Item L2 L.2
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor Michelle Coldiron,District 2
�1 nff `ll Mayor Pro Tem David Rice,District 4
-Ile Florida.Keys Craig Cates,District 1
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
November 17, 2021
Agenda Item Number: L.2
Agenda Item Summary #9859
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Ratification and approval of Amendment No. 1 to State of Florida
Department of Transportation (FDOT) Public Transportation Grant Agreement Number GIP50 as
executed by the Director of Airports providing additional funding in the amount of$125,000.00 for
Florida Keys Marathon International Airport Building and Security Improvements. Requires
$31,250.00 grant match from Marathon Airport operating fund 403.
ITEM BACKGROUND: This grant is for planning, design,permitting and construction of
miscellaneous airport improvements projects to maintain level of service and aircraft operations.
PREVIOUS RELEVANT BOCC ACTION: On September 16, 2020, the BOCC ratified and
approved original FDOT grant agreement GIP50. On September 15, 2021, the BOCC adopted
Resolution No. 288-2021 authorizing the Director of Airports to execute Airports' FAA and FDOT
grants as received to meet deadlines for returning the grants to the granting agency and expedite use
of grant funds, with grants to be ratified by the BOCC at the next regularly scheduled commission
meeting.
CONTRACT/AGREEMENT CHANGES:
Adds FY22 funding allocation
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
441363-2 - GIP50 - APTGA 41
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: June 30, 2025
Total Dollar Value of Contract: $125,000.00
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Total Cost to County: none
Current Year Portion:
Budgeted:
Source of Funds: 80%FDOT/20%MTH Airport Operating Fund 403
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
11/17/21 403-63502 - MARATHON AIRPORT R & R $31,250.00
REVIEWED BY:
Beth Leto Completed 10/27/2021 1:05 PM
Richard Strickland Completed 10/28/2021 2:44 PM
Pedro Mercado Completed 10/28/2021 3:26 PM
Purchasing Completed 10/28/2021 3:52 PM
Budget and Finance Completed 10/28/2021 4:07 PM
Maria Slavik Completed 10/29/2021 10:51 AM
Liz Yongue Completed 11/02/2021 9:18 AM
Board of County Commissioners Pending 11/17/2021 9:00 AM
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
AMENDMENT TO THE PUBLIC TRANSPORTATION OGC11/19
GRANT AGREEMENT
Financial Project Number(s): Fund(s): DDR,DPTO FLAIR Category: 088719
(item-segment-phase-sequence)
441363-2-94-01 Work Activity Code/Function: 215 Object Code: 751000
Federal Number/Federal Award Org. Code: 55062020629
Identification Number(FAIN)—Transit only: Vendor Number: VF596000749053
Contract Number: G1 P50 Federal Award Date: Amendment No.: 1
CFDA Number: N/A Agency DUNS Number:
CFDA Title: N/A
CSFA Number: 55.004 06
CSFA Title: Aviation Grant Program
THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT("Amendment") is made and entered
into on by and between the State of Florida, Department of Transportation
("Department"), and Monroe County Airports, ("Agency"),collectively referred to as the "Parties."
RECITALS
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WHEREAS, the Department and the Agency on 9/22/2020 (date original Agreement entered) entered into a Public
Transportation Grant Agreement ("Agreement").
WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as
follows: I
1. Amendment Description. The project is amended to add FY22 allocation
2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below(select all programs that apply):
X Aviation
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Seaports
_ Transit
_ Intermodal ICL
Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
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(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
Exhibit E: Program Specific Terms and Conditions
Exhibit F: Contract Payment Requirements
X *Exhibit G: Financial Assistance (Single Audit Act)
*Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 925-000-03
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
TRANSPORTATIONAMENDMENT TO THE PUBLIC OGC 11119
GRANT AGREEMENT
4. Project Cost.
The estimated total cost of the Project is X increased/® decreased by bringing the revised total
cost of the project to 21 250.
The Department's participation is X increased/ ® decreased by _$125 0.00. The Department agrees to 06
participate in the Project cost up to the maximum amount of 225 00, and, additionally theDepartment's
participation in the Project shall not exceed 80.00% of the total eligible cost of the Project.
Except as modified,amended,or changed by this Amendment,all of the terms and conditions of the Agreement and any
amendments thereto shall remain in full force and effect.
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IN WITNESSF,the Parties have executed this Amendment on the day and year written above.
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AGENCY Monroe County STATE F FLORIDA, DEPARTMENT OF TRANSPORTATION
Airports
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: e Z BY; .-
a e: Richard Strickland Name: Daniel Iglesias
Title: Director of Airports Title: Director of Transportation Development
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STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION I
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A say A
LegalReview:Alicia Trujillo
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): Florida Keys Marathon Int'I Airport Building and Security Improvements _
B. Project Location (limits, city, county, map): The Florida Keys Marathon International Airport/Marathon, FL/Monroe
County 06
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): This project includes the planning, design, permitting and construction of
miscellaneous projects of airport improvements to maintain its' level of service and aircraft operations.
D. Deliverable(s):
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
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documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of CL
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
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E. Unallowable Costs (including but not limited to):
F. Transit Operating Grant Requirements (Transit Only): I
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Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for >-
Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The
original grant agreement will include funding for year one. Funding for years two and three will be added by
amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year
have been met.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT B
Schedule of Financial Assistance
FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year: 06
Financial FLAIR State Object CSFA/ CSFA/CFDA Title or
Fund Funding
Management Category Fiscal Code CFDA Funding Source
Number Type Year Number Desc Amount
ri tion
441363-2-94-01 DDR 088719 2021 751000 55.004 Aviation Grant Program $100,000.00 r-
441363-2-94-01 DDR 088719 2022 751000 55.004 Aviation Grant Program $81,023.00
441363-2-94-01 DPTO 088719 2022 751000 55.004 Aviation Grant Program $43,977.00
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441363-2-94-01 LF 088719 2022 751000 55.004 Aviation Grant Program $31,250.00
441363-2-94-01 LF 088719 2021 751000 55.004 Aviation Grant Pro ram $25 000.00
Total Financial Assistance $281,250 rL
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B. Estimate of Project Costs by Grant Phase:
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Phase * State Local Federal Totals State Local Federal
Land Acquisition $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00 >-
Plannin $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Environmental/Design/Construction $225,000.00 $56,250.00 $0.00 $281,250.00 80.00 20.00 0.00
Capital Equipment/Preventative $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Maintenance
Match to Direct Federal Funding__ $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Mobility Management $0.00 $0.00 $0.00 $0.00 0.00 0.00 0.00
Transit Only) ICD
Totals $225,000.00 $56,250.00 $0.00 $281,250.00
*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant
Agreement.
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BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3476, FLORIDA STATUTES:
I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be
allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Monroe County Airports
Department Grant Manager Name
Signature Date
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02/20
EXHIBIT G
AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: _
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:—
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Awarding Agency: Florida Department of Transportation
State Project Title: Aviation Grant Program
CSFA Number: 55.004 h®
*Award Amount: $225,000
*The award amount may change with amendments
Specific project information for CSFA Number 55.004 is provided at: LO
https://apps.fldfs.corr�/Ease/searchCatalo .aspx
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COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
AGREEMENT:
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State Project Compliance Requirements for CSFA Number 55.004 are provided at:
htt2s://ap2s.fldfs.coryi/fsaa/searchConipliance.aspx
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The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/conipliance.aspx
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To:Brittany.Williams-Sanders@dot.state.fl.us
FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
G1 P50
10/4/2021
CONTRACT INFORMATION
Contract: G1 P50
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Contract Type: I GD-GRANT DISBURSEMENT(GRANT) E
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Method of Procurement: G-GOVERMENTAL AGENCY(287.057,F.S.)
Vendor Name: MONROE COUNTY BOCC 06
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Vendor ID: F596000749053
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Beginning Date of This Agreement: 09/22/2020
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Ending Date of This Agreement: 06/30/2025 r
Contract Total/Budgetary Ceiling: ; ct=$225,000.00
Description: FI Keys Marathon Int'I Airport Building and Security Improvements
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FUNDS APPROVAL INFORMATION r
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE,CPA,COMPTROLLER ON 10/4/2021
Action: Supplemental
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Reviewed or Approved: APPROVED
Organization Code: 55062020629 u`
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Expansion Option: A9 r
Object Code: 751000
Amount: $125,000.00 r
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Financial Project: 44136329401 <C
Work Activity(FCT): 215
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CFDA: LO
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Fiscal Year: 2022 D.
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Budget Entity: 55100100
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Category/Category Year 088719/22
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Amendment ID: S001
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Sequence: 00
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User Assigned 1D: S001
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�Enc Line(6s)/Status: 0002/04 U
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Total Amount: $125,000.00
Pagel of 1
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