FY2022 10/20/2021 CKevin Madok, CPA
Clerk of the Circuit Court& Comptroller— Monroe County, Florida
DATE: November 29, 2021
TO: Arumie Machan, Adtuiiiistrative Assistant
Tourist Development Cotuicil
FROM: Pamela G. Hancock, D.C.
SUBJECT: October 20'BOCC Meeting
Attached are electronic copies of the following items for _your handling:
F1 Cultural Umbrella Event Agreements for Fiscal Year 2022,totaling$354,712.00,as
follows:
Organization Event Date Amount
Community Arts and Culture, 24th Afro Roots Fest April-May 2022 $10,817.00
Inc.
Christopher Peterson's Christopher Peterson's October 2021- $11,271.00
EYECONS EYECONS September 2022
Comedy Key West,LLC Comedy Key West October 2021- $11,430.00
September 2022
St. Columbas Episcopal Florida Keys Celtic Festival January-August $22,750.00
Church 2022
Fringe Theater of Key West, Fringe Tlieater Key West November 2021- $11,027.00
Inc. July 2022
The Florida Keys History of History of Dixqug Museuun January-September $12,028.00
Diving Musetun, Inc. 2022
I Love Stock Island, Inc. I Love Stock Island Festival June 2022 $21,875.00
Islamorada Community Islamorada Community November 2021- $13,170.00
Entertainment, Inc. Entertainment April 2022
Key West Art Center, Inc. Key West Art Center January-March $10,625.00
2022
Key West Burlesque Key West Burlesque October 2021- $11,390.00
October 2022
Key West Garden Club, Inc. Key West Garden Club November 2021- $10,646.00
April 2022
The Key West--Harry S. Key West Harry S.Truman January 2022- $11,492.00
Truman Foundation, Inc. Foundation Presents October 2022
Key West Business Guild, Inc. Key West Headdress Ball October 2021 $4,052.00
Key West Impromptu Classical Key West Impromptu January-March $10,377.00
Concerts, Inc. Classical Concerts 2022
Key West Literary Seminar, Key West Literary Seminar- January 2022 $10,811.00
Inc.
Key West Botanical Garden Key West Tropical Forest R September 2021- $11,058.00
Society, Inc. Botanical Gardens November 2022
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
Organization Event Date Amount
Classical Guitar Productions Keys Guitar Concerts October 2021- $8,008.00
September 2022
Key West Alt mud Historical KWAHS Cultural Heritage October 2021- $11,399.00
Society, Inc. Series September 2022
Lower Keys Chamber of Lower Keys Chamber of November 2022 $7,500.00
Commerce, Inc. Commerce Island Art Festival
The Marathon Communnity Marathon Community October 2021- $24,083.00
Theatre, Inc. Theatre September 2022
Monroe Association for Master Chefs Classic January 2022 $6,571.00
Retarded Citizens, Inc.
The Mel Fisher Maritime Mel Fisher Maritime Museum October 2021- $11,399.00
Heritage Society, Inc. September 2022
Morada Way Arts R Cultural Morada Way Arts R Cultural October 2021- $11,259.00
District, Inc. District Art Walk September 2022
Florida Keys Commtmity Pops in the Park November 2021- $12,396.00
Concert Baird, Inc. April 2022
Jtunping Joe Productions, Inc. Randy Roberts LIVE! October 2021- $11,027.00
September 2022
Red Barn Actors' Studio, Inc. Red Barn Theatre November 2021- $11,368.00
May 2022
South Florida Symphony South Florida Symphony November 2021- $11,244.00
Orchestra, Inc. Orchestra March 2022
Perfoumiung Arts Centers of Tennessee Williams Theatre November 2021- $11,120.00
Key West, Inc. May 2022
The Studios of Key West, Inc. The Studios of Key West January Jtuie 2022 $11,337.00
Key West Players, Inc. Waterfront Playhouse 2021- October 2021- $11,182.00
2022 Season August 2022
F2 Fishing Umbrella Event AgTeements for Fiscal Year 2022, totaling$345,300.00, as follows:
Organization Event Date Amount
Herman Lucerne Memorial Herman Lucerne Memorial April 2022 $3,000.00
Foundation, Inc. Tarpon Cup
Kellie Trotta Islamorada All Tackle October 2021 $5,000.00
Bonefish and Permit
Championship
Islamorada Charterboat Islamorada Sailfish December 2021 $20,000.00
Association, Inc. Tournament
Key West Fishing Key West Fishing December 2021 - $50,000.00
Tournament, Inc. Tournament September 2022
Meat Mayhem, Inc. Key West Kingfush Mayhem January 2022 $45,000.00
Key West Marlin Tou rnainent, Key West Marline July 2022 $55,000.00
Inc. Tournament
Metromedia Marketing, Inc. LLGF Fishing Fever AKA October 2021 $4,700.00
Ladies, Let's Go Fishing Fever
Organization Event Date Amount
Metromedia Marketing, Inc. LLGF Screaruin' Reels AKA June 2022 $5,000.00
Ladies, Let's Go Fishing
Screaruiii Reels
Lower Keys Chamber of 29th Annual Lower Keys June 2022 $20,000.00
Commerce, Inc. Chamber of Commerce
Dolphin Tournament
Marathon Offshore Bull R Marathon Offshore Bull R May 2022 $58,000.00
Cow Dolphin Tournament, Cow Dolphiu Tournament
Inc.
Nick Sheahan Scholarship Nick Sheahan Dolphn7 Rodeo May 2022 $18,500.00
Fund, Inc.
Skipper's Dolphin LLC Skipper's Dolphin June 2022 $20,000.00
Tournament
Key West and Lower Keys Sugarloaf Showdo«n November 2021 $7,000.00
Fishing Guides Association,
Inc.
Rotary Club of Key Largo Take Stock in Children Back September 2022 $17,000.00
Charitable Events, Inc. Country Challenge
Southernmost Post No. 3911 VFW Fishing Tournament June 2022 $10,100.00
Veterans of Foreign Wars of
the United States, Inc.
Should_you have any questions please feel free to contact me at(305) 292-3550.
cc: Cotuitv Attorney
Finance
File
FISHING EVENT FUNDING AGREEMENT
THIS Agreement is made and entered into by and between Monroe County, Florida, a political
subdivision of the State of Florida (County), and Key West Marlin Tournament, Inc. (Event Contractor)
on this AO+A- day ofAC:&bon 2021.
WHEREAS, Florida Keys Fishing Tournaments, Inc. (Fishing Umbrella), the umbrella
organization, has recommended to the Monroe County Tourist Development Council (TDC), which has
endorsed the recommendation, that certain monies be allocated for promotion of an event, which has as
one of its main purposes the attraction of tourists, by Event Contractor; and
WHEREAS, Event Contractor has represented and agreed that it desires and is able to conduct
the event; and
WHEREAS, the Umbrella organization recommends allocation of funds for the Key West Marlin
Tournament (Event) on July 2022.
NOW, THEREFORE; in consideration of the mutual promises contained herein, the parties agree
as follows:
1. Amount: County shall pay a sum not to exceed $55,000 (FIFTY FIVE THOUSAND
DOLLARS— TDC District I Funding Allocation) effective October 20, 2021 for promotion and related
expenditures, as described in the event budget, attached hereto as Exhibit D, for production of the Event.
Of this amount, at least 30% or $16,500 of the total allocated funds must be placed in advertising
and production cost line item and be attributable to out of county placement. No amendments
shall be made to the Budget as set forth in Exhibit D after approval of contract. Payment will be
made only after Event Contractor submits invoices and supporting documentation, in accordance with
generally accepted accounting principles, acceptable to the County Clerk. The advertising and
promotion budget using County funding may be altered as to the individual line items, or components,
within 10% of the amount stated for that item or component, without increasing the total dollar amount
and without requiring a written amendment to this agreement. The general non-allocated section of an
Umbrella event budget shall not exceed 15% of the total budget and may be utilized for unforeseen
permissible expenditures and for those budget lines that may require additional funds. Monroe County's
performance and obligation to pay under this agreement is contingent upon an annual appropriation by
the Board of County Commissioners.
In a situation where the Event has to be postponed due to a named storm or hurricane for which
the County orders a visitor and/or resident evacuation order, the Event Contractor shall have thirty (30)
days to provide to the TDC administrative office notice of a new date for the Event, and shall produce the
re-scheduled Event within ninety (90) days of the original date of Event. The rescheduled date shall be
authorized, in writing, by the TDC Director. If the Event Contractor is unable to reschedule the Event, the
Event Contractor shall provide proof of the cancellation being caused by a named storm or hurricane,
and a written statement as to why the Event cannot be rescheduled.
If the Event is cancelled or rescheduled due to a named storm or hurricane for which the County
orders a visitor and/or resident evacuation order, the County shall pay for promotion or related
expenditures of any combination of invoices for the original event date, and/or the rescheduled date up to
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID : 2614
the amount, but not to exceed the amount of funds allocated as described in the budget, attached hereto
as Exhibit D.
2. Duties of Event Contractor: Event Contractor shall provide promotion and related services
as described in the Schedule of Events, Exhibit C, attached hereto. All advertising and public relations
services or supervision of advertising and public relations will be provided through the contracted
agencies of the TDC and County.
3. Invoicing: Event Contractor agrees to submit all invoices and supporting documentation as
required by the County Clerk's rules and policies no later than September 29, 2022 unless the date of
the event is amended upon written approval of the Fishing Umbrella and TDC Director. Event
Contractor shall not be reimbursed nor will Event Contractor's vendors be paid directly for any invoices
received by the County after September 29, 2022 unless the date of the event is amended upon written
approval of the Fishing Umbrella and TDC Director, and the County shall not be obligated to pay for any
services provided by Event Contractor under this agreement if documentation as noted above is not
received on or before this reimbursement deadline date by the TDC administrative office. To be eligible
for reimbursement, the request for reimbursement and supporting documents (checks, invoices, credit
card statements, bank statements, etc.) must show that the items were paid for directly by the same
entity named on the agreement with the County. For clarification on reimbursements, please refer to the
reimbursement packet provided to you upon execution of your funding agreement.
4. Expiration of Agreement: This agreement expires September 29, 2022 and the County
shall not be obligated to pay for any services provided by Event Contractor under this agreement if
documentation as noted above is not received on or before this reimbursement deadline date by the TDC
administrative office, unless the date of the event is amended upon written approval of the Fishing
Umbrella and TDC Director.
5. Reimbursement to County: Event Contractor shall reimburse County for any amount of
funds expended by County in connection with an event which does not occur as a result of any act or
omission by Event Contractor.
6. Media Rights: The TDC shall have the right under this agreement to broadcast or
rebroadcast, for any purpose whatsoever, radio, television, sound, video or film production, and still
photographs, paid by the TDC and County, and produced by the TDC agencies of record.
7. Indemnification and Hold Harmless: The Event Contractor covenants and agrees to
indemnify and hold harmless and defend Monroe County, its officers, employees and agents including
the TDC and 3406 North Roosevelt Boulevard Corporation d/b/a Visit Florida Keys from any and all
claims for bodily injury (including death), personal injury, and property damage (including property
owned by Monroe County) and any other losses, damages, and expenses (including attorneys fees)
which arise out of, in connection with, or by reason of the services provided by Event Contractor, or
other activities and funding associated with this agreement, except those losses or damages caused by
the negligent or wrongful act or omission of County or its agents.
8. Non-Waiver of Immunity: Notwithstanding the provisions of Sec. 768.28, Florida Statutes,
the participation of the Event Contractor and the County in this Agreement and the acquisition of any
commercial liability insurance coverage, self-insurance coverage, or local government liability insurance
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID#: 2614
2
pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any
contract entered into by the County be required to contain any provision for waiver.
9. Ethics Clause: The Event Contractor warrants that it has not employed, retained or
otherwise had act on its behalf, any former County officer or employee in violation of Section 2 of
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-
1990. For breach or violation of the provision the County may, at its discretion, terminate this agreement
without liability and may also, at its discretion, deduct from the agreement or purchase price, or
otherwise recover, the full amount of any fee, commission, percentage, gift or consideration paid to the
former or present County officer or employee. The Event Contractors warrant that, in respect to itself, it
has neither employed nor retained any company or person, other than a bona fide employee working
solely for it, to solicit or secure this agreement and that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee,
commission, percentage, gift, or other consideration contingent upon or resulting from the award or
making of this agreement. For the breach or violation of the provision, the Event Contractor agrees that
the County shall have the right to terminate this agreement without liability and, at its discretion, to offset
from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or
consideration.
10. Claims and Venue: Event Contractor agrees to notify County immediately of any claims
suits or action made against the Event Contractor that is related to the activity under this agreement and
will cooperate with County in the investigation arising as a result of any action, suit or claim related to this
agreement. Any legal proceedings arising out of this agreement shall be in accordance with the laws of
the State of Florida in the 16th Judicial Circuit for Monroe County; venue shall be in Monroe County,
Florida.
11. SeverabilitV: If any provision of this agreement shall be held by a court of competent
jurisdiction to be invalid or unenforceable, the remaining provisions shall not be affected thereby; and
each provision of this agreement shall be valid and enforceable to the fullest extent permitted by law.
12. Governing Law/Venue: This agreement shall be governed by and construed in accordance
with the laws of the State of Florida applicable to contracts made and to be performed entirely in the
State. In the event that any cause of action or administrative proceeding is instituted for the enforcement
or interpretation of the agreement, the County and Event Contractor agree that venue shall lie in the
appropriate court or before the appropriate administrative body in Monroe County, Florida. This
agreement shall not be subject to arbitration.
13. Accounting and Records: Event Contractor shall maintain records pursuant to generally
accepted accounting principles for four (4) years after the event and shall permit County and its agents
and employees access to said records at reasonable times.
14. Termination of Agreement: This agreement shall terminate on September 29, 2022.
Termination prior thereto shall occur whenever funds cannot be obtained or cannot be continued at a
level sufficient to allow for the continuation of this agreement pursuant to the terms herein. In the event
that funds cannot be continued at a level sufficient to allow the continuation of this agreement pursuant
to the terms specified herein, this agreement may then be terminated immediately by the TDC
administrative office providing written notice of termination delivered in person or by mail to Event
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID : 2614
3
Contractor. The Grantor may terminate this agreement without cause upon giving written notice of
termination to Event Contractor, The Grantor shall not be obligated to pay for any services or goods
provided by Event Contractor after Event Contractor has received written notice of termination.
County may terminate this agreement without cause by providing written notice via the TDC
administrative office to Event Contractor, through its officer, agent or representative, no less than sixty
(60) days prior to the event and may terminate for breach upon providing to Event Contractor, through its
officer, agent or representative, written notice at least seven (7) days prior to the effective date of the
termination. Notice is deemed received by Event Contractor when hand delivered, delivered by national
courier with proof of delivery, or by U.S, mail upon verified receipt or upon the date of refusal or non-
acceptance of delivery.
15. Public Entities Crimes: A person or affiliate who has been placed on the convicted vendor
list following a conviction for public entity crime may not submit a bid on a contract to provide any goods
or services to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under
a contract with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in Section 287.017, for category two for a period of 36 months from the date
of being placed on the convicted vendor list.
16. Lam: Logo Usage guidelines are attached to this contract as Exhibit B. All
promotional literature and display advertising must display the "Florida Keys & Key West Come As You
Are" logo/trademark (as per attached logo sample — Exhibit B). This logo/trademark was adopted by
the TDC and County in April 2010.
In-Coun!y Logo: The logo that includes the "Monroe County Tourist Development Council" designation
is to be utilized on in-county print newspaper and magazine ads, brochures, postcards, pamphlets,
programs, posters, banners (hanging and displayed outdoors) and digital advertising on websites,
website links, pre-roll video, banners, mobile and email blasts. Radio commercials should include
"Brought to you by The Monroe County Tourist Development Council". To seek approval, clarification
and/or logo in electronic format (eps or jpg file), contact Danielle Salm;§n-Villasuso or John Underwood
with Tinsley Advertising at 305-856-6060,
Out-of-County Logo: The logo that does NOT include the "Monroe County Tourist Development
Council" designation is to be utilized in out-of-county newspapers and magazines, brochures, postcards,
pamphlets, programs, posters and digital advertising on websites, website links, pre-roll video, social
media promoted posts, banners, mobile and email blasts. Radio commercials should include "Brought to
you by The Monroe County Tourist Development Council". To seek approval, clarification and/or logo in
electronic format (eps or jpg file), contact Danielle Salm6n-Villasuso or John Underwood at Tinsley
Advertising at 305-856-6060.
17. Permits: The Event Contractor will secure all required permits, licenses and shall pay all
appropriate business taxes.
18. Assignment: The Event Contractor shall not assign, transfer, convey, sublet or otherwise
dispose of this agreement, or of any or all of its right, title or interest therein, or his or its power to
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID#: 2614
4
execute such agreement to any person, company or corporation without prior written consent of the
County.
19. Modification: The event name, time & date of the event and Schedule of Activities may be
amended upon written approval of the Fishing Umbrella and TDC Director. Any changes to said
contract other than stated above require approval by the Fishing Umbrella, TDC and the County.
20. Non Occurrence of Event: The Event Contractor shall give written notice to the TDC if it is
found necessary to cancel an event. The notice shall contain the reason for the cancellation. If the
event does not take place for any reason under control of Event Contractor, then Event Contractor
agrees to refund to the County any amounts already paid to them under this agreement and relieve the
County from any further payments.
21. Laws and Regulations: Any and all services, materials and equipment shall comply fully
with all Local, State and Federal laws and regulations,
22. Taxes: The County and TDC are exempt from Federal Excise and State of Florida Sales
Tax, but this in no way exempts the Event Contractor from applicable Federal and State taxes. .
23. Finance Charges: The County and TDC will not reimburse, pay or be responsible for any
finance charges.
24. Relation of County/TDC: It is the intent of the parties hereto that the Event Contractor
shall be legally considered as an independent contractor and that neither it nor its employees shall,
under any circumstances, be considered servants or agents of the County and TDC, and the County and
TDC shall at no time be legally responsible for any negligence on the part of said Event Contractor, its
employees or agents, resulting in either bodily or personal injury or property damage to any individual,
firm or corporation.
25. Disclosure: The Event Contractor shall be required to list any or all potential conflicts of
interest, as defined by Florida Statutes Chapter 112 and Monroe County Code. The Event Contractor
shall disclose to the County and TDC all actual or proposed conflicts of interest, financial or otherwise,
direct or indirect, involving any client's interest which may conflict with the interest of the County and
TDC.
26. Compliance with Laws - Nondiscrimination: County and Event Contractor agree that there
will be no discrimination against any person, and it is expressly understood that upon a determination by
a court of competent jurisdiction that discrimination has occurred, this Agreement automatically
terminates without any further action on the part of any party, effective the date of the court order.
County or Event Contractor agree to comply with all Federal and Florida statutes, and all local
ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII
of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss. 1681-1683,
and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation
Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis of handicaps; 4)
The Age Discrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits discrimination
on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended,
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID#: 2614
5
relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PIL 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912,
ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC S. et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with
Disabilities Act of 1990 (42 USC s. 12101 Note), as maybe amended from time to time, relating to
nondiscrimination on the basis of disability; 10) Monroe County Code Chapter 14, Article 11, which
prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual
orientation, gender identity or expression, familial status or age; 11) any other nondiscrimination
provisions in any Federal or state statutes which may apply to the parties to, or the subject matter of, this
Agreement.
27. Security Protection: The Event Contractor agrees to provide adequate security for the
event. No TDC funds will be used for this purpose.
28. Authority: Each of the signatories for the Event Contractor below certifies and warrants
that: a) the Event Contractor's name in the agreement is the full name of the person or corporation as
designated in its corporate charter, and b) they are empowered to act and execute the agreement for the
Event Contractor and c) this agreement has been approved by the Event Contractor's governing board,
as applicable to corporations or other appropriate authority.
29, Miscellaneous: As used herein, the terms "contract" and "agreement" shall be read
interchangeably.
30. Attestations: Event Contractor agrees to execute such documents as the County may
reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-Free
Workplace Statement.
31. Breach and Penalties: The parties agree to full performance of the covenants contained in
this agreement, and the County reserves the right at its discretion, provided such breach is material, to
terminate this agreement for any misfeasance, malfeasance, or nonperformance of the agreement terms
or negligent performance of the agreement terms by the Event Contractor.
32, Notice: Any notice required or permitted under this agreement shall be in writing and hand
delivered, emailed or mailed, postage prepaid, to the other party by certified mail, returned receipt
requested to the following:
For Event Contractor: Timothy Greene
Key West Marlin Tournament, Inc.
P.O. Box 5590
Key West FL 33045
For Grantor: Maxine Pacini
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID#: 2614
6
And
Christine Limbert-Barrows, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
33. Entire Agreement: The parties agree that the agreement above constitutes the entire
agreement between the County and Event Contractor.
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID#: 2614
7
IN I =1 ® the parties hereto have executed this agreement the day and year first above
r._ Board of County Commissioners
' i Madok, Clerk of Monroe County
..............
As Deputy Clerk Mayor/Chairman
MtONROECOUNTY ATTORNEY
VZP AS TO
CHRISTTNE LIMHERT•DARROWS
ASSISTANT CO ATTORNEY
DATE- 7 O A
e Marlin our ent, Inc.
By-
President
Print Name
I
Date.
Print Name: Print Name 14�.�;15�_Ic7
Date: `� _. ,. b 2.1 ... Date: :
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract I : 2614
8
EXHIBIT A
Acceptable Event Marketing Expenses, for Fi Lhinq Events
Within the Fishing Umbrella events funding category, the allocation received by the event contractor must be
spent on the list of items that have been approved, Only the TDC expenses listed below may be included in the
proposed budget. At least 30% of total funding allocation must be placed within the Media Placement and
Production Cost line item to be utilized as Out of County advertising. The following are the only acceptable
expenses:
Media Placement & Production Costs: Newspapers and magazines (inserts will also be considered), radio and
TV. The TDC will pay for the following digital advertising on websites, website links, pre-roll video, banners,
mobile, social media promoted posts, and email blasts digital advertising links may go to the event website. The
TDC Logo must be placed on all print, TV, websites, pre-roll video, social media promoted posts, banners and
email blasts. Radio advertising does not require the logo but all radio announcements must say "Brought to you by
the Monroe County Tourist Development Council". No payment will be made for development or operations
(hosting) of websites. At least 30% of total funding allocation must be placed within the Media Placement and
Production Cost line item and shall be expended on advertising media cost attributable to out of county
placement.
Promotional Signs: Posters and banners (hanging and displayed outdoors).
Promotional Items: T-shirts and hats*, trophies (Fishing Tournaments Only),
*Sales/Resale of TDC funded items: Items funded by the BOCC/TDC, including creative and resulting work
product, in accordance with Florida Public Records Law, are owned by the BOCC/TDC and as such may not be
sold.
Direct Mail Promotions: Brochures, postcards and pamphlets including postage and shipping. This is a direct
mail promotional brochure, postcard or pamphlet utilized for pre-event advertising.
Programs: TDC will pay up to fifty percent (50%) for the cost of production or printing of an event program
showing scheduled activities and information on the event as outlined in contract budget.
Public Re1aq2p§_jERh Print and electronic public relations materials for distribution to media, such as, but not
limited to, press releases, public service announcements, photography and videography as approved by the
public relations agency of record. Only permissible PR material produced by the TDC agency of record and/or a
professional public relations agency shall be acceptable.
In-House Production: In-house production of any permissible expenditure will not be considered for
reimbursement.
Trophies: Framed art work, framed photography, engraved crystal and glass, plaques, trophies, sculptures
(fiberglass, metal, glass & wood) and framed certificates shall constitute a trophy. All such trophies must include
the appropriate information as outlined in the policies (tournament name, date (year), and location). For trophy
reimbursement, Tournament Directors must present the original invoice of the trophies, a notarized list of winners
of the event, and a notarized list of the plates and/or glass etching from the engraving company,
Amendments to Contract Budgets: No amendments to the line item budget will be permitted after the contract
has been reviewed and approved.
Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID : 2614
9
EXHIBIT B
Logo/Acknowledgement Usage Guidelines For Fish!gq_Events
Color ads four (4) color processing printing
Black & white ads shall include the Florida Keys and Key West logo in high resolution
Use on all printed material as listed under the Acceptable Event Marketing Expenses list
TV: logo must appear at the conclusion of commercial
Hats and t-shirts: must carry the "The Florida Keys & Key West" Out-of-County logo
Radio Advertising: No logo is required. All radio announcements must say "Brought to you by the
Monroe County Tourist Development Council"
Trophies: Logos are not required on trophies.
In-County Logo
The logo below indicating the "Monroe County Tourist Development Council" designation is to be utilized
on in-county print newspaper and magazine ads, brochures, postcards, pamphlets, programs, posters,
banners (hanging and displayed outdoors), and digital advertising on websites, website links, pre roll
video, banners, mobile and email blasts. Radio commercials should include "Brought to you by The
Monroe County Tourist Development Council". To seek approval, clarification and/or logo in electronic
format (eps or jpg file), contact Danielle Saim6in-Villasuso or John Underwood with Tinsley Advertising at
305-856-6060. The
FloriddKeum
7 A-F
&Key St
...0 0 COMC dS YOU dre'
90-NKOE COUNTY TOURIST DEVELOPMENT COUNCIL
Out-of-County Loco
The logo below that does NOT include the "Monroe County Tourist Development Council" designation is
to be utilized in out-of-county newspapers and magazines, brochures, postcards, pamphlets, programs,
posters and digital advertising on websites, website links, pre roll video, social media promoted posts,
banners, mobile and email blasts. Radio commercials should include "Brought to you by The Monroe
County Tourist Development Council". To seek approval, clarification and/or logo in electronic format
(eps or jpg file), contact Danielle Salm6n-Villasuso or John Underwood at Tinsley Advertising at 305-
856-6060,
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Event Name: Key West Marlin Tournament
Fishing Umbrella Funding FY 2022
Contract ID : 2614
10
EXHIBIT C
SCHEDULE F EVENTS
This will became part of your approved contract.
TOURNAMENT SCHEDULE OF EVENTS
FISCAL YEAR 2022
Key West Marlin Tournament
PRINT OFFICIAL TOURNAMENT NAME
DAY 1 AM LINES IN WATER
PM LINES OUT OF WATER
4:00 PM EVENING EVENT
PM WEIGH-IN OVER
4:00 PM OTHER EVENT: Captains Meeting
DAY 2 8:00 AM LINES IN WATER
4:00 PM LINES OUT WATER
6:00 PM EVENING EVENT
6:00 PM WEIGH-IN OVER
6:00 PM OTHER EVENT:
DAY 3 8:00 AM LINES IN WATER
4:00 PM LINES OUT WATER
6:00 PM EVENING EVENT
6:00 PM WEIGH-IN OVER
6:00 PM OTHER EVENT:
DAY 4 8:00 AM LINES IN WATER
3:00 PM LINES OUT WATER
6:00 PM EVENING EVENT
5:00 PM WEIGH-IN OVER
6:00 PM OTHER EVENT: COCKTAILS AND BANQUET
EXHIBIT D
FISHING UMBRELLA EVENT BUDGET - FISCAL YEAR 2022
APPLICANT IS ADVISED PRIOR To COMPLETING THIS BUDGET TO REFER TO
'rHE FUNDING APPLICATION SHOWING THE ALL01AIABLE MARKETING
EXPENSES THAT WILL BE CONSIDERED FOR REIMBURSEMENT
THERE WILL BE NO AMENDMENTS TO THIS BUDGET (EXHIBIT D) AFTER BOCC
APPROVAL OF AGREEMENT
Key West Marlin Tournament
OFFICIAL TOURNAMENT NAME
*MEDIA PLACEMENT & PRODUCTION COST: $16,500
PROMOTIONAL SIGNS: $500
PROMOTIONAL ITEMS: $15,000
DIRECT MAIL PROMOTIONS:
PROGRAMS:
PUBLIC RELATIONS:
"TROPHIES: $15,000
'GENERAL NON-ALLOCATED: $8,000
TOTAL $55,000
At least 30% of total funding allocation must be placed in the Media Placement &
Production Cost line item and be utilized for out of County advertising (FKFT 11/1117)
**Tournaments may not place more than 30% of their total funding allocation in the Trophy
line item, except when special approval from FKFT, Inc. Board of Directors has been
received,
'The General Non-Allocated line item should not exceed '15% of the total funding
allocation and may only be utilized for acceptable event marketing expenses (see Exhibit
A of Application).
Actual expenditures may deviate no more than 10% from the budgeted line items noted
above.