Item P1 �s P.1
r`,
County of Monroe
�y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS
County �a� Mayor David Rice,District 4
�1 `ll Mayor Pro Tem CraigCates,District 1
The Florida Keys ��� `� � Michelle Coldiron,District 2
Eddie Martinez,District 3
w � Holly Merrill Raschein,District 5
County Commission Meeting
December 8, 2021
Agenda Item Number: P.1
Agenda Item Summary #9950
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock(305) 292-3550
N/A
AGENDA ITEM WORDING: Approval to dispose of records that have met the appropriate
retention period.
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Disposition of Records
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
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P1
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 11/09/2021 2:42 PM
Cynthia Hall Completed 11/09/2021 2:45 PM
Liz Yongue Completed 11/22/2021 3:28 PM
Board of County Commissioners Pending 12/08/2021 9:00 AM
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P.1.ai
NO.2021-15
RECORDS DISPOSITION DOCUMENT
Board of Coun Commissioners PAGE OF PAGES
......�
1. AGENCY NAME and ADDRESS 2. AGENCY CONTACT (Name and Telephone Number)
Monroe County Clerk of the Circuit Court&Comptroller Pamela Hancock
500 Whitehead Street
Key West FL.33040
(305)292-3550
3. NOTICE OF INTENTION: The scheduled records listed in Item 5 are to be disposed of in the manner checked below (specify only
one).
❑ a. Destruction ❑ b. Microfilming and Destruction Elc. Other
_ i
4. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for
the records have b qn fully justified, and that further retention is not required for any litigation pending or imminent.
x �
MargnThom so_n D.� 10/1212,0�2
signature, , Name and Title Date
5. LIST OF RECORD SERIES
f _
I
g. N
a. b. a d. e. Volume Disposition 0
Schedule Item �' Title Retention Indusive In Action and N
No. No. Dates Cubic Date
Feet Completed
After
Authorization
GS 1-SL l 348 Front Files:Recipient This record series documents 5 FY 1996-2014 total �
j activities relating to grant-funded projects conducted D:
ihy the grant recipient,including the application y
11°=rocess and the receipt and expenditure of grant
funds.These files may include,but are not limited to,
,,rant applications;contracts;agreements;grant
,status,narrative,and financial reports;and
supporting documentation.Project completion has
not occurred until all reporting requirements are
satisfied and final payments have been received. .0
Check with applicable granting agency for any
additional requirements.AND
lecei tlRevenue Records:Detail This series
GS 1-SL 365 onsists of records documenting specific 5 FY 199b-2014
1teceiptslrevenues collected by an agency through
ash,checks,electronic fund transfers(EFT),credit
d debit cards,or other methods.The series may j
include, but is not limited to,records such as cash
collection records and reports,cash receipt books
;gash register tapes,deposit/transfer slips,EFT
r=otices,credit and debit card records,receipt ledgers,
?eceipt journal transactions and vouchers,refund
ecords,bad check records,and other accounts j
Teceivable and related documentation.
i
6. DISPOSAL AUTHORIZATION: Disposal for the above listed 7. DISPOSAL CERTIFICATE: The above listed records have been
records is authorized. Any deletions or modifications are indicated. disposed of in the manner and on the date shown in column g.
Signature Date
Custodian/Records Management Liaison Officer Date Name and Title
Witness
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