FY2022-FY2024 10/20/2021 4..;JN7°';';ff 1.0, Kevin Madok, CPA
1 �
���e•'' Clerk of the Circuit Court& Comptroller Monroe County, Florida
1��E Go�N�l�
DATE: October 27, 2021
TO: Beth Leto,Airports
Business Manager,,KKWIA
FROM: Pamela G. Hanco .C.
SUBJECT: October 20th BOCC Meeting
Attached is an electronic copy of the following item for your handling:
Ll Contract with the Monroe County Sheriffs Office for Law Enforcement and
Security Services at Key West International Airport and setting the annual compensation for Fiscal
Year 2021-2022. The contract is paid from Airport Operating Fund 404.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
CONTRACT FOR LAW ENFORCEMENT AND
SECURITY SERVICES AT KEY WEST INTERNATIONAL AIRPORT
Monroe County Sheriff's Office
And
Monroe County Board of County Commissioners
THIS CONTRACT is entered into by and between the Monroe County Sherifl7s Office
(hereinafter referred to as"MCSO" or the"Sheriff")and the Board of County Commissioners of
Monroe County(Key West International Airport hereinafter referred to as the"Airport or
EYW")on the 201h day of October, 2021.
1-PURPOSE: The Airport has an obligation to provide law enforcement and security services
forte protection of all who use Key West Intemational Airport("EYW"). The Airport and the
Sheriff have agreed that MCS O will provide those services. This Contract states the terms of the
agreement.
2-SCOPE OF SERVICES:
A-Services: The Sheriff will assign a Lieutenant and certified law enforcement officers
and non-sworn Airport Security Technicians ("AST's")to EYW to protect people and property
and enforce the criminal law,traffic and parking regulations, and airport rules and regulations.
The Lieutenant will manage and supervise Sheriff s personnel at EYW and provide the
services described herein.
B-Staffing Levels: The Sheriff agrees to assign deputies and AST's to EYW as set forth
on Exhibit A(attached). If the Airport requires the assignment of additional personnel,the
Sheriff will post the position internally when the Airport provides written notification that the
non-tax revenues (or other funds)to fund the position have been secured. Additional personnel
will be assigned to EYW after completing the Sheriff s hiring process.
3-APPOINTMENT AND SELECTION:
A. The Sheriff retains complete control over and responsibility for the appointment of
his employees.
B. The Director of Airports, or his designee, shall be consulted and be an integral part of
the selection of personnel assigned to EYW,however,MCS O must retain final
authority regarding personnel selection.
C. The Sheriff agrees to maintain Airport Security Technician(AST) fitness standards
testing. The AST fitness standards shall only apply to individuals assigned to be
Airport Security Technicians after October 20, 210. Upon consultation with the
Director of Airports, the AST fitness standards shall be subject to modification or
termination.
4-SHERIFF'S RESPONSIBILITIES FOR EYW PERSONNEL:
A. Employees assigned to work at EYW shall remain the Sheriff s personnel. They shall
be subject to all policies,rules, regulations, and discipline of the MCS ,
B. The County will not conduct investigations into any alleged misconduct of Sheriff s
personnel,but must promptly report such matters tote MCSO supervisor,MCSC}
Internal Affairs, or the Sheriff. Upon completion of the investigation into the alleged
act of misconduct,the Director of Airports shall be informed of the outcome oft e
investigation.
5-PAYMENT FOR SERVICES:
A. COST RE IMBURSEMENT: The Airport shall,while this Contract is in effect
reimburse the Sheriff the actual cost of each assigned employee's salary (at rates in
effect as of the execution of this Contract, and including all future raises when
effective), including all benefits, whether provided through the County or through
MCSO,retirement contributions, social security and Medicare payments and any
other sums required by the federal or state government owed in connection with the
payment of wages or benefits, salary incentive payments,professional liability and
motor vehicle insurance premiums, a fully equipped patrol car,weapons, uniforms,
citation and report forms and any and all other items ished to deputies and AST's
to perform their duties. The Airport remains responsible for the costs of health
insurance, life insurance, and worker's compensation coverage as now or in the future
provided to MCSC personnel. All vehicles paid for by the Airport will, at the end of
their service life,be property oft e Airport.
B. ESTIMATED CONTRACT COST: The Estimated Contract Cost is an estimate of
the cost of providing service for a 12 month period. The Estimated Contract Cost for
year one of this Contract(10/01/2021-09/30/2022) is the sum described on Exhibit A,
attached and incorporated by reference herein. This sum is referred to as the
"Contract Price".
The Estimated Contract Cost assumes that the security requirements oft e U.S.
Transportation Security Administration("TSA")do not increase. If TSA issues any
new Security Directives, or escalates the threat level,then the Estimated Contract
Cost will not be adequate to fund this Contract.
If the federal government notifies the Airport of elevated airport security
requirements,then the Airport will give the Sheriff written notice oft e new
requirements and specify any additional staff or staff hours required. In the next
billing cycle, the County will reimburse the Sheriff all costs, over and above budgeted
costs, incurred as a result of federal action.
C. PAYMENT PROCEDURE: The Airport will pay the Sheriff in (12)equal monthly
installments, in advance, on the first day of the month.
D. YEAR-END RE'CONCILLATION: At the end of each fiscal year, incurred costs
will be reconciled with total payments made by the Airport. MCS O and Airport
external auditors will determine the final balance. If incurred costs exceed total
payments,the Airport will reimburse MCSC) for the excess costs. If total payments
exceed incurred costs, MCS O will reimburse the Airport for the excess payment no
later than November 1, along with all year-end financial budget paperwork sothat the
Airport can complete their required year-end budget paperwork.
E. MINIMUM STA4 FING LEVELS:
The Airport recognizes that certified law enforcement officers and AST's require
continued training throughout their careers. Every deputy assigned to EYW must
receive training identical to that is required by law and MCSO policy for all Sheriff s
deputies.
When a member of Sheriff s EYW personnel is absent from EIS W due to training,
sick leave, vacation, retirement,resignation, discipline,union business or other
authorized leave, Sheriff will fill the post with additional staff where necessary as
determined by the Lieutenant. The additional staff will be paid for by Airport. The
Airport shall not be liable for overtime or special detail pay in excess of the amount
approved in the attached budget without the prior authorization oft e Airport
Director or his superiors.
Every reasonable effort shall be made by MCSO to schedule training and vacations to
minimize absence from EYW.
6-APPLICABLE LAW:
A. This Contract shall be governed by and construed under the laws of the State of
Florida. Venue for all actions hereunder shall be in Monroe County, Florida.
B. The Airport and MCSO agree that they will comply with all relevant federal, state
and county laws and regulations and specifically agree not to discriminate against any
person based on race,religion, gender, ethnicity,national origin, disability,or sexual
preference. They agree to comply in all respects with the provisions of the federal
Fair Labor Standards Act with regard to overtime pay and conditions of or . They
acknowledge that certified law enforcement deputies are member of a collective
bargaining unit represented by the Fraternal Order of Police, and agree to take no
action contrary to the terms of any collective bargaining agreement.
C. The County and MCSO have and will maintain policies prohibiting sexual
harassment. The Airport agrees to report any incident or complaint regarding sexual
harassment on the part of any MCSO personnel to a MCSO supervisor,MCSO
Internal Affairs,or the Sheriff.
7-TERM:
The term of this Contract begins October 1,2021 and ends September 30,2024. It will
terminate early after thirty days written notice by MCSO to the Airport that MCSO's actual
expenses have exceeded or can reasonably be expected to exceed the Estimated Contract Cost.
8-FUTURE YEAR PRICING: •
A. Airport and MCSO will negotiate payment for the second and third years of this
Contract in time sufficient for preparation of budgets and tax rolls. When agreement
is reached,MCSO shall prepare and amended Exhibit A showing the agreed
Estimated Contract Cost amounts and the Airport shall prepare an amendment to this
agreement incorporating the amended Exhibit A. r
B. If the parties are unable to agree on payments for future years on a timel !tpsis,the y
and in that event this Contract shall terminate on September 30th of the tH bT current. _,.
Contract period. t e) `.1 :
j3y
: ' ° I A, ''A041 `"Or/Chairperson NROE COUNTY ATTORNEY 7
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9 - :3\' 4;. ASSIST NTY ATTORNEY
sAttest;AEV1N MADOK, Clerk Date. 9/17/21
By:a....v,A.z/si...
Deputy Clerk
MONROE C TY SHERIFF'S OFFICE
AOV . TO FORM:
T ;.
By. Mr
r (,ATA4CK.I.McCULL AH
Richard A. Ramsay iiir, GENERAL C 1SEL
alPr DaATE: 1 !
6
MONROE COUNTY SHERIFF'S OFFICE
BUDGET-AIRPORT
2 YEAR COMPARISON FOR FYE 2021 TO FYE 2022
ADOPTED PROPOSED
BUDGET BUDGET DIFFERENCE
FY 2021 FY 2022 +OR(-)
PERSONNEL SERVICES
Headcount 25 25
Executive Salary - - -
Regular Salaries 1,491,085 1,529,578 38,492
Overtime 8,700 9,135 435
Incentive 7,440 7,440
Employer Taxes 115,303 118,281 2,978
Retirement Contribution 259,229 248,979 (10,250)
Life Insurance 1,750 2,008 258
Unemployment Compensation -
Total Personnel Services 1,883,507 1,915,421 31,914
OPERATING EXPENSES
Expenses Other Than Salaries - - -
Professional Services 2,800 3,000 200
Other Contractual Services 9,170 3,000 (6,170)
Investigations - -
Travel&Per Diem 5,000 5,000 -
Communications(Telephones) 9,000 8,500 (500)
Postage 100 350 250
Transportation (Freight) - - -
Utility Services
Rentals - - -
Insurance 30,000 31,500 1,500
Repairs&Maintenance 39,000 40,000 1,000
Printing - - -
Office Supplies 1,000 750 (250)
Operating Supplies 28,000 42,500 14,500
Operating Supplies Computer<$1,000 - - -
Books,Subs&Memberships - 2,000 2,000
Training 2,000 2,500 500
Total Operating Expenses 126,070 139,100 13,030
CAPITAL OUTLAY
Other Building Improvements - - -
Machinery&Equipment-Radios - -
Automobiles/Machinery/Equip. 40,000 40,000
Total Capital Outlay 40,000 40,000
CONTINGENCY
TOTAL 2,049,577 2,094,521 44,944
COUNTY COSTS:*
Health Insurances 330,699 330,699 -
Worker's Compensation 49,989 52,375 2,387
County Allocation - -
Total County Expenses 380,688 383,074 2,387
*Estimates
TOTAL BUDGET 2,430,265 2,47_7,596_ 47,330
- 1.95%