs consistent with the State Comprehensive Emergency Plan and Program. A similar
modification has been approved each year since 2000, when the former State and Local
Assistance Grant was converted to a modification of the Base Grant.
PREVIOUS RELEVANT BOCC ACTION: At their meeting on September 28,2005 the MCBOCC
approved agreement 06BG-04-ll-54-0l-098 in the amount of$105,806.00.
CONTRACT/AGREEMENT CHANGES: The total amount ofthe Base Grant is the only change in
the agreement for this Fiscal Year that was originally approved by the MCBOCC at the September 28,
2005 meeting.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $29,703.00
BUDGETED: Yes
No -.L
COST TO COUNTY: $29,703.00
(Dollar - for-dollar match)
REVENUE PRODUCING: Yes
SOURCE OF FUNDS: Ad Valorem
(Cost Centers 13500 & 13501)
NoX AMOUNTPERMONTH_ Year
DIVISION DIRECTOR APPROVAL:
OMB/Purchasing Yes Risk Management Yes
c~e~
APPROVED BY: County Atty. Yes
DOCUMENTATION:
Not Required_
Included X
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONT~~CTSUNL~Y
Contract with: Florida DCA DEM Contract #06BG 04~ 11 ~ 54.01-098
BtJective Date: 03~ 15~O6
Expiration Date: 09~30-06
-_....~ .~.- ----
Contract P urp ose/Description:
Funds intended to enhance Monroe Couf-lty's Em(':rg,ency rrt.~agement Program.
-="'''=---.
_...~ ." -_.~
Contract Manager: Tom Cullen 6019 Emergency Management # 14
~---_._-- -
(Name) (ExL) (DepartmenVStop II)
~.~f~ .J'J-~'(J(;
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for BOeC meeting on ~ Agenda Deadline: -&FOS-=ur
CONTRACT COSTS
Total Dollar Value ofColltract $ 29,703
Budgeted? YesD ~o [Z) Account Codes:
Grant $ ~29,703
CountY Match: $ 29,703
Current Year Portion: $ 29,703
. --
~~ ..-- ~--- ..............- ~~ ---.-
- ~ - -
-- ------ - ----
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------..-------.....-
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Estimated Ongoing Cost,,: $-O-/yr
(l:' ot included in do lIar value aoo \'e)
ADDITIONAl, COSTS
For:
(eg, mainteuan.;,;, utilities, janitorial, salaries, etc,)
CONTRACT REVlEW
Changes ~ Date Out
Datcln Needed 'ewd<
Division Director 2...2$"'~YcsD NO~ 'A~ _~ -...CJb
Ri~anageme~~ ;l:-;rr Dr! YesD NoG" ~ ~~Io
O,M,B./purchasMg .;{~;n-6G YesDNo~ __~Af2 -:z;
/' ~ // //~-
County Attorney d' ;>-/,00 Y esO No~ ?; ~ ~ I'h
Comments:
OMB Form Revised 2/27/01 Mep #2
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Dedicated to making Florida a better place to call home"
IEB BUSH
Governor
Thaddeus L. Cohen, AlA
Secretary
February 20, 2006
CERTIFIED MAIL
RETURN RECEIJ?1 REQUESTED
Mr. William A. Wagner, Jr., Director
Monroe County Emergency Management
490 - 63rd Street, Ocean, Suite 150
Marathon, Florida 33050
RE: AWARD LETTER
Agreement # 06BO-04-11-54-0 1-098
Dear Mr. Wagner:
In accordance with Paragraph 17(d) of the above referenced Agreement, this Award
Letter serves as a legal modification to your Base Orant Agreement. This Award Letter provides
FEDERAL funds to your County in the amount of $29,703.
These federal funds continue to require a dollar for dollar non-federal match.
Please ensure that your County can provide the required additional match before accepting
these funds.
This Award Letter increases your:~ounty's total amount of funding under this Agreement
to $132,662. You must return the l:J.ttached budget form (Attachment A-I) showing the
anticipategexpenditure of the Federal fungs. All otherJermsand;c,onditions...Qfthe..Agreement
shaH remain in full force and effect. Please make this a part of your Agreement file.
2555 SHUMARD OAK BOULEVARD -TALLAHASSEE, FLORIDA 32399-2100
Phone: (850) 488-8466/Suncom 278-8466 FAX: (850) 921-0781/Suncom 291-0781
Internet address: http://www.dca.state.fl.us
CRITICAL STATE CONCERN FiElD OFFICE
2796 Overseas Highway, Suite 212
Marathon, Fl 33050-2227
(305) 289-2402
COMMUNITY PLANNING
2555 Shumard Oak Boulevard
Taliahassee, Fl 32399-2100
(850) 488-2356
EMERGENCY MANAGEMENT
2555 Shumard Oak Boulevard
Taliahassee, Fl32399-2100
(850) 413-9969
HOUSING & COMMUNITY DEVElOPMENT
2555 Shumard Oak Boulevard
Taliahassee, FL 32399-2100
(850) 488-7956
Mr. William A. Wagner, Jr.
Page Two
February 20,2006
Should the County not wish to accept these additional funds, then the County must
provide notice to the DePartment within (30) days of receipt Oft his Award Letter. Otherwise,
the county shallprovidetothel)epartment itswritteQ.. notice of acceptance within forty-five
(45) days ofreceiptof the Award L~tter. In accordance .with Paragraph 17( d) of the above
referenced Agreement, thetenns oHhis Agreernent shall be considered to have been modified to
include the additional funds upon receipt by the pepartment of the written notice of acceptance.
Rule9G-19.006(4), FloridaAdrninistrative Code provides for the reallocation of any
unspent (State EMP A) Base Grant fun.ds. All funds were utilized by the counties in Fiscal Year
2004-05; therefore, no funds are available for reallocation for Fiscal Year2005-06.
Yau may indicateyouta.S9~ptcmceofth~sft fUi:ldsby Signitlg 'and fettl,rnirtg this Award
Letter with the attached budget page to Ms. Dee GHes,P.epartment of Community Affairs,
Division of Emergency Management, 2555 Shumard Oak Boulevard, Tallahassee, Florida
32399-2100. I
. Craig Fugate, Director
Division of Emergency Management
WCF/dgs
Attachment
I accept the additional funds and agree to all tennsand conditions as set forth in the EMP A
Base Grant Agreement. .
County:
Authorized Official:
Title:
Date:
Attachment A-I
Budget
The anticipated expenditures for the Categories listed below are for the Emergency
Management Performance (EMPG) Federal portion of this sub grant only (Paragraph
(17)( d), FUNDING/CONSIDERA nON).
Category
Salaries/Fringe Benefits
Other Personal Services
Expenses
Operating Capital Outlay
Fixed Capital Outlay
Management & Admin. Costs
(not to exceed 2.5%)
Total Federal Funds
Anticipated Expenditures Amount
$
$
$
27.70)
f
$
$-
$
$
29 7c>J
I
County: Monroe
Agreement No: 06BG-04-11-54-01-098
EXHffiIT - 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO
THIS AGREEMENT CONSIST OF THE FOLLOWING:
Federal Program $29,703
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL
RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS
F'Q.t~LOWS:
Chapter 252, Florida Statutes
Rule Chapters 9G-6, 9G-11, and 9G-19, Florida Administrative Code
44 CFR, (Code of Federal Regulations) Part 13 (Common Rule)
44 CFR, Part 302
OMB Circular A-87 and A-133
48 CFR, Part 31
STATE RESOURCES A\VARDED TO THE RECIPIENT PURSUANT TO THIS
AGREEMENT CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97. FLORIDA STATUTES:
State Project (list State awarding agency, Catalog of State Financial Assistance title
and number)
State Awarding Agency: Department of Community Affairs
Catalog of StateFim~n(:ial Assistan€e Title: Emer~~ncvMana!!~ment;{l\p~!f~iE3~f
Catalog of State Financial Assistance Number: 52008
- I
State Grant Amount: $105.806 (minus deduction of $2,84712 mos. satellite seJiCe)
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES
AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Pursuant to Section 252.373, Florida Statutes and Rule Chapter 9G-19, Florida
Administrative Code.