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Item S5 S.5 `, County of Monroe y,4 ' �, "tr, BOARD OF COUNTY COMMISSIONERS Mayor David Rice,District 4 �1 `ll Mayor Pro Tem CraigCates,District 1 The Florida Keys �� `� � Michelle Coldiron,District 2 Eddie Martinez,District 3 w � Holly Merrill Raschein,District 5 County Commission Meeting December 8, 2021 Agenda Item Number: S.5 Agenda Item Summary #10040 BULK ITEM: No DEPARTMENT: Budget and Finance TIME APPROXIMATE: STAFF CONTACT: Krista Presnick (305) 292-4473 1:30 P.M. PUBLIC HEARING AGENDA ITEM WORDING: A Public Hearing to consider approval of a resolution for Budget Amendments for Fiscal Year 2022 for Fine and Forfeiture Fund 101. ITEM BACKGROUND: In accordance with F.S. 129.06, this Public Hearing is being held to consider approval of a resolution to rollover unspent funds in the Fine and Forfeiture Fund 101 of $580,000 from FY21 to FY22 to complete the purchase of 13 Ford Explorers that were not delivered by 9/30/21 due to severe chip shortage and vehicle supply chain delays. PREVIOUS RELEVANT BOCC ACTION: On September 16, 2020, the BOCC adopted the FY2021 Operating and Capital Budget. On September 15, 2021, the BOCC adopted the FY2022 Operating and Capital Budget. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. DOCUMENTATION: Bdgt Amendment Email Fund 101 Bdgt Amendment Advertisement Fund 101 Bdgt Amendment Reso Fund 101 Fund 101 Budget Amendment Certificate FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Packet Pg. 2706 S.5 Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Tina Boan Completed 11/23/2021 4:09 PM Christine Limbert Completed 11/23/2021 4:56 PM Liz Yongue Completed 11/23/2021 4:58 PM Board of County Commissioners Pending 12/08/2021 9:00 AM Packet Pg. 2707 Presnick-Krista From: Boan-Tina Sent: Thursday, October 28, 2021 4:06 PM To: Presnick-Krista; Quinn-John Subject: FW: Budget Increase FY 22-MCSO Please put an agenda item on the November meeting for approval to advertise a public hearing for a budget amendment for fund 101 on December BOCC using email below as backup. We will also need a budget transfer resolution on November to move 250K from fund 101 contingency reserves to the Sheriff to hold them over until the public hearing Tina Boan Sr. Director Monroe County Budget& Finance m Office of Management& Budget, Purchasing, Grants Administration o 1100 Simonton Street 2-213 Key West, FL. 33040 305.292.4470 www.monroecou TOV CL e 4 4 deg Board of County Commissioners Monroe County, Florida "The Florida Keys" PLEASE NOTE: FLORIDA HAS A VERY BROAD RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM THE COUNTY REGARDING COUNTY BUSINESS ARE PUBLIC RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR EMAIL COMMUNICATION MAYBE SUBJECT TO PUBLIC DISCLOSURE. 03 From: Lisa Knowles<LKnowles@keysso.net> CD Sent:Thursday, October 28, 2021 10:48 AM To: Boan-Tina <Boan-Tina@MonroeCounty-FL.Gov> Subject: Budget Increase FY 22-MCSO CAUTION:This email originated from outside of the County.Whether you know the sender or not, do not click links or open attachments you were not expecting. Tina, We are in need to increase our FY 22 budget by$580K to cover 13 Ford Explorers that were not received by 9/30/2021. When placing the order for these Ford Explorers in April 2021 we were told from order to delivery to the dealer was 18- 20 weeks. In May of 2021 Ford announced that there was a severe chip shortage and there would be more vehicle delays because of some of the plants being shut down with the Chicago Assembly Plant(where the Ford Explorers are assembled) being shut down for the entire month of July. Based on the information we had at the time of ordering our i Packet Pg. 2708 vehicles there was no indication that our order would not arrive in a timely manner, hence the need for this budget amendment. If you need further information, please feel free to contact me. Thanks, Lisa J. Knowles Finance Director Monroe County Sheriffs Office 5525 College Road Key Kest, FL 33040 Per. (305) 309- 0 1 /Fx. (305) 393-7014 -� Email LLgI6lesCc 6ce ss .rret 0 2 2 Packet Pg. 2709 S.5.b NOTICE OF SUPPLEMENTAL BUDGET HEARING Pursuant to the provisions of Section 129.06, Florida Statutes,notice is hereby given that a Public Hearing will be held by the Board of County Commissioners of Monroe County, Florida, on December 8, 2021 at the hour of 1:30 P.M. at the Murray Nelson Government Center, 102050 Overseas Hwy. Key Largo,FL for the purpose of receiving any comments for the proposed supplemental Budget Amendment for the fiscal year beginning October 1,2021,and ending September 30,2022 for Fine and Forfeiture Fund 101. Fine and Forfeiture Fund Current Inc./(Dec.) Revised Revenues: Budget Budget 101-311100GA Ad Valorem Taxes $58,005,405.00 $0.00 $58,005,405.00 r 101-311200GA Del Ad Valorem Taxes $100,000.00 $0.00 $100,000.00 101-34153OSG Circuit Court $50,000.00 $0.00 $50,000.00 101-34230OSS Services-Pub Safe-Hg-Pris $360,000.00 $0.00 $360,000.00 101-342603SS Pub Safety Air Amb Svcs $8,575,000.00 $0.00 $8,575,000.00 .� 101-349006SG Services-DJJ Maint $28,000.00 $0.00 $28,000.00 101-35130OSS Clerk Fines $70,000.00 $0.00 $70,000.00 101-354007SS Traffic Penalty-SCGTF $2,500.00 $0.00 $2,500.00 < 101-361005GI Interest Earnings $350,000.00 $0.00 $350,000.00 101-361009GI Interest-Tax Collector $35,000.00 $0.00 $35,000.00 101-36900IGM Miscellaneous Revenue $133,240.00 $0.00 $133,240.00 101-38640OGT Trsf In Shf-Excess Fees $1,500,000.00 $0.00 $1,500,000.00 101-389001 Less 5% -$3,385,457.00 $0.00 -$3,385,457.00 is 101-389002 Fund Balance Forward $9,120,568.00 $580,000.00 $9,700,568.00 Total $74,944,256.00 $580,000.00 $75,524,256.00 CL C r Appropriations: r 101 04538 530490 Tax Incr Pymt 101 $1,289,000.00 $0.00 $1,289,000.00 101 04590 530490 Juv Del Cost Share Proj $196,000.00 $0.00 $196,000.00 U- 101 11001 510***,530***,560***,851***Emerg Med Air Trans $8,713,533.00 $0.00 $8,713,533.00 101 20505 510***,530***560*** Correction Facilities $2,963,633.00 $0.00 $2,963,633.00 E 101 68616 590998 Bond Refunds $25,000.00 $0.00 $25,000.00 y 101 68629 5 10***,530***,581***,590***Sheriff Law Enforcement $26,388,523.00 $330,000.00 $26,718,523.00 101 68630 510***,530***,581*** Sheriff Corrections $27,044,475.00 $0.00 $27,044,475.00 > 101 68631 510***,530***,581*** Sheriff Court Security $2,339,081.00 $0.00 $2,339,081.00 e( 101 68634 510***,530***,581*** Interagency Communication $759,695.00 $0.00 $759,695.00 101 68700 530400 LELA Funds $75,000.00 $0.00 $75,000.00 101 81008 530310 Sheriff Extradition $100,000.00 $0.00 $100,000.00 'a 101 85503 590*** Reserves 101 $5,016,982.00 $250,000.00 $5,266,982.00 101 86518 590125 Budgeted Transfers 101 $33,334.00 $0.00 $33,334.00 E Total $74,944,256.00 $580,000.00 $75,524,256.00 <� $0.00 $0.00 $0.00 Packet Pg. 2710 S.5.c Resolution No. -2021 A RESOLUTION CONCERNING THE RECEIPT OF UNANTICIPATED FUNDS WHEREAS,it is necessary to conduct a public hearing as required by section 129.06,Florida Statutes,to amend the following: Fine and Forfeiture Fund 101 for the fiscal year beginning October 1,2021 and ending September 30,2022,now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA,that a Public Hearing was conducted on December 8,2021 at 1:30 P.M.to amend Fine and Forfeiture Fund 101 budget and to adopt the amended budgets as follows: Fine and Forfeiture Fund Current Inc./(Dec.) Revised Revenues: Budget Budget 101-311100GA Ad Valorem Taxes $58,005,405.00 $0.00 $58,005,405.00 101-311200GA Del Ad Valorem Taxes $100,000.00 $0.00 $100,000.00 r 101-34153OSG Circuit Court $50,000.00 $0.00 $50,000.00 101-34230OSS Services-Pub Safe-Hg-Pris $360,000.00 $0.00 $360,000.00 101-342603SS Pub Safety Air Amb Svcs $8,575,000.00 $0.00 $8,575,000.00 101-349006SG Services-DJJ Maint $28,000.00 $0.00 $28,000.00 101-35130OSS Clerk Fines $70,000.00 $0.00 $70,000.00 101-354007SS Traffic Penalty-SCGTF $2,500.00 $0.00 $2,500.00 101-361005GI Interest Earnings $350,000.00 $0.00 $350,000.00 101-361009GI Interest-Tax Collector $35,000.00 $0.00 $35,000.00 O 101-36900IGM Miscellaneous Revenue $133,240.00 $0.00 $133,240.00 101-38640OGT Trsf In Shf-Excess Fees $1,500,000.00 $0.00 $1,500,000.00 101-389001 Less 5% -$3,385,457.00 $0.00 -$3,385,457.00 101-389002 Fund Balance Forward $9,120,568.00 $580,000.00 $9,700,568.00 Total $74,944,256.00 $580,000.00 $75,524,256.00 O Appropriations: CL 101 04538 530490 Tax IncrPymt 101 $1,289,000.00 $0.00 $1,289,000.00 101 04590 530490 Juv Det Cost Share Proj $196,000.00 $0.00 $196,000.00 101 11001 510***,530***,560***,851*** Emerg Med Air Trans $8,713,533.00 $0.00 $8,713,533.00 r 101 20505 510***,530***560*** Correction Facilities $2,963,633.00 $0.00 $2,963,633.00 101 68616 590998 Bond Refunds $25,000.00 $0.00 $25,000.00 101 68629 510***,530***,581***,590*** Sheriff Law Enforcement $26,388,523.00 $330,000.00 $26,718,523.00 101 68630 510***,530***,581*** Sheriff Corrections $27,044,475.00 $0.00 $27,044,475.00 O 101 68631 510***,530***,581*** Sheriff Court Security $2,339,081.00 $0.00 $2,339,081.00 101 68634 510***,530***,581*** Interagency Communication $759,695.00 $0.00 $759,695.00 101 68700 530400 LEEA Funds $75,000.00 $0.00 $75,000.00 101 81008 530310 Sheriff Extradition $100,000.00 $0.00 $100,000.00 101 85503 590*** Reserves 101 $5,016,982.00 $250,000.00 $5,266,982.00 101 86518 590125 Budgeted Transfers 101 $33,334.00 $0.00 $33,334.00 Total $74,944,256.00 $580,000.00 $75,524,256.00 E $0.00 $0.00 $0.00 e( BE IT FURTHER RESOLVED BY SAID BOARD,that the Clerk of said Board,upon receipt of the above,is hereby authorized and directed to make necessary changes of said items,as set forth above. E PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,Florida,at a regular meeting of the Board on the O 8th day of December,AD 2021. Mayor Rice Mayor Pro Tem Cates Commissioner Martinez _ Commissioner Raschein _ Commissioner Coldiron BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,FLORIDA By: Mayor/Chairman (Seal) Attest: KEVIN MADOK,Deputy Clerk Packet Pg. 2711 MONROE COUNTY SHERIFF'S OFf, RICHARD , SlIERIF F November 29,2021 MONROE COUNTY SHERIFF'S OFFICE BUDGET CERTIFICATE r FISCAL YEAR 2021-2022 AMENDMENT As required by Chapter 30.49(2)(a), I certify that the proposed budget expenditures is reasonable and necessary for the proper and efficient operations of the Sheriffs Office of Monroe County, Florida,for the fiscal year beginning October 1,2021,and ending September 30,2022. m The functional distribution is as follows: Original Proposed Adopted Budget Budget Amendment Final LAW ENFORCEMENT .10 Personal Services $ 25,889,413 $ - $ 25,889,413 CL .30 Operating Expenses 3,829,784 - 3,829,784 .60 Capital Outlay 999,971 580,000 1,579,971 CJ .80 Grants and Aids - - .90 Other Uses 140,000 140,000 E TOTAL $ 30,859,168 $ 580,000 $ 31,439,168 CORRECTIONS r .10 Personal Services $ 16,838,852 $ $ 16,838,852 .30 Operating Expenses 6,666,702 6,666,702 .60 Capital Outlay 75,000 75,000 E .80 Grants and Aids - - - .90 Other Uses - - - TOTAL $ 23,580,554 $ - $ 23,580,554 55g5�t E ,(-")1 t l Y .t, �` 3040 ._..�. � _a.�.�_�.._ ( )29 7001��__ .._ s m W.-KE S S M? NJ .r S'4: 7X S.5.d Page 2 - BUDGET CERTIFICATE FISCAL YEAR 2021-2022 AMENDMENT COURT SECURITY .10 Personal Services $ 1,948,462 $ $ 1,948,462 .30 Operating Expenses 29,515 - 29,515 r .60 Capital Outlay _ _ .80 Grants and Aids - - .90 Other Uses - - TOTAL $ 1,977,977 $ - $ 1,977,977 2 PUBLIC SAFETY CL .10 Personal Services $ 44,676,727 $ - $ 44,676,727 w .30 Operating Expenses 10,526,001 $ 10,526,001 .60 Capital Outlay 1,074,971 580,000 $ 1,654,971 .80 Grants and Aids - $ - .90 Other Uses 140,000 - $ 140,000 E TOTAL $ 56,417,699 $ 580,000 $ 56,997,699 r r Respectfully submitted, Richard A.Ramsay Sheriff of Monroe County Packet Pg. 2713