08/12/2021 Agreement Monroe County Purchasing Policy and Procedures
ATTACHMENT
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN S50,000.00
Contract wltlrm Contract
Effective Date
Expiration Date.
1
Contract Purpose/Description-
Contract is Original AQernent Contract Amendment/Extension Renewal
Contract Mana er: ' " .x '° � �
(Name) (Ext.) (Department/Stop#)
CONTRACT COSTS
Total Dollar Value of Contracvfta� �' t �° Portion-
� F � t
datums i than 5$C�, ) �' �� a 4 (Ir m i then
l
t., iit .,.
Budgeted`) YesEl No® Account Cedes_ _____________
Grant: S N/A v _
Countyatc . /A
ADDITIONAL T
Estimated On C .00 1yr ror. Soso
t included in dollar_value b U_ e.g.mintgnance,utillbes.jwiftorial,salanes etc 1
CONTRACT REVEEW
I
Changes ate Out
Date In Needed
Department e.. . Yes o t
Risk Management 10- 7- 0 1 Yes o x 10- -2021
i
i e
Countytto 's o ®®
8-21
Comments: , Updated&Resigne o Changes Need 01 NOV 2021
Page 74 of 96
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PROFESSIONAL SERVICES AGREENKNT
MONROE COUNTY,FLORIDA AND NATIONAL FALLEN FIREFIGHTERS
FOUNDATION
THIS AGREEMENT is made and entered into this 12th day of August 2021, by and between
MONROE COUNTY("COUNTY'),a political subdivision of the State of Florida,whose address
`is 1100 Simonton Street,Key West, Florida 33040 and National Fallen Firefighters Foundation
("COAITR.ACTOR'),whose address is 2130 priest Bridge Drive,Ste 6,Crofton,MD 21114.
Section 1. SCOPE OF SERVICES
CONTRACTOR shall -do, perform and cant' out in a professional and proper mannar the
professional services described in the Propowl/A ent—Exhibit A—which is attached hereto
and made a part of this agreement. IN THE EVENT OF A CONFLICT IN TERM BETWEEN
THIS AGREEMENT AND EXHIBIT A,THE TERMS OF THIS AGREEMENT PREVAIL.
CONTRACTOR warrants that it is authorized by law to engage in the performance of the activities
herein described,subject to the terms and conditions set forth in these Agreement documents. The
CONTRACTOR shall at all times exercise independent,professional judgment and shall assume
professional responsibility for the services to be provided. CONTRACTOR shall provide services
using the following standards,as a minimum requirement;
A. -The CONTRACTOR shall maintain adequate staffing levels to provide the services
required under this Agreement.
B. To the extent that CONTRACTOR uses employees, subcontractors or independent
contractors, this Agreement specifically requires that the employees, subcontractors and
Independent contractors shall not be an employee of or have any contractual relationship with
COUNTY.
C. All personnel engaged In performing services under this Agreement shall be fiilly qualified,
and,if required,to be authorized or permitted under State and local law to perform such services.
Section 2. CO 'S RESPONSIBILIT&S
2.1 The COUNTY will provide such equipment,resources,and refreshments as provided in
Exhibit A.
2.2 The COUNTY will make payments as outlined in Section 4 of this Agreement.
Section 3. TERM OF AGRFYNMNT
3.1 This Agreement shall become effective upon the later of signature by CONTRACTOR and
COUNTY. This agreement shall'remain in effect until November 20,2021.
Section 4. PAYMENT TO CONTRACTOR
4.1 The lump sum fees that will be paid by the COUNTY are as shown on Exhibit A. The
COUNTY is exempt from sales and use taxes.
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4.2 The lump sum few are inclusive of 8I1 actual costs incurred,including by way of example
and not limitation,photocopies,long distance telephone cherges,Overnight delivery services,and
travel expenses.
4.3 Payment will be made according to the Florida Local Government Prom t Pa
yment Sections 218.70-218.80, Florida Statutes. CONTRACTOR s submit to the COUNTY n,
invoice with supporting documentation in a form acceptable to the Clerk. Invoices may be
submitted upon completion of the seMces. Acceptability of the Invoice to the Clerk is based on
generally accepted accounting principles and such laws,rules and regulations as ma
Clerk's disbursal of f bnds. Invoi shall be seat to th®CO ►s Y govern the
will review the documents and route them � Fire Rescue Department who
receiving all required approvals,the Invoice(s)will be forwarded to the COUNTYNTY Staff for approval.Clerk's face
for payment.
Section 5. CONTRACT TERMNATION
COUNTY reserves the right to ate this Agreement by written notice given 48 hours
prior to the date the services Hated In Exhibit A am provide&In the event of such termination nLo MMMI shall be due the CONTRACTOR.
Section 6. NO110ES
Any notice required or Permitted under this agreement shall be in writing and hand delivered or
mailed,post
following: a Prepaid,to the other by cerfifled mail,returned receipt requested,to tine
To the COUNTY: Roman GastesL Monroe County Administrator
1100 Simonton St.
Key West,Florida 33040
n \
And
Monroe County Attorney's office
1111 12a'St.,Suite 408
KeY West,Fl.33040
To the CONTRACTOR: National Fallen Firefighters Foundation
2130 Priest Bridge Dr Ste 6
Crofton,MD 21114
John Tippett
Sections 7. Public Records Compliance
CONTRACTOR must comply with Florida public records laws, Including but not ihnited to
Chapter 119, Florida Statutes and Section 24 of article I of the Constitution of Florida. The
COUNTY and CONTRACTOR shall allow and permit reasonable access to,and inVection of,all
documents,records,paper%letten or other"publicrecord"mataws in its pos sion or under its
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custodian of records, in a format that is compatible with the information technology systems of
COUNTY.
If the CONTRACTOR does not comply with the COUNTY request for records,the COUNTY
shall enforce the public records contract provisions in accordance with the contract,
notwithstanding the COUNTY`s option and right to unilaterally cancel this contract upon violation
of this•prevision by the CONTRACTOR. A CONTRACTOR who fails to provide the public
records to the COUNTY or pursuant to a valid public records request within a reasoable time
may be subject to penalties under Section 119-10,Florida Statutes. n
CONTRACTOR shall not transfer custody, release, alter, destroy or otherwise dispose of any
public records unless or otherwise provided in this provision or as otherwise provided by law.
CONTRACTORIF THE HAS QUESTIONS REGARDING THE APPLICATION
OF CHAPTER
E 119, FLORIDA STATUTES, TO CON CTOR'S D
TUTY
O PRO E P LIC CORDS RELATING TO TFUS CONTRACT,
CONTACT TBE CUSTODIAN OF PUBLIC CORDS, BRIAN B LEY,AT
ttor 2's ffice bra a -! ' _ onroeaount-- do Monroe County
Attorneys Office, l 111 12d'St., Suite 408,Key FL 33040.
Section S. EMPLOYERS SUBJECT TO COUNTY ORDINANCE NOS.010 AND 020-1990
The CONTRACTOR warrants that it has not employed,retained or otherwise had act on its behalf
any former COUNTY officer or employee subject to the prohibition of Section 2 of Ordinance No.
010-1990 or any COUNTY afficer or employee in violation of Section 3 of Ordinance No. 020-
1990.For breach or violation of this provision the COUNTY may,in its discretion,terminate this
agreement without liability and may also,in Its discretion,deduct from the agreement or purchase
price, or otherwise recover the full amount of any fee, commission, percentage, gm or
consideration paid to the former COUNTY officer or employee.
Section 9. CONVICTED VENDOR
By signing this agreemen4 dONTRACTOR represents that the execution of this Agreement will
not violate the public Entities Crime Act (Section 287.133, Florida Statutes). Violation of this
sect'on shall feWt in termination of this Agreement and recovery of alI monies paid hereto, and
may result in debarment from COUNTY's competitive procurement activities.
A person or affiliate who has been placed on the convicted vendor list following a conviction far
public entity crime may not submit a bid on an Agreement with a public entity for the n construction
or repair of a public building or public work,may not perf®rrn work as a CO
subcontractor,or CO CONTRACTOR,supplier,
CONTRACTOR under Agreement with any public entity,and may not transwt
business with any public entity in excess of the threshold amount provided in Section 287.017 of
the Florida Statutes,for the Category Two for a period of 36 months from the date of being placed
on the convicted vendor list.
Section 10. GOVERNING LAW, VENUE9 INTERPRETATION,CO
STS AND FEES
This Agrement shall be governed by and construed in accordance with the laws of the State of
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Florida applicable to Agreements made and to be performed entirely In the State.
In the event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of this Agreement,the COUNTY and CONTRACTOR agree that venue shall lie
in the appropriate court or before the appropriate adminIstrative body in Monroe County,Florida.
Section 11, SEVERABUM
If any term,covenan4 condition or provision of this Agreement(or the application thereof to any
circtunstance or person) shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants, conditions and provisions of this
Agreement, shall not be affected thereby; and each remaining term, covenant, condition and
provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted
by law unless the enforcement of the remaining terms,covenants,conditions and provisions of ft
Agm=ent would prevent the accomplishment of the original intent of this Agreement. The
COUNTY and CONTRACTOR agree to reform the Agreement to replace arty stricken provision
with a valid provision that comes as close as possible to the intent of the stricken provision.
Section 12. ATTO Y'S FEES COSTS
The COUNTY and CONTRACTOR agree that In the event any cause of action or administrative
proceeding Is Initiated or defended by any party relative to the enforcement or interpretation of
this Agreement,the prevailing party shall be entitled to reasonable attorney's fees,and court costs,
as an award against the non-prevailing party. Mediation proceedings initiated and conducted
pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and
usual and customary procedures required by the Circuit Court of Monroe County.
Section 13. BEOING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the
benefit of the COUNTY and CONTRACTOR and their respective legal representatives,
successors,and assigns.
Section 14. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance of
this Agreement have been duly authorized by all necessary COUNTY and corporate action, as
required by law.
Section 15. ADJUDICATION OF DISPUTES OR DISAGREEMZNTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the parties. If no
resolution c=be agreed upon within 30 days after the first meet and confer session,then any party
shall have the right to seek such relief or remedy as may be provided by this Agreement or by
Florida law, This Agreement shall not be subject to arbitration.
Section 16. COOPERATION
In the event any administrative or legal proceeding is insdtuted against either party relating to the
formadon,execution,performance,or breach of this Agmement,COUNTY and CONTRACTOR
agree to participate, to the extent required by the other party, in all proceedings, hearings,
5
pkuoesses,meetings,and other activities related to the substance of this Agreement or provision of
the services under thus Agreement. COUNTY and CONTRACTOR s
Party to this Agreement shall be required to enter into specifically agree that no
Agreement. any arbitration proceedings related to this
Section 17. NONDismimNATioN
The parties agree that there will be no discrimination against an
understood that upon a determination Y person, and it is expressly
by a court of competent jurisdiction that discrimination has
occurred, this Agreement automatically terminates without any further action on the part of any
party,effective the date of the court order. The parties agree to comply with all Federal and Florida
statutes, and all local ordinances, as applicable,relating to nondiscrimination. These include but
are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352), which prohibit
discrimination in employment on the basis ofrace,]X of the Educati color,religion,sex,and national origin;2)Title
on Amendment of 1972, as amended (20 USC If 1681-1683,and 1685-1686),
Which Prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of
1973, as amended (20 USC 1794), which prohibits discrimination on the basis of handicaps; 4)
The Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits
discrimination on the basis of age;5)The Drug Abuse Office and Treatment Act of 1972(PL 92-
255),as amended,relating to nondiscrimination on the basis of drug abuse;6)The Comprehensive
Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation Act of 1970(PL 91616),
amended, relating to nondiscrimination on the basis of alcohol abuse or al h lism; e
Public Health Service Act of 1912,§§523 and 527(42 USC§§690dd-3 and 290ee-3),as amended,
co o 7) Th
relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIQ of the Civil
Rights Act of 1968 (42 USC §§ 3601 et seq.),aiammled, relating to nondiscrlminetion in the
sale,rental or financing of housing, 9)The Americans with Disabilities Act of 1990 (42 USC If
12101),aso f
disability;
amended from time to
of time,relating to nondiscrimination in employment on the basis
10)Mon disaty; roe County Code Chapter 14, Article II,which prohibits discrimination on
the basis of race,color,sex,religion national origin,ancestry,
. . Y,sexual orientation,gender Identity
or expression, status or age;and 1 I)any other nondiscrimination provisions in any federal
ar state statutes which may apply to the parties to, or the subject matter of,this Agreement.
Section 19. COVENANT OF NO INTEREST
COUNTY and CONTRACTOR covenant that neither presently has any interest
ot
acquire any interest,which wound conflict in any manner or degree with its performance orma and shall this
Agreement, and that only interest of each is to perform and receive benefits as recited !n this
Agreement.
Section 19. CODE OF ETMCS
The understand that officer.and employees of the COUNTY are
the standards of conduct for public officers and employees as delinea required to ted in Sectioncomply
l 12.313
Florida Statutes, regarding, but not limited to, solicitation or acce tance of
with one's agebusiness
ncy;unauthorized compensation;misuse ofpublic position,comindoing
a ployment
or contractual relationship;and disclosure or use of certain information.
Section 20. NO SOLICITATIONIPA NT
The COUNTY and CONTRACTOR warrant that,in respect to itself,it has neither employed nor
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retained any company or person,other than a bona fide employee working solely for it,to solicit
or secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission,percentage,gift, or other consideration contingent upon or resulting from the award
or making of this Agreement. For the breach or violation of the provision,the CONTRACTOR
agrees that the COUNTY shall have the right to terminate this Agreement without liability and,at
its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission,percentage,gift,or consideration.
SecdGn 21. NON-WAIVER OF UdMMTY
Notwithstanding the provisions of Sec.768.28,Florida Statutes,the participation of the COUNTY
and the CONTRACTOR In this Agreement and the acquisition of any commercial liability
Insurance coverage,self-insurance coverage,or local government liability insurance pool coverage
shall not be deemed a waiver of Immunity to the extent of liability coverage, nor shall any
Agreement entered into by the COUNTY be required to contain any provision for waiver.
Section 22. PRIVILEGES AND DEVIMTIES
All of the privileges and immunities from liability,exemptions from laws, ordinances,and rules
and pensions and relief,disability,workers' compensation,and other benefits which apply to the
activity of officers, agents, or employees of any public agents or employees of the COUNTY,
when performing their respective functions under this Agreement within the territorial limits of
the COUNTY shall apply to the same degree and extent to the performance of such functions and
duties of such officers, agents, volunteers, or employees outside the territorial limits of the
COUNTY.
Section 23. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non-Delegation of Constitutional or Statutory Duties.This Agreement is not intended to,nor shall
it be construed as,relieving any participating entity from any obligation or responsibility imposed
upon the entity by law except to the extent of actual and timely pmformance thereof by any
participating entity,in which case the performance may be offered in satisfaction of the obligation
or responsibility. Further, this Agreement is not intended to, nor shall it be construed as,
authorizing the delegation of the constitutional or statutory duties of the COUNTY,except to the
extent permitted by the Florida constitution,state statute,and case law.
Section 24. NON-RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms,or any of diem,of this Agreement to
enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or
program contemplated hereunder,and the COUNTY and the CONTRACTOR agree that neither
the COUNTY nor the CONTRACTOR or any agent,officer,or employee of either shall have the
authority to inform,counsel,or otherwise indicate that any particular individual or group of
individuals,entity or entities,have entitlements or benefits under this Agreement separate and
apart,inferior to,or superior to the community in general or for the purposes contemplated in
this Agreement.
Section 25. ATTESTATIONS
CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require,.
7 Mys.,
including, but not being limited to, a Public Entity
Drug Free Crime Statement, an Ethics Statement, and a
Workplace Statement,and Non-Collusion Agreement.
Section 26. NO P $OAL y
No covenantor agreement contained herein shall be deemed to be a covenant or agreement of any
member,officer,agent or employee of CO .in his or her individual capacity,and no member,
officer,agent or employee of COUNTY shall be liable personally on this Agreement or be subject
to any Personallidbility or accountability by reason of the execution of this Agreement
Section 27, ExECUTION IN COUNTERpARTS
This Agreement may be executed In any number of counterp
arts
as an original,all of which taken together shall constitute one and each
he of which s be regarded
the es hereto execute this Agreement b si iame nstrument any of
Y 8�n8 any such coualatparL
Section 28. SECTION BEADINGS
Section headings have been inserted in this Agreement as a matter of convenlence of re ce
only,and it is agreed
that such section headings are not a part of this Agreement and will not be
used in the in etation of any provision of this AgreemenL
Section 29. INSURANCE POLICIES
29.1 General Insurance Requirements for Other Contractors and Subcontractors.
As a pre-requisite of the work governed,the CONTRACTOR shall obtain,at his/her own expense,
insurance as specified in attached schedules, which are made part of contract, The
CONTRACTOR will ensure that the insurance obtained will extend protection to all
Subcontractors engaged by the CONTRACTOR As an alternative, the CONTRACTOR m
ay
require all Subcontractors to obtain insurance consistent with the attached schedules; however
and shall submit
CO CTOR is solely onsible to ensure that said ins Is obtained
proof of ` ce to COUNTY. Failure to provide proof of Insurance shall be grounds for
tem2ination of this Agreement.
The CONTRACTOR will not be permitted to commence work governed by this contract until
sa ' ctory evidence of the required insurance has bum furnished to the CO
UNTY asbelow. Delays in the commencement of work, resulting from the failure of the CONTRACTOR
specified
to provide satisfactory evidence of the CT®R
this contract and an ties ° insurance,shall not ex dunes specified in
commenced on the specified data time, except for the CONTRACTOR aw0=011ts shall be Imposed as
if work
satisfactory evidence. provide
The CONTRACTOR shall maintain the required insurance throughout the of this
contract any ons specified in the attached edules. pailWire term
ure to comply with this
provision may t In the immediate cusp on of all work until the required or replacedor stu Agreement and for d to the CO
reinstated n of this i e been
flag from the failure of the CONTRACTOR to maintain
Delays in the completion of work
the required insurance sWl not extmW deadlines specified in this contract and any penalties and
failure to perfomn ame=Ments shall be imposed as If the work had not been suspended,except for
W
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the CO CTO 's failure to maintain the required insurance.
The CONTRACTOR provide, to the COUNTY, as satisfttory evidence of the required
Insurance,either.
i CAMMICAtO of IMMMOC
or
® A Certified copy of the actual Insurance policy.
The COUNTY,at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
Allinsurance oiicies must specify that they,are not subj to cancellation,non-renewal,material
change,or re action in coverage a minimum of thirty(3 )days prior notification is given
to the COUNTY by the insmr.
The acceptance an&or approval of the CONTRACTOR a Insurance shah not be construed as
relieving CONTRACTOR from any liability or obligation assumed under this contract or
imposed by law.
The Monroe County Board of County Commissioners,its employees and officials will be included
as "Additional f " on all policies, except for Workers' Comps Lion and Profusional
Liability.
29,2 Insurance Requirernents For Contract Between COUNTYCONTRACTOR
Policies shall be written by companies licensed to do business In the State of Florida and having
an agent for service of process In the State of Florida. ce companies shall have an
A.M.Best rating of A or better. The required insurance shall be maintained at all times while
CONTRACTOR Is providing service to COUNTY.
Workers' Compensation Statutory Limits
Employers'Liability Insumuce
Bodily Injury by Accident $100,000
Bodily Wary by Disease,policy limits $500,000
Bodily N=7 by Diseasel each employee $100,000
General Liability,Including
Promises Operation
Products and Completed Operations
BlanketContractual Liability
Personal Injury Liability
Minimumacceptable limits $1,000,000 CSL
Vehicle Liability providing coverage for all owned,non-owned and hired vehicles
Minimum acceptable limits $1,000,000 CSL
Professional Liability $1,000,000 per Occurrence
$2,000,000 Aggregate
Section 30. INDENWMCATION,DE ND,HOLD HARMLESS
The CONTRACTOR does hereby consent and agree to Indemnify,defend and bold harmless the
COLiNTY,its Mayor,the Board of County COMMIWOnem,appointed Boards aid Co
Officers,and the Employees,and any other ag Individually,and collectively, from all fines,
suits,claims,demands,actions, costs, obligations,attorneys fees,or liability of any `
out of the sole negligent actions of the CONTRACTOR or substantialand arising.
caused by the willful non ce of the CO unnecessary delay
any and all accidents or des to persons or property CONTRACTOR and shall be solely responsible for
p perry arising out of its performance of this
contract. The amount and We of insumnce coverage requirentents set forth hereunder shall In no
way be construed as limiting the scope of indemnity set forth in this paragraph. Further the
CONTRACTOR agrees to de&nd and pay all legal costs of the COUNTy forclaimsor acts
attributable to the sole negligent act of the CONTRACTOR or any of CO CTOR's
employ=or representatives.
At all times and for allpurpom hereunder,the CONTRACTOR is an independent contractor and
not ate employee of the Board of County Commissioners. No statement contained in this agreement
shall beconstrued so as to find the CONTRACTOR or any of his/her employees, contractors,
sermts or agents to be employees of the Board of County Commissioners for Monroe County.
As an Independent contractor the CONTRACTOR shall provide independent p P t, professional
judgment and comply with all federal,state, and local statutes, ordinances, rules and regulations
applicable to the serVices to be provided.
THE REMAMER OR TIRS PAGE HAS BFEN INTENTIONALLY LEFT DLANX
1
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WITNESSIN
e parties hereto have caused these presents to be executed o
e 12 day of Augt4 221.
ON BEHALF OF MONROE COUNTy
Romani, o A for
STATE F: `
C OF:- LUOL
Subscribed o to (or before me, by means of Ef physicalen or 0 online
notarization on r (date) . 2 ram,_ .,1
(name of aff iant). fW4 ,She is p n !y o to ear produced
(type of identification) idea ' cation.-
LINDSEY 13ALLARD NOTARYPUBLIC
MY
COMMISSION N GG 970058
.A EXPIRES:July 8,M4
FOUNDATIONON BEHALF OF NATIONAL FALLEN
FIREFIGHEM
In do y a toTirePrograms—
STATEF:
COUNTY
Subscribed (or a before e, by means of E/physical presenceor online
notarization, o i b 21% (date) by —jan pennett
(name of afflant). He/She is personally known to me or has produced
(type of identification)as identification.
�..t100 .
f
iN
J,°r 1''1 E1
ATTORNEYFeW
Zo
MONROE COUNTY r r .........
.�ritli®rer.•••,••
APPROVED AS TO FORM
J -
IST T _:O2U4NTY
Date; OCT. 02
11
r
EXUIBITA
Taking Care of Our OwnO
National Fallen Firefighters Foundation Training Program
Length: T Hours,including a working lunch and brealo
Target Audience: All Fire Service Personnel
HOST WILL BE RESPONSIBLE °
Recruitment and Regis bn
• Proposed datm and location of course
• Course Coordination
• Recraitment of target audience through mailings and other outreach
rain° acub
• Appropriate training room for anticipated number of partic4mts
• AndiG-visual equipment including:
■ LCD Projector for use with Microsoft Powerpoint
■ Computer to nun Microsoft Powerpoint presentation
■ Speakers fur sound projeerion
■ Screen
• Experienced AN person to set up and test the AN equipment
• Printing of course material
laaksamcb
• Making anugements for breaks and a working lunch.
cons_ :
• Training Room and specified AN Equipment
• Registration&WlingsMinting course materids
• Breaks and Lunch
FOUNDATION WILL BE RESPONSIBLE
Recruitment and Reui 'on:
• A recmitment package including:
■ Course hdbrmatian
■ Sample recruiting letters and °strat➢on forms
CO M.IQ, ORMA :
• Training 's eV es
v
[COURSE OVERVII-E.W1
Taking Care of Our Own-
Overview
A fire department does not know when it will have a line-of-duty death or serious injury. Does it have a
plan in place?Are personnel records current?Does the department know how to make timely and proper
notification to the survivors? it chiefs and survivors tell us that most fire departments are not prepared
for a line-of-duty death. "Taking Care of Our Own" provides specific information and valuable insights.
In Module One participants assess their own views and attitudes on key points that the training will
cover. Throughout the training,the participants can compare these with some of the principles and
procedures being suggested.The first module concludes with first-hand experiences of a chief and a
family member whose stories set the stage for the rest of the day.
Module Two focuses on the importance of pre-incident planning. It covers: 1)putting together a pre-
incident plan for line-of-duty deaths and serious injuries;2)maintaining up-to-date employee emergency
contact information. Class participants discuss ways to support the family immediately after the death,
during the faneral planning and service, and to term,
Module Three deals with notification oft e survivors. It discusses the five basic principles of
notification and lets the participants suggest ways to handle difficult situations.
Module Four covers benefits that may be available to survivors, including the Public Safety Officers'
Benefits and State and to support.
Module Five presents the basic concepts associated with grief and mourning and explores the
challenges of dealing with sudden death. It 'ends by asking the participants to reframe inappropriate
statements commonly made to persons who are grieving.
The National Fallen Firefighters Foundation websit e uyw.firehero.org contains extensive information
on survivor benefits, ways to support the family, examples of fire department line-of-duty death SOPs,
funeral protocols, investigations,and other useful resources.
jPJZNPj
Taking Care of Our Owne
Host Checklist
• Provide a local coordinator to work with the Foundation staffi
• Coordinate the date and time of this course.
• Advertise the course in your area and recruit participants from the target audience.
• Maintain a registration cost (name and rank,address,phone number of each
participant).
• Arrangement for on-site coffee breaks o lunch.
• Open the room at least one hour beforethe start of training for set-up.
Have a staff person.available for the duration of the training to assist with any computer
problems.
Trainingat s Hotel or Conference Center
If the training occurs at a facility other than the local host's own site, the host will be responsible for
making ngements directly with the facility contact person. The local host will also send the
Foundation a facility contact name and phone number.The Foundation will follow up upon arrival. Ile
host is responsible for all costs related to the training room,required equipment, and traftdng day breaks
and lunch.
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ACC)RV CERTIFICATE OF LIABILITY INSURANCE PATE{N Wtt3lha t`€'r"''t1
THIS C RTIFICTE tS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER-THIS
CERTIFICATE DOES NOT AFFIRMATIVELY NEGATIVELY AMEND,EXTEND ORALTERTHE COVERAGE AFFORDED Y THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSU ER(S),AUTHORIZED
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REESE YEATMAN INSURANCE PHONE (301)657-9501 FAx ( 0t)NO-5340
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INSU AFFORDING C IC
Bethesda D 20814 INSURER A Hartford Casualty 2942
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COVERAGES CERTIFICATENU E 1 REVISION
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CERTIFICATE HOLDERCANCELLATION-
SHOULD
OF THE ABOVE DESCRIBED CI CANCELLED REFORE
THE EXPIRATION DATE THEREOF,NOTICE VOLL HE DELIVERED I
nme County Board of County Comrrussioners ACCORDANCE WITH THE POLICY PROVISIONS,
The d5ft Building
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i -2016 ACORD CORPORATION. ll dghts ruerved.
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BELOW. IS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERJS),AUTHORIZED
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IMPORTANT: B the certificate holder Is an ADDITIONAL INSURED,the licylles)must have ADDITIONAL INSURED provisions or be endorsed.
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this certificate does not confer rights to the cartificate holder In lieu of such ndo a ntls).
I PRODUCER CZWAzr Anne Leda
NAME:
REESE YFATMAN INSURANCE E (301) 7-9 1 1 FAX
No
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INSUREMS)AFFORINNG COVERAGE AMC a
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INSURED !USURERa Hartford Ins Cc-oftheMldewest 00914
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PO Box 490 INSURER®:
INSURER E.
Emmitsburg MD 21727 IN P:
COVERAGES CERTIFICATE ER: CL2161707064 REVISION NUMBER:
THIS IS TO-CERnFY THAT THE POLICIES OF INSURANCE LISTED BELLOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NO STANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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WAMR
CERTIFICATE HOLDER CANCELLATION
SHOULDANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EMRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
Monroe County Board of County Commissioners ACCORDANCE WITH THE POLMY PROVISIONS.
The Cato Buidng
1100 sknonton S t AUTHOPaM REPRE.&ENTATrdE
Key Mst FL 33040
18 - 1 ACORD CORPORATION. At hts forseived.
ACORD 25( 1 3) The ACORD name and logo or@ registeredmarks of ACORD
2011 Edition
MONROE COUNTY, FLORIODA
REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS
It is requested that the insumnce requitements,as specirsed in the County's Schedule of Insurance
Requi=ents,be waived or modifnd an the following contract.
ore or, National Fallen Firefighters Foundation (NFFF)
Project or Service:
ContractorNerJor
Address&Mae 0: 16825 S. Seton Avenue
Ernmits burg, MD 21727
Germal Scope ofWogk.. The NFFF will be delivering an 8- r training class to
Monroe County Fire Rescue personnel. The course out
lines strategies fire departments can employ to prepare for
Rcitson for Waiver or a line of duty death.
Modirwation:
rance as
I ts course defivenesdo of involve Ts-M—PMEFNHH-57—
Policies Waiver or
Modification will apply to:
Signature of ContractorNendor:
Date: 09/29/2021 Approved Not Approved
Rak Management Signature: X44A;?, Z- 5&0,4 10-29-2021
Date. 9-29-2021
County Administrator appeal:
Approvcd: Not Approved-
Date-
Board of County Commissioners appeal-
Approved- Not Approved:
Meeting Date:
A tive Insftetion 7500.7
104