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5th Amendment 11/17/2021 GJ�t C°UR"c o: Kevin Madok, CPA .. .... Clerk of the Circuit Court& Comptroller— Monroe Count Florida •ROE COUNT. Y1 DATE: December 2, 2021 TO: Alice Steryotr Contract Monitor FROM: Pamela G. Hancock, D.C. SUBJECT: November 17'BOCC Meeting Attached is an electronic copy of the following item for your handling: U1 5th Amendment to Agreement with Ceiling to Floor Cleaning, Inc., for Upper Keys and Marathon Janitorial Ser-NriCes to terminate janitorial ser-Nrices at the Marathon Senior Center and George Dolezal Library; and to make adjustments ni the payment amounts on three other locations, and to confirm its ninety-dav written Notice of Termination of the contract without cause with an effective termination date of December 31, 2021. Should you have airy questions please feel free to contact me at (305) 292-3550. cc: Facilities Super-N isor County Attorney_ Finance File KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING 500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070 305-294-4641 305-289-6027 305-852-7145 305-852-7145 FIFTH AMENDMENT TO AGREEMENT FOR UPPER KEYS AND MARATHON JANITORIAL SERVICES MONROE COUNTY, FLORIDA This Fifth Amendment to Agreement is made and entered into this l7th day of November, 2021, between IV ONROE COUNTY, FLORIDA ("COUNTY"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 333040, and CEILING TO FLOOR CLEANING, INC., a Florida Prqfit Corl,2oration, authorized to do business in the State of Florida, (-CONTRACTOR"), whose principal address is 2732 NW 151�1 Court, Fort Lauderdale, Florida 33311, and whose physical address for purposes of this Agreement is 2003 NW 55'�' Avenue, Margate, Florida 33063. WHEREAS, on February 20, 2019, the parties entered into the Agreement for the CONTRACTOR to provide janitorial services for facilities in the Upper Keys and Marathon ("Original Agreement"); and WHEREAS, on April '17, 2019, the parties entered into a First Amendment to the Agreement which provided for the CONTRACTOR to perform additional janitorial services for the Roth Building in Tavernier and the State Attorney's Office in Marathon; and WHEREAS, on May 22, 2019, the parties entered into a Second Amendment to the Agreement which provided for the CONTRACTOR to perform additional janitorial services for the Public Defender's Office in Marathon. Florida;and WHEREAS, on February 19, 2020, the parties entered into a Third Amendment to the Agreement to exercise the option to renew the Original Agreement for the first of the 'four (4) one-year renewal terms with a CP1-U increase adjustment of 2,')%: and WHEREAS, on February 17, 202 1, the parties entered into a Fourth Amendment to the Agreement to renew the Original Agreement for the second of the four (4) one-year renewal terms without a CP1-U adjustment-, and. WHEREAS, the COUNTY now desires to termi nate janitorial services at the Marathon Senior Center and George Dolezal Library, make adjustments in the payment amounts on three (3) other locations, and to confirm its ninety (90) day written Notice of Termination of the contract without cause with an effective ten-nination date of December 31, 202 1; and WHEREAS, this Fifth Amendment serves to amend the Original Agreement to incorporate and terminate the CONTRACTOR"s janitorial services at the Marathon Senior Center and the George TCTOR due to relocation of the Marathon DMV Dolezal Library, to adjust payments to the CONTRA office, the State Attorney and Public Defender offices, and confirm the Notice of Termination without cause with an effective termination date of December 31, 202 1; and WHEREAS, the parties have found the Original Agreement, as amended, to be mutually beneficial; and WHEREAS, the parties find that it would be mutually beneficial to enter into this Fifth A-nendment to the Original Agreement, as amended; NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree to amend the Original Agreement, as amended, as follows: I. Paragraph 2, SCOPE OF WLOR.Kl_of the Original Agreement, as amended, shall be amended to terminate all janitorial services to be performed by the CONTRACTOR at the Marathon Senior Center. and the George Dole al Library; to reflect a reduction in the payment amount for a relocation of the Marathon DMV office; and reflect an increase in the payment amount for the relocation of the State Attorney and Public Defender offices in Marathon, Florida, as shown on Exhibit "A-Revision 3", which is attached hereto and made a part hereof. Therefore, Paragraph 2. SCOPE OF WORK, of the Original Agreement, as amended, is hereby revised to read as follows: 2. SCOPE OF WORK The Scope of Work shall include, but not be limited to, all work and/or services shown and listed in Exhibit "A-Revision 3", which is attached hereto and made a part hereof. The Contractor is required to provide a complete job as contemplated by this Scope of Work. The Contractor shall furnish all labor, supervision, materials, power, tools, equipment, supplies, permits, if any are necessary, and any other means of construction or work necessary or proper for performing and completing the Scope of Work. unless otherwise specifically stated. See Exhibit"A-Revision 3" 2. Paragraph 5.13., PAYMENTS TO CONTRACTOR, of the Original Agreement, as amended, is hereby revised to reflect a reduction in the monthly contract payment amount for services from $21,943.35 per month to $17,442.15 per month, effective retroactive to June 1, 2021, as a result of termination of the aforementioned janitorial services at the Marathon Senior Center (closed since COVID), and the George Dolezal Library in the amount of$4,194.30; a reduction for a relocation of the Marathon DMV in the amount of$511.50; and an increase for the relocation of the Public Defender and State Attorney offices in Marathon, Florida, in the amount of$204.60, and said paragraph shall now read as follows, 5. PAYMENTS TO CONTRACTOR A. County's performance and obligation to pay under this agreement, is contingent upon an annual appropriation by the Board of County Commissioners. County shall pay in accordance with the Florida Local Government Prompt Payment Act; payment will be made after delivery and inspection by County and upon submission of a proper invoice by Contractor. B. The County shall pay to the Contractor for the faithful performance of said service on a per month in arrears basis for each of twelve (12) months. The Contractor shall invoice Monroe County Facilities Maintenance monthly for janitorial services performed under the Specifications contained herein. The total contract amount for janitorial services shall be reduced to Seventeen Thousand Four Hundred Forty-two and 15/100 ($17,442.15) Dollars per month, retroactive to June 1,2021. 2 3. Paragraph'5.C., TERM OF AGREEMENT...of the Original Agreenient,,aS attended, is hereby ' revised in the first paragraph to reflect the new effective,date of the,reduced janitorial services and to reflect the new termination date of the term of the.Original.Agreement.. Pursuant to the terms of the Original Agreement, the County served the Contractor with a ninety (90) days' written Notice of Termination dated September 15, 2021, advising that the Contractor's janitorial services would be terminated without catise aS Of December 3 1,202I, Paragraph 5,C.shall now readat follows: 5. C. TERM OF AGREEMENT The term of this Agreement, at amended, shall commence retroactive to SepteMber 15,:2021, .and terminate upon December 31, 2021, unless terminated earlier under paragraph 19 of this Agreement. The additional paragraphs of Paragraph 5.C.remain the same. 4. All other terms and conditions of the Original Agreement,as amended,not inconsistent herewith, s am n hi fultforce and effect. L J SS WHEREOF, each party has caused this: Agreement to be executed by its duly At .0460.-I r-c.,, ;•, entative. ,BOARD OF COUNTY COMMISSIONERS ADOK, CLERK ,OF MONROE COUNTY,nipRIDA ,e,....j. , / By: f4-4-u-,4/464 By: As Deputy Clerk Mayor ---, Date: II /I 7 1-2- 2-- i Date: ,., .... , Witnesses for CONTRACTOR: CONTRACTOR: . CEILING TO 0 : EANINGINC. • , / ----1-------e--. ' Signature of person au horized to -r — --.1 ... ......e . Signature legally bind C rporatiion Date: // '10/147Da3/ 7 0 i i1-r----Z1 ti 1,1 . /I / 1// ti71N)fi ( "/ Date Print Name Print Name and Title ad91(7 /4) AddressA99, Irticae. M/26y4 , Signature J42/1/14 , -.1' itX5Z/ D te Print Name Telephone Number MONROECOUNNATI0RNEYSeFF0 3 _ errErtyfflent:60) PAIRCIAEOLF_S AMSTAnBUTIONEY1 DATE: 11 ' EXHIBIT "A-Revision 3" SPECIFICATIONS: A. Facility Security a) Arrangements as to accessing the facilities will be coordinated through the County's Representative. Issuance of necessary keys and other procedures will be arranged after award of contract. Written confirmation of receipt of keys shall be signed by the Contractor. The Contractor shall be responsible for which employees shall be assigned keys and the return of all keys immediately upon termination of the contract. Contractor shall report immediately any loss or misuse. In the event keys are not returned and/or duplication of keys, rekeying of locks, or lock replacement is required because of Contractor's loss or misuse, Contractor shall promptly reimburse the County for any incurred cost. Contractor will not be allowed to duplicate keys. b) The Contractor shall insure all exterior doors are locked while they are servicing the building and upon their departure. All doors found locked should be left locked. Security of the building shall be the responsibility of the Contractor during the designated cleaning service. Absolutely no one other than authorized personnel can be in the facility after regular business hours. This includes relatives, friends, etc. Contractor is to lock all doors as directed and turn off lights except those designated by the County's Representative to be left on. c) The Contractor shall report any problems regarding open doors and/or vandalism to the Facilities Maintenance Department, telephone (305) 292-4431 or (305) 292-4436. B. The Contractor shall provide all supplies necessary for the cleaning performance of his/her work under the contract. All supplies, including but not limited to, hand soap, paper towels, toilet paper, trash can liners, and Safety Data Sheets for all supplies, shall be supplied by the Contractor. Restrooms are equipped with the Bay West or Renown toilet paper dispensers. Soap and paper towel dispensers are Renown. The County can supply additional dispensers of like kind as needed. The Contractor shall use enzyme base cleaning supplies. The Contractor shall maintain stock in each facility in an amount sufficient to last through the next cleaning day. C. Contractor agrees to use and provide documentation for whole-building cleaning and maintenance practices,using: a) Sustainable cleaning chemicals (enzyme based) that meet the requirements of Green Seal's GS-37 and/or EPA's Design for Environment program. b) Micro-fiber wipes, dust cloths and dust mops in place of paper wipes, and where paper products are used, including hand towels, use of products that contain at least 30%recycled content and are recyclable. c) Floor care products (finishers and sealers) shall be durable and slip resistant and the finish shall be free of zinc (metal-free) or shall meet the requirements of Green Seal's GS-40 and/or Environmental Choices CCD- 47 and/or EPA's Design for the Environment program. 4 d) Carpet care products shall meet the requirements of GS-37 and/or CCD-148 Proper training of Contractor's personnel in the hazards, use, maintenance, and disposal of cleaning chemicals, dispensing equipment, and packaging. e) Foam hand soaps that do not contain antimicrobial agents, except where required by health codes, and that meet Green Seal GS-41A standard. f) Cleaning equipment that reduces impacts on the Indoor Environment. D. Supervision and Inspection of Work: Sufficient supervisory personnel shall be provided and systematic inspection will be conducted by the Contractor to ensure that all services are properly performed, as specified. To ensure that any problems that may arise will be taken care of promptly, the Contractor will maintain a twenty-four (24) hour telephone contact seven (7) days per week for the receipt of any complaints and/or addressing any issues. Random inspections shall be performed by County Representatives from the Facilities Maintenance Department administering the contracts. Deficiencies shall be corrected within a twenty-four (24) hour period of notification to the Contractor. Failure of the contractor to correct such deficiencies shall result in a prorated deduction from the monthly invoice. SCOPE OF WORK Key Largo Library Janitorial services will be six (6) days a week, Monday through Saturday (excluding holidays), beginning after 6:00 p.m., and finishing no later than 9:30 a.m. (Library opening time). Wednesdays beginning after 8:00 p.m. and finishing no later than 9:30 a.m. (Library opening time). The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Key Largo Library, located at Publix Shopping Center, Mile Marker 101.5, Key Largo, Florida, consisting of approximately 12,068 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. 5 B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: i. All the floors are to be swept and mopped. ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents/grills, tops of book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services (Shall be performed once in every three (3) month period, and shall be included in the bidding price): i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. 6 The Roth Building Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), beginning at 7:30 a.m., and finishing no later than 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facility located at 50 High Point Road, Tavernier, Florida 33070, consisting of approximately 2,600 square feet of space. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions &walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished(paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning (two (2)times per week) i. Tile floors —dust mopped and/or damp mopped. ii. Furniture and Furnishings - Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting Rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. 7 viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. X. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. D. Weekly janitorial services to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. Islamorada Library Janitorial services will be five (5) days a week, Monday through Friday (excluding holidays), anytime between the hours of 8:00 p.m. on Tuesday, and 6:00 p.m. Monday, Wednesday, Thursday, and Friday, with completion before 9:30 a.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same for the Islamorada Library, located at 2331 Overseas Highway, Islamorada, Florida, consisting of approximately 5,699 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions and walls damp cleaned. 8 iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. All supplies shall be replaced (paper goods, soap, etc.). viii. All trash receptacles emptied and liners replaced. ix. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. C. General Cleaning shall be completed daily, and should include the following: i. All the floors are to be dusted and mopped. ii. All door handles and knobs are to be cleaned and disinfected. iii. All furniture and furnishings to be dusted, including plants. iv. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. D. Weekly janitorial services to include: i. All glass partitions, doors, mirrors, windows, etc. to be cleaned and/or polished. ii. Obvious scuff marks shall be removed from resilient flooring. iii. All door vents cleaned. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, etc.) ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped, and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. 9 Marathon The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the following facilities all located in Marathon, Florida 33050: ➢ Marathon Courthouse, 3117 Overseas Highway, consisting of approximately 6,863 square feet. ➢ Marathon Government Center, 2798 Overseas Highway, consisting of approximately 23,500 square feet. ➢ Marathon Government Center Annex, 490 63rd Street, consisting of approximately 10,000 square feet. ➢ Marathon Tax Collector, 3015 Overseas Highway, consisting of approximately 3,800 square feet combined space with Marathon DMV. ➢ Marathon DMV, 3015 Overseas Highway, consisting of approximately 3,800 square feet combined space with Marathon Tax Collector. ➢ Marathon Clerk of the Court, 3117 Overseas Highway, consisting of approximately 1,600 square feet. ➢ Marathon MCSO Substation, 3103 Overseas Highway, consisting of approximately 5,400 square feet. ➢ Marathon Supervisor of Elections, 10015, 10005 Overseas Highway, consisting of approximately 2,139 square feet. ➢ Marathon State Attorney's Office, 2975 Overseas Highway, consisting of approximately 1877 square feet. ➢ Marathon Public Defender's Office, 4695 Overseas Highway, consisting of approximately 1800 square feet. A. Restroom Sanitation shall include the following on a daily basis: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions &walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. V. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished(paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. xi. All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning (two (2)times per week) 10 i. Tile floors —dust mopped and/or damp mopped. ii. Furniture and Furnishings - Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed daily, and are to include the following: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. V. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. X. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. xi. Marathon Government Center Meeting Room shall be cleaned on a daily basis, including the dais and adjacent podium, desks, and tables. View glass for embedded CRT screens is to be cleaned and polished. D. Daily Elevator Maintenance (Marathon Government Center): i. Clean and disinfect interior car walls, holding bars, and push buttons. ii. Vacuum and damp mop floor. iii. Vacuum door track. iv. Clean and polish interior and exterior of elevator doors. E. Weekly janitorial services to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. F. Monthly janitorial services to include: 11 i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. G. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. H. Hours of Operation: i. Marathon Courthouse — Five (5) days a week (Monday-Friday, excluding holidays) 7:40 a.m. and completed by 9:00 a.m. (For the heavier cleanings, Contractor will need to coordinate through the County Representative.) ii. Marathon Government Center — Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 10:00 p.m. and completed by 7:45 a.m. It is imperative that trash from break rooms/kitchens be removed Friday at or after business hours. Through coordination with the County Representative and proper employee attire, service time can be adjusted to normal business hours, if desired. iii. Marathon Tax Collector—Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 8:00 a.m. and complete by 5:00 p.m. (Preferred start work time to be 8:00 a.m. to vacuum and be completed with that task by 8:30 a.m.). iv. Marathon Clerk of the Court - Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. (Preferred start work time to be 8:00 a.m. to vacuum and be completed with that task by 8:30 a.m.). v. Marathon Supervisor of Elections - Two (2) days a week,preferably Tuesday and Friday (excluding holidays), anytime between the hours of 8:30 a.m. and completed by 5:00 p.m. vi.Marathon MCSO Substation - Three (3) days a week,preferably Monday, Wednesday & Friday (excluding holidays), anytime between the hours of 8:00 a.m. and completed by 4:00 p.m. vii. Marathon DMV—Three (3) days a week,preferably Monday, Wednesday & Friday (excluding holidays). Customer Restrooms - Anytime between the hours of 8:00 a.m. 12 and completed by 4:30 p.m. Customer lobbies can only be mopped between 4:15 p.m. —5:00 p.m. All other lobby duties and all employee areas can be cleaned anytime between the hours of 9:00 a.m. and 4:15 p.m. viii. Marathon Government Center Annex, 490 63rd Street- - Five (5) days a week (Monday-Friday, excluding holidays), anytime between the hours of 6:00 p.m. and completed by 6:00 a.m. ix.Marathon State Attorney and Public Defender Buildings, Two (2)non-consecutive days a week (Monday through Friday, excluding holidays), anytime between the hours of 8:00 a.m. and completed by 5:00 p.m. The Marathon State Attorney and Public Defender Buildings Janitorial services will be two (2) non-consecutive days a week, Monday through Friday (excluding holidays), beginning at 8:00 a.m., and finishing no later than 5:00 p.m. The Contractor shall furnish janitorial service, including all necessary supplies, equipment, and safety devices required in the performance of same, for the Public Defender's office located at 4695 Overseas Highway, Marathon, Florida 33050, consisting of approximately 1800 square feet of space, and for the Marathon State Attorney's office located at 2975 Overseas Highway, Marathon, Florida 33050, consisting of approximately 1877 square feet of space. A. Restroom Sanitation shall include the following twice a week: i. All Floors swept, loose dirt removed. ii. Wash and disinfect floor. iii. Stall partitions &walls damp cleaned. iv. All commodes, urinals, basins, and vanities shall be scoured and disinfected. v. All urinal traps shall be specially cleaned and disinfected. vi. All sanitary napkin receptacles will be cleaned, waste disposed, and disinfected. vii. Mirrors shall be cleaned and polished. viii. All door handles shall be cleaned and disinfected. ix. All supplies shall be replenished (paper goods, soap, etc.). x. All trash receptacles emptied and liners replaced. xi All other work necessary to maintain a clean and sanitary condition in these restrooms shall be accomplished, whether it is specifically noted in these specifications or not. B. General Office Cleaning (two (2)times per week) i. Tile floors —dust mopped and/or damp mopped. ii. Furniture and Furnishings - Dusted and spot cleaned. iii. Low ledges, sills, rails and baseboards dusted and spot cleaned. iv. Trash and recycle containers emptied and liners changed. V. All carpeting shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. Carpeting shall be spot cleaned. C. General Cleaning of Public Areas, Hallways, Meeting rooms, Break Rooms, and Kitchens shall be completed twice a week, and are to include the following: 13 i. All Floors swept, loose dirt removed. ii. Wash and disinfect floors and spot cleaned. iii. Low ledges, sills, rails, tables, shelving, baseboards, etc. to be wiped with a damp cloth to reduce the amount of dust in the building. iv. All door handles, exit devices, push plates, and pull plates shall be cleaned with a disinfectant wipe. v. All trash receptacles emptied, and trash can liners replaced. vi. All upholstered furniture to be vacuumed. vii. All carpeting and entry mats shall be vacuumed with a powerful HEPA vacuum, such as the Oreck. viii. All entry mats shall be lifted, swept/vacuumed/mopped, and cleaned underneath. Replace when floor is dry. ix. All sinks and water fountains outside the restroom areas are to be cleaned daily. Water fountains are to be polished periodically. x. Exterior of refrigerators, stoves, microwaves, cabinets, and counter tops are to be cleaned. D. Weekly janitorial services (once weekly)to include: i. All glass partitions, doors, door handles and knobs, mirrors, interior windows, etc. to be cleaned and/or polished. ii. Obvious scuffmarks shall be removed from resilient flooring. iii. All door vents cleaned. iv. Water fountains are to be polished. V. Tile floors are to be damp or steam mopped. E. Monthly janitorial services to include: i. All high dusting (i.e. pictures, door frames, air vents, tops of book shelves, window blinds, etc.). ii. All walls dusted monthly. iii. All air conditioning vents, supply and return air grilles, cleaned. F. Additional Services: (Shall be performed once in every three (3) month period, and shall be included in the bidding price.) i. Resilient Flooring shall be swept/dust mopped and stripped. After application of three (3) coats of wax, areas shall be buffed sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuffmarks or dirt smears. Furniture and/or other equipment moved during floor stripping and waxing shall be returned to their original positions. ii. Dry Cleaning, Steam Cleaning, or Shampooing Carpets and Rugs - shall be vacuumed of all loose soil and debris prior to cleaning, and shall be free of streaks, stains and spots, and shall have a bright uniform color upon completion of dry cleaning, steam cleaning, or shampooing. Carpet cleaning methods and products are to be coordinated with the County's Representative. 14 DATE(MWDD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE 08/10/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Triton Global NAME: Triton Insurance Group HCONN. Ext: (866)400-7674 100 a/c,No): (866)657-3678 100 N State Road 7 E-MAIL ADDRESS: q tritona .comuote enc @ g y Unit 304 INSURER(S)AFFORDING COVERAGE NAIC# Margate FL 33063 INSURERA: Nationwide Insurance Company OfAmerica 23787 INSURED INSURER B: Infinity Assurance 39497 CEILING TO FLOOR CLEANING INC. INSURERC: Old Republic Surety Company 40444 PO BOX 880 INSURER D INSURER E: FORT LAUDERDALE FL 33302-0880 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2172016584 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCEAUULbUbK POLICY EFF POLICY EXP LTR INSD WVD POLICY NUMBER MM/DD/YYYY MM/DD/YYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE FX OCCUR PREM SDAMAGES Ea oNcurDrence $ 100'000 MED EXP(Any one person) $ 5,000 A Y Y ACP3007831364 07/28/2021 07/28/2022 PERSONAL&ADV INJURY $ 1,000,000 MOTHER LAGGREGATE LIMITAPPLIES PER: Approve{ Isk St1SgC ent GENERAL AGGREGATE $ 2,000,000 POLICY ❑ PRO ❑ LOC CC //JJ �/ PRODUCTS-COMP/OPAGG $ 2,000,000 : Personal&Advertising $ 1,000,000 AUTOMOBILE LIABILITY ®2�2 QO a INdEeDt SINGLE LIMIT $ 1,000,000 . ANYAUTO BODILY INJURY(Per person) $ B X OWNED �/ SCHEDULED Y 509820033119001 04/02/2021 04/02/2022 BODILY INJURY(Pe r accide nt) $ /� AUTOS ONLY /� AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ 1,000,000 AUTOS ONLY AUTOS ONLY Per accident PIP-Basic $ 10,000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE ElN/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ SERVICE BOND EMPLOYEE C W150317805 06/11/2021 06/11/2022 DISHONESTLY $10,000.00 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) ADDITIONAL INSURED STATUS AFFORDED WHERE REQUIRED BY WRITTEN CONTRACT WITH THE INSURED. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Monroe County BOCC ACCORDANCE WITH THE POLICY PROVISIONS. 1100 Simonton St. AUTHORIZED REPRESENTATIVE Key West FL 33040 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD