2nd Change Order 11/17/2021 °VAS C°UR"c
0
o: Kevin Madok, CPA
yo .... .. Clerk of the Circuit Court& Comptroller— Monroe County, Florida
�R°E COUNT
DATE: December 1, 2021
TO: Brearme Erickson, Contract/Budget Adtuiiiistrator
Project Management
Stan Thompson, Contract Adtuiiiistrator
Project Management
FROM: Pamela G. Hancock, D.C.
SUBJECT: November 17'BOCC Meeting
The following documents are being proxuded for your handling:
E5 1st Arueudtueut to Task Order with Bender &Associates for additional design
serxuces for telephone, data, and security systems for the Public Defender's Office ill the amottrit
of$10,930.00. Ftuiduig proxrided by the One-Cent Infrastructure Sales Tax.
E8 3rd Arueudtueut to the Adtuiiiistrative Agreement with the Florida Keys Council of
the Arts (FKCA) to rexrise the hourly rates for staff members. The Adtuiiiistrative Agreement
allows FKCA to utilize 10% of the art fiuiduig for each project for adtuiiiistrative expenses incurred
per Orduiance No. 022-2001.
E9 4th Arueudtueut to the Contract Agr eemeut for Engineering Design and Permitting
Ser-NriCes for the Rowell's Waterfront Park development with SAME, Inc. ill the not to-exceed
atuotuit of$212,500.00. This project is fiuided by the one-cent infrastructure sales tax.
Ell 211d Change Order to the Contract with Gary's Plumbing and Fire, Inc. ill the
atuotuit of$499,937.50 for the fire pump installation and all final connections on Pigeon Key ill
the amottrit of$499,937.50 to be paid by Tourist Development Cotuicil Grants #2660, 2655,
2638, and 2629.
Fl 1st Arueudtueut to the Agreemeut with Sea Tech of the Florida Keys, Inc. ill the
atuotuit of$13,650.00 for the repair of the Veterans Memorial Park restroom builduig which was
damaged during Hurricane Irma.
Should you have airy questions please feel free to contact me at(305) 292-3550.
cc: Coruity Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
MONROE Cow/F,NGWMJNG/ PROJECr MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE: CHANGE ORDER NO: #002
Pigeon Key Fire Suppression System Installation INITIATION DATE: 11/01/2021
CONTRACT DATE: 08/1912020
TO CONTRACTOR:
Gary's Plumbing and Fine, Inc.
6409 211d Terrace,Suite 1
Key West, FL 33040
The Contract is changed as follows:
The original(_Contract Sum)(Guaranteed Maximum Price) .............................................$468,000.00
Net change by previously authorized Change Orders.....................................................$ 162,400.00
The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was ...............$630,400.00
The(Contract Sum)(Guaranteed Maximum Price)will be(increased)(decreased)(unchanged)by this
Change Order... ..........$ 499,937.50
The new(ConlraoL_Sum)(Guaranteed Maximum Price)including this Change Order is........$1,130,337.50
The Contract Time will be(increased)(decreased)(unchanged)by................................. 120 Days
The date of Substantial Completion as of the date of this Change Order is........................ 02/12/2022
Detailed description of change order and justification:
The full scope of this project was advertised with bids due on 210712019. The sole respondent's bid price
exceeded the available project funding. In an effort to utilize grant funding prior to its expiration, a reduced
scope contract eliminating several work items, including the diesel fire pump and associated housing and
concrete slab,was executed 811912020.Additional grant funding from DAC 11,►it,1V,and V totaling$501,596.00
was awarded by the TDC and became available 1010112021. As such, adding the fire pump package scope
which includes purchase, delivery, and Installation of the fire pump, the hurricane rated housing and the
construction of the structural slab It sits on, back into the contract is required to proceed with the work.
An additional 120 days will be required to extend contract to allow for completion of the added scope.
Chancre order is 106.8%of original contract price.
Not valid until signed by Owner,Architect(if applicable),and Contractor
ARCHITECT: ,
Thampsoc & r oungross En nsull, LLC Date
CONTRACTOR:
aMy lag d Fire, Inc. Date
BOARD OF COUNTY COMMISSIONERS
OF MONRO COUN FLORIDA ftlVIN MADOK, CLERK
. s.I
Mayor/Chairman As Deputy Clerk
FAONROE COUNTY ATrORNEY'SOFFICE
APPROVED As TO FORM
,�
JUMP"WrIPWO
TANr COUNTY ATTORNEY
DATe. i i-n2-ono1
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation: The fire pump package, housing, and concrete slab scope was eliminated via a
reduced scope contract due to insufficient funding. This change order adds the original scope back into
the contract now that additional funding has become available.
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $50,000 or 5% of contract price (whichever is greater). Yes ® No ❑
If Yes, explanation as to why it is not subject for a calling for bids: The sole respondent's bid price
exceeded the available project funding. To utilize grant funding prior to its expiration, a reduced scope
contract eliminating several work items was executed. The addition of this change order restores the
original scope reflecting the design plans upon which the original bid of the contractor was based. This
added scope works towards making fire suppression system whole and compliant with applicable fire
code.
• Project architect approves the change order. Yes ® No ❑
If no, explanation of why:
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No
Explain: N/A
State Plumbing License , State Fire Marshall License
142735 FPC21- 00111
REQUEST FOR CHANGE ORDER
November 1, 2021
Monroe County Public Works & Engineering
Project Management Departryint
via email: dp r-..L�r _.,' Mor1roeCount -FL.Gov
.
Ref. Fire SprinkJer System Loc: Pigeon Key
Sub: Request for Change Order
I - Fire Purnp Equipment: $229,140.00
I - Tax for Fire Purnp Equipment: 17,1 5.50
Reynolds Engineering- Engineering Services- 12,500.00
a 's Plumbing d Fire, Inc, - 5% Management: 12,082.00
Bonding: 6,500.00
Clary's Plumbing and Fire, Inc. Direct Cost:
Housekeeping Pad Forms & Placement: 14, 00.00
qui rnent: 12,9 0.00
Concrete Placement & Construction: 11 ,000.00
Labor to complete scope; 56,600.00
5% Profit: 10,115.00
5% Overhead: 10,115.00
CHANGE $499,937.50
Iespe fu ly Submitted,
Gai_. 'Centon e, resident
Claret 's Plu bin ",and Fire, Inc.
6409 2"'d Terrace,Suite 1 * Key West, FL 33040
Phone(3 )2 6-6013 a ( 5)2 2- 7 * garysplumbingl@aol.corn
olds
Engine
r • • Services,
ervices, Inc.
PROPOSAL for DESIGN SERVICES
's Plumbing andFire, Inc.
11111 1
: Pigeon Key Fire ProtectionSystem
DESCRIPTION:PROJECT The project generally consists o : Provision of a sprinkler fir
protection system for the island including r storage reservoir and fire pump.
DESIGN SERVICES: Consulting services for design of steel reinforced concr foundations
r a water storage reservoir and fire pump building. The fire pump buildingill be
elevated so that the critical electrical components r t the Design Flood Elevation ( - + 1).
The tank will be at grade.. Access to the elevatedu it i ill be designedt stairs.
No special provisions will be made for fueling the pump station other than the accessstairs.
Documents to be providedr:
1. Survey of Pigeon Key in CAD format
2. Elevations of existingr in vicinity of proposedu i .
3. Geotechnical report of site sconditions if available.
4. Shop drawings/specificationsfor water storage
5. Shop draw!ngs/specifications for fire pump building.
DESIGN FEE: Lump sum fee of$12,500.00
% ( )
SERVICES NOT INCLUDED. Construction ices
TERMS & CONDITIONS:
GENERAL CONDITIONS
1 REUSE OF DOCUMENTS All documents, including drawings and specifications furnished by Engineer
pursuant to this agreement are instruments of his services in respect to this project. They are not intended
or represented to be suitable for reuse on extensions of this project or any other project. Any reuse without
specific written verification or adaptation by Engineer shall be the user's sole risk, and without liability or
legal exposure to Engineer and the other party to this agreement shall indemnify and hold harmless
Engineer from all claims, damages,losses and expenses including attorneys'fees arising out of or resulting
therefrom. Any such verifications or adaptations will entitle Engineer to further compensation.
24478 Overseas Hwy v Surnme end Key,R.33042 v Phone:3 -3 -5937-Jr)Q5LF C.A.#26597
2. LIMITATION OF DAMAQES Owner agrees the liability, if any, of Engineer to the Owner whether to this
contract or other claim such as fraud, negligence, implied contract, quantum merit, warranty, products
liability, malpractice or otherwise as may now or otherwise exist shall be limited in each case to the amount
Owner has actually paid the Engineer for professional services. In this regard, Owner agrees Engineer
shall in no event be liable for consequential or incidental damages, attorneys fees, costs of suit, interest
nor other expense, injury or damage and the parties agree this and the other paragraphs are material
provisions of the contract which have significantly influenced the decision of Engineer to contract to perform
the services and to perform the services at the rate or rates agreed to between parties.
3. COMPLIANCE WITH CODES Engineer does not guarantee compliance with federal, state and local laws
codes, ordinances and regulation, but will use the best efforts to achieve compliance and assumes no
responsibility for changes in said laws, codes, ordinances and regulations occurring after completion of the
design period.
4. RIGHT TO RELY ON OWNER-FURNISHED INFORMATION Engineer has the right to rely on the Owner-
supplied information such as soils tests, surveys, past plans, standard plans, etc. is will be utilized by
Engineer in providing services under this agreement.
5, JOB SITE SAFETY In no event shall the contract between the Owner and Engineer be construed to require
Engineer to be responsible for safety on the job site,including, but not limited to any applicable occupational
safety or health act requirements applicable state, county, township, city or other federal guidelines, rules,
regulations, ordinances, statutes, laws or other requirements.
6. MUTUAL RIGHT OF TERMINATION OF SERVICES This Agreement may be terminated by the Owner
or the Engineer upon seven (7) days of written notice without cause. In the event of termination, not the
fault of the Engineer, the initial retainer shall be forfeited and the Owner shall pay the Engineer for all
services performed and reimbursable expenses to the date of termination.
Authorization
Owner Date
7
6
1 1112021
Enginee Date
24475 Overseas Hwy-Summerland Key,R.33042 - Phone:305-394-5987 -Jim QRgy�npidsEn in h,9faService . m C.A.#26597
MSI SUPPLY INC.
4411 BEE RIDGE ROAD#439
SARASOTA FLORIDA 34233
(P)941-371.7745
(F)941-379-4112
Www.msisuopivinc.com
To: GARYS PLUMBING From: LARRY WOLDMAN
Project PIGEON KEY Pages: 1
Old- ASAP Date: 11/1/2021
Re. FIRE PUMP HOUSE Quote Q3700
We are pleased to quote as follows:
This proposal is as on the details and specifications given on the original Bid documents
dated December 2018. Specific reference given to Drawing FP 1.0 and FPO.1 each noted
with Permit date of 04/20/2017 prepared by Thompson &Youngblood Engineering
Consultants, LLC as"engineer of record".
EQUIPMENT PROPOSED:
DIESEL ENGINE DRIVEN FIRE PUMP STATION VffH ENVIRONMENTAL
ENCLOSURE, SyncroFlo Model 500FHSCD75EC-H-M-ULJFM prefabricated fire protection
pumping system designed to produce 500 GPM at 75 PSI. The power supply will be
460/3/60—1 131 /12VDC volts. Pumps, controls and piping are all mounted on a
structural steel skid with environmental enclosure for outdoor installation. The complete
pump station will be ETL listed and manufactured in as ISO 9001-2015 compliant facility and
will be hydrostatically tested prior to shipment. Enclosure rated for 150 MPH wind load &50
lb. live load.
EQUIPMENT&SERVICES TO BE FURNISHED:
1. Adl exterior pipe,fittings and pipe supports shown on drawing FPO.1 (Fire Sprinkler Pump
and Water Supply Detail)—NOT INCLUDED.
2. Residential grade muffler and hardware will ship loose for field installation.
3. Exhaust piping insulation is ...NOT INCLUDED.
4. 4" Hose Valve Header, (2)2.6'hose valves, caps and chains will be shipped loose for field
installation. Nipples, (2)2.6'x0'4'galvanized—NOT INCLUDED.
5. The following will ship loose for field installation:
a. Gutters
b. Downspouts
VISIT OUR WEBSITE
www.msisupplyinc.com
c. Rain hoods
d. Batteries and battery racks
e. Fuel tank fill and vent piping
6. S'dia. Main Relief valve piping extended to exterior of pump room terminating
w/galvanized ell.
7. Environmental Enclosure(Pump House)estimated size 14'L x 1 VW x 10'H. Estimated
weight at time of shipment, 18,000 lbs.
8. Engine additives NOT INCLUDED:
a. Diesel fuel for engines u and flow test.
b. Battery electrolyte, 1800cc.
c. Engine coolant, 3 gallons.
9. Complete submittals and drawings generated in AutoCAD. Submittals will be
electronically transmitted. No printed copies will be supplied.
10. IO&M's provided 6 weeks after equipment shipment.
11. Shipment(18)weeks after full"Release for Fabrication" ...(release for fabrication consists
of a signed submittal, signed general arrangement drawing and written release from the
customer)and full receipt of customer supplied equipment.
12. Rigging and off loading at site—NOT INCLUDED.
13. Inland freight escorted due to equipment size.
14. Start-up and commission with Factory technician and certified diesel engine mechanic.
PRICE F.O.B MARATHON FIL
$246,325.00 NET (SALES TAX INCLUDED)
PAYMENTTERMS:
50% DUE WITH PURCHASE ORDER
20% DUE WITH DRAWING APPROVAL AND PROCEED TO FABRICATE
BALANCE DUE NET 30 DAYS AFTER SHIPMENT
Page 2 of 3
1111/2021
State Plumbing License State Fire Marshall License#
CFC1425735 FPC2 1-000111
........................................ -----------------
PROPOSAL
October 19,2021
Monroe County Public Works& Engineering
Project Management Department
via email: Salon e�E-12rdaq_Lr)Monroe
Attn: Jordan Salinger-Project Manager
Refi Fire Pump Installation and all final connections
Gary's Plumbing and Fire, Inc. shall provide all labor, material and equipment necessary to install the following as per
plans by Thompson& Youngross Engineering, Inc.,job number 15136,dated 4/20/17:
• Provide and install plan referenced 500gpm 1,10) 75 psi Tier III Horizontal Split Case Diesel Fire Pump.
• for rated fire pump house structure per plans and specs.
• Transportation and setting of fire pump on elevated slab.
• All final electrical,alarm and water piping connections.
• Ispections by Monroe County Fire Marshall.
• Provide drawings by structural engineer for concrete base.
• Install concrete base to meet 100 year flood plan
• Tutorial to Island personal on full operational system.
• Commissioning by Factory Technicians.
PROPOS, AMOUNT: 9 ,937®
'0 0 �AM'Respect, I Submitted,
Clary P
C entonze, P esident
I
Gary',, Plulmbing nd Fire, Inc,
6409 2"Terrace,Suite I * Key West, FL 33040
Phone(305)296-6013 * Fax(305) 292-4978 * garysplumbingl@aol.com