Item U2 } U.2
`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
Mayor Pro Tem David Rice,District 4
-Ile Flonda,Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
November 17, 2021
Agenda Item Number: U.2
Agenda Item Summary #9937
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550
N/A
AGENDA ITEM WORDING: Approval to dispose of records that have met the appropriate
retention period.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
2022-07
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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U.2
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 11/08/2021 9:03 AM
Cynthia Hall Completed 11/08/2021 10:21 AM
Liz Yongue Completed 11/08/2021 11:16 AM
Board of County Commissioners Pending 11/17/2021 9:00 AM
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U.2.a
NO.2022-07
RECORDS DISPOSITION DOCUMENT
Board of County Commissioners PAGE OF (PAGES
j1 _ AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
Monroe County Clerk of the Circuit Court&Comptroller Pamela Hancock
500 Whitehead Street
Key West FL 33040
(305)292-3550
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below(specify only
one).
❑ a. Destruction ❑ b. Microfilming and Destruction ❑ c. Other
. . .� .. .. .. ... -. .._.� e.
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below,that any audit requirements for
tl e r ° :irds i° a er fully justified,and that further retention is not required for any litigation pending or imminent.
t110 2020
ignature Name and Title Date
5. LIST OF RECORD SERIES
a, b. C. d. e. Volume Disposition
Schedule Item Title Retention Inclusive in Action and
No. No. iDates Cubic Date .2
Feet Completed N
After
- ' Authorization 0.
GS1-SL �348 Grant Files:Recipient This record series documents 5 FY 12007 - 2010 52 p
activities relating to grant-funded projects conducted I 2014 -2016 rn
by the grant recipient,including the application
process and the receipt and expenditure of grant
lends.These files may include,but are not limited to,d
-:rant applications;contracts;agreements;grant
status,narrative,and financial reports;and rd
'upporting documentation.Project completion has N
not occurred until all reporting requirements are C44
s atisfied and final payments have been received. cat
heck with applicable granting agency for any j
additional requirements.AND ay
E
Iteceipt/Revenue Records:Detail This series
GS 1-SL �365 5 FY
onsists of records documenting specific N
receipts/revenues collected by an agency through e(
ash,checks,electronic fund transfers(EFT),credit
d debit cards,or other methods.The series may
!include,but is not limited to,records such as cash
collection records and reports,cash receipt books,
Kash register tapes,deposititrans€er slips,EFT
iotices,credit and debit card records,receipt ledgers,
'eceipt journal transactions and vouchers,refund
records,bad check records,and other accounts
receivable and related documentation.
1 �
I
6. DISPOSAL AUTHORIZATION: Disposal for the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated. disposed of in the manner and on the date shown in column g.
i;
Signature Date
-------
1 ustodianlRecords Management Liaison Officer Date Name and Title
I
Witness
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