12(A)th Task Order 12/08/2021 cougr4 C1
W,, Kevin Madok, CPA
Clerk of the Circuit Court&Comptroller—Monroe County, Florida
DATE: December 17, 2021
TO: Rhonda Haag
Chief Resilience Officer
Liz Yongue
Executive Assistant
r
FROM: Pamela G. Hanc. .C.
SUBJECT: December 8th BOCC Meeting
Attached is an electronic copy of the following item for your handling:
Q5 Task Order#12A with Wood Environment&Infrastructure Solutions, Inc., for a
six month no cost time extension under for implementation of the work under EPA Grant X7-
02D01921-0;under the general Project Management Services On-Call Contract for Category A
Canal Master Planning Services.
Should you have any questions please feel free to contact me at(305) 292-3550.
cc: County Attorney
Finance
File
KEY WEST MARATHON PLANTATION KEY PK/ROTH BUILDING
500 Whitehead Street 3117 Overseas Highway 88820 Overseas Highway 50 High Point Road
Key West,Florida 33040 Marathon,Florida 33050 Plantation Key,Florida 33070 Plantation Key,Florida 33070
305-294-4641 305-289-6027 305-852-7145 305-852-7145
TASK ORDER #12A
TO THE CATEGORY A CONTRACT
FOR CANAL MANAGEMENT PROGRAM
AND MASTER PLANNING SERVICES
BETWEEN
MONROE COUNTY AND
WOOD
This Task Order No 12A is entered into on December 8, 2021 in accordance with
the Continuing Contract for On Call Professional Engineering Services made and
entered on the 14th day of December, 2016, as amended under Amendment
No.1 dated December 13t", 2017, Amendment No.2 dated June 20t", 2018,
Amendment No.3 dated November 17, 2020 and Amendment No. 4 dated
November 17, 2021 between Monroe County, hereinafter referred to as the
"County" and Wood Environment & Infrastructure Solutions, Inc. hereinafter
referred to as "Consultant" where design services are allowed if construction
costs do not exceed $2,000,000.
All terms and conditions of the referenced Contract for On Call Professional
Engineering Services apply to the Task Order, unless the Task Order modifies an
Article of the Agreement of which will be specifically referenced in this Task
Order and the modification shall be precisely described.
WHEREAS, the County has contract with Wood for continuing canal
management program and masterplanning services; and
WHEREAS, the parties entered into Task Order #12 to implement grant
agreement No. X7-02D01921-0 from EPA for four projects including the Florida
Keys Seaweed Barrier Technology Pilot Project, Canal Restoration Program
Public Outreach, Florida Keys Sargassum Master Plan — Phase II, and Canal
Water Quality Monitoring; and
WHEREAS, this task order authorizes a no-cost time extension to task order#12;
and
WHEREAS, the task order will be effective as of December 10, 2021 and shall
terminate June 13, 2022.
NOW, THEREFORE, in consideration of the mutual promises, covenants and
agreements stated herein, and for other good and valuable consideration, the
sufficiency of which is hereby acknowledged, County and Consultant agree to
modify the Agreement as follows:
Article 1.1 Terms of Agreement:
1
Article 2.2 Scope of Services:
The Consultant shall perform the following Tasks in accordance with the Revised
Scope of work below and in accordance with EPA Grant NO. X7-02D01921-0:
Task 1: Public Environmental Outreach and Education
The WQPP Canal Restoration Advisory Subcommittee specified that public
participation is the key to the successful achievement of goals and objectives for
water quality improvement in the canals.
Background: In 2015, USEPA provided a grant to conduct public workshops to
educate the residents of the Florida Keys about the Canal Management Master
Plan, need for canal restorations, best water management practices, and the efforts
Monroe County was taking to implement restoration technologies in the residential
canals. From 2015 to present the County continued its canal restoration program,
restoring 8 canals at a cost of $6,952,292.54. With the completion of the canal
demonstration projects and the implementation of the Canal Restoration Work
Program for the Florida Keys; it is important to again engage with the residents
through public workshops to provide an update on the progress of the program and
best management practices.
Methods: Outreach and education will be provided to Florida Keys residents
through virtual public workshops and web-based seminars. There will be three
interactive virtual public meetings held for the upper, middle and lower keys. To
prepare for the meetings, we will design interactive presentations and prepare
media releases for the County to distribute and advertise on its website and social
media accounts. We will set-up a virtual meeting room, including information boards,
and provide sign-in sheets and comment sheets. After the meeting, the meeting
minutes and comments will be summarized in a memo.
Date Due: June 13, 2022
Deliverable: Development of 3 presentation/workshop programs and materials for
web-based access and to be presented at three virtual public workshops (in the
Upper, Middle and Lower Keys)
Task Amount: $28,186.00
Task 2: Sargassum Management Master Plan Phase II
The increase in sargassum loading that Monroe County is currently experiencing
is expected to continue into the foreseeable future. Further loading of sargassum will
only exacerbate the adverse impacts that Monroe County and the Florida Keys are
already experiencing as a result of decaying sargassum. The effects of decaying
sargassum on the local economy and public health have been well documented by
the Florida Keys Tourism Development Council and the Florida Department of
Health, respectively.
2
Background: In 2019, Monroe County received a USEPA grant for the
development of Phase I of the Monroe County Sargassum Management Master
Plan (SMMP) to create a framework for managing, removing, and disposing of the
sargassum loading throughout the Florida Keys. In order to predict the movement
of sargassum into the Florida Keys and along the shorelines of Monroe County,
Phase I of the SMMP included a modeling effort that was completed by a team of
environmental and oceanographic specialists to evaluate the currents and pathways
that carries sargassum onto the County's beaches and into its residential canals.
The team used a comprehensive data set obtained from NOAA that is both accurate
and sufficient to support the development of a hydrodynamic model (also referred to
as an ocean circulation model) that was able to test the effectiveness of offshore
disposal as a sargassum management method. The hydrodynamic model
developed by the County's team was then used to create a simulation that illustrated
the release and dispersion of sargassum from a set number of applicable offshore
locations.
Methods: Considering that sargassum loading remains a regional problem,
Monroe County is proposing to expand the strategies that were developed during
Phase I of the SMMP into a regional management plan that takes advantage of the
collective resources. In order to better understand how sargassum moves through
the Florida Keys as well as, how sargassum moves into neighboring South Florida
communities, Monroe County is proposing to expand the circulation model to better
understand the off-site impacts of management actions undertaken by Monroe
County. The Phase II SMMP will also identify potential pilot studies to evaluate the
beneficial reuse options for the collected sargassum and potential technologies for
keeping the sargassum within the open water to provide essential fish habitat.
Monroe County is also proposing a series of three virtual meetings with
representatives from neighboring counties:
• Meeting 1: Presentation from each of the stakeholders from the
neighboring counties on the extent of sargassum loading within their
community;
• Meeting 2: Discussion as to what options may be available to the
stakeholders to work together in addressing sargassum loading;
• Meeting 3: Identify the next steps in the process.
Date Due: June 13, 2022
Deliverable: An update to the Phase I SMMP to fill in the data gaps and provide
strategies and solutions for addressing the sargassum loading concerts
throughout the Florida Keys.
Task Amount: $36,880.00
3
Task 3: Seaweed Barrier Demonstration Project Design
The migration of weed wrack into residential canals is a natural phenomenon that
results in water quality degradation.
Background: In 2019, Monroe County received a USEPA grant for a seaweed
barrier technology evaluation to identify potential seaweed barrier technologies other
than air curtains. The evaluation looked at various technologies, equipment
configurations, and applications to determine the most effective and economical
technology(ies) available to keep the wind driven seaweed from impacting the water
quality within the canal systems throughout the Florida Keys; as well as offer similar
protection against surface weed invasion but at a lower cost for Operation and
Maintenance relative to the air curtain systems.
Methods: We will conduct a bathymetric and topographic survey,
environmental survey, engineering site visit and property owner determination and
approval for the staging area use / equipment placement for the selected canal and
selected weed barrier configuration.
We will prepare preliminary design plans and technical specifications for the
project. The preliminary design plans will consist of an existing site plan, proposed
site plan, proposed grading plans, erosion and sediment control plans, and
construction details.
We will coordinate and hold pre-application permitting meetings with the South
Florida Water Management District (SFWMD), USACE, County, and FKNMS using
the preliminary design plans.
We will update the plans and specifications in response to regulatory agency
comments. We will prepare final design plans, technical specifications, and
engineer's construction cost estimate for project. The final design plans will include
an existing site plan, proposed site plan, proposed grading plans, erosion and
sediment control plans, cut/fill analysis and construction details.
We will incorporate comments received during the pre-application meetings to
complete and submit local, state, and federal permit applications as required, using
the final design plans. Permit applications will be submitted to the following
agencies:
• SFWMD;
• USACE;
• FKNMS; and
• Monroe County.
We will respond to Requests for Additional Information for each permit
application.
Upon completion of the Construction Documents, we will assist Monroe County,
who will be procuring the construction of the restoration, with the necessary
procurement documents for construction when funds become available. Consultant
will provide the following services to assist Monroe County for the procurement of a
contractor for the construction of the restoration:
4
• Prepare a Request for Proposal Package for Monroe County review which
will include the 100% Construction documents completed by Consultant
Date Due: June 13, 2022
Deliverable: Final design, permits, and request for proposal package for
construction of the selected pilot project.
Task Amount: $40,381.40
Task 4: Targeted Canal Water Quality Monitoring
The purpose of this field effort is to obtain additional Dissolved Oxygen (DO)
data for all residential canals in Unincorporated Monroe County.
Background: In 2013 a limited data set of DO data was collected as part of
Phase II of the Monroe County Canal Management Master Plan (CMMP), and
additional DO data was collected for all Fair and Poor categorized canals in 2017. A
significant variation in water quality was observed between 2013 and 2017; partly
due to a change in water quality sampling protocol, but also due to the variability in
canal water quality. The purpose of the data collection effort is to obtain additional
water quality data to support an update to the canal water quality rankings and
restoration selection.
Methods: Water quality measurements will be collected from the 333 residential
canals within the unincorporated Monroe County using a YSI Pro Plus multimeter.
The water quality measurements will consist of DO, temperature, pH, and
conductivity. Water quality readings will be collected as a single grab sample. Each
grab sample will be collected at a central location within each canal, equidistant from
each headwall. The Global Positioning System (GPS) location (i.e. latitude and
longitude) of each sample location will be recorded, along with the date and time of
sample collection. The DO measurement for each canal will consist of the average
of two readings, one collected 1 foot below the water surface, and one collected 2
feet above the canal bottom. The DO measurements will be recorded as percent
saturation and DO concentration in mg/L. The average DO reading will be corrected
for time of day to estimate the daily average DO concentration using the regression
equation that was developed by Wood for the 2017 sampling effort. The equation to
correct the DO readings to a mid-day concentration will be:
DO (average) = DO(grab) +0.0283*(Hour)^3-1.1103*(Hour)^2+11.107*(Hour)-
18.925, with Hour being the time of day the grab samples were collected in military
time (24 hour time).
Please note the time of day correction will increase readings collected in the
morning and decrease readings collected in the evening; since the typical daily
variation in DO exhibits the lowest readings in the morning, and the highest DO
readings in the evening. The maximum correction (both positive and negative) is 14
percent.
5
All canals included in the study will be accessed by boat unless the canal has
been plugged. Scientists will follow safety measures according to Wood's Health
and Safety Plan. Water quality measurements of pH, conductivity, temperature, and
DO will be taken in accordance to FDEP SOPs FT1100, FT1200, FT1400, and
FT1500, respectively.
Date Due: June 13, 2022
Deliverable: An updated CMMP database with the additional water quality data
and associated water quality summary.
Task Amount: $44,551.60
IN WITNESS WHEREOF, each party caused the Task Order 12A to be executed
by its duly authorized representative. -n.
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l'-4IN MADOK, CLERK OF MONROE COUNTY, FLORIDA
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By: by:
As Deputy Clerk Mayor/ airman
Date: December 8, 2021
Approved as to form and legal sufficiency:
Monroe County Attorney's Office 11-23-2021
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