Item I2 �5 L2
r`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor David Rice,District 4
�1 `ll Mayor Pro Tem CraigCates,District 1
The Florida Keys ��� `� � Michelle Coldiron,District 2
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
December 8, 2021
Agenda Item Number: I.2
Agenda Item Summary #10006
BULK ITEM: No DEPARTMENT: Emergency Services
TIME APPROXIMATE: STAFF CONTACT: Steven Hudson (305) 289-6342
NA
AGENDA ITEM WORDING: BOG approval to purchase a 2021 Sprinter AEV Type II
Ambulance and options from ETR, LLC at a total price of$170,675 and approval for the Fire Chief
to execute all necessary documentation.
ITEM BACKGROUND: MCFR is requesting BOG approval to purchase, through Florida Sheriffs
Association Contract(FSA20-VEF14.0), an ETR 2021 Sprinter 2500 Custom AEV Type 11 Rescue
Ambulance, and approval to purchase options from the manufacturer through Florida Sheriffs
Association Contract(FSA20-VEF14.0). The total price of the Rescue is $170,675. MCFR further
requests BOCC approval for the Fire Chief to execute all necessary documentation.
The State of Florida Cooperative Bid Process for Fire/Rescue Vehicles is designed to provide
participating agencies with the most economically priced fire & rescue apparatus to fulfill their
emergency fire/EMS needs, in a prompt and timely manner. The Florida Sheriffs Association bid
package provides the base price for the vehicle, without options, and directs the purchaser to obtain a
price for options specific to the vehicle from the manufacturer. The price list showing the price and
options is attached.
PREVIOUS RELEVANT BOCC ACTION: On September 15, 2021 at the Hybrid Budget
Hearing meeting, OMB set aside capital funding in the amount of$1,656,000 for the purchase of
two Fire Engines and two Rescue Ambulances in FY22. With OMB's approval, MCFR has decided
instead to acquire 3 Rescue Ambulances and a Sky-boom Aerial Truck which are all within the
budget.
CONTRACT/AGREEMENT CHANGES:
Florida Sheriffs Association Contract(4FSA20-VEF14.0)
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
ETR 2021 Sprinter AEV Type 11 Ambulance Quote 11.19.2021
Packet Pg. 1804
L2
ETR Type II Sprinter Shop Order 11-22-21
ETR Stryker Power Cot Specs for AEV Purchase 11.22.2021
ETR 2021 Sprinter Diagram 1 Exterior
ETR 2021 Sprinter Diagram 2 Interior
Florida Sheriffs Association 4FSA20-VEF14.0
FINANCIAL IMPACT:
Effective Date: 12/08/2021
Expiration Date: N/A
Total Dollar Value of Contract: $170,675
Total Cost to County: $170,675
Current Year Portion: $170,675
Budgeted: Yes
Source of Funds: Fund 141 11500-560600-SC_00100
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount: N/A
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
12/08/21 141-11500 - FIRE& RESCUE CENTRAL $170,675.00
REVIEWED BY:
Jim Molenaar Completed 11/23/2021 12:22 PM
Steven Hudson Completed 11/23/2021 1:48 PM
Purchasing Completed 11/23/2021 2:07 PM
Budget and Finance Completed 11/23/2021 2:13 PM
Maria Slavik Completed 11/23/2021 2:32 PM
Liz Yongue Completed 11/23/2021 2:55 PM
Board of County Commissioners Pending 12/08/2021 9:00 AM
Packet Pg. 1805
1.2.a
L
Emergency-Tactical.Rescue Vehicles W
wwwrwwr.ETRVEHICLES.com
Remount
November 11, 2021
0
CJ
Mr.Joe Maus
Fleet Manager/Director
Monroe County Fire Rescue
390 Key Deer Blvd.
cv
Big Pine Key, FL 33043
0
We are pleased to provide you with the following pricing, shop order, and drawing for the purchase of y
new 2021 Sprinter 2500 Hi-trim 3.OL diesel AEV Type II Ambulance. Pricing is based on purchasing this
unit off the Florida Sheriffs Contract Bid No. FSA20-VEF14.0 Fire Rescue Vehicles&Other Equipment,
Specification #06—Type II Ambulance.
0
PRICING: 76
2
• New 2021 FSA base unit price .......................................................................... $81,707.00
• Additional equipment to meet Monroe County requirements ................... $65.400.00
• Total price per unit ............................................................................................. $147,107.00 _
• Included in above price: your present graphics/chevron layout, air fare, lodging, and meals for
one person to go to AEV factory for Pre-engineering and final inspection.
cv
• Above price is based on availability of 2021 Sprinter Van or December 24, 2021
• Plus. Applicable taxes,tag, and title
• TERMS: Payment in full is due upon the delivery of the finished vehicle. Upon payment ETR,
L.L.C. shall furnish the County a "Statement of Origin" or the necessary validated documents
required for title application.
OPTIONAL PRICING:
• Stryker Power-Pro XT cot(see attached specification) -$22.477.00
• Stryker ProCare Service-$1,091.00
Sincerely,
Scott Newcomer
Regional Sales Manager
ETR, L.LC.
cv
Corporate Office E LE I - ,1 1 ;F n Georgia office
.,
700 5,French Ave. i Juliette,GA.31046
Sanford,FL 32771 Toll Free:844-612-8148
T:407-339-6737
Tall Free:884-612-8148 $ OF
Packet Pg. 1806
L2.b
.E
All
� Shop Order
x.
0
ff7
Monroe County Fire Rescue ETR
3593 S. Roosevelt Blvd. Scott Newcomer
Key West, FL 33040
T-
Exp. Date: 12/30/2021
Quote No: 133-0004
TYPE II: SPVAN-T2TL Type II, Sprinter Van, Tverse 02 y
GENERAL: GEN_INFT2S ************BID STANDARDS***************
CHASSIS: SPRSWB **********Sprinter Van Chassis**********
CONVERSION: VAN-T2-SPR ****CONVERSION, Type II Van Sprinter****transverse CL
BASE: SPVAN-T2B Van-T-2 BaseSpr
0
11/22/2021 Job/Order No: Pro osal Pa e 1
PART NO S DESCRIPTION •
00-00-0107 -- r er a e: os u y 1
00-00-0113 < --Ambulance Built to Star Of Life KKK-A-1882-F Certification, Latest Revision 1
Exceptions to be noted on final sticker.
00-10-0015 S Vehicle Quantity(1 Vehicle,) 1 �--
00-91-0003 CHASSIS VIN NUMBER: 1 N
00-91-0024 ACCOUNT MANAGER:Mikael Blevins 1
00-91-0027 REFERENCE UNIT#: 1
00-91-0028 S RE-WRITE DATE: - - 1 1
00-91-0041 SEAT BELT POSITIONS VANS 1
00-91-0043 --CAB SEAT BELT VAN: 1
00-91-0044 --Total: 2 Positions 1
00-91-0051 -- REAR SEAT BELT VAN: 10.
00-91-0052 --Total: 3 Positions 1
00-99-0180 Chassis Axle Digital Alignment 1 2
00-99-9000 Revision Level: 0-Zero-ORIGINAL VERSION 1
00-99-9030 Change Order Level: 0-Zero-ORIGINAL VERSION 1
23-CP-LT23 Sprinter Van Model Configuration 1
ZZ-ZZ-ZZZZ -- 1
21-OF-027S < 2021 Sprinter, Van,2500 4x2 Hi-Trim, 144"WB 1
spec not recieved on chassis yet, 03/08/2021
21-3S-0011 --Engine: 3.0 Mercedes V6 Turbo Diesel-SCR 1
21-3S-0103 --Transmission: 7-Speed Automatic-OverDrive 1
21-3S-0200 --GVWR: 9050 pounds, FAWR: 4100, RAWR: 5,360 1
21-3S-0205 < --Sprinter exhaust tail pipe location OEM under vehicle next to spare tire 1
Located rearward of the rear axle, 7 inches forward of rear OEM bumper rear most edge.
Next to spare tire on under vehicle in OEM mounted location. Tail pipe is pointing rearward.
21-3S-0211 --Alternator: Single 220amp, OEM 1
21-3S-0312 --Rear Axle: 3.92 ratio 1
21-3S-0331 --Batteries: Dual for Diesel Power 1
Packet Pg. 1807
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 2
PART NO S DESCRIPTIONQTY
21-3S-0333 -- uxi iary a ery: printer under passenger sea ase s a 1
21-3S-0341 --Brakes: 4-Wheel Anti Lock, 4-Wheel Disc 1
21-3S-0360 --Fuel tank capacity: 24.5 gal. 1 _
21-3S-0401 --Appearance Package 1
21-3S-0420 --Windshield Wipers: Intermittent 1
21-3S-0521 --Mirrors F68, F64 2 , OEM, Power and Heated, Remote, Electrically folding 1
21-3S-0522 --Rear Exterior High mount Camera FR3 displays into OEM rearview mirror 1
21-3S-0523 --Mercedes JA7, JW8 Blind spot Assist, Attention Assist 2020 std. 1
21-3S-0525 --Daytime Running Lights: Included on Chassis OEM 1
21-3S-0530 --Tires: (4) Random Make, LT245/75R16 All Season Radials 1
21-3S-0540 < --Spare Tire: (1) Random Make, LT245/75R16 All Season Radial Sprinter 1
OEM TIRE LOCATION: Under Body, AFT axle, between frame rails
Lu
21-TU-0115 --Jack and Tire Tools: Installed under passenger cab floor 1
21-3S-0550 --Wheels:Aluminum 16 x 6.5 Spoke 1 0
21-3S-0570 --CAB Seats: Capt, Cloth, w/headrests, Dr& Pass 1
21-3S-0575 --Restraint System Sprinter Black Seat Belts 1
21-3S-0583 --Sprinter std Radio El AM/FM, Stereo ,OEM 1
21-3S-0590 --Air Conditioning: OEM Front-Manual 1 °'
21-3S-0600 --Cab interior color: Gray/Black Upholstery 1
21-3S-0610 --Cab Floor: Gray Vinyl 1
21-3S-0630 --Speed control: OEM 1
ZZ-ZZ-ZZZZ 1
21-TP-0005 Tire Pressure Monitoring System: OEM, Basic Light in Dash 1
23-2F-HR72 -- Headroom (ceiling height): 73" (+/- 1/4") Sprinter 1
26-FL-WO37 --Aisle width, squad bench to Basewall cabinet: 37" 1 y
ZZ-ZZ-ZZZZ -- 1
WELDING -CELL 1 1
24-2F-5KSP ***Van Model, Structural Alterations*** Sprinter 1
CL
24-BB-0001 -- Bulkhead bolting plates 1
24-RC-0004 -- Interior wall panel anchorage& reinforcement 1
24-RC-0008 -- High Roof-internal anti-collapse braces 1
24-RC-0002 --Grab rail anchorage plates 1 0
24-SB-0001 --Seat belt anchorage 1
ZZ-ZZ-ZZZZ -- 1
24-EA-15SS < Running Boards: NONE Sprinter 1
Mud Flaps Front and Rear OEM
24-EA-1134 --Mud Flaps Front and Rear: OEM Sprinter 1
ZZ-ZZ-ZZZZ -- 1
24-OE-BUMT Rear Bumper: OEM Deleted: Sprinter 1
24-ST-GS12 < -- Rear STEP: Diamondback Aluminum Grate, Flip Up, Alum Finish, Sprinter 1 r-
The bumper and all related brackets shall be bolted NOT welded to the OEM frame.
AEV Part No: BUMP-SFLIPA
5"deep flip step 0
0.
ZZ-ZZ-ZZZZ -- 1 0
TOPS/INSULATION -CELL 2 1
25-00-TOPO TOP: Sprinter OEM 1 �,
25-00-TOPJ Rear Spoiler: Sprinter on top Rear of Body 2019+ 1
32-BO-0001 < -- Pre-Painted Part White in Color 1
Pre-painted part from manufacturer, exact match to White YZ is not guaranteed to be
exact.
0
25-EL-2570 Red, Kinequip POB LED Lights, Pair, Flash with Rear Doors 1
25-EL-2571 -- Location: Rear Doors Window Jamb Hinge side 1
25-EL-43SV Third (3rd) Brake Light: OEM on roof 1
SCENE/FLOOD LIGHTS -SPRINTER 1
5-F -45LD Left Scene Lights:(2) Whelen 700-LED 7SCOENZR Transit HR ILOS 1 �
05-EL-02SE --Flanges:NONE, for the above Scene Lights
06-EL-18LF --Left Flood Activate:Left Flood Switch 1 0
2 -EL-4 TK Right Scene Lights:(2) Whelen 700-LED 7SCOENZR High roof ILOS 1
25-EL-02SE --Flanges:NONE, for the above Scene Lights l
26-EL-18RT --Activate:Right Flood Switch and open CSE Door
5gF -4 R4 --Rear Load Lights:(2) Whelen 600-LED, 8-32 Degree 1
Packet Pg. 1808
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 3
PART NO S DESCRIPTIONQTY
06-EL-18RE --Activate:Rear Flood Switch, Reverse and Lead RA Door 'f
25-PH-LT08 --Flange: 600-Chrome Flange for light above 2
ZZ-ZZ-ZZZZ -- 1 _
25-EL-47SU < Hand Held Spot Light: None 1
Not Required by KKK-F
25-FS-01 ST Flasher, Headlight: NONE 1
ENVIRONMENTAL 1
ZZ-ZZ-ZZZZ I-- 1
25-HB-129B AC(HVAC) SYSTEM: Pro-Air Ducted, Sprinter(Hot Weather Pkg) 1
25-HA-14C5 --AC (HVAC) COMPRESSOR: Sprinter Additional to OEM 1
25-HA-14C6 I--AC COMPRESSOR:Additional Sanden USA 1 Lu
25-HA-14E1 < -- Patient Cabin Fresh Air Vents: Intake = Static, Exh = Power Sprinter Flat Vents 1
Install COVE-05 vent covers o
0
c�
25-HA-1525 -- No additional water pump for rear heater required 1
25-HA-2101 --Switching: 3 way from Cab to Patient Area 1
25-HB-1311 --Condenser : Pro-Air 126 12V : Under Vehicle std 1 °'
25-HB-1400 --AC Evaporator: Pro-Air 941 Vertical (AC/Heat unit)w/dual Cyl fans-STD 1
25-HA-1102 --Condensation Drain Pan: Internal Aluminum 1
25-HA-1404 --Heater Hoses: EPDM - Nomex Rubber(per Ford QVM) 1
25-HA-14A0 < --GRILLE, Return Air: Stamped Powder Coated Steel 1
Install GASK-JYC) between Grille and Cabinet
4-
0
25-HA-14130 --FILTER, Washable Carbon Pre-Filter 1 °'
25-HB-1650 < -- Heat-Hydronic Boost for Sprinter Systems- Required to Meet K-3, CAAS GVS 1
Install HEAT-HYDRONIC -diesel fuel powered hydronic water heater, on demand system 2
water heater,
CL
and 12V inline water pump system to boost quick demand of hot water into system as
controlled by Patient compartment systems.
30-HA-02ST --AC Control: Heat or AC and Fan Speed selector switches 1
25-IL-2K15 CEILING PANELS (Sprinter): Laminated ACM- Ducted 1
25-IL-0306 -- Dome Lts, LED K-EDGE, (3) Streetside, (3) Curbside, 1
29-MH-08A1 -- IV Hook No 1: Hook 07 W/Velcro bag stabilizer-STD 1
29-MH-1000 --LOCATION: Over head/chest area, primary patient on COT 1
29-MH-08A2 -- IV Hook No 2: Hook 07 w/Velcro bag stabilizer-STD 1
09-MH-08P2 --LOCATION: Over head/chest area, secondary patient on S/B 1
ZZ-ZZ-ZZZZ I-- 1
29-MH-2ASW < -- Recessed, Center Grab Rail, 1.25 Dia.....x 72" Gray Antimicrobial, 3-Point 1
Mount in standard location on the center of ceiling.
m
25-IN-1STD < Insulation: Circumferential PKG, Reflective w/Air cell core 1
Use single sided reflective, single air cell layer insulation. 100% insulation coverage. 0.
0
WARNING LIGHT SYSTEM- Whelen Super LED-SPRINTER 1
25-FS-0710 < Flasher:None,All LED Lights Are Programmable
Lest,Alternate within each fixture, Random Flash unless cthei i o specified, �
Customer to verify Chosen flash pattern ??????????? �
05-FS-10P4 --Flash Pattern:None,Internal Light Head Flasher 1
06-SW-PS01 -- Warning Light SWITCH:center console, Primary/Secondary
2545-0001 --(2) Grille Lights: Whelen, LED-Sprinter f
25-PM-LS01 < --Light Whelen Wide Angle ION Red LED Universal Mount Black Housing 2
Each
set to steady burn
2545-0050 --(2)Front Inters Lts: Whelen TIRLIN3, LED, Chrome Hsgs Sprinter
25-PH-LS06 < -- Whelen TIRLIN3, PAIR RED LED, Chrome Hsg 1 �
Set flash progiam to Stay burn
25-PL-LX00 --Lens Color for Above Light(s) to be: Clear
ZZ-ZZ-ZZZZ -- 1
Packet Pg. 1809
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 4
PART NO S DESCRIPTIONQTY
ZZ-ZZ-ZZZZ 1-- 1
25-J9-9000 --Sprinter Front Upper Zone Warning Light Packages
2549-9001 1-- 1 _
25-LB-6225 -- Whelen 700 Super LED System-(5)Across Upper Front,-Sprinter
05-LB-6900 --Alternative Lightbar Switching, Prim/Sec 1
25-PA-LM67 < --Sprinter Front Brow mount-White for 700 Lights ILOS
AEV MCr:UN-SFLBAR
Fib r lass trod for 700 series lights on cab rood.
25-PH-LT1A --Flange:(1) 700-FLANGE for light above 5 >
32-BO-0001 < --Pre-Painted Part White in Color 1
Pie-painted pait from manufacturer, exact match to White YZ is not guaianteed to be
exact, 0
0
c�
25-PH-LT1A --Flange:(1) 700-FLANGE for light above 5
25-PL-LM,A5 Whelen 700 Super LED, Clear LED/Clear Lens, Programmable IATS
25-PH-LT84 --LED Lights:Programmable, Single Light
25-PL-LX00 --Lens Color for Above Light(s) to be: Clear
25-PL-LX50 --LED Color for Above 700 Super LED: Clear 1
ZZZZ-ZZZZ --
5g L-L VP5 -- Whelen 700 Super LED, Red LED/Clear Lens, Programmable IATS 4 N
25-PH-LT84 --LED Lights:Programmable, Single Light 4
25-PL-LX00 --Lens Color for Above Light(s) to be: Clear 4
25-PL-LX52 --LED Color for Above 700 Super LED:Red 4 y
ZZ-ZZ-ZZZZ -- 4
ZZZZ-ZZZZ --
25-PL-LU55 --(4)Side Warning Lts: Whelen 900, (Super LED)Sprinter 1
CL
25-PH-LT21 < --Housings:(4)Side Facing Alum for Warning and Scene
Includes ember arrant Weldon LED ICC lights and Red rear Wefldon LED ICC lights. 0
25-PL-MOO2 Whelen 900, RED LED/CLEAR Lens(Super LED), Programmable ILOS 4
05-PL-LX00 --Lens color for Above LED Light to be: Clear 4
25-PH-LT84 --LED Lights:Programmable, Single Light 4
ZZZZ-ZZZZ --
25-PL-LU63 --Rear Additional Warning Lights:NONE 1
ZZ-ZZ-ZZZZ 1--
25-PL-LU6K --Rear Whelen Super LED lights on spoiiler 2019+Sprinter w backup camera 1
25-PL-LUAB --(2) Whelen 600,AMBER LED/CLEAR Lens(Super LED), Programmable
25-PH-LS00 --Flanges:None Required
25-PL-LUAF --(2) Whelen 600, RED LED/CLEAR Lens(Super LED), Programmable 1r-
25-PH-LS00 --Flanges:None Required 2 L
ZZZZ-ZZZZ
--
ELECTRICAL INSTALLATION -CELL 3 1
26-00-0004 --Customer Supplied Part(s) : NONE 10.
26-00-0006 Mercedes Continuous Running Engine System : NONE CAAS GVS Non-Compliant 1 0
11-ZZ-090D < --CAAS GVS 2.0 Exception C.8.5.5 Lack of Anti-Theft device for Idling 1
By declining to select an appropriate anti-theft device for this chassis, The Agency is
non-compliant to CAAS GVS 2.0 for the likely event of required idling of the chassis while
unattended. This applies only to agencies selecting CAAS Compliance.
CAAS GVS 2.0 requires; The chassis shall be equipped with an anti-theft device to prevent
the vehicle from being driven by an unauthorized operator.".
26-00-0032 < Sprinter High Idle Disable switch Installed 1
Install a momentary switch
In dash and sticker.
26-00-IN00 Under Cab Flooring Insulation: NONE 1
ZZ-ZZ-ZZZZ -- 1 E
26-BA-3FES Auto Shut down Timer(Kill Circuit): - NONE 1 0
26-BA-Q632 < Battery Switch: Cole Hersee 2484-16 Paddle, side of console 1
AEV Part No: SWIT-01
AEV Part No: PLAT-09
Cole Hersey Paddle style battery switch powers up and shuts down the CONVERSION
onl ! Chassis related circuits shall remain wired in the OEM confi uration per Ford QVM
Packet Pg. 1810
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 5
PART NO S DESCRIPTIONQTY
Bulletin No 63.
LOCATION: Driver's side of cab console
With Face Plate LABEL
26-EC-300S < Backup Camera System Sprinter OEM Rear View Mirror 2 inch display 1
OEM Camera above rear cargo Door, relocated into spoiler depending on configuration
activated in reverse only,
Displays in OEM rear view mirror in chassis cab on left portion of mirror.
This camera can not be connected with other camera's.
26-EC-3506 Circuit Board: RMR Rail System, W/LED Dia..... Sprinter 1
26-EC-3570 I--Master Switch: Front Only 1
26-EC-CB03 I--Circuit Protection, 12V: Blade Breaker-Manual-reset 1Lu
26-FS-1101 1—Sequencer/Load manager: NONE 1
26-RR-23F1 I-- Ind Light Flasher: Thru 14S Flasher Unit 1 0
26-RR-SO03 < I--CONSOLE, Floor: Sprinter Switches in Floor Console 1
Scribe fit to cab floor.
26-RR-233S I--Switch Panel, Engine Cover Console-LED Rocker switches Sprinter 1 °'
26-RR-23A2 I--Engraved LOGO: AEV 1
26-RR-231W I--Volt meter w/low voltage Buzzer and light sensor 1
26-RR-231X I-- Indicator; "LOW VOLTS"With Steady LED backlight when battery falls belowCD
1
11.8
26-RR-23K3 I--Indicator"AMB PWR"for Ambulance Power Legend with LED backlight 1 N
06-RR-2314 I--Steady burn light: Activate with Conversion power switch 1
26-RR-23K4 I--Indicator"DOOR AJAR"With LED backlight (red) in switch panel 1 y
26-RR-2316 I-- Flash light: Activate w/curbside& rear door switch. 1
ZZ-ZZ-ZZZZ -- 1
26-RR-23J3 I-- Door/Compartment Ajar Buzzer: NoneCL
1
ZZ-ZZ-ZZZY -- 1
26-SS-0621 I--Siren: Whelen, WS295SLSA1, Standard Sprinter 1
26-SS-070L I--Location, Siren Head: Front of engine cover Console 1
26-SS-CP58 I--Spkr#1 Fed ES100C thru bumper, dual, Sprinter 2019+ 1 0
26-SS-SW01 < I--Siren/Horn Switch: SPST Rocker Switch in Cab Console 1
This switch shall select horn ring output: Siren Functions OR OEM Horn
ZZ-ZZ-ZZZZ -- 1
26-EC-4300 Back Up Alarm: Standard 1
26-EC-43CO I-- Back Up Alarm Cut Off Switch: NONE 1
26-IG-0250 Inverter: Vanner LIFESINE 1100 Pure Sine Wave, w 55watt 3 stage charger 1 N.
26-EC-02L3 --Location:Behind vent in Basewall i
26-EC-03AS --Portable Equip Charging Circuits:Included in Inverter
26-EC-03AA I--PREWIRE LOCATION:(1)Cab Console, (1)Behind A/A
26-EC-03C9 < I--Portable Equip Pwr Source:Ignition and/or Shoreline
Reference 3,7,7, and Figure 7 in KKK- -1 822E 0
0.
26-IG-03AO I-Battery Charger/Conditioner:55A -Built into Inverter 0
26-IG-0003 I--Built-in Battery Charger:Enable- Wire to Batteries
26-RR-0003 COMMUNICATION RADIO(S) RELATED 1
26-EC-03AO I-- Radio Power No 1: 30A, Pos and Neg, 10 awg Wires 1
26-EC-03BO I--Radio Power Source: Battery Switch Hot 1
26-EC-03DO I--LOCATION: Behind Driver's Seat 1
ZZ-ZZ-ZZZZ -- 1
26-EC-03A2 I-- Radio Power No 2: 30A, Pos and Neg, 10 awg Wires 1
26-EC-03BO I--Radio Power Source: Battery Switch Hot 1
26-EC-03EO I--LOCATION: Action Area Console 1
ZZ-ZZ-ZZZZ -- 1
26-RR-0120 1—Coaxial Cable, No 1: Type RG-58U, No connectors 1
26-RR-01Q1 < I--ORIGINATION POINT: Roof Port No 1 1
m
Roof Port No 1 is located approximately 27" back from the front edge of the high roof AND
centered side to side. 0
26-RR-01 P3 I--Coax Access: thru center Grabrail recess 1
26-RR-01T1 I--TERMINATION POINT: Behind Driver's seat w/36"Tail 1
ZZ-ZZ-ZZZZ -- 1
Packet Pg. 1811
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 6
PART NO S DESCRIPTIONQTY
26-SO-0010 1
26-SO-0110 I--Shore Line Inlet: 15A Straight blade w/Ground -STD 1
26-SO-01 SL I--LOCATION: Aft of driver's door on street side 1 _
ZZ-ZZ-ZZZZ -- 1
26-SO-1396 1—**125 Volt AC OUTLETS** Sprinter 1
26-SO-1422 1— 125 VAC Outlet, No 1: 15A, Hospital Grade, IVORY 1
26-SO-141_6 I--LOCATION: Action Area Wall#2 1
26-SO-1402 I--Outlet mounting ORIENTATION: Vertical 1
26-SO-1424 1— 125 VAC Outlet, No 2: 15A, Hospital Grade, IVORY 1
26-SO-141_3 I--LOCATION: RF ALS, (See Drawing) 1
26-SO-1402 I--Outlet mounting ORIENTATION: Vertical 1
ZZ-ZZ-ZZZZ -- 1
26-SO-1098 INTERIOR 12 Volt OUTLETS 1 Lu
26-SO-1022 I-- 12V Outlets,#1 , Double Receptacle (SOCK-04C), STD 1
26-SO-11 L4 I--LOCATION: Action Area Wall Board 1 E
1 0
26-SO-1910 I--Power Source: Medical Isolator , Batt Sw Hot 1
ZZ-ZZ-ZZZZ -- 1
CABINET SHOP -VAN 1
ZZ-ZZ-ZZZZ
27-00-OOSP CABINET CONSTRUCTION, GENERAL, 1
ZZ-ZZ-ZZZZ -- 1
27® -MC01 Mica Color:Gloss Gray D355-01 1
7- 0-PCD 1 Polycarbonate Type/Color:Lexan- CLEAR Secure Latch 1 N
27-00-PH01 I--Polycarbonate Handles:Full Length Extruded
EVS Comfort 1782 6-Degree Attendant seat with Per4Max Belts (S,T,P) 1
27- 4® 2 < I- Att Seat.1782 6-Degree AEV/EVS Comfort Gunmetal Per4Max Black Belt 1 y
Gunmetal vac form
Black Per4MAX seat belt system 2
0
CL
27-AT-0012 I--ATT SEAT BASE:Fixed on Transverse 02 Cabinet(non-swiveling)
27-SE-0908 1- 1650 Mounting plate stud system from EVS,set of two o
27-BH-PD06 PARTITION DOOR: None, Solid Wall Partition, Sprinter 1
27-BH-PD18 I--Window: 100% Sliding Lexan, 100% Open W Composite Bulkhead Frame 1
27-BH-PD14 I--Slide behind passenger in cab 1
27-BH-PD90 I--Sliding Window Locking Pin: 1/4"with Lanyard 1
ZZ-ZZ-ZZZZ -- 1
ZZ-ZZ-ZZZZ -- 1
27-RF-2R99 Cabinet"H"Above Talk Thru: Standard 1
27-DR-H003 I-- Hold open Hinges Reel Torque 1
27-DR-LX06 I-- Door, Single, Hinged Top, 3/8" Lexan 1 r-
27-DR-H003 I--Hold open Hinges Reel Torque 1
27-HW-SO01 I--Lever Latch: Non-locking - Black Finish 1
31-XO-0012 I--Stowage rating label - Black Lever latch 8 pounds applied each 1
27-RF-2S09 RF ALS Cabinet(Sprinter) : and B/B Storage 10.
27-RF-2T10 < I--Vertical Standup Backboard Storage: 5 3/4"Wide x Full Ht 1 0
The interior surface of the slot shall be finished with black Easygrip material.
2
0
27-RF-2T90 I--Seatbelt Strap: Up high metal buckle to keep boards in place 1
31-XO-0025 I--Stowage rating label -2 inch Strap Seatbelt Matl with Seatbelt buckle 100 lb 1
27-RF-1205 I--Cabinet 1-1: (Top) 18.0" High x 15"Wide x 10"Deep 1
27-DR-LX07 I--Door, Single, Hinged Left, 3/8" Lexan 1
27-DR-LZ10 1—Hinges: Stainless Spring Loaded 1
27-HW-SO01 I--Lever Latch: Non-locking - Black Finish 1
31-XO-0012 I--Stowage rating label -Black Lever latch 8 pounds applied each 1
27-LF-2KF2 1—(1) Shelf: Adjustable, Mica over wood, (Include Std) 1
27-RF-1305 < I--Cabinet 1-2: (Under 1-1) 11" High x 22"Wide x 16"Deep 1
Wood lip on C/S of cabinet and facing rear.
m
27-RF-12CO I--Open Access: CS Door and Patient Cabin, NO POST 1 0
27-CA-4400 I--Cargo Net, 2"Webbing, On ALS Cabinet all open rearward facing sections 1
31-XO-0018 I--Stowage rating label -removable cargo net 80 pounds entire area 1
27-RF-1405 < I--Cabinet 1-3 (Under 1-2) 11"High x 22"Wide x 16"Deep 1
Wood lip on C/S of cabinet and on edge facing rear.
Packet Pg. 1812
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 7
PART NO S DESCRIPTIONQTY
27-RF-12A0 < -- pen ccess: oor an a ien a in, a uppo os 1
Wood lip installed on shelf to retain contents
27-RF-12A7 < I--Storage area secured by ALS cargo net over entire I cabinet 2-4 sections 1
requires option 27-CA-4400 to be valid
27-RF-1505 < I--Cabinet 1-4 (Under 1-3) 14"High x 22"Wide x 16"Deep 1
Wood lip on C/S of cabinet and on edge facing rear.
27-RF-12AO < I--Open Access: CS Door and Patient Cabin, Shelf Support Post 1
Wood lip installed on shelf to retain contents
27-RF-12A7 < I--Storage area secured by ALS cargo net over entire I cabinet 2-4 sections 1
requires option 27-CA-4400 to be valid 0
0
c�
ZZ-ZZ-ZZZZ -- 1
27-RR-2K03 BULKHEAD TVERSE CABINET: M-cylinder, Oxygen storage 1
27-RR-2KD3 1—02 Cabinet Door: Inset 1 °'
7-DR-O ' 4 I-Hinge Orientation:RIGHT 1
07-HW-HIN1 I--Hinge: 1 1/2"Stainless Steel Piano Hinge 1
27-HW-SO05 I--Lever Latch: Non-locking - Black Finish No rating, Non storage areas. 1
ZZ-ZZ-ZZZZ I-- 1
CD
27-WC-0201 I--View Window: Hinged Lexan Door 1
27-DR-LX17 1—Door, Single, Hinged Left, 3/16" Lexan 1
27-00-PH01 I--Polycarbonate Handles: Full Length Extruded 1 y
27-DR-LZ10 1—Hinges: Stainless Spring Loaded 1
ZZ-ZZ-ZZZZ -- 1
27-SB-2K00 SQUAD BENCH (S): 1
CL
27-SB-LID4 I--Squad Bench Lid : Dual 1
27-SB-LH00 I--Hinge, Squad Bench Lid(s): Butt Style Hinges 1
27-SB-LH03 I--Lid Check(Hold-open): (2) Gas Spring, Dual action 1
27-SB-LH05 I--Lid Trim: Anodized Aluminum"J-trim" 1 0
27-SB-LH07 I--Latch, Squad Bench Lid: Slam Action Paddle, W keeper Compliant J3058 2
31-XO-0030 I--Stowage rating label -Squad bench interior, entire area 80 Ibs 2
27-SB-VBB8 I--Vertical Backboard Storage SLOT: Relocated to ALS Cabinet Forward 1
28-MH-1601 < I-- Restraint Net for Protection at head of S/B, Black Webbing, sprinter 1
Black in color.
ZZ-ZZ-ZZZZ -- 1
28-SE-S406 I--4-Point PER4MAX Restraint System Black-with replacement indicator-Sprinter 1
28-SE-S504 1—(2) Per4Max Black on Squad Bench (Sprinter) 1
28-SE-SB70 I--Squad Bench: (3) Secondary patient restraints-9" Black Buckles 1
28-SF-1006 I--Rcpt, Bio-waste/Sharps No 1:ABS Rim, Red Lexan Cover-Hd 1
07-SB-0995 I-- LOCATION: Sharps head of S/B, Trash in A/A 1
27-SB-1005 I--WASTE CONTAINER: Molded (CANO-04G) 1 0
27-SB-1006 I--SHARPS CONTAINER: 2-Gallon Sharps-A Gator CONT-02 1 0
27-TC-2K06 TOP CABINET Van 1
27-TC-A007 I--Cabinet A: Wood -White 1 �,
27-CB-DR20 I--Doors; Cabinet A Secure Latch Sliding Window 1
31-XO-0014 I--Stowage rating label -Secure Latch Sliding Window 40 pounds 1
31-ZZ-Z000 -- 1
27-TS-11A4 --(1) Divider: Fixed, Mica over wood, centered in cabinet 1
27-TS-12A4 --Shelf Track: 1/2" Incremental, alum (2incl) 1
27-TS-13A4 1—(2) Shelves:Adjustable, Mica over wood, one each side of divider(Include Std 1
27-TC-B007 I--Cabinet B: Wood -White 1
27-CB-DR22 I--Doors; Cabinet B Secure Latch Sliding Window 1
31-XO-0014 I--Stowage rating label -Secure Latch Sliding Window 40 pounds 1
31-ZZ-Z000 -- 1
m
27-TS-11A4 --(1) Divider: Fixed, Mica over wood, centered in cabinet 1
27-TS-12A4 --Shelf Track: 1/2" Incremental, alum (2incl) 1 0
27-TS-13A4 1—(2) Shelves:Adjustable, Mica over wood, one each side of divider(Include Std 1
27-TC-M001 I--Cabinet M: Wood -White 1 �'
27-DR-WD05 I--Door: Single Solid Wood, Flush Fitted and Trimmed 1
07-DR-OR04 I--Hinge Orientation: RIGHT 1
Packet Pg. 1813
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 8
PART NO S DESCRIPTIONQTY
27-CA-212K -- 7- nape oor, -rim opening 1
27-HW-SO02 I--Lever Latch: Locking- Black Finish 1
31-XO-0012 I--Stowage rating label -Black Lever latch 8 pounds applied each 1 _
27-TC-TCAC I--Add 'I A/C Vents: Forward of"M" Cabinet in Top Cabinet 1
27-WC-2SP1 WALL CABINET: 1
27-WC-AA01 I--Action Area Panel: One-piece 1
27-WC-AA07 I--WC A/C Access: Powder Coat Louvered Vent 1
ZZ-ZZ-ZZZZ -- 1
27-WC-0003 I--Cabinet C: Stairchair Storage, Wood w/Alum Base 1
27-CA-1902 < 1—2" Strap: (1), Seatbelt Web w/Metal Seat Belt Buckle Through bolted 1
This strap is to secure things from moving while the vehicle is in motion, is not designed to
be a crash stable securing device. >
Strap must be through bolted to metal chassis or cabinet structure.
31-XO-0025 I--Stowage rating label -2 inch Strap Seatbelt Matl with Seatbelt buckle 100 lb 1
31-ZZ-Z000 -- 1
27-CB-DR01 I--Open Cabinet(Stair Chair): No Door, Trim Opening 1
27-WC-Dl01 1—Cabinet D1: Wall cabinet, Mid-upper, Wood, White 1 °'
27-CB-DR24 I--Doors; Cabinet D-1 Secure Latch Sliding Window 1
31-XO-0014 I--Stowage rating label -Secure Latch Sliding Window 40 pounds 1
31-ZZ-Z000 -- 1
27-TS-11A4 --(1) Divider: Fixed, Mica over wood, centered in cabinet 1
27-TS-12A4 --Shelf Track: 1/2" Incremental, alum (2incl) 1
27-TS-13A4 1—(2) Shelves:Adjustable, Mica over wood, one each side of divider(Include Std 1
27-WC-Dl 12 1—Cabinet D2: Wall cabinet, Mid-left-lower, Wood, White 1
27-CB-DR26 I--Doors; Cabinet D-2 Secure Latch Sliding Window 1
31-XO-0014 I--Stowage rating label -Secure Latch Sliding Window 40 pounds 1
31-ZZ-Z000 -- 1 CL
27-TS-12A1 I--Shelf Track: 1/2" Incremental, alum (1 incl) 1
27-TS-13A1 1—(1) Shelf:Adjustable, Mica over wood, (Include Std) 1
27-WC-Dl23 1—Cabinet D3: Wall cabinet, Mid-right-lower, Wood, White 1
27-CB-DR28 I--Doors; Cabinet D-3 Secure Latch Sliding Window 1 0
31-XO-0014 I--Stowage rating label -Secure Latch Sliding Window 40 pounds 1
31-ZZ-Z000 -- 1
ZZ-ZZ-ZZZZ -- 1
CABINET SET-CELL 4 1
ZZ-ZZ-ZZZZ -- 1 IS
-00-FL5 Flooring: Tarkett Optima-Dark Gray Sidewalk 05-866 1 ,
28-FM-0001 < I-- Cabinet/Floor edge:Alum. cove trim, sealed, Std.
Apply an even bead of colored, siliconized caulk to the corner prior to placing the trim, N
ZZ-ZZ-ZZZZ --
28-80-0030 CSE Step Well Trim:Aluminum stair nose trim 1
28-CR-09PI < Cot Mount:Stryker, No 6390, Power Load,Installed(s,gd Complete 1
Not Compatible with cots other than Stryker! 0
AEV Purchasing to order Power load system. 0
»»» WARNING, WEIGHT REVIEW OF THIS CHASSIS IS REQUIRED WHEN
ADDING THIS OPTION, AS THIS ITEM ADDS 248 POUNDS. OVERALL GVWR AND
PAYLOAD RESULT MAY BE LOW DEPENDING UPON OTHER INCLUDED OPTIONS.
»»»»»»»>
08-CS-3009 -- Cot mount setup for:Stryker Power-Pro 6506 1
28-CR-09PJ < --Stryker Power load wheel guide 6390-027-000
Install Stryker heel guide on lower Left cabinet wall, if Stryker power load will bring cot
next to cabinets wheie wheels may hit and bind,
Lu
2 - - --mass casualty kit not requested
28-CR-09Q5 < -- Cable Extension for Stryker Powerload System 1 0
O - TF5S E
NN-WP2S 1
: ,CNN-S ,i «KET
28-CR-1000 < I-- 12v power feed location FRONT for Stryker power load 6390
The 12 voltfeed will be drilled and fed through the template FRONT hole for a Stryker
power load system, The 12volt owei shall be brou lit thinu h the floor with Heat shrink
Packet Pg. 1814
L2.b
11/22/2021 Job/Order No: Pro osal Pa e 9
PART NO S DESCRIPTIONQTY
connectors installed.
28-CS-19A5 -- Cot Stop, Block:Stryker Power/Performance load.Install hook with kit
34-ZZ-ZZZZ -- 1
ZZ-ZZ-ZZZZ --
28-FL-ST00 Rear Threshold: 3"Stainless Steel w/Black/Yellow Safety tape (T5) 1
ZZ-ZZ-ZZZZ -- 1
28-OS-04SS OXYGEN/VACUUM System: Transverse, Sprinter 1
28-OS-0401 --Oxygen Outlet No 1, Amico-Ohmeda/Ohio Diamond Style 1
28-OS-040A --LOCATION: Action Area Panel 1
28-OS-0402 --Oxygen Outlet No 2, Amico-Ohmeda/Ohio Diamond Style 1
28-OS-040A --LOCATION: Action Area Panel 1 Lu
ZZ-ZZ-ZZZZ -- 1
28-OS-13QP --Rack#1: "M" Tank, Hinged Slide Assy, SAE J3058 Compliant Transverse 1 E
28-OS-0002 --Rack Set up for: "M" 1
28-OS-11 G1 < --Cylinder Type: OXYGEN -Green Colored Hose 1
Regulator connection Nut: 9/16" RH thread.
28-OS-1303 --Location: Transverse Bulkhead 1
28-OS-1710 < --Regulator w Elbow, Oxygen, Fixed output @ 50 psi +/-5 , CGA 540, Installed 1
STD
Installed on 02 line for pressure test, Regulator with Elbow on end.
Tagged with Inspector signature/Date
Protected for shipment and left on the hose, Plastic restraint tie to the oxygen bracket for
shipment y
> Required under Change notice 11, July 1, 2018 .
28-OS-1902 --Wrench, Oxygen, Cast aluminum, w/lanyard or tetherCL
1
28-OS-35ST --Vacuum System: SSCOR regulator/gauge panel in A/A 1
28-OS-3501 < --Collection Canister w clip No 1: Bemis, 1200 CC Capacity SAE J3043 compliant 1
LOCATION: In Action Area, fastened to wall No 1, under the A/A console board.
with SSCOR canister retention clip
28-OS-3502 --VAC Plumbing: Direct from panel to canister- NO Outlet 1
28-OS-3505 --Vacuum Pump No 1: SSCOR 1
28-OS-35L2 --Location: Under A/A, accessible through vent cover 1
ZZ-ZZ-ZZZZ -- 1 0.4
04
ZZ-ZZ-ZZZZ -- 1
TRIM &DOOR ASSEMBLY-CELL 5 1 r-
ZZ-ZZ-ZZZZ -- 1
29-B1-ED04 Entry Door Panels: OEM 1
29-MH-03B3 < Door Handles: (2) Chrome Plated Metal, 7", 1
Through bolt the handle to the door. 0.
0
2
ZZ-ZZ-ZZZZ -- 1
07-ZZ-ZZZZ -- 1
FINAL ELECTRICAL-CELL 6 1
ZZ-ZZ-ZZZZ -- 1
30-EV-2003 < Power Exhaust Vent: REAR, 12V, 4" In-line blower 1
Part No: BLOW-03
30-EV-2010 -- Intake Vent: C/S Sliding Dr, Ctr in Upper Panel 1
30-IL-02ST Action Area Light: 12V, LED, Surface Mount 1
UPHOLSTERY-CELL 7 1
31-EX-0008 --Van rear exit and side exit upper panels match Upholstery main colors. 1
ZZ-ZZ-ZZZZ -- 1 U
31-00-0003 1
31- 0-UC0 1 Upholstery Color:Dark Gray-(Gunmetal) 1 <
31-00-UT02 --Upholstery Joint Type:Vacuum Formed-Seamless
ZZ-ZZ-ZZZZ -- 1
Packet Pg. 1815
L2.b
11/22/2021 Job/Order No: Pro osal Pa a 10
PART NO S DESCRIPTIONQTY
31-00-UT02 p o s ery ioinY F7P770acuum orme - eam ess 1
31-SB-0001 Squad Bench seat cushion cut-outs: NONE 1
31-SB-0003 -- Post And Wheel Cups: NONE 1 _
PAINT-STRIPES -DECALS 1
32-PT-UNCT -- Undercoating : Per QVM Guidelines, STD 1
32-DC-0001 Reflective White Tape: On edges of Exterior Door Frame 1
32-DC-0011 Reflective/Prismatic Tape: NONE 1
32-PT-020B S Overall faint color single color body and cap Pierce Reel 90 1
32-PT-2000 Lettering: NONE 1
12-ZZ-ZZZZ -- 1
DETAIL 1
33-KK-NSSB Decals: NO SMOKING &SEATBELT, installed, cab& pt. area. 1 >
SHIP LOOSE ITEMS 1
13-00-0200 --*Check front of W/O under chassis section for Add' items* 1
ZZ-ZZ-ZZZZ -- 1 0
34-GL-4000 ABS Glove box Grey ABS dispenser: One, Shipped Loose 1
31-YZ-0907 -- Non-Compliant to J3058, 3.11.3 cabinets shall not come open in transit 1 0
31-ZZ-Z000 -- 1
ZZ-ZZ-ZZZZ
34-KK-KDEC Decals: KKK/DOT Pkg, Blue/White reflective-Ship Loose 1 0
34-RF-STAR Decals:Install 32"Star of Life on Van Roof 1
ZZ-ZZ-ZZZZ -- 1
34-KL-0010 AEV Logos: Installed on unit per AEV standard locations 1CD
N
34-MH-05SL < Fire Extinguisher, ABC Powder, 5-ound, shipped loose, Std 1 CN
Part No: EXTI-01
0
34-SB-0003 Post and Wheel Cups: NONE 1
34-XX-0001 Primary Cot: NONE included 1
ZZ-ZZ-ZZZZ -- 1 CL
34-XX-0002 Secondary Stretcher: NONE included 1
ZZ-ZZ-ZZZZ -- 1
34-XX-5000 < Indemnification Statement 1
The purchaser agrees to defend, indemnify and hold REV harmless from any claims, costs
(including actual attorneys' fees), damages and liabilities caused in whole or in part by any 0
alteration or modification of, or changes or additions to the Purchased Products OR use of
product for purposes it was not designed or intended for.
GENERAL CONVERSION 1
23-41-171H S 2021 Sprinter ter 500 Van high roof 1 °" VVB (2021 FSA Cone pkg) 1
36-AA-0001 WORK ORDER STATUS: 1 0.4
00-90-0301 -- For Confirmation 1
04
36-CO-0001 --CHANGE ORDER POLICY 1 r-
36-CO-0010 < --After Confirmation, Prior to Engineering 1
Change Fee is $50 Per Item, Plus Option Cost
36-CO-0020 < --After Confirmation,After Engineering Start 1 0
Change Fee is $100 Per Item, Plus 150% Option Cost 0
Special order or non-stocking parts that are purchased for any ordered option that is
subsequently deleted will be charged for and shipped loose.
36-CO-0030 < --After Confirmation,After Production Start 1
Change Fee is $100 Per Item, Plus 200% Option Cost
Additional labor charges above option costs may apply depending upon level of installation
of affected part.
Special order or non-stocking parts that are purchased for any ordered option that is
subsequently deleted will be charged for and shipped loose.
Changes after production starts are the most disruptive.
m
ZZ-ZZ-ZZZZ -- 1
36-EO-0001 --***END OF ORDER*** 1
Packet Pg. 1816
1.2.c
stryker
2022 rescue
Quote Number: 10426476 Remit to: Stryker Medical
P.O. Box 93308
Version: 1 Chicago, IL 60673-3308
Prepared For: MONROE COUNTY FIRE RESCUE Rep: Alex Eidson y
Attn: Email: alex.eidson@stryker.com
CJ
Phone Number:
Quote Date: 09/09/2021
r
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Expiration Date: 01/28/2022 CD
4-
0
W
Delivery Address End User-Shipping - Billing Bill To Account
CL
Name: MONROE COUNTY FIRE Name: MONROE COUNTY FIRE Name: MONROE COUNTY FIRE L_
RESCUE RESCUE RESCUE
Account#: 1289762 Account #. 1289762 Account#: 1289762
_.__, ..... :............ _ __ .. . _,.....__
Address: 490 E 63RD ST STE 160 Address: 490 E 63RD ST STE 160 Address: 490 E 63RD ST STE 160
r- _
MARATHON MARATHON MARATHON eC
____m.___
Florida 33050-3961 Florida 33050-3961 Florida 33050-3961
r
Equipment Products:
Rroduct D�scraptlar2tt► Sect 1'rice Totaloi
1.0 6506000000 Power-PRO XT 1 r
r
1.1 6085033000 PR Cot Retaining Post y
1.2 7777881669 3 Yr X-Frame Powertrain Wrnty
._............. .._..... -
1.3 7777881670 2 Yr Bumper to Bumper Warranty
CL
1.4 6506026000 Power Pro Standard Components
...._
1.5 6500001430 X-RESTRAINT PACKAGE
__.___..._...__._ _.._.,. ---- , .__._..___..._.._,.__ D
1.6 0054030000 DOM SHIP (NOT HI, AK, PR, GM) y
-- - _._... _._ ._._-...._.._.. . - -- _.... ...,........... cJ
1.7 650606160000 ONE PER ORDER, MANUAL, ENG OPT
18 6500082000 Knee-Gatch/Trendelenburg
1.9 6506038000 Steer Lock Option
...... -:,,
1.10 6092036018 3 Hook
D
1.11 6506127000 Power-LOAD Compatible Option "L
1.12 6500027000 1 Charger,2 SMRT Batteries12V DC Cable
1.13 6500003130 KNEE CATCH BOLSTER ..._..
- -
R MATRSS, XPS
1.14 6506040000 XPS Option
1.15 6506036000 No HE Section 02 Bottle
1.16 0054200994 NO RUNNER
............. _ .... .....:.....
1.17 6500315000 3 Stage IV Pale PR Option
1
Stryker Medical-Accounts Receivable-accoi3utsreceivable(,a?stiyker.cocn-PO BOX 93308-Chicago,IL 60673-3308
Packet Pg. 1817
1.2.c
ryke
2022 rescue
Quote Number: 10426476 Remit to! Stryker Medical F®
P.O. Box 93308
Version: 1 Chicago, IL 60673-3308
Prepared For: MONROE COUNTY FIRE RESCUE Rep: Alex Eidson y
Attn: Email: alex.eidson@stryker.com
CJ
Phone Number:
Quote Date; 09/09/2021
cv
Expiration Date; 01/28/2022 CD
cv
4-
W
Product E�escc1ptaan tQty 9e11 Frtce Total
650601200( .. ,... .._ CL
1.18 3 STANDARD FOWLER
......... .. -...... _--------------- ------
1.19 639000010902 LABEL, WIRELESS `—
.. ....... ........
1.20 6500160000 Base Storage Net >
1.21 6500147000 Equipment Hook
1.22 6500241000 Fowler 02 Bottle Holder
.. _.. .... _..... _.
Equipment Total:
........_ W
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N
Price Totals:
cv
Grand Total.
Prices: In effect for 90 days
Terms: Net 30 Days CL
Contact your local Sales Representative for more information about our flexible
payment options.
CJ
CL
2
Stryker Medical-Accounts Receivable-accouutsreceivablepstiyker.com-PO SOY 93308-Chicago,IL 60673-3308
Packet Pg. 1818
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FSA Cooperative Purchasing Program
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SHERIFFS ASSOCIATION
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Contract Terms and Conditions
9 9
Packet Pg. 1824
1.2.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Contents y
1.0 General Conditions.......................................................................................................................................5
1.01 BID CORRESPONDENCE ....................................................................................................................5
1.02 PURPOSE...........................................................................................................................................6 °®
LU
1.03 TERM OF CONTRACT.........................................................................................................................6
1.04 QUANTITI ES ......................................................................................................................................6
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1.05 SHERIFF AS COUNTY CONSTITUTIONAL OFFICER.............................................................................6
1.06 FUNDING...........................................................................................................................................6
1.07 CURRENCY.........................................................................................................................................6 )
T-
1.08 GENERAL DEFINITIONS.....................................................................................................................7CD
cv
1.09 ELIGIBLE PURCHASERS OF CONTRACT..............................................................................................8
1.10 LEGAL REQUIREMENTS.....................................................................................................................8
1.11 PATENTS & ROYALTIES .....................................................................................................................8
CL
1.12 FEDERAL AND STATE STANDARDS....................................................................................................9
1.13 UNDERWRITERS' LABORATORIES.....................................................................................................9 >
2
1.14 AMERICANS WITH DISABILITIES ACT................................................................................................9
1.15 REASONABLE ACCOMMODATION ....................................................................................................9
1.16 MINORITY BUSINESS ENTERPRISE (MBE) .........................................................................................9
1.17 ANTI-DISCRIMINATION.....................................................................................................................9
1.18 BEST COMMERCIAL PRACTICES......................................................................................................10
LU
1.19 PUBLIC ENTITY CRIMES (PEC) .........................................................................................................10
1.20 TAX EXEMPTION .............................................................................................................................10
1.21 TAXES..............................................................................................................................................10
1.22 ORDER OF PRECEDENCE IN THE EVENT OF CONFLICT ...................................................................10
0
1.23 COMMUNICATIONS........................................................................................................................10 y
1.24 CLARIFICATION AND ADDENDA......................................................................................................11
1.25 SIGNED BID CONSIDERED AN OFFER..............................................................................................11
1.26 ASSIGNMENT OF CONTRACT..........................................................................................................11
1.27 TERMINATION OF PRODUCT LINE ..................................................................................................12
1.28 METHOD OF AWARD......................................................................................................................12
1.29 DEMONSTRATION OF COMPETENCY..............................................................................................12
1.30 VENDOR ABILITY TO PERFORM ......................................................................................................13
Page 1
2020-2023 Fire Rescue Vehicles&Other Equipment
Packet Pg. 1825
1.2.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
1.31 FINANCIAL RESPONSIBILITY............................................................................................................13
1.32 QUALITY AND SAFETY.....................................................................................................................13
1.33 NONCONFORMANCE......................................................................................................................13
1.34 GRATUITIES.....................................................................................................................................14 °®
LU
1.35 TIE BIDS...........................................................................................................................................14
1.36 RIGHT TO AUDIT .............................................................................................................................14
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1.37 LIABILITY, INSURANCE, LICENSES AND PERMITS............................................................................15
1.38 BID BONDS, PERFORMANCE BONDS, AND CERTIFICATES OF INSURANCE ....................................15
1.39 ELIMINATION FROM CONSIDERATION...........................................................................................15 >)
1.40 COLLUSION .....................................................................................................................................15
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1.41 DEFAULT .........................................................................................................................................16
1.42 PROTESTS AND ARBITRATION ........................................................................................................16
1.43 NONPERFORMANCE.......................................................................................................................17
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1.44 SEVERABILITY..................................................................................................................................18
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1.45 TERMINATION FOR CAUSE .............................................................................................................18 >
1.46 TERMINATION WITHOUT CAUSE....................................................................................................18
1.47 CONTRACT ADVERTISMENT AND USE OF LOGO ............................................................................19
2.0 BIDDER INSTRUCTIONS .............................................................................................................................20
2.01 FIRST YEAR BIDDER QUALIFICATIONS ............................................................................................20
2.02 LICENSING & FACILITIES..................................................................................................................20
2.03 INSURANCE AND INDEMNIFICATION .............................................................................................21
2.04 SPECIFICATIONS..............................................................................................................................22
2.05 FIXED PRICES...................................................................................................................................23
2.06 SEALED BIDS....................................................................................................................................23
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2.07 EXCEPTIONS TO TERMS AND CONDITIONS ....................................................................................23 y
2.08 MISTAKES........................................................................................................................................23 ?�
2.09 EQUIVALENTS .................................................................................................................................23 m
2.10 MANDATORY PRE-BID MEETING ....................................................................................................24
2.11 QUALIFICATION ..............................................................................................................................24
2.12 PRICES QUOTED..............................................................................................................................25
2.13 OPTION PRICING.............................................................................................................................25
2.14 SUBMITTAL OF BID .........................................................................................................................26
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Cooperative Purchasing Program
Contract Terms and Conditions
2.15 EXECUTION OF BID .........................................................................................................................27
2.16 MODIFICATION OR WITHDRAWALS OF BIDS .................................................................................27
2.17 LATE BIDS........................................................................................................................................27
2.18 PUBLIC BID OPENING......................................................................................................................28 °®
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2.19 DETERMINATION OF RESPONSIVENESS .........................................................................................28
2.20 RESPONSIBLE BIDDER CRITERIA......................................................................................................28
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2.21 BASIS FOR AWARD..........................................................................................................................28
2.22 FIRM BID .........................................................................................................................................29
2.23 MINOR IRREGULARITIES/ RIGHT TO REJECT..................................................................................29 >)
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2.24 CONE OF SILENCE ...........................................................................................................................29
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3.01 GENERAL REQUIREMENTS FOR ALL VEHICLES AND EQUIPMENT..................................................30
3.02 STATEMENT OF AUTHORITY...........................................................................................................30
3.03 VENDOR CONTACT INFORMATION ................................................................................................30
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3.04 OPTION TO RENEW & PRICE ADJUSTMENT....................................................................................30
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3.05 ADDITIONS AND DELETIONS...........................................................................................................31 >
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3.06 EQUITABLE ADJUSTMENT...............................................................................................................31
3.07 DISCOUNTS.....................................................................................................................................31
3.08 CONDITIONS ...................................................................................................................................31
3.09 PRODUCTION CUTOFF....................................................................................................................31
LU3.10 FACILITIES .......................................................................................................................................32
3.11 SUBSTITUTIONS ..............................................................................................................................32
3.12 EMERGENCY LIGHT AND SIREN CERTIFICATION STANDARDS........................................................32
3.13 FACTORY INSTALLED.......................................................................................................................32
3.14 VENDOR INSTALLED........................................................................................................................33
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3.15 NON-SCHEDULED OPTIONS............................................................................................................33 y
3.16 REMOUNT (AMBULANCE) ..............................................................................................................33 ?�
3.17 FORCE MAJEURE.............................................................................................................................34 m
3.18 DELIVERY TIME................................................................................................................................35
3.19 ORDER.............................................................................................................................................35
3.20 VEHICLE DELIVERY ..........................................................................................................................36
3.21 INSPECTION AND ACCEPTANCE......................................................................................................37
3.22 REGISTRATION, TAG AND TITLE......................................................................................................37
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Cooperative Purchasing Program
Contract Terms and Conditions
3.23 CAB AND CHASSIS PURCHASES.......................................................................................................38
3.24 INVOICING AND PAYMENTS ...........................................................................................................38
3.25 WARRANTY REPAIRS AND SERVICE ................................................................................................38
3.26 INADEQUATE SERVICE ....................................................................................................................38 °®
3.27 REPORTING: PURCHASE ORDERS & QUARTERLY REPORTS............................................................39
3.28 ADMINISTRATIVE FEE .....................................................................................................................40
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3.29 LIQUIDATED DAMAGES ..................................................................................................................41
Appendix A— Drug-Free Workplace Form....................................................................................................42
Appendix B— Insurance Checklist Form........................................................................................................43 >)
Appendix C—Vendor Change Form..............................................................................................................44
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Appendix D - Confirmation of Order Form ...................................................................................................45
Appendix E— Manufacturer Authorization Form ..........................................................................................46
AppendixF— Quarterly Report.....................................................................................................................47
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AppendixG — Bid Calendar ...........................................................................................................................48
Appendix H — FSA Bid System Data Input Instructions for Bidders..............................................................49
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Appendix H — FSA Bid System Data Input Instructions for Bidders—Continued .........................................50 0.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
1.0 General
1.01 BID CORRESPONDENCE >
All correspondence regarding this bid should be directed to the Florida Sheriffs Association (FSA) using the contact
information shown below. Please be sure to reference the bid number and your contact information.
The contacts for this bid are:
Lisa Gregor, FSA Cooperative Purchasing Program Coordinator
E-mail. 1 e,,e ;;�i e r o'
Phone:850-877-2165 ext.5831
Fax : 850-878-5115 cv
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Craig Chown, FSA Cooperative Purchasing Program Manager y
Phone:850-877-2165 ext 5833
Fax : 850-878-5115 CL
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Communication for this Invitation to Bid should be identified by contract number and title and directed to:
Florida Sheriffs Association
Attn:Cooperative Purchasing Program Coordinator
2617 Mahan Drive
Tallahassee, FL 32308
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
1.02 PURPOSE
The purpose of this bid is to establish a thirty-six(36) month contract with manufacturers and authorized dealers for the
purchase of vehicles and equipment on a "no trade-in basis".
Trade-ins are not addressed in this contract. If a purchaser has a desire to offer vehicles/equipment for trade to the >
vendor,the purchaser and dealer may do so at their sole discretion,separate and apart from this contract.
1.03 TERM OF CONTRACT
This contract shall remain in effect for one(3)three year from date of contract execution by the FSA,and may be renewed
by mutual agreement,at the sole option and discretion of the FSA, pursuant to the terms of Section 3.04.
The term of contract begins May 1,2020 and ends March 31,2023. T.
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Contract extensions will only be executed when the FSA determines, based on then-existing conditions, that it is in the
best interest of the FSA and the purchasers to do so. W
1.04 QUANTITIES
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FSA does not guarantee quantities future contract sales.Vendors are expected to engage in business marketing and sales
best practices to participate in the contract.
1.05 SHERIFF AS COUNTY CONSTITUTIONAL OFFICER
The Offices of the Sheriff in the State of Florida are constitutional offices of the State of Florida. Each has the authority
either individually or collectively to execute contracts for all goods and services for the proper conduct of that office. S
Section 30.53, Florida Statutes, exempts the sheriffs' offices from the provisions of the Florida Statute that would CD
otherwise require sealed and competitive bidding procedures. T.
It is the FSA's practice to give consideration to the prices offered, but the Office of the Sheriff is not required by law to
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accept the lowest priced proposal and may reject any or all of the proposals without recourse. Bidders are solely
responsible for their own bid preparation costs and nothing in this solicitation in any way obligates the participating
sheriffs'offices for any payment for any activity or costs incurred by any bidder in responding to this solicitation.
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1.06 FUNDING
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In the case of certain purchasers, including state agencies, funds expended for the purposes of the contract must be (n
appropriated by the Florida Legislature, the individual participating agency or the agency's appropriating authority for y
each fiscal year included within the contract period. For such agencies, their performances and obligations to pay for
products or services under any resulting contract, or purchase order, are contingent upon such an annual appropriation m
by the Legislature, individual agency or by the appropriating authority. Therefore, any contract or purchase order with
such an agency shall automatically terminate without penalty or termination costs in the event of non-appropriation.
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1.07 CURRENCY
All transaction amounts, bids, quotes, provisions, payments or any part of this contract relating to currency are to be
made in United States Dollar.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
1.08 GENERAL DEFINITIONS
a) Bidder:A proposer or enterprise that submits a formal offer to the FSA Cooperative Purchasing Program Administrator in _
accordance with the Contract Terms and Conditions. W
b) Bid System:The online forum used for the submission of electronic bids and review of bid results for the specifications >
connected to this Invitation to Bid.VendorLink is the software used for this bid.
c) Dealer:A manufacturer's certified representative,authorized by the manufacturer to market,sell,or provide,the vehicles
or equipment for the FSA Cooperative Purchasing Program. Dealers may be vendor-owned and controlled, in whole or in
part,or independently owned and controlled.
d) End User:The person or entity who ultimately uses or is intended to use a product or for whom a product is designed for
use.
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e) Factory: Refers to the manufacturer produced products. cv
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f) Florida Sheriffs Association Cooperative Purchasing Program(FSA):The entity that administeres the Invitation to bid and y
contract administration functions for this contract.
g) Fleet Advisory Committee:An employee of a sheriff's office or local government,or any other person who FSA identifies CL
as subject matter expert,who assists with the development of bid specifications and the evaluation of bid responses. The
Fleet Advisory Committee makes recommendations to the FSA and is not responsible for final awards.
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h) Invitation to Bid: A competitive solicitation and award process established through the issuance of an invitation to 0.
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vendors, dealersand manufacturers to submit a price offer on a specific product to be provided. This term shall include
the bid specifications available to bidders on the bid system and references to solicitation documents.The term shall not
include request for proposals, request for quotes, request for letters of interest, or the solicitation of purchase orders
based on oral or written quotations. '✓
i) Manufacturer:The original producer or provider of vehicles or equipment offered on this contract. u_
j) Manufacturer's Suggested Retail Price (MSRP): Manufacturer's Suggested Retail Price (MSRP) represents the
Manufacturer's recommended retail selling price, list price, published list price, or other usual and customary price that
would be paid by the Purchaser. The following are acceptable sources of current MSRPs and MSRP Lists for use in u_
submission of the bid solicitation and the resulting contract:
1. Manufacturer's Annual U.S. Price Book
2. Manufacturer's official website
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k) Non-Scheduled Options: Any optional new or unused component, feature or configuration that is not included or listed <
in the base vehicle specifications or options. !n
1) Production Cutoff: A term used by manufacturers to notify dealers that the factory has reached maximum capacity for 0i
orders. Vehicle manufacturers use this term when referring to any given model year for production.
m) Published List Price: A standard "quantity of one" price currently available to government and educational purchasers, c
excluding cooperative,volume discounts,or other discounts.
n) Purchase Order: A request for order from a purchaser to an awarded vendor for an item that has been awarded on this
Contract. Purchaser orders placed using this contract formalize the terms and conditions of this contract under which a
vendor furnishes vehicles or equipment to a purchaser.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
o) Purchaser: A purchaser is an entity that seeks to obtain vehicles off this contract by meeting the eligible user criteria or
with vendor approval.
p) Remount:To remove the ambulance box from an existing vehicle and mount it to a new vehicle cab and chassis.
q) Specification Bid Document: The specification bid document contains the minimum base requirements and bond W
requirements for each specification within the competitive bid.This document also contains submission of bid pricing and
discount,and must be included as part of the Submittal of Bid.
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r) Third Party Supplier: Businesses external to a bidder or vendor that provide products or services which contribute to the
overall finished vehicle. Third Party Suppliers are contractors under the direction and responsibility of the bidder or
vendor. Third party suppliers may also be referred to as upfitters or remount service providers within this document.
s) Vendor: The bidder that has been awarded and agrees to provide products, vehicles, or equipment, which meet the
requirements and base specifications to eligible purchasers. The vendor must agree to the contract terms and conditions CD
before being awarded the contract.
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t) Vendor Installed:A product or service provided by the vendor or other third party; not the factory.
1.09 ELIGIBLE PURCHASERS OF CONTRACTCL
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Awarded bids,or contract prices,will be extended and guaranteed to any unit of local government or political subdivision
of the State of Florida. This includes, but is not limited to counties, municipalities, sheriffs' offices, clerks, property
appraisers,tax collectors,supervisors of elections,school boards or districts,water management districts, police and fire 0.
departments, emergency response units, state universities and colleges, special districts,or other state, local or regional
government entities within the State of Florida.
All purchasers are bound by state law, local ordinances, rules and regulations for purchases made under this contract. W
Participating agencies cannot guarantee any order other than those ordered by the individual agency.
In addition, bids can be extended and guaranteed to other entities approved by manufacturers to participate in this
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contract to include out of state sales. Vendors are governed by their manufacturer's agreement, and must agree to the
terms and conditions of this contract. Vendors that wish to extend contract pricing to entities other than those defined
here are governed by their manufacturer's agreement,and must agree to the terms and conditions of this contract.
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1.10 LEGAL REQUIREMENTS
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Federal, state, and local laws, ordinances, rules and regulations that affect the items covered herein apply. Lack of
knowledge by the bidder or vendor will not be cause for relief from responsibility. y
1.11 PATENTS & ROYALTIES
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The bidder,without exception shall indemnify and hold harmless the FSA and its employees from liability of any nature
or kind,including costs and expenses for,or on account of,any copyrighted, patented,or unpatented invention,process,
or article manufactured or used in the performance of the contract,including its use by the FSA or a purchaser.
If the bidder uses any design,device or materials covered by letters, patent, or copyright, it is mutually understood and
agreed,without exception,that the bid prices shall include all royalties or cost arising from the use of such design,device,
or materials in any way involved in the work.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
1.12 FEDERAL AND STATE STANDARDS
It is the intent of FSA that all specifications herein are in full and complete compliance with all federal and State of Florida
laws, requirements, and regulations applicable to the type and class of commodities and contractual services being
provided.This includes, but is not limited to, Federal Motor Vehicle Safety Standards (FMVSS), Occupational Safety and >
Health Administration (OSHA), Environmental Protection Agency (EPA) Standards, Society of Autmomotive Engineers
(SAE), Fire Apparatus Vehicle Standards,and Federal Ambulance Standards(KKK-A-1822F),which includes all subsequent
change notices. All fire apparatus manufacturers must meet the National Fire Protection Association (NFPA) 1901 and
1906 standards.
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In addition, an applicable federal or state laws that become effective during the term of the Contract, regarding the
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commodities and contractual service specifications, safety, and environmental requirements shall immediately become
part of the Contract.The vendor shall meet or exceed any such requirements of the laws and regulations. If an apparent
conflict exists,the vendor shall contact the FSA Cooperative Purchasing Program Administrator immediately.
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The bidder shall obtain and pay for all licenses, permits and inspection fees for this bid submission and contract. c
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1.13 UNDERWRITERS' LABORATORIES
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Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be Underwriters'
Laboratories, (U.L.), listed or re-examination listing where such has been established by U.L.for the item(s) offered and
furnished. >
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1.14 AMERICANS WITH DISABILITIES ACT
To request this material in accessible format, sign language interpreters, information on access for persons with
disabilities, or any accommodation to review any document or to participate in any FSA proceeding, please contact FSA CD
Human Resources at(850)877-2165 five days in advance to initiate your request.TTY users may also call the Florida Relay
Service at 711. u_
1.15 REASONABLE ACCOMMODATION
In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the bid
opening because of a disability must contact the FSA Human Resources at(850)877-2165.
1.16 MINORITY BUSINESS ENTERPRISE (MBE) y
The policy of the Florida Sheriffs Association is that Minority Business Enterprises (MBE) shall have the opportunity to y
participate in this invitation to bid.Such process would be for supplying goods and services to FSA and Purchasers.
1.17 ANTI-DISCRIMINATION
The bidder certifies that he/she is in compliance as applicable by federal or state law with the non-discrimination clause c
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment
opportunity for all persons without regard to race,color, religion,sex or national origin.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
1.18 BEST COMMERCIAL PRACTICES
The apparent silence of a specification and supplemental specifications as to any details or the omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best commercial practices,size,and
design are to be used.
All workmanship is to be first quality.All interpretations of the specifications shall be upon the basis of this statement.
1.19 PUBLIC ENTITY CRIMES (PEC)
In accordance with the Public Entity Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list maintained by the State of Florida Department of Management Services following a
conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, r
may not submit bids on leases of real property to public entity,may not be awarded or perform work as a vendor,supplier, CD
sub-vendor, or consultant under a contract with a public entity, and may not transact business with any public entity in
excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
1.20 TAX EXEMPTION CL
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All State and Federal tax exemptions applicable to the units of local government of the State of Florida will apply, as
appropriate certifications are furnished. Purchasers shall comply with all federal,state and local tax requirements. >
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The Florida Sheriffs Association is a 501(c)3 organization and is exempt from all Federal Excise and State Sales Taxes.State
Sales Tax and Use Certificate Number is 85-8012646919C-3.
1.21 TAXES '✓
Customers making a purchase pursuant to the awarded bid are generally exempt from Federal Excise and State Sales Tax.
It is the responsibility of the vendor to verify that the purchaser is exempt by obtaining the purchaser's Federal Excise andCD
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State Taxes and Use Certificate Number. cv
1.22 ORDER OF PRECEDENCE IN THE EVENT OF CONFLICT
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In the event of conflict,the conflict may be resolved in the following order of priority(highest to lowest):
1. Addenda to Contract Terms and Conditions, if issued
2. Contract Conditions
3. Addenda to Specification Bid Document, if issued y
4. Specification Bid Document
5. Bidder Instructions as
6. General Conditions
1.23 COMMUNICATIONS
Communications between a proposer, bidder, lobbyist or consultant and FSA are limited to matters of process or
procedure and shall be made in writing to the contact persons identified in Section 1.01 of this procurement.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Bidders should not rely on representations,statements,or explanations other than those made in this Bid or in any written
addendum to this Bid,and no oral representations,statements,or explanations shall be deemed to bind the FSA or eligible
users.
1.24 CLARIFICATION AND ADDENDA
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Any questions or clarifications concerning the Invitation to Bid shall be submitted by e-mail to ,. .The bid
title and number should be referenced on all correspondence. Final questions must be received by the date for Request
for Clarification stated on the Bid Calendar. Questions and answers will be posted to the FSA Cooperative Purchasing
Program website on the date indicated on the Bid Calendar.
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Interpretation of specifications or solicitation documents will not be made verbally. If any verbal clarifications are
provided,they are without legal effect.
Questions received after the cone of silence date listed on the bid calendar will not be addressed. The FSA reserves the
right address technical questions.
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The FSA shall issue a Formal Addendum if substantial changes which impact the submission of bids are required.Any such y
addenda shall be binding on the bidder and shall become a part of the solicitation document. In the event of conflict with
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the original specifications, addenda shall govern to the extent specified. Subsequent Addenda shall govern over prior
Addenda only to the extent specified.
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FSA will make every attempt to e-mail updates to registered bidders. However, posting on the FSA website constitutes
proper notice of addenda.
The bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided. Failure to
acknowledge Formal Addendum shall deem the bid non-responsive; provided, however, that pursuant to section 2.26,
the FSA may waive this requirement in its best interest. The FSA will not be responsible for any explanation or W
interpretation made verbally or in writing except those made through the posting of a Formal Addendum.
The bid submission constitutes acknowledgement of the addenda to the specifications. Bids that fail to account for the
addenda shall reflect in bids being declared nonresponsive; however,that pursuant to Section 2.26, the FSA may waiveCD
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this requirement in its best interest.
After the start of the contract term, FSA will notify all awarded vendors of any addenda and will require acknowledgement U_
of the new terms and conditions. If the awarded vendor does not agree to the new terms and conditions,the vendor's
award can be removed or replaced by another vendor or qualified, responsive bidder.
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1.25 SIGNED BID CONSIDERED AN OFFER y
The signed Bid shall be considered an offer on the part of the bidder,which offer shall be deemed accepted upon approval y
by the FSA and in case of default on the part of successful bidder,after such acceptance,the FSA may procure the items
or services from other sources.The bid submission must be signed by an authorized representative. m
An electronic signature may be used and shall have the same force and effect as a written signature.
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1.26 ASSIGNMENT OF CONTRACT
No right or interest in this Contract may be assigned, transferred, conveyed, sublet or otherwise disposed of, without
prior written consent of the FSA.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
If the original vendor sells or transfers all assets or the entire portion of the assets used to perform this Contract, a
successor-in-interest must perform all obligations under this Contract. FSA reserves the right to reject the acquiring entity
as a vendor.A change of name agreement does not change the contractual obligations of the vendor.
1.27 TERMINATION OF PRODUCT LINE
If an vendor terminates a product line(manufacturer or brand),the vendor is required to notify the FSA within 10 business
days of the decision not to retain the product line.
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In the event a manufacturer reassigns the product line to an alternate vendor, the manufacturer and the vendor are
required to immediately notify the FSA in writing of the change within 10 business days confirming the reassignment. If
the vendor is not already an approved FSA vendor, the vendor is required to apply to the FSA to become an approved
vendor prior to conducting any qualified sales. The vendor and the manufacturer are required to honor the contract
pricing and all of the applicable terms and conditions throughout the remaining term of the contract.
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1.28 METHOD OF AWARD
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The award is made to responsive and responsible bidders. FSA uses its discretion in determining if bids meet the
requirements of this solicitation.
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The FSA reserves the right to make multiple awards within a specification, if deemed in the best interest of the FSA and
the purchasers.
Awards will be posted on the FSA website according to the date posted in the bid calendar.
1.29 DEMONSTRATION OF COMPETENCY
Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient '✓
financial support,equipment and organization to ensure they can satisfactorily execute the services if awarded a contract
under the terms and conditions herein stated. u_
The terms "equipment" and "organization" as used herein shall be construed to mean a fully equipped and well
established company in line with the best business practices in the industry and as determined by the FSA.
The FSA may consider any evidence available regarding the financial,technical and other qualifications and abilities of a
Bidder, including past performance with the FSA in making the award.
The FSA may require Bidders to show proof that they have been designated as authorized representatives of a y
manufacturer or supplier which is the actual source of supply. In these instances,the FSA may also require information
from the source of supply regarding the quality,packaging and characteristics of the products.Any conflicts between this ur
material information provided by the source of supply and the information contained in the bid submission may render
the bid nonresponsive. 0i
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Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from
firms which are regularly engaged in the business of providing the goods or services as described in this Bid. c
Information submitted in the bid may not be plagiarized and,except in the case of materials quoted from this solicitation
or developed by the manufacturer, must be the original work of the individual or company that submits the bid for
evaluation.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
1.30 VENDOR ABILITY TO PERFORM
During the contract period, FSA may review the vendor's record of performance to ensure that the vendor is providing
sufficient financial support,equipment and organization.
If the FSA determines that the vendor no longer possesses the financial support,equipment and organization in order to >
comply with this section, FSA has the authority to immediately terminate the contract awarded.
By responding to this procurement the vendor warrants that,to the best of his or her knowledge,there is no pending or
threatened action, proceeding, or investigation, or any other legal or financial condition that would in any way prohibit,
restrain,or diminish the vendor's ability to satisfy the obligations of the Contract. The vendor warrants that neither it nor
any affiliate is currently on the convicted vendor list maintained pursuant to section 287.133 of the Florida Statues,or on
any similar list maintained by any other state or the federal government. The vendor shall immediately notify the FSA
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and the purchaser in writing if its ability to perform is compromised in any manner during the term of the contract.
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1.31 FINANCIAL RESPONSIBILITY
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Bidder affirms by the signature on the contract signature page that the bidder:
• Has fully read and understands the scope,nature,and quality of work to be performed or the services to be rendered
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under this bid,and has the adequate facilities and personnel to fulfill such requirements;
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• Accepts the financial responsibility associated with this bid,and declares that he or she has the access to capital (in >
the form of liquidity or credit lines) in order to meet the financial demands of such award;and
• Has assessed the financial responsibility required to serve the contract as bid,including such details as the obligations
to perform all specifications bid and quantities that could be ordered,as well as timing of payment from purchasers,
which can be 45 days from receipt of invoice.
1.32 QUALITY AND SAFETY
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All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid
shall be new.The items bid must be new, the current model year, of the best quality, and highest grade workmanship u_
that meet or exceed federal safety standards.
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Products requiring certification should require certification of options in cases where non-certified options could result in
the decertification of the original product or warranty. In all cases where options are not certified, the vendor must y
disclose to the end user that the non-certified options are not required to be certified. All options must meet or exceed
federal safety standards. cn
1.33 NONCONFORMANCE
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Items may be tested for compliance with specifications. Items delivered that do not conform to specifications may be
rejected and returned at the vendor's expense. Items not meeting the specificiations and items not delivered within a
reasonable period of time after expected delivery date may be purchased outside of the FSA contract.
Any violation of these stipulations may also result in:
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Contract Terms and Conditions
• Vendor's name being removed from the awarded vendor list.
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• FSA and purchasers being advised not to do business with vendor. 0)
1.34 GRATUITIES
Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the
FSA or the Fleet Advisory Committee,for the purpose of influencing consideration of this bid.
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1.35 TIE BIDS ca
FSA has the right to award multiple bidders the primary or alternate award in the event of a tie.
In the event the FSA desires to break tie bids, and both businesses have qualifying drug-free work programs, the
award will be made using the following criteria: CD
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• Bidder within the State of Florida 0)
• Vendors performance record with purchasers
• Coin toss CL
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1.36 RIGHT TO AUDIT >
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Vendor shall establish and maintain a reasonable accounting system that enables FSA to readily identify vendor's sales.
FSA and its authorized representatives shall have the right to audit and to make copies of all related records pertaining to
this contract, including all government sales and eligible users information whether kept by or under the control of the
vendor, including, but not limited to those kept by its employees,agents,assigns,successors, sub-vendors,or third party
suppliers in whatever form they may be kept—written or electronic.Such records shall include,but not be limited to: r
• Accounting records, including paid vouchers,cancelled checks,deposit slips, ledgers,and bank statements;
• Written policies and procedures;
• Subcontract files(including proposals of successful and unsuccessful bidders, bid recaps, etc.);
• Original estimates or work sheets; u_
• Contract amendments and change order files;
• Insurance documents;or
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• Memoranda or correspondence.
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Vendor shall maintain such records during the term of this Contract and for a period of three(3)years after the completion (n
of this Contract. At the vendor's expense and upon written notice from FSA, the vendor shall provide such records for �+
inspection and audit by FSA or its authorized representatives.Such records shall be made available to FSA during normal
business hours within three business days of receipt of the written notice. FSA may select the vendor's place of business m
or offsite location for the audit. The FSA may also request the vendor provide requested records via e-mail.
Vendor shall ensure FSA has these rights with vendor's employees, agents, assigns, successors, and third party supplier
and the obligations of these rights shall be explicitly included in any subcontracts or agreements formed between the
vendor and any sub-vendors to the extent that those subcontracts or agreements relate to fulfillment of the vendor's
obligations to FSA.
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Contract Terms and Conditions
Professional fees, personnel costs and travel costs incurred by FSA under its authority to audit and not addressed
elsewhere will be the responsibility of FSA. However, if the audit identifies under reporting, overpricing or overcharges
in excess of three percent(3%)of the total contract billings,the vendor shall reimburse FSA for the total costs of the audit
not to exceed$5,000. If the audit discovers substantive findings related to fraud,misrepresentation,or non-performance, W
FSA may recoup all the costs of the audit work from the vendor.
Any adjustments or payments that must be made as a result of any such audit or inspection of the vendor's invoices or W
records shall be made within a reasonable amount of time. This time period shall not exceed 60 days from FSA's
presentation of findings to the vendor.
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FSA has the right to assess damages or seek reimbursements or refunds based on audit results.
1.37 LIABILITY, INSURANCE, LICENSES AND PERMITS
Where bidders are required to enter or go onto FSA or purchaser property to deliver materials or perform work or services
CD
as a result of a bid award,the vendor will assume the full duty,obligation and expense of obtaining all necessary licenses,
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permits and insurance and assure all work complies with all applicable county and municipal code requirements. c
The bidder shall be liable for any damages or loss to the FSA or purchaser occasioned by negligence of the bidder or any
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person the bidder has designated in the completion of the contract as a result of his or her bid.
CL
1.38 BID BONDS, PERFORMANCE BONDS,AND CERTIFICATES OF INSURANCE
Bid Bonds shall be submitted with the bid in the amount of five(5) percent of each item bid.
After acceptance of bid,the FSA will notify the successful bidder to submit the applicable certificates of insurance in the
amounts specified in the Bidder Instructions,Specification Bid Document or Insurance Checklist.
A letter from a bonding company licensed to do business in Florida must be submitted with the bid stating that the
manufacturer will provide a 100%Performance Bond between the bidder and the purchaser upon award of this bid and
upon request of the purchaser. Purchaser may request a performance bond from a vendor. Performance Bonds are
recommended with pre-payment and will be at the expense of the requesting agency. Purchasers should determine the
CD
best practice in comparing performance bond expense against any prior discounts that may be available.
1.39 ELIMINATION FROM CONSIDERATION
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This Invitation to Bid shall not be awarded to any person or bidder who has outstanding debts to the FSA, whether in
relation to current or previous bid awards or for other business purposes. y
1.40 COLLUSION
Collusion is a non-competitive secret or sometimes illegal agreement between bidders that attempts to disrupt the
contract process.Collusion involves people or companies that would typically compete, but are conspiring or working
together in which the outcome results in an unfair bid advantage.The parties may collectively choose to agree to
increase or decrease its product base price to maximize awards thus denying the public a fair price. —
Examples of Bid Collision:
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Cooperative Purchasing Program
Contract Terms and Conditions
• Cover bidding:a competitor agrees to submit a non-competitive bid that is too high to be accepted or contains
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terms that are unacceptable to the purchaser.
• Bid suppression or withdrawal: a competitor agrees not to bid or to withdraw a bid from consideration. 0)
• Market sharing outside of a manufacturer's recognized territory: a competitor agrees to submit bids only in
certain geographic areas or only to certain public organizations.
• Bid rotation: competitors agree to take turns at winning business while monitoring their market shares to
ensure they all have a predetermined market share.
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Bidders or vendors who have been found to have engaged in collusion will be considered nonresponsive, and will be
suspended or barred from bid participation. Any contract award resulting from collusive bidding may be terminated for
default. Further, any collusion that is detected by the FSA may be reported to relevant law enforcement and/or
prosecutorial agencies.
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Bidders may submit multiple bids without conflict of collusion if the bid submitted is not from the same manufacturer
and product line. Vendors which share the same ownership may submit multiple bids without conflict of collusion if the y
bidders are not in the same region featuring the same manufacturer and product line.
1.41 DEFAULTCL
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Failure or refusal of a bidder to execute a contract upon award or withdrawal of a bid before such award is made, may
result in forfeiture of the bid surety required that is equal to damages incurred by the FSA,or where surety is not required,
0.
failure to execute a contract as described above may be grounds for removing the bidder from the awarded vendor's list.
In case of default on the part of awarded bidder, the FSA may take necessary steps to otherwise procure the products
sought,including but not limited to procuring the products or services from the next highest ranked bidder or from other S
sources.A defaulting bidder may be held liable for costs incurred by the FSA in procuring replacement products.
1.42 PROTESTS AND ARBITRATION
Options are for informational purposes only and will not serve as a basis for protest.
Any person who is adversely affected by the decision or intended decision to award shall file a "Notice of Protest" in
writing to the FSA within three (3) business days after the posting of the Intent to Award and shall file a formal written c
protest within five(5) business days after filing the Notice of Protest. Failure to file both a notice of protest and a formal
written protest within the above referenced timelines shall constitute a waiver of proceedings. y
The burden is on the party protesting the award of the bid to establish grounds for invalidating the award(s).The formal y
written protest must state with particularity the facts and law upon which the protest is based. Failure to do so will result
in a denial of protest. Formal written protest which states with particularity the facts and law upon which the protest is m
based will be reviewed by FSA legal counsel for legal soundness and validity,and corrective action will be taken as needed
contingent upon the validity of such claims. However, any additional time required and cost incurred by the FSA to
substantiate a protesting party's claim(s) beyond the normal scope of its legal review due to the vague or inconclusive
nature of the protesting party's filing will be reimbursable to the FSA and deducted from the protesting party's bond or
security which must accompany their filing.
Any bidder who files an action protesting a decision or intended decision pertaining to this contract shall post a bond,
cashier's check or money order payable to the Florida Sheriffs Association in the amount equal to ten percent of the
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Contract Terms and Conditions
product line being protested. The bond, cashier's check or money order must be filed at the time of filing the formal
written protest or within the five (5) business day period allowed for filing the formal written protest. FSA will provide
the amount required within two (2) business days of the notice of protest received. This bond or security will be
conditioned upon the payment of all costs which may be adjudged against the protesting party in a court of law and/or W
to reimburse the FSA for additional legal expenses incurred and required to substantiate the protesting party's claim(s).
Failure to post the bond or security requirement within the time allowed for filing will result in a denial of protest. The
filing of the protest shall not stay the implementation of the bid award by the Florida Sheriffs Association.
Should the unsuccessful bidder(s) decide to appeal the decision of the FSA,they shall file a notice to FSA within three (3)
business days of the FSA bid protest decision regarding their intent to request arbitration. A demand for arbitration with
the American Arbitration Association's (AAA) commercial panel under its rules and regulations must be made within ten
(10) business days of the FSA bid protest decision. Any person who files for an arbitration with the AAA shall post with
the Florida Sheriffs Association at the time of filing the formal written arbitration request, a bond, cashier's check or
money order payable to the Florida Sheriffs Association in the amount equal to ten percent of the product line being
protested.This amount will be the same amount as the FSA provided at the time of filing the initial protest. Failure to
provide written notice to FSA,file a demand for arbitration with the AAA,or failure to post the required bond and security CD
requirement within the specified timelines shall constitute a waiver of arbitration proceedings. By responding to this
procurement the bidder expressly agrees to the use of mandatory binding arbitration to resolve any appeals of the y
decision of the FSA, and any claims arising from or in any way relating to the procurement process,and expressly waives
any and all rights that it may otherwise have to pursue such claims in any other forum,judicial or otherwise. U
CL
If the party filing for arbitration does not prevail, it shall pay all costs, legal expenses and attorney fees of the prevailing
party incurred in connection with the arbitration. However, if the filing party prevails,the parties shall share equally the
fees and expenses of the arbitration and AAA and each shall bear the cost of their own attorney fees. The filing for
arbitration shall not stay the implementation of the bid award by the Florida Sheriffs Association.
1.43 NONPERFORMANCE
By virtue of the bid submission,bidder acknowledges its obligation to sell vehicles and equipment for which it is awarded. W
Failure of the bidder to comply with these requirements may result in the imposition of liquidated damages of up to
$1,000 per vehicle/equipment,which amount the vendor agrees is reasonable, or probation, suspension,termination or
a combination thereof from current and future bids at the FSA's discretion. ,
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The vendor shall at all times during the contract term remain responsive and responsible. In determining vendor's
responsibility,the FSA shall consider all information or evidence that demonstrates the vendor's ability or willingness to u-
fully satisfy the requirements of the solicitation and the contract.
Vendors that are not in compliance with any of the provisions of this contract can be assessed liquidated damages, U
suspended or terminated from the contract. The FSA at it's sole discretion may remove a noncompliant vendor from y
future competitive bid solicitations; or take other actions including suspension from the contract until compliance issues
are resolved,limit current or future vendor participation by specifications or zones,or other actions as determined by FSA
at it's sole discretion.
At FSA's discretion, vendors may be required to develop corrective action plans to address contract compliance. Failure
to abide by corrective action plans will result termination from the existing contract and future competitive bid
solicitations at the discretion of the FSA.
In situations where there is evidence that the vendor has demonstrated egregious breaches of contract with the FSA or a
purchaser,the contract can be terminated and the vendor will be removed from future solicitations for a period of three
(3)years,or up to a permanent ban from the bid process at the sole discretion of FSA.
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Cooperative Purchasing Program
Contract Terms and Conditions
Specific conditions for termination include, but are not limited to,failure to perform, refusal to accept orders during the
contract period while manufacturer orders are still being accepted for current model year or the new year if the vehicle
is price protected by the factory, charging amounts exceeding MSRP on factory or dealer installed items and packages,
requiring the purchase of additional options over and above the base vehicle as a condition of acceptance of order, 0)
providing aftermarket options where factory options are available without the consent of the purchaser, any 0.
misrepresentations of optional equipment or service as being factory that fails to meet the definition as described in this
document, and any other practice deemed to be inconsistent with the intent of the contract.
Any vendor presented with a valid purchase order is required by this contract to accept the purchase order and deliver
the product. Orders must be fulfilled if the vehicle or equipment is a base model or whether it includes options. The
vendor must deliver the product if they were awarded the contract—regardless of profit or loss.
Failure to deliver the vehicle or equipment may result in the purchaser seeking damages for the difference of cost to issue
the exact same order with another vendor plus any legal fees and damages that may be incurred in the process to facilitate >)
a completed order. Additionally, FSA may seek damages for nonpayment of administrative fees,to which FSA is entitled,
according to section 3.28,and any attorneys fees incurred in the recovery of these damages. CD
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1.44 SEVERABILITY y
In the event any provision of this contract is held to be unenforceable for any reason,the unenforceability thereof shall
not affect the remainder of the contract which shall remain in full force and effect and enforceable in accordance with its CL
terms. c
1.45 TERMINATION FOR CAUSE E
If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or
otherwise violate any of the terms of this contract,the FSA shall have the right to terminate the services remaining to be
performed. Written notice shall be given to the vendor and unless the deficiencies are corrected within 10(ten)business
days,the Contract may be terminated for cause immediately.The right to exercise the option to terminate for cause shall
be in the sole discretion of the FSA, and the failure to exercise such right shall not be deemed to constitute a waiver of
this right.
In that event,the FSA shall compensate the successful bidder in accordance with the contract for all services performed
CD
by the bidder prior to termination, net of any costs incurred by the FSA as a consequence of the default.
Notwithstanding the above,the vendor shall not be relieved of liability to the FSA for damages sustained by the FSA by
virtue of any breach of the contract by the vendor,and the FSA may reasonably withhold payments to the vendor for the
purposes of offset until such time as the exact amount of damages due the FSA from the vendor is determined.
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1.46 TERMINATION WITHOUT CAUSE
The FSA can terminate the contract in whole or part without cause by giving written notice to the vendor of termination 0i
for convenience which shall become effective 30 days following receipt by vendor of such notice.
In that event,all finished or unfinished documents and other materials shall be properly delivered to the FSA. c
The vendor shall not furnish any product after it receives the notice of termination,except as necessary to complete the
continued portion of the contract, if any. The vendor shall not be entitled to recover any lost profits that the vendor
expected to earn on the balanced of the contract or cancellation charges.
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Any payments to the vendor shall be only to the total extent of the FSA liability for goods or services delivered prior to
the date of notice to terminate the contract. y
1.47 CONTRACT ADVERTISMENT AND USE OF LOGO W
The CPP logo is an official logo of the Florida Sheriffs Association designed to promote the program.The logo may be used >
by vendors in accordance with this policy. Use of the logo is limited to the original version received from the FSA.
Modifications are not permitted.
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Methods of use include, but are not limited to:
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• Electronic mediums such as websites,digital marketing campaigns,social media and e-mail;or
• Print media such as forms, marketing campaigns, business cards, posters, banners, brochures, flyers and
postcards.
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Vendors may request the logo by contacting ...;:..H 1,D,' cjhero and should include a brief description of the how the
vendor intends to use the logo. c
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The official FSA sheriff's star and wreath logo may not be used without prior written permission.
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Contract Terms and Conditions
2.0 BIDDER INSTRUCTIONS
2.01 FIRST YEAR BIDDER QUALIFICATIONS
In order for bids to be considered, bidders who are not currently parties to the existing contract,or who have previously >
had their participation limited by the FSA, must provide the following material at the time the mandatory qualifying
documents are due. FSA reserves the right to accept this information up and until the final award. The purpose of c
requesting this information is to demonstrate that they are qualified to satisfactorily perform as an awarded vendor.
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The bidder shall provide information as on the Bidder Qualifications Form: W
• Bidder company name and parent company, if applicable
• Complete business address
• State of incorporation T-
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• Length of time in business CD
• Names and contact information for key personnel
• Dun & Bradstreet number: By providing this number, the bidder agrees and authorizes FSA to obtain their W
financial information/reports from these entities
• Identify a minimum of three contracts of similar size and scope
• Identify a minimum of three references for vehicle or equipment sales to government agencies CL
• Any contracts the bidder has been disqualified from, terminated from or found in default on, to include the
reason for disqualification,termination or default
2.02 LICENSING & FACILITIES
Bidders are required to possess a Florida Department of Highway Safety and Motor Vehicle Dealer's License in order to
bid on any motor vehicle as required by Florida Statute,320.27. Bidders that are manufacturers are required to possess S
a Florida Department of Highway Safety and Motor Vehicle Manufacturer's License as applicable by Florida Statute, CD
320.60-320.70.
Bidders must maintain a repair/warranty facility within the State of Florida to provide sales and service for the vehicles
CD
and equipment bid. cv
If a bidder does not maintain a facility to perform warranty work or repair service within the state of Florida,the bidder
must provide a detailed plan at the time of bid submission as to how the bidder would service Florida purchasers if
awarded the contract.This Service Standard Plan must include:
• Whether the warranty service provider is approved by the manufacturer;
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• Estimated quantities sold per item bid;
• If the company plans to contract out for service a copy of the service agreement;and
• Zone specific service plans to include:
o Response time to initial call from purchaser, a)
o Number of personnel available to service the contract,
o Qualifications of personnel providing warranty work,and
o Any additional information that would detail how warranty service would be provided.
The sufficiency of Service Standard Plan will be evaluated by the FSA during the bid evaluation.
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Cooperative Purchasing Program
Contract Terms and Conditions
The FSA reserves the right to periodically request additional or updated information from a bidder regarding the
repair/warranty facility during the solicitation and the term of the contract, if awarded. The FSA may also exercise
discretion in examining such facility as deemed necessary.
2.03 INSURANCE AND INDEMNIFICATION
Vendor shall be fully liable for the actions of its agents, employees, partners, or third party suppliers and shall fully
indemnify, defend, and hold harmless the Florida Sheriffs Association, the participating agencies, and their officers, c
agents, and employees from suits, actions, damages, and costs of every name and description, including legal counsels'
fees,arising from or relating to personal injury and damage to real or personal tangible property alleged to be caused in
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whole or in part by bidder, its agents, employees, partners, or third party suppliers; provided, however,that the bidder
shall not indemnify for that portion of any loss or damages resulting directly from the negligent acts or omissions of the
Florida Sheriffs Association and participating agencies or proximately caused by intentional wrongful acts or omissions of
the Florida Sheriffs Association and participating agencies.
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Vendor's obligations under the above paragraph with respect to legal action are contingent upon the Florida Sheriffs
Association and/or participating agencies giving the bidder(1)written notice of any action or threatened action, and (2)
W
the opportunity to take over and settle or defend any such action at bidder's sole expense.Vendor shall not be liable for
any cost,expense or compromise incurred by the Florida Sheriffs Association,or participating agencies,in any legal action
without bidder's prior written consent,which consent shall not be unreasonably withheld,conditioned,or delayed.
CL
The vendor shall be responsible for the work and every part thereof,and for all materials,tools,appliances and property
of every description,used in connection with this particular project.
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The vendor shall specifically and distinctly assume,and does so assume,all risks of damage or injury to property or persons 0.
used or employed on or in connection with the work and of all damage or injury to any person or property wherever
located, resulting from any action or operation under the contract or in connection with the work. It is understood and
agreed that at all times the vendor is acting as an independent contractor.
The vendor at all times during the full duration of work under this contract, including extra work in connection with this r
project shall meet the requirements of this section.
The vendor shall maintain automobile liability insurance including property damage covering all owned, non-owned or cv
hired automobiles and equipment used in connection with the work. The vendor shall maintain comprehensive general
liability insurance and general aggregate insurance in the amount and coverage levels specified on the Insurance Checklist.
The vendor shall maintain insurance to cover garage operations in the amount specified on the Insurance Checklist.
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No change or cancellation in insurance shall be made without 30 days written notice to the FSA.
All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and
these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition.
Copies of original signed Certificates of Insurance,evidencing such coverages and endorsements as required herein shall
be filed within five days after bid opening. The certificate must state Bid Number and Title. Vendor may not begin
performance under the contract until such Certificates have been approved by the FSA.
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Upon expiration of the required insurance,the vendor must submit updated certificates of insurance for as long a period
as any work is still in progress.
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Cooperative Purchasing Program
Contract Terms and Conditions
It is understood and agreed that all policies of insurance provided by the vendor are primary coverage to any insurance
or self-insurance the FSA possesses that may apply to a loss resulting from the work performed in this contract. y
All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. 0)
No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to 0.
assure an adequate fund for payment of deductibles by the insured and approved by the FSA.
The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless
agreement:
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The vendor hereby agrees to indemnify and hold harmless the FSA,a 501(c)3,its officers,agents,and employees
from all claims for bodily injuries to the public and for all damages to the property per the insurance requirement
under the specifications including costs of investigation, all expenses of litigation, including reasonable legal
counsel fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission >)
or commission of any by the vendor, his agents, servants, or employees, or through the mere existence of the
project under contract. CD
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The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of y
the sole and exclusive negligence of the FSA, its officers,agents,and employees, as determined by a court of competent
jurisdiction. U
CL
The vendor will notify the insurance agent without delay of the existence of the Hold Harmless Agreement contained
within this contract,and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier.
0
The vendor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting
the FSA under the Hold Harmless Agreement from any and all claims arising out of this contractual operation.
The vendor will secure and maintain policies of third party suppliers.All policies shall be made available to the FSA upon
demand.Compliance by the vendor and all third party suppliers with the foregoing requirements as to carrying insurance
and furnishing copies of the insurance policies shall not relieve the vendor and all third party suppliers of their liabilities
and obligations under any section or provisions of this contract.Vendor shall be as fully responsible to the FSA for the acts r
and omissions of the third party suppliers and of persons employed by them as he is for acts and omissions of persons
directly employed by the vendor. '
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Insurance coverage required in this contract and the Specification Bid Document shall be in force throughout the contract
term. The required Insurance Checklist summarizes the bidder's insurance obligations, if awarded. Any insurance
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requirements listed in the Specification Bid Document supercedes the amounts listed in the Insurance Checklist. c
Additionally, any vendor that uses a third party supplier for remount services must ensure that the third party supplier y
maintains the insurance requirements in Section 3.16(Remount Ambulance).
The FSA can request and the vendor shall furnish proof of insurance within seven days of receipt of the written request
from FSA. Should the vendor fail to provide acceptable evidence of current insurance during the contract term,the FSA as
shall have the right to consider the contract breached and justifying the termination thereof.
If bidder does not meet the insurance requirements; the FSA may consider alternate insurance coverage.
2.04 SPECIFICATIONS
All units covered by this contract and the base specifications shall be the manufacturer's current basic production model, U
and at a minimum shall be equipped with all standard factory equipment in accordance with the manufacturer's latest
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Cooperative Purchasing Program
Contract Terms and Conditions
literature unless otherwise noted in the specification bid document. If awarded, bidders must supply a unit that meets
or exceeds the requirements included in the applicable base specifications. y
The bid specifications are contained in the FSA Bid System, as specification bid documents. The FSA base specifications 0)
are incorporated in this document by reference. 0.
Bidders are required to provide all information requested on the price sheets or may have their bid rejected.
All vehicles, equipment, options, and features provided must be designed, constructed, and installed to be fully suitable
for their intended use and service.
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2.05 FIXED PRICES
If the bidder is awarded a contract under this Invitation to Bid, the prices quoted by the bidder on the Bid Forms at the
time of bid submission shall remain fixed and firm during the term of this contract, unless otherwise addressed in a
CD
contract extension or annual price adjustment as provided in this contract.
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2.06 SEALED BIDS
For purposes of this solicitation,a sealed bid is considered a bid submitted using the FSA Bid System. CL
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2.07 EXCEPTIONS TO TERMS AND CONDITIONS
Any exceptions,deviations,or contingencies a bidder may have to specifications or Contract Conditions,Section 3.0 of
this document, must be documented in bidder's submission. Exceptions to the specifications at the time of the bid
submission shall reference the specification or item number and a written explanation for the request for exception.At
FSA's discretion,exceptions,deviations,or contingencies to the specifications or Contract Conditions stipulated by the W
bidder may result in disqualification of a bidder's submission.
Specifications are based on the most current manufacturer literature available. Bidders should immediately notify the
FSA of any inaccuracies in the specifications or required submittal documents.All notifications of inaccuracies must beCD
,
in writing and timely submitted.
Failure of a bidder to comply with these provisions will result in bidders being held responsible for all costs required to
bring the vehicle into compliance with the contract specifications.
Exceptions,deviations or contingencies to the General Conditions or Bidder Instructions,other than those determined U
to constitute minor irregularities and waived by the FSA pursuant to Section 2.26, may be cause for the rejection of a y
bidder's submission.
2.08 MISTAKES a)
Bidders are expected to examine the specifications, delivery schedules, bid prices and all information pertaining to
servicing this contract before submitting a bid. Failure to do so will be at the bidder's risk.
2.09 EQUIVALENTS
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Cooperative Purchasing Program
Contract Terms and Conditions
Bidders must first request approval from the FSA before submitting a bid that includes an equivalent that will supplement
an item on the base specification. The FSA will determine whether the proposed equivalent is equal to or exceeds the
quality,design and construction than the intended replacement item in the base specification.
Bidders must provide the manufacturer name and model number(or product identifier)of each equivalent when seeking
approval. Complete, descriptive, technical literature should demonstrate that the equivalent conforms with specific
replacement item.
If the equivalent is approved, the bidder must include the supporting material in the bid submission. Bids will not be c
considered without this information. If a bid uses equivalents without prior approval, the bid will be deemed
nonresponsive.
Vendors offering alternate makes and manufacturers of vehicles or equipment that are not specifically identified in the
bid,cannot publish or offer the unapproved equivalents. Offerings of this nature will cause the bid to be rejected. If such >)
offerings are identified after the award has been granted,the offerings,specification or entire award can be removed by
the FSA. CD
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When selling equivalents,vendors must disclose to the purchaser that an approved equivalent is being offered. y
2.10 MANDATORY PRE-BID MEETING
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Prospective bidders are required to attend the mandatory Pre-Bid Meeting. The Pre-Bid Meeting is designed for vendors,
the Fleet Advisory Committee and the FSA Cooperative Purchasing Team to meet in person to clarify questions on the >
terms and conditions and to confirm all base specifications are correct.
Bidders have the opportunity to suggest technical modifications or corrections before the specifications are finalized.
Questions relating to the specifications,the bid process, or award can be asked at the Pre-Bid Meeting.
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FSA reserves the right to grant attendance exceptions to the mandatory meeting if the bidder has requested prior
authorization, has met all prequalification requirements, and agrees to sign a memo of understanding(MOU) and agree C~
to meet all the terms and conditions without exception and further waive their right to protest the bid process in its
entirety or any portion thereof.
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2.11 QUALIFICATION
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Prospective bidders are required to prequalify by completing all qualification forms by the date listed on the Bid
Calendar.A bidder becomes a qualified bidder if they comply with this section and Section 2.10, Mandatory Pre-Bid
Meeting. y
Qualification forms include:
• Drug-Free Workplace Form, as
• Insurance Checklist,
• Manufacturer Authorization Form for each manufacturer bid by bidder,
• Emergency Vehicle Technician (EVT)Certification,if bidder is offering emergency lighting and sirens,and
• Qualified Bidder documentation as required in Section 2.01.
The qualification forms are located in the Bid System. m
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Cooperative Purchasing Program
Contract Terms and Conditions
2.12 PRICES QUOTED
Prices submitted as indicated in the sealed bid are final. Bidders acknowledge that prices quoted will be valid for a period
of 60 calendar days from the date of bid opening. Each specification,make and model must be priced and bid separately.
Prices quoted in the bid submission should reflect the final amount the bidder can expect to receive for payment for the >
specifications bid for the duration of the contract award, unless otherwise addressed by a contract extension or price
adjustment as provided in the contract. These prices must be inclusive of all of the components included in the base
specification.
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Discount percentage will be clearly indicated on the pricing sheet as a whole figure and will accurately reflect the amount
the base vehicle has been discounted.
Prices bid, including options, must include the administrative fee FSA charges to administer the contract, as outlined in
Section 3.28 Administrative Fee.
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Prices must be Free On Board (FOB)destination.
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Once awarded,the vendor has the authority to offer discounts for prompt payment. Cash or quantity discounts offered
will not be a consideration in determination of award of the bid.
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2.13 OPTION PRICING
Options may be sold, but only in connection with the sale of a base specification. The bidder shall offer discount below
Manufacturer's Standard Retail Pricing (MSRP) or manufacturers published list price for any factory options included in
the bid submission and quotes to purchasers, if awarded.
Options are intended to add or delete equipment or features from the base specification.Options can provide an upgrade M
or downgrade to a manufacturer's model,such as a slightly different engine size, horsepower,or equipment,and should CD
not be made available for purchase separate from the base vehicle or equipment. Bidders shall NOT use options to create
a vehicle or equipment that is entirely different than the FSA base specification or are available as another specification
bid on this ITB.
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The use of options to facilitate the sale of an alternate manufacturer's product which is outside the scope of the written
base specification will be determined nonresponsive and the bid will be rejected in whole or part by the FSA.
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The FSA has the discretion to disqualify bidders if the option pricing is excessive.
0
Option pricing will include all costs of labor associated with the option and cost of labor should not be listed separately y
within the bid.
If a bidder will offer registration and title services as a fee for service,the bidder must include the registration and title m
fee as a separate option (i.e. line item) for each item bid, see Section 3.23 for additional details. Government imposed
fees should not be included in this option pricing.
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No other additional charges or fees are admissible.
Purchasers are encouraged to negotiate option pricing with vendors. Discounts can be provided beyond option prices
listed in the contract.The additional discounts for each add option shall be decided by the vendor.
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Cooperative Purchasing Program
Contract Terms and Conditions
Bidder must use proper factory codes for all factory options. Options available through the factory must be bid and
supplied to purchaser as"factory"options, unless otherwise requested in writing by the purchaser. y
2.14 SUBMITTAL OF BID
Bidders are required to submit a bid using the FSA Bid System. Bid submissions include pricing for the base specification,
as well as all other required documentation.
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The bid must be received by the date and time specified on the Bid Calendar. Failure to meet all submission requirements
by the date indicated on the Bid Calendar will result in rejection of the bid.
FSA Bid System:VendorLink
Bidders must submit their bid electronically using the on Bid System,which is located at https://www.myvendorlink.com.
Bids not submitted within FSA Bid System will be rejected. Bidders are encouraged to participate in training provided for
the Bid System.
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User names and passwords will be issued to qualified bidders after registering in Vendorlink, qualified bidders will be y
invited to bid.
Prices are to be rounded to the nearest whole dollar(i.e. $10, not$10.05).The bid system allows for cents, however the
bid evaluation is based on the whole dollar. If a bidder submits bid pricing using cents, the following formula will be
applied:
•$.01-.49 will be rounded down to the prior dollar bid (e.g.$50.49=$50)
•$.50-.99 will be rounded to the next dollar(e.g.$50.50=$51) 0.
Bid Submission
To ensure correct bid submittal and formatting, Bidders shall: W
1. Submit bid electronically through VendorLink for the applicable bid.
2. Upload files only in MS Word (.doc or.docx), Excel (.xls or.xlsx),and PowerPoint(.ppt or.pptx);Adobe Portable
UJI
Document Format(.pdf);or Compressed File(ZIP)formats.
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3. Enable printing on files submitted.
4. Separate and identify each part of the submission (i.e. document type, form type, content type) with a
divider/separation page.)
5. Bids must be input into the standardized format in VendorLink. c
6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during bid
submission. c
7. Follow all instructions outlined in this Invitation to Bid and provide all requested information. Refer to Appendix
H for bidder instructions for FSA bid system data entry. cn
The bid submitted in the Bid System shall include the following documents: as
• Executed Contract Signature Page
• Completed pricing sheet
o Pricing sheet must be downloaded from the Bid System (VendorLink), completed, and uploaded back
into the Bid System. Modifications to the format of the predefined Excel spreadsheet are prohibited,
and will cause the bid to be rejected.
• Bid Bond in the amount of five(5)percent of each item bid
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Cooperative Purchasing Program
Contract Terms and Conditions
• Performance bone letter from a bonding company �
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• Build sheet for each item bid W
0 A build sheet is a document from the bidder or manufacturer that confirms that the vehicle or W
equipment bid matches the FSA base specification. If using the manufacturer's print-out,the document
shall indicate the manufacturer's base model code and display the standard equipment required to
provide the base vehicle or equipment as outlined in the FSA base specification. If vendor-installed W
aftermarket components are used to meet the base specification and these components must be
identified on the build sheet. Build sheets for each item bid must be complied into a single .pdf
document. Build sheets should be in numerical order by specification, clearly identifiable by
specification or item number, and include model name and number. If FSA cannot determine which
specification the build sheet is for,the item bid can be rejected as nonresponsive.
• License and Certifications,as applicable
o Emergency Vehicle Technician Certifications, as applicable T_
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o Florida Department of Highway Safety and Motor Vehicle Dealer Licence,as applicable
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o Florida Department of Highway Safety and Motor Vehicle Manufacturer License,as applicable 0)
o Any other safety certification or license applicable to specifications bid
• Explanation of how warranty claims will be handled in the State of Florida,or Service Standard Plan,Section 2.02,
CL
as applicable
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• Any requested equivalents,Section 2.09,or exceptions,Section 2.07
0
>.
FSA may ask awarded bidders to supply one hard copy set with original,written signatures and original compliance forms,
prior to the contract execution. Hard copy bids should not be submitted unless specifically requested by FSA.
2.15 EXECUTION OF BID
By submitting a response to this Invitation to Bid,the bidder agrees to the terms and conditions of this contract and to be
bound by such terms and conditions if selected for award.The bidder must submit the Contract Signature Page with the
signature of an authorized representative no later than the date of the final award. CD
2.16 MODIFICATION OR WITHDRAWALS OF BIDS
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A bidder may submit a modified bid to replace all or any portion of a previously submitted bid until the due date and time _
listed in the Bid Calendar. Modifications received after the bid due date and time will not be considered. U
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Bids can be withdrawn in writing prior to the contract award. If a bidder believes that the bidder must withdraw the bid, y
the bidder must contact the FSA Cooperative Purchasing Program Administrator immediately. Bid withdrawals are
handled on a case by case basis,and can result in a limitation of participation in future bids. a)
2.17 LATE BIDS
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The responsibility for submitting a bid before the stated due date and time on the bid calendar is solely and strictly the
responsibility of the bidder.The FSA is not responsible for delays caused by technical problems, any internet outages or
delays incurred by electronic delivery,or any other occurrence.Any reference to time will be based on Eastern Time.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
2.18 PUBLIC BID OPENING
Bids shall be opened on the date and time specified on the Bid Calendar.The bid opening will occur at the Florida Sheriffs
Association,2617 Mahan Drive,Tallahassee, Florida.
FSA shall communicate the bidder name and if they have provided all the required information. >
2.19 DETERMINATION OF RESPONSIVENESS
0
Determination of responsiveness will occur during the bid opening and evaluation. In order to be deemed a responsive
bidder, the bid must conform in all material respects to the requirements stated in the Contract Terms and Conditions.
As set forth in Section 2.24, FSA reserves the right to waive or allow a vendor to correct minor irregularities.
2.20 RESPONSIBLE BIDDER CRITERIA
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Bids will be evaluated to determine if eligibility and contract requirements are met. Responses that do not meet all
requirements of this Invitation to Bid or fail to provide all required information,documents or materials may be rejected y
as nonresponsive.
Bidders whose responses,past performance,or current status do not reflect the capability, integrity,or reliability to fully CL
and in good faith perform the requirements of the Contract may be rejected as nonresponsible. In determining a
responsible bidder,the following factors may be considered:
• Adequacy of facilities,staffing,and financial resources;
• Previous experience with FSA contract or other similar government contracts;
• Ability to provide excellent customer service, including previous FSA contracts; and
• Any other information relevant to the responsibility of a vendor that FSA is aware of.
In addition to the requirements of Section 2.01, FSA reserves the right to request staffing, performance and financial
information from any bidder during the evaluation process if FSA determines this information is necessary to award the u-
bid.
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FSA reserves the right to determine which responses meet the requirements,specifications,terms and conditions of the
solicitation,and which bidders are responsive and responsible. u-
FSA further reserves the right to limit participation of bidders who, in FSA's sole discretion, are determined to present
responsibility concerns that call into question the bidder's ability to perform but that do not rise to the level of requiring .5
rejection of the bidder as nonresponsible. y
2.21 BASIS FOR AWARD
The FSA shall make awards to the lowest bidder by specification and by manufacturer to bidders deemed to be
responsive and responsible. Awards may also be made to the second lowest bidder by specification and by
manufacturer if applicable and determined to be in the best interest of the FSA and the purchaser.
The Fleet Advisory Committee serves as the initial review for bid submissions.The Fleet Advisory Committee's review is
submitted to the FSA for final evaluation and determination of award. m
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Cooperative Purchasing Program
Contract Terms and Conditions
The options in the bid shall be for informational purposes only and will not serve as a basis for bid protest.
However, the FSA has the discretion to consider option pricing in making the award if doing so would be in the best
interests of the FSA or the purchaser.
FSA reserves the right to accept or reject any and all bids, and to waive any minor irregularity, technicality or
omission if it determines that doing so will serve the purchaser's best interest.
2.22 FIRM BID
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Bidder warrants by virtue of bidding it is submitting a firm bid and the prices quoted in their bid response will be good
for an evaluation period of sixty(60)calendar days from the date of bid opening,and if awarded through the duration of
the contract unless otherwise addressed by a contract extension or price adjustment as provided in this contract.
By virtue of the bid submission, bidder acknowledges its obligation to sell vehicles and equipment for all bidder awards. T-
Failure of the bidder to comply with these requirements may result in the imposition of liquidated damages of up to CD
$5,000 per vehicle or equipment,which amount the vendor agrees is reasonable, or probation, suspension,termination
or a combination thereof from current and future bids at the FSA's discretion. W
2.23 MINOR IRREGULARITIES / RIGHT TO REJECT
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The FSA has the right to accept or reject any and all bids,or separate portions thereof,and to waive any minor irregularity,
technicality or omission if the FSA determines that doing so will serve its best interest or the best interest of the
purchasers.A minor irregularity is a variation from the terms and conditions of this procurement that does not affect the
price of the bid or give the bidder a substantial advantage over other bidders and thereby restrict or stifle competition 0.
and does not adversely impact the interests of the FSA or the purchasers. At its option,the FSA may allow a bidder to
correct minor irregularities but is under no obligation to do so. In doing so, the FSA may request a bidder to provide
clarifying information or additional materials to correct the irregularity. However, the FSA will not request and a bidder
may not provide the FSA with additional materials that affect the price of the bid, or give the bidder an advantage or
benefit not enjoyed by other bidders.
The FSA may also reject any bids not submitted in the manner specified in this document.
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2.24 CONE OF SILENCE
This Invitation to Bid is subject to the Cone of Silence that begins the date the bid submission opens as indicated in the
Bid Calendar. During this period all communications regarding this solicitation between FSA and Bidder will cease,except
for procedural questions, questions regarding problems incurred in the use of the the bid system, or communications
initiated by the FSA.All permitted communications during this period shall be made in writing to the procurement contacts y
identified in Section 1.01 of this Invitation to Bid.
FSA is not responsible for bidder's improper use of the bid system. Exceptions will be granted to this section
should any bid system malfunctions occur.
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Cooperative Purchasing Program
Contract Terms and Conditions
3.0 CONTRACT CONDITIONS
3.01 GENERAL REQUIREMENTS FOR ALL VEHICLES AND EQUIPMENT
Once the bid has been awarded, the terms and conditions of this document become the Contract between the FSA and W
the awarded vendor.
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The terms and conditions apply to all vehicles or equipment purchased from the this contract.
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3.02 STATEMENT OF AUTHORITY
Each person signing the Contract Signature Page warrants that he/she is duly authorized to do so and binds the respective
party to the Contract.
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3.03 VENDOR CONTACT INFORMATION W
The vendor will maintain current contact information with FSA at all times. U
CL
If a change occurs during the contract period,the vendor must notify the Administrator immediately. The Vendor Change
Document must be completed,signed by an authorized representative and submitted via e-mail to
A sample Vendor Change Document is located in Appendix C and online at the FSA website.
3.04 OPTION TO RENEW& PRICE ADJUSTMENT
Renewal Option W
The contract may be renewed by mutual agreement, initiated at the discretion of the FSA, for up to two (2) additional r
years, on a year to year basis.The FSA reserves the right to in its sole discretion elect to renew the contract in whole or
in part.
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In the event that the contract is held beyond the term provided herein, it shall be on a month-to-month basis only and
shall not constitute an implied renewal of the contract.Such a month-to-month extension shall be upon the same terms
of the contract and at the compensation and payment provided herein.
Price Adjustment
Prior to completion of each contract term, and on an annual basis, the FSA will consider a price adjustment due to y
manufacturer certified price adjustments or as a result of any changes to national or state standards that require
substantial cost adjustments. !n
In the event of changes to national or state standards,the vendor must present verifiable changes in cost to FSA. The FSA
will consider the cost changes and will make a final determination on the change in price.
For any vendor-initiated adjustment to commence on the first day of the renewed contract term, or on an annual basis, c
the vendor's request or adjustment should be submitted 90(ninety)days prior to expiration of the then current contract.
The vendor-initiated adjustment request must clearly substantiate the requested increase or decrease. For manufacturer
certified price adjustments,vendors must provide documentation to FSA that such price adjustments are not in excess of
other bid contracts or cooperative purchasing agreements and indicate the government concessions or discounts offered.
If no request is received from the vendor,the FSA will assume that the vendor has agreed that the optional term may be
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Cooperative Purchasing Program
Contract Terms and Conditions
exercised without pricing adjustment.Any adjustment request received after the commencement of a new option period
will not be considered. The y
The FSA reserves the right to accept the renewal adjustment or to allow the contract to fully or partially terminate and 0)
readvertise for bids,whichever is in the best interest of the FSA. >.
3.05 ADDITIONS AND DELETIONS
The FSA can add, remove, discontinue or suspend any specifications, or portions thereof, from this bid or awarded
contract when it is deemed to be in the best interest of FSA and the purchasers.
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This decision to take action may be based upon and not limited to:
• Few or no sales;
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• Product recalls and other safety issues; CD
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• Vendor or Manufacturer performance; or
• Lack of relevance of products/commodities.
3.06 EQUITABLE ADJUSTMENT
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The FSA may make an equitable adjustment to the contract terms or pricing at its discretion.
3.07 DISCOUNTS
Discounts must be offered under this contract and shall be below Manufacturer's Standard Retail Pricing (MSRP) or '✓
manufacturers published list price for each specification and option listed. Discounts must be clearly documented in the
bidders submission. u-
The vendor has the authority to offer additional discounts based on quantity,as well as additional manufacturer or vendor
discounts.
Discounts are not required on any state or federal fees and charges.
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Discount ranges are not permissible. Discounts must be a whole percentage with no decimal place(e.g. 10%)
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3.08 CONDITIONS
It is understood and agreed that any item offered or shipped as a result of this bid shall be the most current model m
offered, i.e.the most current production model at the time of this bid.
3.09 PRODUCTION CUTOFF
Production cutoff refers only to cab and chassis configurations within bid specifications.The vendor shall notify the FSA
no less than 60 calendar days prior to the close of final order date by the manufacturer when the final order date is during
the term of the contract. Notification shall be provided in writing.
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Cooperative Purchasing Program
Contract Terms and Conditions
Purchase orders received by the vendor 10 business days prior to the final order date must be accepted and entered into
the order system with the manufacturer.
If a purchase order has been timely received by the vendor and the manufacturer fails to produce or deliver the production
year vehicle,the vendor must provide the next year's equivalent model at current contract prices.
Purchase orders issued and received after the cutoff date will be subject to availability. In this case, the vendor and
manufacturer have the discretion to choose whether to provide the next year's model at current year's prices until the
end of the contract term.
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If the manufacturer cutoff date is during the term of the contract and will affect the purchaser's ability to obtain the
specifications, FSA may consider substitutions from the same manufacturer.
3.10 FACILITIES
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The FSA reserves the right to inspect the vendor's facilities at any time with prior notice. c
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3.11 SUBSTITUTIONS
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The FSA or purchasers will not accept substitute orders of any kind.Vendors are expected to furnish the brand quoted in
the bid once awarded.Any substitutes will be returned at the vendor's expense. Delivery of substitutes and the delay in
supplying the correct specification can be deemed grounds for termination for default. >
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3.12 EMERGENCY LIGHT AND SIREN CERTIFICATION STANDARDS
Under Florida Statute 316.003(1),authorized emergency vehicles are defined as: W
Vehicles of the fire department (fire patrol), police vehicles, and such ambulances and emergency vehicles of r
municipal departments, public service corporations operated by private corporations, the Fish and Wildlife
Conservation Commission, the Department of Environmental Protection, the Department of Health, the ,
Department of Transportation, and the Department of Corrections as are designated or authorized by their
respective department or the chief of police of an incorporated city or any sheriff of any of the various counties.
Bidders that will provide or contract to provide emergency light and siren installation must also submit Emergency Vehicle
Technician Certifications for the individuals working for the bidder or the designated third-party supplier who will perform
the installation. FSA reserves the right to accept certifications up and until final award.
Vendors that will install emergency lights and sirens are required to provide and install products that are Society of
Automotive Engineers (SAE) certified. SAE Certifications must include Class 1 and Class 2 in order to be eligible for
participation in the Contract. If a lighting or siren product installed on an emergency vehicle is not SAE Certified, the
vendor can be found in default of the Contract.
3.13 FACTORY INSTALLED
All options specified as factory installed are to be installed on the vehicle at the primary site of assembly and is to be the
manufacturer's standard assembly-line product. No aftermarket and no vendor-installed equipment will be accepted as m
factory installed. Vendors found supplying aftermarket or vendor-installed equipment where factory installed are
specified may be required to retrieve all delivered vehicles and reorder new vehicles meeting the specifications.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
All factory ordered options are to be original equipment manufacturer(OEM)and factory installed unless otherwise noted
by the vendor and acknowledged in writing by the purchaser. Verbal agreements will not be recognized.
Aftermarket parts, modifications,and factory produced parts and components ordered and installed by a vendor that do
not meet the requirements of factory installed components,will be rejected for noncompliance with the requirements of
the specification.
In the event that a component that does not meet the specifications is found installed on a vehicle before or after the
vehicle has been accepted by the Purchaser,the vendor shall be required to replace the vehicle with a vehicle that meets
the required specifications,including factory installed components. In the alternative,the purchaser shall decide whether
they will accept vendor installed components.
3.14 VENDOR INSTALLED
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All vendor-installed accessories shall be installed according to the manufacturer's specifications.All such accessories must
be manufactured by an established manufacturer of the product provided.Vendor is required to disclose Make and Model c
of product being offered and the location, design, and model must be approved by the purchaser prior to installation. y
Prior to any purchase, the vendor must also disclose the warranty of any item that is less than or exceeds the factory
U
vehicle or equipment warranty coverage.
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A vendor that employs a third-party supplier or subcontracts technicians to install emergency equipment on vehicles
purchased on this contract is required to utilize technicians that are certified in Emergency Vehicle Installation through
EVT Certification Commission, Inc.or an approved equivalent.
The FSA may at any time during the contract period request proof of the required certification.
Any vendor that violates this provision will be considered in default of the contract. FSA may terminate the contract in ca
W
accordance with Section 1.45 of this Invitation to Bid.
3.15 NON-SCHEDULED OPTIONS
FSA attempts to include scheduled,factory and aftermarket options in the bid document. If a purchaser requests a non-
scheduled option that is not included in the bid document,the vendor may provide this nonscheduled option.The
purchaser has the opportunity to request the vendor's discount pricing for any nonscheduled options during the quote
r_
process.At no time should the non-scheduled option exceed MSRP or Published List Price.
Non-scheduled options should be listed as a separate line item and noted on the purchase order to include the price.All y
non-scheduled options are covered under these terms and conditions. cn
3.16 REMOUNT (AMBULANCE)
It is the responsibility of the awarded vendor to ensure that any remount services meet or exceed all insurance
requirements under the terms and conditions of the FSA Fire/Rescue Vehicles and Other Equipment Contract. Remount
service providers shall maintain a minimum of$5,000,000 in Product Liability Insurance and a minimum of$1,000,000 in
Professional Garage Keepers Liability Insurnace. Proof of adequate coverage shall be produced to the customer upon
request.
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Cooperative Purchasing Program
Contract Terms and Conditions
All remount service providers are to be registered with National Highway Traffic Safety Administration(NHTSA), as a
manufacturer.The remounter shall be familiar with,and follow,all applicable and/or recommended OEM guidelines and
practices as published by the OEM chassis manufacturer. This shall include the strict compliance with the New Vehicle
Standard, registration requirement,and the Incomplete Vehicle Document(IVD)for the appropriate chassis. 0)
The remounter company shall be financially able to adequately support a warranty obligation offered to the purchaser
and provide proof from a third party financial institution to the purchaser upon request.The warranty that shall be offered W
at a minimum to the customer shall be as follows:
0
1. The remounter shall warrant the ambulance and furnished equipment against parts failure or malfunction due
to design, construction, or installation errors, defective workmanship, and missing or incorrect parts for a
minimum period of 12 months or 12,000 miles(whichever occurs first).
2. However,if the remounter received from any supplier or subcontractor additional warranty on the whole or any >)
component of the ambulance, in the form of time and/or mileage, including any prorate arrangements, or the
remounter generally extends to their commercial customers a greater or extended warranty coverage, the CD
customer shall receive corresponding warranty benefits.
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It is also the responsibility of the awarded vendor to certify that it has inspected the remounted module for structural
integrity and will supply a statement that includes date, time, and photographic proof of the inspection process to the U
purchaser. The remounter shall have written work process documentation to substantiate each step of the product and CL
present to the awarded vendor upon completion of the remount.
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This shall include:
0
1. The evaluation and the physical assessment of the original vehicle;
2. The production sequence and process; and
3. Written and verified quality control and function checks.
The remounter shall perform the following series of steps to determine viability of the proposed remount product:
1. The viability shall include a visual inspection of ambulance body module for overall condition to determine UJI
suitability for forward service life.This shall include the compatibility of the body to the proposed new chassis.
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This viability process shall include, and the remounter shall provide a Scope of Work to the awarded vendor,
which shall include a detailed proposal to the customer:a notice of compliance of FMVSS requirements,including
weight balance and payload projections and analysis.
2. The remounter shall inform the customer of any hidden deficiencies or defects discovered during the process;
whereby remediation shall be mutually determined.
3. The remounter shall inspect and perform functionality testing in accordance to American Manufacturers Division
of the National Truck Equipments Association standards. y
4. The remounter shall provide final documentation of product and affix all applicable compliance labeling to the y
product.
If a purchaser utilizes a remount service on its own initiative, the remount service provided shall be excluded from the
terms and conditions of this Contract.
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3.17 FORCE MAJEURE
A vendor shall not be penalized for a delay resulting from the vendor's failure to comply with delivery requirements if
neither the fault nor the negligence of the vendor or its employees contributed to the delay and the delay is due directly U
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Cooperative Purchasing Program
Contract Terms and Conditions
to acts of God, wars, acts of public enemies, strikes, fires, floods, or other similar cause wholly beyond the vendor's
control,or for any of the foregoing that third party suppliers if no alternate source of supply is available to the vendor. y
3.18 DELIVERY TIME
Vendors shall specify the estimated delivery time in calendar days for each item.The purchaser should consult the vendor >
regarding vehicle production schedules. Delivery shall be within the normal working hours of the user, Monday through
Friday,excluding holidays.
0
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3.19 ORDER ci
The vendor shall submit a copy of the purchase order to the Coordinator within 14 days of receipt from the purchaser.
To initiate a purchase,a purchaser issues a purchase order to the vendor,which shall include: T.
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•The contract number and title; CD•Specification number and item(s) purchased;
• Prices broken down by FSA base specification item,and additional options; W
• Purchaser's federal identification number,and
• Name,phone number and email address for the point of contact at the purchasing agency. U
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Delivery or due dates should be discussed with the vendor at the time the quote is provided to the purchaser, or if no
quote is provided,when the purchase order is delivered to the vendor. It is important to note that vendors do not have
any control over production delays in schedules from the manufacturer. >
0
The purchaser should forward an executed copy of the purchase order to the FSA at the same time the purchase order is >.
sent to the vendor. Emails or hard copies are accepted. Emails can be sent to coop@flsheriffs.org.
If a vendor receives a purchase order for a specification for which they were not awarded, the vendor must notify the
purchaser and return the purchase order to the purchaser within three(3) business days.
All vehicles ordered prior to production cut off and in accordance with the contract shall be supplied in the manufacturer's
next model run of that class vehicle even if it requires supplying a later model at the original bid prices.
CD
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Vendor shall place the order with the manufacturer within 10 business days of receipt of the purchase order.The vendor
shall assure that all orders are placed in full compliance with the specifications and the terms and conditions of the
Contract and the purchase order.
It is the vendor's responsibility to ensure that the vehicle or equipment ordered by the purchaser is fully compatible with
all ordered options and that the vehicle complies with all applicable manufacturer and industry standards.The vendor's y
acceptance of a purchaser's order will indicate that the vendor agrees to deliver a vehicle that will be fully compatible y
with all of its options.
Any changes that are required to bring a vehicle or equipment into compliance with the various options due to an incorrect
order will be accomplished at the vendor's expense.
c
A Confirmation of Order form shall be completed by the vendor and returned to the purchaser 14 calendar days from
receipt of purchase order without notification by the purchaser.The Confirmation of Order form is included in Appendix
D.
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1.2.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
3.20 VEHICLE DELIVERY
At a minimum, pre-delivery service shall include the following: _
• Standard Dealer and Manufacturer protocol for new vehicle delivery;
• Cleaning of vehicle, if necessary,and removal of all unnecessary tags,stickers, or papers;
• For cab and chassis,do not remove the window price sticker or supplied line sheet; c
• Speedometer must be correct regardless of the tires provided by the vehicle manufacturer or axle ratio furnished;
• Owner's manual and warranty manual to accompany each vehicle; and
T_
• A MSRP list sheet (window sticker) MUST be in the vehicle when it is delivered to the Purchaser, if applicable.
CD
Vehicles that are missing this form,or have forms that have been altered will not be accepted.
4-
0
The successful bidder shall be responsible for delivering vehicles that are properly serviced, clean and in first class
operating condition.
Vendor shall complete delivery of the vehicle to the purchaser within fourteen (14)calendar days of receipt of the vehicle
from the manufacturer or equipment supplier. This deadline shall not apply to vehicles originating as an incomplete
chassis.
Receipt of a vehicle by the vendor is defined as acceptance of the vehicle from a common carrier at the vendor's place of
business or any third party's place of business.
Deliveries of less than 2,500 miles may be accomplished by driving the vehicle.Any delivery accomplished by driving the S
vehicle must be supervised and the driver must comply with manufacturer's break-in requirements and all applicable
traffic laws. Any delivery accomplished by driving fire rescue or emergency response vehicle must use an "OUT OF r
SERVICE"cover on light bars.
All deliveries in excess of 2,500 miles shall be approved by the purchasing agency. Incomplete vehicles would be exempt. cv
The purchaser has the option to reject a vehicle with more than 2,500 odometer miles, if not previously approved by the
purchaser, or may deduct $0.51 cents per mile in excess of 2,500 miles from the invoice, unless distance above 2,500
miles was previously approved by the purchaser.This requirement also applies to redelivery of vehicles that were rejected
c
upon initial delivery.
All warranties shall begin at the time of delivery to the Purchaser. The purchaser's warranty should not be active for y
incomplete vehicles or vehicles delivered to an upfitter before final delivery.
Vendor shall notify the purchaser no less than twenty four (24) hours prior to delivery of the time and location, which
shall reflect the mutually agreed upon delivery details.Transport deliveries must be unloaded and inspected by Purchaser.
Deliveries not complying with these requirements may be rejected and will have to be redelivered at Vendor's expense.
All vehicles must contain no less than 1/4 tank of fuel as indicated by the fuel gauge at the time of delivery. For vehicles c
and equipment that have more than thirty five (35) gallons of capacity, a minimum of ten (10) gallons of fuel must be
provided.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
3.21 INSPECTION AND ACCEPTANCE
It is the responsibility of the Purchaser to inspect a vehicle for any damages. _
Each Purchaser shall make a good faith effort to inspect the vehicles or equipment before or at the time of delivery for
acceptance. One (1) day is the suggested period for inspection. However, if reasonable accomodations for inspection >
cannot be made upon delivery, the Purchaser may have up to three (3) days to inspect the vehicle or equipment for UJI
acceptance.
0
Inspection and acceptance will be at the Purchaser's destination unless otherwise previously agreed upon location was
provided in the purchase order.
It is the purchaser's responsibility to thoroughly inspect each vehicle prior to acceptance. Copies of the bid specifications
and purchase order will be delivered with the vehicle. Purchasers are to inspect the vehicle and compare bid
specifications, purchase order and manufacturer's window sticker or manufacturer's invoice to ensure vehicle meets or
exceeds the requirements of the technical bid specifications and the submitted purchase order.Purchasers should inspect cv
the vehicle for physical damage.
0)
Delivery of a vehicle to a purchaser does not constitute acceptance for the purpose of payment. Final acceptance and
authorization of payment shall be given only after a thorough inspection indicates that the vehicle meets contract
specifications and the requirements listed below. CL
0
Should the delivered vehicle differ in any respect from specifications, payment can be withheld until such time as the
vendor completes the necessary corrective action.
Units shall be delivered with each of the following documents completed or included:
1. Copy of Customer's Purchase Order
2. Copy of the applicable Vehicle Specification
3. Copy of Manufacturer's Invoice or Window Sticker. Prices may be deleted from the manufacturer's invoice UJI
4. Copy of Pre-Delivery Service Report
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5. Warranty Certification
6. One complimentary copy of the printed owner's manual if requested,otherwise digital copies are acceptable
C
7. If the Vendor does not provide the tag and title,then the DHSMV 82040(Application for Certificate of Title and/or
Vehicle Registration)which requires a signature of authorized representative
0
Deliveries that do not include the above forms and publications will be considered incomplete and can be refused. <
3.22 REGISTRATION, TAG AND TITLE
Costs of tag and title shall not exceed the statutory rates. FSA Administrative Fee does not apply to tag and title work.
.2
Title items shall be the responsibility of the vendor. The purchaser, if a government agency, has the authority to choose c
p Y p gY
to register and title the vehicle.
Reasonable administrative costs for registration and title services, including obtaining temporary tags,tag transfers, and
new tags are permitted.All costs associated with obtaining,filing and shipping of tags shall be listed as an option during
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
the bid submission for each item bid. Registration and title costs can include convenience fees, cost reimbursements for
filing,obtaining or delivery of tags, or any costs over the original purchase price of the registration and title. Registration y
and title costs for registration and titling can be negotiated between the purchaser and the vendor.
3.23 CAB AND CHASSIS PURCHASES
FSA highly recommends that all upfitting of cab and chassis be performed by vendors or third party suppliers that are
licensed and/or certified to avoid unnecessary exposure to future liability.
0
c�
Vendors are required to register and title the vehicle when the cab and chassis upfitting work is completed by the vendor
or the vendor's selected third party supplier.
Cab and chassis can be purchased from vendors without any required additional fitting by the dealer. However, in this
situation vendors are not required to register and title the chassis.
cv
If an agency chooses to upfit the chassis with a third party supplier not selected by the vendor,then the third party supplier
must perform the state mandated registration and title work upon completion of the upfitting. c
0)
The requirements of Florida Statute 319.21 related to the manufacturer statement of origin apply to cab and chassis
purchases.
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3.24 INVOICING AND PAYMENTS
Invoicing and payments shall be the responsibility of the vendor and purchaser placing orders using this contract.Vendors
must invoice each purchaser independently.
A Purchaser has three (3)working days to inspect and accept the vehicles or equipment.The Vendor shall be paid upon
submission of invoices to the Purchaser after satisfacory delivery and acceptance of the vehicles and/or equipment.
The Local Government Prompt Payment Act will apply to local governments to ensure timely payment of Vendor invoices. C~
The Local Government Prompt Payment Act is defined in Sections 218.70-218.79 of Florida Statutes.
3.25 WARRANTY REPAIRS AND SERVICE N
All warranties shall begin at time of delivery and final acceptance by the purchaser. Failure by any manufacturer's
authorized representative to render proper warranty service or adjustments, including providing a copy of the warranty
work order to the purchaser, may subject the vendor to suspension until satisfactory evidence of correction is presented
to the FSA.
3.26 INADEQUATE SERVICE
When vehicles and equipment require service or adjustments upon delivery, the vendor shall either remedy the defect,
or be responsible for reimbursing the manufacturer's local authorized dealer or other service provider to remedy the
defect.Such service or adjustments shall be initiated by the bendor within 48 hours after notification by a purchaser, not
to include weekends and holidays. Delivery will not be considered complete until all services or adjustments are —
satisfactory and the vehicle or equipment is redelivered.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
The provisions of the delivery section shall remain in effect until the redelivery is accomplished. The cost of any
transportation required shall be the responsibility of the vendor until the vehicles or equipment are satisfactory and
accepted by the Purchaser.
3.27 REPORTING: PURCHASE ORDERS & QUARTERLY REPORTS
Purchase Orders
The Vendor must submit copies of purchase orders upon receipt to the FSA. Purchase orders are considered late if not
submitted fifteen (15)days after the date of the purchase order.
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Vendors should scan a complete co of the purchase order and attach it as a . df. Place the document title in the subject
p copy p p J
line of the e-mail and send purchase order copies to...2 : r ,:;.
....................
The files should be named using the following examples:
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Examples:
County= Florida County,County of PO 12345 ABC County BCC PO 12345.pdf y
City= Florida City,City of PO 12345 ABC City PO 12345.pdf
Sheriff=Sheriff Office of PO 12345 ABC Sheriff PO 12345.pdf
Education= Institution Name P012345 ABC County College PO 12345.pdf
0
Quarterly Reports
Quarterly reports are the contractual responsibility of each awarded vendor. Quarterly Reports which do not adhere to
the required format (Appendix F)or are not complete of all purchase orders will be returned to the reporting Vendor for
correction of deficiencies.
Quarterly reports track the deliveries in a given quarter. Quarterly reports do not track purchase orders taken in a quarter, W
rather purchase orders are to be submitted at the time they are received by the vendor.
All quarterly reports are to be sent to r Or Quarterly reports are found on-line in the Ver,,ck rs.`..":lyCD
,
section of the FSA website.
Quarterly Reports must be complete with the name of the vendor and the date. For example,"Spomot Motors"would be u_
in the document header. Do not indicate the quarter on the top of the report. Do not send purchase orders with the
quarterly report. An example of a Quarterly Report is in Appendix F.
Quarterly Reports are due no later than the 15t"day of the month following the end of the quarter. y
Quarterly reports should follow this schedule: !n
Reports and
Year 1 Quarter Period Administrative Fees
Due
Y1Q1 April 1—June 30 15-Jul-2020
Y1Q2 July 1—September 30 15-Oct-2020
Y1Q3 October 1—December 31 15-Jan-2021
Y1Q4 January 1—March 31 15-Apr-2021
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Year 2 �
Y2Q1 April 1—June 30 15-Jul-2021
Y2Q2 July 1—September 30 15-Oct-2021
Y2Q3 October 1—December 31 15-Jan-2022
Y2Q4 January 1—March 31 15-Apr-2022
Year 3 >
Y3Q1 April 1—June 30 15-Jul-2022
Y3Q2 July 1—September 30 15-Oct-2022
0
Y3Q3 October 1—December 31 15-Jan-2023
Y3Q4 January 1—March 31 15-Apr-2023
If a Vendor has no sales within a quarter,the vendor is required to submit a quarterly report and must indicate"NO SALES
THIS QUARTER"on the report. T.
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CD
Deliveries beyond the Y3Q4 period are to be submitted as a"Y3Q4 Extended Delivery"sheet using the same report format
until the contract deliveries are completed for the current contract. W
FSA reserves the right to modify the procedure for submitting quarterly reports during the term of the contract. Such a U
change shall not materially modify the substance of the information to be reported,but may change the method by which
CL
future quarterly reports are to be submitted. In the event of such a change, FSA will provide written notice to all vendors
of the method by which future quarterly reports are to be submitted.
3.28 ADMINISTRATIVE FEE
The Florida Sheriffs Association charges three quarters of one percent (.0075) to procure, process and administer the
Contract.
After receipt of payment from contract purchases,the vendor shall remit all administrative fees to the FSA no later than
15 days after the end of each quarter. All fees payable to the FSA during any given quarter will be accompanied and u_
supported by a Quarterly Report. Vendors are to make notation of payments in a separate column for each line item of
each quarterly report of the check number submitted for administrative fees paid each quarter.
Bidders are to include the administrative fee of three quarters of one percent(.0075) in all bid prices. The fee should be u_
incorporated into the price at the time of bid submission This fee should also be included on all add options. The
administrative fee will remain payable to FSA and no relief from payment of the administrative fee, nor any additional
charge to recoup the administrative fee,will be permitted if a vendor fails to incorporate the administrative fee in its bid
pricing. y
The fee should never be listed as a separate line item on any purchase order. ?n
The administrative fee to be paid is based on the total purchase order amount of new vehicles or equipment. This fee m
excludes any value given to Purchasers for trade-ins. Trade-ins,extended warranties and other exchanges will not reduce
or impact the fee calculation.
c
The administrative fee is the contractual responsibility of each vendor.
By submission of the Quarterly Reports and admistrative fee, the vendor is certifying the accuracy of the reports and
deposits.All reports and fee submissions shall be subject to audit by the FSA or the designee.
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
All participating vendors are responsible for ensuring the Administrator has the contact e-mail address for the person
responsible for quarterly reports.There will be no reminders for the Quarterly Reports or the administrative fee. y
Checks for the administrative fee can be sent to: W
Florida Sheriffs Association
Cooperative Purchasing Program
2617 Mahan Drive
Tallahassee, FL 32308
cn
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3.29 LIQUIDATED DAMAGES
The vendor warrants that the product supplied to the FSA or purchaser shall conform in all respects to the standards set
forth and the failure to comply with this condition will be considered as a breach of contract. Any liquidated damages T.
levied because of inadequacies or failures to comply with these requirements shall be borne solely by the vendor CD
responsible for same.
Failure to submit the administrative fee with accompanying quarterly reports within 15 calendar days following the end
of each quarter will result in the imposition of liquidated damages. Vendors failing to submit administrative fees and
quarterly reports will incur liquidated damages in the amount of$25 for each calendar day that fees and reports are past
CL
due, beginning on the 16th day following the end of the quarter.
4-
If a civil action is initiated by the FSA to recover administrative fees or liquidated damages as set forth in this section and >
Section 3.28, the prevailing party shall be entitled to its reasonable attorneys' fees and costs incurred in the litigation.
Venue shall lie in the Circuit Court for the Second Judicial Circuit in and for Leon County, Florida.
When quarterly reports are late, liquidated damages are to be included in vendor's Quarterly Report and administrative
fee submission. Liquidated damages that remain unpaid beyond 45 days can result in FSA, at it's sole discretion,
implementing contract compliance actions, including but not limited to, suspension, limited participation by
specifications,disqualification from future solicitations,or termination for cause pursuant to Section 1.45. C~
Schedule of Liquidated Damages
cv
Failure to submit quarterly report on time $25.00 per day
Failure to report a Purchase Order to FSA within the 15 calendar days of the $100.00 per Purchase Order
purchase order date c
Failure to Report Sales .0075 of the sales price plus 1.5%each
month following the delivery date. c
Vendor agrees and acknowledges that its failure to take any of the actions specified in the above schedule will damage
the FSA, but by their nature such damages are difficult to ascertain. Accordingly, the above specified schedule of m
liquidated damages shall apply to this contract.Vendor agrees and acknowledges that these liquidated damages are not
intended to be and do not constitute a penalty, but are instead intended solely to compensate the FSA for damages,and
that these amounts are reasonably calculated to compensate the FSA for the damages that it will incur as a result of the
vendor's failure to take the specified actions.
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1.2.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix A— Drug-Free Workplace Form �
FSA DRUG-FREE
WORKPLACEF
LU
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that
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does:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession,or use of a controlled substance is prohibited in the workplace and specifying the actions T.
that will be taken against employees for violations of such prohibition. CD
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4-
0
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2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of (n
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and
employee assistance programs,and the penalties that may be imposed upon employees for drug
abuse violations. CL
0
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection(1),notify the employees that,as a condition of working on
the commodities or contractual services that are under bid, the employee will abide by the
terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of Chapter 893 or of any controlled substance law of the United
States or any state,for a violation occurring in the workplace no later than five(5) days after such
conviction. r
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistanceor
rehabilitation program if such is available in the employee's community,by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through
implementation of this section.
0
As the person authorized to sign the statement,I certify that this firm complies fully with the above y
requirements.
Bidder's Signature
0
Date
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix B— Insurance Checklist Form �
FL6R9raA.
r_u,�6 e,oi
INSURANCE CHECK LIST
>
0
1. Workers' Compensation and Employer's Liability per the statutory limits of the State of
Florida. U
2. Comprehensive General Liability(occurrence form), limits of liability $1,000,000 per occurrence for
bodily injury property damage to include Premises/Operations; Products, Completed Operations
and Contractual Liability, Contractual Liability and Contractual Indemnity (Hold harmless
endorsement exactly as written in "insurance requirements' of specifications). General aggregate T-
$3,000,000 cV
CD
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— 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles '-
included.
4. Excess Liability - $ per occurrence to follow the primary coverages.
5. The FSA must be named as an additional insured on the liability policies; and it must be
CL
stated on the certificate. L-
0
— 6. Other insurance as indicated:
®,Builders Risk completed value $
❑Liquor Liability $
❑Fire Legal Liability $
Protection and Indemnity $
Employee Dishonesty Bond $
Other(Garage) $ 1,000,000 r
7. Thirty (30) days written cancellation notice required. '
N
8. Best's guide rating B+:VI or better, latest edition.
9. The certificate must include the bid number and bid title and fist FSA as the
Certificate Holder.
Proposer and Insurance Agent Statement:
0
We understand the insurance requirements of these specifications, as noted by the items checked y
above, and that evidence of this insurance is required within five (5) days of Bid Award.
Bidder:
Signature:
0
Date:
U
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix C—Vendor Change Form
>
Florida Sheriffs Association
Cooperative Purchasing Program E
0
Vendor Change Document
W
U
Please complete this form to validate a requested change to Company Addresses,Contacts or Contact information below.
Include all sections where information has changed,old and new.
FSA Contract Number(s)affected by change:
U)
C44
C44
Company Information Changes: 4-
0
Old Information New Information
old Company Name: New Company Name:
Old Company Address: New Company Address: :5
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Old Company City: New Company City: 0
>
Old Company State: New Company State:
0
Old Company Zip: New Company Zip:
Company Contact Changes:
0
Old Contact Information New Contact Information
Old Contact Name(First,Last): New Contact Name(First,Last):
old Contact E-Mail; New Contact E-Mail; u_
U.J
Old Contact Office Phone: New Contact Office Phone:
C44
Old Contact Mobile Phone: New Contact Mobile Phone: U)
u_
Old Contact Fax Phone: New Contact Fax Phone:
0
This information is requested by an authorized representative of 0
This request will take effect as soon as it is received by FSA by e-mailing to coop2flsheriffs.org.
Name of Authorized Company Representative
Job Title Date of Request
U)
Authorized Company Representative Signature:
F5A Office Use:
0
Date Received: Change Effective: FSA Agent:
E
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1.2.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix D - Confirmation Of Order Form �
CONFIRMATION OF ORDER
Florida Sheriffs Association
Florida Fire Chiefs Association
Fire Rescue Vehicles and Other Equipment ci
BID NO. FSA20-VEF14.0
A Confirmation of Order form shall be completed by the Vendor and returned to the Purchaser r.
14 calendar days from receipt of purchase order without notification by the Purchaser.
CD
TO BE COMPLETED BY DEALERSHIP:
Vendor/Dealership:
Address:
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City: State: Zip:
4—
Contact Person:
Phone Number: Fax:
Specification No. Type Vehicle:
Purchase Order Number: Purchase Order Received:
Order Was Placed With the Manufacturer on:
Under Production Number: r
Delivery should occur within calendar days after receipt of Purchase Order. ,
A Copy of the Required Production Sheet(s)are Attached for Your Files. CV
Comments:
O
Purchaser/Agency:
Contact Person: O
Address:
City: State: Zip:
Phone Number: Fax:
E-mail:
O
A copy of this form should be attached and submitted with the Purchase Order as the last page.
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1.2.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix E — Manufacturer Authorization Form �
MANUFACTURER'S
Fus AISUCIP1011 to .AUTHORIZATION >
Lu
IBM
Fire Rescue Vehicles, Ambulances 0
and
I other Equipment U
1310 NO. FSA20-VlEF14.0 �~
This is to certify that is the manufacturer
(Vendor/Respondent's Name) or a r
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manufacturer's authorized deafer of N
(Manufacturer/Brand Name) O
In the State of Florida.
CL
By: L_
O
Manufacturer Name:
Address: 2
City, State, Zip:
Office Phone: Mobile Phone:
E-mail:
r
Signature:
N
Title:
PLEASE [DOTE: This authorization form must be executed by an authorized employee of the
manufacturer ONLY. Dealers/Representatives are not authorized to execute this authorization form on �
behalf of the manufacturer. The manufacturer must execute this authorization farm even if they are O
offering their own products. Failure to submit this authorization farm with your response as required to
shall result in the disqualification of the response. y
to
Contract Terms and Conditions Section Qualification
U
to
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1.2.f
FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix F — Quarterly Report �
[INSERT VENDOR NAME HERE]
QUARTERLY REPORT for BID#F5A20-VEF14.0
Effective Dates;April 1,2020 thru March 31,2023 >
Fire Rescue Vehicles and Other Equipment
April -June 301Y14 1 Zero Activity El anew flox O
Total PO
Name of Purchasing Agency PO# City. Spec.# Vehicle Type PO Date Amount Admin.Fee
- tJ
$
$ T—
July 1-Sept 3 if Y1-02 Zero Activity 0 ehe&Box CV
CD
$
0
$ W
$ LL U
$ CL
Oct 1-Bee 311Y1-Q3 Zero Activity 1 J.hey&U- �
$
$
$
$
Jan 1-Mr 311Y1-04 -- Zero Activity U b d s
$ 100
$
$
$ C"
s W
$
$ ty
Page Total $ _ $
0
Fees and reports are due no later than the 15th of the month following the quarter end.
0
0
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix G — Bid Calendar
FLORIDABID CALENDAR
SHERIFFS� "S$°°'AT.°� Bid # FSA20-VEF14.0 Fire Rescue Vehicles,
Ambulances and Other Equipment >
Contract Period:April 1, 2020—March 31, 2023
p
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p�
W
a�
Bid System Training-All Interested Bidders 11/6/2019
Registration Open for Mandatory Pre-Bid 11/15/2019
CD
Specification and Terms&Conditions Review Workshop 11/20/2019
Mandatory Pre-Bid Meeting 1/14/20-1/15/20
Requests for Clarifications 1/27/2020 CIO
FSA Response to Requests for Clarifications 1/29/2020
Bidder Qualifying Documents Due 1/29/2020
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FSA Bid System Opens 2/3/2020
Cone of Silence 2/3/20-4/1/20
Bid Submissions Due 3/2/2020
0
Public Bid Opening 3/3/2020
FSA& Fleet Advisory Committee Bid Review 3/9/20-3/11/20
Intent to Award Posted 3/13/2020
Bid Award Announced 4/1/2020
Voluntary Tel econference Workshop Instructions: UJI
Voluntary workshops are via teleconference. To participate,
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call in on the designated dates specified in the bid calendar at
times TBD. Registration: htt{33://form.jotform.com19 2945 2259 251 5A
Dial-In: 1-800-920-7487
Participant Code: 68495418
Mandatory Pre-Bid Location: y
Volusia County Emergency Operations Center
3825 Tiger Bay Road
Daytona Beach, Florida 32124 m
Mandatory Pre-Bid Meeting Itinerary:
Fire Rescue Vehicles&Other Equipment-1/14/2020
at 9:00 am-4:00 pm (EDT)
Ambulances-1/15/2020 at 9:00 am-4:00 pm(EDT)
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2020-2023 Fire Rescue Vehicles&Other Equipment
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix H — FSA Bid System Data Input Instructions for Bidders �
FSA BID SYSTEM DATA INPUT INSTRUCTIONS FOR BIDDERS: >
FSA20 VEF14.01—AMBULANCES&OTHER EQUIPMENT
FSA20-VEF14.02—FIRE RESCUE VEHICLES&OTHER EQUIPMENT
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:Note: The attached Exhibit 1 is an example bidder screen in the FSA bid system and is for illustration purposes only.
Step 11: Insert bid price in the"Unit Price/Percent"data input field as illustrated in Exhibit 1.
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Ste 2: Insert the%discount represented by your bid amount for purchaser reference in the"Vendor Description"data
input field as illustrated in Exhibit 1. y
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Step.3: Insert vehicle picture link(which must be a public domain) in the"Image Link"data input field(if desired)as CL
illustrated in Exhibit 1.
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Step 4: Insert vehicle options link(which must be a public domain)in the"Spec Link"data input field(if desired)as
illustrated in Exhibit 1.
Ste 5: Upload vehicle build sheet in PDF format in the"Select Files To Upload"field as illustrated in Exhibit 1
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2020-2023 Fire Rescue Vehicles&Other Equipment
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FLORIDA SHERIFFS ASSOCIATION
Cooperative Purchasing Program
Contract Terms and Conditions
Appendix H — FSA Bid System Data Input Instructions for Bidders — Continued
EXHIBIT 1 >
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...luuterouu aN9c�uaaieei
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buoteBid Rents Spreadsheet lc,[ _i nk.tin Directions or using the GuotciBid h.r
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Items Spreadsheet
Spa OuoleMid Items
preadsceet � 73—
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Quote/Bid Items Requested ts`
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Agency Item.❑eseription Vend-Item besc ription. unit Price!percent Extended Pride)Percent P'
Item#1 „, t tilt((r+b5btt s 1 'ttr`yl�i{>vk ear �I N
Men.. ? P.I_rLI-c _ r_ 5F•.t_io0d�l % �17' _` (j ,�� (V
Raul.re C: .i r ___
G roup:Fire Apparatus-Initial AncK M.d.1: F dF550
MaRe:Flence rn.ruiBCEuiRSlg,IIIC
Mtldal:Ford F350 Model H: "Se12e1 Beason below 11
Mndal#: 50.00no.00% y
Description-.Sp-c riicamon t 1 t p e cations uplandea n Md system. Oes rip to (�
iPsl-r_ rnlyd.„sy i,artr.,,R e..,r,€.i€tin,in the verar \s yr`\rr pussy Sr}\ zl rr rp iV\c +\ i} s,*t .�
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Q anrttyion r�Idh Ima,§t
u1 f M h Spec Link
pnceip t Price lsfll IrS Atli\i �rt)r}fr���r}r+�1\ 1\{s 17!I rrsrrr#y tr9sl�r4��\f}�
_ 7Ai y*y Brand NameiEqual Valuet5ewice:stand Name or=qnaI ' rt}� ��rrfir 11 sss
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(1)itr`t's'i,`S4}rl'!�,0 2 UCrJ'!t Irt,r;l I' S`,' srlti�
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sib-mtlut:60.00 —
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Vendor Files
Tho mRoi itip friers are reads ed before o mbonsson is radw
Proposal 0
select a file type:.
(Leave b ank ff a rep rred ie ivpe rs toi'lsted 1f a re.Q ned file r,ire'sted ano7 e is^ot Gsted io the doaueients tab e whets a response is tea 'fo Lie wtwrr tied,you w-P not he able to Sibiu yaur res�altse J
,Proposal r
-.,,. Select the file($)to upload: Uj
(NusLl GiYt Or Shu Key jijmrt ki seiect m,,:'t+cfe f ie3) r
(tzi sVrl>} Ii }s rtsll V rrt si rp_fti$Apt rly r- s rr{sf rf1 rltl r N
Browse_ izt 9 Yc Y i Oil, l � lr Cfti �tllt}`
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click on Add paaument(s): Add Doctument(s)
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2020-2023 Fire Rescue Vehicles&Other Equipment
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$ Protecting, Leading&Uniting—since 1'893
F ' RIDA SHERIFFS ASSOCIATION
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2617 Malian Drive,Tallahassee,Florida 32308 p;(850)877-2165
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P.O.Box 12519-Tallahassee,rlorlda 32317-251:9 L.(850)878-8665
www.fisheriffs.org 10 0
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Contract Amendment 0
FSA20-VEF14.01 Ambulances & Other Equipment
FSA20-VEF14.02 Fire Rescue Vehicles & Other Equipment
The Florida Sheriffs Association is modifying the contract terms and conditions of Contract FSA20-VEF14.01 U)
and FSA20-VEF14.02, Section 2.13. This contract amendment is effective on May 1, 2020. The modification of
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the terms and conditions is permissible under Section 1.24 of the contract.
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The following language under Section 2.13 will be amended as follows:
2.13 OPTION PRICING CL
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Options may be sold, but only in connection with the sale of a base specification. The bidder shall offer 76
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discount below Manufacturer's Standard Retail Pricing(MSRP)or manufacturers published list price for any
factory options included in the bid submission and quotes to purchasers, if awarded.
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Options are intended to add or delete equipment or features from the base specification. Options can
provide an upgrade or downgrade to a manufacturer's model, such as a slightly different engine size,
horsepower, or equipment, and should not be made available for purchase separate from the base vehicle
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or equipment. Bidders shall NOT use options to create a vehicle or equipment that is entirely different than LU
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the FSA base specification or are available as another specification b'W awarded on this ITB.
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The use of options to facilitate the sale of an alternate manufacturer's product which is outside the scope of u-
the written base specification will be determined nonresponsive and the bid will be rejected in whole or part
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by the FSA.
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The FSA has the discretion to disqualify bidders if the option pricing is excessive.
Option pricing will include all costs of labor associated with the option and cost of labor should not be listed
separately within the bid.
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If a bidder will offer registration and title services as a fee for service, the bidder must include the
registration and title fee as a separate option (i.e. line item)for each item bid, see Section 3.23 for
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additional details. Government imposed fees should not be included in this option pricing.
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No other additional charges or fees are admissible.
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Purchasers are encouraged to negotiate option pricing with vendors. Discounts can be provided beyond
option prices listed in the contract. The additional discounts for each add option shall be decided by the
vendor.
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