Item C29
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE:
March 15,2006
DIVISION: Public Works
BULK ITEM: Yes x
No
DEPARTMENT: Unin. Parks & Beaches
ST AFF CONTACT PERSON: Beth Leto
AGENDA ITEM WORDING: Approval of amendment to agreement with the Upper Keys Family
YMCA to include operation and management of the new Skate Park located at Key Largo Community
Park, and approval of Resolution transferring funds.
ITEM BACKGROUND: Construction of the skate park has been completed and the grand opening is set
for March 25, 2006. The YMCA has agreed to operate and manage the skate park for $40,418 per year
($39,888 plus $40/mo. for cell phone and $50/yr. for CPR training). The expiration of this amendment is
set for May 14, 2006, to coincide with the expiration of the original management agreement, which is
discussion item G 1 on today's agenda.
PREVIOUS RELEVANT BOCC ACTION: The YMCA has been managing the Key Largo Community
Park since May, 2000.
CONTRACT/AGREEMENT CHANGES: Add Paragraph 35 to the current management agreement to
reflect operation and management of the skate park.
STAFF RECOMMENDATION: Approval.
TOTAL COST:
$40,418
BUDGETED: Yes: No: X*
*Resolution transferring funds attached.
COST TO COUNTY: Same
REVENUE GENERATED: Yes
No X
APPROVED BY: County Atty.: x
OMB/Purchasing:
x
Risk Management:
x
DIVISION DIRECTOR APPROVAL:
~6LJ~
Dent Pierce
DOCUMENTATION: INCLUDED: V
NOT REQUIRED:
DISPOSITION:
AGENDA ITEM #:
, . ...
MONROE COUNTY BOARD OF COUNlY COMiVUSSIONERS
CONTRACT SUMMARY
Contract with: UPPER KEYS f=:AM1L Y YMCA
Contract #
Effective Date;
Expiration Data:
3125/06
5114/06
Contract Manager:
Beth lata
(Name)
4560
'iEX1~
Public Works ,#1
(DepartmentlStop#)-
.
for BaCC meetln on March 15. 2006
A ends Deadline" Feb. 28 2006
CONTRACT COSTS
Total OollarValue of Contract $40.418.00
Budgeted? YesD No [gl" "See attached Reso.
Grant: $ Transferring funds
County Match: ~_
Current Year Portion: -$25,464.00
Account Codes: 147-20503-530340
ADDITrONAL COSTS
Estimated Ongoing Costs: $ nla Iyr. For;
(Not included in dollar tlalU9 abovel (e.Q. maintAn;lnca. utilities, janitoli:ll, salaries, etc.)
CONTRACT REVIEW
Changs6 .
P~~~L Needed ~ '- D~eEu
Division Director ~ YesD NoD ._ I '~--ry~
RiskM.nagemt,l.?4-(~ ve,ONo[;3"/ ~ .:::l:(i:~:. .
O~e.lPlftCh.sing 3-'I.cu VesO No!1 ; # ~ A
County Attorney reaD l\Io~ Sl!~!l.oe A. Hulton 3/8/06
Comments;
OMB Fonn Revised 2127/01 MCP #2
r:
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~uawa:il8'U8'W }1s HI
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SLIE-SG2 rSOEJ
AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this _th day of _
2006, between Monroe County (hereafter "County") and Upper Keys Family YMCA, a
branch of the YMCA of Greater Miami, Inc., (hereafter YMCA).
WHEREAS, on February 16, 2000, the parties entered into a management
agreement for activities at the Key Largo Community Park; and
WHEREAS, said agreement has been amended previously on October 17,2001,
May 15, 2002, April 16, 2003, and May 19, 2004; and
WHEREAS, the County has constructed a skate park on said Community Park;
and
WHEREAS, it is desired to amend the previous agreement to incorporate
operation and management of the skate park at a specified fee;
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1. The agreement dated February 16, 2000, as amended previously on
October 17, 2001, May 15, 2002, April 16, 2003, and May 19,2004, shall
be revised by adding a new paragraph, Paragraph 35, which shall read:
35. SKATE PARK.
A. Commencing March 25, 2006, and ending May 14, 2006, YMCA shall
adopt rules and regulations governing the use of the skate park, shall
manage and operate the skate park in accordance with said rules, and
shall carry liability insurance which covers the skate park operations.
The existing insurance policy which names Monroe County as a co-
insured shall be revised to include such coverage.
B. The skate park shall be open at 10 am each day other than January
19, Memorial Day, July 4, Labor Day, Thanksgiving Day, and Christmas
Day, and shall remain open as follows:
Until6pm: January, November and December;
Until 6:30pm: February;
Until 7pm: March, April, and October;
Until 8 pm: May and September;
Until 8:30PM: June, July and August.
C. County shall pay the YMCA in addition to the monies to be paid for
other park management and operations, the sum of $39,888, per year,
according to the following schedule:
UK YMCA Amend. 3/2006
1
January
February
March
April
May
June
July
August
September
October
November
December
$2,784
$2,958
$3,348
$3,240
$3,600
$3,780
$3,780
$3,906
$3,480
$3,348
$2,784
$2,880
D. County shall also pay to YMCA a sum of $40 per month for a cell
phone, plus $50per year for CPR training, the latter to be paid with the
payment made for April, 2006, or as soon thereafter as the YMCA shall
provide evidence to County that CPR training has been completed.
2. The remaining provisions of the agreement dated February 16, 2000, as
previously amended shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day
and year first above written.
YMCA:
President
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
UK YMCA Amend. 3/2006
2
Resolution No.
~ 2006
A RESOLUTION CONCERNING THE TRANSFER OF FUNDS
WHEREAS, it is necessary for the Board of County Commissioners of Monroe County,
Florida, to make budgeted transfers in the Monroe County Budget for the Fiscal Year
2006, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that there shall be transfers of amounts previously
set up in the Monroe County Budget for the Fiscal Year 2006 as, hereinafter set forth to
and from the following accounts:
Fund #147 Uninc Svc Dist Parks & Rec
From: 147-5130-85524- 590990 Other Uses
Cost Center # 85524 Reserves 147
For the Amount: $25,464.00
To: 147-5720-20503-530340 Other Contractual Services
Cost Center # 20503 Uninc Parks & Beaches
, BE IT FURTHER RESOLVED BY SAID BOARD, that the Clerk of said Board,
upon receipt of the above, is hereby authorized and directed to make the necessary
changes of said items, as set forth above.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting of said Board held on the 15th day of March AD 2006.
Mayor McCoy
Mayor Pro Tern Nelson
Commissioner Neugent
Commissioner Rice
Commissioner Spehar
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Mayor/Chairman
(Seal)
Attest: DANNY L. KOLHAGE, Clerk