Item C22
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 3/15/06
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval to add two additional positions to the Airport Department.
ITEM BACKGROUND: As outlined in the attached memo, the Airport Department will undertake nearly 64 million dollar~
in new constructions projects over the next five years, more than 40 million of which will begin construction this year. We
are requesting two additional employees, (one of which will be FAA Grant funded), to handle this volume of work.
PREVIOUS RELEVANT BOCC ACTION: None on this item.
CONTRACTIAGREEMENT CHANGES: nla
STAFF RECOMMENDATION: Approval
TOTAL COST: FAA grant funded employee $46,528.00
Airport Department funded employee $37,849,00
BUDGETED: Yes
COST TO AIRPORT: $37,849.00
COST TO PFC: 5%
COST TO COUNTY: None
SOURCE OF FUNDS: FAA grants & Airport Revenue
REVENUE PRODUCING: nla
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney nla
OMB/Purchasing n/a
Risk Management nla
AIRPORT DIRECTOR APPROVAL
(~-
Peter J, Horton
DOCUMENTATION: Included X
Not Required
AGENDA ITEM #
DISPOSITION:
Ibev
APR
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To:
Tom Willi, County Administrator
Debbie Frederick, Deputy County Admini~~r~t~
Peter J Horton, Airports Oirector.~-1T'
02/27/06
Additional Personnel Needed for the Airports Department
From:
Date:
Subject:
As you know, the Airports Department is about to embark on the largest capital
improvement program in its history. Over the next five years we will be undertaking
nearly $64 million in new construt.iion projects,
In the past we have relied on outside engineering consultants to manage the
construction and make the daily inspections of the contractors' work, Frankly,
although the costs have been extremely high (up to $200 per hour) the results have
not always been satisfactory. Costly delays and errors have been more the rule than
the exception,
The projects and ttleir values are as follows:
~y West Intem~ional Airport (EYW);
2006/2008: New Passenger Ten-nina! Complex
2006: Noise insulation for 60 homes
2006: Acquire Hurricane Response Equipment
2006: Replace Rotating Beacon! Rehab Tower
2006: Additional Power for the ARFF Building (firehouse)
2006: Acquire Additional ARFF Vehicle
2006: Various Hurricane Repairs (Fence, Lighting, Terminal)
2006: Instal! Supplemental \iVind Cones
2006: Acquire Disabled Passenger Ramp
2008/2010: install Runway Safety Areas and Mitigation Projects
Approx. T ota! EYW:
$30,000,000
$3,800,000
$119,000
$96,000
$110,250
$761,250
$522,500
$22,000
$46,000
$12,400,000
$47,877,000
Florida Kevs Marathon Airport fMTH):
2006: Construct FBO Aircraft Parking Apron
2006: Rehabilitate West Aircraft Parking Apron
2006: Replace Airfield Lighting Emergency Generator
2006: Construct New Electrical Lighting Vault
2006: Replace Perimeter Fence
2006: Rehabilitate Airside Lights and Signage
2006: Repair Hurricane T-Hangar Damage
2006: Repair Hurricane Damage to Terminal Building
2010: Move Runway to the North 40 feet (FAA Mandate)
Approx. Total MTH:
Approx. Total EYW:
Approx. Total EYW and MTH:
This is obviously a large sum of money, but fortunately we already have
commitments for most of it. The 2006 projects will be funded through bond proceeds
and Passenger Facility Charges (PFC) for the new EYW Terminal, Insurance
proceeds for the hurricane repairs and the largest ever single year FAA grant
disbursement to Monroe County airports, $10,181,012. These FAA funds will be
distributed to us in August of this year. The two large airside projects at EYW and
MTH in future years are both safety related and will be funded by FAA Discretionary
Grants.
$127,300
$156,300
$155,250
$321,300
$768,300
$380,000
$150,000
$2,000,000
$11.875,144
$15,933,594-
$47,877,000
$63,810,594
Based upon past experience, professional fees for project management and resident
construction inspection have amounted to more than 7% of the project cost or in this
case, approximately $4.5 million. We believe that we can perform this aspect of the
work at a fraction of the cost (113) by assembling an in house construction team to
serve both airports.
We have already begun to build this team. Recently two employees from the
engineering staff have been transferred to the Airport Department. Only two
additional positions are now needed, one ted1nical and one clerical.
The two new positions will be Airports Project Development Coordinator and Sr.
Coordinator Airports Grants and Finance. The job descriptions are attached.
The technical position will be FAA grant funded. The clerical position will be funded
by the airport budget with no impact on the general fund or the ad-valorum tax payer.
MONROE COUNTY
JOB DESCRIPTION
Position Title: AIRPORTS PROJECT DEVELOP!vlENT COORDINATOR
Position Level: 11 I FLSA Status:
I Date: 02/27/06
Class Code:
GENERAL DESCRIPTION
Primary function is the administration and coordination of Airport construction projects from inception through
completion, including supervision of staff
KEY RE~.:?ONSIBILITES
), Assigns and reviews work. schedules projects and evaluates personnel. Supervises Inspectors, Project
Managers and departmental administrative staff *
2. Prepares Front End documents of project specifications and implements schedule to track status of all
projects. *
3. Assists Director of Planning and Development with estimates, budgets. and value engineering. Reviews
, reports and meeting minutes, Provides departmental supe,', 'Si0~ when Director is absent.
4. Administers Airport projects and contracts. coordinaks at] phases of projects including staff *
5, Generates Change Orders, Addenda. and Request For Qualifications. *
6, Advises Director of Planning and Development of project schedules and status of ongoing projects.
7. Prepares Project Program for new Airport projects and prepares correspondence and reports as needed. *
8, Schedules and attends public meetings and project coordination meetings.
9, Communicates with and acts as Public Relations Representative for County Airport with public and
consultants. *
10, Prepares applications to various agencies as necessary for permitting requirements and tracks permits
through the permitting process, *
* Indicates an "essential" job function.
The information on this description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is nor designed to contain or be interpreted as a
comprehensive inventory of all duties. responsibilities and qualifications required of employees assigned to
this job.
Position Title: AIRPORTS PROJECT DEVELOPMENT
COORDINA TOR
Position Level: II
KEY JOB REQUIREMENTS
Education' Bachelor's Degree required: Major(s) required: Architecture.Landscape Architecture.
En!!ineerin!! or construction related preferred,
fxperience: 3 to 5 vears.
impact ojAclIons' Makes decisions and final recommendations which routinely affect the activities of an
entire Division, Position duties may include responsibility for developing strategic plans
for one or more Divisions.
Complexity' Analytic: Work is non-standardized and widely varied requiring the interpretation and
application of a substantial variety of procedure. policies. and/or precedents used in
combination. Frequently, the application of multiple technical activities is employed;
therefore, analytical ability and inductive thinking are required. Problem solving involves
identification and analvsis c: diverse issues,
DeCision Maklllg, Highly Complex: Supervision is present to review established departmental and/or
divisional objectives, Independent judgement is required to recommend new
departmental or divisional objectives, evaluate new approaches to problem solving, and
assess changing fact', or c:,~!iditions. I
'" '--....... - ---.-
COlJlmunicaricl1 Requires regular contacts with internal persons of Importance and intluence involving
with Olhers: considerable tact discretion and persuasion in obtaining desired actions and managing
relationships at a high level.
.Vfanagerial Skills: Responsible for making recommendations within a departm~nt in the areas of
compensation. staff selection, disciplinary action, complaints, staff performance
appraisal. and similar supervisory duties. Plans. assigns, and evaluates the work of
subordinates for effective operation and results of the unit,
Working Conditions/ Work requires occasional physical exertion and/or muscular strain, Work involves
Physical Effort: several disagreeable elements and/or exposure to job hazards where there is some
possibility ofiniurv.
On Cal! On call 24 hours pending disasters.
Requirements:
Other Requires Florida Drivers License.
APPROV ALS
Department Head:
Name: Signature: Date: I
---
Division Director:
Name: Signature: Date:
County Administrator:
Name: Signature: Date:
On this date I have received a copy of my job description relating to my employment with Monroe County.
Signature:
Date:
Name:
MONROE COUNTY
JOB DESCRIPTION
Position Title: Sr. Coordinator Airport Grants and Finance
Position Level: 9 I FLSA Status:
I Date:
I Class Code:
GEl''ERAL DESCRIPTION
Responsible for grant and financial tasks pertaining to the Key West International Airport and the Marathon
Airport, including Federal Aviation Administration and Florida Department of Transportation Grants and grant
proiects.
KEY RESPONSmILITES
1. Administer FAA and FDOT grants. *
2. Assists in planning of grant projects.
3. Prepare Key West Airport budget for Airport Director's approval. *
4. Assist in maintaining JACIP cOm",)lIter t;ased program.
5. Process airline bills on a monthly basis. *
6. Prepare the FAA Annual Financial Report, PFC Quarterly Reports, and FAA Quarterly Grant Reports. *
7. Process grant invoices for payment. *
8. Develop and maintain and use spreadsheets to maintain financial data and generate reports.
9. Process requests to purchase, and Purchase Orders.
* Indicates an "essential" iob function.
The information on this description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to
this iob.
I Position Title: Sr. Coordinator Airports Grants and Finance I Class Code:
I Position Level: 9
Key Job Requirements
Education: Vocational or Technical School required.
Experience: 3 to 5 years
Impact of Actions: Makes recommendations or decisions which affect the assigned department.
Complexity: Analytic: Work is non-standard and widely varied requiring interpretation and application of a
substantial variety of procedures, policies and/or precedents. Frequently, the application of multiple,
technical activities is employed, therefore analytical ability and inductive thinking of required. Problem solving
involves identification and analysis of diverse issues.
Decision Making: Complex supervision is present to review established department objectives. Independent
judgment is required to evaluate new approaches to problem solving, and assess changing facts or
conditions.
Communication with Others: Requires regular internal and external contacts to carry out programs and to
explain specialized matters. Ot;(o,1sionally requires contacts with officials at higher levels on nwtters requiring
cooperation and explanati011.
Managerial Skills: Involves little or no responsibility or authority for the direction of others.
Working Conditions/Physical Effort: Normal office situation. Occasionally may require travel to other County
locations.
On Call Requirements: Pending disasters
Other: Previous experience in airport grants and finance is helpfuL
APPROVALS
Deparlment Head:
Name:
Signature:
Date:
Division Director:
Name:
Signature:
Date:
County Administrator.
Name:
SIgnature:
Date:
On this date I have received a copy of my job description relating to my employment with Monroe County.
Name:
Signature:
Date: