Item K3 K.3
County �� � .�� �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
Mayor David Rice,District 4
�1 `ll Mayor Pro Tem CraigCates,District 1
The Florida Keys ��� `� � Michelle Coldiron,District 2
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
December 3, 2021
Agenda Item Number: K.3
Agenda Item Summary #9935
BULK ITEM: Yes DEPARTMENT: Airports
TIME APPROXIMATE: STAFF CONTACT: Richard Strickland(305) 809-5200
N/A
AGENDA ITEM WORDING: Report of Airport change orders reviewed by the County
Administrator/Assistant County Administrator.
ITEM BACKGROUND: There were three (3) change orders considered and approved by the
County Administrator/Assistant Administrator during the month of November 2021.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 27-1998 was
adopted in order to provide that the County Administrator may approve separate, non-cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$50,0000 (as amended by Ordinance No. 024-2015) or 5% of the original contract price, whichever
is greater. The BOCC requested a monthly report of all change orders considered by the County
Administrator.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: N/A
DOCUMENTATION:
Airport Change Order Report
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract: N/A
Total Cost to County: $0
Current Year Portion:
Budgeted:
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K.3
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Beth Leto Completed 11/19/2021 2:24 PM
Richard Strickland Skipped 11/22/2021 2:48 PM
Pedro Mercado Completed 11/22/2021 2:51 PM
Purchasing Completed 11/22/2021 4:48 PM
Budget and Finance Completed 11/22/2021 4:50 PM
Maria Slavik Completed 11/22/2021 7:01 PM
Liz Yongue Completed 11/23/2021 8:30 AM
Board of County Commissioners Pending 12/08/2021 9:00 AM
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Jacobs Key West International Airport 10/2021
Monroe County
Rehabilitate Taxiway A
Project No. GAKAP159
C GE ORDER
PROJECT: CHANGE ORDER NO.: 8
�, e a thtate Taxiway,A .�
INITIATED ON: October 29 2021
_ ®
-.-.•. _. _.� _ ...m . __ CONTRACT: GAKAP 159
TO(Contractor):General Asphalt
4850 NW 72'd Avenue
Miami,Florida 33166
CONTRACT DATE:September 18,2019
m
You are hereby authorized and directed to make the following change(s)in this Contract:
General Asphalt is reouesting a 183-calendar day time extension to obtain substantial completion for the final lift of
asphalt and pavement marking.The pavement on Tax►wav A and adiacent taxiways experienced premature pavement
failures. Dunne this tim_a the paving operations were stopped to investigate the issues and repair the asphalt This
change order is for time only and does not increase contract costs
The original Contract Sum............................... $ 9 691 602.25
Net change by previously approved Change Orders......... $ 177 408.33
The Contract Sum will be unchanged
by this Change Order...................... $ N/A
The new Contract Sum including this Change Order _._....._. . .. ._.w._'.._" `-'
will be............................................... $ 9 869 010 58
The Contract Time will be increased b ` '.._a
y 183 CALENDAR DAYS 00.
The Contract Completion date is................................................... November,l 1,2021 ,
Signature of the Contractor indicates agreement with the terms of this Change Order, including any adjustment in the
Contract Sum and/or the Contract Time. Adjusted cost and time include all direct, indirect and impact costs and time W
for delays,disruption,inefficiency,acceleration and all other claims.
RECOMMENDED: AGREED TO:
Jacobs Engineering General Asp 0
10/29/2021 tff
....Date �.� r
BY �r Date c�
AUTHOtt I X�
Key West International Airport Monroe County
3491 South Roosevelt Blvd. 1100 Simonton Street
Key West,FL 33040 Key West,FL 33040
11/3/21
tea- 11 5.2021
y Date _ ... m Date
N E COLXTY ATTOnNEY
pOVE FORM
ASSI P A
D 11/4/2l
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K.3.a
Change Order Attachment per Monroe CountyCoe Section 2-58(b)
• Change Order was not included in the original contract specifications. Yes ( ) No( x)
If Yes, explanation:
0
• Change Order was included in the original specifications. Yes ( x ) No
If Yes, explanation of increase in price:
There is no increase in price. m
0
• Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes() No(x)
If Yes, explanation as to why it is not subject for a calling for bids:
0
• Project architect approves the change order.Yes(x ) No ( )
If no,explanation of why:
W
• Change Order is correcting an error or omission in design document. Yes ( ) No ( x )
Should a claim under the applicable professional liability policy be made? Yes ( ) No (x)
Explain:
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K.3.a
Aatt s}trztik rf """72 Avenue
General Aspiialt Miami, Florida 33166
Co., hic. Phone: (305) 592-3480
Fax: (305)477-4675
October11, 2021
Lasa Ennis, P.E.
Jacobs
Project Manager®Aviation
Forsyth200 West t i
Jacksonville,
e: EYW Rehabilitate Taxiway A 0
Time Extension —Pavement Investigation
Lasa,
General Asphalt Co. Inc, is formally requesting a time extension to the authorized contract time
due to the arising issues from premature pavement failures. During this time the paving
operations were stopped to allow the proper investigation regarding the underlying causes of
the premature failures. Both General Asphalt and Jacobs had pavement experts working on
gathering Information to better understand the cause. During this time field and office work was
conducted based on the information gathered. Both General Asphalt and Jacobs shared the
Information obtained to allow a complete analysis of the current and underlying issues.
Once the pavement analysis had been completed, GAC waited on instruction from Jacobs to
complete the repair of the areas identified.
GAC proceeded Immediately to complete the repairs as and when directed by Jacobs.
The request 1 is to extend the authorized contract time to 11/11/2021 to obtain substantial
completion for final lift of asphalt and pavement markings. 0.
e ertinez
Gabrie
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K.3.a
PurchasingMonroe County
ATTACHMENT .7
CONTRACT CHANGE ORDER
PROJECT t am•athon luteruational A.irpom°t 1
Terminal Interior Rehabilitation INITIATION requested)10/27/2021
CONTRACT DATE: (date )
TO ®Design Center Inc
0
The Contract is changed as follows: (use underlining only—no highlighting or deletion)
The on i Co ct Su .$ 9 00® 0
g (Guaranteed Maximum Price) .................................... ...
Net uthorized Change Orders............. ... ................. ........ .....$ 0.00
The tract Su (Guaranteed Maximum Price)prior to this Change order was.. • 19, 0
The Con rac um (Guaranteed Maximum Price)will be(increased)(decreased) c ange by this
Change Order. "° o
The new ontract u (Guava d Maximum Price)including this Change Order is .......$ 90d1. 0'
The Contr w e increase ecreased)(unchanged)by................................. #of Days a1 s
The date of Substantial Com ion as of the date of this Change Order is........................(new date)
Detailed description of change order and justification: Final Completion: 1 ;b,21
Just cation here. If a time change:show original and new substantial completion dates.
Chance order is 0%of original contract price
For Repair work of terrazzo at entry and tlmmme Extension oft e project.All funds tom,Change Order are aid through 0)
time Allowances Included wt bW time contract. Original Completion ate: 9/ 121 New Completion Date: 1 / /21
;k>
ARCHITECT: 10128/21
Sign&Print Name Y Date o
CONTRACTOR: 1 /27/2021 _
� - u„ ;,.. �
Chris Noban,Ed. Sign&Print N e ate I✓
DEPARTMENT DIRECTOR: 10/28/2021
4aAg
Sin&Print N Date
COUNTY/ASSISTANT ADMINISTRATOR: ef- 11.5.2021
° Sign&Print Name Date
Revised BOCC 3/18/2020
EY
Page 87 of 106
IEY
Deft 10/28/21
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Monroe County Purchasing Policy and Procedures
ATTACHMENT D.7a
Change Order Attachment per Ordinance No. 00 -1999
Change Order was not included in the original contract specifications. Yes ❑ No
If Yes, explanation:
Change Order was included in the original specifications. Yes ❑ No
m
If Yes, explanation of increase in price:
0
Change Order exceeds$50,000 or 5% of contract price(whichever is greater). Yes ❑No
r9
If Yes, explanation as to why it is not subject for a calling for bids:
0
Project architect approves the change order. Yes No ❑
If no, explanation of why:
0)
J Change Order is correcting an error or omission in design document. Yes ❑No
0
Should a claim under the applicable professional liability policy be made? Yes ❑No FXJ
Explain:
Revised BOCC 3/18/2020
Page 88 of 106
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14272 S.W. 140 St., Suite 108 Miami, FL,33186 B Tel. 786-287-6339 0 email:Martha(itexc lusivesurfaces.com
-
VIA E-MAIL:an reo�a ro%al-crest.c:om October 2 7, 2021
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Client: Royal-Crest Builders
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Attn: Andrew George
Telephone: 305-735-4042 Cell: 239-810-
0
Address: 6677 Overseas Hwy, Marathon, FL 33050
Project: Marathon Airport Terminal Rehabilitation &Security Lighting Rehab
0
Epoxy terrazzo replacement at front entrance to make floor even with existing terrazzo
Total: $4,000.00 W
*Demolition of existing terrazzo by others. c,
0
Approved by: _ Date:
— .....----_....
Signature:
Thankyou fin,your our business. �i�g�:&a ���r� e ct��^�° .�l���t4�: �e to .v�i�i ��a.' r r�z°�>, , ��c.
Page 1 of 1
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K.3.a
CHANGE Distribution To:
ORDER Owner Architect Contractor
Field Other
PROJECT: KWIA Maintenance Storage Facility CHANGE ORDER NUMBER: Five( )
3471 S Roosevelt Blvd INITIATION DATE: 10131/2021
Key West,FL 33040 GC°S PROJECT NO, 2006
CONTRACT FOR: KWIA MaintenanceStorage F cllil
TO(CONTRACTOR)D.L.PORTER CONSTRUCTORS,INC. CONTRACT DATE: 0/26/2020
6574 Palmer Park Circle
Sarasota,FL 34238
You are directed to make the following changes In this Contract:
You are directed to make the following changes to the contract:
1) Provide credit lcredit for lot of LDI and SEFL light pole material not provided to the owner. ADD $ (8.629.63) 0
(COR013) as
0
r9
0
Total of CO $ ($ (8,829.63)
Not valid until signed by both tho Owner and Engineer. 0
Snelure or the Contrectoe Indicates hla araament herewith„InNuding an adlualment in the Contract Sum or Contract Time. ns
The original Contract Sum was cJ
Net change by previously authorized Change Orders $ 2,375,833.00
$ iee,329.03
$ 2,541,96282,03 0.The Contract Sum prior to this Change Order was
The Contract Sum will be Increased by this Change Order $ (8,629.63)
The new Contract Sum Including this Change Order will be $ 2,633,332.40
The Contract Time will be Increased by 45 Days
The Date of Substantial Completion as of the date of this Change Order therefore Is 0/15/21
ENGINEER CONTRACTOR OWNER
McFarland Johnson,Inc. D.L.Porter Constructors,Inc. Monroe County Board of County Commissioners
„
ADDRESS ADDRESS ADDRESS
2409 N Roosevelt Blvd,Suite 4 6574 Palmer Park Circle 3491 3.Roosevelt Blvd m,m - m
K W st FL 33040 S"resole 34238 K Wee L 33040
..
,
BY BY aY f
. � ,..
__.mac
Date Daley 11/18/2021
Date�,,014ROE CIO ATTonNEY Recommended by: .
,
S O NTY ATMRNEYDalt
11/17/21 Director Airports
e November I Packet Pg. 2056
K.3.a
Change Order Attachment per Monroe County Code Section 2-58(b)
• Change Order was not included in the original contract specifications. Yes(x ) o
If Yes, explanation: Existing light pole was reused. New light pole not required.
0
• Change Order was included in the original specifications. Yes ( ) No (x )
If Yes, explanation of increase in price:
a)
Change Order exceeds$50,000 or 5%of contract price(whichever is greater).Yes() No(X )
If Yes, explanation as to why it is not subject for a calling for bids:
r9
Project architect approves the change order. Yes(X ) No ( )
If no,explanation of why:
• Change Order is correcting an error or omission in design document. Yes ( ) No( X )
Should a claim under the applicable professional liability policy be made? Yes( ) No(X)
Explain:
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SIB a' �/ER=FLORIDA� s
N t ®" S
PURCHASE ORDER
:��0"W ELECTRICALCONT CTCR
Florida Keys Electric,Inc. DATE: 8/24/2020
5730 "d Avenue TERMS: NET 30
Key West,Florida 3 040 .: Jobelte
The jots name and fo bong numbermust appear on all invwcol,blllzs SHIP VIA: BEST WAY
of; d"g,and acknovAledgem entts iallrg to,1115ig po:
PURCHASEa: I - I T _
CHANGE ORDER n: ADDRESS CORRESPONDENCET :
O
Gray bar Electric Co. Job Name: Key West Airport MaIW&Storage
11260 N.W.91t Street 371 S.Roosevelt
Medley,FL 317 -146 Key West FL.3300 I `
TT : A ado Jimenez Contact: BRIAN DIET RICH m
E-mail:
Phone: 3 - 6.408
U
1Y
O UNIT DESCRIPTION UNIT PRICE I AOUNr
0.
1 L Lot o/LDI and SEFL lighting materials as 8,070.41 8,070.41
per quote 0235090617 on 4/2/20 0.00
$0.00
$0.00
$0.00
$0.00 --
0.00
$0.00 0
$0.00
$0.00
$o.00
$0.00
$0.00
$0.00 w
$0.00
0.00
$0.00 ca
$0.00
$0.00 0
$0.00
$0.00
$0.00
$0.00
$0.00
SUBTOTAL E:$807706.4001PLEAS EIVOrIFYUSIM DIATELYIFTHIS SHIPPING
ORDER CANNOT BE SHIPPED COMPLErE T (FIRST$5,Q00.00) 3$0.00
O OR BEFORE: T (AI30VE$5, 00) $184.2
OTHER $0.00
SHIP 70: Jobelte
TOTAL 29 63'
APPROVED BY DATE
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