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�S Q. I`� County of Monroe �y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS County �a� Mayor David Rice,District 4 �1 `ll Mayor Pro Tem CraigCates,District 1 The Florida Keys ��� `� � Michelle Coldiron,District 2 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting December 3, 2021 Agenda Item Number: Q.1 Agenda Item Summary #10043 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard(305) 292-4443 n/a AGENDA ITEM WORDING: County Administrators Monthly report for December 2021. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: Approval. DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: Packet Pg. 2238 Q.1 County Match: Insurance Required: Additional Details: REVIEWED BY: Liz Yongue Completed 11/23/2021 4:33 PM Board of County Commissioners Pending 12/08/2021 9:00 AM Packet Pg. 2239 Q.1.a MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: November 23, 2021 SUBJECT: County Divisions' Monthly Activity Report for December 2021 cv cv MONTHLY ACTIVITY REPORT—DECEMBER 2021 a, Airports: Key West International Airport , 1 Army Corps of Engineers Meeting 2 Financial Team Meeting w/Clerk 3 Lodging Association Presentation 4 FDOT Site Visit c 5 Meet w/Aeronautical Air Mobility Group regarding Vertiport c, 8 Comm. Raschein Airport Brief c 9 30% Concourse A Project Review 10 30% Concourse A CMAR Review 11 Meet w/MCA Concessions on Concourse A 11 Army Corps of Engineers Meeting 11 Signature Flight Support Meeting 11 Concourse A 30%Design & Phasing Plan Meeting 12 Reef Parking Headquarters Meeting Florida Keys Marathon International Airport 15 MTH Mandatory Pre-bid for Rental Car Industry RFP Packet Pg. 2240 Q.1.a Extension Services: Number of services provided: 21 phone calls, 85 emails, 118 one on one consults, 3 office visits/visits to clients, 23 learning events with 430 participants, 6 media submissions, and 308 publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures and Encumbrances: $7,120.89; Remaining Balance: $224,852.00; Percentage of budget spent and/or encumbered year-to-date: 3.1% The County Extension Director/Family & Community Development Agent accomplished the following activities: • Alicia organized and co-taught the Florida, Sustainable Living and Leadership Series. Series topics included sustainability 101, energy, water and food, and how these interconnected systems function together and independently. 24 Participants learned about sustainability through a"systems lens" and we had local experts help us explore issues in sustainability. • Alicia participated in the Southern Energy Efficiency Alliance (SEEA) Monroe County 0 meeting to build local government capacity to implement data-driven energy efficiency strategies. This project will provide: a. a convening process to bring housing agencies, affordable housing analysts, 0 advocates, researchers, and sustainability staff together to share data, insights, community needs, and analysis b. a data collection to inform technical and economic energy efficiency potential in the housing stock inhabited by our most economically vulnerable households; and 0 c. an aggregated, county-level analysis to identify the emissions abatement potential of local energy actions. • Alicia is working with the Florida Sea Grant, Climate Action Team to develop strategies e to increase climate literacy across the state. Se some of the efforts at https://sites. 00le.eom/ufl.edu/elimatesmartflorida/home The Environmental Horticulture Agent accomplished the following activities: • Master Gardener Volunteers installed the second wildflower demonstration garden at Crane Point Hammock in Marathon. The wildflower garden was planted around The Red Nun art installation project as part of the Florida Keys Sculpture Trail. It features 25 different species native to the Florida Keys. • The Environmental Horticulture Mobile Extension Booth reached over 135 residents at various community events and plant clinics located throughout the Keys. Master Gardener Volunteers assist the Extension Agent, Michelle Mularz, answering relevant plant-related questions. These free services help residents reduce pesticide use, improve fertilization practices, identify invasive species, and incorporate best practices. 2 Packet Pg. 2241 Q.1.a The Florida Sea Grant Marine Extension Agent accomplished the following activities: • Shelly is the Florida Horseshoe Crab Watch program coordinator for Monroe County and this year a new site was created by state park staff at Long Key State Park after Shelly trained 4 staff last spring. This has been a very exciting partnership and state park staff have been busy counting and measuring horseshoe crabs and tagged 18 for the first ever FWC horseshoe crab stock assessment. Shelly connected Long Key State Park with the Key West Aquarium to borrow horseshoe crabs for a touch tank at Mote Oceanfest in Islamorada. • Shelly is on the steering committee for the Florida Keys National Marine Sanctuary Water Quality Protection Program and made a motion to add the Key West sustainability coordinator to the management committee as the City of Key West prepares to evaluate water quality monitoring in the nearshore waters. • Shelly is the vice-chair of the South Atlantic Fishery Management Council outreach and education advisory panel and they met(virtually)with a full agenda to assist the Council with initiatives related to barotrauma, citizen science, Fish Rules smartphone app for 0 recreational and commercial fishing, and the new website design. ENGINEERING SERVICES /ROADS Bridge#904982 Tubby's Creek (Card Sound) and Bridge#904984 Mosquito Creek Bridge c (Card Sound) Replacement Grant Award: • FDOT advised staff that funding is being programmed in FDOT's Work Program to fund t� Engineering Design and Permitting and Construction Phases for replacement of two bridges on Card Sound Road. • FDOT confirmed that the project qualified for a NEPA Categorical Exemption and PD&E Study Phase was not necessary. • Engineering design and permitting funds were re-programmed to FDOT FY 2023 and construction funds were advanced to FY 2025. • staff is working with FDOT LAP staff to prepare RFQ for design services. Bimini Drive(Duck Key) Bridge Replacement: • Demolition of lane on South side of bridge is complete. a� • Permanent sheet pile wall installation is ongoing. E Harbor Drive(Duck Key) Bridge Replacement: • Engineering design and permitting is ongoing and design is at 90% submittal phase for the permanent bridge replacement project. • FDOT removed load restrictions on 10/27/21. • Single lane bridge strengthening is complete on East side of bridge and open to traffic meeting the Florida legal load limits. • Demolition work of lane on West side of bridge in preparation for steel I-beams and wood deck installation is ongoing. 3 Packet Pg. 2242 Q.1.a Seaview Drive (Duck Key) Bridge Replacement: • Engineering design and permitting is ongoing and design is at 60% for the permanent bridge replacement project. • FDOT removed load restrictions on 10/27/21. • Single lane bridge strengthening is complete on South side of bridge and open to traffic meeting the Florida legal load limits. • Demolition work of lane on North side of bridge in preparation for steel I-beams and wood deck installation is ongoing. Cudjoe Gardens Drainage Rehabilitation Project: • Delay in manatee grate delivery due to change order addition and supply issue. Anticipate delivery and completion of construction by mid- December -� 1st Street and Bertha Street—Key West Drainage Improvement Project: • Contractor completing work on Bertha Street intersection with South Roosevelt Blvd which includes installation of drainage, curb & gutter, 10 foot wide shared use path, E sidewalk and roadway reconstruction,placement of asphalt base and structural course. • Contractor Change order 2 for City scope bus shelter relocation and revised maintenance of traffic for Fogarty Avenue intersection complete. • EAC Amendment 4 for City bus shelter relocation concrete pad design approved at October BOCC meeting. • Project substantial completion scheduled for mid October 2022. • FDOT SCOP agreement extended to December 31, 2022. Sands-Big Pine Key and Twin Lakes-Key Largo Roadway Pilot Project: • Sands — Design — Amendment 5 - Staff update meeting with Consultant on November 16, 2021 regarding the required environmental assessment and SLR Slip study W which are due end of November 2021. Amendment 6 - adding Avenue G to project scope approved by BOCC in September and to be completed by consultant end of January 2022. • Sands - CDBG-DR Grant—Staff submitted updated construction and construction engineering and inspection grant agreement attachments to DEO on November 12, 2021 0 and is awaiting receipt of CDBG program grant agreement in order to proceed. • Twin Lakes —Resilient Florida Infrastructure Grant Progam - Staff worked with consultant for application submittal on October 22, 2021 for 50% match of estimated construction and CEI costs. Awards will be posted after the FY2022/2023 budget is approved/signed by governor. E • Twin Lakes - HMGP Grant— FDEM grant agreement for the Phase 1 design portion in the amount of $130,859.36 on December BOCC agenda for approval. This agreement has deliverable requirements such as a Hydrologic and Hydraulic (H&H) study. Phase 11 construction portion is currently considered a back-up project per FDEM with no award pending at this time. Phase II award is contingent of Phase I approval by FDEM. • Twin Lakes - CDBG-MIT Grant - Staff worked with consultant on 2nd round grant application submitted September 17,2021. • Twin Lakes —Design - Electrical plans for new Phase 3 power- FKEC riser pole at Lake Street and US1, underground cables, terminations and transformer equipment at Adams Drive and Crane Street to be completed end of December 2021 at which time a utility agreement with FKEC will be drafted. Amendment 7 for FDEM required H&H study being reviewed by staff and anticipate on January 2022 BOCC agenda. 4 Packet Pg. 2243 Q.1.a Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: • Selection committee (SC)to meet on December 1, 2021 to rank Construction Engineering and Inspection (CEI) RFQ proposals. (Replaces SC meeting held on October 25, 2021). • Anticipate approval to negotiate on January 2022 BOCC meeting agenda. • FDOT LAP design agreement extended to June 30, 2022. • Awaiting FDOT Construction LAP agreement execution and FDOT NTP for construction bidding. Per FDOT, anticipated December 2021. GIS Based Roadway Asset Management and Work Order System: • Staff requested proposal from engineering consultant to evaluate asset management -� systems based on county Road Dept. needs. Roadway Vulnerability Study and Capital Plan: • Weekly meetings with consultant to review draft conceptual design and cost estimates for 25% most critical roadways and to discuss public outreach plans. Sugarloaf Boulevard Bridge Replacement Project: • Construction phase funding is on hold due to COVID and unanticipated expenses on Duck Key bridges. Key Largo III (Burton Drive/Harris Ocean subdivision) Roadway and Drainage Improvement Project: • Project is on hold pending drainage evaluation and direction from OMB on funding. Koehn Subdivision-Big Pine Key Roadway and Drainage Project: • Change Order 1 to extend project area to end of Louise Street approved in November. • Milling in progress, survey control points being verified, drainage culverts submittal W approved and on order from fabricator. • Contract time is 273 calendar days. Substantial completion to be achieved by July 5, 2022. Boca Chica Road Hurricane Irma Repairs Project: • Staff prepared project manual for review by County Attorney's Office. 0 • Anticipate advertising for construction bids in December 2021 Card Sound Road Mill/resurface/restriping: • Staff has requested that FDOT program SCOP grant funds in the amount of$2,419,722 (75% of construction phase estimate) in its work program in fiscal year 2023 to partially fund construction and CEL E • Roadway design is ongoing. Duval,Whitehead, and Front Street Roadway Improvement ILA w/City of Key West: • Utility work is ongoing. • Additional work to be added to scope on Eaton Street, due to FKAA need to replace waterline. County responsibility will be to fund half of roadway overlay on several blocks of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced. Hurricane Irma No Name Key Bridge Repairs: • Staff has received 100% submittal for engineering design and permitting. • Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. 5 Packet Pg. 2244 Q.1.a Key Deer Boulevard Roadway Repairs: • Design phase for construction is ongoing. County Roads Asphalt Preservation Program: • Staff is implementing a third phase of pavement preservation program to extend life of newly paved roads early in pavement lifecycle. Pavement should be treated within first six years to be effective. Goal will be to complete backlog and in future years treat newly resurfaced roads within the first three years. • Contract to treat lower keys roads paved in 2018-2020 (Stock Island I and II, Key Haven, and Duval Street) and upper keys roads paved in 2018-2020 (Key Largo I, II, and CR 905)with Reclamite pavement rejuvenator to extend pavement life approved on BOCC November agenda. • Application to begin December 2021 on Key Haven and Stock Island roads. On Call Engineering Services Contracts Current contracts expire in January 2022. Staff advertised an RFQ for On Call E Engineering Services on September 27, 2021. Responses received on November 18, 2021. Evaluation selection committee being scheduled. PROJECT MANAGEMENT c Major Hurricane Repairs: Following is a partial list of the individual locations damaged by Hurricane Irma. Big Pine Key Community Park: 0 Sheriff's Residence • Columns and beams are complete. Pre-cast flooring scheduled for delivery and installation starting on 11/29/21. Blue Heron Park Community Center: 0 • Final building inspection pending signage requested by Fire Department. Harry Harris Park: Wilkinson Point& Beach Jetty: • Construction Kick-off meeting completed 11/16/2021. Work scheduled to begin Second c week in January 2022. Key Largo Park: e( • Change Order is necessary due to supply chain issues, awaiting email for extension from SeaTech • Delivery of additional materials have been delayed again until the 11/30/2021 • Change order was executed for a substantial completion of 12/30/2021 Long Key Transfer Station Metal Building and Recycle Bin Repairs: • Contractor has completed the framing of recycle bay walls and roof trusses. • Completing the plywood sheeting on interior walls and expect to have the roof dried in week of 11/22/2021. • Metal for roof and side panel scheduled to arrive 12/02/2021. • Revised drawings for metal building to be submitted to building department for reviewno later than 12/03/2021. Marathon Annex 63`'d Street: • Contractor has completed all prep work required for installation of flood panels. • Expected delivery of panels - 1/15/2022 6 Packet Pg. 2245 Q.1.a Marathon Former Tax Collector's Office: • Permit is ready, and the contractor is preparing to mobilize. Veteran's Memorial Park: • BOCC approved restroom construction contract Addendum 1 on 11/17/21 for engineered construction documents now required by Building Department due to extent of storm damage. • ADA Pavilion and tiki huts permit application and design under review by Building Department. West Martello: Citadel& Archway repairs • Contractor re-mobilized to conduct additional repairs approved through CO 42. New completion date is now 11/22/2021 and the Contractor is on target to finish by that date. Seawall • RFP being developed—Plans submitted for City of Key West permits. E Capital/Grant Funded Proiects Facility Management Software Upgrades —AV 0 • Initial vendors assessed in early 2021. Identified best and least expensive option was to upgrade existing platform. • Proposal received to upgrade existing workorder system to GIS based system. • Software upgrade will migrate historical data, incorporate capital 0 asset management, from a repair and replacement viewpoint, allowing for budget forecasting. • Public Works leadership team meeting to coordinate project and finalize proposal acceptance. 0 • Targeting BOCC approval of contract at December 2021 meeting Big Pine Lower Keys Scenic Viewing Area/Swimming Hole—FDOT, CAP, TDC: • Construction underway and approximately 56% complete. • Boardwalk is framed and deck boards are being installed. • Forming for concrete pad at kayak launch has begun. • Bathroom construction is ongoing; forming walls for concrete pours. Blue Heron—Senior Meal Relocation • Purchase order for Phase I, electrical and plumbing improvements in progress. Phase I will allow meals to be served at site. E Cudjoe Fire Station - CAP: • Contractor completed final inspections and Building Dept. issued final CO. • Outstanding punch items and new warranty items still remain • Legal options being examined. East Martello Drainage & Parking Phase II - TDC: • Project is complete and closed. East Martello Drainage & Parking Phase III -TDC: • Building permit application has been submitted to the City of Key West and is under review. East Martello Windows & A/C Updates (Papio Gallery) - TDC: • Construction contract with SeaTech execution in progress. 7 Packet Pg. 2246 Q.1.a East Martello Roof—TDC: • Building permit application has been submitted to the City of Key West and is under review. Emergency Operations and Public Safety Center—FDEM, HMGP, FDOT: • Comments and required corrections from Building Department and Peer Review being addressed by design team. Second set of corrections submitted on 11/10/2021 • CMAR submitted guaranteed maximum price (GMP)proposal 10/14/2021 • Construction contract, including GMP approved by BOCC on 11/03/2021 • Review package to Grant Agencies submitted 11/08/2021. Higgs Beach Bathrooms -TDC: • $615,000 of remaining funding needed. Project on hold for additional funding. Higgs Beach Access Road Realignment—CAP, TDC: • SHPO-requested GPR (ground-penetrating radar)work has been completed for all five of the identified areas. • The data and report have been delivered to the County. E • We are attempting to identify noted,potential anomalies. Higgs Beach Sand Re-nourishment-TDC: • Sand deliveries and sand placement started 10/19/2021 and have continued, at a 0 somewhat slower pace than expected, through November. • Sand quantity required by plans have been delivered as of 11/18/2021, but much is still >, stockpiled on beach pending repairs to turbidity barriers. • Completion of the project is projected for late November/ early December 2021. 0 HMGP Generators —HMGP: • FDEM still reviewing movement of facilities generator from the airport to Rockland Key. • Working with FDEM on delay due to scope change. 0 HMGP Wind Retrofit—HMGP: • Grant agreement received and reviewed by legal. • Agenda item prepared for December 2021 BOCC approval of grant agreement. • RFQ being drafted to procure CMAR contractor. Jackson Square Chiller Building - CAP: • The building location will be moved to the location of the 1980's Jefferson Browne Building. • Demolition of the Jefferson Browne Complex and new Chiller building redesigns in progress. • Preparing Task Order for demolition and construction designs. • Will use the funding originally identified for construction. et • Project Charter/Forecast completed. Jackson Square Communications Tower Move - CAP: • Sheriff's Office negotiating new location, with the Navy. Jefferson Browne Building Parapet Removal—CAP: • Demolition underway on roof parapet. • Scheduled to complete by end of November. • Demolition at 80% complete. • Capping of remaining one foot top approximately 10% complete. 8 Packet Pg. 2247 Q.1.a KW Lighthouse HVAC replacement-TDC: • Contractor has insulation and ductwork completed. • New A/C condenser to arrive in November. • New condenser arrived at regional supplier and is processed for shipment to Key West. KW Lighthouse New Oil House Display-TDC: • Existing Conditions document received. Approved by PM Director. • Architect finalizing the construction drawings and specifications. Historic Jail Museum - TDC: • Third phase(Windows & Doors)has reached Substantial Completion. • Final punch-list items or work to complete in November. • Contractor completing final punch-list(by end of November) for Third Phase. • Conditional Use Permit being reviewed at City of KW Planning meeting 11/18/2021. • Architect has submitted 99% final phase construction documents, for County review. MCSO Stock Island Jail Generator Replacement and Electrical Upgrades —CAP • Task order being prepared for design services of new structure. E • Exterior generator has been placed, staff has been trained, and final documents are being u prepared for new generator. Pigeon Key Honeymoon Cottage & Commissary Rebuilds —TDC, DHR: • Exterior of Honeymoon Cottage completed. • A/C Units being installed in Honeymoon Cottage. • Framing in progress for Commissary building with siding to begin in late November. Pigeon Key Sprinkler System - TDC: c • Requested a final $250,000 in TDC second round to be split between DACs 11, IV, and V in an effort to complete project;pending DAC meeting(s). • Alarm system work in progress. `✓ • Conduit completed. 0 • Fiber being pulled through conduits. Plantation Key Courthouse and Detention Center- CAP: • Courthouse work is progressing slowly. The woodwork in the courtrooms is the critical scope controlling the schedule currently. c • Updated migration date to be communicated once courtroom millwork is completed. • MCSO performed substantial completion walk with General Contractor and Architect on 11/12 • Temporary Certificate of Occupancy (TCO)paperwork, for the detention side only, is being finalized with The Village of Islamorada. E • MCSO expected to start equipment migration into new space week of 11/22/2021 Public Defender Offices at 316 Simonton in Key West - CAP: et • Architect received a Task Order amendment to include Design services. • Design services were approved from the November BOCC meeting • Next phase of the project will be permitting Reynolds Street Pier Pile Repairs —TDC, FDOT-TAP: • TAP grant programmed into FDOT funding cycle. Rockland Key—CAP Facilities Trailer • Trailer in place. • Staff has moved in. 9 Packet Pg. 2248 Q.1.a Temporary Fleet Buildout • Bids came back with Pedro Falcon being the lowest bidder at$819,000 • Staff met with contractor on Wednesday, November 17 to go over options to reduce the cost of the project. • Contractor submitted "new" SOW on 11/19/2021. Staff reviewing the new scope of work with the intent to finalize the project and seek the BOCC approval at the December 2021 meeting. Rowell's Waterfront Park Phase I—TDC, FDOT, CAP: • Work is about 15% complete. • Bathroom foundation prep work has begun. • Contractor experiencing supply chain issues with acquiring roof trusses and other materials; investigating alternatives to avoid delays. Rowell's Waterfront Park Phase II—CDBG-CV, CAP: • CDBG application submitted October 28, 2021. • Pending determination of CDBG grant application. E Tavernier Fire Station Hardening—CDBG-MIT: • Scope of Work was finalized and approved with Florida Department of Economic Opportunity (DEO). 0 • DEO is required to assess any environmental concerns to meet HUD requirements. • The environmental review process is currently under DEO review and County is awaiting DEO approval 0 FACILITIES —UPPER KEYS Murray Nelson Government Center: • Provided Assistance for five events in the Auditorium • Repaired overflowing water from I" floor urinal with new automatic flush system 0 • Recycle lights, glass bulbs and metal to Layton Transfer Station • Reset router and radio receiver to LED marquee sign to change message — needs upgrading • Picked up tables and chairs from Fire Station 425 used for Emergency Management • Changed time clocks for exterior light operation due to time change November 7, 2021 • Change ceiling tiles in lobby, Growth Mgmt, due to water stain from AHU 43 upstairs • Fixed kitchen sink in break room • Installed new wall mounted bottle/water fountain on lst and 2nd floor • Pressure washed outside of building and sidewalks • Unclogged toilet on 2nd floor mens bathroom • Fixed 2nd floor ladies Nandi cap toilet with flushing issue • Transported bookshelf from Murray Growth Mgmt. to Ocean Reef Growth Mgmt. • Reset error code at cool tower drive monitor Key Largo Social Service: (New location—Tradewinds Plaza Shopping Center): • Unload pallets of food off truck and place inside on table weekly operation • Transported stove from Key Largo to Marathon Senior Center • Take several boxes (1200 pounds) of rotten vegetable to transfer station Card Sound 10 Packet Pg. 2249 Q.1.a Plantation Key Courthouse: • Changed time clocks for exterior light operation due to time change November 7, 2021 • Unclogged toilet and fixed the flushing issue on 2nd floor State Attorney bathroom • Contractor replaced latch for securing back door—State Attorney Office • Repaired water leak from heavy rain at roof pitch pocket 42 conduit-repaired roof • Fixed Judge Garcia paper towel dispenser. Ellis Building: • Checked air purifier, Replaced UV light bulbs and reset unit • Changed time clocks for exterior light operation due to time change November 7, 2021 • Set rat traps in Isis area of kitchen • Repaired water leak from heavy rain in employee bathroom -repaired roof and changed ceiling tiles • Contractor to quote/replace compressor for no a/c unit in tax collector office • Fixed leak on toilet in Drug Court Key Largo Library: • Released live mouse from the book return box • Changed time clocks for exterior light operation due to time change November 7, 2021 Islamorada Library: • Changed time clocks for exterior light operation due to time change November 7, 2021 0 • Installed new lock on Creator Lab, small compartment containing valuables Old Health Building: • Cut out bad roof and repair roof on entire building 0 Public Works —Magnolia Office: • Changed time clocks for exterior light operation due to time change November 7, 2021 PK Roth Clerk: • Changed time clocks for exterior light operation due to time change November 7, 2021 • Recharged freon and replaced bad seal in server room back a/c unit t� PK Roth Health: • Changed time clocks for exterior light operation due to time change November 7, 2021 E PK Roth Sheriff: • Changed time clocks for exterior light operation due to time change November 7, 2021 Key Largo Park Duplex: • Spray to remove bee and wasp nest unit 41 • Contractor performed annual inspection for termites —both units • Repaired floor due to water heater leaking in unit 42 Tavernier Fire Station #22: • Changed time clocks for exterior light operation due to time change November 7, 2021 ll Packet Pg. 2250 Q.1.a • Fixed rope on flag pole PARKS & BEACHES: Friendship Park: • Changed time clocks for exterior light operation due to time change November 7, 2021 • Pressure wash front basketball courts • Removed damaged in ground box and installed new weatherproof electrical box with new wire connectors • Installed new above ground electrical security box • Secured front entrance gate signs N Harry Harris Park: • Contractor fixed playground fence which was damaged by a boater—claim 4 2021478cp E • Contractor installed chain link by the ball field and the sprinkler pump • Changed time clocks for exterior light operation due to time change November 7, 2021 �? • Cleaned and painted parking lot lines and handicap in beach area Rowell's Waterfront Park: • Smart Ride Bicycles host lunch stop November 19, 2021 • Patched pot holes in the park c Mike Forster Memorial Park (fka Sunset Park Boat Ramp): • Removed old Sunset Park sign and installed new sign for Mike Forster Memorial Park Key Largo Park: 0 • Changed time clocks for exterior light operation due to time change November 7, 2021 • Installed new tennis net and secured bolts on 2 of the nets • Sprayed for fire ants in concession stand area and family bathroom • Secured parking bumper in lot • Placed cones around walking track for uneven rising of surface on path • Pressure wash basketball /pickle ball court area • Removed graffiti in the skate park a� FACILITIES —MIDDLE KEYS Marathon Annex 63`'d St.: • Monthly AC PM • Weekly Landscaping and trash pickup • Removed old light fixtures • Move cabinet to Chief Hudson's office • Reseal seam on leaking gutter • Replacement canopy hung • Deadbolt lock repaired 12 Packet Pg. 2251 Q.1.a Marathon Health Department: • Weekly Landscaping and Trash pickup • AC not working Marathon Courthouse: • Monthly AC PM • Weekly landscaping and trash pickup • Two large wooden bookshelves delivered to Key West • Replaced blinds in court reporter's office Marathon Government Center: • Monthly AC PM • Weekly landscaping and daily blowout of parking lot • Provided support for 9 meetings in BOCC room N • Install 4 new T12 bulbs in elevator mechanical room on first floor • Mounted name plate on door E • Purchased belts for AC • Repair lights in building department , • Removal of trash 0 • Stand up desk removed • Artic Temp escort • Install 3 door pockets Marathon Library: c • Pick up trash • Provide daily cleaning t� • Landscaping • Install two picture frames • AC too cold • Clean outdoor coils on Daikin unit Medical Examiner 0 • Monthly PM AC filters • Weekly Landscaping and trash pickup • Check A/C alarm t� Marathon Tax Collector: • Assist with moving chairs E Marathon Clerk of Court: • Monthly PM AC Filters • Weekly Landscaping and trash pickup State Attorney: • Monthly A/C maintenance • Weekly Landscaping and trash pickup • New lightbulbs • Rotate wheels on cart • New lock installed • Clean up after lock install • Move furniture from one office to another 13 Packet Pg. 2252 Q.1.a Long Key Tower: • Monthly A/C maintenance Public Defender: • Monthly A/C maintenance Public Works Facilities Maintenance: • Monthly compressor Maintenance carpenter shop • Clean and maintain facilities fleet • Weekly status meeting • Weekly Landscaping and trash pickup • Removed and relocated items from storage • Change water filter in sink • Pick up cleaning supplies in Key Largo Public Works —911 Communications: • Continue work on new offices E • Install new medicine cabinet • Install floor transition piece on transition to kitchen Marathon Senior Center/AARP: • Monthly PM A/C filters • Weekly landscaping and trash pickup Conch Key Fire Station: • Monthly AC PM • Landscaping and trash pickup • Replaced Sprinkler head in shower • Men's urinal repaired • Fresh seal around tiles in shower • Mold and water damage around sink repaired • AC vents painted or replaced Layton Fire Station: • Monthly AC PM • Weekly Landscaping and trash pickup • Low water pressure in kitchen sink t� • Rescue apparatus Bay door repaired Crawl Key Training E • Monthly AC PM • Weekly landscaping and trash pickup • Low water pressure from Hydrant—Gary's Plumbing Grassy Key Tower • Monthly AC PM • Weekly landscaping and trash pickup Scout Key Tower • Monthly AC PM Big Pine Community Park • Assisted with opening and closing of park • Install Handicap ramp at First Baptist Church (Voting) 14 Packet Pg. 2253 Q.1.a Marathon Professional Building: • Obtained bids for painting, ceiling tiles, dry wall and flooring FACILITIES —LOWER KEYS Blue Heron Park: • Reset the park lights County Attorney: • Repair shelves and chair Gato Building: • File Room-Steller installed LVP flooring • Painted lobby walls N Harvey Government Center: N • Shredded documents for VA office • Removed sneeze guards from Commissioner's desks Higgs Beach: • Astro City-removed broken swing set , • Replaced faucet in women's ADA bathroom 0 Jackson Square: • Freeman Justice Center-painted Jury Room on 3rd floor • Freeman Justice Center-3rd floor States Attorney-adjusted door lock • Freeman Justice Center-repaired sliding door for the garage 0 • Freeman Justice Center-cut a hole is sheetrock for utility box and conduit • Freeman Justice Center-State Attorney-remove and reinstall locks by Sturtz W • Freeman Justice Center-Court Services-Pick up and shred 3-4 boxes of paper • Freeman Justice Center-take refrigerator and furniture to roof storage • Historic Courthouse-Property Appraiser 4th floor shred 3 boxes • Historic Courthouse-Property Appraiser repaired sink by Gary's 0 • Historic Courthouse-Traffic Division-recycled and disposed of boxes of records • Historic Courthouse-installation of plaque for Pam Guin • Historic Courthouse-Finance Dept.-painted offices, walls, and trim • Historic Courthouse-Finance renovation project • Historic Courthouse-Property Appraise-replaced-2nd floor Tangible overhead lights. E • Lester Bldg.- Supervisor of Elections-transported 8 Ice units tabulators to Marathon Govt. Center-2nd floor Key West Library: • Gary's Plumbing repaired men's urinal flushometer • Back bins emptied/recycled • Repaired ADA auto door Martello Towers: • West Martello-Gary's reset and tightened toilets in men's and women's toilet Public Works Complex: • Garage/Fleet-Sub Zero replaced new board for ac 15 Packet Pg. 2254 Q.1.a Rockland Facilities: • Continued move to Rockland from yard • Built ramp for trailer • Check Electric removed screws of doors from switch • Sturtz installed simplex locks • Installed security lighting for new trailer/offices • Installed skirting around trailer • Installed ac drains away from trailers • Installed parking bumpers • Moved all furniture and items remaining from yard to trailer • Installed mailboxes for Public Works at trailer Special Projects: a� • Removal of shed from COTS homeless shelter • Garbage Corral for Big Pine Key Deer • Secure lot located at 6633 Mallory Ave that MC acquired • Assisted on Boat Pump-out with City of Key West 0 Fire Stations Station#08 -- Stock Island: • Inspected washer for leaks Station#09 —Big Coppitt: • SubZero repaired ice machine Station#10 —Sugarloaf: • Caulked and fill holes around rear door • Sturtz installed exit sign for rear door Fire Academy: 0 • Continued concrete form for propane tank ROADS & BRIDGES Upper Keys Road Department: • Buzz Bar Operation - 17.5 miles E • Mowing Operation - 66.5 miles • Sign Department- 39 new signs installed, 7 new posts installed and 2 locates performed. • Sweeping Operation - 49.4 miles • Weed eat operation - 1200 ft. • Paint bike lane on Sampson Rd- 2530 ft • CEMEX pick up 457 rock- 33.4 tons • Pot Hole Repair- 9 potholes repaired with 400 lbs of Cold patch used • TRASH PICK UP - 146 bags at approx. 2482 pounds. • Trim bushes on SUP. • Install Tiger Dams on Shaw dr 16 Packet Pg. 2255 Q.1.a • Pump Water on Shaw dr and Sexton Way • LAST DAY at Duck Key - 11/10/2021 LOWER KEYS ROADS &BRIDGES • Mowing Operation - 35 Miles • Weed eating Operation - 5 Miles • Brush Cut/Chip Operations - 12 Miles • Recycled Mulch - 12 Loads delivered for free • Sweeping Operations - 0 Miles • Sign Work- 13 Signs, 2 Posts, 1 Locates N Special Projects —Support: a� • New location of 4 way Stop Signs installed on Stock Island, corner of 2nd Street and 2na Avenue • Repair Pot Holes on County Roads: Littons Way and South Street, Big Pine Key • Assisted PW Facilities to haul Superblend 57 Rock for Rockland Property Project(level parking area) FLEET MANAGEMENT 0 GPS: • Add GPS Unit installations to the PMI—On Going • Lead Mechanics GPS vehicle monitor training—On Going. • Providing new and/or re-programed GPS Prokees for various Departments —On Going 0 • Over 400 GPS units installed. Generators: • KL Andros Road tower generator has been taken off-line and fuel drained. A portable c generator has been assigned, connected, and secured to the site. • Old Jail Cummins generator radiator re-core and installation completed waiting on locating fan blade. Job scheduled to be finished sometime in early December • Ruth Ivins gen size according to Marathon Electric (Randy Mearns)needs 60-80kw 3phase. Draws 70amps. JT getting 3rd price on ATS. • Sugarloaf fire station generator removed for repairs. Diagnosis determined the genset is non repairable. Unit will have to be replaced, backup generator in place. • BPK Senior Citizen Center Building generator out of service, building not being used at this time. • Gen Crew responsible for Sugarloaf FD gen fueling • All stationary generators inspected—Scheduled for a minimum of once a month. • All generators exercised a minimum of 1 time. • On job tech response training for high profile emergency power generators —regular training with the current staff—On Going • Replacement of KL Andros Road tower generator is needed—Waiting on information for Grant Funding 17 Packet Pg. 2256 Q.1.a • Replacement of West Summerland tower generator is needed—Waiting on information for Grant Funding • Seeking right sized back-up generator for Bernstein park-per the usage, a 100Kw has been determine for the need. Discussions remain. • Special Maintenance and corrosion control Emergency Communications tower generators —On Going CRC • Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions —On Going. Sheriff Department: • Communicating with new Sheriff Dept. Fleet Manager regularly —On Going -� • New Sheriff Dept. interlocal agreement-pending • Performing multiple recalls on Sheriff's Ford vehicles "In-House", thus reducing the downtime in the dealerships E • Train and mentor the Sheriff's Fleet Manager as to the FASTER software with literature and video's —literature has been issued with On Going mentoring Vehicle Accident Repair: • One unit is being repaired "In-House"—waiting on parts • Second unit is at a body repair shop in Key Largo. 0 Vehicle Replacement: • Purchase new transport trailer with winch for Fleet garages-on hold. • Beginning the process for vehicle replacement. W 0 Surplus: • Next vehicle surplus sale approved for advertisement. • Received a release to sell from transportation to surplus 1 more bus for next surplus • Items approved for disposal 100%removed 0 • Assisting Social Service Department with surplus vehicle sales —On Going • Disposing of capital and non-capital obsolete and defective Fleet equipment and supplies- internal audit is in process to make determination. On Going • Seeking salvage companies for disposal of scrap metal and non-sellable County units. — a On Going Fuel Management: • Fuel trailer removed from Bayshore • FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the closure • Fuel Billing cross training-High Priority-ongoing • Inspecting, documenting, and repairing garage and fuel facilities —On Going • Marathon garage and fuel facility security cameras repaired-Key West and Upper Keys- pending • Processed monthly fuel billing accounts receivables for in-program County Departments —On Going 18 Packet Pg. 2257 Q.1.a • Processed outside monthly fuel billing for School Board accounts payables —Monthly. • Providing new and/or re-programed fuel keys for various Departments —On Going • Revise fuel activities policy and procedures-pending • Three garages combined processed and distributed approximately ( 10,259.940) gallons of unleaded and(4452.100) gallons of diesel fuel. COVID-19: • New County Covid exposure guidelines to be implemented Following up with Fleet Department Monroe County issues COVID-19 —On Going • Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer,paper towels, spray disinfectants, thermometers, facial tissues, etc. —On Going • Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations —Continued Education. • Provided COVID-19 vehicle cleaning tips in writing for all users —On Going. • Covid SOP for Fleet Management—Sanitize every vehicle,prior to and after, service or repairs. c� • Keep the Fleet Management staff aware of any changes in regards to Covid policies and 0 tactics. Storm Preparation: • Reviewing hurricane responsibilities with Fleet Staff—Reviewed at each potential 0 weather event. Developed a Disaster Preparedness Plan for Fleet • Work with Preliminary Damage Assessment Team with training • New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee—on going c Rockland Key Garage Transition: • First conversation with Roy and Ed on Garage equipment list that was assigned to Daryl — 10/27/2020 0 • Tom Henry RFQ draft Rockland Key Public Works Project 11/10/2020 • Rockland Key PW Facility Selection Committee—RFP 01/13/2021 • Rockland Key Public Works RFP bid opening to - 1/20/21 • Was included in the Rockland Key Public Works Facility Design/Build Selection Committee Meeting - 1/29/2021 • Rockland Key Public Works Facility Design/Build Selection Committee Meeting Final Ranking was Pedro Falcon— 1/31/2021 • Begin requesting equipment quotes for Rockland Garage—2/25/2021 • Executed Property Lease Agreement for Rockland Key temp site 03/17/2021 • REVISED Sourcewell quotes for garage equipment—5/17/2021 • RTP for FSA equipment quote with Jobbers for the June Agenda Item 8287—5/19/2021 • Proposed First Floor Plan Bill Horn -6/18/2021 • Attached drawing file to Bill Horn for the Air compressor VR10-12 —6/25/2021 • First Purchase Order issued for the garage equipment—6/25/2021 • Bill Horn engineer team's plans 8/06/2021 • Plans are on their way to permitting 8/09/2021 19 Packet Pg. 2258 Q.1.a • Permit Fence & Gate layout decided for Rockland. —3/22/2021 Not Implemented • Permit 21102444/Parcel 00122070-000200 Rockland Key issued 9/14/2021 • Revised RFP for Rockland Key for review— 8/27/2021 • Forklift in operation between Rockland and Key West- On Going • Pallet Jack received at Rockland and in use. —On Going • Receiving new garage equipment—On Going • Still waiting for written estimated for market value of KW fuel island from Ben Leigh • RFP opening 11/04/2021 • RFP awarding Pedro Falcon • Seeking 20' for fluid containment and air compressor container and 40' for restroom and potentially 2 offices container • Office buildout on Rockland property is on hold N • Reduction of work to be submitted on the agenda by Nov 23rd for the Dec 8th BOCC meeting. E • Begin construction— Potentially the first week of Jan 2022. • Finish construction - TBD , 0 Fleet Employees: • Jay Knostman working with Bill Uptegrove to obtain Underground Storage Tank certification (A/B) -pending • Provide Techs with personal protective equipment,phones, Gatorade, t-shirts, rain gear, 0 hybrid safety equipment, etc. —On Going • Fleet Operations Manager, Bill Uptegrove travels to meet with and mentor the leads on new processes for FORD Warranty/Recall items - Continued education for the Lead Mechanics. ccs. � • Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. —On Going • Beginning the process for the A.S.E. Blue Seal certification. • All garage employees received monthly safety training - On Going the Safety Training Topic for Nov. Safety Topic was Flu Prevention • Used Oil Management literature discussed with all shops and training held • Immediate clean-up of 3 shop used oil area taking place • EMC to provide updated quote on 3 area clean-up for Annual Housekeeping Haz-Mat storage areas at 3 garages • Seeking updated hybrid vehicle training materials for Fleet Mechanics. Ford Provides free on-line training for Hybrid and Electric vehicles • Free On-Line training available through our STARS access through Ford - On Going • In-house Ford warranty training and connectivity-ongoing—Executive Assistant Tammy Acevedo is training to be the Ford Warranty Administrator for Monroe County • Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training - On Going. • Mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible - on Going • Fleet cross training and refresher training—On Going. 20 Packet Pg. 2259 Q.1.a Other Fleet Items: • PM sheet receiving input for revision • Held monthly Administrative Staff meeting • Garage Inspections to be held in December • Two Case Farmall 55A tractors will have to be transported to and from Glade & Grove in Belle Glade, FL for Warranty repairs. —In Process • Working with and coordinating training for MC Fire Rescue mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. —On Going Mentoring • Assisting both MCF&R for their A.S.E. recertifications, that will help with their E.V.T. certifications. On Going -� • Working with and coordinating "In-House" Ford Warranty repairs and claim submissions for MC Fire Rescue mechanics so the work can stay internal—On Going • Working with mechanic Joe Maus at MC Fire Rescue and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. • Fleet Asset inventory cleanup started in Plantation Key garage • Fleet Asset inventory cleanup started in Marathon garage. • Add SOP to Fleet Policy Procedures Manual for vehicle procurement and surplus - Pending. • Disposed of garage hazardous waste thru recycling contractor (Used oil, oil filters, batteries, tires, rags, antifreeze, etc.)—On Going 0 • Entered mechanic's work order data daily - labor, parts, supplies, contractual services, etc. — On Going • Establish new Fleet equipment line item for purchasing vehicles and equipment-pending. • Replacement of vehicle lifts at all garages- On Going of this Safety Item. 0 • Research Florida law in relation to in-house vehicle lift inspection and repair— Reviewing OSHA information. • Garage minor repairs and enhancements-ongoing at all three locations • Work in Progress Revise vehicle numbering system for County vehicles —On Going. • Initiated fund transfers to cover insufficient Fleet funds for various Departments —On Going • Mandatory Take home vehicles for on-call mechanics —On Going. • Process daily and monthly parts and supply accounts payable invoices E • Process monthly repair invoices and outside billing for not in-program Departments —On Going • Process monthly Safety and PMI due reports for various County Departments —On Going • Process vehicle and equipment factory recall for various Departments —On Going • Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users —On Going • Purchase large truck tire changing machines for all garages-Pending. • Repairs made to Marathon garage large truck tire changing machine and lubricate with replacement of all hydraulic lines • Re-implementing garage weekly communications meetings —On Going. • Reorganizing Fleet Staff duties, responsibilities, and direct reports —On Going. 21 Packet Pg. 2260 Q.1.a • Replace old, three outdated garage shop trucks-pending. • Replacing defective license tags for various Department vehicles - On Going • Replacing old worn-out vehicle decals for various County Departments —On Going • Researching MSDS availability on web-pending https://www.msds.com/ • Continued review of FASTER Fleet Inventory for accuracy—On Going. • Reviewing mechanics daily work logs - On Going • Revise sq. footage maps for airport and cost allocation billing purpose -Marathon Public Works yards-pending • Revisions to Fleet web page ongoing - Issued this duty to the Executive Assistant Tammy Acevedo • Contacted and scheduling a date with Napa IBS to continue discussions. Ongoing discussions and review of the IBS contract on Sourcewell. Next step is to meet with Tina Boan as per our discussions. • Met with NAPA IBS for single source purchasing/inventory management program. E • Three garages combined opened and/or completed approximately (403)work orders. • Transfer ownership of all vehicles to Fleet- In Discussions with Tina Boan and Kevin Wilson • Transporting vehicles from one area of County to various Departments - On Going • Recalls and accidents turnaround times are reduced. • Updating Risk Department; advising of added and deleted units for insurance purpose - On Going 0 • Verified Fleet's monthly AT@T mobility charges. • Verified toll by plate invoices for various Departments - On Going • Verifying present garage workloads-reorganizing and reassigning operations and admin duties. - On Going 0 • New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and finger prints are performed at the Big Pine Licensing Facility now. • Verify mechanics CDL driver license and endorsements-—Verified and scheduled for exams —On Going. • Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. • Asset inventory started in KW, now ongoing in all 3 areas. • Work orders cleaned up in all 3 areas to capture more Direct Labor time. Ongoing. The Direct Labor has improved dramatically. • Work orders cleaned up in all 3 areas to reduce vehicle down time reports. Ongoing. The less than 24 down time has increase to 103%, equates to more vehicles are repaired under 24 hours. • Monitoring garage work orders-actives, finished, deferred, closed, Indirect and Direct Labor. —On Going • Randomly reviewing mechanics accountability reports —On Going. Great improvements in the reports • Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI's) 22 Packet Pg. 2261 Q.1.a 0 VETERANS AFFAIRS CLIENT STATISTICAL DATA MONTHLY REPORT November-21 CLIENTS ASSISTED VA Phone Calls 374 Client Data 1617 cv CD New Clients 34 Field Visits 0 a) Benefits Delivery at Discharge 15 E Flag Presentation 1 Homeless Veterans Assisted 8 Community Involvement 325 Board of Veterans Appeals Hearings 1 Marathon Mobile Office 7 Major Community Event Particpiated in KW and KL Veteran's Day Ceremonies/Parades. VETERANS TRANSPORTATION PROGRAM Transportation Calls 45 Veterans Transported 9 0 MCVAD Transp.Resumed 1011312021 FINANCIAL AWARD DATA 0 Retroactive Payments $ 220,600.48 Reoccuring Annual Payments $ 519,139.80 The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating For any further information regarding this report,please contact Cathy Crane,Director of Veterans Affairs @ ext.5156 Packet Pg. 2262 (LZOZ aagwaoa®-podab AItIIu®W®do) podab AItIIu®W L®do:;u9wy3elad G� w n 90 V V 4� M" O mmt. to + rS rS e". QQ M CL W it N C .1 Ica b N W N NI eSi co _ N D D rz; N � � o � Q Mi itfi. M W Ln M 0�1 VM` Cl w N a. c0 c0 M h to Q 7 Qi V N '6 GO M C- GO O 01 0 00 LL w O M O Nt 7 l0 ,. N N a N � r C - -g tfi 4)'. vi 7 LL W M 7 GO M H N t+ M O D w 00 Q to t ,�-i N M CQi- O O L^ r l M o O t: b J O F4 W Z N ,7 kn kn A o w o O C° w N m 0 0 C.O O 4i 4 M M W ifs 00 o 00 o m m N N a O 'm s o � U tz 7ol x .. ? ., 7 "0 v a — 5 ° a W i (LZOZ aagwaoa®-podab AItIIu®W®do) podab AItIIu®W L®do:;u9-q3e;by m Ea'! N N � a c, o, rr,; u�: r*;� m�' N r N o of m' o o co v3 R o, n m a W N raj � sri ui vi +n. � N c0 o N ao .„+-� a as> N Q M a o �. n N N O O O O c0 �D O O# N 'O ✓' ~ � N 'O O o � � i ^��t � N m 6 � m O c0 'O O M 4p �O O al Of3 10 10 7l � W 1� m O W N ^t ^ l0 N l0 ^r N O OS}. 0 0 1 V +a �n ui.: c0 `D 4 ea r do ti :.. C. M a r O�: � N q Vi R M M: 5+1: h N R Ui'. O N U ebh � F V� ON N U W ti R C.. C.. � M v OMQ:. (O N N eh Hi Vi \O AO R 00 N 0 0 o a 4n �n o 0 4n I� v � j coCl)LO N '6 N m m h ago 0o M.o M N e v O � 1 S N a } ad. 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NN c94 o94 o CN pa 10 cu vz a Q�ya Fo Pa 0 uzwx � uoHa w Vv(�J� (Vv�J� w Vv(�J� Vv(�J� Wqj q a� � •' e -, u u � � tia M M QI Oct2021 Total Issued Permits by Fiscal Year 10,000 9,000 8,000 7,000 6,117 5,87 5,555 6,005 5,382 6,000 A. 5,000 4,000 3,000 2,000 1,000 0 .................................. .................................I................................r-----------r.................................................................................................................................. ................................................................................................. ................................................................................................. Qb� 6A 03% (0 C5 N A ly ly 11 00, Q� Y S� C44 ,qk<5� CD C44 E FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over 4,200 permits(total job value or these permits approximately$76,437,000)from September 2017 thru February2018 due to Hurricane lrmg **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. 0 Oct2021 Total Job Value for Issued Permits by Fiscal Year 0 $375.1M < $400.M $335.7M $350.M 308.9M 0 ------------ $300.m $---2--6---4--.-1-----M--------------------------------------------------------------------------------------------------------------------------------------------------- - 247. M $255.8M $254.3M ............. . ........... z $25 $189.9M 0 ................. 8-3.3M $200�mm $i AM $16 7M V 0 e- -.6M 13r,-Z $ 150.M 120. M $100 M 'Ali ,f $29.SM- $bu.1vi ................ Z, $.M E (0 IZIb A 0) nly "Y <k *FY16-17,FY17-18:No Permit Revenue in September 2017,and waived just under$2,058,000 in permit fees representing over4,200 permits(total job value for these permits approximately$76,437,000)from September 2017 thru February 2018 due to Hurricane Irma. **FYR19-20 Office Closure due to COVID-19 as of March 23,2020. Packet Pg. 2266 PERMIT ACTIVITY BY JOB LOCATION includes all Reviewing/inspecting Departments:Building,Fire,Planning and Environmental ISSUED PERMITS PLAN REVIEWS INSPECTIONS 3,500 Incl.only.PAS .or.FAIL...Rev.i.ews ..................................... 3,000 -29-24; 2694 2,500 2,000 2257 1,500 .............................................................................................................................. 1,000 ......... ................................. 500 437 ................. ............... 0 0.1-2020 zazl Oct-2020 Oct-2021 Oct-2020 Oct-2021 ISSUE PlanReviews Inspections 0 Lower Keys 254 234 1060 1205 1272 1320 0 Middle Keys 21 14 117 124 171 97 0ocean Reef 38 21 210 201 462 349 C44 0 Upper Keys 124 151 870 883 1019 928 C44 TO 2413 TOTAL 437 420 2257 2924 2�69�4 a) .0 E Job Locations: 0) Offic-i/Job Are-LowerKeys:Stock1sland upto 7 mfle bridge. U —Offic2/Joh Area-Muddle Kpys:St-ts at Duck Kpyto Rest@ KpyChannpl#5,-clud—Marathon,City of Layton,ll slamerada. 0) Offic-3/Joh Ar—UppprKpys:North of Tavernier Bridge unto Ocean Reef. Office-4/Job Are-ocean Reef 0 0 0 0 E Packet Pg. 2267 Q.1.a Oct 2021 Total Number of Plan Reviews on Applied Permits by Fiscal Year (All Disciplines) 34.836 35000 --22�........................... 30000 24161 25000 20,8512-0,96 1879 200003,371 16,232 _7 13-,34- ........... 15000 ....... 1 `1 2;43 1,686 10,653 100007,126.....m....... 4,9384,644 N 5000 �§ Q)) �'� �� �°� do titi titi ti' N, N/ ti� ,�* * N 1ti .\Y tiL ,OR ,�h ta ,�1 1 ��l ,yp ti ti 3 p h �N y� � p ,Lp OLD. F Jti tit F Excludes"N/A" and Logged CSR "L"resulted reviews *FY16-17: No Plan Reviews in September 2017 due to Hurricane Irma ** FY17-18: Plan review included those for over 4,200 permits related to damage caused by Hurricane Irma 0 CJ 0 Job Jocatiiors: o"`e-2"bA `n"verK y 51nck1s ]mfF—Fiesta K Key oy Ch PLAN REVIEW ACTIVITY BY PERMITJOB LOCATION o 9 /J bA ffi a�� . =MiddleK ys;3Ya rtsaMk K tD yin annel lAS, ""deshNaathon,City of Laytn n,Ilslamorada. 9ffice=3/Job Area=Upper Keys:North of Tavernier Cn=_ek Bodge upto Ocean Feet. One Month Comparison C.. Offices/Job Area=Ocean Peef One VV1,6 Comparison W 700 600 400 — 300 200 100 ......... ......... ......... ......... ......... ......... ......... ......... ......... I ......... ......... ...............� .._.......,, ELECT ENVflR EXAM FLOOD MECH PLAN PLUMB ELECT ENVIR EXAM FLOOD MECH PLAN PLUMB Lower Weys Lower Keys Lawem Keys Lower Weys Lower Keys Lawem Keys Lower Keys Upper Keys Upper Keys Upper Keys Upper Keys Upper Keys Upper Keys Upper Keys m Oct-202b 160 165 319 333 51 189 84 123 190 242 214 54 164 60 N Oct-202Q 148 122 289 252 56 169 97 115 162 237 202 66 197 66 Packet Pg. 2268 Q.1.a Oct 2021 Total Number of Inspections on Permits by Fiscal Year (All Disciplines) 2& 7 40,000 35,647 3.4,734 35,646 35,000 32,329 31,039 ....................... ....................... ......................................................................... 30,000 26,550 25,000 'A 22,414 fig... .......... ........ ......... 20,000 15,000 10,000 r 2,694 5,000 .... ..... Excludes"N/A" inspections 0 Note: Implementation of IVR system reduced the number of inspection types starting in FY12-13 *FY16-17: No Inspections in September 2017 due to Hurricane Irma **FY17-18: Number of inspections indicates much lower increase from previous year as compared to plan reviews—this is due in part to over 4,200 Hurricane Irma related permits were required all plan reviews while requiring a lower than normal number of related inspections,such as roofs and replacement A/C. 0 Job Locations: Office=l/`Job Area=LowerKeys:Stock llsland up to7miNe bridge. Office =-cludreMarathon,Cit Middle ofLayon,islts at Duck!feyto Fiesta Key Channel p5' INSPECTION ACTIVITY BY PERMIT JOB LOCATION exdudesawlarathon,CNty of Layton,gslanrora da. Office=3/Job Area-Upper Keys:North ofTaverniier Creek Bridge up to Ocean Reef. 1 Office-4/`JobAre_Ocean Reef One Month Comparison � One Month Comparison .1iJ11 1600 `r ., E t� 1400 1200 �+ 1000 800 s. f 600 ` 400 ` 200 / 0 ENVIR EXAM ELECT FLOOD MECH PLAN PLUMB ENVIR EXAM ELECT FLC70Q MECH PLAN PLUMB Lower Lower Lower Lower Lower Lower Lower Uppef Upper Upper Upper Upper Upper Upper Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s Ke s i-it-2021 78 731 218 56 90 39 1153 143 1 613 212 29 74 24 126 (Jet-2020 86 752 213 42 73 18 245 103 829 220 51 88 21 126 Packet Pg. 2269 Q.1.a Unlicensed ContractorInvestigator - Su ary Report Deport Starting bete 1111 021 Investigator: L.Thompson Ending Date Ft/31 G21 PERMIT(Cases) Permit Ceres: 7 Open Permits (Cases) 12 CD 2021 Citation Fees 36, 29.56 2,021 Citations fees collected 3 , 27. E Owner/Builder Open Permits: Field investigation contractor spot checks Field investigation- Owner/Contractors verification 304, c Misc. In esti ation : Complaints (&/or other scurcel reviews Mield investigations ( o Permit case created) 208, 0 Packet Pg. 2270 Q.1.a FISCAL YEAR CONTRACTOR.INVESTIGATION CASE TOTAL FINES COLLECTED FOR UNLICENSED FINES COLLECTED BY FYR CONTRACTOR VIOLATION CASES s of 1013112021 As of 1013112021 70K Total 60K 60,100 2017 $20,532.90 soy 2018 $13,974.75 L $42,500 40K 2019 $24,3050.00 E 30K 202E $60,100.00 $24,300 20K $20,53:3 CD t 3,975 2021 $42,909.6F] � m 0K 2022 $6,000.00 E OK 291!7 2018 2949 2020 2021, 2022 FISCAL YEAR 0 FISCAL YEAR CONTRACTOR INVESTIGATION CASE STATISTICS TOTAL VIOLATION CASES FOR UNLICENSED CONTRACTORv As of 1013112021 Asof IW3112821 c Total Law I Upper 104 Middle Ocean Keys Reef Keys sc 71 67 FYR Total -W 1 358 (81 50 44 2017 115 8 71 44 32 201 8& Q 88 18 � 2C 18 0 2019 8& 0 83 38 1 r c 2020 136 8 104 32 2D17 FISCAL'EAR 021 022.31 E Wddle Keyes Ca 2021 186 1 67 38 dpper:ac-anReg K.eA 2022 27 8 13 14 Packet Pg. 2271 Q.1.a FISCAL YEAR UNLICENSED CONTRACTOR INVESTIGATION CASE ACTIONS BY FY'R As of 10) 112021 Total Actions Entered by FY'R 240 2100 0 160 vR 1 120 60 CD 40 2017 2016 2015 2020 2021 2022 0) Fiscal'Year ,violation Closed Vi daftian Lien Violation CEB Order ';dabon Stipuladon Mola ion CEB Hearing 2017 2018 2019 2020 2021 2022 c Violation CEB Hearing 2.2 '14 5 32 8 L Violation Stipulation 7 51 7 1 0 0 Violation CEB Order 8 9 4 20 10 0 c Violation Lien. 1 4 6 2.2 23 1 Violation Closed' 87 45 76 126 9 0 CJ Packet Pg. 2272 (LZOZ 9q-oo9(]-podeN AItI3uoW®do) podeN AItI3uoW L®do:;u9-q3e;by M t0 N r s CN a a a a CL O ti O O m ,Oi O O N N y N � i e r � J N LNU 11� Z O Q W > o w m o o 0 m Z J W O V w LU a N x o h, o o h, W � N O O N GJ � O a., U 0 Y O > ti O O N ti O m m N N ti ti cn � O Z Z V O V d SNOI VJI"IddV 3o d3evmnN Q.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY OCT 01, 2021 - OCT 31, 2021 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NEW CODE CASES OPENED ZAVADZKAs N McPHERsoN lai ?3{ }I� CD r,' Z N Iy � LINK HALL �� �����1}�1'�11 ����V�� llj� �,�z � �3� 1 `�sr��� ��� 5 �u 3t'Jr43, �.',�f cull E { a{, .,,3 ! f£ ){{1 {{; �I t 1«� t1 t t�i1j?{ 11?{{it}}�k 111� 1 t 3i .IlQt111{ 1 { 9 c ANDERs iht'rj ' tt}}�� r2 ?�,. 4 0 OCT, 2021 r CJ Packet Pg. 2274 Q.1.a TOTAL INSPECTIONS & ACTIVITIES RaODRIGUE ul�+eR�la,lipslts���u ;�" 60 McePHERSON 294 LtONGORI f i j ��l »'°� 3 LINK vpngeR,V �s1"��� '�C 58 HALL 257 N GRANT 1'ij � »'°��la'rl 74CD N CU'T1E f i j � »'°�� rl y 77 ANDERS upluyR'V�j��1"gJpo� \,a��li,i� �, @�C � 1fJ 0 OCT, 2021 tJ Mitigation �i�s L� 2 0 Collections Cases k111s31�°,ii' 111S4t11 P 6 � Lard Clear 1}i`°J)�t"1t4r?I 5 0 Sev e r Cases is,1°,iiL t"111S4111 �4111131� 7 r Ur safe Cases 1}s°L� 2 fJ Regular Cases k11is,1°,iiLt"1111411 �41131{ 11� ' 1 t lfi 1 1} g j l 1{i'bl 'fttk 1 � ll� ,t ,lj'; 26 Upper Keys is,1°,iiLt'1115411��41131{� 11�� '�(,Jll 1 � 11 Middle Keys 111�� )t111S411�.�111��11��{111511�7t)}�,�!!3� �l :}r�r1�>�1}�\\1��.��?1��.�;illl��lL�!\4..k.��,�tl?z��li Jt�k�lll��.fi141��111�•}� ��1��11�1x,�11,rCs�lz �,�lt�I�llljl�!! ����11������E 35 L o,,rre r Ke y s1i�,, ai,1t,J 4 3 SPECIALCASES HEARD BEFORE OCT, 2021 Packet Pg. 2275 Q.1.a October 2021 TOTAL NUMBER F CASES WITH NOTICE OF VIOLATION/HEARING (sand Notice of Violation) ENTRIES 90C 830 851 "GG 728 686 664 7oc 60 16 594 590 6GG 50C 4CC 4 7 9 300 334 9GG 2Cl ?GGB KGB rG_v '0p_.:. 'C 1,.. 1014 10 .;. _C F.; M7 "cis 1C',9 _,C'C '0 ,_ NOV 558 797 165 291 65 279 292 ul_ ..8. 1.9. 573 693 300 .'-,.. SI'b% 50 3-, 28.F C25 20 3_5 394 ".:82 38C 152 _: 35 2 r_ - 59a 6se 2s5 C. �e� 590 „9 ac c 5�� �—Grand T�a-al 6C8 �3C °Si c _,_ � 2021-2022 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $9,251 COLLECTIONS55,913 $0 CUMULATIVE 164 $65,1641 $65,1641 $65,1641 $65,1641 $65,1641 $65,164 s$65,1641 $65,1641 $65,1641 $65,164 2021-2022.FISCAL.YEAR All u.. -i ,. ,,i,hA�'w sl 2020-2021 F]SCAL FEAR OCT NOV DEC 1-�-N FEB '.IARCF1 I APRIL I «,kY JUKE IC.I,Y AUG SEPT TG-AL GRAND TOTAL 0) ti_4C�:T1CL R_E'+.TF3LS S -1. SSr.3SS S ' SS-t 5.:sflfi 5 S ,fi',k 55:23 S .3 S S t .92 Cb Ca.LEC`flC"�tS SS ,r,.0 S 500 S 4nr,s. S:.'_ ,. 57: S4 S: :SsO S ��5 Syfi 9SS SS �9. S S L SfiS:'75. Ss..�rS,.Ofi3 CU6ga—A'1AT 1 511-014 5229,7021 $50124'1 $535,7031 $613509 57'ZO971 5S27062 1 59274'1 51,03020S 51,0S0063 :51CSO063 51OSO063: 2()m()mt)21 fl SC$L Z EAR ,. Packet Pg. 2276 Q.1.a 2019-2020 FISCAL YEAR OCT NOV DEC Tom\ FEB '.ia.RCH APRIL Miky ][.NT R.1y AUG SEPT TG_AL GRAND TOTAL VACAFICNI RE1\ ALS S...,564 S�5.07 S. S20.S03 521.E S32..87 S�977 S21..132 S1172 S17.317 S19.7,7 S85-1fiS S 5_.S'9 CIOLLECUCKS S - S:: 3�0 S ,5.9 S4S.969 SS1..nr1.3 S: -1.35 5.:._5S2 SS-2.50 5.:.1.75 S29295 Sfi:r_. � S S 0->. 59,..03=. CUMLII.6.'11I'E ,.S195,016 S274,773 5365,647. S435,419 551;UM S575,5SS 5646,944 ,S676,W 5700,395 S747,207 SS29,229 S971,034;. F1.1"CAL YEAR n „N t ' 9 n nQ N CD 2019-2019FI.SCAL YEAR OCT NOVDEC Tom\ FEB '.IARCH kPR1L Nm 1"-,z T-1 y AUG SEPT TOTAL GRAND TOTAL L_ ti_4C FIC7 RE'_+7F4LS S..,5.087 5..3.1 ','. SS:.S'0: S22...7�0: SS1?.5.1. 51. -932 SSS 227 S1fi9.907 SS3.S1S S -002 S -31 S 30.200 S.G::.SOS CIOLLECUCKS S.. 7S0 , S=S SSA�'. 5..5<S S 5 ,, S S :' S S1 9.225oS4671 1323 97 1379 54' 1,515,316 1594 22SCU3RL>'1IE 249317 375,416 4,63,6161 533,116 696 52' 315 45' 932 059 505 F l`(61 YEAR. F� wIV�. n .. y. �6 ..H ..Tr.7L _Nrly 7-,.4r, :LL'i lliG 2017-2018FISCAL YEAR OCT NOV DEC Tom\ FEB '.ia.RCH APRIL Nliky RUNT, JLl y AUG SEPT TOTAL GRAND TOTAL RE'_+dDLS 53:.-01. S:5.�5 527-1.00 S9.908 S599'0: S1..S.731. S V.31.5 S22..095 S. 5.257 S17g.3 0 S.77'83 5.5:.':23 S.s10:2AS CULLECUCKS S S5S-95'1r S1.SS.866 S1.fi.0 S4'775 57-950 S9'04. S4750 SS-51:2 Sfi-'�0 S12'-592 5 0.555 S -=.'S S176' CUNRIL>'.TWE. S5 543 170 994 3SG 9frti 393 51S 506 24fi 632.92.E 727,346 s. 95'191 s:1,101,270 1279 3+60 1,5S5,035 I S2 709 i c Yi v :_. a Packet Pg. 2277 Q.1.a 2016--2017 FI SC:.AL FR OCT NOV DEC 7A-'� FEB NDF:CFi --',-F:IL I '.iAI I JC'NT TUlY AUG= SEPT TOTAL GRAND TOTAL ti_AC FICI RE\ ALS 57 .6.1. 8:.,8.01:2 S50r.1.S�8 S3._00 520.988 S43.1.1.6 8:.3.1.36 5 ;.001. 836._25 85.9.1.1.6 S.,r.';S6 °.r..r 6 8�22..990 CC�.LECTIOtS S.. 39 5. 0-1.92 5:�.-790 51.5-55C S_0-379 S:C, -' S3s.63 S63✓69 5- 06 S: 5.::,-�'8 S-v S:.00r.620 SI 550: CUNRIL.TWE. 217,150 TY5 354 720292 7 102 M O 962049 1003 378 1 12i 94,E 1206338 1297 796 1,526,610 1526610 2016 201-FLMC AL I-E CFO S 4 S L a-" rl'. .2JL -"r I..i 77.1.4r, Li I=— ..�. :,-ITI LE 701 -2016 FISCAL YEAR OCT NOV DEC TAN FEB '.iARCH APRIL Nliky JL.'.^T J-1 y -AUG SEPT TOTAL GRAOTOT_AL VACAFICNI RENTALS 86.600 S -500 51.7.W' 52...220 812..M 8:.,-�1,36 5-.830 828.00 5:.3 ,?13 S:,r, 5 814-600 5..4.8 5....562 P' CC.LECTICNS S..238 S 3 7. 17 S46:248 85 2..959 533.,r 7 S7.:20 5:86-837 SSS.368 S'7.99' S32..=09 SJ.781 S6,S.M 535✓.5;9 89 2_981 04 CW47LAMFE 51,838,00 94,855,00, 158,10250 26329150 308,541.50 391,251.50 58%91350 702;687 774,032 827,086 882A- 7 952-9M 2015 2016 FL`'CAL VE AR } a s6-Jr.aG.,i. .�. P.�<L'rvp4'� .�.. i mMeSz.G a.�,—,. �•i. _..,_ . ...� ..-\l]tidr a...�--... .,ae�S.�. ::rl'. Al31L. , ..i U t. LL'i U4 ._r. 0 W W Packet Pg. 2278 Q.1.a Employee Services-November, 2021 Employee Benefits Department 1. Distribution of Weekly Benefits-Eblasts (3): FL Blue Better You Webinar—Resilience During the Holidays (11/03/2021); Quantum EAP —Prepare for Holiday Stress Tips (11/10/2021); Open Enrollment Tobacco Attestation Follow Up (11/17/2021) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with ClearTrack HR—Open Enrollment Wrap-Up 4. Weekly Employee Benefits Meetings 5. Weekly Conference Call with Kelly Cummings, HR Executive Administrator 6. Employee Services Monthly Meeting 7. Workday - Coordination with ClearTrack for File Prep 8. Phone support to general benefit questions 9. Phone/in-person support to "near retirement" employees (3) E 10. Processing of MN Life Claims 11. Processing of MN Supplemental Life Open Enrollment Applications 12. FRS Health Insurance Subsidy Data Gathering for Plan Year 2021 13. EGWP Age-In Census/Action Memos 14. EGWP LEP Review and Resolution 15. Extensive Rx Support 16. Benefits Strategic Planning: Wellness Program & Open Enrollment 0 17. Passport to Wellness —Employee Health Assessment Discount Program—Wrap-up for Plan Year 2022 18. Florida Blue—Ongoing Processing of Treasury Demand Letters 19. Open Enrollment Wrap-Up for Plan Year 2022 —Follow-up forms for Tobacco Attestation, Spouse Eligibility, Overage Dependents, Health Saving Accounts 0 20. 2022 Master Payroll File Integration—Collaborative Solutions/Workday for BOCC & Clerk of Court 0 Packet Pg. 2279 Q.1.a Employee Benefits Department 2020/2021 Monthly Report DEC JAN FEB MARCH APRIL MAY NEW HIRES 5 14 3 16 15 9 TERMINATIONS 12 4 15 16 9 15 NEW RETIREES MEDICAL 0 0 5 3 3 1 NEW RETIREES LIFE ONLY 0 0 0 0 0 0 DECEASED# LIFE CLAIMS 2 1 3 2 4 0 OTHER COVERAGE CHANGES 4 11 6 8 6 13 ACCOUNT CHANGES 3 4 8 5 6 4 04 04 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 1 2 2 2 2 4 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 0 JUNE JULY AUGUST SEPT OCT NOV NEW HIRES 8 26 16 12 22 9 TERMINATIONS 14 11 11 17 11 19 NEW RETIREES MEDICAL 1 4 3 2 1 0 NEW RETIREES LIFE ONLY 1 0 0 1 0 0 DECEASED# LIFE CLAIMS 5 1 0 2 4 0 c OTHER COVERAGE CHANGES 11 9 8 13 9 5 ACCOUNT CHANGES 9 5 8 14 10 5 ACTIVE WITH MEDICAL 1642 1642 1642 1642 1642 1642 ACTIVE NONMEDICAL 120 120 120 120 120 120 RETIREES WITH MEDICAL 278 278 278 278 278 278 E RETIREES DVL ONLY 96 96 96 96 96 96 RETIREES WITH LIFE ONLY 12 12 12 12 12 12 SURVIVING SPOUSE 5 5 5 5 5 5 COBRA 4 4 5 7 0 6 WAIVER OF PREMIUM LIFE INS 0 0 0 0 0 0 Packet Pg. 2280 Q.1.a Human Resources ➢ Worked on employee verifications for employment ➢ Attended several ZOOM meetings on HR issues ➢ Worked on updating several job descriptions for departments ➢ Finalized contract for new Commissioner aide. Recruiting: ➢ In NOV. 2021, the County had_23 _open positions for which we received 22 total applicants; 1 internal and 21 external. Of the 22 total applicants, _20 were deemed to have met the minimum requirements for the positions to which they applied, and_2 did not qualify. Of our_23 applicants 5 people reapplied. N N ➢ Total 23 current openings _0 re-posting from a previous posting, 2 were new postings during the month of NOV. 2021. E Turnovers: 0 ➢ We had 9 new hires (0 Temporary) and 9 promotions. • ***We had a total of_3_resignations/retirements/terminations and_0 Deceased for the month of NOV. 2021: ➢ Resignations average year to date 7.20_% ➢ Retirements average year to date 2.68_% 0 Packet Pg. 2281 Q.1.a Countywide Turnover by Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 5131 2015 5 7 " 10 6 12 7 3 8 6 8 2 4' 78 525 2016 6 4 4 6 7 10 3 4 7 9 9 4' 73 533' 2017 10 8 10 3 9 4 i 7 11 7 4 10 3 86 538' 2018 10 6 4 6 11 6 6 + 5 4 7 7 1' 73 526 2019 7 5 11 1 4 4 3 12 6 3 5 5 66 551 2020 61 7 61 2 3 81 2 81 12 81 51 2 69 597 20211 41 31 51 4 6 61 51 71 61 101 31 r 59 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.97% 1.36°/n 1.95% 1.17% 2.34°/n 1.36°/n 0.58% 1.56°/n 1.17% 1.56°/n 0.39% 0.78% 15.20% 2016 1.14°/n 0.76°/n 0.76°/n 1.14°/n 1.33% 1.90% 0.57% 0.76°/n 1.33% 1.71% 1.71% 0.76°/n 13.90% 2017 1.88% 1.50°/n 1.88% 0.56°/n 1.69% 0.75% 1.31% 2.06°/n 1.31% 0.75% 1.88% 0.56°/n 16.14% 2018 1.86°/n 1.12% 0.74°/n 1.12% 2.04°/n 1.12% 1.12% 0.93% 0.74°/n 1.30°/n 1.30°/n 0.19% 13.57% 2019 1.33% 0.95% 2.09% 0.19% 0.76°/n 0.76°/n 0.57% 2.28% 1.14°/n 0.57% 0.95% 0.95% 12.55% r 2020 1.09% 1.27% 1.09% 0.36°/n 0.54°/n 1.45% 0.36°/n 1.45% 2.18% 1.45% 0.91% 0.36°/n 12.52% 2021 0.73% 0.54°/n 0.91% 0.73% 1.09% 1.09% 0.91% 1.27% 1.09% 1.81% 0.54°/n 0.00% 9.88% 0) Resignations and Terminations by Month 0) Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 513 2015 4 5 9 4 8 5 21 8 41 6 2 4' 61 0 525 2016 4 3 2 5 6 5 3 3' 6 7 7 2' 53 W 533 2017 7 5 8 2 5 2 6 9 5 4 7 3' 63 538 2018 9 3 3 4 9 8 6 4' 3 4 5 1 59 526 2019 6 3 8 1 4 3 3 11 4 2 5 4' 54 551 2020 4 61 4 1 2 8 1 61 10 51 3 2' 52 597 2021 21 21 31 31 31 51 5 6' 51 71 2 43 tJ Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.78% 0.97% 1.75% 0.78% 1.56°/n 0.97% 0.39% 1.56°/n 0.78% 1.17% 0.39% 0.78% 11.89% 2016 0.76°/n 0.57% 0.38% 0.95% 1.14°/n 0.95% 0.57% 0.57% 1.14°/n 1.33% 1.33% 0.38% 10.10% 0) 2017 1.31% 0.94°/n 1.50°/n 0.38% 0.94°/n 0.38% 1.13% 1.69% 0.94°/n 0.75% 1.31% 0.56°/n 11.82% 2018 1.67% 0.56°/n 0.56°/n 0.74°/n 1.67% 1.49% 1.12% 0.74°/n 0.56°/n 0.74°/n 0.93% 0.19% 10.97% 2019 1.14°/n 0.57% 1.52% 0.19% 0.76°/n 0.57% 0.57% 2.09% 0.76°/n 0.38% 0.95% 0.76°/n 10.27% 2020 0.73% 1.09% 0.73% 0.18% 0.36°/n 1.45% 0.18% 1.09% 1.81% 0.91% 0.91% 0.36°/n 9.44% 2021 0.36°/n 0.36°/n 0.54°/n 0.54°/n 0.54°/n 0.91% 0.91% 1.09% 0.91% 1.27% 0.54°/n 0.00% 7.20% r Retirements(and Deaths)By Month Avg.Headcount Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 0) 513 2015 1 2 1 2 4 2 1 I 0 2 1 0 0 16 525 2016 2 1 2 1 1 5 0 1 1 2 2 2 20 533 2017 3 3 2 1 4 2 1 2' 2 0 3 0 23 ¢' 538 2018 1 3 1 2 2 2 0 1 1 3 2 0 18 526 2019 1 2 3 0 0 1 0 11 2 1 0 1 12 551 2020 2 1 4 1 1 0 1 2; 2 3 2 0 19 597 2021 2 11 21 1 31 11 01 11 11 31 16 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Annual 2015 0.19% 0.39% 0.19% 0.39% 0.78% 0.39% 0.19% 0.00% 0.39% 0.19% 0.00% 0.00% 3.12% 2016 0.38% 0.19% 0.38% 0.19% 0.19% 0.95% 0.00% 0.19% 0.19% 0.38% 0.38% 0.38% 3.81% 2017 0.56°/n 0.56°/n 0.38% 0.19% 0.75% 0.38% 0.19% 0.38% 0.38% 0.00% 0.56°/n 0.00% 4.32% 2018 0.19% 0.56°/n 0.19% 0.37% 0.37% 0.37% 0.00% 0.19% 0.19% 0.56°/n 0.37% 0.00% 3.35% 2019 0.19% 0.38% 0.57% 0.00% 0.00% 0.19% 0.00% 0.19% 0.38% 0.19% 0.00% 0.19% 2.28% 2020 0.36°/n 0.18% 0.73% 0.18% 0.18% 0.00% 0.18% 0.36°/n 0.36°/n 0.54°/n 0.36°/n 0.00% 3.45% 2021 0.36°/n 0.18% 0.36°/n 0.18% 0.54°/n 0.00% 0.00% 0.18% 0.18% 0.54°/n 0.18% 0.00% 2.68% Packet Pg. 2282 6 (�ZOZja ma3a - :wodoU %QWo g) podoU %quo o :4u9wq3e44V m\ \ co \ \� \ a.2 �\ �\ § § & 2 § § 0 0 W § § § � � � � u O © � � � � 0 � � § § /d o % � � $ m « w d f Q f % cw 2 % � � � Q.1.a Human Resources - Project Management Projects started that month—8 1. ClearTrack(Selerix) Integration with Workday 2. Vacation Policy Use or Lose (Workday) 3. Public Records Exemption Request and future Tracking 4. Workday Feedback from Department Heads with Follow up interviews 5. Closed Captioning Update on Learning video 6. Workday Cost Center Authorization Update 7. New Hire Orientation/Compliance tracking and reports in Workday 8. Employee Performance Review Workday Testing and future Revision cv Projects in progress that month— 7 N 1. Workday Support/Training/Testing 2. Time Clock Implementation coinciding with Workday 3. Housing Allowance Policy 4. Security Surveillance Project ' 5. Workday Additional Training Material 0 6. Uniform Policy 7. Workday Weekly/Monthly Reports Project Finished that month—3 0 1. FMLA changes in Workday 2. Closed Captioning Update on Learning video 3. Workday Cost Center Authorization Update Safety and Security Office The Safety and Security Office continues with the implementation of the County Security Plan to include task orders for December to begin the process of Access Control and Video Surveillance systems installations at County �. facilities. m Packet Pg. 2284 (LZOZ aagwa3 - :wodoU Rlulu® ) podoU AlqluoWLaVo :4u9wq3e44V LO R co Cl' � CA a �a s ii l q t i rJ ' a J r1� M 0_ 1CL 5 J d®sO t®ae)C, rya € i - nissw IN 4.0 r It 76 5 4 4 CL `•"'� I4 rd 9Wt Arr C 14 Ul r- — C CL CL � 1\ t � ee k- JJ $ tw£ 1 F" l S € � _ JJ 9 a 4 cl S -- t � � rL � 4 1 v t ILI cun i{sCj)tl j t� t er, it wm M -E « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ 0.0co � } ( Choil « ,V) / V) . m �. m m � m U �\ � « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ co � } ( Choil \ q % � z � y 2 � y % / � q / � . % / / � ¥ ¥ � NO k y / 0 / $ y 0 / > ? / \ 2 / / - I n m LL § % � \ / 2 2 « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ } � } ( Choil 2 % F ) �� \ � \ / • \ / � n o n § \ . � k 2 � ° $ $ � \ / � a m 3 m $ � ) I > ƒ % \ k E R 7 ® / f � \ ƒ R y n ° a f i E > ƒro 3 / \ _/ . . § 0 © 4 E : ± G 0 % / / I > « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ co � } ( Ch} \ l q 2 % � 2 � y � y % � y / � q / � NO k k y � 0 / $ y 0 / > \ 2 ? ƒ / co / / ƒ I n m LL 0 % \ 0 2 2 « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ } � } ( Ch} / � Q §_ % . � k § 0 ± 2 2 2 / $ k 2 / 2 / ai o k 2 ( / ƒ J / \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ 04 » } \ 04 ( Choil \ FZ z y 2 y � y 9 / / y / ® Ln 2 + a / g 7 \ ai ro / / k / / e o IV) } ? \ n s � c � -;'I 2 o c E g 2 / �: y / (6ZOZ aagwaoa®-podaa AIgjuow avo) podaa AIg4uow 6 avo quawgoe44y cv �' rn N r N Ch d �a o o il a 00 0 i Z 0 00 0 0 0 0 M O 0 c r-I r-I 0 lG 0 0 0 0 0 O O O O O O N CA N ca +_ C N F O O ai d — + ro — — C i (6 Q + (6 coQ � C Q O Q O G cn O ca N O N O O 0 « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ } � } ( Choil ~ .. d k \ � E k xQJ { § § I \ 4� / \ / 0 ° 2 ^ ƒ « . k k % m \ E � e k s -Y 3 � > / \ QJ j 2 \ � E t E 2 ° m ) k ° 2 0 bD 4L > c 7 \ y 3 /m \ � QJ / ai§ j / 9 £ � � » § $ § / / / ° k > . o 3 2 \ j \ � ? _k ® 2 ? c % \ / » � / » F / \ / e k \ 2 k 2 \ k / / 2 \ Z q 3 » m % q \ q / \ % \ « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ } � } ( Choil ~ y . / � t 2 � E ? � \ � 9 $ � � \ . \ f � � \ � 7 . t � � § 7a e I n \ e � \ a \ � ( / bz 's ? 3 { 3 ; . k aj/ \ k 2 « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ Lo} � } ( Choil ~ �� c � g � % 2 j 2 k k J \ / s u > � ` 2 k / . ƒ � f / k \ E ƒ / > — E Y g \ E k \ / / ¥ % ° 2 x I C) QJ � > $ « 4� o > 2 ± : \ - I > $ > 3 I a / : ± 2 / \ 0 ° / / > e g u 3 \ 0 ? 2 z 2 ? � ® ' Qj t / » 7 / 2 » : \ I \ \ > . k \ / k k / \ � ƒ ai \ \ Z q 3 » c \ q / \ % \ % % « \&zlAuma(].wod A%quow o¥& wod A wquo o¥o ;u_9p¥ \ } � } ( Choil � \ � k � g �, u ~ \ . \ � f k \ �( y � y 2 e a : I o 0 $ ° 2 \ . I \ ƒ 2 . % E y / ? \ > k QJ ai (6ZOZ aagwaoa®-podaa AIgjuow avo) podaa AIg4uow 6 avo quawgoe44y r� �' rn N r N Ch d �a o oil a 00 0 i Z 0 M 00 0 O 00 0 O l0 0 O 0 0 O � N 0 O N O } Z (6ZOZ aagwaoa®-podaa AIgjuow avo) podaa AIg4uow 6 avo quawgoe44y co rn N r N Ch d �a o oil a 00 0 u Z 0 0 00 0 N n 0 O l0 0 O 0 00 N 0 O N 0 O � O } Z m (6ZOZ aagwaoa®-podaa AIgjuow avo) podaa AIg4uow 6 avo quawgoe44y rn �' rn N r N a d u o oil a Z p can opt M OJ L O U OJ L p 00 i O O p O p O O O\ I� p NO O O O Ln (6ZOZ aagwaoa®-podaa AIgjuow avo) podaa AIg4uow 6 avo quawgoe44y o � o Ch T M fJ a d �a ooil NO 00 0 i Z o 00 0 00 0 0 0 0 0 >: o N 0 r-I r-I 0 O N O Z Q.1.a CODE COMPLIANCE DEPARTMENT ACTIVITY OCT 01, 2021 - OCT 31, 2021 The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NEW CODE CASES OPENED ZAVADZKAs N McPHERsoN lai ?3{ }I� CD r,' Z N Iy � LINK HALL �� �����1}�1'�11 ����V�� llj� �,�z � �3� 1 `�sr��� ��� 5 �u 3t'Jr43, �.',�f cull E { a{, .,,3 ! f£ ){{1 {{; �I t 1«� t1 t t�i1j?{ 11?{{it}}�k 111� 1 t 3i .IlQt111{ 1 { 9 c ANDERs iht'rj ' tt}}�� r2 ?�,. 4 0 OCT, 2021 r CJ Packet Pg. 2301 Q.1.a TOTAL INSPECTIONS & ACTIVITIES RaODRIGUE ul�+eR�la,lipslts���u ;�" 60 McePHERSON 294 LtONGORI f i j ��l »'°� 3 LINK vpngeR,V �s1"��� '�C 58 HALL 257 N GRANT 1'ij � »'°��la'rl 74CD N CU'T1E f i j � »'°�� rl y 77 ANDERS upluyR'V�j��1"gJpo� \,a��li,i� �, @�C � 1fJ 0 OCT, 2021 tJ Mitigation �i�s L� 2 0 Collections Cases k111s31�°,ii' 111S4t11 P 6 � Lard Clear 1}i`°J)�t"1t4r?I 5 0 Sev e r Cases is,1°,iiL t"111S4111 �4111131� 7 r Ur safe Cases 1}s°L� 2 fJ Regular Cases k11is,1°,iiLt"1111411 �41131{ 11� ' 1 t lfi 1 1} g j l 1{i'bl 'fttk 1 � ll� ,t ,lj'; 26 Upper Keys is,1°,iiLt'1115411��41131{� 11�� '�(,Jll 1 � 11 Middle Keys 111�� )t111S411�.�111��11��{111511�7t)}�,�!!3� �l :}r�r1�>�1}�\\1��.��?1��.�;illl��lL�!\4..k.��,�tl?z��li Jt�k�lll��.fi141��111�•}� ��1��11�1x,�11,rCs�lz �,�lt�I�llljl�!! ����11������E 35 L o,,rre r Ke y s1i�,, ai,1t,J 4 3 SPECIALCASES HEARD BEFORE OCT, 2021 Packet Pg. 2302 Q.1.a October 2021 TOTAL NUMBER F CASES WITH NOTICE OF VIOLATION/HEARING (sand Notice of Violation) ENTRIES 90C 830 851 "GG 728 686 664 7oc 60 16 594 590 6GG 50C 4CC 4 7 9 300 334 9GG 2Cl ?GGB KGB rG_v '0p_.:. 'C 1,.. 1014 10 .;. _C F.; M7 "cis 1C',9 _,C'C '0 ,_ NOV 558 797 165 291 65 279 292 u18 ..8. 1.9. 573 693 300 .'-,.. SI'b% 50 3-, 28.F C25 20 3_5 394 ".:82 38C 152 _: 35 2 r_ - 59a 6se 2s5 C. �e� 590 „9 ac c 5�� �—Grand T�a-al 6C° �3C °Si c _,_ � 2021-2022 FISCAL YEAR OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT TOTAL GRAND TOTAL VACATION RENTALS $9,251 COLLECTIONS55,913 $0 CUMULATIVE 164 $65,1641 $65,1641 $65,1641 $65,1641 $65,1641 $65,164 s$65,1641 $65,1641 $65,1641 $65,164 2021-2022.FISCAL.YEAR All u.. -i ,. ,,i,hA�'w sl 2020-2021 F]SCAL FEAR OCT NOV DEC 1-�-N FEB '.IARCF1 I APRIL I «,kY JUKE IC.I,Y AUG SEPT TG-AL GRAND TOTAL 0) ti_4C�:T1CL R_E'+.TF3LS S -1. SSr.3SS S ' SS-t 5.:sflfi 5 S ,fi',k 55:23 S .3 S S t .92 Cb Ca.LEC`flC"�tS SS ,r,.0 S 500 S 4nr,s. S:.'_ ,. 57: S4 S: :SsO S ��5 Syfi 9SS SS �9. S S L SfiS:'75. Ss..�rS,.Ofi3 CU6ga—A'1AT 1 511-014 5229,7021 $50124'1 $535,7031 $613509 57'ZO971 5S27062 1 59274'1 51,03020S 51,0S0063 :51CSO063 51OSO063: 2()m()mt)21 fl SC$L Z EAR ,. Packet Pg. 2303 Q.1.a 2019-2020 FISCAL YEAR OCT NOV DEC Tom\ FEB '.ia.RCH APRIL Miky ][.NT R.1y AUG SEPT TG_AL GRAND TOTAL VACAFICNI RE1\ ALS S...,564 S�5.07 S. S20.S03 521.E S32..87 S�977 S21..132 S1172 S17.317 S19.7,7 S85-1fiS S 5_.S'9 CIOLLECUCKS S - S:: 3�0 S ,5.9 S4S.969 SS1..nr1.3 S: -1.35 5.:._5S2 SS-2.50 5.:.1.75 S29295 Sfi:r_. � S S 0->. 59,..03=. CUMLII.6.'11I'E ,.S195,016 S274,773 5365,647. S435,419 551;UM S575,5SS 5646,944 ,S676,W 5700,395 S747,207 SS29,229 S971,034;. F1.1"CAL YEAR n „N t ' 9 n nQ N CD 2019-2019FI.SCAL YEAR OCT NOVDEC Tom\ FEB '.IARCH kPR1L Nm 1"-,z T-1 y AUG SEPT TOTAL GRAND TOTAL L_ ti_4C FIC7 RE'_+7F4LS S..,5.087 5..3.1 ','. SS:.S'0: S22...7�0: SS1?.5.1. 51. -932 SSS 227 S1fi9.907 SS3.S1S S -002 S -31 S 30.200 S.G::.SOS CIOLLECUCKS S.. 7S0 , S=S SSA�'. 5..5<S S 5 ,, S S :' S S1 9.225oS4671 1323 97 1379 54' 1,515,316 1594 22SCU3RL>'1IE 249317 375,416 4,63,6161 533,116 696 52' 315 45' 932 059 505 F l`(61 YEAR. F� wIV�. n .. y. �6 ..H ..Tr.7L _Nrly 7-,.4r, :LL'i lliG 2017-2018FISCAL YEAR OCT NOV DEC Tom\ FEB '.ia.RCH APRIL Nliky RUNT, JLl y AUG SEPT TOTAL GRAND TOTAL RE'_+dDLS 53:.-01. S:5.�5 527-1.00 S9.908 S599'0: S1..S.731. S V.31.5 S22..095 S. 5.257 S17g.3 0 S.77'83 5.5:.':23 S.s10:2AS CULLECUCKS S S5S-95'1r S1.SS.866 S1.fi.0 S4'775 57-950 S9'04. S4750 SS-51:2 Sfi-'�0 S12'-592 5 0.555 S -=.'S S176' CUNRIL>'.TWE. S5 543 170 994 3SG 9frti 393 51S 506 24fi 632.92.E 727,346 s. 95'191 s:1,101,270 1279 3+60 1,5S5,035 I S2 709 i c Yi v :_. a Packet Pg. 2304 Q.1.a 2016--2017 FI SC:.AL FR OCT NOV DEC 7A-'� FEB NDF:CFi --',-F:IL I '.iAI I JC'NT TUlY AUG= SEPT TOTAL GRAND TOTAL ti_AC FICI RE\ ALS 57 .6.1. 8:.,8.01:2 S50r.1.S�8 S3._00 520.988 S43.1.1.6 8:.3.1.36 5 ;.001. 836._25 85.9.1.1.6 S.,r.';S6 °.r..r 6 8�22..990 CC�.LECTIOtS S.. 39 5. 0-1.92 5:�.-790 51.5-55C S_0-379 S:C, -' S3s.63 S63✓69 5- 06 S: 5.::,-�'8 S-v S:.00r.620 SI 550: CUNRIL.TWE. 217,150 TY5 354 720292 7 102 M O 962049 1003 378 1 12i 94,E 1206338 1297 796 1,526,610 1526610 2016 201-FLMC AL I-E CFO S 4 S L a-" rl'. .2JL -"r I..i 77.1.4r, Li I=— ..�. :,-ITI LE 701 -2016 FISCAL YEAR OCT NOV DEC TAN FEB '.iARCH APRIL Nliky JL.'.^T J-1 y -AUG SEPT TOTAL GRAOTOT_AL VACAFICNI RENTALS 86.600 S -500 51.7.W' 52...220 812..M 8:.,-�1,36 5-.830 828.00 5:.3 ,?13 S:,r, 5 814-600 5..4.8 5....562 P' CC.LECTICNS S..238 S 3 7. 17 S46:248 85 2..959 533.,r 7 S7.:20 5:86-837 SSS.368 S'7.99' S32..=09 SJ.781 S6,S.M 535✓.5;9 89 2_981 04 CW47LAMFE 51,838,00 94,855,00, 158,10250 26329150 308,541.50 391,251.50 58%91350 702;687 774,032 827,086 882A- 7 952-9M 2015 2016 FL`'CAL VE AR } a s6-Jr.aG.,i. .�. P.�<L'rvp4'� .�.. i mMeSz.G a.�,—,. �•i. _..,_ . ...� ..-\l]tidr a...�--... .,ae�S.�. ::rl'. Al31L. , ..i U t. LL'i U4 ._r. 0 W W Packet Pg. 2305